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Home My WebLink About4684 Resolution - Purchase Replacement Ladder Truck Resolution – Purchase Fire Ladder Truck - 1 RESOLUTION NO. 4684 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING THE PURCHASE OF A FIRE LADDER TRUCK FROM ROSENBAUER, LLC, WHICH IS A MEMBER OF SOURCEWELL, A GROUP PURCHASING ORGANIZATION (GPO). WHEREAS, the City of Pasco Fire Department requires reliable and properly functioning equipment to provide fire suppression and protect public safety; and WHEREAS, the City’s current ladder truck has reached the end of its recommended service life, and repair costs have significantly increased in recent years; and WHEREAS, the frequency of mechanical failures and required repairs has resulted in prolonged out-of-service time, directly affecting emergency response capability and public safety; and WHEREAS, the replacement of the ladder truck was previously scheduled and budgeted for replacement in 2027 within the Equipment Rental and Replacement Fund; and WHEREAS, the manufacturing and delivery time for fire apparatus commonly ranges from two (2) to five (5) years, requiring early planning, specification development, and financial commitment; and WHEREAS, after evaluating multiple vendors, the Fire Department has determined that Rosenbauer, LLC provides the best operational functionality, lowest overall cost, and shortest manufacturing timeline; and WHEREAS, the purchase will be made through Rosenbauer, LLC, which is a member of Sourcewell, a Group Purchasing Organization (GPO) and is encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, no additional funding is being requested, as the necessary funds for replacement have already been designated within the Equipment Rental and Replacement Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: The City Council authorizes the use of funds previously designated within the Equipment Rental and Replacement Fund for the procurement of a replacement aerial apparatus. Resolution – Purchase Fire Ladder Truck - 2 Be It Further Resolved, the City Council authorizes the City Manager to execute a sales agreement with Rosenbauer, LLC for the manufacture of a replacement aerial apparatus in an amount not to exceed Two Million Four Hundred Nine Thousand Eighty-Three Dollars ($2,409,083.00), attached hereto and incorporated herein at Exhibit A. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 1st day of December, 2025. _____________________________ David Milne Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Sourcewell*' PURCHASE ORDER SUPPLIERPurchaser Sourcewell Contract #: 1 1 3021-RSDof Pasco Fire Rosenbauer Minnesota, LLC 5180 260th StreetFirertment PO Box 549n 99301 , MN 55092 730 in Calendar @lptod @FEn@ d OrdsNew TillerAerialOrder Numben The amount in this shall remain firm for a of 30 from lhe date of same. Quantity Description Prico Price {Extendedl 1 One (1) Rosenbauer Tractor Drawn Aerial, complete with Rosenbauer Commander chassis and Rosenbauer Viper Aerial per attached specificatio ns.$2,409,083.00 $2,409,083.00 Washington State Sales Tax ls Not lncluded & Will Be Applied At Final lnvoicing. Price lncludes A 100% Performance Bond "f,lote: tt cnasse amouni of $761,215.00 is paid upon arrival at our plant in Minnesota, deduct $29,249.00 each aerial amount of $485,615.00 is upon at our in Minnesota, deduct $9,468.00 TOTAL $2.409.083.00 NOTES: Rosenbauer Dealer:General Fire Apparatus Salesperson:er.t(en reist h / Signature: ( Purchaser:Citv of Pasco Fire Department Print Name: Title: Date Siqnature: ArtrsEnhauer APPENDIX C CHANGE ORDER POLICY maintain costs which will benefit all of us. Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations. Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have ihe largest impact on the schedule and quoted delivery date. Changes that occur later in the process will also have the largest impact on the schedule and quoted delivery date. All time fences are reference to contract execution date if not otherwise stated. Change Window#1 All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle during this time period may result in a delivery extension. Change Window #2 All changes are subject to a 25% mark-up. All changes are subject to factory review and may be denied due to engineering or lead lime issues. RBM Chassis RBA Aerial Rosenbauer Body RBM Chassis RBA Aerial Rosenbauer Body RBM Chassis RBA Aerial Rosenbauer Body RBM Chassis RBA Aerial Rosenbauer Body 0-60 days 0-60 days 0-60 days 6'l-75 days 61-75 days 61-120 days 76-1 20 days 76-120 days 121-180 days After 1 20 days After 1 20 days Afte|l 80 days Change Window #3 All changes are subject to a 50o/o mark-up, and 507o restocking fee on deleted items, All changes are subject to fac{ory review and may be denied due to engineering or lead time issues. No major components can be changed at this time; major components are considered engine, ttansmission, axles, suspension, cab, frame (wheelbase), seats' water pump and water tank. Change Window #4 Changes are not recommended at this time. Any changes requested will be priced on a time and material basis. Any changes requested, and that are quoted to the customer must be approved by the customer wilhin three days or they will not be valid. *Note: Any tate change orders that are factory diven witl be done at cost and no additional mark up or penalties wiil apply. INFLATIONARY NOTICE Due to unprecedented volatility with inflationary pressures in our economy and existing market demand creating substantial production backlogs, Rosenbauer America with specific evidence of supply chain cost increases from malerial or component providers. Upon request, this may include copies of invoices from relevant suppliers to substantiate accordingly. Any request will be done in a timely manner for careful review and consideration. BUYER INITIALS APPEND]X D CANCELTATION POLICY This cancellation policy is intend€d to outline the costs associated with cancsling a contract after the vehicle has been ordered Cancellatlon Wndow #l All requests for cancellation from order entry until the preconstruction meeting is held will incur a $5,000 cancellation fee. Cancellation Wlndow #2 All requests for cancellation after the pre construction until the specifications have been released to engineering will incur a $10,000 cancellation fee. Cancellation Wndow #3 ordor6d Cancollatlon wlndow #4 All requests for cancellation whlle the truck is in production will be subject lo review and charged based material and production time. BUYER INITIA[S: