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HomeMy WebLinkAbout4690 Resolution - Council Agenda Setting Policy Resolution – Council Agenda-Setting Policy - 1 RESOLUTION NO. 4690 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ADOPTING A COUNCIL AGENDA-SETTING POLICY FOR REGULAR AND SPECIAL COUNCIL MEETINGS AND WORKSHOPS. WHEREAS, the City of Pasco (City) Council has two regular business meetings, and two regular workshop meetings scheduled each month per the Pasco Municipal Code (PMC) Section 2.05.010 “Time and Place of Meetings”; and WHEREAS, the City Council may also hold special and emergency special meetings per PMC Section 2.05.025; and WHEREAS, to maintain orderly and consistent agenda-setting practices, the City Council desires to implement an agenda-setting policy; and WHEREAS, this Resolution is meant to help the City Council be informed and have time to review agenda items prior to the City Council meetings, as well as to allow the public to have time to know what items will be considered on the agenda. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, that: The following agenda-setting policy is hereby established: 1. Purpose The purpose of the City of Pasco’s (City) Agenda Setting Policy is to establish and adopt the following guidelines relating to setting the agenda for City Council meetings. 2. Regular City Council Meetings and Workshop Meetings a. Agenda Item Deadline Any member of the City Council, the City Manager, or Department Directors/Assistant Department Directors or designee may have an item placed on the agenda. Agenda items shall be submitted through the City Manager’s established internal agenda approval process. To ensure adequate review time, an agenda item shall be submitted a minimum of twenty-one (21) business days (Monday-Friday) prior to the Regular City Council meeting or workshop at which the item is requested to appear. Resolution – Council Agenda-Setting Policy - 2 b. Agenda Item Requirements All agenda items shall be submitted using the City’s agenda management software. Any applicable documents (e.g., proposed ordinances; proposed resolutions; proposed contracts; background information; presentation documents) shall be attached to the agenda item. Incomplete agenda items not accompanied by necessary documentation and/or reviewed and/or approved by appropriate departments will be rejected and not included on the City Council agenda until the agenda item is fully compliant with this policy. c. Agenda Item Placement and Meeting Type Not all agenda items must appear at both a City Council Workshop and a Regular Meeting. Workshop agendas are used for items that require Council discussion, guidance, or directional input before staff prepares final recommendations. Items that are routine, fully developed, or ready for consideration may proceed directly to a Regular Meeting agenda. The City Manager, in coordination with the City Clerk, will determine the appropriate agenda placement. d. Public Notice of Regular City Council Meeting or Workshop The City Clerk shall provide public notice for each City Council meeting or workshop in accordance with state law. The City Clerk shall prepare a proposed agenda. The City Clerk and City Manager shall review the submitted agenda items and determine which items should be considered under the consent agenda and which items should be considered under the action item agenda. As soon as the agenda is finalized and provided to the City Council, it shall be posted and provided to the public in the same manner as the meeting notice. The agenda will be published no later than seven (7) days prior to the Regular City Council meeting or workshop. e. Modification to Published Agenda Prior to Meeting In the event an agenda item is submitted after the deadline provided in Section 2(a), the agenda item shall be placed on the subsequent City Council meeting agenda, unless the City Manager, the Mayor, and the Mayor Pro-Tem unanimously agree that the agenda item should be added to the previously published agenda. If an agenda item is added to a previously published agenda, the item must be placed under the Action Items section of the agenda. Resolution – Council Agenda-Setting Policy - 3 f. Modification to Published Agenda During Meeting The City Council, by majority vote, can add or alter agenda items at the time of the meeting. 3. Special City Council Meetings a. Call for Special Meeting Special meetings and emergency special meetings shall be called as provided for in Chapter 42.30 RCW, the Open Public Meetings Act, as it now exists or when it is hereafter amended as stated in PMC Section 2.05.025. b. Agenda Items for Special Meetings The individual(s) who called for the special meeting, or his or her delegate, shall submit an agenda item to the City Clerk, with all applicable attachments. The agenda item(s) shall be submitted with the call for the special meeting, or as soon as practicable thereafter. c. Public Notice of Special City Council Meeting The City Clerk shall provide public notice of the date, time, and location of the special City Council and the topics to be considered in accordance with state law. d. Modification to Published Special Meeting Agenda Prior to Meeting In the event there is a request to add an additional agenda item to a special City Council meeting agenda, the agenda item shall only be placed on the special City Council meeting agenda if the Mayor, the Mayor Pro-Tem, and the City Manager unanimously agree that the agenda item should be added to the previously published special meeting agenda. In the event an agenda item is added to a previously published special City Council meeting agenda, the City Clerk shall provide an additional notice to the individuals or entities described in Section 3(c). e. Modification to Published Agenda During Meeting A special City Council meeting agenda cannot be modified during a special City Council meeting. Only the specific topics included in the notice may be discussed. Resolution – Council Agenda-Setting Policy - 4 4. State and Local Law In the event of a conflict between the terms of this Resolution and state and/or local law, the state and/or local law shall govern. 5. Amendment or Termination of Resolution This Resolution may be amended or terminated at any time by a majority of the City Council. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 1st day of December, 2025. _____________________________ David Milne Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys