HomeMy WebLinkAbout2025.12.01 Council Meeting Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, December 1, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this meeting.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 191 139 876#.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intéprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos dias antes para garantizar la disponiblidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. OATH OF CITY COUNCIL OFFICE
5. RECESS
(a) Five-Minute Recess for Photos and Seat Arrangement
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6. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by
Councilmembers, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
8 - 25 (a) Approval of Meeting Minutes for November 17th and November
24th
To approve the minutes of the Pasco City Council Regular Meeting
held on November 17, 2025, and Regular Workshop held on
November 24, 2025.
26 - 27 (b) Bills and Communications - Approving Claims in the Total
Amount of $4,312,259.65
To approve claims in the total amount of $4,312,259.65
($2,998,540.66 in Check Nos. 275039 - 275273; $64,214.96 in
Electronic Transfer Nos.851515 - 851754; $6,452.65 in Check Nos.
55105 - 55109; $1,243,051.38 in Electronic Transfer Nos. 30234053 -
30234694).
28 - 36 (c) Ordinance No. 4806 - Amending PMC Section 10.70.080
Schedule III - Parking prohibited at all times on certain streets
To adopt Ordinance No. 4806, amending Pasco Municipal Code
Section 10.70.080 "Schedule III - Parking prohibited at all times on
certain streets," to establish new parking prohibited area on
Buckingham Drive East of Broadmoor Blvd and, further, authorize
publication by summary only.
37 - 42 (d) Resolution No. 4682 - Awarding Bid No. 22396 for Sylvester Pipe
Repair - 5th Ave to 10th Ave to Big D's Construction of Tri-Cities
To approve Resolution No. 4682, Awarding Bid No. 22396 for 2396
for Sylvester Pipe Repair - 5th Ave to 10th Ave project to Big D's
Construction of Tri-Cities of Pasco Washington.
43 - 47 (e) Resolution No. 4683 - Awarding Bid No. 25635 - Butterfield Water
Treatment Plant Raw Water Permanganate System
To approve Resolution No. 4683 - Awarding bid No. 25635 for the
Butterfield Water Treatment Plant Raw Water Permanganate System
project to Apollo, Inc.
48 - 61 (f) Resolution No. 4684 - Purchase Fire Ladder Truck
To approve Resolution No. 4684, approving the purchase of a fire
ladder truck from from Rosenbauer, LLC. which is a member of
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Sourcewell, a Group Purchasing Organization (GPO).
62 - 64 (g) Resolution No. 4685 - Office Closure to the Public for Christmas
Eve Day
To approve Resolution No. 4685, authorizing the City Manager to
close public-facing offices early, for the entire day or keep them open
on Christmas Eve day.
65 - 110 (h) Approve Visit Tri-Cities Tourism Promotion Area Reserve Fund
Request and 2026 Work Plan
To approve the 2026 Special Project Expenditures for the Tourism
Promotion Area (TPA) in the amount of $253,000 to be allocated from
the TPA Reserve Balance.
and
To approve the Visit Tri-Cities 2026 Work Plan as presented.
111 - 128 (i) Civil Service Commission/Personnel Board Appointment of
Sylvia Cardenas
To confirm the City Manager's appointment of Sylvia Cardenas to
Position No. 1 on the Civil Service Commission/Personnel Board for a
six-year term, from January 1, 2026, through December 31, 2031.
129 - 131 (j) *Franklin County Mosquito Control District Board of Trustees
Reappointment of Angie Stoddard
To approve the reappointment of Angie Stoddard to represent the
City of Pasco on the Franklin County Mosquito Control District Board
of Trustees from January 1, 2026, through December 31, 2027.
132 - 137 (k) Resolution No. 4690 - Agenda-Setting Policy for Regular and
Special City Council Meetings and Workshops
To approve Resolution No. 4690, adopting a Council Agenda-Setting
Policy for Regular and Special Council Meetings and Workshops.
(RC) MOTION: I move to approve the Consent Agenda as read.
7. PROCLAMATIONS AND ACKNOWLEDGEMENTS
138 - 146 (a) Pasco Leadership Recognition Week Proclamation (15 minutes)
Mayor Milne will read the proclamation for "Pasco Leadership
Recognition Week" scheduled for December 1-7, 2025 and present
the proclamation to former Mayors Pete Serrano, Blanche Barajas,
Saul Martinez, Matt Watkins, and Joyce Olson and former Mayors
Pro-Tem Craig Maloney and Rebecca Francik. Mayor Milne will also
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present certificates to long-serving Councilmembers Al Yenny and
Robert Hoffman.
8. PUBLIC COMMENTS - The public may address Council on any items
unless it relates to a scheduled Public Hearing. This item is provided to
allow the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of questions with the expectation of an immediate
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings. Lastly, when called
upon, please state your name and city or county residency into the
microphone before providing your comments.
9. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
10. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
147 - 156 (a) Public Hearing and Ordinance No. 4807 - 2025-2026 Proposed
Mid-Biennium Budget Adjustment (5 minute staff presentation)
HOLD A PUBLIC HEARING
MOTION: I move to adopt Ordnance No. 4807, amending the 2025-
2026 Biennial Operating Budget (Ordinance No. 4749), by providing
supplement thereto; to provide additional appropriation in the City’s
funds and, further, authorize publication by summary only.
11. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
157 - 164 (a) *Ordinance No. 4810 - Appointment of Pasco Municipal Court
Judge
MOTION: I move to adopt Ordinance No. 4810, confirming the City
Manager's appointment of Carlos D. Villarreal as Municipal Court
Judge, affixing the compensation of the Municipal Court Judge and
Judge Pro Tem, and authorizing the City Manager to execute a
Personal Services Agreement for Judge Villarreal for Judicial services
and, further, authorize publication by summary only.
165 - 176 (b) Ordinance No. 4808 & Ordinance No. 4809 - 2026
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Administrative/Professional Wage and Management Salary Plans
(5 minute staff presentation)
MOTION: I move to adopt Ordinance No. 4808, concerning wages for
certain administrative/professional, non-management personnel for
calendar year 2026.
and
MOTION: I move to adopt Ordinance No. 4809, concerning the
salaries for management positions for the calendar year 2026.
177 - 207 (c) Ordinance No. 4805 - Ambulance Utility Rate Study (3 minute
presentation)
MOTION A: I move to adopt Ordinance No. 4805, amending Pasco
Municipal Code Section 3.35.010 Ambulance Utility Fees effective
January 1, 2026, at 80 percent and, future, authorize publication by
summary only.
OR
MOTION B: I move to adopt Ordinance No. 4805, amending Pasco
Municipal Code Section 3.35.010 Ambulance Utility Fees effective
January 1, 2026, at 100 percent and, future, authorize publication by
summary only.
208 - 223 (d) Resolution No. 4686 - Pasco Public Facilities District (PPFD)
Aquatics Facility - Management and Operations Interlocal
Agreement (20 minute staff presentation)
MOTION: I move to approve Resolution No. 4686, authorizing the
City Manager to execute a new Interlocal Agreement between the
Pasco Public Facilities District and the City Of Pasco for
administrative and financial services, and for management and
operations of the new Aquatic Facility.
224 - 244 (e) Resolution No. 4689 - Professional Services Agreement with
InfoSend Inc for Utility Bill Printing & Mailing Services (5 minute
staff presentation)
MOTION: I move to approve Resolution No. 4689, authorizing the
City Manager to execute the Professional Services Agreement with
Infosend Inc. for Utility Bill Printing & Mailing Services.
245 - 248 (f) Ordinance No. 4811 - Creating the Pasco Municipal Code Section
2.150.245 "City Manager Discretionary Day Off"
MOTION: I move to adopt Ordinance No. 4811, amending Pasco
Municipal Code by creating Section 2.105.245 City Manager
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Discretionary Day Off and, further, authorize publication by summary
only.
and
MOTION: I move to confirm the City Manager's scheduled
discretionary paid day off on December 26, 2025.
249 - 262 (g) Resolution No. 4687 - Change Order No. 4 Sandifur Pkwy/
Broadmoor Intersection Improvements with Tapani (2 minute
staff presentation)
MOTION: I move to approve Resolution No. 4687, authorizing the
City Manager to sign and execute Change Order No. 4 with Tapani,
Inc. for the Sandifur Pkwy/ Broadmoor Intersection Improvements
Project.
263 - 269 (h) Resolution No. 4688 - Capital Improvement Plan (CIP) for 2026-
2031 Projects (5 minute staff presentation)
MOTION: I move to approve Resolution No 4688, approving the
Capital Improvement Plan for calendar years 2026 - 2031.
12. UNFINISHED BUSINESS
13. NEW BUSINESS
270 - 315 (a) SEPA Flexible Categorical Exemption Thresholds Update (5
minute staff presentation)
MOTION: I move to schedule a Public Hearing on February 2 to
consider an Ordinance updating the Pasco Municipal Code provisions
related to SEPA threshold requirements and related procedural
changes.
14. MISCELLANEOUS DISCUSSION
316 - 327 (a) City Manager Report
15. EXECUTIVE SESSION
(a) To Evaluate the Qualifications of an Applicant for Public
Employment per RCW 42.30.110(1)(g) (45 minutes)
16. SETTING COUNCIL POSITION 7 INTERVIEWS
(a) Selection of Candidates to Interview for Council Position No. 7
"At-Large"
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MOTION: I move to interview the following individuals for City of
Pasco's Council Position No. 7 for Council At-Large:__________ at
the December 8, 2025, Special Council Meeting.
17. ADJOURNMENT
18. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
328 - 329 (b) Adopted Council Goals (Reference Only)
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AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: Approval of Meeting Minutes for November 17th and November 24th
I. ATTACHMENT(S):
11.17.2025, and 11.24.2025 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Regular Meeting held on
November 17, 2025, and Regular Workshop held on November 24, 2025.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
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MINUTES
City Council Regular Meeting
7:00 PM - Monday, November 17, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by David Milne, Mayor.
ROLL CALL
Councilmembers present: David Milne, Charles Grimm, Blanche Barajas, Melissa
Blasdel, Joe Cotta, and Leo Perales
Councilmembers attending remotely: Blanche Barajas
Councilmembers absent: None
Staff present: Harold Stewart, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Kevin Crowley, Fire Chief; Eric
Ferguson, City Attorney; Haylie Matson, Community & Economic Development
Director; Sara Matzen, Human Resources Director; Arman Rashid, IT Director;
Ken Roske, Police Chief; Maria Serra, Public Works Director; and Debby Barham,
City Clerk
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA
Approval of Meeting Minutes for November 3rd and November 10th
To approve the minutes of the Pasco City Council Regular Meeting held on
November 3, 2025, and Regular Workshop held on November 10, 2025.
Bills and Communications - Approving Claims in the Total Amount of
$6,604,806.16
To approve claims in the total amount of $6,604,806.16 ($3,470,488.03 in Check
Nos.274751 - 275038; $1,820,370.95 in Electronic Transfer Nos. 851497 -
851499, 851502 - 851514; $12,663.33 in Check Nos. 55097 - 55104;
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$1,301,283.85 in Electronic Transfer Nos. 30233417 - 30234052).
Ordinance No. 4800 - Amending PMC Chapter 3.60.040 Debit/Credit Card
Acceptance
To adopt Ordinance No. 4800, amending PMC Chapter 3.60.040 Debit/Credit
Card Acceptance of the Pasco Municipal Code and, further, authorize publication
by summary only.
Resolution No. 4675 - Awarding Bid No. 23465 for Process Water Reuse
Facility Phase 4 Irrigation Systems - Farm Upgrades Project to Rotschy, Inc.
of Pasco, Washington
To approve Resolution No. 4675, Awarding Bid No. 23465 for Process Water
Reuse Facility Phase 4 Irrigation Systems - Farm Upgrades Project to Rotschy,
Inc. of Pasco, Washington.
Resolution No.. 4676 - US Army Corps of Engineers Easement Sewer Main
Upsizing Professional Services Agreement Acceptance
To approve Resolution No. 4676, authorizing the City Manager to execute a
Professional Services Agreement with RH2 Engineering Inc. for the United States
Army Corps of Engineers Easement Sewer Main Upsizing Project.
Resolution No. 4677 - Sole Source Purchase of Three (3) Valley Pivots for
the Process Water Reuse Facility Irrigation System Farm Upgrades Project
To approve Resolution No. 4677, waiving the competitive bidding requirements
and approving the purchase of three (3) Valley pivots and ancillary equipment
from LAD Irrigation of Pasco.
Resolution No. 4678 - Professional Services Agreement with Transpo Group
USA Incorporated for the Sandifur Parkway and Road 76 Intersection and
Pedestrian Safety Enhancements Project
To approve Resolution No. 4678, authorizing the City Manager to execute a Local
Agency A&E Professional Services Cost Plus Fix Fee Consultant Agreement with
Transpo Group USA, Inc. for the Sandifur Parkway and Road 76 Intersection and
Pedestrian Safety Enhancements Project.
Housing Authority of the City of Pasco & Franklin County Board of
Commissioners Reappointment of Linda Dukelow
To reappoint Linda Dukelow to the Housing Authority Board of Commissioners
under Position No. 5 effective January 28, 2026, through January 27, 2031.
Arts & Culture Commission Appointments of Dana Dollarhyde and Marie
Marchand
To confirm Mayor Milne's appointments of Dana Dollarhyde to Position No. 4, Art
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Professional, with a term from November 17, 2026, to June 30, 2028, and Marie
Marchand to Position No. 6, Artist with a term from November 17, 2025, to June
30, 2026 on the Arts & Culture Commission.
Code Enforcement Board Reappointments of Duane Van Beek, James
Rawlinson, and Mary Gutierrez
To confirm Mayor Milne's reappointments of Duane Van Beek, James Rawlinson,
and Mary Gutierrez to Positions Nos. 3, 4, and 5 respectively, effective January 1,
2026, to December 31, 2029, on the Code Enforcement Board.
Planning Commission Appointments of Brian Tungesvik and Miguel
Miranda
To confirm Mayor Milne's appointments of Brian Tungesvik to Position No. 7, with
the term from January 1, 2026, to December 31, 2031, and Miguel Miranda to
Position No. 8, with the term from January 1, 2026, to December 31, 2031, on the
Planning Commission.
Cancellation of December 15 and 22, 2025, Regularly Scheduled Council
Meeting and Workshop
To approve the cancellation of the December 15th and 22nd Council Regular
Meeting and Workshop respectively.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to approve the Consent Agenda as read.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
PROCLAMATIONS AND ACKNOWLEDGEMENTS
PUBLIC COMMENTS
Lori Thompson, Pasco resident, commented on a foul odor coming from the
direction of the Pasco Water Reuse Facility (PWRF), inquired about the proposed
three additional pivots for the PWRF, suggested that increased taxes and fees be
voted on by the public, supported funding additional law enforcement.
Steve Norberg, Pasco resident, commented on the crop research he leads and
the land he leases from the City of Pasco for his research. He expressed
appreciation to the City for the use of the leased land.
Ken Poletski, Pasco resident and realtor, expressed concern on proposed the
increase in the water and sewer connection fees.
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Jon Pavorac, developer consultant, distributed a letter to Council regarding the
proposed Utility Connection Fee increases and expressed his concerns regarding
those increases.
Brian Burhigh, Pasco resident, expressed support to retain the fluoridation in the
City's domestic water system.
Eric Weinheimer, Sunnyside resident and realtor, expressed concern on the
proposed increase in the water and sewer connection fees.
An individual representing the Tri-Cities Association of Realtors commented on a
recent housing study about increased housing, which is outpacing affordability
and asked for an opportunity to meet before Council takes action on water and
sewer rate and connection increases.
Lindsey Palmer, Benton Franklin Health Department (BFHD) staff, expressed
support for retaining the fluoridation in the City's domestic water system.
Christine Tegarrison, Pasco resident, expressed support to remove the
fluoridation in the City's domestic water system.
Mary Mahoney, Pasco resident, commented on animal control, CIP budget,
homeless, spay and neuter clinics, Pasco Public Facilities District, bald eagles
and flood plain and communications addressed to her.
Amber Waid, Pasco resident, commented on her economic status. She expressed
support to retaining fluoridation in the City's domestic water system and
expressed concern about utility rate increases.
Dr. Spencer Jilek, Pasco resident, expressed support to retain the fluoridation in
the City's domestic water system.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Verbal Reports from Councilmembers
Mayor Pro Tem Grimm reported on the Veteran's Day event and the Ben Franklin
Transit (BFT) Board meeting.
Ms. Barajas reported on the Veteran's Day event and the CD Wine Ventures, a
new wine bar, grand opening event.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Public Hearing - Transportation Benefit District
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Ms. Sigdel provided a brief report on the proposed Transportation Benefit District
(TBD).
Mayor Milne declared the Public Hearing open to consider the proposed TBD.
Ken Poletski, Pasco resident, asked for clarification on where the funding will be
distributed to, specific area of the City or across the City and Ms. Sigdel confirmed
that the funding would be available across the City.
Following three calls for comments, and there being none, Mayor Milne declared
the Public Hearing closed.
Council provided their thoughts and preferences whether or not to create a TBD
and how to fund it through car tab fees or through sales tax.
Mayor Milne summarized Council's direction, which was to bring this item back in
the new year after the new Council is seated to have an opportunity to state their
preference. At this time, a majority of Council is leaning towards a sales tax,
whether it is approved by Council or placed on a ballot for public vote.
Public Hearing and Ordinance No. 4801 - McCarthey Street Right-of-Way
Vacation (VAC2024-005) (5 minute staff presenation)
Ms. Matson provided a brief report on the proposed right-of-way (ROW) vacation.
Mayor Milne declared the Public Hearing open to consider the proposed ROW
vacation.
Paul Knutzen, consultant, spoke on behalf of the owner and expressed support
for this ROW vacation.
Following three calls for comments, and there being none, Mayor Milne declared
the Public Hearing closed.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to adopt Ordinance No. 4801, vacating portions of McCarthey Street,
alleyway, and North Idaho Avenue right-of-way in Frey’s Addition to Pasco,
Washington and, further, authorize publication by summary only.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
Public Hearing and Ordinance No. 4802 - 2026 Ad Valorem Tax and General
Fund Revenues (Property Tax) and General Fund Revenue
Ms. Sigdel provided a report on the proposed options for the 2026 Ad Valorem
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Tax (property tax) to Council. She then reported on the City's General Fund
revenue sources.
Mayor Milne declared the Public Hearing open to consider the proposed 2026 Ad
Valorem Tax.
Following three calls for comments, and there being none, Mayor Milne declared
the Public Hearing closed.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to adopt Ordinance No. 4802, providing for an increase in the regular
property taxes of the City for levy in 2025 and collection in the 2026 tax year;
and providing for related matters and, further, authorize publication by
summary only.
RESULT: Motion carried unanimously by Roll Call vote. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Resolution 4679 - Initiating Emergency Comprehensive Plan Amendment
Arising from Pasco School District Capital Facilities Plan Update (CPA2025-
001)
Ms. Matson provided a brief overview for initiating an emergency Comprehensive
Plan Amendment and answered Council's questions.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to approve Resolution No. 4679, authorizing the initiating an
emergency amendment to the Comprehensive Plan arising from the Pasco
School District's 2025 Update to the Capital Facilities Plan, Adopted March 25,
2025.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
*Resolution 4680 - Initiating an Emergency Comprehensive Plan
Amendment for Low Density Residential Land Use R-S-20 Zone (CPA2025-
002)
Ms. Matson provided a brief overview for initiating another emergency
Comprehensive Plan Amendment.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to approve Resolution No. 4680, authorizing the initiating an
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emergency amendment to the City's 2022 Comprehensive Plan, amending the
future land use map descriptions and Pasco Municipal Code 25.215.015
"Comprehensive Plan Land Use Density Table" related to the 2022
Comprehensive Plan.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
Ordinance No. 4803 - Adjustment of Utility Tax Rate For City-Owned Utilities
Ms. Sigdel provided a brief recap of the proposed adjustment to the City-owned
utilities tax rate.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to adopt Ordinance No. 4803, amending Chapter 5.45.040, Utilities –
Occupation License, to adjust the utility tax rate for city-provided water, sewer,
irrigation, stormwater, and process water reclamation facility services;
providing for severability; and establishing an effective date of January 1, 2026,
and, further, authorize publication by summary only.
RESULT: Motion carried unanimously by Roll Call vote. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
Ordinance No. 4804 - Adjustment to Utility Rate and Connection Fee - Water
and Sewer
Ms. Sigdel and Ms. Serra provided a brief recap of the proposed adjustment to
the City's Water and Sewer Utilities rate and connection fees.
Council and staff discussion ensued regarding the Water and Sewer Utility rates
and connection fees, with Council requesting that they heard from the real estate
and developers before making a decision on this matter.
MOTION: Mr. Perales moved, seconded by Ms. Blasdel to table the consideration
of Ordinance No. 4804 - Adjustment to Utility Rate and Connection Fee - Water
and Sewer.
After additional Council and staff discussion, Mr. Perales withdrew his motion to
table this item and made an amended motion to ensure that this item will return to
Council after staff meets with the development and real estate community
partners in January 2026.
MOTION: Councilmember Perales moved, seconded by Councilmember
Blasdel to postpone consideration of Ordinance No. 4804 - Adjustment to Utility
Rate and Connection Fee - Water and Sewer to the January 20, 2026, Council
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meeting, after staff meets with the development and real estate community
partners.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
RECESS
Mayor Milne called a ten-minute recess at 9:40 PM.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS CONTINUED
Resolution No. 4681 - Authorization of a $14.727 Million Dollar DWSRF Loan
-Contract No. DWL31572-0
Ms. Serra provided a brief report on the loan, which the City will receive from the
Department of Health if approved by Council.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to approve Resolution No. 4681, approving and authorizing the
execution of a $14.727 million dollar Drinking Water State Revolving Fund
Loan Contract No. DWL 31572-0 with the Washington State Department of
Health for the Butterfield Water Treatment Plant Raw Water Pump Station and
Electrical Improvements project.
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
Mr. Stewart clarified that this loan acceptance was based on the new water and
sewer rates and fees and since that action was postponed, then this item needs
to be postponed as well.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to rescind the prior motion, "Resolution No. 4681, approving and
authorizing the execution of a $14.727 million dollar Drinking Water State
Revolving Fund Loan Contract No. DWL 31572-0 with the Washington State
Department of Health for the Butterfield Water Treatment Plant Raw Water
Pump Station and Electrical Improvements project."
RESULT: Motion carried unanimously. 6-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Barajas, Councilmember Blasdel, Councilmember Cotta,
and Councilmember Perales
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Mr. Stewart requested that this item come back at the January 20, 2026, Council
meeting for Council consideration.
UNFINISHED BUSINESS
Capital Improvement Plan (CIP) 2026-2031 Part 2
Ms. Sigdel and Ms. Serra presented the City-owned Utilities' improvement
projects proposed in the 2026-2031 CIP.
Consideration to Discontinue Fluoridation in Drinking Water
Mr. Stewart provided a brief recap of the information received from the public
related to continuing or discontinuing fluoridation in the City's potable water
system. He sought Council direction on how to move forward.
Council provided their thoughts and recommendations for fluoridation.
MOTION: Councilmember Perales moved, seconded by Councilmember
Blasdel to direct staff to prepare ballot language and coordinate with the
Franklin County Auditor regarding a measure asking whether the City should
continue adding fluoride to its public water supply, and return with the
necessary resolutions for Council action and place it on the November 2026
ballot.
RESULT: DEFEATED by Roll Call vote. 3-3
AYES: Mayor Milne, Councilmember Blasdel, and
Councilmember Perales
NAYS: Mayor Pro Tem Grimm, Councilmember Barajas, and
Councilmember Cotta
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to discontinue fluoridation in Pasco’s drinking water in accordance with
RCW 70A.125.210 and direct staff to return with an implementation plan and
any required
for future Council consideration.
RESULT: Motion carried by Roll Call vote. 4-2
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Cotta, and Councilmember Perales
NAYS: Councilmember Barajas and Councilmember Blasdel
Right-of-Way (ROW) Principles and Best Practices
Ms. Serra introduced Bob Sterbank, Legal Counsel with Foster Garvey PC, who
was available to provide legal advice during the presentation. Ms. Serra explained
the principals and best practices for determining City rights-of-way (ROW).
Page 9 of 11Page 17 of 329
Council provided their thoughts on their preferences with the majority agreeing to
maintain the current ROW standards.
Pasco Public Facilities District (PPFD) Aquatics Facility - Management and
Operations Interlocal Agreement
Mr. Rice introduced Matt Watkins, PPFD Executive Director, who was available to
answer questions regarding the project and the partnership with the City. Mr. Rice
provided an update on the proposed Interlocal Agreement with the Pasco Public
Facilities District (PPFD) for the management and operations of the Pasco
Aquatics Facility.
Council provided their preferences regarding partnering with the PPFD and the
majority of Council concurred that they look forward to the new partnership with
the PPFD.
Letter of Support – City of West Richland’s Consideration of Aerial
Fireworks Ban
Mr. Stewart asked for Council action on the draft letter addressed to the City of
West Richland.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to authorize the Mayor to sign a letter expressing the City of Pasco’s
support for the City of West Richland’s consideration of a ban on aerial
fireworks, and to direct staff to transmit the signed letter to the City of West
Richland.
RESULT: DEFEATED. 1-5
AYES: Mayor Milne
NAYS: Mayor Pro Tem Grimm, Councilmember Barajas,
Councilmember Blasdel, Councilmember Cotta, and
Councilmember Perales
MISCELLANEOUS DISCUSSION
Mr. Stewart commented on the distribution of the City Manager's Reports in
December 2025. He also announced that the next business watch meeting is
scheduled for December 4, 2025, and that two new police officers were sworn in
earlier in the day.
EXECUTIVE SESSION
Council adjourned into Executive Session at 11:13 PM for 5 minutes returning at
11:18 PM to consider site selection or acquisition of real estate purchase or lease
if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with
Page 10 of 11Page 18 of 329
the City Manager, Deputy City Manager, Public Works Director and City Attorney.
Mayor Milne called the meeting back to order at 11:19 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:19 PM.
PASSED and APPROVED on _______________________.
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 11 of 11Page 19 of 329
MINUTES
City Council Workshop Meeting
7:00 PM - Monday, November 24, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by David Milne, Mayor.
ROLL CALL
Councilmembers present: David Milne, Charles Grimm, Blanche Barajas, Melissa
Blasdel, Joe Cotta, and Leo Perales
Councilmembers attending remotely: None
Councilmembers absent: None
Staff present: Harold Stewart, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Griselda Garcia, Interim Finance
Director; Kevin Crowley, Fire Chief; Scott Mihalik, Assistant City Attorney; Haylie
Matson, Community & Economic Development Director; Sara Matzen, Human
Resources Director; Arman Rashid, IT Director; Ken Roske, Police Chief; Maria
Serra, Public Works Director; and Debby Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS
Mayor Pro Tem Grimm reported on the Benton Franklin Councils of Government
BFCOG meeting he attended. He also reported on the Pro Made Homes and
Summer's Hub ribbon cutting events he attended on behalf of the Mayor.
Mr. Perales reported on the Pro Made Homes and Summer's Hub ribbon cutting
events he attended. He also commented on a Tri Cities Prep High School football
game and the Benton Franklin Health District Town Hall Meeting he attended.
Mayor Milne reported that he and Mr. Cotta participated on the Finance Director
interviews Board. He also attended the State of the Cities annual event and
Page 1 of 6Page 20 of 329
thanked staff for preparing his speech and the video for that event.
Ms. Barajas reported on the State of the Cities event and the commented on the
City's video. She participated in the first Women's Leader Conference held in
Spanish language sponsored by Gonzaga University. Lastly, she expressed
appreciation to staff to change the City code to allow for mobile vending that
allowed the opening of Summer's Hub.
ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC COMMENT
Zone 3 Reservoir Storage Tank Dedication Plaque Presentation
Ms. Serra introduced Michael Uhlman, PE - Principal form HLA Engineering and
Surveying, Inc. who presented a dedication plaque for the Zone 3 Reservoir
Storage Tank to City Council.
Mayor Milne called for public comments.
Mr. Eyman commented on car tab fees.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Visit Tri-Cities 2025 Annual Report, 2026 Workplan, and Tourism Promotion
Area Reserve Fund Request
Mr. Stewart introduced Kevin Lewis, President and CEO, Visit Tri-Cities who
presented the 2025 Annual Report, 2026 Workplan, and Tourism Promotion Area
(TPA) Reserve Fund request.
Council and Mr. Lewis continued discussing the 2026 Workplan, TPA Reserve
Fund request, the Ironman event, how the tourism revenues are collected through
the Tourism Promotion Area assessment and the Lodging Tax assessment
included in the charges at hotels & motels.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
2025-2026 Proposed Mid-Biennium Budget Adjustment
Ms. Garcia presented the proposed 2025-2026 Mid-Biennium Budget adjustment
and she answered Council's questions.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Ladder Truck Replacement
Page 2 of 6Page 21 of 329
Deputy Fire Chief Mortensen provided a brief report on the request to purchase a
Fire Ladder Truck, which will take 730-day build time, meaning the replacement
will be in the City's possession in early 2028 and he answered Council's
questions.
Mayor Milne called for public comments.
Lori Thompson expressed support for the purchase of the Fire Ladder Truck and
submitted a copy of her comments to City Clerk Barham.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Awarding Bid No. 25635 - Butterfield WTP Raw Water
Permanganate System
Ms. Serra provided a brief report on the proposed bid award to Apollo, Inc. for the
Butterfield Water Treatment Plant (WTP) project.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Awarding Bid No. 22396 for Sylvester Pipe Repair - 5th Ave to
10th Ave to Big D's Construction of Tri-Cities
Ms. Serra provided a brief report on the proposed bid award to Big D's
Construction of Tri-Cities for a Stormwater pipe repair project.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Ordinance - Amending PMC Section 10.70.080 Schedule III - Parking
prohibited at all times on certain streets (5 minute staff presentation)
Ms. Serra provided a brief report on the proposed amendment to the Pasco
Municipal Code (PMC) prohibiting parking along Buckingham Drive near
Broadmoor Boulevard and she answered Council's questions.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Change Order No. 4 Sandifur Pkwy/ Broadmoor Intersection
Improvements with Tapani
Ms. Serra provided a brief report on the proposed Change Order No. 4 with
Tapani for a pedestrian hybrid beacon crossing.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Page 3 of 6Page 22 of 329
Octavio Rodriguez Project Concerns (5 minutes)
Mr. Stewart announced that at the advise from the City Attorney, any questions
that Council may have after Mr. Rodriquez speaks, should be asked in Executive
Session at the end of the Workshop.
Mr. Rodriquez expressed concern regarding the application he submitted prior to
June 12, 2025, and the charges he was assessed for the project due to the
updated fees were enacted in the Pasco Municipal Code.
Mayor Milne called for public comments.
David Cortinez, Latino Business Association (LBA) Representative, commented
on Mr. Rodriquez's concerns.
Update - 2026 Fourth of July, Celebrating the 250th Anniversary of America -
Presentation
Mr. Rice provided options for City Council to consider for the 2026 Fourth of July
Celebration.
Council majority supported purchasing flags and poles and discussed how many
and where to display them. The second choice was related to the potential Torch
Run.
Mayor Milne called for public comments.
David Cortinez, LBA, expressed concern about paying for the additional options
for the Fourth of July events.
Lori Thompson, Pasco resident, requested Council to promote the safe use of
legal fireworks and transportation along Burden Boulevard. She expressed
support for the Drone show and transfer some of the Fireworks funding to the
support the Drone show.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Agenda-Setting Policy for Regular and Special City Council
Meetings and Workshops (5 minute staff presentation)
Mr. Stewart provided a brief report on creating an Agenda-Setting Policy for
Council meetings and Workshops. He asked for Council consideration for the
draft policy. He also asked for Council consideration to place some agenda items
directly on a Council meeting without first placing it on a Council Workshop.
Council and Mr. Stewart continued discussing how the policy would work.
Page 4 of 6Page 23 of 329
Overall, Council supported the proposed Agenda-Setting Policy.
Mr. Stewart stated that a resolution would come back for Council consideration at
the next meeting.
Mayor Milne called for public comments.
David Cortinez, LBA Representative, commented on the proposed Agenda-
Setting Policy.
Resolution - Office Closure to the Public for Christmas Eve Day
Mr. Stewart asked for Council consideration on Office closure to the public at
noon on Christmas Eve Day this year.
Council supported the the half day closure.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
MISCELLANEOUS COUNCIL DISCUSSION
Mr. Stewart asked for Council consideration to approve an employee paid day off
at City Manager discretion on an annual basis and specifically to allow a paid day
off on December 26, 2026 for this year.
A majority of Council agreed to providing this paid day off on December 26, 2026.
Mr. Stewart stated that an ordinance will come back to Council for approval to
create a new section in the Pasco Municipal Code for this discretionary day off, as
well as confirm the paid day off on December 26th.
Mr. Stewart expressed appreciation to Alyssa Warner and Nicole Edwards for
their contributions for producing the State of the Cities video and speech. He
announced that the City will be closed on Thursday and Friday for Thanksgiving
Holiday. He also announced the upcoming Business Watch meeting and the
status of the Wreaths Across America, and the Memorial Pool Dome. Lastly, he
expressed appreciation to Ms. Blasdel for her service on the City Council.
Ms. Blasdel expressed appreciation for the opportunity to serve on the City
Council in the past two years It has been a privilege and she has grown both
personally and professionally.
Council expressed appreciation to Ms. Blasdel.
Mayor Milne asked for a feasibility study to close a portion of 4th Avenue between
Page 5 of 6Page 24 of 329
Lewis Street and Columbia Street for semi to permanent closure for special
events and further development of the Pasco Specialty Kitchen.
Council majority expressed support to conduct a feasibility study to close that
portion of 4th Avenue.
RECESS
Mayor Milne called for a seven-minute recess at 9:53 PM
EXECUTIVE SESSION
Council adjourned into Executive Session at 10:00 PM for 30 minutes returning at
10:30 PM to consider site selection or acquisition of real estate purchase or lease
if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) and
discussion with legal counsel about current or potential litigation per RCW
42.30.110(1)(i) with the City Manager, Deputy City Manager, Assistant City
Attorney and Community and Economic Development Director.
Ms. Matson left the Executive Session at 10:28 PM.
At 10:28 PM Mayor Milne announced that the Executive Session would continue
for another 10 minutes or until 10:40 PM.
Mayor Milne called the meeting back to order at 10:41 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:41 PM.
PASSED and APPROVED on _______________________.
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 6 of 6Page 25 of 329
AGENDA REPORT
FOR: City Council November 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Bills and Communications - Approving Claims in the Total Amount of
$4,312,259.65
I. ATTACHMENT(S):
Accounts Payable 11.13.25 to 11.25.25
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $4,312,259.65 ($2,998,540.66 in
Check Nos. 275039 - 275273; $64,214.96 in Electronic Transfer Nos.851515 -
851754; $6,452.65 in Check Nos. 55105 - 55109; $1,243,051.38 in Electronic
Transfer Nos. 30234053 - 30234694).
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 26 of 329
REPORTING PERIOD:
December 1, 2025
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 275039 - 275273 55105 - 55109
Total Check Amount $2,998,540.66 $6,452.65 Total Checks 3,004,993.31$
Electronic Transfer Numbers 851515 - 851754 30234053 - 30234694
Total EFT Amount $64,214.96 $1,243,051.38 $0.00 $0.00 Total EFTs 1,307,266.34$
Grand Total 4,312,259.65$
Councilmember B
100 595,841.74
110 101,688.34
145 948.63
150 78,143.57
160 4,899.12
165 1,376.15
168 17,678.38
170 530.55
180 872.73
185 44.31
188 46,255.47
191 14,583.34
194 5,826.76
195 264.34
196 HOTEL/ MOTEL EXCISE TAX 3,178.90
367 1,784,131.40
410 290,611.91
510 75,986.69
511 18,839.96
690 1,270,557.36
GRAND TOTAL ALL FUNDS:4,312,259.65$
PAYROLL CLEARING
UTILITY, WATER/ SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
TRAC DEVELOPMENT & OPERATING
ECONOMIC DEVELOPMENT
STADIUM/ CONVENTION CENTER
GENERAL CAP PROJECT CONSTRUCTION
MULTI-MODAL FACILITY
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMENT LODGING
CEMETERY
ATHLETIC PROGRAMS
ANIMAL CONTROL
SENIOR CENTER OPERATING
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
Councilmember A
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as
described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Harold Stewart, City Manager Griselda Garcia, Finance Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
1st day of December, 2025 that the merchandise or services hereinafter specified have been received and are approved for payment:
November 13 to November 25, 2025
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
The City Council
Page 27 of 329
AGENDA REPORT
FOR: City Council November 24, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Ordinance No. 4806 - Amending PMC Section 10.70.080 Schedule III -
Parking prohibited at all times on certain streets
I. ATTACHMENT(S):
Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4806, amending Pasco Municipal
Code Section 10.70.080 "Schedule III - Parking prohibited at all times on
certain streets," to establish new parking prohibited area on Buckingham Drive
East of Broadmoor Blvd and, further, authorize publication by summary only.
III. FISCAL IMPACT:
The costs associated with designating an area as no parking area are minimal.
IV. HISTORY AND FACTS BRIEF:
Background:
Pasco Municipal Code (PMC) 10.70.080, Schedule III – "Parking prohibited at
all times on certain streets" was last updated on 11/15/2021.
The Sandifur Pkwy/ Broadmoor Intersection Improvements project with Tapani,
Inc, funded by the Broadmoor Area Tax Increment Financing, is installing a
new traffic signal at the intersection of Buckingham Dr and Broadmoor Blvd. A
revised configuration of lanes is needed to accommodate a dedicated left turn
onto Broadmoor Blvd. utilizing this new traffic signal. As you are aware left turn
movements along the corridor were restricted as part of the project, in an effort
to implement access management and improve Broadmoor Blvd. traffic flow for
current and future traffic volumes.
The new striping converts a short segment of this residential road (145 feet)
Page 28 of 329
from one lane in each direction with on-street parking on both sides of the road
to one lane in each direction and a new left turn lane pocket, and eliminates
on-street parking on either side. The new left turn is a critical improvement to
provide a safer access to Broadmoor Blvd.
RCW 56.61.570 already prohibits on-street parking within 30 feet of an
intersection.
Residents directly adjacent to these changes on Buckingham Dr have been
contacted about the elimination on-street parking and roadway configuration
change. These residents mentioned they are ok with the change.
Impact (other than fiscal):
On-street parking adjacent to the intersection of Broadmoor Blvd and
Buckingham Drive will not be allowed. New signs are to be installed. The
proposed new configuration ensures increased safety for the residents and
drivers using the intersection and optimizes traffic flow.
V. DISCUSSION:
Recommendation:
This item was presented to Council at November 24, 2025 workshop as a
discussion item.
Staff recommends approval of the ordinance, updating PMC 10.70.080 and
establishing the no-parking area in the vicinity of Broadmoor Blvd. and
Buckingham Dr. intersection. This reconfiguration allows for improved traffic
flow and safer left turn movement into southbound Broadmoor Blvd.
Constraints (time or other considerations):
The work to re-stripe the road is complete. To avoid confusion with parking
near the newly striped area on Buckingham Drive east of Broadmoor Blvd it is
recommended that this restriction is in place ahead of the new traffic signal
being operational (anticipated in December).
Next Steps:
Based on Council's actions tonight, staff is prepared to implement the changes
detailed in the Ordinance update for PMC 10.70.080 and work to install the no
parking signs.
Alternatively, Council may:
Do not approve the ordinance. As a result, parking would be still allowed on
this segment of Buckingham Dr. This action would result in a re-design of the
roadway configuration and modifications to the new traffic signal. Potential
delays to the project, and impacts to traffic flow.
Page 29 of 329
Page 30 of 329
Ordinance – Amending PMC 10.70.080 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 10.70.080 “SCHEDULE
III – PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS,” TO
ESTABLISH NEW PARKING PROHIBITED AREA ON BUCKINGHAM
DRIVE EAST OF BROADMOOR BLVD.
WHEREAS, pursuant to PMC 10.70.030 when signs are erected, giving notice thereof, no
person shall park a vehicle at any time upon any of the streets listed in Schedule III of PMC
10.70.080; and
WHEREAS, this corridor has been subject to a project part of the Broadmoor Master Plan,
approved with Ordinance No. 4659, that will provide a new traffic signal on Buckingham Drive
and Broadmoor Blvd funded by the Broadmoor Tax Increment Financing Program. The
improvements include restriping the Buckingham Drive to three lanes 50-feet from the new limit
line.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section 10.70.080 entitled “Schedule III – Parking prohibited at all
times on certain streets” of the Pasco Municipal Code is hereby amended and shall read as follows:
10.70.080 Schedule III – Parking prohibited at all times on certain streets.
In accordance with PMC 10.70.030, and when signs are erected giving notice
thereof, no person shall at any time park a vehicle upon any of the following
described streets or parts of streets:
“A” Street both sides from Elm Avenue to SR-12
“A” Street both sides from 9th Avenue to 11th Avenue
“A” Street from Main Avenue to Beech Avenue
“A” Street 300 feet west of 4th Avenue to 300 feet east of 4th Avenue
“A” Street both sides from 20th Avenue to a point 250 feet west of
20th Avenue
“A” Street both sides corner of “A” Street and 28th Avenue
Adams Street Railroad Avenue to Rainier Avenue
Agate Street between 4th and 5th Avenues
Ainsworth Avenue north side from Railroad Avenue to Oregon Avenue
Ainsworth Avenue south side from 10th Avenue to 4th Avenue
Argent Road 20th Avenue to Road 44
Argent Road Road 84 to Road 76
Autoplex Way from Court Street south to 160 feet north of Marie Street
Page 31 of 329
Ordinance – Amending PMC 10.70.080 - 2
Baker Street Railroad Avenue to Rainier Avenue
Bonneville Street south side of Bonneville Street from a point 150 feet east of
the east curb line of 10th Avenue to the east curb line of
10th Avenue
Billings Street from Lewis Street to “A” Street
Broadmoor
Boulevard FCID canal to Nottingham Drive
Brown Street north side from Road 28 to Road 26
Brown Street south side from Road 28 to a point 130 feet to the east
Burden Boulevard Road 76 to Road 36
Buckingham Drive north side from Broadmoor Blvd 145 feet to the east; south
side from Broadmoor Blvd 140 feet to the east
Chapel Hill
Boulevard Road 68 to Saratoga Lane
Chapel Hill
Boulevard Broadmoor Boulevard to Road 84
Chapel Hill
Boulevard Crescent Road to Broadmoor Boulevard
Clark Street both sides from 9th Avenue to 11th Avenue
Clemente Lane Burden Boulevard to Wrigley Drive
Commercial Avenue both sides from Hillsboro Avenue south one mile
Court Street from 4th Avenue west to SR-395
Court Street east of 4th Avenue
Court Street from Road 68 to Road 84
Court Street Road 100 to I-182 Hwy overpass
Court Street 1,000 feet south of Harris Road
E. Broadway Street north side from Wehe Street to Franklin Street
First Avenue Court Street to Sylvester Street
Fourteenth Avenue both sides from Clark Street north 100 feet
Fourteenth Avenue both sides from Clark Street south to the alley
Fourth Avenue east side from 300 feet south of “B” Street to 500 feet south
of Columbia Street
Fourth Avenue east side from 50 feet north of Columbia Street
Fourth Avenue 100 feet south of Columbia Street
Fourth Avenue east side from 110 feet north of Sylvester Street to Court
Street; west side from Sylvester Street to 125 feet north of
vacated Park Street; and from 115 feet north of Octave
Street to Court Street
Fourth Avenue east side from Sylvester Street north 140 feet; and on the
west side from Sylvester Street north 200 feet
Fifth Avenue west side from Park Street to Octave Street
Fifth Avenue east side north of Court Street
Page 32 of 329
Ordinance – Amending PMC 10.70.080 - 3
Fifth Avenue east side from Nixon Street to Park Street
North Fourth Avenue between Court and Ruby Streets
Heritage Boulevard both sides from US-12 to “A” Street
Hillsboro Street and
Commercial Avenue
both sides of Hillsboro Street from a point 100 feet east of
the center line of Commercial Avenue to SR-395; and on
both sides of Commercial Avenue from a point 100 feet
south of the center line of Hillsboro to Hillsboro
Homerun Road both sides from Convention Boulevard to end
James Street south side from the far east end of James Street to 400 feet
west
James Street north side from the far east end of James Street to 340 feet
west
Jay Street north side from the east curb line of Road 22 to a point 50
feet west of the east curb line of Road 22
Lewis Street from 1st Avenue to 70 feet east
Lewis Street north side from 14th Avenue to 130 feet west; and north
side from 14th Avenue to 80 feet east
Lewis Street south side from 14th Avenue to 100 feet west; and south
side from 14th Avenue to 100 feet east
Lewis Street 9th Avenue to 11th Avenue
Lewis Street north side from the east curb line of 7th Avenue to a point
135 feet east
Lewis Street south side from 150 feet east of the center line of 1st
Avenue running easterly a distance of 165 feet
Lewis Street both sides from Wehe Avenue east to Cedar Avenue
Lewis Street both sides from Oregon Avenue east to Wehe Avenue
Lewis Street from Cedar Avenue to Billings Street
Madison Avenue both sides from Burden Boulevard to Road 44
Manzanita Lane west side from “A” Street to 400 feet north
Manzanita Lane east side from “A” Street to 300 feet north
Ninth Avenue Washington Street to Ainsworth Street
Octave Street south side from a point 280 feet east of the east curb line of
Road 34 to a point 420 feet east of the east curb line of
Road 34
Oregon Avenue between “A” Street and Ainsworth Avenue
Oregon Avenue west side 350 feet north of Bonneville Street
Oregon Avenue Hagerman Street to James Street
Pearl Street both sides from N. 3rd Avenue west 200 feet
Railroad Avenue Adams Street to Baker Street
Rainier Avenue Adams Street to Baker Street
Road 22 east side from the north curb line of Jay Street to a point 50
feet south of the north curb line of Jay Street
Page 33 of 329
Ordinance – Amending PMC 10.70.080 - 4
Road 26 both sides of Road 26, from a point 120 feet south of the
south curb line of Court Street on the east side and 245 feet
south of Court Street on the west side, to 250 feet north of
the north curb line of Court Street
Road 26 from Court Street to Brown Street
Road 28 west side from Sylvester Street to Brown Street
Road 28 east side from Sylvester Street to Brown Street, except for
315 feet starting from a point 360 feet north of the
intersection of Sylvester Street and Road 28
Road 34 both sides of the street from Henry Street to Court Street
Road 36 both sides of the street from its intersection with Argent
Place to a point 1,200 feet north of Argent Place
Road 36 Burden Boulevard to 200 feet south of Meadow Beauty
Drive
Road 36 east side from Court Street south 650 feet
Road 44 Burden Boulevard to Sandifur Parkway
Road 44 Argent Road to Burden Boulevard
Road 52 Burden Boulevard to Sandifur Parkway
Road 60 Burden Boulevard to Sandifur Parkway
Road 68 Place Burden Boulevard to Sandifur Parkway
Road 68 FCID canal north to City limit
Road 68 I-182 to Sandifur Parkway
Road 76 east side from Sandifur Parkway to a point 620 feet south
of Wrigley Drive
Road 76 west side from Wrigley Drive to Burden Boulevard
Road 76 west side from Sandifur Parkway to Wrigley Drive
Road 80 from Court Street south
Road 84 from Sunset Lane south
Road 84 Argent Road to Chapel Hill Boulevard
Road 100 Court Street to FCID canal
Rodeo Drive Road 68 to Convention Place
Ruby Street between 4th and 5th Avenues
St. Helens Street Railroad Avenue to Rainier Avenue
Sandifur Parkway Broadmoor Boulevard to Robert Wayne Drive
Sandifur Parkway north side from Robert Wayne Drive to Road 60
Sandifur Parkway from Road 60 to Road 62
Sandifur Parkway from Road 60 to Road 44
Schuman Lane both sides of street from Road 96 to end
Seventeenth Avenue west side from “A” Street to Washington Street
Shoshone Street 22nd Avenue to 23rd Avenue
Sun Willows
Boulevard
both sides from its intersection with 20th Avenue to its
eastern terminus
Page 34 of 329
Ordinance – Amending PMC 10.70.080 - 5
Sylvester Street south side from 20th Avenue to 28th Avenue
Sylvester Street north side from 100 feet east of 26th Avenue to 28th
Avenue
Sylvester Street from the east line of 20th Avenue to a point 290 feet east
thereof
Tenth Avenue both sides of street from “A” Street to “B” Street
Tenth Avenue from “B” Street to and including the Intercity Bridge
Tenth Avenue both sides from Lewis Street to Clark Street
Third Avenue east side from 50 feet south of Columbia Street
Third Avenue east side from 50 feet north of Columbia Street
Third Avenue both sides from 100 feet north of Sylvester Street
Third Avenue both sides from 100 feet south of Sylvester Street
Third Avenue west side from a point 575 feet north of Margaret Street to
a point 650 feet north of Margaret Street
Third Avenue both sides from W. Pearl Street north 200 feet
Twentieth Avenue from Lewis Street to Argent Road, except on the east side
of 20th Avenue only from a point 170 feet south of
Hopkins Street to Lewis Street
Twentieth Avenue both sides south of “A” Street
Twenty-second
Avenue
west side to 550 feet south of West Henry Place, except
170 feet in front of the Police Station at 828 N. 22nd
Avenue
Twenty-eighth
Avenue west side from Lewis Street to Sylvester Street
Washington Street south side from 9th Avenue to 10th Avenue
Wrigley Drive Road 76 to Clemente Lane
Page 35 of 329
Ordinance – Amending PMC 10.70.080 - 6
[Ord. 4557 § 1, 2021; Ord. 4390 § 1, 2018; Ord. 4377 § 1, 2018; Ord. 4351, 2017;
Ord. 4308, 2016; Ord. 4239, 2015; Ord. 4237, 2015; Ord. 4177, 2014; Ord. 4118,
2013; Ord. 4103, 2013; Ord. 4014, 2011; Ord. 3934, 2009; Ord. 3867, 2008; Ord.
3839, 2007; Ord. 3774, 2006; Ord. 3750 § 1, 2005; Ord. 3694 § 1, 2004; Ord. 3668
§ 1, 2004; Ord. 3619 § 1, 2003; Ord. 3549 § 1, 2002; Ord. 3176 § 1, 1996; Ord.
2969 § 1, 1993; Ord. 2964 § 1, 1993; Ord. 2930 § 1, 1993; Ord. 2918 § 1, 1993;
Ord. 2898 § 1, 1992; Ord. 2895 § 1, 1992; Ord. 2888 § 1, 1992; Ord. 2832 § 1,
1991; Ord. 2812 § 1, 1991; Ord. 2748 § 1, 1989; Ord. 2747 § 1, 1989; Ord. 2732
§ 1, 1989; Ord. 2720 § 1, 1989; Ord. 2698 § 1, 1988; Ord. 2657 § 1, 1987; Ord.
2656 § 1, 1987; Ord. 2655 § 1, 1987; Ord. 2654 § 1, 1987; Ord. 2645 § 1, 1987;
Ord. 2615 § 1, 1986; Ord. 2614 § 1, 1986; Ord. 2571 § 1, 1985; Ord. 2534 § 1,
1985; Ord. 2496 § 1, 1984; Ord. 2433 § 1, 1983; Ord. 2407 § 1, 1982; Ord. 2403
§ 1, 1982; Ord. 2354 § 1, 1982; Ord. 2207 § 1, 1980; Ord. 2197 § 1, 1980; Ord.
2131 § 1, 1980; Ord. 2108 § 1, 1979; Ord. 2058 § 1, 1979; Ord. 1999 § 4, 1978;
Ord. 1943 § 1, 1978; Ord. 1939 § 1, 1978; Ord. 1808 § 1, 1976; Code 1970
§ 10.56.080; Code 1954 § 8-42.12.]
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
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AGENDA REPORT
FOR: City Council November 21, 2025
TO: Harold L. Stewart II, City Manager City Council Regular
Meeting: 12/1/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution No. 4682 - Awarding Bid No. 22396 for Sylvester Pipe Repair
- 5th Ave to 10th Ave to Big D's Construction of Tri-Cities
I. ATTACHMENT(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Motion: I move to approve Resolution No. 4682, Awarding Bid No. 22396 for
2396 for Sylvester Pipe Repair - 5th Ave to 10th Ave project to Big D's
Construction of Tri-Cities of Pasco Washington.
III. FISCAL IMPACT:
2025/2026 Biennium Budget and Carryover: $ 1,341,000.00
Revenue Bond: $ 1,141,000
Utility Rates: $ 200,000
Estimated Project Costs:
Design Phase $ 200,000.00
ROW Phase $ 0.00
Construction Phase $ 1,100,000.00
Total $ 1,300,000.00
Proposed Bid Award: $ 754,803.17
IV
.
HISTORY AND FACTS BRIEF:
Background:
The Sylvester Pipe Repair - 5th Ave to 10th Ave project involves replacing aging
stormwater main located underneath Sylvester Street. The existing pipeline, which
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is 12 inches in diameter, serves basin 2 of the stormwater system, an area of 872
acres characterized by commercial activities and residential neighborhoods. This
pipeline is upstream from the Columbia River stormwater outfall for this basin.
FIGURE 1: City's Stormwater System Basins
The stormwater pipeline has deteriorated and presents the possibility of failure.
Timely replacement of the damaged stormwater infrastructure is effective in
preventing sinkholes and ensure the continued safe and effective operation of the
stormwater system. By addressing these issues proactively, the project supports
community safety and environmental management.
During the design phase it was found that there were aging 6-inch water lines in
Sylvester St that would be within the excavation areas of the stormwater main. Due
to this and the possibility of failure due to exposure, the City determined that it
would be best to include the replacement of this water line with new ductile iron
within the work area so there wouldn't be an emergency repair if the line failed. This
design now includes a phased approach to replace the water lines and then replace
the stormwater main.
Design was solicited in early 2024 and the contract was executed with MacKay
Sposito on May 10, 2024. After completion of design, the Project was advertised for
bids on October 15 and October 22, 2025. On November 6, 2025 at 2:00pm seven
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(7) bids were received and publicly opened by the City. The proposal contained two
(2) bid schedules. The lowest qualified bidder was determined based on the total of
both schedules. The lowest responsive bid was submitted by Big D's Construction
of Tri-Cities of Pasco, WA in the amount of $ 754,803.17. The Engineer's Estimate
is $ 915,038.72.
Bid Tabulation
Engineer's Estimate $ 915,038.72
Big D's Construction of Tri-Cities $ 754,803.17
Apollo, Inc. $ 887,899.92
Ellison Earthworks, LLC $ 892,875.98
Liberty Northwest Construction $ 922,843.43
Culbert Construction $ 949,833.43
Inland Asphalt Company $ 1,035,972.13
SLE, Inc. $ 1,645,524.74
Impact:
The proposed contract will provide the stormwater distribution infrastructure with
the needed repairs so that possible failure does not occur. Due to the stormwater's
proximity to an aging water line with high chance of failure when exposed, this
project also installs new water lines. The impacts of this will be multiple water
shutdowns. These shutdowns will also coordinate with Operations, so that they can
repair multiple valves included in the shutdown.
V. DISCUSSION:
Recommendation:
This item was presented to Council at the November 24, 2025, Workshop as a
discussion item.
City Staff completed the review of the bid submittal, found no exemptions or
irregularities, and received concurrence of award from the engineer of record,
MacKay Sposito.
City Staff recommends award of the bid to Big D's Construction of Tri-Cities of
Pasco, WA.
Constraints:
The construction of this project needs to be completed during the asphalt
season since the repairs are under Sylvester Street, to minimize interruptions
or impacts, the award is wanted as early as possible to allow for procurement
and notification of schedule.
Next Steps:
Provided the Council awards the contract, staff will work with the awardee to
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complete all necessary contractual documentation and hold a pre-construction
meeting in the next six weeks.
Alternatives:
Council may choose to reject all bids and re-advertise the project. This
is not recommended since the process was extremely competitive
resulting in bids well below Engineer's estimate.
Alternatively, Council may choose to reject all bids and cancel the
project. Staff would re-evaluate the needs of the system and seek
alternatives on how repair the stormwater main.
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Resolution – Sylvester Pipe Repair-5th Ave to 10th Ave Bid Award - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 22396 FOR SYLVESTER PIPE REPAIR-5TH AVE TO
10TH AVE PROJECT TO BIG D’S CONSTRUCTION OF TRI-CITIES OF
PASCO, WASHINGTON.
WHEREAS, the City of Pasco (City) identified the Sylvester Pipe Repair-5th Ave to 10th
Ave in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for excavation, removal, and replacement of
approximately 1,700 lineal feet of various sized stormwater pipe, approximately 700 lineal feet of
potable water line and appurtenances, restore and repave existing streets, restripe existing streets,
and provide traffic control during construction; and
WHEREAS, the City solicited sealed public bids for this project, identified as Sylvester
Pipe Repair-5th Ave to 10th Ave Project; and
WHEREAS, on November 6, 2025, at 2:00 p.m., seven (7) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Big D’s Construction of Tri-Cities with a
bid of $754,803.17, the Engineer’s Estimate was $915,038.72; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Sylvester Pipe Repair-5th Ave to 10th Ave Project to Big
D’s Construction of Tri-Cities, in the amount of $754,803.17; and further authorizes the City
Manager to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
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Resolution – Sylvester Pipe Repair-5th Ave to 10th Ave Bid Award - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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AGENDA REPORT
FOR: City Council November 18, 2025
TO: Harold L. Stewart II, City Manager City Council Regular
Meeting: 12/1/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution No. 4683 - Awarding Bid No. 25635 - Butterfield Water
Treatment Plant Raw Water Permanganate System
I. ATTACHMENT(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Motion: I move to approve Resolution No. 4683 - Awarding bid No. 25635 for
the Butterfield Water Treatment Plant Raw Water Permanganate System
project to Apollo, Inc.
III. FISCAL IMPACT:
Construction for this project was anticipated to be paid using a low-interest loan
from the DOH, DWSRF fund. Since the execution of the construction loan
agreement was delayed until January of 2026, staff recommends utilizing utility
fund end balance to pay for construction of the project.
Proposed Bid Award: $ 325,611.00
Estimated Project Cost:
Design Phase (Completed) $100,000
Construction Phase $500,000
Total Project Estimated Cost $600,000
NOTE: Design for the project was funded via approved and accepted loans
from the DOH and Department of Commerce, Public Works Board.
IV. HISTORY AND FACTS BRIEF:
Background:
Permanganate is fed into the City's raw (untreated) water intake line at the
Butterfield Water Treatment Plant. Permanganate is used in water treatment to
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treat the within in found algae have A" "Cyanotoxins cyanotoxins. been
Columbia River in the last few years. This is an emerging contaminant,and
constitutes a new water quality issue for our region. During the summer
months, the Columbia River shallows and slows making ideal conditions for
algae that produce the cyanotoxins to grow.
In response to this water quality change in the river, permanganate is fed
onsite Plant. time contact Treatment Additional Butterfield the at Water
between permanganate and raw water would improve efficiency of treatment of
cyanotoxins. To accomplish that, this project will construct an 80 square foot
vault that will be placed above and around the 36-inch raw water line near the
raw water pump station (close to the Columbia River). The vault will house 2 -
1-inch lines that will be tapped into the 36- inch raw water line. One of these
lines will inject the raw water with permanganate, while another line will sample
the raw water. The 1-inch lines will be connected to an onsite conex box which
will house the permanganate, controls, and the pumps to sample the water,
and inject with permanganate.
This and 22nd October Wednesday, on for advertised was project bids
Wednesday, October 29th. On November 18th at 2:00 PM, six (6) bids were
received and publicly opened by the City. The lowest responsive bid was
submitted by Apollo, Inc. in the amount of $325,611.00. The Engineer's
Estimate is $617,000.
Bid Tabulation
Engineer's Estimate $617,000.00
Apollo, Inc. $325,611.00
C & E Trenching, LLC $389,753.10
DW Excavating, Inc. $470,230.20
Watts Construction, Inc. $499,812.40
SCI Industrial Services, LLC. $528,165.00
Vincent Brothers, LLP. $591,283.44
Impact:
Improve targeted treatment for Cyanotoxins at the Butterfield Water Treatment
Plant. The additional contact time for permanganate to mix with the raw water
will improve efficiency of treatment of the emerging contaminant (cyanotoxins)
in the river water supplied from the Columbia River to the Water Treatment
Plant.
V. DISCUSSION:
Recommendation:
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This item was presented to Council at the November 24th, 2025 Workshop as
a discussion item.
City Staff completed the review of the bid submittal, found no exemptions or
irregularities. Staff recommends award of the bid to Apollo, Inc.
Constraints:
The construction of this project needs to be completed during the low-demand
season for water usage (Winter/Early Spring). This will allow for operations at
the Butterfield WTP to continue to run smoothly.
Next Steps:
Provided the Council awards the contract, staff will work with the awardee to
complete all necessary contractual documentation and provide notice to
proceed by the beginning of 2026.
Alternatives:
Award the bid as proposed
Alternatively, Council may choose to reject all bids and re-advertise the
project. This is not recommended since $325,611.00, the lowest bid,
was below Engineer's estimate.
Council may choose to reject all bids and cancel the project. Then direct
staff to re-evaluate the needs of the system and come up with additional
alternatives to properly treat the City's water.
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Resolution – Butterfield Water Treatment Plant Raw Water Permanganate System Bid Award - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 25635 FOR THE BUTTERFIELD WTP RAW WATER
PERMANGANATE SYSTEM PROJECT TO APOLLO, INC.
WHEREAS, the City of Pasco (City) identified the Butterfield Water Treatment Plant Raw
Water Permanganate System in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for the construction of a new permanganate dosing
vault into Butterfield WTP’s raw water line; and
WHEREAS, the City solicited sealed public bids for this project, identified as Butterfield
Water Treatment Plant Raw Water Permanganate System Project; and
WHEREAS, on November 18, 2025, at 2:00 p.m., six (6) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Apollo, Inc. with a bid of $325,611,
including sales tax, the Engineer’s Estimate was $617,000; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Butterfield Water Treatment Plant Raw Water
Permanganate System Project to Apollo, Inc., in the amount of $325,611.00 including sales tax;
and further authorizes the City Manager to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
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Resolution – Butterfield Water Treatment Plant Raw Water Permanganate System Bid Award - 2
PASSED by the City Council of the City of Pasco, Washington, on this 1st day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart City Council Regular
Meeting: 12/1/25
FROM: Christopher Mortensen, Deputy Fire Chief
Fire Department
SUBJECT: Resolution No. 4684 - Purchase Fire Ladder Truck
I. ATTACHMENT(S):
Resolution
Sourcewell Sales Agreement
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4684, approving the purchase of a
fire ladder truck from from Rosenbauer, LLC. which is a member of Sourcewell,
a Group Purchasing Organization (GPO).
III. FISCAL IMPACT:
The cost to replace the current ladder truck is $2,409,083. The city has placed
money into the Equipment Rental and Replacement fund since the purchase of
the the fund completely to ability the in resulting truck, ladder current
replacement without additional or alternative funding sources. The city has the
ability to save roughly $40,000 by pre-paying for the apparatus, which our
current balance will support.
IV. HISTORY AND FACTS BRIEF:
Background:
The current ladder truck is approaching the end of its recommended service life
and is scheduled for replacement in 2027. In 2024, a project team was formed
to begin research, analysis, and specification development. Stakeholders
engaged in this process include Public Works, IT, and Finance, along with
internal specialists addressing training, tools, and equipment needs.
To ensure long-term alignment with community growth, the Fire Department
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met with the Community & Economic Development Division in 2024 to verify
that the new apparatus will meet service demands for the next 15 years,
aligning with the Council's commitment to community safety with expansion
and growth.
Three vendors (Pierce, Rosenbauer, and Spartan) were contacted to explore
purchasing options. Lead times for production ranged from two to five years,
and current market conditions place a new aerial apparatus in the $2.1 million
to $2.6 million range.
Following the evaluation, Rosenbauer, LLC was selected due to:
Short production lead time (730 days)
Proven customer service and repair support capability
Competitive pricing
Ability to design around operational and community needs.
Membership in the Sourcewell Group Purchasing Organization (GPO),
which satisfies all governmental requirements for open-bid procurement.
V. DISCUSSION:
Recommendation:
The Fire Department recommends purchasing a replacement aerial apparatus
with funds from the Equipment Rental and Replacement budget.
Upon Council approval to execute the sales agreement, staff will work with the
City Manager, the procurement team, and the Finance Department to enter into
an agreement with Rosenbauer, LLC to manufacture the replacement. After the
sales agreement is signed, Rosenbauer, LLC has committed to a 730-day build
time, meaning the replacement will be in the City's possession in early 2028.
Time Constraint:
The vendor selected to build the apparatus will increase prices by 4% on
December 10, 2025. The price increase is a standard industry practice to
address rising manpower and material costs. If the Council approves the
execution of the sales agreement before December 10th, the cost of the build
will not increase beyond the proposed price as presented.
Alternatives to replacement:
Continue operating the current ladder truck, understanding that repair
costs increase proportionately with age.
Consider the purchase of a used ladder truck; however, the risks and
unknown lifespan of a used ladder truck should be weighed.
Staff presented this request to Council at the November 24, 2025, Workshop.
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Resolution – Purchase Fire Ladder Truck - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING THE PURCHASE OF A FIRE LADDER TRUCK FROM
ROSENBAUER, LLC, WHICH IS A MEMBER OF SOURCEWELL, A GROUP
PURCHASING ORGANIZATION (GPO).
WHEREAS, the City of Pasco Fire Department requires reliable and properly functioning
equipment to provide fire suppression and protect public safety; and
WHEREAS, the City’s current ladder truck has reached the end of its recommended
service life, and repair costs have significantly increased in recent years; and
WHEREAS, the frequency of mechanical failures and required repairs has resulted in
prolonged out-of-service time, directly affecting emergency response capability and public safety;
and
WHEREAS, the replacement of the ladder truck was previously scheduled and budgeted
for replacement in 2027 within the Equipment Rental and Replacement Fund; and
WHEREAS, the manufacturing and delivery time for fire apparatus commonly ranges
from two (2) to five (5) years, requiring early planning, specification development, and financial
commitment; and
WHEREAS, after evaluating multiple vendors, the Fire Department has determined that
Rosenbauer, LLC provides the best operational functionality, lowest overall cost, and shortest
manufacturing timeline; and
WHEREAS, the purchase will be made through Rosenbauer, LLC, which is a member of
Sourcewell, a Group Purchasing Organization (GPO) and is encouraged by the City’s Purchasing
Policy Administrative Order to meet competitive bidding requirements; and
WHEREAS, no additional funding is being requested, as the necessary funds for
replacement have already been designated within the Equipment Rental and Replacement Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
The City Council authorizes the use of funds previously designated within the Equipment
Rental and Replacement Fund for the procurement of a replacement aerial apparatus.
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Resolution – Purchase Fire Ladder Truck - 2
Be It Further Resolved, the City Council authorizes the City Manager to execute a sales
agreement with Rosenbauer, LLC for the manufacture of a replacement aerial apparatus in an
amount not to exceed Two Million Four Hundred Nine Thousand Eighty-Three Dollars
($2,409,083.00), attached hereto and incorporated herein at Exhibit A.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 52 of 329
Sourcewell*'
PURCHASE ORDER
SUPPLIERPurchaser
Sourcewell Contract #: 1 1 3021-RSDof Pasco Fire
Rosenbauer Minnesota, LLC
5180 260th StreetFirertment
PO Box 549n 99301
, MN 55092
730
in Calendar
@lptod @FEn@ d OrdsNew TillerAerialOrder Numben
The amount in this shall remain firm for a of 30 from lhe date of same.
Quantity Description Prico Price {Extendedl
1
One (1) Rosenbauer Tractor Drawn Aerial, complete with Rosenbauer Commander
chassis and Rosenbauer Viper Aerial per attached specificatio ns.$2,409,083.00 $2,409,083.00
Washington State Sales Tax ls Not lncluded & Will Be Applied At Final lnvoicing. Price lncludes A 100% Performance Bond
"f,lote: tt cnasse amouni of $761,215.00 is paid upon arrival at our plant in Minnesota, deduct $29,249.00 each
aerial amount of $485,615.00 is upon at our in Minnesota, deduct $9,468.00
TOTAL $2.409.083.00
NOTES:
Rosenbauer Dealer:General Fire Apparatus
Salesperson:er.t(en reist h /
Signature:
(
Purchaser:Citv of Pasco Fire Department
Print Name:
Title:
Date
Siqnature:
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ArtrsEnhauer
APPENDIX C
CHANGE ORDER POLICY
maintain costs which will benefit all of us.
Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations.
Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have ihe largest impact on the schedule and quoted
delivery date. Changes that occur later in the process will also have the largest impact on the schedule and quoted delivery date.
All time fences are reference to contract execution date if not otherwise stated.
Change Window#1
All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle during this time period may result
in a delivery extension.
Change Window #2
All changes are subject to a 25% mark-up. All changes are subject to factory review and may be denied due to engineering or lead lime issues.
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
0-60 days
0-60 days
0-60 days
6'l-75 days
61-75 days
61-120 days
76-1 20 days
76-120 days
121-180 days
After 1 20 days
After 1 20 days
Afte|l 80 days
Change Window #3
All changes are subject to a 50o/o mark-up, and 507o restocking fee on deleted items, All changes are subject to fac{ory review and may be denied due to engineering or lead
time issues. No major components can be changed at this time; major components are considered engine, ttansmission, axles, suspension, cab, frame (wheelbase), seats'
water pump and water tank.
Change Window #4
Changes are not recommended at this time. Any changes requested will be priced on a time and material basis. Any changes requested, and that are quoted to the customer
must be approved by the customer wilhin three days or they will not be valid.
*Note: Any tate change orders that are factory diven witl be done at cost and no additional mark up or penalties wiil apply.
INFLATIONARY NOTICE
Due to unprecedented volatility with inflationary pressures in our economy and existing market demand creating substantial production backlogs, Rosenbauer America
with specific evidence of supply chain cost increases from malerial or component providers. Upon request, this may include copies of invoices from relevant suppliers to
substantiate accordingly. Any request will be done in a timely manner for careful review and consideration.
BUYER INITIALS
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APPEND]X D
CANCELTATION POLICY
This cancellation policy is intend€d to outline the costs associated with cancsling a contract after the vehicle has been ordered
Cancellatlon Wndow #l
All requests for cancellation from order entry until the preconstruction meeting is held will incur a $5,000 cancellation fee.
Cancellation Wlndow #2
All requests for cancellation after the pre construction until the specifications have been released to engineering will incur a $10,000 cancellation fee.
Cancellation Wndow #3
ordor6d
Cancollatlon wlndow #4
All requests for cancellation whlle the truck is in production will be subject lo review and charged based material and production time.
BUYER INITIA[S:
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Pasco City Council
November 24th, 2025
Workshop
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Pasco Fire
Department Aerial
Truck Replacement.
November 24th, 2025
Pasco City Council
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Background
The current ladder truck is nearing the end of its recommended service life and is scheduled for replacement in 2027.
Project Team Formation (2024)
• A project team was established to begin research, analysis, and specification development.
• Stakeholders involved include:
–Public Works, IT, and Finance departments
–Internal specialists for training, tools, and equipment needs
• The team met with the Community & Economic Development team to ensure the new apparatus will meet community needs for the
next 15 years.
Vendor Review & Market Conditions
• Three vendors were contacted to discuss replacement options.
• Lead times varied significantly —ranging from 2 to 5 years, depending on the vendor.
• Due to specialized market conditions, cost estimates for a new aerial apparatus ranged from $2.1M to $2.6M.
Vendor Selection –Rosenbauer
Rosenbauer was selected to conduct the build based on:
• Short lead time (730 days)
• Strong customer service
• Maintenance and repair capabilities
• Competitive pricing
• Proven ability to design around community and operational needs
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Purchase Request
Cost & Funding Overview
• Initial cost of the replacement aerial apparatus: $2,409,083
–Pre-payment option reduces total cost by $40,000
–Rosenbauer is a Sourcewell Group Purchasing Organization (GPO) member
–Purchase meets all governmental requirements for open -bid procurement
Funding Plan
•Department has generated $160,000 through vehicle and equipment surplus sales
•The current reserve ladder truck is under consignment and expected to sell for approximately $200,000
•Total cost of the project can be financed with current funds within the Equipment Rental and Replacement fund.
Council Action Requested
In alignment with City Administrative Order No. 470 (Purchasing Policy & Procedures),
we are requesting Council authorization for the City Manager to execute a sales agreement with Rosenbauer, LLC for the purcha se of a
replacement aerial apparatus.
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Thank you!
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AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Resolution No. 4685 - Office Closure to the Public for Christmas Eve
Day
I. ATTACHMENT(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:City the authorizing 4685, No. approve to move I Resolution
Manager to close public-facing offices early, for the entire day or keep them
open on Christmas Eve day.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background
Christmas Eve is not a designated City holiday; therefore, City Hall and other
public-facing staffed. Historically, and traditionally remain offices open
however, the City experiences minimal public traffic on this day, as many
residents assume City Hall is closed.
On 4533 Resolution adopted Council No. the 2024, 18, November City
authorizing a one-time closure of public-facing offices on Christmas Eve
(December 24, 2024). The proposed action for 2025 is consistent with that
prior should City the how of the continues and authorization discussion
manage operations on Christmas Eve in future years.
Impact (other than fiscal)
Employees working on Christmas Eve may continue their regular duties behind
closed doors or, consistent with City leave policies, may use vacation time or
Page 62 of 329
flex their schedule if operationally feasible. Department Directors will ensure
adequate staffing while allowing flexibility where possible.
V. DISCUSSION:
Recommendation
Staff recommends that City Council authorize the City Manager to determine
whether City offices will close early, remain open, or close for the full day on
Christmas Eve in future years. For Christmas Eve 2025 (December 24, 2025),
staff recommends closing the City’s public-facing offices at 12:00 p.m.
Employees scheduled to work that afternoon may either continue working
behind closed doors or use vacation or flex time in accordance with the City’s
leave policies.
Next Steps
If approved, the City Manager’s Office will notify departments regarding the
Christmas Eve 2025 public-facing office closure and clarify expectations for
staff coverage, flex time, or use of vacation leave in accordance with City
policy.
Alternatives
1. Close the public facing offices three hours early on Christmas Eve Day.
2. Keep the public facing offices open to the public for the full day.
Page 63 of 329
Resolution – Office Closure on Christmas Eve - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER THE OPTION TO CLOSE CITY
OFFICES TO THE PUBLIC EARLY OR FOR THE ENTIRE DAY OR KEEP
THE OFFICES OPEN ON CHRISTMAS EVE DAY.
WHEREAS, the City of Pasco (City) periodically closed City Hall to the public early on
Christmas Eve day on eligible years; and
WHEREAS, on November 18, 2024, City Council approved an office closure for the entire
day on December 24, 2024, by Resolution No. 4533 and City staff were given the choice to report
to work, or flex their time during the week or take a vacation day; and
WHEREAS, the City Council after due consideration concurs that when Christmas Eve
falls on Monday through Friday the closure of public facing offices may be an option that the City
Manager may act upon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council gives authority to the City Manager the option to close the City’s
public facing offices early or for the entire day or to keep the offices open to the public on
Christmas Eve.
Be It Further Resolved, that during a closure of public facing offices on Christmas Eve
day, that City staff will be given the choice to report to work, or flex their time during the week,
or take a vacation day, while following the City’s leave/vacation policy.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ______,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 64 of 329
AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Approve Visit Tri-Cities Tourism Promotion Area Reserve Fund Request
and 2026 Work Plan
I. ATTACHMENT(S):
TPA Reserve Funding Request Packet
2026 Work Plan
2025 Annual Report
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the 2026 Special Project Expenditures for the
Tourism Promotion Area (TPA) in the amount of $253,000 to be allocated from
the TPA Reserve Balance.
and
MOTION: I move to approve the Visit Tri-Cities 2026 Work Plan as presented.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
At City Council's Workshop held on November 24, 2025, Mr. Lewis, President
and CEO of Visit Tri-Cities presented their 2025 annual report, an outline of
their 2026 work plan, as well as a request for approval to spend funds from the
Tourism Promotion Area (TPA) Reserve Account.
The TPA was formed in late 2004 to boost hotel usage in the Tri-Cities; its
activities to be funded by special hotel industry assessment. The current
assessment is $3.00 per night. Washington State Department of Revenue
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(DOR) collects the TPA fees monthly through an agreement with the City,
which is then transferred to Visit Tri-Cities for administration of the Regional
TPA.
The interlocal agreement (between Pasco, Kennewick and Richland) creating
the Regional TPA requires the annual budget, and any expenditures from the
TPA reserve account, to first be approved by the City Councils of the three
cities.
V. DISCUSSION:
Tri-City Regional Hotel-Motel Commissioners whose members are appointed by
the City Councils to provide recommendations on the proposed use of Tourism
Promotion Area (TPA) funds. At its October 2025 meeting, the Hotel-Motel
Commissioners unanimously approved the transfer of $253,000 from TPA
reserve funds to be utilized for the projects specified in this packet and
incorporated in the Visit Tri-Cities 2026 Work Plan.
Tri-Cities Analysis & Facilities Sports Market
Feasibility Study
$ 75,000
Northwest Event Show $ 15,000
Convention Center Expansion Marketing Campaign $ 15,000
Washington Taste Wine Washington Campaign:
Media Dinner, Immersive Wine FAM tour & Digital
Activation
$ 30,000
Digital Advertising Tax Compliance $ 50,000
Tri-Cities Ambassador Influencer Program $ 18,000
Media FAM Tours $ 20,000
509 FAM Tour & Seattle Market Activation $ 30,000
Total: $ 253,000
Visit Tri-Cities is requesting Council to approve their 2026 Workplan and the TPA
reserve funding request.
Page 66 of 329
TPA Reserve Funding Request Packet
This packet is presented on behalf of the Tri-City Regional Hotel-Motel Commissioners whose members
are appointed by the City Councils to provide recommendations on the proposed use of Tourism
Promotion Area (TPA) funds which are managed by Visit Tri-Cities.
At its October 2025 meeting, the Hotel-Motel Commissioners unanimously approved the transfer of
$253,000 from TPA reserve funds to be utilized for the projects specified in this packet and incorporated
in the Visit Tri-Cities 2026 Work Plan. This packet provides background information as stated below
and a summary of the proposed projects to fund utilizing resources from TPA Reserve Account for
reinvestment.
Background
The TPA Reserve Account has a required minimum reserve balance of $650,000 which includes an
operating balance of $150,000. These balance requirements are determined by the City Managers who
participate at Commission meetings as Ex-Officios. It is the Commission’s position that additional funds
above $650,000 should actively be used to promote the Tri-Cities as a destination, creating increased
visitor spending in the community. In addition, reserve funding considerations are also made for capital
investments and destination development.
As a result of careful resource management and conservative budgeting, the TPA Reserve Account
currently has a balance of $1,339,233 available for reinvestment in additional projects.
Earlier this year, the Commissioners of the Tri-City Regional Hotel-Motel Commission unanimously
voted to re-invest $253,000 of the surplus revenues toward projects that include: funds to secure and
support new conventions and sports tournaments, tourism research and education, and promotions to
increase and enhance leisure travel stays.
Included in this packet is the list of new projects recommended by the Commission to support the 2026
Visit Tri-Cities Work Plan.
Thank you for your consideration and support with this request. We appreciate the opportunity to
collaborate with the City of Pasco and the Tri-City Regional Hotel-Motel Commission as we help fuel
transformational growth through tourism. Please reach out with any questions or comments you may
have as you review the documents.
Sincerely,
Kevin Lewis
President and CEO
Page 67 of 329
Proposed TPA Reserve Reinvestments
Tri-Cities Sports Facilities Market Analysis & Feasibility Study $75,000
Visit Tri-Cities conducted a Sports Facilities Market Analysis & Feasibility Study in 2019 to
assess the region’s need for multi-use sports facilities. Given the continued growth in the
community, infrastructure and sports tourism trends, an updated study is essential. A
comprehensive update to the 2019 study will provide critical data to guide investment,
generate economic impact and strengthen the Tri-Cities’ position as a premier sports
destination.
Northwest Event Show $15,000
Visit Tri-Cities is attending the Northwest Event Show (NWES), in Seattle, WA. This show is
the largest event industry tradeshow in the Pacific Northwest. The show brings together
more than 2,400 attendees, 200 exhibitors and 1,200 businesses representing 26 states.
Staff is seeking to expand Visit Tri-Cities’ presence at the show with a larger booth space,
updated materials and enhanced visual elements to increase visibility and engagement. A
larger presence at NWES will strengthen Visit Tri-Cities’ ability to generate new leads,
attract high-value meetings and events and build relationships with larger corporate
businesses considering destinations for future programs. Additionally, Visit Tri-Cities is
exploring the opportunity for community and hospitality partners to attend alongside staff,
further developing brand exposure and showcasing the region’s venues and capabilities.
Convention Center Expansion Marketing Campaign $15,000
With the expansion of the Three Rivers Convention Center, the Tri-Cities has gained new
opportunities to attract first-time events and grow existing ones. To maximize the impact of
this investment, a marketing campaign targeting qualified sports event organizers and
meeting planners will be led by the Convention and Sports Development departments. This
campaign will include targeted promotional mailers and digital outreach that highlights the
Convention Center’s new features, and increased capacity and flexibility. These efforts will
help generate new leads, re-engage past clients and position the region as a competitive
destination for regional and national events.
Washington Wine Campaign: Taste Washington Media Dinner, Immersive
Wine FAM tour & Digital Activation $30,000
Visit Tri-Cities is requesting $30,000 in TPA Reserve funds to execute a two-part wine
tourism marketing activation that builds on the region’s participation in Taste Washington.
The project includes an intimate media dinner in Seattle for up to 15 travel, food, and
lifestyle journalists and infiuencers, followed by an immersive wine FAM tour in the Tri-
Cities in late spring. Together, these activations will showcase the Tri-Cities as the Heart of
Washington Wine Country®, strengthen relationships with key media, and generate high-
value coverage and social storytelling. To extend the impact beyond the table, a digital ad
buy will geofence Taste Washington venues and serve targeted ads to attendees before,
Page 68 of 329
during, and after the event, promoting Tri-Cities wineries, itineraries, and wine experiences.
The investment includes creating a cohesive earned-and-paid strategy that elevates brand
awareness, drives measurable engagement, and inspires visitation from key wine and
culinary audiences.
Digital Advertising Tax Compliance $50,000
Visit Tri-Cities is requesting $50,000 in TPA Reserve funds to offset unbudgeted costs
associated with Washington State’s newly imposed sales tax on digital advertising. The new
legislation affects a broad range of digital marketing activities across multiple platforms
and vendors, but there is currently no clear guidance on how the tax will be applied (e.g.
whether by the purchaser’s location or the markets where ads are served). This funding will
ensure Visit Tri-Cities remains compliant with state regulations while maintaining the reach
and performance of its marketing campaigns in key feeder markets, preventing reductions
in visibility and protecting tourism-driven economic impact.
Tri-Cities Ambassador Influencer Program $18,000
The proposed $18,000 budget supports infiuencer recruitment, branded materials, and
content ampliflcation for the Tri-Cities Ambassadors campaign. Funds will provide modest
stipends for flve to six local infiuencers to curate and share itineraries, cover the
production of branded Visit Tri-Cities ambassador kits, and support photography, video,
and paid social promotion to extend reach. This investment ensures high-quality, authentic
content creation and consistent visual representation of the destination across multiple
audience segments. By leveraging trusted local voices, the program will deliver measurable
returns in awareness, engagement, and visitation while producing a reusable library of
assets for future marketing use.
Media FAM Tours $20,000
Visit Tri-Cities is requesting $20,000 in TPA Reserve funds to host media familiarization
(FAM) tours that generate earned media coverage and elevate awareness of the Tri-Cities as
the Heart of Washington Wine Country®. These curated tours will bring select travel,
lifestyle, and wine journalists and infiuencers to the region for immersive experiences
highlighting local attractions, wineries, recreation, and community stories. Funding will
cover lodging, meals, transportation, and hosting expenses for visiting media, as well as
itinerary coordination and content support. The investment will result in high-value
editorial coverage and social content that inspire visitation, strengthen community
partnerships, and deliver lasting visibility for the destination across regional and national
audiences.
509 FAM Tour & Seattle Market Activation $30,000
Visit Tri-Cities is requesting $30,000 in TPA Reserve funds to support participation in a joint
“509 FAM Tour & Seattle Market Activation” in partnership with Visit Spokane, Visit Walla
Walla, and potentially Visit Yakima. The campaign will showcase Eastern Washington’s
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destinations to key travel, food, and lifestyle media from fiy markets with direct air service
to both Spokane and the Tri-Cities, followed by a 509 Pop-Up experiential activation in
Seattle—our largest shared feeder market. This collaboration will position the Tri-Cities as
a central hub within the 509 region, expand media exposure, and inspire itineraries that
connect visitors across multiple Eastern Washington destinations. Funding will support
media hosting, transportation, content creation, and participation in the Seattle activation,
resulting in shared earned media coverage and long-term visibility for the Tri-Cities brand.
Total All Requests: $253,000
Requests submitted for TPA Commissioners approval in October 2025
Page 70 of 329
STRATEGIC SALES
• Develop and launch incentive package for event organizers and
meeting planners.
• Successfully host and leverage success of IRONMAN® 70.3®,
American Cornhole League, and Tri-City Raceway events to grow
signature sports market.
• Develop and implement strategies to increase attendance and
visibility at 2027 NHPA event.
• Achieve 43,000 room nights booked.
• Generate and submit 205 sales leads (Request for Proposals) to
industry partners.
• Host three sales missions featuring customer appreciation events
and appointments with planners.
• Attend eight lead-producing conferences to meet with decision
makers and promote the Tri-Cities as a destination of choice for
conventions and sports events. Conferences include TEAMS,
Sports ETA, S.P.O.R.T.S. Relationship Conference, S.P.O.R.T.S.
Invitational, EsportsTravel Summit, WSAE, Meeting Planners
International, and Northwest Event Show.
• Host three appreciation events for meeting planners and sports
events organizers.
• Utilize contracted platforms and tools to full potential.
• Conduct Director of Sales meetings with local tourism related
businesses to support and coordinate efforts.
• Develop training program for hotel and venue staff.
• Work with Tri-Cities Sports Council members, including
athletic directors, sports venue directors, and community leaders
to create attractive proposals for high school athletic district and
state-wide championships.
• Coordinate venue costs and accommodation pricing for
tournament directors and meeting planners.
• Secure hotel room blocks and complimentary rooms as needed to
secure events.
• Develop and implement convention center expansion marketing
and sales strategy to grow markets.
EFFECTIVE MARKETING
• Develop a 2026 campaign refresh focused on “Heart of
Washington Wine Country®” storytelling to align with the
reestablished Three Rivers Wine Collective.
• Build awareness for the convention center expansion through
website, targeted mail and ad campaigns, and PR initiatives.
• Build the meetings and conventions client network through the
‘Bring Your Meeting Home’ campaign, quarterly e-newsletters, and
digital ad campaigns targeted at WSAE members.
• Update sales collateral to align with the Brand Book.
• Use LinkedIn to stay connected with meeting planners and the
sports community.
• Enhance digital engagement by producing destination blogs and
a video series featuring local creators, community leaders, chefs,
historians, and innovators.
• Expand influencer and content collaborations featuring
emerging diverse voices who reflect the inclusive Everyman
brand archetype.
• Refresh and enhance Your Weekend Starts Here to increase reader
engagement through stronger visuals, seasonal themes, and links
to blogs and events that drive visitation.
• Launch multi-platform, data-driven creative ad campaigns.
• Optimize data integration and reporting.
• Utilize advanced digital targeting methods, including website
pixeling, geofencing, retargeting, and lookalike audiences to drive
repeat visitation and secure new bookings.
• Leverage advanced research and reporting services to strengthen
data-driven decision-making.
• Continue digital advertising into fly markets by rolling out
market-specific ads for Phoenix, Salt Lake City, and Los Angeles,
using retargeting and geofencing tactics.
• Promote signature events with integrated campaigns.
• Leverage geofencing around major events (IRONMAN® 70.3®,
Water Follies, Tri-Cities Wine Festival) to retarget attendees with
future travel inspiration.
• Organize the digital asset library by establishing quality standards,
archiving outdated content, capturing new targeted visuals,
transferring legacy assets to a dedicated platform, and removing
duplicates for efficient access.
• Enhance website engagement by developing interactive digital
maps and curated itineraries.
• Support promotional efforts for key community events.
• Support VTC sponsorships by identifying additional advertising
opportunities to create new revenue streams.
• Boost engagement on social media with seasonal stories and
posts that invite people to share their Tri-Cities experiences using
our destination hashtags.
COLLABORATIVE DESTINATION DEVELOPMENT
• Successfully leverage and advance the region through signature
events such as IRONMAN® 70.3®, USSSA Latino State and World
Softball Championships, American Cornhole League, and Seattle
FWC26 Fan Zone.
• Coordinate and manage efforts of the Tri-Cities Rivershore
Enhancement Council (TREC), including advancing the Cable
Bridge Lighting Project and maintaining a webpage to track and
report all TREC related projects and developments.
• Provide direction and guidance for recommendations outlined in
the Rivershore Master Plan II as well as the issues and priorities as
strategically identified by members of TREC.
• Support and advocate for development and enhancement of
tourism infrastructure and services.
• Coordinate efforts of the Tri-Cities National Park Committee
and collaborate with partner agencies to develop a roadmap to
establishing a community vision for the Manhattan Park National
Historical Park (MAPR) and related assets, support establishing a
friends group entity, and support Park related initiatives.
THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM.
Work Plan 2026
1
Page 71 of 329
THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM.
• Promote the National Park Service American WWII Heritage City
designation and implement signage plan, B Reactor virtual tours,
and “Science and Technology” season of podcasts.
• Engage in the first strategic phase of facilitating a tourism
market analysis.
• Advocate for expansion and improvements at area sports
complexes by providing direction and guidance for
recommendations outlined in the Sports Facilities Market
Analysis and Feasibility Study.
• Continue to re-establish the cooperative efforts of the Three
Rivers Wine Collective (previously the Wine Tourism Council)
serving wineries, wine-related venues, hotels, restaurants, and
transportation providers in Benton and Franklin counties.
• Support initiatives to expand or enhance critical convention
facilities and event venues.
• Engage in tourism-related initiatives with the Tri-Cities Strategic
Alliance (TRIDEC, the Tri-City Regional Chamber and the
Benton-Franklin Council of Governments) to facilitate action on
regional projects that will help shape the future of our region.
• Work with TRIDEC and local chambers of commerce to support
business and economic development initiatives.
• Participate and provide leadership in tourism industry
organizations such as Washington State Destination Marketing
Organization (WSDMO), State of Washington Tourism, One West
Tourism Alliance (OWTA), and Destinations International (DI).
• Collaborate with Federal and State Legislators on tourism
related priorities.
PROACTIVE COMMUNITY ENGAGEMENT
• Successfully engage community in hosting signature events
such as IRONMAN® 70.3®, USSSA Latino State and World Softball
Championships, and American Cornhole League.
• Establish and maintain an engaging and meaningful membership
program to recognize, support, and promote tourism related
businesses and the partner organizations that support the
mission and strategic pillars of our organization.
• Produce a sponsorship guide outlining sponsorship purposes,
opportunities, tiers, and suggested benefits to utilize as a
foundation to secure new sponsors.
• Host the 2026 Annual Meeting to provide inspiration, education,
tourism reports, and outlook to our stakeholders and partners.
• Promote local tourism businesses and attractions through
VisitTri-Cities.com.
• Provide key data to keep members up to date on industry
trends, opportunities, and events through regular newsletter
communications.
• Promote local businesses to convention and sports participants
through the “Show Your Badge” program.
• Engage tourism partners, leaders, and residents creating tourism
advocates through participation in community events and
showcasing the Tri-Cities Visitor Center.
• Create member benefit programs to support tourism
employment, recruiting, and workforce development.
• Provide materials to local companies to enhance their recruitment
and employee relocation efforts.
• Enhance Excellence in Service Award program creating
year-round attention and engage local tourism businesses.
• Host education training programs for tourism partners
focusing on hospitality and customer service, enhancing visitor
experiences, and increasing awareness of Tri-Cities attractions
and activities.
• Manage the cooperative efforts of the Tri-Cities Sports Council
serving high school athletic directors, municipal recreation
departments, local sports clubs, and sports officials.
• Recruit volunteers for signature events taking place in
the Tri-Cities.
INNOVATIVE & MEANINGFUL OPERATIONS
• Maintain efficient and healthy fiscal stability and manage
over a $3.6 million budget for tourism promotion and
economic development.
• Enhance and diversify financial growth by securing, renewing, and
expanding revenue sources.
• Operate and perform as a globally accredited organization as
recognized by Destinations International and the Destination
Marketing Accreditation Program (DMAP).
• Manage and operate the Tri-Cities Visitor Center,
providing an engaging experience for visitors and residents
to gather information on local attractions, services, and
tourism-related businesses.
• Promote the Visitor Guide and other publications highlighting the
community, attractions, and activities to promote the Tri-Cities as
a preferred travel destination.
• Support and interact with an estimated 5,000 written and
telephone requests for information on the Tri-Cities.
• Produce and manage the Tri-Cities Calendar of Events.
• Offer a “Hot Dates” program to assist visitors in finding
accommodations during high-demand dates.
• Maintain the Satellite Visitor Centers with visitor information,
maps, and brochures.
• Provide visitor services and maintain the interactive Tri-Cities
kiosks at the Tri-Cities Airport, Three Rivers Convention Center,
and HAPO Center.
• Promote and manage the Tri-Cities Excellence in Service Award
program to inspire customer service region-wide.
• Produce sustained and consistent tourism growth by preserving
our position as an employer of choice through energizing work,
professional growth, and thoughtful adoption of effective
employee retention initiatives.
• Foster an organizational culture of collaboration, innovation,
and education.
• Maintain effective leadership and positive team culture through
training and coaching.
2
Work Plan 2026
Page 72 of 329
2025 –2026 Report
Presented to the City of Pasco
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Visit Tri-Cities
•Funded By
•Lodging Tax
•Tourism Performance Assessments
•Partners, Sponsors, Members
•501c6 Destination Marketing Organization
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Financial Picture
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Forecast
TPA Revenues projected to reach$2.4 million
Lodging
revenues
expected to
be flat.
Venue improvements
are increasing
interest
Inflation. Uncertainty.
Restrictive Travel Policies.
Signature Events
boost media
exposure,
occupancy,
and rate.
Guarded
outlook for
National Travel
Expect lower occupancy locally
Tri-Cities
remains a strong
travel destination
relative to other
regions in the
state.
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Catalyst for Community Success
Fill hotel rooms with group business Increase visitation & enhance the destination brand
Strengthen community involvement & support
Clear vision, efficient systems & financial stability
Advocate for enhancement of destination attractions
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Tri-Cities Visitor Economy
•Direct Spending
•Indirect Impact
•Induced Impacts
•Tax Revenues
*Source: Tourism Economics 2023
Visitor Spending Tax Revenues Visitor Trips Tourism Jobs
$630 Million $77.5 Million 4.4 Million 5,900
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Visitor Economy – Pasco 2025
•Visit Tri-Cities facilitated 61 tourism events in Pasco
(Sports, Meetings, Conferences)
•57,560 visitors
•$14.8m visitor spending
More than 55% of sports tourism
takes place in Pasco
Coming in 2026
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Major Events in Pasco
•WIAA State Cross Country Champs
•$1.2m visitor spending
•NWAC Championships
•Basketball & Volleyball
•USSSA Softball – 2,200 visitors
•Latino State Championships
•Latino World Series
•Water Follies - $2.8m
•Intl. Order of Rainbow for Girls
•Hapo Center
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•$7.5m Visitor Spending
•2k athletes, 10k visitors
•43 states & 14 countries
•3.4 nights average length of stay
•93% plan to return
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•2024: 478,016 • 2025: 363,591 (Thru Sept.)
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Meetings & Conventions
•Marketing Budget: $110,119
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Sports & Tournaments
•Marketing Budget: $186,480
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Tourism Development
•Budget: $637,232
•Advertising
•Digital Ads
•PR / Media Relations
•Social Media Influencers
•Website
•Print
•Traditional TV
•Computer Licensing Fees
•Travel / Trade Shows
•Promotion
•Dues & Subscription
•Staff Development
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Social Media
Engagement
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Website Metrics
Visits & Users Partner Referrals
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VTC Community Engagement
•$15k tourism grant to produce Pasco media assets
•Pasco Chamber
•Hispanic Chamber
•Water Follies Board
•HAPO Center Advisory Board
•Rivershore Enhancement Council
•Aquatic Center Advocacy
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2026 Work Plan
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TPA Reserve Request
•Reserve Fund Investment Balance New Project Requests Amount
Sports Facilities Market Analysis & Feasibility Study $75,000
Northwest Event Show $15,000
Convention Center Expansion Marketing Campaign $15,000
Washington Wine Campaign $30,000
Digital Advertising Tax Compliance $50,000
Ambassador Influencer Program $18,000
Media Fam Tours $20,000
509 FAM Tour & Seattle Market Activation $30,000
$253,000
TOTAL REQUEST
$1.3m
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Thanks!Pa
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2025 –2026 Report
Presented to the City of Pasco
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Visit Tri-Cities
•Funded By
•Lodging Tax
•Tourism Performance Assessments
•Partners, Sponsors, Members
•501c6 Destination Marketing Organization
Pa
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3
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Financial Picture
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4
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3
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9
Forecast
TPA Revenues projected to reach$2.4 million
Lodging
revenues
expected to
be flat.
Venue improvements
are increasing
interest
Inflation. Uncertainty.
Restrictive Travel Policies.
Signature Events
boost media
exposure,
occupancy,
and rate.
Guarded
outlook for
National Travel
Expect lower occupancy locally
Tri-Cities
remains a strong
travel destination
relative to other
regions in the
state.
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5
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2
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Catalyst for Community Success
Fill hotel rooms with group business Increase visitation & enhance the destination brand
Strengthen community involvement & support
Clear vision, efficient systems & financial stability
Advocate for enhancement of destination attractions
Pa
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6
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Tri-Cities Visitor Economy
•Direct Spending
•Indirect Impact
•Induced Impacts
•Tax Revenues
*Source: Tourism Economics 2023
Visitor Spending Tax Revenues Visitor Trips Tourism Jobs
$630 Million $77.5 Million 4.4 Million 5,900
Pa
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Visitor Economy – Pasco 2025
•Visit Tri-Cities facilitated 61 tourism events in Pasco
(Sports, Meetings, Conferences)
•57,560 visitors
•$14.8m visitor spending
More than 55% of sports tourism
takes place in Pasco
Coming in 2026
Pa
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9
8
o
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Major Events in Pasco
•WIAA State Cross Country Champs
•$1.2m visitor spending
•NWAC Championships
•Basketball & Volleyball
•USSSA Softball – 2,200 visitors
•Latino State Championships
•Latino World Series
•Water Follies - $2.8m
•Intl. Order of Rainbow for Girls
•Hapo Center
Pa
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•$7.5m Visitor Spending
•2k athletes, 10k visitors
•43 states & 14 countries
•3.4 nights average length of stay
•93% plan to return
Pa
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0
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2
9
•2024: 478,016 • 2025: 363,591 (Thru Sept.)
Pa
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Meetings & Conventions
•Marketing Budget: $110,119
Pa
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0
2
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2
9
Sports & Tournaments
•Marketing Budget: $186,480
Pa
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1
0
3
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f
3
2
9
Tourism Development
•Budget: $637,232
•Advertising
•Digital Ads
•PR / Media Relations
•Social Media Influencers
•Website
•Print
•Traditional TV
•Computer Licensing Fees
•Travel / Trade Shows
•Promotion
•Dues & Subscription
•Staff Development
Pa
g
e
1
0
4
o
f
3
2
9
Social Media
Engagement
Pa
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1
0
5
o
f
3
2
9
Website Metrics
Visits & Users Partner Referrals
Pa
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e
1
0
6
o
f
3
2
9
VTC Community Engagement
•$15k tourism grant to produce Pasco media assets
•Pasco Chamber
•Hispanic Chamber
•Water Follies Board
•HAPO Center Advisory Board
•Rivershore Enhancement Council
•Aquatic Center Advocacy
Pa
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0
7
o
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3
2
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2026 Work Plan
Pa
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1
0
8
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TPA Reserve Request
•Reserve Fund Investment Balance New Project Requests Amount
Sports Facilities Market Analysis & Feasibility Study $75,000
Northwest Event Show $15,000
Convention Center Expansion Marketing Campaign $15,000
Washington Wine Campaign $30,000
Digital Advertising Tax Compliance $50,000
Ambassador Influencer Program $18,000
Media Fam Tours $20,000
509 FAM Tour & Seattle Market Activation $30,000
$253,000
TOTAL REQUEST
$1.3m
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Thanks!Pa
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AGENDA REPORT
FOR: City Council November 24, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: Civil Service Commission/Personnel Board Appointment of Sylvia
Cardenas
I. ATTACHMENT(S):
PMC 2.40
Five Applications
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:of appointment Manager's City Sylvia confirm to move I the
Cardenas to Position No. 1 on the Civil Service Commission/Personnel Board
for a six-year term, from January 1, 2026, through December 31, 2031.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background:
State Law (RCW 41.08 Civil Service for City Fire Fighters and 41.12 Civil
Service Service Civil a maintain to for the requires Police) City City
Commission for its Police and Fire Departments. PMC 2.40 establishes a Civil
Service Commission for Fire and Police employees, a Personnel Board for all
employees of the City. Per statute, the appointment of its members are to six-
year terms.
The purpose of the Civil Service Commission/Personnel Board is to:
ensure the provisions of the law are carried out;
ensure the continuance of the civil service system;
promote efficiency in the dispatch of public business;
ensure that the selection and promotion of employees is based on merit;
and
Page 111 of 329
ensure all employees in the classified civil service receive fair and
impartial treatment at all times.
Additionally, the Commission is tasked with certifying that no person in the
classified civil service, or seeking admission thereto, shall be appointed,
promoted, reduced, or removed, or in any way favored or discriminated against
in their employment or opportunity for employment because of their race, color,
age, religious or political opinions or affiliations, union affiliation or national
origin.
The Civil Service Commission is composed of three (3) citizens to assure
fairness and impartiality in the hiring and promotion of uniformed police and fire
employees. The Commission also decides appeals of discipline administered
to uniformed police and fire employees, when such employees elect to use the
Civil Service Commission hearing process (rare occasions) rather than the
grievance arbitration process afforded in their respective bargaining contracts.
In addition, the City Council has previously designated the Civil Service
Commissioners to fill the role of the Personnel Board to consider certain
appeals of workplace issues relating to non-uniformed employees who are not
otherwise covered by a Collective Bargaining Agreement.
Per PMC Section 2.40.020, appointments to the Civil Service Commission are
made by the City Manager with the consent of the City Council, following rules
established in Chapters 41.08 and 41.12 RCW. Members of the Civil Service
Commission will also serve as members of the Personnel Board.
V. DISCUSSION:
Recommendation:
City Manager Stewart requests that Council confirm the appointment of Sylvia
Cardenas to the Civil Service Commission.
The key attributes of a Commission member are attention to detail, an interest
in the civil service process and the ability to make fair and impartial decisions
based on the facts surrounding an issue.
Page 112 of 329
2.40.010
2.40.020
2.40.021
2.40.030
2.40.040
2.40.050
2.40.060
Chapter 2.40
CIVIL SERVICE COMMISSION AND PERSONNEL BOARD
Sections:
Created – Purpose.
Membership.
Term of office.
Civil service rules.
Powers and duties of Personnel Board.
Fire Chief excepted.
Police Chief excepted.
2.40.010 Created – Purpose.
There is created pursuant to Chapters 41.08 and 41.12 RCW a Civil Service Commission for the Fire Department
and Police Department, and a Personnel Board for all employees of the City. [Ord. 3266 § 5, 1997; Code 1970
§ 2.33.010.]
2.40.020 Membership.
Residents of the City of Pasco being citizens of the United States will be eligible for appointment. The City Manager
will make all appointments to the Commission with consent of the City Council, following rules established in
Chapters 41.08 and 41.12 RCW. Members of the Civil Service Commission will also serve as members of the
Personnel Board. [Ord. 3266 § 5, 1997; Code 1970 § 2.33.020.]
2.40.021 Term of office.
Members of the Civil Service Commission shall serve terms consistent with RCW 41.08.030 and 41.12.030. All
terms shall expire on December 31st of the applicable year, with newly appointed terms beginning on January 1st.
Term expiration dates shall be used for administrative consistency and do not alter the prescribed term length
established by state law. [Ord. 4789 § 2, 2025.]
Your Selections | Pasco Municipal Code Page 1 of 2
The Pasco Municipal Code is current through Ordinance 4793, passed October 6, 2025.
Page 113 of 329
The Pasco Municipal Code is current through Ordinance 4793, passed October 6, 2025.
Disclaimer: The City Clerk’s office has the official version of the Pasco Municipal Code. Users should contact the
City Clerk’s office for ordinances passed subsequent to the ordinance cited above.
City Website: www.pasco-wa.gov
City Telephone: (509) 544-3080
Hosted by General Code.
2.40.030 Civil service rules.
The Commission shall adopt rules as provided for in Chapters 41.08 and 41.12 RCW, respectively. Commission
rules may be amended and updated from time to time. [Ord. 3266 § 5, 1997; Code 1970 § 2.33.030.]
2.40.040 Powers and duties of Personnel Board.
It shall be the duty of the Personnel Board to:
(1) Hear grievances in accordance with rules of procedures and practices to be adopted by the Board, but
informality of proceedings or in the manner of taking testimony shall not affect any action of the Board.
(2) Advise the appointing authority on matters brought before the Board by the appointing authority.
(3) Keep such records as may be necessary for the proper execution of the powers and duties of the Board. [Ord.
3266 § 5, 1997; Code 1970 § 2.33.040.]
2.40.050 Fire Chief excepted.
Any person appointed as Fire Chief after January 25, 1994, shall be excepted from inclusion within the purview of
the Civil Service System created by this chapter. [Ord. 3545 § 33, 2002; Code 1970 § 2.33.050.]
2.40.060 Police Chief excepted.
Any person appointed as Police Chief after January 25, 1994, shall be excepted from inclusion within the purview
of the Civil Service System created by this chapter. [Ord. 3545 § 33, 2002; Code 1970 § 2.33.060.]
Your Selections | Pasco Municipal Code Page 2 of 2
The Pasco Municipal Code is current through Ordinance 4793, passed October 6, 2025.
Page 114 of 329
BOARD/COMMISSION APPLICATION
Received Date:October 22, 2025
Application Type:Civil Service Commission
Name Sylvia Cardenas
Address
Phone
Alternative Phone
Email Address
District of Residence:District 5
Registered Voter:
DEMOGRAPHIC INFORMATION
Length of Residency 42
What gender do you identify with?
Race or Ethnicity
GENERAL QUESTIONS:
Employment Status
Employed
Employer
Hanford Tank Waste Operations & Closure
Present Employment
Readiness and Turnover Manager, Nuclear Commissioning 2022 - Present
Educational Background
Master of Science in Management and Leadership
Bachelor of Science in Business Administration, Minor in Management
Reason for Applying
I’m interested in serving on the Civil Service Commission because I care deeply about my community
and want to use my experience to help strengthen transparency, fairness, and trust in local
government. I believe in the integrity of public service and in upholding processes that strengthen
trust between the city and its employees.
Relevant Experience
I bring extensive experience in workforce management, human resources, and compliance across
both state and private sectors. My background includes leading complex investigations, implementing
equitable employment practices, and ensuring adherence to workplace policies and regulations.
During my time with the Washington State Department of Labor & Industries and Washington River
Protection Solutions, I have overseen employee relations, conducted workplace investigations, and
supported programs that promote fair and transparent employment practices. I’ve also served in
liaison roles between multiple state agencies and leadership offices, developing policy
Page 115 of 329
Sylvia Cardenas
recommendations and compliance strategies.
This experience has strengthened my understanding of equitable hiring, employee relations, and
procedural integrity.
Community Involvement
I've been involved in community through my work with the State Emergency Operations Center and
Eastern Washington University’s FosteringWA program, I’ve supported family services and
community engagement.
Have you served on this board, commission, or committee in the past and if so, how many terms did
you serve?
No, I have not served on the City of Pasco board or commission.
Do you have any financial or personal conflicts of interest that would interfere with your participation
on this board/commission?
No.
I am available to participate in the regularly scheduled board/commission meetings
Yes
DEMOGRAPHIC INFORMATION:
Length of Residency:
42
Race or Ethnicity:
What gender do you identify with?
Disibility:
APPLICATION AGREEMENT
I agree that all of the information contained in my responses to the questions on this application are
true and accurate to the best of my knowledge. I further agree that, by checking the box below and
submitting this application, online or otherwise, I am affixing my digital signature to this form as of the
date submitted. I also understand that this application and supporting documents may be available for
public inspection.
☒I Agree
Signature:
Sylvia Cardenas
Attached
Sylvia Cardenas
Page 116 of 329
Page 117 of 329
Sylvia Cardenas 2
Worked closely with Level 1’s to guarantee the effective culmination of readiness assessments, leveraging
exceptional communication and teamwork skills to enhance compliance and operational performance.
Managed the logistics for Readiness Assessments, ensuring a streamlined and efficient process in preparation for
the upcoming review.
Human Resources Specialist, Employee Relations Mar 2022 – Jul 2023
Leadership & Strategic Support
Served as point of contact for HR questions within a workforce of 2,200+ exempt, non-exempt, and union
employees at a DOE nuclear facility managing radioactive and hazardous waste.
Advised senior leadership on employee performance, discipline, attendance, investigations, and HR policy to
support organizational risk mitigation and workforce effectiveness.
Prepared detailed reports and recommendations to Chief Operations Officer, General Counsel and Chief of Staff.
Developed leadership training programs for managers, equipping them with essential skills and strategies to excel
in leadership roles.
Employee Relations & Performance Management
Conducted workplace investigations to resolve employee complaints and policy violations.
Partnered with management to support employee communication, constructive discipline, and professional
development programs.
Provided one-on-one coaching to employees and managers to support professional growth.
Organizational Insight & Compliance
Engaged with operations teams to identify and address workforce challenges, leveraging cross functional
collaboration to support leadership decision making.
Responded to questions, inquiries, and concerns related to performance, discipline, attendance, policies,
workplace investigations, professional development, and other HR policies and procedures.
Washington State Department of Labor & Industries, Tumwater, WA Aug 2021 – Mar 2022
Compliance Operations Program Manager (Appointed Position)
Formally appointed in August 2021, had been performing duties in acting capacity since December 2020.
Strategic Leadership and Statewide Operations
Led a 30-member team who participated in the workflow of the state emergency operation center response
team.
Advised Department of Labor and industries and Governor’s Office Leadership, providing weekly updates,
analysis, and strategic input on regulatory enforcement across the state.
Built and maintained partnerships with key agencies including the Department of Health, Liquor and Cannabis
Board, Gambling Commission, and Office of Superintendent of Public Instruction.
Developed recommendations, strategies, and statewide guidance to ensure consistent enforcement aligned with
state regulations and public expectations.
Operational Oversight and Data Management
Designed and manage performance tracking systems to analyze business violation trends, monitor enforcement
activity, and report real time data to decision makers.
Created standardized documentation and communication protocols for internal teams and public facing
messaging to support transparency and consistency
Reported data and insights to enforcement agencies and the Governor's office on a weekly basis, prompting
timely action on compliance issues.
Facilitated interagency meetings, resolved disputes, and coordinated emergency operations projects with a focus
on continuous improvement in responsiveness.
State Emergency Operations Center – Department of L&I Work Dec 2020 – Aug 2021
Education & Outreach Lead (Evenings and Weekends)
Page 118 of 329
Sylvia Cardenas 3
Supported emergency response in addition to core L&I responsibilities during the pandemic.
Strategic Communication & Public Engagement
Served as a lead for the state emergency operations center education and outreach team, supporting state
efforts to interpret and communicate evolving executive orders.
Created standardized documentation process says for both outbound and inbound public communication,
ensuring clear and consistent messaging.
Facilitated meetings, answered public inquiries, and served as a go to resource on the Governor's proclamation
guidance for internal teams and partner agencies.
Process Improvement & Data Oversight
LED continuous process improvement efforts, identifying gaps and implementing actions to support project goals
and public accessibility.
Conducted quality checks of multiple sites, tracked and analyzed data trends, and reported issues requiring
corrective action.
Vetted and organized data for multi partner agencies to inform decisions and ensure timely, accurate guidance to
public and internal stakeholders.
Washington State Department of Labor & Industries
Employment Standards Outreach Specialist Mar 2020 – Aug 2021
Based on senior level expertise as a Lead Industrial Relations Agent, was recruited to serve as the first Employment
Standards Outreach specialist in the state.
Reviewed bill analysis and tracked legislative issues Impacting employment standards; collaborated with policy
leaders to support regulatory updates.
Developed and delivered public facing educational technical guidance to ensure compliance with wage and hour
laws across Washington state.
Investigated high profile employment cases in collaboration with the assistant attorney general's office.
Drafted and published internal and external technical guidance for stakeholders.
Facilitated stakeholder meetings and webinars to increase awareness of new laws and reinforce state
employment policies.
Contributed to the design and delivery of training programs and curriculum for staff and external audiences.
Washington State Department of Labor & Industries
Lead Industrial Relations Agent Feb 2014 – Mar 2020
Conducted investigations and enforced compliance with Washington state labor laws, including the minimum wage
act, industrial welfare, agricultural labor and child labor laws.
Investigated 40 to 120 complaints annually, ensuring completion within 60-day timelines, and issued citations or
corrective actions as necessary.
Served as regional lead investigator and trainer for wage and hour cases, including paid sick leave, tips,
unauthorized deductions, and break time compliance.
Audited employer time and payroll records prepared official notices of assessment and corrective action
documentation.
Prepared litigation case files, testified at hearings, and presented findings under the Washington wage payment
act.
Reviewed regulatory requirements and collective bargaining agreements to ensure alignment with state
employment standards.
Provided guidance to employers, attorneys, and HR professionals on wage law compliance, record keeping, and
employment policy interpretation.
Facilitated meetings with employers, attorneys, and agency leadership to drive voluntary compliance and support
education on labor law obligations.
Page 119 of 329
Sylvia Cardenas 4
Benton Franklin Workforce Development Council, Kennewick, WA Jan 2009 – Feb 2014
Programs Coordinator
Oversaw compliance monitoring for WorkSource partners and service providers to ensure adherence to non-
discrimination and equal opportunity requirements.
Reviewed contracts and performance outcomes to ensure workforce development goals were met efficiently and
in alignment with federal and state funding guidelines.
Audited programs for compliance with labor regulations, Code of Federal Regulations, and facilitating ongoing
eligibility for funding and service continuity.
Trained staff and service providers on Title VI of the Civil Rights Act and American with Disabilities Act provisions
to uphold equitable service delivery.
Introduced Social Security “Ticket to Work” program to assist individuals on Social Security benefits to find jobs
within their restrictions; created a successful revenue stream and implemented process, service delivery, and
enrollment procedures.
Career Path Services, Kennewick, WA Aug 2006 – Jan 2009
Guest Resource Specialist
Provided career coaching, resume writing support, and job readiness assistance to individuals entering or reentering
the workforce.
Collaborated with colleges, public agencies, and private employers to coordinate job fairs, trainings, and
employment placement services.
PROFESSIONAL DEVELOPMENT & CERTIFICATIONS
DOE National Training Center Certification SMP-205, Readiness Review 2023
HR Training Center – Internal Investigations Certificate Program 2022
Project Management & Stakeholder Engagement – Rick, Scope & Requirements 2021-2022
Page 120 of 329
BOARD/COMMISSION APPLICATION
Received Date:October 24, 2025
Application Type:Civil Service Commission
Secondary Choices:Arts and Culture Commission
Name Ulises Aguilera
Address
Phone
Alternative Phone
Email Address
District of Residence:
Registered Voter:Yes
DEMOGRAPHIC INFORMATION
Length of Residency 7 years
What gender do you identify with?
Race or Ethnicity
GENERAL QUESTIONS:
Employment Status
Employed
Employer
Day Wireless Systems
Present Employment
Office Administrator
Educational Background
Aa on business Administration
Reason for Applying
Serve my community
Relevant Experience
Strong background on construction and administration
Community Involvement
Deacon at St Patrick Parish
Have you served on this board, commission, or committee in the past and if so, how many terms did
you serve?
Not
Do you have any financial or personal conflicts of interest that would interfere with your participation
on this board/commission?
Not
I am available to participate in the regularly scheduled board/commission meetings
Page 121 of 329
Ulises Aguilera
Yes
SUPPLEMENTAL QUESTIONS: Arts and Culture Commission:
What type of position on the Commission are you applying for?
Community Member
DEMOGRAPHIC INFORMATION:
Length of Residency:
7 years
Race or Ethnicity:
What gender do you identify with?
Disibility:
APPLICATION AGREEMENT
I agree that all of the information contained in my responses to the questions on this application are
true and accurate to the best of my knowledge. I further agree that, by checking the box below and
submitting this application, online or otherwise, I am affixing my digital signature to this form as of the
date submitted. I also understand that this application and supporting documents may be available for
public inspection.
☒I Agree
Signature:
Ulises Aguilera
Page 122 of 329
BOARD/COMMISSION APPLICATION
Received Date:August 12, 2025
Application Type:Civil Service Commission
Secondary Choices:Civil Service Commission
Name Edwardo Morfin
Address
Phone
Alternative Phone
Email Address
District of Residence:
Registered Voter:Yes
DEMOGRAPHIC INFORMATION
Length of Residency 11
What gender do you identify with?
Race or Ethnicity
GENERAL QUESTIONS:
Employment Status
Employed
Employer
Morfin Law Firm, PLLC
Present Employment
Attorney/CEO; October 2018 to Present.
Educational Background
Juris Doctor degree from Seattle University School of Law.
Reason for Applying
I would like to help oversee and police the police and help my community have a more fair, less
biased, and more lawful police force.
Relevant Experience
Knowledge of the law, interactions with police, and over a decade living in Pasco, WA.
Community Involvement
Regularly volunteer in the community, have taken many cases on a pro bono basis, and have taken
cases affecting the voting rights of the community at large.
Have you served on this board, commission, or committee in the past and if so, how many terms did
you serve?
No.
Do you have any financial or personal conflicts of interest that would interfere with your participation
on this board/commission?
Page 123 of 329
Edwardo Morfin
I have had past negative experiences with the Pasco Police, but that does not cause a conflict, and
merely informs me of the existence of some existing issues that need correction.
I am available to participate in the regularly scheduled board/commission meetings
Yes
DEMOGRAPHIC INFORMATION:
Length of Residency:
Race or Ethnicity:
What gender do you identify with?
Disibility:
APPLICATION AGREEMENT
I agree that all of the information contained in my responses to the questions on this application are
true and accurate to the best of my knowledge. I further agree that, by checking the box below and
submitting this application, online or otherwise, I am affixing my digital signature to this form as of the
date submitted. I also understand that this application and supporting documents may be available for
public inspection.
☒I Agree
Signature:
Edwardo Morfin
Page 124 of 329
BOARD/COMMISSION APPLICATION
Received Date:October 27, 2025
Application Type:Civil Service Commission
Name Katie Gillies
Address
Phone
Alternative Phone
Email Address
District of Residence:
Registered Voter:Yes
DEMOGRAPHIC INFORMATION
Length of Residency 5.5 years
What gender do you identify with?
Race or Ethnicity
GENERAL QUESTIONS:
Employment Status
Employed
Employer
Benton County Sheriff's Office
Present Employment
Chief Financial Officer - Benton County Sheriff's Office
01/2020 - current
Educational Background
Bachelor's in Business Administration - Minor in Accounting
Reason for Applying
I enjoy serving my local community and have a great understanding of the civil service process. I am
also someone who supports my local law enforcement community and want to ensure they have a
civil service commission that supports their mission.
Relevant Experience
I work at the Benton County Sheriff's Office and am very familiar with civil service rules and
regulations as they apply to our office. I have experience in working within the parameters of the civil
service process.
Community Involvement
I am heavily involved in the community; I have served on law enforcement foundations locally as well
as participate often in events that my agency hosts. I also coach JV basketball for a local high school.
Have you served on this board, commission, or committee in the past and if so, how many terms did
you serve?
Page 125 of 329
Katie Gillies
No
Do you have any financial or personal conflicts of interest that would interfere with your participation
on this board/commission?
No
I am available to participate in the regularly scheduled board/commission meetings
Yes
DEMOGRAPHIC INFORMATION:
Length of Residency:
5.5 years
Race or Ethnicity:
What gender do you identify with?
Disibility:
APPLICATION AGREEMENT
I agree that all of the information contained in my responses to the questions on this application are
true and accurate to the best of my knowledge. I further agree that, by checking the box below and
submitting this application, online or otherwise, I am affixing my digital signature to this form as of the
date submitted. I also understand that this application and supporting documents may be available for
public inspection.
☒I Agree
Signature:
Katie Gillies
Page 126 of 329
BOARD/COMMISSION APPLICATION
Received Date:October 30, 2025
Application Type:Civil Service Commission
Secondary Choices:Code Enforcement Board
Name Nickolus Thomas
Address
Phone
Alternative Phone
Email Address
District of Residence:
Registered Voter:Yes
DEMOGRAPHIC INFORMATION
Length of Residency 9 years
What gender do you identify with?
Race or Ethnicity
GENERAL QUESTIONS:
Employment Status
Employed
Employer
Hanford Mission Integration Solutions
Present Employment
Sr. Director of Fire and Emergency Services , Hanford Fire Dept.-Start Date 2012
Educational Background
Bachelor of Science, Organizational Leadership Waldorf University 2022
Associate of Applied Science, Fire Science Columbia Southern University 2015
Reason for Applying
Would like to be more involved with my community.
Relevant Experience
Chief Fire Officer and Director with over 36 years of experience in emergency services leadership,
fire department operations, and public safety management. Proven expertise in implementing
strategic initiatives, leading multi-disciplinary teams, and driving compliance with safety regulations.
Adept at resource optimization, stakeholder collaboration, and fostering a culture of continuous
improvement to enhance operational readiness and public safety outcomes.
Community Involvement
N/A
Have you served on this board, commission, or committee in the past and if so, how many terms did
you serve?
No
Page 127 of 329
Nickolus Thomas
Do you have any financial or personal conflicts of interest that would interfere with your participation
on this board/commission?
No
I am available to participate in the regularly scheduled board/commission meetings
Yes
DEMOGRAPHIC INFORMATION:
Length of Residency:
9 years
Race or Ethnicity:
What gender do you identify with?
Disibility:
APPLICATION AGREEMENT
I agree that all of the information contained in my responses to the questions on this application are
true and accurate to the best of my knowledge. I further agree that, by checking the box below and
submitting this application, online or otherwise, I am affixing my digital signature to this form as of the
date submitted. I also understand that this application and supporting documents may be available for
public inspection.
☒I Agree
Signature:
Nickolus M. Thomas
Page 128 of 329
AGENDA REPORT
FOR: City Council November 24, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: *Franklin County Mosquito Control District Board of Trustees
Reappointment of Angie Stoddard
I. ATTACHMENT(S):
Letter of Recommendation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the reappointment of Angie Stoddard to represent
the City of Pasco on the Franklin County Mosquito Control District Board of
Trustees from January 1, 2026, through December 31, 2027.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background:
In 2002, the Board of Franklin County Commissioners and the Benton Franklin
Health Department discussed the public health need for the formation of a
special district to control mosquitoes for public health protection and
pest/nuisance relief in Franklin County.
January 2003, meeting of the Board of Franklin County Commissioners a
resolution was approved, calling for a special election to be held in March 2003
regarding the proposal to establish a Mosquito Control District. The Franklin
County electorate approved the formation of the Franklin County Mosquito
Control District, and it was formally established on April 2, 2003.
A seven-member Board of Trustees was established to oversee the operation
of the District. The Trustees are appointed from the following areas of Franklin
County to serve two-year terms:
Page 129 of 329
County Commissioner District 1
County Commissioner District 2
County Commissioner District 3
City of Pasco
City of Connell
City of Mesa
City of Kahlotus
March 2004, the Board of Trustees employed a Director to run and oversee the
day-to-day operation of the District. Presently the District employs a Director,
Field Manager, Vector Ecologist, Wetland Manager, and seasonal employees
to control mosquitoes in the 1,300 square miles of Franklin County.
V. DISCUSSION:
Recommendation:
Franklin County Mosquito Control District (FCMCD) Director David Dorsett
submitted a letter of recommendation for the reappointment of Angie Stoddard,
a Pasco resident who has expressed interest in continuing to serve as the City
of Pasco's representative on the FCMCD Board of Trustees for the next two-
year term effective January 1, 2026 through December 31, 2027.
Ms. Stoddard was initially appointed by City Council to represent the City of
Pasco on the FCMCD Board of Trustees effective October 16, 2023, through
December 31, 2025, due to the untimely death of the previous Trustee, Steven
Booth. She is a longtime Tri-Citian and has lived in the City of Pasco since
2015. She is a Senior Advisor for the U.S. Department of Energy, overseeing
contracts for the HAMMER Federal Training Center and Hanford Occupational
Health Services.
Per RCW 17.28.110 (2) Board of Trustees Composition, the governing board of
the City (City Council) shall appoint a one member to the FCMCD Board of
Trustees, who resided in city-limits.
Page 130 of 329
Page 131 of 329
AGENDA REPORT
FOR: City Council November 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Resolution No. 4690 - Agenda-Setting Policy for Regular and Special
City Council Meetings and Workshops (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4690, adopting a Council Agenda-
Setting Policy for Regular and Special Council Meetings and Workshops.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background
other in Policies Agenda-Setting City has Stewart Manager implemented
municipalities to improve the clarity, consistency, and timeliness in preparing
and publishing agenda reports to Council. To support these same goals in
Pasco, he directed staff to develop an Agenda-Setting Policy that ensures
Council and the public receive agenda packets at least one week prior to each
scheduled meeting or workshop.
In addition, Mr. Stewart established an interdepartmental Agenda Review
Committee to strengthen the quality of staff reports by ensuring they are clear,
concise, and easily understood by both Council and the community.
V. DISCUSSION:
Recommendation
It is recommended City Council approve the Agenda-Setting Policy for Regular
Page 132 of 329
and Special City Council Meetings and Workshops by a resolution.
Proposed Policy Highlights
1. An agenda item should be in the City Manager workflow approvals a
minimum of twenty-one days prior to the desired Regular Meeting or
Workshop.
2. The agenda packet will be published no later than 7 days prior to the
Regular Meeting or Workshop.
3. If an agenda item is added to a previously published Regular Meeting
agenda packet, then the item must be placed under the appropriate
action sections of the agenda and not placed on the Consent Agenda.
4. Agenda items that are routine, fully developed, or ready for
consideration may proceed directly to a Regular Meeting and bypass a
review at a Regular City Council Workshop.
Impact (other than fiscal)
The City Council and public will have ample time to review agenda packet for
the upcoming regularly scheduled Council meeting or workshop.
Next Steps
1. Staff will be advised of the new deadlines for finalizing and submitting
agenda reports for approval.
2. Staff will work towards finalizing and publishing Council agenda packets
one-week prior to the scheduled regular meetings or workshops by the
first meeting in March 2026.
Alternatives
1. The City Council may amend the draft resolution to include any other
changes to the policy.
2. The City Council may not approve the resolution and staff would
continue with the current agenda report process.
Page 133 of 329
Resolution – Council Agenda-Setting Policy - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ADOPTING A COUNCIL AGENDA-SETTING POLICY FOR REGULAR AND
SPECIAL COUNCIL MEETINGS AND WORKSHOPS.
WHEREAS, the City of Pasco (City) Council has two regular business meetings, and two
regular workshop meetings scheduled each month per the Pasco Municipal Code (PMC) Section
2.05.010 “Time and Place of Meetings”; and
WHEREAS, the City Council may also hold special and emergency special meetings per
PMC Section 2.05.025; and
WHEREAS, to maintain orderly and consistent agenda-setting practices, the City Council
desires to implement an agenda-setting policy; and
WHEREAS, this Resolution is meant to help the City Council be informed and have time
to review agenda items prior to the City Council meetings, as well as to allow the public to have
time to know what items will be considered on the agenda.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON, that:
The following agenda-setting policy is hereby established:
1. Purpose
The purpose of the City of Pasco’s (City) Agenda Setting Policy is to establish and
adopt the following guidelines relating to setting the agenda for City Council
meetings.
2. Regular City Council Meetings and Workshop Meetings
a. Agenda Item Deadline
Any member of the City Council, the City Manager, or Department
Directors/Assistant Department Directors or designee may have an item placed
on the agenda. Agenda items shall be submitted through the City Manager’s
established internal agenda approval process. To ensure adequate review time,
an agenda item shall be submitted a minimum of twenty-one (21) business
days (Monday-Friday) prior to the Regular City Council meeting or workshop
at which the item is requested to appear.
Page 134 of 329
Resolution – Council Agenda-Setting Policy - 2
b. Agenda Item Requirements
All agenda items shall be submitted using the City’s agenda management
software. Any applicable documents (e.g., proposed ordinances; proposed
resolutions; proposed contracts; background information; presentation
documents) shall be attached to the agenda item. Incomplete agenda items not
accompanied by necessary documentation and/or reviewed and/or approved by
appropriate departments will be rejected and not included on the City Council
agenda until the agenda item is fully compliant with this policy.
c. Agenda Item Placement and Meeting Type
Not all agenda items must appear at both a City Council Workshop and a
Regular Meeting. Workshop agendas are used for items that require Council
discussion, guidance, or directional input before staff prepares final
recommendations. Items that are routine, fully developed, or ready for
consideration may proceed directly to a Regular Meeting agenda. The City
Manager, in coordination with the City Clerk, will determine the appropriate
agenda placement.
d. Public Notice of Regular City Council Meeting or Workshop
The City Clerk shall provide public notice for each City Council meeting or
workshop in accordance with state law.
The City Clerk shall prepare a proposed agenda. The City Clerk and City
Manager shall review the submitted agenda items and determine which items
should be considered under the consent agenda and which items should be
considered under the action item agenda.
As soon as the agenda is finalized and provided to the City Council, it shall be
posted and provided to the public in the same manner as the meeting notice.
The agenda will be published no later than seven (7) days prior to the Regular
City Council meeting or workshop.
e. Modification to Published Agenda Prior to Meeting
In the event an agenda item is submitted after the deadline provided in Section
2(a), the agenda item shall be placed on the subsequent City Council meeting
agenda, unless the City Manager, the Mayor, and the Mayor Pro-Tem
unanimously agree that the agenda item should be added to the previously
published agenda. If an agenda item is added to a previously published agenda,
the item must be placed under the Action Items section of the agenda.
Page 135 of 329
Resolution – Council Agenda-Setting Policy - 3
f. Modification to Published Agenda During Meeting
The City Council, by majority vote, can add or alter agenda items at the time of
the meeting.
3. Special City Council Meetings
a. Call for Special Meeting
Special meetings and emergency special meetings shall be called as provided
for in Chapter 42.30 RCW, the Open Public Meetings Act, as it now exists or
when it is hereafter amended as stated in PMC Section 2.05.025.
b. Agenda Items for Special Meetings
The individual(s) who called for the special meeting, or his or her delegate, shall
submit an agenda item to the City Clerk, with all applicable attachments. The
agenda item(s) shall be submitted with the call for the special meeting, or as
soon as practicable thereafter.
c. Public Notice of Special City Council Meeting
The City Clerk shall provide public notice of the date, time, and location of the
special City Council and the topics to be considered in accordance with state
law.
d. Modification to Published Special Meeting Agenda Prior to Meeting
In the event there is a request to add an additional agenda item to a special City
Council meeting agenda, the agenda item shall only be placed on the special
City Council meeting agenda if the Mayor, the Mayor Pro-Tem, and the City
Manager unanimously agree that the agenda item should be added to the
previously published special meeting agenda. In the event an agenda item is
added to a previously published special City Council meeting agenda, the City
Clerk shall provide an additional notice to the individuals or entities described
in Section 3(c).
e. Modification to Published Agenda During Meeting
A special City Council meeting agenda cannot be modified during a special
City Council meeting. Only the specific topics included in the notice may be
discussed.
Page 136 of 329
Resolution – Council Agenda-Setting Policy - 4
4. State and Local Law
In the event of a conflict between the terms of this Resolution and state and/or local
law, the state and/or local law shall govern.
5. Amendment or Termination of Resolution
This Resolution may be amended or terminated at any time by a majority of the
City Council.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 137 of 329
AGENDA REPORT
FOR: City Council November 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Pasco Leadership Recognition Week Proclamation (15 minutes)
I. ATTACHMENT(S):
Proclamations/Certificates
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Mayor Milne will read the proclamation for "Pasco Leadership Recognition
Week" scheduled for December 1-7, 2025 and present the proclamation to
former Mayors Pete Serrano, Blanche Barajas, Saul Martinez, Matt Watkins,
and Joyce Olson and former Mayors Pro-Tem Craig Maloney and Rebecca
Francik. long-serving certificates present to will Milne also Mayor
Councilmembers Al Yenny and Robert Hoffman.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
The Pasco Leadership Recognition Week Proclamation will be read and
presented by Mayor Milne to former Mayors Pete Serrano, Blanche Barajas,
Saul Martinez, Matt Watkins, and Joyce Olson, as well as former Mayors Pro-
Tem Craig Maloney and Rebecca Francik. Mayor Milne will also present
certificates of recognition to long-serving Councilmembers Al Yenny and
Robert Hoffman.
Page 138 of 329
Page 139 of 329
Page 140 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Saturday, December 6, 2025 as
“Craig Maloney Day”
in honor of his dedicated service to the City of Pasco as Mayor Pro-Tem. Through his commitment,
leadership, and devotion to our community, Mr. Maloney has helped strengthen the bonds that make
Pasco a thriving and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 141 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Friday, December 5, 2025 as
“Joyce Olson Day”
in honor of her dedicated service to the City of Pasco as Mayor. Through her commitment, leadership,
and devotion to our community, Ms. Olson has helped strengthen the bonds that make Pasco a thriving
and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 142 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Thursday, December 4, 2025
as
“Matt Watkins Day”
in honor of his dedicated service to the City of Pasco as Mayor and Mayor Pro-Tem. Through his
commitment, leadership, and devotion to our community, Mr. Watkins has helped strengthen the bonds
that make Pasco a thriving and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 143 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Monday, December 1, 2025 as
“Pete Serrano Day”
in honor of his dedicated service to the City of Pasco as Mayor. Through his commitment, leadership,
and devotion to our community, Mr. Serrano has helped strengthen the bonds that make Pasco a thriving
and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 144 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Sunday, December 7, 2025 as
“Rebecca Francik Day”
in honor of her dedicated service to the City of Pasco as Mayor Pro-Tem. Through her commitment,
leadership, and devotion to our community, Ms. Francik has helped strengthen the bonds that make
Pasco a thriving and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 145 of 329
Proclamation
“Pasco Leadership Recognition Week”
December 1 - 7, 2025
WHEREAS, the City of Pasco has been shaped by a long line of dedicated public servants who have
devoted their time, talents, and vision to the betterment of our community; and
WHEREAS, each Mayor and Mayor Pro-Tem has played an essential role in guiding the City
through growth, challenges, and transformation-fostering a community that values integrity,
collaboration, and innovation; and
WHEREAS, the leadership and commitment of these individuals have laid the foundation for the
thriving, forward-looking Pasco we know today; and
WHEREAS, their example continues to inspire future generations of civic leaders to serve with
integrity, compassion, vision, and unity; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
the week of December 1-7, 2025 as
“Pasco Leadership Recognition Week”
and encourage all residents to join in celebrating and honoring the outstanding service of our former
Mayors and Mayors Pro-Tem.
FURTHER, I call upon all residents of the City of Pasco to observe Wednesday, December 3, 2025
as
“Saul Martinez Day”
in honor of his dedicated service to the City of Pasco as Mayor. Through his commitment, leadership,
and devotion to our community, Mr. Martinez has helped strengthen the bonds that make Pasco a thriving
and vibrant city.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 1st day of December 2025.
David Milne, Mayor
City of Pasco
Page 146 of 329
AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Public Hearing and Ordinance No. 4807 - 2025-2026 Proposed Mid-
Biennium Budget Adjustment (5 minute staff presentation)
I. ATTACHMENT(S):
Ordinance
General Fund Breakdown by Departments
Adopted Budget with proposed amendments
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordnance No. 4807, amending the 2025-2026
Biennial Operating Budget (Ordinance No. 4749), by providing supplement
thereto; to provide additional appropriation in the City’s funds and, further,
authorize publication by summary only.
III. FISCAL IMPACT:
Revenue:$130,224,448
Expense: $80,872,088
IV. HISTORY AND FACTS BRIEF:
This supplemental budget request reflects updated revenue and expenditure
projections across multiple funds and departments, addressing emerging
operational needs, grant allocations, and capital project adjustments. The total
net supplemental appropriation request is $130.2 million in revenues and $80.9
million in expenditures, resulting in a net positive adjustment of approximately
$49.4 million, across all funds. $66.3 million of this revenue is one time energy
tax credit from City's partnership with Burnham Pasco. Transfers between
funds like the $6.5 million in loan from Economic Development to Medical Fund
reflects as an expense in one fund and revenue in another.
Page 147 of 329
V. DISCUSSION:
Key Adjustments
Fund 100 (General Fund):
Revenue:
1. Reduction of $2M due to declining permit revenues, consistent with
trends discussed in recent Council meetings.
2. Reduction in net revenue by $590K due to significant vacancies in
Engineering Department. Engineering department hours are charged to
other funds based on work performed and revenue is received by
General fund.
3. $1M increase from investment interest.
4. $900K increase from utility tax receipts.
5. $196K in new grant revenue in Police and Fire.
Expense:
1. $2M increase due to medical premium adjustment.
2. $1M transfer to Street fund for street maintenance, budget relied on
other external revenues like Transportation Benefit District.
3. $870K increase in interlocal costs for Animal Shelter based on new ILA.
4. $443K increase in Jail ILA costs.
5. $280K in increased library costs based on assessed valuation and
annexation.
Fund 110 (Street Fund):
Revenue:
1. $1M in revenue from General Fund to maintain cash flow for street
maintenance activity.
2. $550K in receipt of proportionate share for future projects restricted to
be spent on specific projects only.
Expense:
1. $533K in transfer for construction of projects for proportionate share.
2. more infrastructure; to damaged street accident in $186K caused
incidents than prior years.
Fund 150 (Ambulance Fund):
Revenue:
1. $392K in reimbursement from Equipment replacement for LifePak
purchases.
Expense:
1. $700K in increase in negotiated labor cost.
2. $378K in benefit increase.
3. $226K in replacement of expired equipment and PPE.
Page 148 of 329
Fund 193 (Capital Improvement (REET) Fund):
Expense:
1. $1.5M in additional allocation for City's portion for regional 911 system.
Fund 194 (Economic Development Fund):
Revenue:
1. Receipt of $66.3M in tax credit revenue for partnership with Burnham
Pasco; a 30 year contractual obligation.
2. $1.9M in additional investment interest.
3. $790K loan payback per loan terms.
Expense:
1. $6.5M loan transfer to Medical fund.
2. $2.36M for current and future land purchase.
Fund 411, 420, 450, 460 & 470 (Utility Fund):
Revenue:
1. Most of utility fund revenues are related to investment interest, followed
by increase in revenue in water rights and irrigation fees.
2. PWRF (fund 460) was budgeted with the old system with plan to make
mid-biennium adjustment after getting a full year of experience with the
facility. All changes for this facility are related to this decision.
Expense:
1. Minimal expenses in utility funds are related to minor unanticipated
maintenance projects, increased electricity cost, water lease etc.
2. PWRF (fund 460) was budgeted with the old system with plan to make
mid-biennium adjustment after getting a full year of experience with the
facility. All changes for this facility are related to this decision.
Fund 521 (Medical Benefits):
Revenue:
1. $10.7M in revenue to support medical and labor contract obligations as
projected by City's TPA.
Expense:
1. $8.9M in increased expenses as projected by City's TPA.
Summary:
City was able to add $6.0M in supplemental revenue due to significant focus on
investment premium Health favorable. are care interest the while rates
increase will impact City's funds by $3.1M annually. Staff will be working on
reevaluation of the 2026 budget to ensure the budget and the services are
sustainable. One time revenue like the tax credit will need to be reserved for
economic and development purposes. Large numbers in both revenue
expense in this supplement are based on the one time tax credit ($66M) and
adjustment to PWRF fund ($43-$50M).
Page 149 of 329
Recommendation:
Approve budget amendment as presented.
Page 150 of 329
Ordinance – 2025 – 2026 Operating Budget Amendment - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING THE 2025-2026 BIENNIAL OPERATING BUDGET
(ORDINANCE NO. 4749), BY PROVIDING SUPPLEMENT THERETO; TO
PROVIDE ADDITIONAL APPROPRIATION IN THE CITY’S FUNDS.
WHEREAS, on December 9, 2024, the Pasco City Council approved Ordinance No. 4749,
adopting the 2025-2026 Biennial Operating Budget; and
WHEREAS, subsequent to due notice and public hearings thereon, the City Council for
the City of Pasco has approved and amendment to Operating Budgets for the 2025-2026
Biennium.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to RCW 35A.34.200, the 2025-2026 Operating Budget be and
the same is hereby amended to provide for the following adjustments to revenue, transfers in,
expenditures, and transfers out by providing authority for any necessary transfer of money within
or between funds as indicated, and their subsequent impact on the ending fund balance as follows:
Fund REVENUES EXPENDITURES
General Fund $ (827,109) $ 4,651,525
Street 1,593,432 762,777
Arterial 7,417 -
I-182 Impact 360,305 50,000
Street Overlay 43,495 -
CDBG/HOME - 6,461
Martin Luther King Center - 6,891
Ambulance 392,670 1,327,236
ARPA 60,910 3,420
Cemetery 18,855 12,922
Boulevard Maintenance 74,076 -
Athletics 8,318 -
Golf course 6,693 -
Animal Shelter Operations 378,544 260,568
Senior Center - 24,330
Multi Modal 24,796 -
Pasco Marina 788 -
Page 151 of 329
Ordinance – 2025 – 2026 Operating Budget Amendment - 2
Litter Abatement 2,768 -
Revolving Abatement 2,966 -
TRAC 23,806 -
Park Development 160,000 -
Capital Improvement Reet 40,928 1,500,000
Economic Development 68,996,699 8,855,000
Hotel/Motel Excise Tax 103,934 -
LID 108,934 -
Utility Fund Total 44,734,096 53,077,198
Water 545,807 971,036
Irrigation 740,190 457,100
Sewer 705,946 1,078,968
PWRF 42,705,517 50,430,094
Storm Water 36,636 140,000
Equipment O&M Govt 122,470 173,264
Equipment Replacement Govt 563,769 1,027,540
Equipment Replacement Enterprise 324,051 336,012
Medical/Dental/Vision 10,714,592 8,796,945
Central Stores 406 -
Old Fire Pension 1,107,786 -
Old Fire OPEB 1,072,881 -
Cemetery Endowment 1,172 -
Total $130,224,448 $80,872,088
Section 2. That the additions in appropriations and expenditures are hereby declared
to exist in the above funds for the said uses and purposes as shown above, and the proper City
officials are hereby authorized and directed to issue warrants and transfer funds in accordance
with the provision of the Ordinance.
Section 3. Except as amended herein, Ordinance No. 4749 as previously adopted
heretofore shall remain unchanged.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 5. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
Page 152 of 329
Ordinance – 2025 – 2026 Operating Budget Amendment - 3
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 6. Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take full force and
effect five (5) days after approval, passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: ___________________________
Page 153 of 329
Budgeted
Beginning
Fund Balance
Revenues Expenditures Budgeted End
Fund Balance
Net Change in
Fund Balance
Actual
Beginning
Fund Balance
Revenues Expenditures End Fund
Balance Revenues Expenditures Estimated Fund
Balance
31,264,925$ 158,674,724$ 169,209,410$ 20,730,239$ (10,534,686)$ 31,888,615$ 126,800$ 800,000$ 20,680,729$ (827,109)$ 4,651,525$ 15,202,095$
- - 2,662,000 (2,662,000) (2,662,000) 32,170,624 - 23,908,367 5,600,257 - - 5,600,257
Street 647,542 4,677,189 5,909,486 (584,755) (1,232,297) 550,268 (682,029) 1,593,432 762,777 148,626
Arterial 1,133,548 1,041,757 327,154 1,848,151 714,603 1,457,123 2,171,726 7,417 - 2,179,143
I-182 Impact 1,176,717 1,210,000 539,616 1,847,101 670,384 1,591,063 2,261,447 360,305 50,000 2,571,752
Street Overlay 2,091,426 2,376,000 2,229,089 2,238,337 146,911 995,959 1,142,870 43,495 - 1,186,365
CDBG/HOME 9,605 2,630,360 2,554,946 85,019 75,414 29,349 104,763 - 6,461 98,302
Martin Luther King
Center 15,194 309,700 373,954 (49,060) (64,254) (27,337) (91,591) - 6,891 (98,482)
Ambulance 7,248,206 26,974,216 28,168,506 6,053,916 (1,194,290) 7,265,995 6,071,705 392,670 1,327,236 5,137,139
ARPA 50,630 3,907,157 3,957,787 - (50,630) - (50,630) 60,910 3,420 6,860
Cemetery 523,697 644,500 833,891 334,305 (189,392) 531,959 342,568 18,855 12,922 348,501
Boulevard Maintenance 2,095,226 237,541 298,085 2,034,682 (60,544) 2,151,512 2,090,968 74,076 - 2,165,044
Athletics 307,291 400,700 359,334 348,657 41,366 314,860 356,226 8,318 - 364,544
Golf course 309,767 264,000 50,000 523,767 214,000 338,499 552,499 6,693 - 559,192
Animal Shelter
Operations 73,579 4,732,716 4,806,295 - (73,579) 208,264 134,685 378,544 260,568 252,661
Senior Center 159 368,200 308,775 59,584 59,425 1,791 61,216 - 24,330 36,886
Multi Modal 317,347 416,882 152,166 582,063 264,716 686,510 70,000 881,226 24,796 - 906,022
School Impact 83,990 5,000,000 4,981,900 102,090 18,100 80,874 98,974 - - 98,974
Pasco Marina 37,198 58,300 44,277 51,221 14,023 29,711 43,734 788 - 44,522
Lodging - 1,186,155 1,186,155 - - 1,413 1,413 - - 1,413
Litter Abatement 86,340 700 9,882 77,158 (9,182) 80,871 71,689 2,768 - 74,457
Revolving Abatement 2,442 438,400 416,251 24,591 22,149 43,279 65,428 2,966 - 68,394
TRAC 105,978 377,700 454,393 29,285 (76,693) 104,936 28,243 23,806 - 52,049
Park Development 2,724,929 2,235,500 1,987,737 2,972,692 247,763 4,527,961 424,100 4,351,624 160,000 - 4,511,624
Capital Improvement
Reet 8,104,674 5,725,000 3,304,569 10,525,105 2,420,431 6,784,889 170,100 9,035,220 40,928 1,500,000 7,576,148
Economic Development 15,606,207 3,575,000 4,164,307 15,016,900 (589,307) 17,968,273 17,378,966 68,996,699 8,855,000 77,520,665
Stadium/Convention
Center 154,994 686,544 469,088 372,450 217,456 315,628 160,200 372,884 - - 372,884
Hotel/Motel Excise Tax 1,819,119 1,721,000 2,861,166 678,953 (1,140,166) 2,404,145 1,263,979 103,934 - 1,367,913
DE
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LID
- 219,941 219,941 - - 2,272,234 2,272,234 108,934 - 2,381,168
CA
P
I
T
A
L
PR
O
J
E
C
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General Capital
Improvement
- 64,402,563 64,402,563 - - (1,357,550) 26,294,467 26,294,467 (1,357,550) - - (1,357,550)
Utility Fund Total 60,283,227 168,281,921 186,281,536 42,283,612 (17,999,615) 97,064,589 - 16,540,215 62,524,759 44,734,096 53,077,198 54,181,657
Water 15,474,653 57,792,147 59,868,957 13,397,843 (2,076,810) 33,016,623 30,939,813 545,807 971,036 30,514,584
Irrigation 9,418,523 4,491,333 11,438,908 2,470,948 (6,947,575) 10,220,771 3,273,196 740,190 457,100 3,556,286
Sewer 18,549,286 63,037,811 65,318,651 16,268,446 (2,280,840) 33,439,022 31,158,182 705,946 1,078,968 30,785,160
PWRF 10,075,241 37,493,214 42,643,875 4,924,580 (5,150,661) 14,893,255 9,742,594 42,705,517 50,430,094 2,018,017
Storm Water 6,765,524 5,467,416 7,011,145 5,221,795 (1,543,729) 5,494,918 3,951,189 36,636 140,000 3,847,825
Equipment O&M Govt (10,100) 5,143,900 6,297,203 (1,163,403) (1,153,303) 225,034 7,200 (935,469) 122,470 173,264 (986,263)
D
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GENERAL FUND - Capital
GENERAL FUND - Operational
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Proposed Amendment2025-2026 BUDGET SUMMARY - ALL FUNDS Approved Amendment
Fund
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Budgeted
Beginning
Fund Balance
Revenues Expenditures Budgeted End
Fund Balance
Net Change in
Fund Balance
Actual
Beginning
Fund Balance
Revenues Expenditures End Fund
Balance Revenues Expenditures Estimated Fund
Balance
Proposed Amendment2025-2026 BUDGET SUMMARY - ALL FUNDS Approved Amendment
Fund
Equipment O&M
Enterprise - 400,000 400,000 - - - 153,300 (153,300) - - (153,300)
Equipment Replacement
Govt 9,261,874 2,048,224 977,566 10,332,532 1,070,658 11,700,220 12,770,878 563,769 1,027,540 12,307,107
Equipment Replacement
Enterprise 6,059,692 1,504,545 560,000 7,004,237 944,545 6,840,208 7,784,753 324,051 336,012 7,772,793
Medical/Dental/Vision 2,919,070 19,622,539 19,582,536 2,959,073 40,003 3,758,137 3,798,140 10,714,592 8,796,945 5,715,787
Central Stores 14,052 990 - 15,042 990 20,006 20,996 406 - 21,402
Old Fire Pension 5,467,055 934,672 218,637 6,183,090 716,035 5,467,055 6,183,090 1,107,786 - 7,290,876
Old Fire OPEB
5,447,217 954,540 152,648 6,249,109 801,892 5,448,676 6,250,568 1,072,881 - 7,323,449
PE
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A
N
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FU
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Cemetery Endowment
769,366 56,000 - 825,366 56,000 608,584 664,584 1,172 - 665,756
166,202,183$ 493,439,776$ 521,712,849$ 137,929,109$ (28,273,074)$ 244,544,227$ 26,421,267$ 51,987,734$ 190,704,687$ 130,224,448$ 80,872,088$ 240,057,046$
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Fund Department Name Revenue Expense Revenue Expense Revenue Expense
% of Supplement
Request Revenue Notes Expense Notes
CED 8,432,719 11,507,662 (2,000,000) 193,556 4%Reduction in permit fees Medical benefits
City Manager's Office 146,550 5,438,616 800,000 55,000 124,559 3%Indigent Defense Grant Indigent Defense Grant/Medical benefits
Council - 284,858 - - 0%
Court 438,300 4,523,162 - 107,968 2%Medical benefits
Finance 1,063,000 7,374,138 - 130,348 3%Medical benefits
Financial 927,460 19,416,371 - 1,867,031 40%1M Street Fund/867K Animal Shelter
Fire 3,509,276 22,653,995 150,000 284,285 6%Grant Overtime
Human Resources - 2,786,151 - 55,858 1%Medical benefits
Information Technology 85,000 9,878,732 - 194,227 4%Software/Medical benefits
Library 100 5,445,441 - - 0%
Non Departmental 131,381,123 9,430,135 1,876,277 278,013 6%Investment Interest/utility tax Library election
Parks & Recreation 1,493,100 17,851,020 30,000 239,223 5%
Police 3,939,927 50,067,449 46,300 1,571,347 34%
Jail ILA (418K) & Medical (157K) /BiPin (55K)/Medical Benefits
(665K)/Vehicle/Equipment Expenses (143K)
Public Works - Engineering 7,258,169 5,213,680 (984,686) (394,890) -8%
Vacancies+overhead revenue from
utilities Vacancies
100 Total 158,674,724 171,871,410 (827,109) 4,651,525
ProposedApproved
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AGENDA REPORT
FOR: City Council November 20, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: *Ordinance No. 4810 - Appointment of Pasco Municipal Court Judge
I. ATTACHMENT(S):
Ordinance
Exhibit A - Personal Services Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4810, confirming the City Manager's
appointment of Carlos D. Villarreal as Municipal Court Judge, affixing the
compensation and Tem, Pro Judge and Judge Court Municipal the of
authorizing the City Manager to execute a Personal Services Agreement for
Judge Villarreal for Judicial services and, further, authorize publication by
summary only.
III. FISCAL IMPACT:
Salary and benefits for this position is incorporated within the biennial budget.
IV. HISTORY AND FACTS BRIEF:
Background:
The City operates a Municipal Court in accordance with Chapter 3.50 of the
Revised Code of Washington (RCW). State law requires that a Municipal Court
Judge be appointed to four-year terms, subject to confirmation by the City
Council.
The Pasco Municipal Court Judge position is a part-time role, working 34-hour
per week. The Municipal Court Judge is responsible for presiding over the
adjudication of cases and providing oversight of Municipal Court administration.
This year, staff solicited interest in the position from qualified attorneys
Page 157 of 329
throughout the region. Five candidates were interviewed, and the City Manager
has determined to appoint Carlos D. Villarreal as Pasco Municipal Court Judge
for the term beginning January 1, 2026 and ending December 31, 2029.
Mr. Villarreal is a highly experienced attorney with extensive work in courts of
limited jurisdiction throughout Benton and Franklin counties. He has served as
a Judge Pro Tem since 2011 and currently serves as the Presiding Judge Pro
Tem, presiding over arraignments, pre-trial hearings, trials, show-cause
matters, warrant hearings, and trial readiness dockets. In addition to his judicial
service, Mr. Villarreal has operated a solo law practice focused on criminal
defense and complex family-based immigration matters. He holds a Juris
Doctorate from Thomas M. Cooley Law School, is bilingual in English and
Spanish, management courtroom and strong brings and communication
experience to the role.
The City Manager therefore appoints Carlos D. Villarreal to a four-year term as
Pasco Municipal Court Judge.
V. DISCUSSION:
The City Manager has appointed Mr. Carlos D. Villarreal to serve as Pasco
Municipal and through extending 2026 Court January effective Judge 1,
December 31, 2029.
Recommendation:
Per the Pasco Municipal Code, the City Manager’s appointment of the
Staff Municipal Court Judge requires confirmation by the City Council.
recommends that the City Council confirm the City Manager’s appointment of
Carlos D. Villarreal as Municipal Court Judge for a four-year term commencing
January 1, 2026, and authorize the City Manager to finalize and execute the
necessary contract, provided that the agreed-upon compensation does not
exceed the current established salary for the position.
Page 158 of 329
Ordinance – Appointment of Pasco Municipal Court Judge - 1
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON
CONFIRMING THE APPOINTMENT OF CARLOS D. VILLARREAL AS
PASCO MUNICIPAL COURT JUDGE, AFFIXING THE COMPENSATION OF
THE MUNICIPAL COURT JUDGE AND JUDGE PRO TEM, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PERSONAL
SERVICES AGREEMENT FOR JUDGE VILLARREAL’S JUDICIAL
SERVICES.
WHEREAS, the City of Pasco, Washington operates a Municipal Court governed by
Chapter 3.50 of the Revised Code of Washington (RCW); and
WHEREAS, operation of the Pasco Municipal Court is an important matter to the citizens
of Pasco and its local government; and
WHEREAS, the City Manager has appointed Judge Villarreal to the Pasco Municipal
Court for a four-year term, commencing on January 1, 2026 through December 31, 2029, with the
terms of his appointment provided in a Personal Services Agreement, attached hereto as Exhibit
A; and
WHEREAS, Pasco Municipal Code (PMC) 2.10.020 states that all appointments of
Municipal Judge by the City Manager require confirmation by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. That the appointment of Carlos D. Villarreal as Pasco Municipal Court
Judge by the City Manager for a four-year term commencing on January 1, 2026 through
December 31, 2029, is hereby confirmed by the Pasco City Council and the Council further
authorizes the City Manager to execute a Personal Services Agreement for Judge Villarreal’s
judicial services.
Section 2. The initial salary of the Municipal Court Judge shall be $192,000 as set
forth under the terms of the Personal Services Agreement, attached as Exhibit A, and for years
2027, 2028, and 2029, Judge’s prorated salary shall increase consistent with Washington Citizens'
Commission on Salaries’ determination for district court judges for the respective years. Payment
for usage of a Pro Tem Judge shall be made from that sum budgeted for Pro Tem Judge services
in the Personal Services Agreement.
Section 3. The City Manager has authorization to enter into a Personal Services
Agreement with Judge Villarreal in substantially similar form as attached Exhibit A.
Page 159 of 329
Ordinance – Appointment of Pasco Municipal Court Judge - 2
Section 4. If any provision of this act or its application to any person or circumstance
is held invalid, the remainder of the act or the application of the provision to other persons or
circumstances shall not be affected.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 6. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Section 7. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington on this ___ day of
December, 2025.
________________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ _______________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 160 of 329
Personal Services Agreement - Carlos D. Villarreal
Municipal Court Judge
Page 1 of 4
PERSONAL SERVICES AGREEMENT
FOR
MUNICIPAL COURT JUDGE
THIS AGREEMENT is entered into by and between the City of Pasco, Washington, a
Municipal Corporation, hereinafter referred to as " City," and Carlos D. Villarreal, hereinafter
referred to as " Judge," for the purpose of employment as a Municipal Court Judge for the City of
Pasco Municipal Court.
RECITALS
WHEREAS, the City has established by Ordinance a Municipal Court as authorized by
Chapter 3. 50 of the Revised Code of Washington (RCW), having jurisdiction to exercise all powers
vested in Municipal Courts, together with such other powers and jurisdiction as are generally
conferred upon such Courts in the State of Washington, either by common law or by express
statute or Ordinance; and
WHEREAS, Judge has qualified to serve as a Municipal Court Judge and desires to do
so as a part-time employee of the City.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Duties. Judge shall serve as Municipal Court Judge for the City on a part -time basis
pursuant to contract as authorized by GR 29(k) in accordance with City Ordinance 2505,
RCW Chapter 3. 50, and shall serve as the presiding Judge pursuant to GR 29 to the extent
applicable, the Judge shall be responsible for:
a. Court Administration: Judge shall supervise the Court staff and shall make or be
responsible for all administrative decisions regarding operation of the Court in
conformance with State law and Pasco Municipal Code. Judge shall recommend
personnel policies for Municipal Court administration, and shall make
recommendations for the hiring, discipline and termination of employees.
Administration of Court personnel shall be in conformance with the City policies and
with concurrence of the City Manager, recognizing the unique nature of Court
employees and the Judge' s rights and responsibilities respecting Court employees.
Administration of the Court financial or budgetary functions shall be in conformance
with the City policies and standard accounting practices, BARS and JIS, and with the
concurrence of the City Finance Director.
b. Adjudication: Judge shall be available, consistently and punctually, for adjudication of
all Municipal litigation on all dockets. Designation and scheduling of dockets shall be
fixed by the Judge to accommodate the most efficient use of Court time and resources;
any such schedule shall be filed with the City Manager. All dockets shall continue until
scheduled cases for that docket are adjudicated or continued.
Page 161 of 329
Personal Services Agreement - Carlos D. Villarreal
Municipal Court Judge
Page 2 of 4
In addition, non-docket hours shall be performed as may be necessary to review and
provide appropriate direction to staff on correspondence, accomplish research, case
review, telephonic issued warrants and orders, and Court administration up to a
combined (docket and non-docket) maximum of thirty-four (34) hours per week.
Should these activities or administrative demands of the Court require more than
thirty-four (34) hours in any week, Judge shall not be entitled to additional
compensation from the City.
c. Judicial Conduct: Judge shall maintain a judicious demeanor fostering respect for the
Bench, fulfill continuing legal or judicial education requirements (no less than half of
which shall consist of training in criminal law and procedure). Judge shall comply with
the Code of Judicial Conduct (CJC) subject to the provisions of Article II (part- time
Judge) providing for the continued practice of law consistent therewith; and the Code
of Ethics for municipal officers (RCW 42.23) prohibiting the use of public facilities or
employees for non-municipal business.
d. Additional Duties: Judge is responsible for determining the qualifications of, selecting,
and establishing a training program for a Judge Pro Tem to serve in the absence of the
Judge. Judge shall be aware of and consider the Standards for Indigent Defense and
certification of compliance requirements of the Washington State Supreme Court and
provide such information and recommendations to the indigent defense supervisor to
meet compliance with the Wilbur v. City of Mount Vernon criteria.
2. Inter-Department Cooperation. Recognizing the Court is an independent branch of
municipal government, Judge shall endeavor to administer the Court at all times so as to
comply with any reasonable request of any other municipal department, or the executive
or legislative branches of City government, so long as such compliance does not impair the
necessary independence of the Court. Judge will comply with written directives from the
Mayor and/or the City Manager which apply to administrative and financial matters; such
directives will not apply to judicial issues, nor shall such directives conflict with the
applicable provisions of GR 29, the Code of Judicial Conduct, or statutory judicial
authority, or which would create any impropriety or the appearance of impropriety
concerning the Judge' s activities.
3. Term. Unless earlier terminated as provided below, the term of employment shall
commence on January 1, 2026 and continue through December 31, 2029.
4. Salary. The salary for Judge shall be paid one hundred ninety-two thousand dollars
($192,000), commencing January 1, 2026, subject to applicable taxes and payroll
deductions; based on the salary of a district court judge, which is set by Washington
Citizens' Commission on Salaries. Salary shall be payable in accordance with the City's
planned payment schedule. For years 2027, 2028, and 2029, Judge’s prorated salary shall
increase consistent with Washington Citizens' Commission on Salaries’ determination for
district court judges for the respective years.
5. Holiday. The Court will not be in session during Washington State's statutory Court
holidays. Judge shall receive payment for holidays, credited at the rate of eight (8) hours
per holiday.
Page 162 of 329
Personal Services Agreement - Carlos D. Villarreal
Municipal Court Judge
Page 3 of 4
6. Pro Tem Judges. In addition to the schedule as provided in section 1 above, the use of
Pro Tem Judges may be necessary due to the Judge' s absence from regularly scheduled
dockets. Payment for such usage shall be made from that sum budgeted for Pro Tem Judge
services.
In the event a Pro Tem Judge is used because of a conflict of interest on Judge's part or
because of the filing of an Affidavit of Prejudice, the item shall be placed on the Pro Tem
docket, however, Judge shall not be excused from fulfilling any other administrative or
calendared duties required of his office.
In the event that the Judge is not able to fulfill his Judicial and/or Administrative duties
due to suspension by the Washington State Commission on Judicial Conduct, such time
period shall be considered leave without pay and City may use Pro Tem Judge services
pending completion of the suspension. The City reserves the right to place Judge on
administrative leave, with or without pay, and use Pro Tem Judge services pending
completion of an investigation by the Commission.
7. City Employment Benefits. Judge shall be entitled to the following City of Pasco
Benefits:
a. Vacation leave accrued at the rate of seven point three eight (7.38) hours per bi-weekly,
at the accrual rate established for City Department Directors.
b. Sick leave accrued at the rate of three point seven (3.7) hours per bi-weekly pay period.
c. Vacation or sick leave taken during regularly scheduled dockets (and requiring the use
of Pro Tem Judge) will be deducted from Judge’s leave bank. Leave shall be scheduled
to the extent practicable around dockets.
d. Civil and bereavement leave may be taken per City policy.
e. Medical, dental, vision and accidental death and dismemberment insurance, as
available to City department directors.
f. Life insurance. The City shall provide life insurance in the amount as available to City
department directors.
g. The City shall provide Judge an annual professional development stipend of five
hundred dollars ($500.00).
8. Termination of Employment. The City may immediately terminate Judge's
employment for cause as set forth in RCW 3.50.095 and consistent with Article IV, Section
31 of the Washington State Constitution. For the purpose of this Agreement, the failure of
the Judge to perform the duties in Section 1 provided above, shall constitute misconduct
or malfeasance in office. Judge may terminate his employment by giving sixty (60) days
written notice of intent to terminate. If employment is terminated during a month, Judge
shall receive a pro rata amount of salary for that portion of the month before the effective
date of termination.
Page 163 of 329
Personal Services Agreement - Carlos D. Villarreal
Municipal Court Judge
Page 4 of 4
9. General Provisions.
a. For the purpose of this Agreement, time is of the essence with respect to the
performance of any of the provisions herein.
b. Dispute Resolution: In the event of a dispute regarding the breach, interpretation, or
enforcement of this Agreement, Judge and City Manager of the City of Pasco shall meet
in a good faith attempt to settle such dispute with or without the assistance of a
mediator. Any disputes remaining unresolved following such meeting shall be resolved
by binding arbitration, and the prevailing party shall be entitled to its reasonable
attorney’s fees and costs as additional judgement against the other.
c. Entire Agreement: This Agreement represents the entire Agreement between the
parties respecting the subject matter hereof. All prior negotiations, agreements,
representations, warranties or other matters of like or any nature shall be of no further
force or effect and are hereby superseded by this Agreement. Notwithstanding any
course of dealing to the contrary, this Agreement shall not be amended or modified in
any manner other than by a written instrument, signed by all parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON MUNICIPAL COURT JUDGE
Harold L. Stewart II, City Manager Carlos D. Villarreal
ATTEST: APPROVED AS TO FORM:
Debra C. Barham, City Clerk Kerr Ferguson Law, PLLC, City Attorney
Page 164 of 329
AGENDA REPORT
FOR: City Council November 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: - 4809 No. Ordinance Ordinance 4808 No. 2026 &
Administrative/Professional Wage and Management Salary Plans (5
minute staff presentation)
I. ATTACHMENT(S):
Ordinance - Wage Plan for Non-Represented, Non-Management Positions for
2026
Exhibit A - Wage Scale - Non-Management Positions
Ordinance - Wage Plan for Management Positions for 2026
Exhibit A - Wage Scale - Management Positions
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4808, concerning wages for certain
administrative/professional, non-management personnel for calendar year
2026.
and
MOTION: I move to adopt Ordinance No. 4809, concerning the salaries for
management positions for the calendar year 2026.
III. FISCAL IMPACT:
Financial impact of 2% Cost of Living Adjustment (COLA) is $533K annually.
IV. HISTORY AND FACTS BRIEF:
The City of Pasco (City) utilizes “comparable” cities when negotiating union
contracts for police and fire employees. To maintain competitiveness, lessen
wage compression, and maintain rough parity throughout the organization and
industry, similar comparable cities are used in evaluating the salary and total
compensation plans of other City work groups (public works/facilities,
Page 165 of 329
administrative/professional, and management positions).
Organized bargaining units (police, fire, and public works/facilities) negotiate
specific increases to salaries, benefits, and cost of living allowance (COLA) in
bargaining contracts every two to three years. Council approves these
administrative/ City's The negotiated. bargaining they as contracts are
professional and management employees do not operate under a collective
bargaining compensation are to adjustments instead, and agreement
accomplished through Council action in the form of an ordinance, typically
following the budget process at the end of the calendar year.
A COLA serves to maintain spending power in the face of inflation, while a
market adjustment is used to calibrate classifications that require movement up
or down the salary schedule for purposes of internal and external equity.
There are other aspects of compensation beyond salary, such as health
benefits, vacation accrual, flexible schedules, deferred compensation, etc. that
impact workforce retention and the recruitment of quality candidates.
Any employer, public or private, failing to consider market conditions or
inflationary impacts on salaries, over time, will see their competitiveness as an
employer erode, which in turn impacts their ability to recruit quality candidates
and retain quality staff. Further, such inaction can cause wage compression,
resulting in an imbalance between positions requiring similar skills and having
comparable responsibilities, and have a detrimental impact on morale and
productivity. All of this leads to an unstable workforce as people leave for
better conditions, which adversely impacts an employer's ability to provide
quality services.
In addition to the broader market and equity considerations described above,
several long-to due scale adjustments require classifications City wage
standing recruitment and retention challenges, increased operational demand,
and evolving service expectations as the City grows. Multiple positions within
Public Works, Community & Economic Development, Engineering, and
administrative support functions have experienced prolonged vacancies, some
remaining unfilled for more than two years, despite multiple recruitment cycles
and competitive outreach. For example, the Senior Traffic Engineer vacancy
has necessitated reliance on an external consulting engineer at significantly
higher cost, limited availability, and without the benefit of full organizational
integration. Similar pressures exist across other hard-to-fill positions that are
essential for maintaining service levels, delivering capital projects, supporting
development activity, and meeting statutory timelines.
To remain competitive with neighboring jurisdictions, particularly Richland and
Kennewick, which currently compensate several equivalent classifications at
higher market rates, staff are recommending selective reclassification and
wage band adjustments. These updates are designed to place the City of
Page 166 of 329
Pasco in a position to successfully attract and retain qualified staff, reduce
reliance on higher-cost consultants, and ensure operational continuity.
Additionally, staff are recommending a modernization of the City’s
Management Wage Scale. The current structure does not contain defined
minimums or midpoints, making it increasingly difficult to meet Washington
State transparency requirements for salary postings, ensure parity across
departments, and supervisors between or wage prevent compression
subordinate roles. Updating the Management Wage Scale will establish clearly
defined salary ranges, reinforce internal equity, and provide Council and
department for pay-setting future framework a with leadership consistent
decisions.
Importantly, placement within any management wage band would continue to
be made in consultation with Human Resources. This ensures that individual
salaries reflect both external market data and internal alignment, rather than
defaulting of to the top the band or creating unintentional compression
pressures.
V. DISCUSSION:
For the reasons outlined above it is recommended that when economic
conditions permit, COLA and market adjustments be made to assure the
competitiveness of the administrative/professional and management salary
scales.
Staff recommends approval of ordinances as presented.
Page 167 of 329
Ordinance Admin/Professional & Non-Mngt Wages 2026 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
CONCERNING WAGES FOR CERTAIN ADMINISTRATIVE/
PROFESSIONAL, NON-MANAGEMENT PERSONNEL FOR CALENDAR
YEAR 2026.
WHEREAS, after due consideration of the cost-of-living index and wage rates paid by
comparable cities, and the history of wage adjustments for the City’s bargaining units, the City
Manager has recommended a 2% cost of living adjustment in the administrative/professional, non-
management wage plan; and
WHEREAS, the City Council finds that the proposed cost of living adjustment is
appropriate in consideration of the Department of Labor’s Consumer Price Index and
comparability within the City and with other jurisdictions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The wage scale for those administrative and professional, non-management
positions is specified in Exhibit A attached hereto, which is incorporated by reference as if fully
set forth herein. The City Manager shall designate the appropriate salary in Exhibit A for each
employee covered by this Ordinance, considering the employee’s time in the position, the current
hourly wage, and the evaluation of the employee’s performance.
Section 2. The step increases set forth in Exhibit A are dependent upon a satisfactory
performance evaluation.
Section 3. The wage scale set forth in Exhibit A shall be effective January 4, 2026,
(1st full pay period of 2026) and remain in effect until this Ordinance is amended or superseded by
a subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 6. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Page 168 of 329
Ordinance Admin/Professional & Non-Mngt Wages 2026 - 2
Section 7. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ____ day of
December, 2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 169 of 329
ADMINISTRATIVE/PROFESSIONAL WAGE SCALE (Non-Represented) 2026
Effective 01.04.2026 - 2% COLA
Position Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Department Assistant I 20 22.26 22.94 23.65 24.38 25.13 25.91 26.71
Administrative Assistant I
Cemetery Customer Service Representative 26 25.06 25.84 26.63 27.46 28.31 29.18 30.08
Probation Services Clerk 27 25.56 26.35 27.16 28.01 28.88 29.76 30.68
Department Assistant II
Deputy Court Clerk 28 26.07 26.88 27.71 28.57 29.45 30.37 31.3
Park Ranger
Utility Account Specialist 31 27.67 28.52 29.41 30.31 31.25 32.22 33.21
Accounting Assistant
Engineering Technician I
Permit Coordinator
Lead Court Clerk
33 28.78 29.67 30.59 31.54 32.52 33.52 34.56
Administrative Assistant II
Human Resources Administrative Coordinator
Executive Administrative Coordinator 37 31.16 32.12 33.12 34.14 35.2 36.28 37.4
Lead Permit Coordinator 38 31.78 32.76 33.78 34.82 35.89 37.01 38.16
Court Services Specialist 39 32.42 33.42 34.46 35.52 36.62 37.75 38.91
Engineering Technician II
Pre-Treatment Technician
Code Enforcement Officer 40 33.07 34.09 35.14 36.23 37.35 38.51 39.7
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ADMINISTRATIVE/PROFESSIONAL WAGE SCALE (Non-Represented) 2026
Effective 01.04.2026 - 2% COLA
Position Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Court Probation Officer
Payroll Specialist
Deputy City Clerk
Recreation Specialist
Court Community Resource Coordinator
Communications & Outreach Coordinator 41 33.72 34.77 35.84 36.95 38.1 39.27 40.49
Human Resources Specialist
Lead Recreation Specialist
Executive Administrative Assistant 42 34.4 35.47 36.56 37.69 38.86 40.06 41.3
Procurement Specialist
Management Analyst I
Fire Logistics Coordinator 43 35.09 36.17 37.29 38.44 39.64 40.86 42.13
Lead Code Enforcement Officer
Planner I
Information Technology Specialist (PC, Network,
Database, GIS, & REV)45 36.51 37.64 38.8 40 41.24 42.51 43.83
Probation Supervisor 46 37.24 38.39 39.58 40.8 42.06 43.36 44.71
Safety and Training Coordinator
Development Services Technician I 47 37.98 39.16 40.37 41.62 42.9 44.23 45.59
Project Support Specialist
Staff Accountant
Management Analyst II 49 39.51 40.74 41.99 43.3 44.64 46.01 47.44
Environmental Compliance Coordinator
Block Grant Administrator 53 42.77 44.09 45.46 46.87 48.32 49.81 51.35
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ADMINISTRATIVE/PROFESSIONAL WAGE SCALE (Non-Represented) 2026
Effective 01.04.2026 - 2% COLA
Position Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Instrumentation Technician
Engineer I
Public Works Project Coordinator
Executive Assistant - City Manager
Public Works Financial Analyst
Human Resources Generalist
Digital Media Administrator
Development Services Technician II
Right-of-Way Inspector 54 43.63 44.98 46.37 47.81 49.28 50.81 52.38
Lead Communications & Engagement Strategist
56 45.39 46.8 48.25 49.74 51.28 52.86 54.49
CIP Inspector
Building Inspector
Senior Human Resources Generalist
Development Services Technician III
Engineering Tech III 58 47.23 48.68 50.19 51.74 53.35 54.99 56.69
Lead Accountant I
Information Technology Business Analyst
Planner II 59 48.16 49.66 51.19 52.77 54.41 56.09 57.82
Senior Inspector
Plans Examiner 60 49.13 50.65 52.21 53.84 55.5 57.21 58.99
CIP Project Manager
IT Project Manager
Engineer II
Information Technology Administrator (Database,
GIS, Network, System, and SCADA)61 50.11 51.66 53.26 54.91 56.61 58.35 60.16
Finance Training and Compliance Lead
Lead Accountant II
Human Resources Business Partner
Safety and Risk Program Administrator
Planner III 63 52.14 53.75 55.42 57.13 58.89 60.72 62.6
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ADMINISTRATIVE/PROFESSIONAL WAGE SCALE (Non-Represented) 2026
Effective 01.04.2026 - 2% COLA
Position Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Information Technology Lead (GIS, Operations,
Applications, Customer Service)
Senior Planner
Senior Plans Examiner
Development Services Lead
66 55.34 57.04 58.8 60.63 62.51 64.43 66.42
Senior Engineer
Senior Traffic Engineer 68 57.58 59.35 61.19 63.09 65.05 67.07 69.11
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Ordinance – Management Wages 2026
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
CONCERNING THE SALARIES FOR MANAGEMENT POSITIONS FOR THE
CALENDAR YEAR 2026.
WHEREAS, after due consideration of the cost-of-living index and wage rates paid by
comparable cities, and the history of wage adjustments for the City’s bargaining units, the City
Manager has recommended a 2% cost of living adjustment for the calendar year 2026, in the
management wage plan; and
WHEREAS, the City Council finds that the proposed cost of living adjustment is
appropriate in consideration of the Department of Labor’s Consumer Price Index and
comparability within the City and with other jurisdictions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The maximum monthly salaries for management positions shall be as set
forth in Exhibit A attached hereto, which is incorporated by reference as if fully set forth herein.
The schedule of maximum salaries set forth in Exhibit A shall be effective January 4, 2026, (1st
full pay period of 2026) and shall remain effective until this Ordinance is amended or superseded
by subsequent Ordinance. The actual salary to be received by an employee occupying a
management position shall be determined by the City Manager in an amount no greater than the
maximum for the position except as authorized herein.
Section 2. For payroll purposes only, the monthly salaries as set forth in Exhibit A
may be multiplied by twelve (12) and divided by two thousand eighty (2,080) (number of hours in
work year) to determine an hourly rate of pay and paychecks may be computed and paid on this
hourly basis; however, all positions listed on Exhibit A shall remain salaried positions.
Section 3. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 5. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Page 174 of 329
Ordinance – Management Wages 2026
Section 6. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 175 of 329
MANAGEMENT SALARY SCHEDULE Minimum Mid Maximum
Police Records Manager 119 108,630$ 134,640$ 162,180$
Parks Manager 119 108,630$ 134,640$ 162,180$
Recreation Services Manager 119 108,630$ 134,640$ 162,180$
Facilities Manager 119 108,630$ 134,640$ 162,180$
Municipal Court Administrator 119 108,630$ 134,640$ 162,180$
Utility Billing Manager 119 108,630$ 134,640$ 162,180$
City Clerk 119 108,630$ 134,640$ 162,180$
Inspection Services Manager 120 115,260$ 142,800$ 171,360$
Public Works Division Manager 120 115,260$ 142,800$ 171,360$
Public Works Division Manager 120 115,260$ 142,800$ 171,360$
Public Works Division Manager 120 115,260$ 142,800$ 171,360$
Public Works Division Manager 120 115,260$ 142,800$ 171,360$
Finance Manager 121 122,400$ 150,960$ 181,152$
Public Works Operations Manager 121 122,400$ 150,960$ 181,152$
Engineering Manager 121 122,400$ 150,960$ 181,152$
Environment Compliance Manager 121 122,400$ 150,960$ 181,152$
Development Services Manager 121 122,400$ 150,960$ 181,152$
Deputy Fire Chief 122 129,540$ 159,120$ 190,944$
Deputy Police Chief 122 129,540$ 159,120$ 190,944$
Deputy Public Works Director 122 129,540$ 159,120$ 190,944$
Deputy C&ED Director 122 129,540$ 159,120$ 190,944$
Human Resources Director 123 137,190$ 168,300$ 201,960$
Parks & Recreation Director 123 137,190$ 168,300$ 201,960$
IT Director 123 137,190$ 168,300$ 201,960$
Assistant City Manager 124 145,350$ 177,480$ 212,976$
Finance Director 124 145,350$ 177,480$ 212,976$
Community & Economic Development Director 125 154,020$ 186,660$ 223,992$
Fire Chief 125 154,020$ 186,660$ 223,992$
Police Chief 125 154,020$ 186,660$ 223,992$
Public Works Director 125 154,020$ 186,660$ 223,992$
Deputy City Manager Deputy 126 163,200$ 195,840$ 235,008$
City Manager Contract
Management Band 1
Management Band 2
Management Band 3
Director Band 3
Management Band 4
Director Band 1
Director Band 2
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AGENDA REPORT
FOR: City Council November 14, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Ordinance No. 4805 - Ambulance Utility Rate Study (3 minute
presentation)
I. ATTACHMENT(S):
Option A Ordinance
Option B Ordinance
Pasco Ambulance Utility Rate Study
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION A: I move to adopt Ordinance No. 4805, amending Pasco Municipal
Code Section 3.35.010 Ambulance Utility Fees effective January 1, 2026, at 80
percent and, future, authorize publication by summary only.
OR
MOTION B: I move to adopt Ordinance No. 4805, amending Pasco Municipal
Code Section 3.35.010 Ambulance Utility Fees effective January 1, 2026, at
100 percent and, future, authorize publication by summary only.
III. FISCAL IMPACT:
Varies based on scenarios. The rate study is to balance revenue and expenses
for City's ambulance services.
IV. HISTORY AND FACTS BRIEF:
Background:
The ambulance utility for the City of Pasco was created in 2004 and is based
on the authority outlined in RCW 35.21.766, which also places additional
constraints on the rate and costs. Limitations of the utility rate include, not
exceeding the total costs of the ambulance service and the inability of the rate
revenue to fund capital spending or major facility renovations. The Cost of
Page 177 of 329
Service study includes two elements – Demand and Availability. Demand costs
are those costs associated with the actual response to incidents. Availability
costs are those costs associated with the infrastructure and personnel that
need to be in place to have the ability to respond to incidents. The revenue
requirements to support Availability are the focus of the analysis shared
tonight. The revenue is collected by way of the monthly rate that is included
with other monthly service charges, like those for water or sewer service.
The 2025 Ambulance Utility Rate Study was conducted by FCS Group as has
been the case for the past several years. The study includes:
Data collection and financial model development based on 2025–2030
projections.
Allocation of costs between Fire and EMS functions using recent
incident data (2021–2024).
Forecasting of expenses, revenues, and billable units.
Evaluation of rate scenarios reflecting different levels of EMS cost
recovery.
Key Forecast Assumptions:
Inflation: 3.5% for general costs; 5% for labor/benefits
Customer growth: 1.11% annually
2025 EMS cost: $17.64 million
2026 EMS cost: $18.75 million (reflecting collective bargaining
adjustments)
The current rate of $18.61 per equivalent residential unit (ERU) was set in
2020. The current utility rate generates revenues that are used to cover costs
associated with the existing fire stations, apparatus, equipment and personnel.
Beyond reviewing the existing rate to assure rate requirements were being
met, the efforts were made in the evaluation to capture and analyze the
impacts of expected growth, user trends, and related costs, and consider those
in the development of rate policy moving forward. While the success of
previous adjustments to the utility rate, including implementation of ERUs,
securing Staffing for Adequate Fire and Emergency Response (SAFER) grant
and the GEMT program has served the Fund well. However, the addition of the
fire stations, equipment and staffing in recent years has increased funding
demands. Further, demands have increased not only due to community growth
but also due to change in user needs. Following the COVID-19 pandemic,
Pasco experienced a disproportionate rise in calls for service, primarily driven
by social factors—most notably a surge in behavioral-health crises and the
ongoing opioid epidemic. Staff is also anticipating significant reduction or
elimination of the GEMT program(avg $2.3M/year), which currently subsidized
for under payment of transport services for Medicaid patients. It is important for
Council to be aware that Medicare and Medicaid patients are reimbursed at
significantly lower levels than the set transport fee, requiring City to write-off
$2.4M in average per year. Additionally, there is about $400K written off
annually as bad debt. These factors along with with projected community
Page 178 of 329
growth and external factors such as inflation are considered.
The demand portion of the ambulance service has seen an increase in the total
number of incidents over the previous three years as has been described in
previous presentations of the 2021 Annual Performance Report as well as the
2021 Fire Department Master Plan. The Master Plan identified the needed
growth and made recommendations ensuring that appropriate funding was
identified to address the planned growth in all areas of the City.
V. DISCUSSION:
Recommendation:
As presented during Council Workshop on November 10th, staff recommends
RecoveryCost Overall 80% – 3 Scenario EMS rate balances which ,
affordability with fiscal sustainability. This approach maintains partial General
Fund support while significantly reducing its burden over time. It ensures stable
EMS funding to meet growing service demands and comply with statutory rate-
setting requirements.
Alternatives:
1. Select other alternative scenarios as presented by staff.
2. Decline all alternatives and direct staff to reduce staff to mitigate
increasing costs and declining revenues.
Next Steps:
Following Council discussion, staff will:
1. Adopt one of the ordinances presented.
2. Communicate rate impacts and study findings to the community for
transparency.
Page 179 of 329
Ordinance – Amending PMC 3.35.010 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 3.35.010 AMBULANCE
UTILITY FEES EFFECTIVE JANUARY 1, 2026, AT 80 PERCENT.
WHEREAS, a revenue requirements study to determine the monthly availability (utility)
rate was jointly conducted between contractor FCS Group and City Staff covering the years range
of 2026 through 2030; and
WHEREAS, the City Council of the City of Pasco hereby determines that the total costs
necessary to regulate, operate, and maintain the ambulance utility is accurately described in the
FCS Group cost-of-service study; and
WHEREAS, FCS has prepared and provided several cost-recovery scenarios in the cost-
of-service study to assist the City Council in evaluating rate options; and
WHEREAS, RCW 35.21.766 requires that the cities or towns that operated an ambulance
service before May 6, 2004, and commingled general fund dollars and ambulance service dollars,
may reasonably estimate that portion of general fund dollars that were, as of May 5, 2004, applied
toward the operation of the ambulance service, and at least seventy percent of such estimated
amount must then continue to be applied toward the total cost necessary to regulate, operate, and
maintain the ambulance utility.
WHEREAS, the amount required to be maintained as a subsidy from the general fund per
RCW 35.21.766 for the City of Pasco is $420,000 per year.
WHEREAS, notwithstanding the required continued contribution of $420,000 as required
by RCW 35.21.760, Scenario 3 of the cost-of-service study prepared by FCS, proposes to achieve
80% total cost recovery for EMS operations through utility rates and other revenues of the
remaining costs, maintaining a moderate level of General Fund support (other than the
aforementioned required $420,000) for community benefit and system sustainability; and
WHEREAS, the City Council has determined that the rate structure proposed in Scenario
3 of the cost-of-service study prepared by FCS, appropriately balances the City’s financial needs
with the goal of minimizing impacts on residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section PMC 3.35.010 entitled “Ambulance Utility” of the Pasco
Municipal Code is hereby amended and shall read as follows:
Page 180 of 329
Ordinance – Amending PMC 3.35.010 - 2
3.35.010 Ambulance Utility.
2023
2026
2024
2027
2025
2028
2029 2030 Reference
Monthly Utility
Rate per ERU
$16.66
$28.17
17.42
$29.57
18.61
$31.03
$32.55 $34.12 3.85.080
Ambulance Service
Business License
$150.00 $150.00 $150.00 $150.00 $150.00 3.85.080
[Ord. 4622 § 1, 2022; Ord. 4406 § 1, 2018; Ord. 4369, 2017; Ord. 4322, 2016; Ord. 4253, 2015;
Ord. 4139, 2014; Ord. 4053, 2012; Ord. 3913, 2009; Ord. 3800, 2006; Ord. 3718, 2005; Ord. 3708,
2004; Ord. 3677, 2004; Ord. 3645, 2003; Ord. 3610, 2003; Code 1970 § 3.07.010.]
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This ordinance shall take full force and effect January 1,
20026 after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 181 of 329
Ordinance – Amending PMC 3.35.010 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 3.35.010 AMBULANCE
UTILITY FEES EFFECTIVE JANUARY 1, 2026, AT 100 PERCENT
WHEREAS, a revenue requirements study to determine the monthly availability (utility)
rate was jointly conducted between contractor FCS Group and City Staff covering the years range
of 2026 through 2030; and
WHEREAS, the City Council of the City of Pasco hereby determines that the total costs
necessary to regulate, operate, and maintain the ambulance utility is accurately described in the
FCS Group cost-of-service study; and
WHEREAS, FCS has prepared and provided several cost-recovery scenarios in the cost-
of-service study to assist the City Council in evaluating rate options; and
WHEREAS, RCW 35.21.766 requires that the cities or towns that operated an ambulance
service before May 6, 2004, and commingled general fund dollars and ambulance service dollars,
may reasonably estimate that portion of general fund dollars that were, as of May 5, 2004, applied
toward the operation of the ambulance service, and at least seventy percent of such estimated
amount must then continue to be applied toward the total cost necessary to regulate, operate, and
maintain the ambulance utility.
WHEREAS, the amount required to be maintained as a subsidy from the general fund per
RCW 35.21.766 for the City of Pasco is $420,000 per year.
WHEREAS, notwithstanding the required continued contribution of $420,000 as required
by RCW 35.21.760, Scenario 4 proposes to achieve 100% total cost recovery for EMS operations
through utility rates and other revenues of the remaining costs, eliminating the need for General
Fund subsidy (other than the aforementioned required $420,000) and ensuring full financial
sustainability of the Ambulance Utility; and
WHEREAS, the City Council has concluded that the rate structure proposed in Scenario
4 of the cost-of-service study prepared by FCS most effectively supports the City’s financial and
operational needs.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section PMC 3.35.010 entitled “Ambulance Utility: of the Pasco
Municipal Code is hereby amended and shall read as follows:
Page 182 of 329
Ordinance – Amending PMC 3.35.010 - 2
3.35.010 Ambulance Utility.
2023
2026
2024
2027
2025
2028
2029 2030 Reference
Monthly Utility
Rate per ERU
$16.66
$38.11
17.42
$39.87
18.61
$41.69
$43.59 $45.55 3.85.080
Ambulance Service
Business License
$150.00 $150.00 $150.00 $150.00 $150.00 3.85.080
[Ord. 4622 § 1, 2022; Ord. 4406 § 1, 2018; Ord. 4369, 2017; Ord. 4322, 2016; Ord. 4253, 2015;
Ord. 4139, 2014; Ord. 4053, 2012; Ord. 3913, 2009; Ord. 3800, 2006; Ord. 3718, 2005; Ord. 3708,
2004; Ord. 3677, 2004; Ord. 3645, 2003; Ord. 3610, 2003; Code 1970 § 3.07.010.]
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This ordinance shall take full force and effect January 1,
2026 after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 183 of 329
Slide 1
Ambulance Utility Rate Study
City Council Presentation
Shivani Lal, Project Manager
Chase Bozett, Assistant Project Manager
November 10, 2025
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Slide 2
Introduction
●The City of Pasco established an Ambulance Utility in 2003.
●The Ambulance Utility
»serves to assist in recovering costs associated with providing the service
to our citizens
»Allows for a fire-based EMS system, which is recognized as one of the
most efficient and cost-effective models for emergency response.
●Costs are broken down into two categories:
»Availability (Costs associated with having EMS services available).
»Demand (Costs associated with EMS response).
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Slide 3
Reason for an Ambulance Utility Study
●Assess the actual cost of the ambulance service to ensure
appropriate funding and assessment.
»This assists in decreasing potential stress on the General Fund due to
fluctuation in the cost of the service.
●Legislatively required before the council votes to change the rate.
●Provides transparency to the community as to the cost of our EMS
service.
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Slide 4
●Study Approach
●Ambulance Utility Overview
●Background
●Technical Analysis – Existing
Service Level Forecast
●Scenario Alternatives
»Current Rate Recovery Metric
»Current Operation Budget Practice
»80% EMS Operating Cost Recovery
»100% EMS Operating Cost Recovery
●Rate Comparison
●Staff Recommendation & Next Steps
Agenda
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Slide 5
Study Approach
●Data Collection
»Financial data
»Billing data
»Incident data
●Develop Financial Forecast Model
»Evaluate baseline and scenario-based
costs
●Allocate costs between Fire and EMS
»Based on City actual incident data
●Forecast Ambulance Utility Rates
»Assign allowable costs among City
customer base
Billable Units and
Forecasted
Growth
Current
Budgeted Cost
Forecasted
Additional Costs
Multiple Years of
Incident Data
Evaluate Overall
Cost Forecast
Use Incident
Statistic to
Allocate Cost
Evaluate Off-setting
Non-rate Revenues
Legal Basis and
Purpose
Current Cost of
the Utility
Financial Impacts
of Alternative
Scenarios
Standard of Care
Expectations
Under
Alternatives
Historical Actual
Costs
Technical Analysis Documentation of Findings
1 3 4 52
Collect Data
Develop
Status Quo
Scenario
Evaluate
Alternative
Scenarios
Inform City
Council and
Public
Provide
Context
Adjusting
General Fund
Support Levels
Additional
Staffing Needs
Funding
Additional
Operating Costs
Rate Survey of
Similar
Jurisdictions
Identify Other
Funding
Alternatives
Forecast Rates
Over Multi-Year
Period
Establish Billable
Customer Base
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Slide 6
Ambulance Utility Overview
●RCW 35.31.766 allows for the formation of an
Ambulance Utility
»Provides general guidance on establishing rates
–Capital costs are excluded from the rate
–Rates cannot exceed the cost to operate the utility
●PMC 3.85.020 established the City’s utility
»Authorizes the setting of rates to provide service
Total Cost Basis
General Fund
Expenses
EMS Fund
Expenses
Fire Costs EMS Costs
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Slide 7
Background – Previous Study Comparison
●Previous study completed by FCS in 2019
Metric Previous Study
(2019 Data)
Current Study
(2024 Data)
5-Year
% Change
City Population 77,000 82,000 6.5%
Billable Units 26,600 30,750 15.6%
EMS Calls for Service 3,900 6,300 61.5%
Calls for Service per 1,000 Pop.50.6 72.4 43.1%
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Slide 8
Increase in EMS Calls
●Calls for EMS services have increased industry-wide since COVID-19 in 2020.
●Following the COVID-19 pandemic, Pasco experienced a disproportionate rise in calls for service, primarily driven by social factors—most notably a surge in behavioral-health crises and the ongoing opioid epidemic.
●Community Growth.
»An increase in population will naturally lead to a proportional rise in call volume as service demands grow alongside community expansion.
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Slide 9
Technical Analysis –
Existing Level of Service
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Slide 10
●Forecast Basis:
»2025 budget
»2026 budget
–Collective Bargaining Agreement budget increase
●Inflation Factors (base on long range planning efforts):
»General Cost 3.5%
»Labor and Benefits: 5.0%
»Customer Growth: 1.11%
●Definitions
»Billable units: standardized unit where one single family household bill = one billable unit
–Rates are scaled to non-residential customers based on various factor
»Rate recovery: percentage of rate charged compared to the calculated maximum rate
»Total EMS cost recovery: percentage of all EMS revenues compared to the full cost to provide EMS services
Assumptions and Key Definitions
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Slide 11
2025 Fire and EMS Operating Cost Allocation
●Allocate Total Cost Using the
Following Factors
»Fire specific costs
»EMS specific costs
»Dispatch Services*
»Labor, Benefits, General Costs*
*Incident allocation based on
2021-2024 City incident data Fire Costs
$7.63M
30.2%
EMS Costs
$17.64M
69.8%
Total Fire and EMS
Services Costs
$25.27M
Fire General Fund
Budget
$11.33M
EMS Fund
Budget
$13.94M
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Slide 12
EMS Operating Cost Forecast
●$1.1M increase in 2026 largely represents EMS portion of $1.277 budget amendment
●Average annual cost increase from 2026-2030: 4.7%
»Line-item expenses evaluated and forecasted individually
$17.64M $18.75M $19.63M $20.55M $21.52M $22.53M
$-
$5
$10
$15
$20
$25
2025 2026 2027 2028 2029 2030
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EMS Related Expenses
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Slide 13
EMS Operating Revenue Forecast
●Ongoing Revenue Sources
»Transport revenues
»Miscellaneous Revenue
●Non-Forecasted Revenue Sources (2025 only)
»Grants
»Ground Emergency Medical Transport (GEMT)
$10.24 $14.37 $15.20 $16.08 $16.99 $17.96
$-
$5
$10
$15
$20
$25
2025 2026 2027 2028 2029 2030
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Transport Grants GEMT Other Misc. Revenue Recoverable Through Rates
Remaining cost can be recovered through rates
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Slide 14
Residential Equivalent Billable Units
●2025 billable units provide by billing data
»Forecasted 1.11% growth rate
31,087 31,431 31,779 32,131 32,487 32,846
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
2025 2026 2027 2028 2029 2030
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Slide 15
Full Operating Cost Recovery - Monthly Bill
●Cost recoverable through rates spread over customer base
●2025 rate: $18.61 monthly per billable unit
»City is assessing ~68% of the maximum allowable rate recovery
»EMS fund (including other revenues) recovers ~81% of all EMS cost
–Remaining 19% recovered through General Fund support
$27.44
$38.11 $39.87 $41.69 $43.59 $45.55
$-
$10
$20
$30
$40
$50
2025 (Calculated)2026 2027 2028 2029 2030
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Slide 16
Operating Cost Recovery Scenario Options
●Scenario 1: Current Rate Recovery Metric
»68% cost recovery as forecasted in 2025
»General Fund supports remain 32% of the rate
●Scenario 2: Current Operating Budget Practice
»General Fund support costs budgeted within the General Fund
–These costs are greater than the fire portion of the overall allocation
»Set rates to recover remaining portion of EMS costs
●Scenario 3: Proposed 80% Operating EMS Recovery Rate
»EMS fund recovers 80% of all EMS related costs through rates and other revenues
●Scenario 4: 100% EMS Operating Cost Recovery
»No General Fund support for EMS services
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Slide 17
$25.85 $27.04 $28.28 $29.57 $30.90
$12.26 $12.83 $13.41 $14.02 $14.66
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2026 2027 2028 2029 2030
Monthly Rate General Fund Subsidy
Scenario 1: Current Rate Recovery
$4.62 $4.89 $5.17 $5.47 $5.78
$-
$1
$2
$3
$4
$5
$6
$7
2026 2027 2028 2029 2030
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Annual General Fund Subsidy
●Continues to recover 68% of the maximum allowable rate
»Large one-time increase due to removal of GEMT and Grants from the forecast
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Slide 18
Scenario 2: Current Operating Budget Practice
$27.78 $29.14 $30.56 $32.03 $33.55
$10.33 $10.72 $11.13 $11.56 $12.00
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2026 2027 2028 2029 2030
Monthly Rate General Fund Subsidy
$3.90 $4.09 $4.29 $4.51 $4.73
$-
$1
$2
$3
$4
$5
$6
$7
2026 2027 2028 2029 2030
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Annual General Fund Subsidy
●General Fund budget and forecast continues to fund operations
»Rates fund the EMS budgeted and forecasted portion of costs
Fire Costs
$8.07M
30.1%
EMS Costs
$18.75M
69.9%
Total Fire and EMS
Services Costs
$26.82M
General Fund
Budget
$11.97M
EMS Fund
Budget
$14.85M
2026 Allocation
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Slide 19
$28.17 $29.57 $31.03 $32.55 $34.12
$9.94 $10.30 $10.66 $11.04 $11.43
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2026 2027 2028 2029 2030
Monthly Rate General Fund Subsidy
Scenario 3: 80% Overall EMS Cost Recovery
$3.75 $3.93 $4.11 $4.30 $4.51
$-
$1
$2
$3
$4
$5
$6
$7
2026 2027 2028 2029 2030
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Annual General Fund Subsidy
●Achieves 80% total cost recovery for the EMS fund for each year of the
forecasting period
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Slide 20
Scenario 4: 100% EMS Operating Cost Recovery
$38.11 $39.87 $41.69 $43.59 $45.55
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2026 2027 2028 2029 2030
Monthly Rate General Fund Subsidy
$0.00 $0.00 $0.00 $0.00 $0.00 $-
$1
$2
$3
$4
$5
$6
$7
2026 2027 2028 2029 2030
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Annual General Fund Subsidy
●Fully funds the eligible ambulance utility costs
»No General Fund subsidy for EMS related costs
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Slide 21
2025 Monthly Rate Comparison
$10.00
$12.58
$17.65
$18.61
$19.00
$19.69
Walla Walla
Richland
Moses Lake
Pasco
Sunnyside
Kennewick
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Slide 22
Summary
●Cost Recovery Level Options
»All scenarios address additional 2026 costs from CBA and assume no
grants or GEMT revenue
»2027-2030 rates address inflationary pressure
»Staff recommendation: Scenario 3
Scenario 2026 Rate Rate Recovery Total EMS Cost
Recovery
Scenario 1: Current Rate Recovery $25.85 68%75%
Scenario 2: Current Operating Budget Practice $27.78 73%79%
Scenario 3: 80% Overall EMS Recovery $28.17 74%80%
Scenario 4: Full EMS Cost Recovery $38.11 100%100%
Current Rate: $18.61
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Slide 23
Next Steps
●Following Council discussion, staff will:
»Incorporate Council feedback on the preferred rate recovery scenario.
»Prepare the necessary ordinance and supporting materials for formal
Council approval.
»Communicate rate impacts and study findings to the community for
transparency.
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Slide 24
Thank you!
Questions?
www.fcsgroup.com
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AGENDA REPORT
FOR: City Council November 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Jesse Rice, Director
Parks & Recreation
SUBJECT: Resolution No. 4686 - Pasco Public Facilities District (PPFD) Aquatics
Facility - Management and Operations Interlocal Agreement (20 minute
staff presentation)
I. ATTACHMENT(S):
Resolution
Proposed Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: City the 4686, No. authorizing approve to move I Resolution
Manager to execute a new Interlocal Agreement between the Pasco Public
Facilities financial and administrative for Pasco City the and District Of
services, and for management and operations of the new Aquatic Facility.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background:
The Pasco Public Facilities District (PPFD) was established by the City in 2002
under RCW 35.57 to develop and operate regional public facilities. Following
voter approval in April 2022 of a 0.2% sales tax increase, the PPFD is now
constructing a new Aquatics Facility with completion expected mid year 2026.
The PPFD has requested that the City provide ongoing management and
operational support for the aquatic facility. Based on this request Council
directed staff to move forward with creation of an updated interlocal agreement
(ILA) for Council consideration.
City staff worked with both PPFD and City contracted legal services to develop
Page 208 of 329
a comprehensive (ILA) which will includes language to ensure that both
organizations have a clear understanding of the agreement and are protected
from financial and risk liabilities as best possible.
Staff provided Council progress updates during the development of the ILA to
allow input and review before presenting a proposed final ILA for consideration
and adoption. Key areas reviewed included:
Limit on Liability.
City Management and Operational and Administrative Services for the
Aquatics Facility.
Budget.
Compensation Payable by the District for Services Provided by the City.
Annual Adjustments to Payments by the District for City Services to
Reflect Actual Incurred Costs.
Joint Development of an Aquatics Facility and Equipment Maintenance
Policy.
Joint Development of an Aquatics Facility Capital Improvement Plan and
Repair and Replacement Reserve Policy
Provisions for Insurance and Indemnification.
Initial Term, Renewal, and Termination Provisions of the Agreement.
V. DISCUSSION:
Discussion:
Based on Council feedback, input from PPFD board members, and final review
by proposed the presenting are staff final legal City and staff services,
interlocal agreement between the City of Pasco and the Pasco Public Facilities
District for Administrative, Financial, Legal Services, and Operations of the
Aquatic Center.
This agreement includes the previously discussed key areas plus specific
sections on staffing, direct costs, indirect costs, billing, budgeting, true-up,
reporting, both support and represent that other key several and areas
organizations.
The initial term of the agreement is for three years starting January 1, 2026,
and ending December 31, 2028 and automatically renews annually for 1 year
terms. Either organization can terminate the agreement by providing 12 month
notice prior to end of the current term. City and PFD have opportunity to revise
the agreement in future as experience in operating the facility informs further
terms and conditions.
Request:
Staff are recommending approval of the attached Resolution authorizing the
Page 209 of 329
City Manager to sign the interlocal agreement once reviewed and signed by the
PPFD Board.
Alternatives:
1. Ask for updates or changes to the proposed interlocal agreement.
2. Reject PPFD Board request for City to operate and manage aquatic
facility.
Constraints:
Due to the compressed timeline for planned opening day any additional delays
into 2026 will impact the planned lifeguard recruitment, onboarding, training,
testing, and certification sessions potentially impacting the number of staff
needed to open the facility.
Impacts:
If delayed due to updates or changes the ability to recruit, train, and
certify lifeguards to open the facility could be impacted and delay the
opening of the facility.
If rejected, PPFD Board will need to immediately prioritize selection of
another management option which could impact and delay the opening
of the facility. Additionally having two different public aquatics facilities
and programs will increase overall taxpayer expense, lead to duplication
of programming, potential confusion to community, and competition for
lifeguard staff.
Next Steps:
Once interlocal agreement is completed City staff will start planned lifeguard
recruitment cycles, work jointly with PPFD on creating plans and policies
included in the interlocal agreement, and complete safety, operation, and
management plans to be ready for aquatic center opening.
Page 210 of 329
Resolution – 2026-2029 PPFD ILA - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW INTERLOCAL
AGREEMENT BETWEEN THE PASCO PUBLIC FACILITIES DISTRICT AND
THE CITY OF PASCO FOR ADMINISTRATIVE AND FINANCIAL
SERVICES, AND FOR MANAGEMENT AND OPERATIONS OF THE NEW
AQUATIC FACILITY.
WHEREAS, RCW 39.34, Interlocal Cooperation Act, authorizes political subdivisions to
jointly exercise their powers, privileges, or authorities with other political subdivisions of this State
through the execution of an interlocal cooperative or interagency agreement; and
WHEREAS, the Pasco Public Facilities District (PPFD) was duly formed pursuant to
Chapter 35.57 of the Revised Code of Washington on July 15, 2002, by the adoption of City of
Pasco (City) Ordinance No. 3558, and granted all powers provided by law pursuant to RCW
35.57.010; and
WHEREAS, on February 19, 2013, the PPFD and the City entered into an Interlocal
Agreement for Administrative Services; and
WHEREAS, on April 26, 2022, the PPFD Ballot Proposition No. 1, imposing two-tenths
of one percent (2/10 of 1%) sales and use tax for the purpose of providing funds for the costs
associated with the design, construction, and operation of an indoor/outdoor aquatic center
including a competition pool, was submitted to the voters of the District through the Franklin
County Auditor’s Office, and the same did pass by a majority vote of those voting within the
District; and
WHEREAS, the PPFD Resolution No. 2022-03 provided for the implementation of Voter
Authorized Tax. The Board of Directors of the PPFD shall implement the voter authorized 2/10 of
1% sales and use tax consistent with RCW 82.14.048 for the purpose of providing funds for the
costs associated with the design, construction, and operation of an indoor/outdoor aquatic center
including a competition pool; and
WHEREAS, with the approval of the Ballot Proposition No. 1 and the receipt of the voter
authorized 2/10 of 1% sales and use tax, there was a need to end the current Interlocal Agreement
with the City for administrative services and implement a new Interlocal Agreement with the City
for the purpose of assisting the PPFD with the design and construction of an indoor/outdoor aquatic
center as well as continue with the administrative services including City Clerk, City Attorney,
Finance, Senior Support Staff, and other City officials, employees or agents as necessary in
exchange for payment of services for the PPFD. This was passed by the City Council of the City
of Pasco, Washington via Resolution No. 4338 on April 17, 2023; and
Page 211 of 329
Resolution – 2026-2029 PPFD ILA - 2
WHEREAS, the current ILA will expire on December 31, 2025, and the PPFD Board
desires that the City of Pasco to enter into a new ILA where in the City will continue providing
administrative and financial services with optional legal services for the PPFD, as well as provide
the operational and maintenance service of the new Pasco Aquatic Facility.
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into the new
Interlocal Agreement to update and formalize relationships with the Pasco Public Facilities
District.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Interlocal Agreement between the Pasco Public Facilities District and the City of Pasco; a copy of
which is attached hereto and incorporated herein by reference as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to sign and make minor substantive changes as necessary to
execute said Agreement on behalf of the City of Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on the___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC William Tonkin, Principal
City Clerk Foster Garvey PC
Page 212 of 329
2026 ILA – City of Pasco/District
Administrative, Financial, Legal Services, and Operations of Aquatics Center- 1
FG: 104507591.2
INTERLOCAL AGREEMENT
between
THE CITY OF PASCO, WASHINGTON
and
THE PASCO PUBLIC FACILITIES DISTRICT
for
ADMINISTRATIVE, FINANCIAL, LEGAL SERVICES, AND OPERATIONS OF
AQUATICS CENTER
THIS AGREEMENT, is made and entered into this ____ day of ______________,
2026, by and between the City of Pasco, Washington, a municipal corporation of the state of
Washington (the "City"), and the Pasco Public Facilities District, a municipal corporation of the
state of Washington (the "District," and, together with the City, the “Parties”), and the Parties
agree to the following terms:
WHEREAS, the District was created pursuant to Chapter 35.57 of the Revised Code of
Washington for the purposes of acquiring, constructing, operating and financing one or more
regional centers through cooperative and joint ventures with one or more qualifying public
facilities district; and
WHEREAS, due to legislative changes in 2019 to RCW 35.57.020, the District became
eligible to acquire, construct, own, remodel, maintain, equip, reequip, repair, finance, and
operate one or more recreational facilities other than a ski area upon obtaining voter approval
pursuant to RCW 82.14.048(4)(a).
WHEREAS, in April of 2022, voters approved a 2/10th of one percent sales tax increase
to acquire, construct, own, remodel, maintain, equip, reequip, repair, finance, and operate an
aquatics facility (the “Aquatics Center”) pursuant to RCW 82.14.048(4)(a).
WHEREAS, the District possesses, by law, all of the usual powers of a corporation for
public purposes, as well as all other powers that may now or hereafter be specifically conferred
by statute, including but not limited to the authority to hire employees, staff, and services, as well
as to enter into contracts and agreements; and
WHEREAS, the District desires to contract with the City for the purpose of securing
those services necessary for fulfillment of the District's functions.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
Parties agree as follows:
ARTICLE I
PURPOSE
Page 213 of 329
2026 ILA – City of Pasco/District
Administrative, Financial, Legal Services, and Operations of Aquatics Center- 2
FG: 104507591.2
The purpose of this Interlocal Agreement is to create a cooperative basis upon which the
District may utilize the personnel and obtain the services of the City needed to fulfill the
District’s statutory functions and to provide the basis of compensation to the City for such
services for the management and operation of the District’s the voter-approved Aquatics Center.
ARTICLE II
SERVICES PROVIDED BY THE CITY
Section 2.1. General. The management and operational and administrative services
required by the District under this Agreement for the Aquatics Center will be provided by City
employees in the Parks, Recreation and Facilities Division of the City’s Administrative and
Community Services Department. The City Manager, or their Designee, shall serve as the
primary liaison between the City and the District. Other City officials, employees, or agents
providing specific or specialized services as may be necessary.
Section 2.2. Administrative, Financial and Legal Services. The City shall provide, at the
request of the District, the following services:
(a) City Clerk. The City Clerk shall serve as the ex officio secretary of the Board of
Directors (the “Board”) of the District for purpose of receipt of claims, providing notices of
public meetings of the Board required by the Washington Open Public Meetings Act (RCW
42.30), repository of official records of the District, keeping and maintaining minutes of Board
meetings (including recorded records), and providing for the public inspection and copying of
such records in accordance with the policies and Municipal Code of the City and the applicable
requirements of the Washington Public Records Act (RCW 42.56). The City Clerk or their
designee also shall provide other support services to the District, including providing meeting
space for Board meetings, agenda coordination, advertisement, general correspondence with
Board members, and public records management, maintenance and storage.
(b) City Attorney. The City Attorney may serve as the attorney for the District, but the
District also may contract with outside counsel for legal services to ensure that the District will
have continued legal representation in the event of the unavailability of the City Attorney or the
need for specialized legal services.
(c) Senior City Staff Support. The City Manager, and their designee(s) shall provide
support services to the District in the following general areas:
i. General coordination between members of the District Board and
staff with the City Council and City staff,
ii. Staff liaison support to the District Executive Director,
iii. Staff support for all City-led efforts outlined herein,
iv. Coordination of real estate transactions,
v. Coordination of applicable Interlocal Agreements, and
vi. Development of policy
Page 214 of 329
2026 ILA – City of Pasco/District
Administrative, Financial, Legal Services, and Operations of Aquatics Center- 3
FG: 104507591.2
(d) City Finance Director. The City Finance Director, or their Designee, shall serve as
the financial officer for the District, whose duties will include preparing quarterly and annual
financial reports, including claims, revenue and expense reports, and performing all accounts
payable and receivable functions.
Section 2.3. Aquatics Center Operational Services. The City will be responsible for
overall management and operation of the Aquatics Center, while the Board will provide general
oversight and ensure the alignment of the Aquatics Center's operations with the voter-approved
goals and funding of the Aquatics Center.
(a) General Operations. The City will provide regular reporting to the District to ensure
effective management and operation of the Aquatics Center. Reports will be made available on a
monthly, quarterly, and annual basis, as appropriate, including:
i Financial Reports: Detailed expense reporting, revenue reports, Profit and
Loss (P&L) statements, and budget vs. actual comparisons.
ii. Attendance and Usage Metrics: Daily attendance, capacity utilization,
membership enrollment, program participation, and special events
attendance.
iii. Customer Feedback and Satisfaction: Customer satisfaction surveys and
complaints log.
iv. Maintenance and Facility Management Reports: Maintenance logs,
equipment replacement schedules, facility condition assessments, work
order completion rates, and energy efficiency reporting.
v. Safety and Risk Management Reports: Incident and accident reports,
emergency drills, and compliance reports.
vi. Programming Success Metrics: Program effectiveness, new program
development, and revenue vs. cost analysis for programs.
vii. Staffing Reports: Staffing levels, training and certifications, and staff
performance evaluations.
viii. Marketing and Outreach Reports: Effectiveness of marketing campaigns
and community engagement.
ix. Concession and Retail Reports: Concession stand revenue, cost of goods
sold (COGS), and retail sales reports.
x. Sustainability and Environmental Impact Reports: Water and energy
usage reports, and waste reduction metrics.
xi. Sponsorship and Community Benefit Reporting: Sponsorship success and
community impact reporting.
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xii. Benchmarking and Competitive Analysis: Comparative analysis of
performance metrics against regional and national aquatics centers.
(b) Facilities Maintenance Policy. In order to assist and provide clear direction to the
City in its provision of maintenance services with respect to the property and facilities
comprising the Aquatics Center, the City and the District shall jointly develop and agree to a
specific facilities and equipment maintenance policy (“maintenance policy”) for the Aquatics
Center. The maintenance policy shall include specific maintenance, repair and safety procedures
and standards for the facilities and equipment comprising the Aquatics Center. Those procedures
and standards shall be comparable to procedures and standards that are customary for other
aquatics centers of similar size and character to the District’s Aquatics Center.
ARTICLE III
COMPENSATION FOR CITY SERVICES
Section 3.1. Annual Operating Budgets. On or before [December 1] of each year, the City
and the District shall develop and adopt an annual operating budget for the Aquatics Center for
the succeeding calendar year, with the initial operating budget for the partial calendar year of
2026 to be developed and adopted by [May 1] of 2026. The budget shall be based on the types
and extent of aquatics programs and activities to be offered at the Aquatics Center and the
estimated costs and expenses of the City’s services needed to carry out those programs and
activities. Each budget shall include a general list of the various services to be provided by the
City. The specific levels of programming (e.g., hours of operation, adult versus free swim
schedule, classes, swim meets, etc.) shall be determined at least on an annual basis by a
collaborative process between the District and the City and formalized in the budget adopted
pursuant to this Agreement.
Section 3.2. City Compensation Based on Cost of Service. The District shall compensate
the City on a cost-of-service basis for “direct billable costs” of services provided and expenses
incurred by the City that are solely attributable to the operation of the Aquatics Center. These
“district billable costs” are listed and described below. The District also shall compensate the
City on a cost-of-service basis for a proportionate share of “indirect billable costs” of services
provided and expenses incurred by the City that benefit both the Aquatics Center and the City’s
departments and operations unrelated to the Aquatics Center. These “indirect billable costs” also
are listed and described below. The District will provide for this compensation to the City from
the District’s sales and use tax revenue and Aquatics Center operating revenue.
Section 3.3. Direct Billable Costs. Direct billable costs shall be those expenses incurred
by the City that are solely attributable to the operation of the Aquatics Center. The following
expenses shall be treated as direct billable costs and will be directly billed to the District for the
operation of the Aquatics Center:
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All Staffing: Lifeguards, instructors, facility manager, supervisors, customer
service staff, and cashier staff, technical, grounds and maintenance, human resources,
recreation, finance, and communications, or other required city staff.
Aquatics Center Operating Schedule: Costs related to maintaining the Aquatics
Center’s annual, seasonal, and daily operating hours.
Aquatics Center Programming: Swim lessons, fitness programs, lap swim, open
swim, private bookings, and special events.
Technology: Software, network infrastructure, computers, printers, point-of-sale
systems, access control, security cameras, fire and security monitoring.
Marketing and Advertising: Website maintenance, social media management,
print ads, radio/TV spots, promotions, branding, and community outreach.
Sponsorship and Promotions: Development and management of sponsorship deals
and promotional events.
Operational Plans, Policies, and Rules: Creation, maintenance, and enforcement
of facility operational policies.
Concessions Management: Managing and operating concession stands within the
facility.
Maintenance and Repair: Routine and emergency repairs for facility equipment
and infrastructure.
Janitorial and Cleaning Services: Costs related to cleaning services to maintain
the facility.
Landscape Services: Exterior maintenance, including landscaping, gardening, and
outdoor facility upkeep.
Chemicals and Supplies: Pool chemicals, cleaning supplies, and other operational
materials.
Operating Permits and Inspections: Costs for obtaining required permits and
passing routine inspections.
Utilities: Electricity, water, heating, cooling, and other necessary utilities.
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Equipment: Costs for the purchase and maintenance of necessary equipment for
operations.
Insurance: Coverage for the facility and its operations.
Safety and Risk Management Costs: Regular safety audits, inspections, first aid
supplies, AEDs, safety drills, and incident response training for staff.
Facility-Specific Licensing Fees: Licenses required for specific activities (e.g.,
swim competitions), and fees for regulatory compliance.
Guest Services & Amenities: Locker room supplies (towels, toiletries) and
additional guest services such as towel and locker rentals.
Water Quality Management: Water testing, filtration systems, and water
treatment.
Aquatics Facility Furnishings & Fixtures: Poolside furniture, lane dividers, safety
ropes, signage, and other specialty items for programming.
Professional Services: Contracted services such as professional divers for
inspections or legal services related to operations.
Capital Reserve Fund Contributions: Funds set aside for future capital
improvements or significant repairs.
Risk and Liability Insurance for Events: Additional insurance coverage for special
events or competitions.
Security and Access Control: Installation and maintenance of security systems
such as remote surveillance or access control.
Sustainability Initiatives: Costs for energy-saving measures such as solar panels
or water conservation systems.
On a monthly basis the City shall charge to the District and the District shall pay to the City for
direct billable costs for the provisions of the foregoing services.
City Attorney services (if utilized by the District) rendered for the District shall be
charged in addition to the above monthly charge and billed separately.
Section 3.4. Indirect Billable Costs. Indirect billable costs shall be those expenses
incurred by the City for the operation of the Aquatics Center that are shared proportionately
between the Aquatic Aquatics Center and other City operations. The following expenses shall be
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FG: 104507591.2
treated as indirect billable costs to be proportionately shared between the District and the City for
services or operational costs incurred for both the Aquatics Center and other City operations:
General Overhead Allocation: Share of city-wide administrative costs such as
City Manager’s oversight, legal counsel, HR management, and public records compliance
not otherwise related to services provided Article II of this agreement.
IT Services Fee: Costs for centralized IT infrastructure, maintenance, software
licenses, cybersecurity, and technical support.
Fleet Management Fees: Shared costs for vehicle maintenance, fuel, and repairs
for vehicles used by the Aquatics Center.
Purchasing and Procurement Services: Costs for acquiring goods and services for
the Aquatics Center, and contract management.
Risk Management and Liability Claims Administration: Shared costs for workers'
compensation, liability insurance, and risk mitigation.
Finance Department Services: Costs for centralized accounting, payroll
processing, budgeting, and audit compliance.
Permit and Licensing Fees: Internal fees for special permits and licenses related to
the facility's operation and events.
Communications and Public Relations Fees: Costs for public relations and
communications efforts related to facility promotion and media relations not covered by
direct billable costs.
Emergency Preparedness and Disaster Recovery: Shared costs for city-wide
emergency management services, including disaster recovery planning.
Strategic Planning and Economic Development: Proportionate share of planning
and economic development costs that benefit the Aquatics Center.
Records Management: Costs for document storage, archiving, and responding to
public records requests related to facility operations.
On a monthly basis the City shall charge to the District and the District shall pay to the City for
indirect billable costs for the provisions of the foregoing services.
Section 3.5. Semi-Annual True-Up of Operating Expenses. The City and the District
recognize that the actual costs incurred by the City to operate and manage the Aquatics Center
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may be more than or less than the costs anticipated in the annual operating budget of the
Aquatics Center jointly developed by City and the District. In July and January of each year,
adjustments shall be made to the amount of compensation payable by the District to the City for
management, operation and maintenance services provided by the City in the previous six
months. These adjustments shall reconcile or “true-up” compensation with actual incurred costs
of the City for those services in that prior year. If the amount paid by the District to the City
varies from the amount found to have been due for the prior calendar year, the District will adjust
its payments to the City in the current calendar year by adding or crediting the overpayment or
underpayment amount to remaining District payments for the current calendar year, by
disbursing or billing the overpaid or underpaid amount as a lump sum or invoice, or by some
other payment adjustment method agreed to by the City and the District. A reconciliation process
involving City Staff and the Budget and Finance Committee of the District will be utilized to
review all actual costs are accounted for and allocated appropriately.
Section 3.6. Joint Development of an Aquatics Center Capital Improvement Plan. The
City and the District acknowledge that future additions and improvements to the Aquatics Center
may change (increase or decrease) the character and amounts of operating and maintenance
expenses required to operate and maintain the Aquatics Center. Therefore, the City and the
District shall jointly develop and agree to a capital improvement plan (“CIP”) for the Aquatics
Center. The CIP shall include:
•A listing of potential future capital additions and improvements to the Aquatics
Center that would enhance the District’s ability to carry out aquatics programs
and activities for the community;
•Anticipated sources of District funding for those capital improvements, including
proceeds of additional District parity bonds to the extent permitted to be issued
under District Resolution No. 2024-09; District sales tax revenue and operating
revenue; and grants, gifts and other available District sources; and
•Projections of the additional management and operational and administrative
expenses reasonably expected to be associated with the new additions and
improvements to the Aquatics Center that will be incurred by the City, together
with the sources of District funding reasonably expected to be available to meet
those additional expenses.
Section 3.7. Joint Development of Aquatics Center Renewal and Replacement Reserve
Policy. The City and the District also acknowledge that the establishment and maintenance of
healthy renewal and replacement reserves for the property and facilities comprising the Aquatics
Center will assist both Parties in managing future operating and maintenance expenses required
to operate and maintain the Aquatics Center. Therefore, the City and the District also shall
jointly develop and agree to a renewal and replacement (“R&R”) reserve policy for the Aquatics
Center. The R&R reserve policy shall include, among other things:
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•An inventory of the various types of existing facilities and equipment required for
the operation of the Aquatics Center and schedules of the respective estimated
useful lives of those facilities and items of equipment; and
•A financial plan under which the District will accumulate District sales tax
revenue and operating revenue that is available after the District’s required debt
service payments and required payments to the City under the Agreement to
establish and maintain an R&R reserve in amounts sufficient to provide for the
repair and/or replacement of those facilities and items of equipment at the end of
their respective useful lives.
ARTICLE IV
INTERLOCAL COOPERATION ACT PROVISIONS
The District shall be solely responsible for all costs, materials, supplies and services
necessary for its performance under the terms of this Agreement. All property and materials
secured by the District in the performance of this Agreement shall remain the sole property of the
District. All funding incident to the fulfillment of this Interlocal Agreement, shall be borne by
the party necessary for the fulfillment of their responsibilities under the terms of this Agreement.
No special budgets or funds are anticipated, nor shall be created incident to this Interlocal
Agreement. It is not the intention that a separate legal entity be established to conduct the
cooperative undertakings, nor is the acquisition, holding, or disposition of any real or personal
property anticipated under the specific terms of this Agreement. The District shall adopt and
follow City policies and procedures when deemed efficient and in compliance with applicable
regulations. The City Manager shall be designated as the Administrator of this Interlocal
Agreement.
ARTICLE V
INITIAL TERM, RENEWAL AND TERMINATION OF AGREEMENT
The initial term of this Agreement shall commence on January 1, 2026 and shall continue
until December 31, 2028. The term of this Agreement shall be automatically renewed for one-
year periods thereafter unless either the City or the District provides, at least twelve (12) months
prior to the end of that current term of this Agreement, written notice to the other Party of its
intention not to renew the Agreement at the end of its current original or renewal term.
ARTICLE VI
INSURANCE AND LIABILITY
Section 6.1. Provisions for Insurance. The District and the City each shall obtain and
maintain insurance, or risk pool self-insurance insurance, for their respective acts and omissions
under this Agreement, and as otherwise customarily provided in connection with the
governmental ownership and operation of aquatic facilities comparable to the District’s Aquatics
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FG: 104507591.2
Center. Among other types of insurance coverages that may be appropriate for governmentally-
owned aquatics centers comparable in size and character to the District’s Aquatics Center, the
following insurance coverages shall be obtained and maintained:
•The District shall insure, at replacement cost value, the buildings, facilities and
equipment comprising the Aquatics Center under appropriate policies of “all-risk”
casualty insurance;
•The District and the City each shall maintain General Liability insurance, or risk
pool self-insurance, for Bodily Injury, Property Damage Liability, Public Officials
Errors and Omissions and Automobile Liability in specified minimum amounts
customarily provided in connection with the ownership and operation of aquatic
facilities comparable to the District’s Aquatics Center.
•The City shall maintain Workers Compensation insurance as required by state
statute and federal law if applicable.
Section 6.2. Indemnification Provisions. The District and the City shall defend,
indemnify and hold the other Party, its officers, officials, employees and volunteers harmless
from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of
or resulting from the acts, errors or omissions of the indemnifying Party in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the indemnified
Party. These indemnification provisions shall be reviewed and revised as necessary by counsel
for the District and the City to ensure compliance with applicable provisions of state law, as well
as by the Washington Cities Insurance Authority to the extent the City obtains and maintains risk
pool self-insurance from that Authority for the purposes of the Agreement.
ARTICLE VII
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the Parties. No
other understandings, verbal or otherwise, in regard to the subject matter of this Agreement, shall
be deemed to exist. Any modifications to this Agreement shall be in writing and signed by both
Parties to be effective.
ARTICLE VIII
APPLICABLE LAW
This Agreement is governed, construed and enforced in accordance with the substantive
laws of the State of Washington. Should any dispute arise concerning the enforcement, breach,
or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, and
the prevailing party shall be entitled to its reasonable attorney fees and costs as additional
judgment.
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FG: 104507591.2
ARTICLE IX
AUTHORITY FOR EXECUTION
Each of the Parties warrants and represents that its representatives, whose signatures are
below, possess all required authority to sign this Agreement and such powers have not, as of the
date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the Parties have executed this Agreement by the duly
authorized officers on the day and year first written above.
PASCO PUBLIC FACILITIES DISTRICT CITY OF PASCO
By: _______________________________ By: ______________________________
Mark Morissette, Chair Harold L. Stewart, II, City Manager
Attested to by:
____________________________
Debby Barham, CMC, City Clerk
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AGENDA REPORT
FOR: City Council November 18, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 12/1/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Resolution No. 4689 - Professional Services Agreement with InfoSend
Inc for Utility Bill Printing & Mailing Services (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Exhibit A - Professional Services Agreement (PSA)
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: City the authorizing 4689, No. move approve to I Resolution
Manager to execute the Professional Services Agreement with Infosend Inc. for
Utility Bill Printing & Mailing Services.
III. FISCAL IMPACT:
Proposed Professional Services Agreement (PSA)
Funding: General Fund - Finance/Utility Billing Department
Expected savings of $66K in 2026, budget is sufficient to support contract
IV. HISTORY AND FACTS BRIEF:
Background:
The City has utilized the same contractor for printing and mailing utility bills
since 2000. During this 25-year period, the City’s population has grown by
approximately 155%, greatly increasing the volume of utility billing and raising
expectations the delivery. service modern As accurate, timely, for and
the community has expanded, the operational demands have surpassed
current contractor’s capacity, and they are no longer able to meet the City’s
service expectations or support needed modernization.
In alignment with the City’s focus on efficiency and improved integration, the
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transition to a new utility billing software in 2023 created opportunities for better
workflow alignment and technological compatibility. Changing contractors will
not only provide immediate operational efficiencies and reduce costs, but also
position the City for long-term success by supporting scalable, future-ready
processes.
The City issued a Request for Proposals for Utility Bill Printing and Mailing
Services to improve reliability, enhance data security, and support timely
delivery of monthly utility statements and delinquent notices. Five qualified
vendors submitted proposals. A selection committee reviewed each submittal
using established criteria that included experience, technical qualifications,
implementation approach, security protocols, and cost.
After completing the evaluation and scoring process, the committee identified
InfoSend, Inc. as the vendor that best meets the City’s current and long-term
operational needs. InfoSend’s proposal offers multiple production facilities for
redundancy, demonstrated experience working with Tyler Technologies’ New
World system, and a strong track record serving municipal agencies with
similar requirements. The proposed agreement will support consistent service
delivery, improve billing operations, and ensure reliable communication with
utility customers.
Impact (other than fiscal):
The cost of the InfoSend agreement will be funded through the Utility Billing
operating budget. Pricing is based on a per-statement rate that includes
printing, materials, and postage. The proposed contract is comparable to
current expenditures with expected reduction in costs of about $66K, annually.
Any increases in postage or material costs over time will be managed within
the adopted budget.
This agreement supports the City Council’s goal of financial sustainability by
securing a reliable, cost-effective billing service that strengthens internal
controls and ensures accurate, timely revenue collection. The competitive
selection and resources of City responsible reflects process stewardship
supports long-term financial stability.
V. DISCUSSION:
Recommendation:
1. Approve the resolution authorizing the City Manager to execute the
Personal timely ensure to Inc. Services with Agreement InfoSend,
implementation of utility billing and mailing services.
Next Steps:
Staff recommends approval of the Professional Services Agreement with
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InfoSend, Inc. Upon Council approval, the City Manager will execute the
Personal Services Agreement with InfoSend, Inc. Staff will coordinate with
InfoSend to transition utility billing and mailing operations, establish production
schedules, and ensure a smooth implementation. Ongoing monitoring will be
conducted to confirm service quality, reliability, and compliance with the terms
of the agreement.
Alternatives:
Further discussion.
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Resolution – Utility Bill Printing & Mailing Services – InfoSend Inc Agreement - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PERSONAL
SERVICES AGREEMENT WITH INFOSEND INC. FOR UTILITY BILL
PRINTING & MAILING SERVICES.
WHEREAS, the City of Pasco (City) issued a Request for Proposals (RFP) for Utility
Billing Printing and Mailing Services to obtain qualified vendors capable of providing secure,
efficient, and cost-effective services for printing and mailing monthly utility statements and
delinquent notices; and
WHEREAS, five proposals were received by the submission deadline, which were
reviewed and evaluated by a selection committee based on established criteria, including
experience, qualifications, data security, implementation approach, and cost; and
WHEREAS, following a comprehensive evaluation and scoring process, the committee
determined that InfoSend, Inc. provided the proposal that best met the City’s operational, technical,
and long-term service needs; and
WHEREAS, InfoSend’s proposal offered multiple production facilities across the United
States providing redundancy and service reliability, extensive experience with Tyler Technologies’
New World system, and a large municipal client base demonstrating proven capability in similar
services; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into a Personal
Services Agreement for Utility Bill Printing & Mailing Services with InfoSend, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Personal Services Agreement between the City of Pasco and InfoSend, Inc. as attached hereto and
incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Personal Services Agreement on behalf of
the City of Pasco; and to make minor substantive changes as necessary to execute said Agreement.
Be It Further Resolved, that this Resolution shall take effect immediately.
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Resolution – Utility Bill Printing & Mailing Services – InfoSend Inc Agreement - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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InfoSend Inc PSA
Utility Bill Printing & Mailing Services
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PERSONAL SERVICES AGREEMENT
InfoSend, Inc.
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and InfoSend, Inc., hereinafter referred
to as “Contractor”, on _____________________________________.
[date of execution]
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Contractor represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Contractor shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Contractor’s Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2. Term. This Agreement shall begin on the execution date listed above and shall remain
effect for a period of three (3) years, with two, one-year optional renewals at the City’s
discretion and upon yearly appropriations by Council.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and
incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Contractor except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
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3.3 The City shall pay the Contractor for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Contractor for all work performed and expenses incurred
under this Agreement, as follows.
☒ Multiple Rate: Such rates as identified on Exhibit B , plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$600,000 without the prior written authorization by the City.
3.5 Beginning on the second anniversary of the Effective Date, the Contractor may
increase its Fees annually to reflect reasonable increases in its costs of providing
the Services, including but not limited to materials, labor, or other operating
expenses. The City will receive at least thirty (30) days’ prior written notice of any
such adjustment. No formal amendment to this Agreement shall be required
unless other terms or conditions are also modified. Postage rates are subject to
change at any time in accordance with USPS regulations and do not require an
amendment or prior notice.
3.6 If the Contractor experiences an extraordinary or unexpected increase in the
market cost of paper or related materials that materially impacts production costs
for Services, the Contractor may adjust paper, form, or envelope Fees upon thirty
(30) days’ written notice to the City. Any such adjustment shall be limited to the
amount reasonably necessary to offset the increased cost and shall not constitute
an annual adjustment.
3.7 The Contractor’s pricing is based on the City’s representations of expected
transactional volumes and frequencies. If actual, ongoing volumes or frequencies
deviate by more than thirty percent (30%) from those representations, the
Contractor may invalidate the Fees set forth herein. In such case, the Contractor
will promptly notify the City and negotiate in good faith to establish revised Fees
reflecting actual usage. If the Parties are unable to agree on updated pricing under
any of the circumstances described above, either Party may terminate this
Agreement without penalty upon 60 day written notice.
4. Reports and Inspections.
4.1 The Contractor at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Contractor shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, upon
reasonable prior written notice, make available for examination only those records
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and data that are directly related to Contractor’s performance of the Services under
this Agreement and reasonably necessary to verify compliance with this
Agreement. The Contractor shall permit the City, or its designated authorized
representative, to audit and inspect such limited data solely for purposes of
confirming Contractor’s obligations under this Agreement. The City shall receive a
copy of all audit reports made by the agency or firm as to the Contractor’s activities
to the extent such reports relate to the Services performed under this Agreement
and are not legally prohibited from disclosure. The City may, at its discretion,
conduct an audit at its expense, using its own or outside auditors, of the
Contractor’s activities to the extent such activities relate directly to the Services
performed under this Agreement. Contractor shall be provided a copy of such
reports.
Notwithstanding the foregoing, any audit or inspection shall (i) comply with
Contractor’s/Consultant’s reasonable security, confidentiality, and data-privacy
requirements; (ii) not unreasonably interfere with Contractor’s/Consultant’s
operations; (iii) exclude access to information pertaining to other clients or
Contractor’s/Consultant’s internal proprietary data; and (iv) be conducted in a
manner that maintains the security and confidentiality of all records reviewed.
4.3 The Contractor, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Contractor shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Contractor shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Contractor shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Contractor
agrees that the City, or its designee, shall have full access and right to examine any
of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Contractor for performing the
services subject to this Agreement, as well as any final product, collectively referred
to as “work product,” shall be deemed as the exclusive property of the City,
including copyright as secured thereon. Contractor may not use them except in
connection with the performance of the services under this Agreement or with the
prior written consent of the City. Any prior copyrighted materials owned by the
Contractor and utilized in the performance of the services under this Agreement,
or embedded in with the materials, products and services provided thereunder,
shall remain the property of the Contractor subject to a license granted to the City
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for their continued use of the products and services provided under this
Agreement. Any work product used by the Contractor in the performance of these
services which it deems as “confidential,” “proprietary,” or a “trade secret” shall be
conspicuously designated as such.
5.2 In the event of Contractor’s default, or if this Agreement is terminated prior to its
completion, the work product of the [Contractor/Consultant], along with a
summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Contractor. If the Agreement is terminated through
convenience by the City, the City agrees to pay [Contractor/Consultant] for the
preparation of the summary of services provided.
6. Public Records.
6.1 Contractor acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Contractor, and recommendations of the Contractor are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Contractor becomes a custodian of public records of the City and request for
such records is received by the City, the Contractor shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Contractor/Consultant within its possession, the City shall, prior to the
release of any protected work product or as a result of a public records request or
subpoena, provide Contractor/Consultant at least ten (10) business days prior
written notice of the pending release and to reasonably cooperate with any legal
action which may be initiated by the Contractor/Consultant to enjoin or otherwise
prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Contractor. No
agent, employee, officer or representative of the Contractor shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Contractor are not entitled to any of the benefits or privileges the
City provides for its employees. The Contractor will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
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7.2 In the performance of the services provided in this Agreement, Contractor is an
independent contractor with full authority to control and direct the performance
of the details of the work, however, the results of the work contemplated herein
must meet the approval of the City and shall be subject to the City’s general rights
of inspection and review to secure the satisfactory completion thereof.
7.3 The Contractor shall comply with all applicable State and Federal laws including,
but not limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Contractor to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
7.5 Contractor as an independent contractor and not an employee shall not be entitled
to any employee benefits including but not limited to vacation time, sick leave, paid
time off, or paid holidays.
8. Indemnification.
8.1 The Contractor shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from
the acts, errors or omissions of the Contractor in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Contractor, and the City, its officers, officials,
employees, and volunteers, the Contractor’s liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Contractor’s negligence. It
is further specifically and expressly understood that the indemnification provided
herein constitutes the Contractor’s waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver
has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees caused by
Contractor’s delayed or failed performance of Section 6 above.
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9. Limitation of Liability Clause. Except for damages arising from a Party’s willful
misconduct or gross negligence, Contractor’s total cumulative liability arising out of or
relating to this Contract shall not exceed an amount equal to the total fees paid by the City
to Contractor during the six (6) months immediately preceding the event giving rise to the
claim. In no event shall Contractor be liable for any indirect, incidental, consequential,
special, exemplary, or punitive damages, including without limitation loss of data, loss of
revenue, loss of profits, or loss of goodwill, even if Contractor has been advised of the
possibility of such damages. This limitation of liability applies to all claims, damages,
liabilities, and indemnity obligations under this Contract.
10. Insurance. The Contractor shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees, or subcontractors. The Contractor’s
maintenance of insurance as required by the Agreement shall not be construed to limit the
liability of the Contractor to the coverage provided by such insurance, or otherwise limit
the City’s recourse to any remedy available at law or in equity.
10.1 Minimum Scope of Insurance. Contractor shall obtain insurance of the types and
coverage described below:
10.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
10.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Contractor’s Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
10.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
10.1.4 Professional Liability insurance appropriate to the Contractor’s profession.
10.2 Minimum Amounts of Insurance. Contractor shall maintain the following
insurance limits:
10.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
10.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $2,000,000 each occurrence; and ☒ $2,000,000 general aggregate;
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10.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and ☒ $2,000,000 policy aggregate limit;
10.3 Other Insurance Provision. The Contractor’s Automobile Liability and
Commercial General Liability insurance policies are to contain or be endorsed to
contain that they shall be primary insurance as respect the City. Any insurance,
self-insurance, or self-insured pool coverage maintained by the City shall be excess
of the Contractor’s insurance and shall not contribute with it.
9.3.1 The Contractor’s insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the City,
unless the exception of cancellation for non-payment which shall require
ten (10) days prior written notice.
10.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
10.5 Verification of Coverage. Contractor shall furnish the City with original certificates
and a copy of the amendatory endorsements, including, but not necessarily limited
to, the additional insured endorsement, evidencing the insurance requirements of
the Agreement before commencement of the work.
10.6 Notice of Cancellation. The Contractor shall provide the City with written notice of
any policy cancellation within two (2) business days of their receipt of such notice.
10.7 City Full Availability of Consultant Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Contractor, irrespective of whether such limits maintained by
the Contractor are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Contractor.
10.8 Failure to Maintain Insurance. Failure on the part of the Contractor to maintain
the insurance as required shall constitute a material breach of contract, upon
which the City may, after giving five (5) business days’ notice to the Contractor to
correct the breach, immediately terminate the Agreement or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the
sole discretion of the City, offset against funds due the Contractor from the City.
11. Nondiscrimination. In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Contractor shall ensure that
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applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. The Contractor shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
12. Covenant Against Contingent Fees. The Contractor warrants that it has not
employed nor retained any company, firm, or person, other than a bona fide employee
working exclusively for the Contractor, to solicit or secure this Agreement; and that it has
not paid or agreed to pay any company, person or firm, other than a bona fide employee
working exclusively for the Contractor, any fee, commission, percentage, brokerage fee,
gift, or other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
13. Assignment and Subcontracting.
13.1 The City has awarded this Agreement to the Contractor due to its unique
qualifications to perform these services. The Contractor shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
13.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances, and guidelines.
13.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
14. Termination.
14.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than sixty (60) business days written
notice in advance of the effective date of such termination.
14.2 Termination for Cause. If the Contractor fails to perform in the manner called for
in this Agreement, or if the Contractor fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be affected by serving a notice of termination on the Contractor
setting forth the manner in which the Contractor is in default. The Contractor will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
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15. General Provisions.
15.1 For the purpose of this Agreement, time is of the essence.
15.2 Notice. Notice provided for in this Agreement shall be sent by:
15.2.1 Personal service upon the Project Administrators; or
15.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
15.3 The Project Administrator for the purpose of this Agreement shall be:
15.3.1 For the City: Precilla Jiménez , or his/her designee
Utility Billing Manager
525 N 3rd Ave
Pasco, WA, 99301
Jimenezp@pasco-wa.gov
15.3.2 For the Contractor: Josue Martinez, or his/her designee
Project Administrator
4240 E La Palma Ave
Anaheim, CA 92807
Josue.m@infosend.com
16. Dispute Resolution.
16.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
16.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
17. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
18. Force Majeure. Neither party shall be liable, or deemed in default, for any failure or
delay in performing its obligations under this Agreement to the extent caused by
circumstances beyond its reasonable control (“Force Majeure Event”). Force Majeure
Events include, but are not limited to, natural disasters, acts of war or terrorism, civil
unrest, labor strikes or shortages, material or utility interruptions (including
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telecommunications), regulatory actions or changes in law, pandemics, supply-chain
disruptions that materially increase costs or limit availability of required materials, and
acts or omissions of common carriers. A Force Majeure Event shall not excuse Client from
paying any amounts that accrued prior to the Event.
19. Integration. This Agreement between the parties consists in its entirety of this
document and any exhibits, schedules or attachments. Any modification of this
Agreement or change order affecting this Agreement shall be in writing and signed by both
parties.
20. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Contractor respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON INFOSEND, INC.
Harold L. Stewart II, City Manager Russ Rezai, President
ATTEST: APPROVED AS TO FORM:
Debra C. Barham, City Clerk Kerr Ferguson Law, PLLC, City Attorney
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EXHIBIT A
SCOPE OF SERVICES
1. The Vendor shall be responsible for the printing and mailing of Municipal Utility Billing
department’s regular billing statements, past-due notices for water and other utility
services for residents and businesses on a monthly basis. Additionally, the Vendor must
be able to print and mail other reports as requested by the City.
2. Billing data files will be generated by the City and transmitted electronically to the
Vendor several times throughout the month. The Vendor must be able to accept standard
electronic file formats (e.g., .pdf, .txt, .pcl, .afp, .xml, or other mutually agreed formats)
via secure transfer methods. The City will provide print-ready files. Prior to full
production, the Vendor, by the request of the City, shall provide sample proofs for City
review and approval. In providing this service, the following shall be applicable: the
Vendor must assure the City of confidentiality in handling customer information.
Discarded billing statements must be shredded in a crosscut or confetti manner and
properly disposed of in a private dumpster or refuse receptacle. Under no circumstances
shall customer data be discarded in an un-shredded condition or discarded in a public
dumpster or refuse receptacle.
3. Vendor must be SSAE18 audited with either a SOC1 Type II or SOC2 Type II report.
Vendor will provide details on the audit in response, including name of the auditor and
most recent report date. Vendor must have a comprehensive Information Security policy
and complete set of procedures. Vendor must provide details on policies and procedures
in the response.
4. The Vendor must provide a means for secure data transmission to and from the City, and
a method to confirm receipt of any or all data transmissions. Vendor must have the
ability to accept daily bill files using a HTTPS upload or a standard FTP or SFTP
transmission with PGP encryption support. City must be able to log into the Vendor’s
server and transmit the files 24/7.
5. Vendor must be able to combine multiple data files that all contain data related to the
same batch upload, and combine it to create a single mailing. Vendor must have prior
experience with these types of implementations and live clients today who send more
than one data file per batch of bills.
6. The Vendor must have the capability, staffing and resources necessary to print, fold,
insert, sort and mail the bills generated each day by the following business day.
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7. The Vendor must employ electronic pre-sorting in order to attain postal discounts and
provide for the mailing of City regular billing statements and past due notices, and
special mailings at the lowest rate possible. Each statement is bar-coded prior to printing
with each address CASS and PAVE certified to USPS requirements. Additionally,
Delivery Point Validation (DPV) is incorporated into the process to validate that the
provided address information is a physical address served by the Postal Service. Vendor
must be able to optionally provide outbound USPS tracking data for individual mail
pieces. Vendor must provide an interface in its online account management portal to
facilitate searching for and viewing tracking data for individual mail pieces. The tracking
data source must come from the USPS (IMb Tracing data).
8. The Vendor must at all times, maintain an adequate workforce and an adequate supply
of paper, forms, envelopes, etc. to enable the execution of the work on this contract
without delay due to lack of manpower, supplies or materials. Inability to perform the
services required due to lack of manpower, supplies or materials may result in
termination of the contract.
9. The Vendor must be capable of printing full-color duplexed statements, graphics, charts,
and variable usage graphs in order to make the City statements eye-catching, easy to
understand, informative and fully functional.
10. The Vendor must be able to procure and warehouse any and all materials that shall be
used in the execution of this agreement. The City shall not be invoiced for nor pay any
reimbursement cost for paper, forms, envelopes, or other supplies and materials used by
the Vendor to provide the services required.
11. For mailing purposes, the Vendor must provide and make use of standard number ten
(#10) window envelopes with interior tinting or printing for visual security. Additionally,
the Vendor shall be able to enclose in each bill one (1) number nine (#9) envelope with
interior security tinting or printing as a convenience to residents and businesses for the
return of payments and up to five inserts. Multiple page statements are collated then
folded and machine inserted into the window envelope. Inserts are very often selectable.
The City indicates which statements are to receive selected inserts. Vendor must be able
to perform intelligent/selective inserting based on customer type or other parameters
provided in the data. Vendor must provide the ability to print inserts, newsletters or
other notices to be included with regular mailings.
12. As a cost-savings measure the Vendor must have the ability to exclude the return
envelope in the mailings to customers who usually pay via bank draft, online or in
person, or upon request by the City.
13. The Vendor must have a disaster recovery plan, which includes backup power, offsite
data centers, redundancy of equipment and a formal disaster recovery plan to process
City documents if main facility becomes inoperable. Vendor must own and operate at
least one disaster recovery facility that must be located in a geographically diverse
location from the main production site.
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14. The vendor must offer a return mail service to assist with the handling of return mail.
This service should include detailed reporting; which is available on demand through an
online portal.
15. The Vendor must have the ability to mail multiple bills with the same mailing address in
one package, incorporating the IMB (intelligent mail Barcode) and Full Service
Submission. These services must be available through an online portal with twenty-four
(24) hour and seven (7) day a week access.
16. The Vendor must have page level tracking in the production environment with a closed
loop quality system. This system must identify suspect mail pieces and out sort any
document that is not successfully scanned at insert. Any suspect documents should be
automatically repaired and require no human intervention. A mail run data file should
be employed to provide the job instructions to production equipment.
17. Statement form is produced using roll-fed full color (CMYK) inkjet printing, printing
both variable and static information on white 20# paper.
18. The Vendor must have the ability to accommodate business rules for statements that
need to be removed prior to mailing. Additionally, the Vendor must have the
functionality for statement review and approval processed by City staff prior to print and
mail.
19. Postage is billed after each cycle. The City is not required to prepay postage.
20. Utility statements should be available electronically though a secure Web based portal,
allowing City customer service access, as well as optional electronic delivery of utility
statements in lieu of a printed and mailed utility statement. Statements may be viewed,
downloaded, saved, e-mailed and/or printed. Automated e-mail notification of statement
availability should be included as well as an online 24-months statement history.
21. Statement archiving- On a billing cycle to cycle basis, the City’s utility statements can be
archived to pdf for referenced by the Utility Billing of the Finance Department. Archived
records should include the following: statements are imaged “as printed and mailed,”
including corrections to address due to postal optimization processing, in order to
represent statement received by the City’s utility customers.
22. Search indexes should include the following; Name, Account Number, Service Address
and Billing Date. Compound and relational searches across indexes should be available
as well as full text search capability across the entire database. Search retrieval speed
should not exceed three seconds.
23. Customization and Programming as required.
24. Logical processing on data as required by the City.
25. Vendor must produce the mail in a location of the City that is able to achieve 1-3-day
delivery from USPS.
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26. The Vendor must demonstrate the ability to interface with the City’s New World (Tyler
Technologies) utility billing software, or other future systems as required.
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EXHIBIT B
FEE STRUCTURE
Se
r
v
i
c
e
s
Printing & Mailing Service
Utility Statements & Closing Utility Statements
Setup Fee $0.00 WAIVED
Data Processing/QC Mail Prep Fee
$0.015 per
document
Printing Service Fee
$0.050 per
document
Est Volume 19,000/month
Include price for simpex printing of variable data on the front of the page in black ink. The static
backer is currently printed in one color. Static form elements are also currently printed in color.
Final/Delinquent Notices
Setup Fee $0.00 WAIVED
Data Processing/QC Mail Prep Fee
$0.015 per
document
Printing Service Fee
$0.050 per
document
Est Volume 300/month
Include price for simpex printing of variable data on the front of the page in black ink. The static
backer is currently printed in one color. Static form elements are also currently printed in color.
Excess Pages Handwork Surcharge (per mail piece) $0.35
Postage (for all job types) Pass Through
Ma
t
e
r
i
a
l
s
Forms
All Bills:
List all costs, which includes all
materials needed to comply
with Section 2 in the Scope of
Work. Per Sheet $0.015
Standard Window Envelopes
Standard Window Envelopes
Per Standard Envelope
#10 Standard Double
$0.025 Window Outgoing
#9 Standard Single
$0.022 Window Return Envelope
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9x12 Large Flat Envelope Per Envelope $0.17
Op
t
i
o
n
a
l
S
e
r
v
i
c
e
F
e
a
t
u
r
e
s
Additional Services
Electronic Address Updates -
NCOALink or ACS Per Update $0.30
Drop-Shipped Inserts Per Insert $0.01
Online Printing Image Archiving Per PDF $0.02
Optional Color Variable Data
Printing
Per Page
Black Plus up to 2 spot colors
(currently used) $0.045
Full Color Variable Data Printing $0.50
Professional Services
Per Hour $150.00
Please list the per hour cost
associated with Professional
Services.
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AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Ordinance No. 4811 - Creating the Pasco Municipal Code Section
2.150.245 "City Manager Discretionary Day Off"
I. ATTACHMENT(S):
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4811, amending Pasco Municipal
Code by creating Section 2.105.245 City Manager Discretionary Day Off and,
further, authorize publication by summary only.
and
MOTION: I move to confirm the City Manager's scheduled discretionary paid
day off on December 26, 2025.
III. FISCAL IMPACT:
Estimated cost: $87,782.92
IV. HISTORY AND FACTS BRIEF:
Background
At the November 24, 2025, Workshop, the Council and City Manager
discussed the considerable challenges and extensive work staff has performed
during the past year. Mr. Stewart suggested that Council approve a paid day
off for the City’s regular full-time employees on December 26, 2025, and also
authorize the City Manager, at his discretion, to provide one discretionary paid
day off annually for regular full-time City employees depending on the City’s
operational needs and financial conditions.
The ordinance establishing this authority applies only to full-time, regular, non-
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represented employees. Employees covered by a collective bargaining
agreement (CBA) will continue to be governed by the terms of their respective
agreements. Any extension of a discretionary paid day off to bargaining unit
employees must be negotiated in accordance with applicable labor laws and is
not automatic under this ordinance.
Impact (other than fiscal)
The discretionary paid day off supports City employee well-being, retention,
and organizational morale. For represented employees, impacts would only
occur bargaining collective their into negotiated off is day the if later
agreements.
V. DISCUSSION:
Recommendation
Mr. Stewart seeks confirmation from the City Council to schedule December
26, 2025, as a discretionary paid day off for regular full-time, non-represented
City employees and to adopt an ordinance adding a new section to the Pasco
Municipal Code allowing the City Manager to schedule one discretionary paid
day off annually when appropriate, subject to collective bargaining where
applicable.
Next Steps
Notify eligible staff of the paid day off.
Coordinate any required labor discussions should represented
employees seek inclusion in future years.
Post notifications of the closure of public-facing offices on facility doors
and through City communication channels.
Alternatives
Council may choose not to adopt the ordinance establishing the City Manager
discretionary day off policy.
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Ordinance – Creating PMC Section 2.105.245 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE BY CREATING SECTION 2.105.245
“CITY MANAGER DISCRETIONARY DAY OFF”
WHEREAS the City of Pasco recognizes the importance of supporting employee well-
being, retention, and organizational morale; and
WHEREAS, the City Council desires to authorize the City Manager to provide, at their
discretion, an additional day off for full-time regular employees each calendar year; and
WHEREAS, employees covered by a collective bargaining agreement shall continue to be
governed exclusively by the terms of their respective agreements, and no discretionary day off
shall apply to represented employees unless negotiated; and
WHEREAS, the discretionary day off is intended to be an optional tool that may be granted
or withheld depending on operational needs and financial conditions; and
WHEREAS, the City Council finds it in the best interest of the City to establish a clear
policy and codify the City Manager’s authority to designate such a day.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section 2.105.245 of the Pasco Municipal Code entitled “City
Manager Discretionary Day Off” is hereby created and shall read as follows:
2.105.245 City Manager Discretionary Day Off
(1) Authorization. Each calendar year, the City Manager may, at their sole
discretion, authorize one City Manager Discretionary Day Off for all full-time
regular employees. The City Manager may choose to grant or not grant a
discretionary day off in any given year.
(2) Designation and Notice. If a discretionary day off is authorized, the City
Manager shall select the date and provide notice to the City Council at least three
weeks prior to the designated day. City Hall shall be closed on the designated
discretionary day off.
(3) Eligibility. To be eligible for the discretionary day off, an employee must have
been continuously employed by the City for more than six months as of the
designated date.
Page 247 of 329
Ordinance – Creating PMC Section 2.105.245 - 2
(4) Use and Limitations. A City Manager Discretionary Day Off shall be treated
as a paid day off for eligible employees. The discretionary day off may not be
carried over, cashed out, banked, or substituted for any other form of leave.
(a) This discretionary day off applies only to full-time, regular, non-
represented employees.
(b) Employees covered by a collective bargaining agreement are not
eligible for the City Manager Discretionary Day Off unless expressly
provided for in their respective collective bargaining agreement. Any
application to bargaining unit employees must be negotiated in
accordance with applicable labor laws.
(5) Public facing Offices shall be closed on the scheduled Day Off.
(a) The public facing Offices will include written notice on the doors at
least 24 hours prior to the scheduled closure.
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 248 of 329
AGENDA REPORT
FOR: City Council November 24, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution No. 4687 - Change Order No. 4 Sandifur Pkwy/ Broadmoor
Intersection Improvements with Tapani (2 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Exhibit A - Change Order No. 4
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:City the authorizing 4687, No. move approve to I Resolution
Manager to sign and execute Change Order No. 4 with Tapani, Inc. for the
Sandifur Pkwy/ Broadmoor Intersection Improvements Project.
III. FISCAL IMPACT:
Engineer's Construction Estimate $6,498,751.72
Awarded Construction Contract
Amount $4,286,821.62
Previously Approved Change Orders
No. 1-3 $98,666.87
Proposed Change Order No. 4 $245,159.30
New Contract Amount $4,630,647.79
The proposed Change Order can be accommodated within the project budget.
The Increment Tax Area Broadmoor Financing funded is project through
Program (TIF) and utility rates.
IV. HISTORY AND FACTS BRIEF:
Background:
Broadmoor The construction contract for the Sandifur Pkwy/ Intersection
Improvements project was awarded to Tapani, Inc. on January 21, 2025.
Page 249 of 329
Construction is approximately 90% complete, with the Substantial Completion
milestone anticipated to be in December 2025. This project is within the scope
of allowable work as defined by Section 4 of Ordinance No. 4618 that
designated specific TIF area in the Broadmoor Area.
Since construction began, three (3) Change Orders (COs) have been
approved. The executed change order work included construction of stamped
concrete medians, air vac installation at intersection of Buckingham Dr and
Broadmoor Blvd, and installing temporary signals to help with expediting the
asphalt work to be completed before the asphalt plants close for 2025.
Change Order no.4 will provide a pedestrian hybrid beacon (PHB) or High-
Intensity Activated Crosswalk (HAWK) for a new crossing along Broadmoor
Blvd near Delta High School. The project designed by APEX Inc for the City
considered a rapid rectangular flashing beacon initially, but after further
discussions a HAWK system was recommended for its increased safety and to
account for long-term future use.
City staff reached out to Pasco School District (PSD) on November 25, 2025 to
inquire about helping to fund this change order per Council's request at the
Workshop Meeting. PSD said that since Delta High School is a collaboration
between all three school districts, coordination with Richland and Kennewick
School Districts must be undertaken before providing us with a response. Such
a conversation is not expected before December 1 when we take schedules
and holidays into account.
Impact (other than fiscal):
The new crossing will provide a signal-controlled crossing between the new
traffic signals at Broadmoor Blvd/ Sandifur Pkwy and Broadmoor Blvd/
Buckingham Dr.
V. DISCUSSION:
Recommendation:
This item was presented to Council at the November 24, 2025 workshop as a
discussion item.
Staff reviewed the parameters of the additional work and recommends
approval of CO No. 4 in the amount of $245,159.30 for the Sandifur Pkwy/
Broadmoor Intersection Improvements project.
Constraints (time or consideration):
The project is anticipated to be substantially completed December 2025. If
approved the project will have this work likely completed in spring of next year
due to longer lead time for signal poles and materials. The crosswalk will be
incomplete until the contractor is approved to start this work.
Page 250 of 329
Next Steps:
Based on Council's actions tonight, staff is prepared to bring the Change Order
No. 4 to the City Manager to sign and execute. Once executed, staff will
provide notice to the contractor to proceed with ordering the long lead items.
Alternatively, Council may:
- Reject the Change Order. If rejected the crossing will not be installed.
- Delay/reschedule approval of the Change Order until City receives a
response from the school districts regarding their potential contribution to fund
this improvement.
Page 251 of 329
Resolution - Change Order No. 4 with Tapani, Inc- 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE CHANGE
ORDER NO. 4 WITH TAPANI, INC. FOR THE SANDIFUR PKWY/
BROADMOOR INTERSECTION IMPROVEMENTS PROJECT.
WHEREAS, the City of Pasco (City) and Tapani, Inc. (Tapani) entered into a Construction
Contract on January 27, 2025, for construction of the Sandifur Pkwy/ Broadmoor Intersection
Improvements Project; and
WHEREAS, previously approved Change Order No. 1 was under the authority provided
to the Interim City Manager; and
WHEREAS, previously approved Change Order No. 2 was under the authority provided
to the Public Works Director; and
WHEREAS, previously approved Change Order No. 3 was under the authority provided
to the Public Works Director; and
WHEREAS, proposed Change Order No. 4 is issued to provide a pedestrian hybrid beacon
(PHB) or High-Intensity Activated Crosswalk (HAWK) for a new crossing along Broadmoor Blvd
near Delta High School. This provides a safe crossing for users between the Sandifur Pkwy and
Broadmoor Blvd traffic signal and a new Buckingham Drive and Broadmoor Blvd traffic signal;
and
WHEREAS, the $245,159.30 amount of Change Order No. 4 added to the cumulative sum
of previously approved Change Orders exceeds the City Manager’s authority, and thus determined
to obtain Council approval; and
WHEREAS, the City Council of the City of Pasco, Washington, has, after due
consideration, determined that it is in the best interest of the City to enter Change Order No. 4 with
Tapani, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of Change
Order No. 4 between the City of Pasco and Tapani, Inc. as attached hereto and incorporated herein
as Exhibit A.
Be It Further Resolved, that the that the City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute said Change Order No. 4 on behalf of
the City of Pasco.
Page 252 of 329
Resolution - Change Order No. 4 with Tapani, Inc- 2
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 253 of 329
Project No:24 600 Sandifur Pkwy/Broadmoor Intersection Improvements
Contractor:
Description of Change:HAWK System
Detail as Appropriate:To provide a safe crossing for Delta High School with the Broadmoor Blvd
improvements the City had planned for the rectangular rapid flashing beacon
(RRFB). After reviewing the corridor and discussing with the designer the city
decided a pedestrian hybrid beacon (PHB) or HAWK system would be the
preferred option for safety and future proofing the crosswalk. This change
adds the materials and labor to install the HAWK system. However, some
RRFB parts were order during this coordination and cannot be returned. These
parts will be given to the City at no additional cost.
Contract Bid Amount (Schedule A - Non-Taxed):4,109,227.50$
Contract Bid Amount (Schedule B - Taxed):163,080.00$
SALES TAX @ 8.9%:14,514.12$
Total:4,286,821.62$
Subtotal Subtotal
**Sales tax @ 8.9% *Sales tax @ 8.9%
Total Total
Total Change Orders To Date 343,826.17$
*SCHEDULE A = NO TAX
**Inclusive of CO1 (Sched B)--(taxed)New Contract Amount
YES NO
APPROVED:
CONTRACTOR Date Date
APPROVED:
Date Date
APPROVED:
Date DatePUBLIC WORKS DIRECTOR CITY MANAGER
CONSTRUCTION INSPECTOR
APPROVED:
PROJECT MANAGER ENGINEERING MANAGER
APPROVED:
AGREED TO AND ACCEPTED:
98,666.87$ 245,159.30$
4,630,647.79$
IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER
Contract Time Prior to this Change Order…………………………..200
Modification to Contract Time by this Change Order………………0
Revised Total Contract Time…………………………………………200
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being
made and that the compensation for this Change Order is full and complete and is the only compensation due
or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present
Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this
Change Order.
PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER
97,698.95$ 245,159.30$
967.92$ -$
Tapani, Inc.
CITY OF PASCO
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 4
Schedule A (Non-Taxed)
Project Title:
Page 254 of 329
Date:10/28/2025
Project Name:Sandifur
Contract #24600
Job #252503
C.O. #8
C.O. Title:Hawk System
Hours Rate Hours Rate
Foreman 10 61.46$ 92.19$ HRS 614.60$
Pipelayer 10 52.14$ 78.21$ HRS 521.40$
Pipelayer 10 52.14$ 78.21$ HRS 521.40$
Labor Sub Total 1,657.40$
Labor Overhead & Profit 15%248.61$
Labor Total 1,906.01$
Units Rate Unit Total
10 29.30$ HRS 293.00$
Equipment Sub Total 293.00$
Equipment Overhead & Profit 15%43.95$
Equipment Total 336.95$
Unit Rate Quantity Unit Total
-$
-$
-$
-$
-$
Material Sub Total -$
Material Overhead & Profit 15%-$
Material Total -$
Unit Rate Quantity Unit Total
203,906.03$ 1 LS 203,906.03$
3,347.35$ 1 LS 3,347.35$
-$
-$
Sub Contractors Sub Total 207,253.38$
Subcontractor Overhead & Profit 15%31,088.01$
Subcontractor Total 238,341.39$
Unit Rate Quantity Unit Total
-$
-$
-$
Other Sub Total -$
Other Overhead & Profit 15%-$
Stipulations Other Total -$
Sub Total 240,584.35$
Accepted by:General Liability Insurance 0.4016%966.19$
Bond 1.5%3,608.77$
Date:Total Amount 245,159.30$
This Change increases the time to complete the project by: Day(s)
Equipment # - Description
5040118 - Crew Truck
Force Account / Change Order Worksheet
Description
This ROM is for the Hawk System that the City requested. This covers all time, materials, and labor to install the HAWK System on
Broadmoor.
Material Description
LABOR
EQUIPMENT
MATERIAL
OTHER
Straight Time
This proposal is based on the usual cost elements such as labor, material, and normal markups and does not include all costs for additional changes in
the sequence of work, delays, disruptions, rescheduling, extended overhead, overtime (unless specified), acceleration, and/or impact costs; and the
right is expressly reserved to make claim for any and all (if any) of these related items prior to final completion of this contract. Please consider this
language official "notice" as defined in subcontract and/or main contract.
Overtime
Class Name/Description Unit Total
SUBCONTRACTORS
Subcontractor Description
Silverline Quoted Hawk System
Vac Truck for Poles
Corporate Office
PO Box 1900
Battle Ground, WA 98604
360.687.1148
Page 255 of 329
Change Proposal Request (CPR)
Page 1 of 2
Project Information Change Proposal Request
Project #1-25008 Contract #1-25008-001
Title Sandifur Pwky Broadmoor Blvd Intersection
Improvements CPR #1-25008-002
Address Sandifur Pwky & Broadmoor Blvd.Issue Date 15-Sep-2025
Subject
City, State, Zip Pasco, WA 99301
Country USA
HAWK System
Prime Contract Company Owner
Contact Todd Pluff Contact Steve Ingram
Company Silverline Electric LLC Company Tapani Inc:Sandifur Broadmoor 1-25008
Address 4121 West Clearwater Avenue Address Sandifur Pwky and Broadmoor Blvd
City, State, Zip Kennewick, WA 99336 City, State, Zip Pasco, WA 99301
Country United States Country United States
Phone (509) 544-8840 Phone
Fax Fax
Description of the proposed change:
Upgrade RRFB system in front of Highschool to a HAWK system
Net Amount of this Proposed Change:$203,906.03
The Contract time due to this Change Proposal Request is to be determined at a later date.
This document, when fully executed as accepted, shall constitute authorization to proceed with the work described herein.
Submitted By Response: Accept Do Not Accept
Silverline Electric LLC Tapani Inc:Sandifur Broadmoor 1-25008
Company Company
__________________________________________________________________________________________________________________
By Date By Date
Page 256 of 329
Change Proposal Request (CPR)
Page 2 of 2
Proposed Items
Item #Item Description Quantity Unit Unit Price Subtotal
1 Labor 129 EA 133.10 17,169.90
2 Western Systems Hawk system package 1 LS 93,964.10 93,964.10
3 Hawk System Poles & Service equipment 1 LS 63,460.83 63,460.83
4 Concrete form materials 1 LS 4,203.54 4,203.54
5 General material 1 LS 22,117.66 22,117.66
6 Equipment rental 1 LS 2,990.00 2,990.00
Subtotal = $203,906.03
Tax = $0.00
Total = $203,906.03
Page 257 of 329
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66084.002
AUGUST 2025
JBK
SHEET ID
SHEET OF 83103.1
8/28/25
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RED/FLASH RED
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HEAD NO.
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88, 89
SIGNAL DISPLAYS
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Construction note callout.
See construction notes on this sheet.
Illumination note callout.
See Illumination Plans.
Interconnect note callout.
See Illumination Plans.
Wiring note callout.
See wiring notes, Sheet TS10.
Traffic signal pole.
See traffic signal standard for details, Sheet TS11.
X
1. All Traffic Control Devices Shall Conform To The Latest Edition Of The Manual On
Uniform Traffic Control Devices (MUTCD) And WSDOT Standards.
2. Information On This Sheet Is Accurate For Traffic Signal Improvements Only.
3. The Locations Of The Pole Foundations Shall Be Staked In The Field For Approval By
City Inspector Staff Prior To Installation.
4. Locations Of Existing Underground Structures And Utilities Are Approximate Only. It Is
Not The Intent Of These Plans To Show The Exact Location Of Underground
Equipment. It Is The Responsibility Of The Contractor To Verify The Locations Of All
Existing Utilities With The Respective Owners. Existing Utilities Damaged By The
Contractor Shall Be Repaired At The Contractor's Expense. Call Dig Line 48 Hours Prior
To Excavation To Request Underground Utility Locations.
5. Top of Foundation Elevations Provided Represent Approximate Finished Ground Surface
Elevations. Top Of Foundation Elevations For All Poles Are To Be Field Verified By The
Contractor Based On The Actual Finished Ground Elevations Prior To Installation Of
The Pole Foundations.
6. The Conduit And Junction Box Layout Shown Is Schematic. The Contractor Shall
Maintain Appropriate Clearance Between Adjacent Utilities And Minimize Impacts To
Adjacent Infrastructure To The Extent Possible.
7. Ground The Signal And Illumination System In Accordance With The Current Edition Of
The National Electric Code (NEC).
8. All New Conduit Installed Shall Include 1-#12 "Locate Wire". Insulate All Locate Wires
From All Metallic Items.
9. Use HDPE Or Rigid Steel Under Roadway And Driveways And Schedule 80 PVC For All
Other Conduits.
10. Contractor To Pothole At All Proposed Foundation Locations Prior To Construction And
Submission Of Shop Drawings And Notify Engineer Of Any Discrepancies.
11. Arrows Shown Are Schematic Only And Not To Be Installed As
Part Of The Signal Plan.
GENERAL NOTES
Construct foundation and install Type II signal standard
complete with signal displays, terminal cabinet. See plan
reference No. IS-13 and Signal Standard Detail Chart, sheet
TS11 for additional information.
1
2
3
Construct Foundation And Install Type PS Pole With Type D
Mounted Pedestrian Signal Head And APS Pushbutton.
See Sheet STD16 For WSDOT Standard Plan J-20.16 For
Pedestrian Signal Standard. See Plan Reference No. IS-13
And Signal Standard Detail Chart, Sheet TS11 For Additional
Information.
4
6
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CONSTRUCTION NOTES
Vehicle Signal Display
Conduit & Wiring
Controller Cabinet
Service Cabinet
Pedestrian signal display
Type 2 Junction Box
Type 8 Junction Box
Traffic Sign
Crosswalk Sign
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Install Type 2 Junction Box See Sheet STD17 For WSDOT
Standard Plan J-40.10 For Junction Box Details.
Install Type 8 Junction Box. See Sheet STD18 For WSDOT
Standard Plan J-40.30 For Junction Box Details.
Connect to Power Source. Coordinate Work with Big Bend
Electric Cooperative (Zach Underhill, 509-659-1700*2190,
Zunderhill@BBEC.org) (Mitchell Myers, 509-659-1700*2130,
Mmyers@BBEC.org)
Construct New Multi-Cabinet Foundation. Install New Type P
PLUS NEMA TS2-1 Traffic Signal Cabinet. Install New Econolite
Cobalt 2100 Traffic Signal Controller with Cobalt Software. See
Sheet STD14 For WSDOT Standard Plan J-10.10 For Signal
Cabinet Layout Details.
Install New Vehicle Signal Display Using Type M Mount. See
Sheet STD18 and STD19 For WSDOT Standard Plan J-75.20 For
Mounting Details.
Install New 120V/240V Service Cabinet Type D Foundation
Per WSDOT Standard Plan J-10.21.
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WSDOT W11A-301, 96"x24", per WSDOT Standard Plan
G-30.10 sheet STD 14.
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G-24.50 sheet STD 06.
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Standard Plan J-90.10 on sheet STD12.Ex. Easement
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Full Size Sheet Format Is 22x34; If Printed Size Is Not 22x34, Then This Sheet Format Has Been Modified & Indicated Drawing Scale Is Not Accurate.
Know what's below.
before you dig.Call
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BID SET
66084.002
AUGUST 2025
JBK
SHEET ID
SHEET OF 83103.2
8/28/25
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SHEET ID
SHEET OF
TS11
FILE NAME
TIME
DATE
DESIGNED BY
ENTERED BY
CHECKED BY
PROJ. ENGR.
REGIONAL ADM.REVISION DATE BY
SHEET
OF
SHEETS
Washington State
Department of Transportation
P.E. STAMP BOX P.E. STAMP BOX
DATE DATE
LOCATION NO.CONTRACT NO.
JOB NUMBER
REGION
NO.
STATE FED.AID PROJ.NO.
WASH10PLOTTED BY
PLAN REF NO
Plot 1
SIGNAL STANDARD DETAIL CHART***3 3
3
40'45'50'
MIN.MAX.
4 SECTION 12"
5 SECTION 12"
17.5'
17.0'
17.0'
19.2'
18.0'
17.5'
20.9'
19.7'
18.5'
22.0'
20.8'
19.6'
16.5'
16.5'
16.5'
SIGNAL DISPLAY VERTICAL CLEARANCE TO ROADWAY
53' - 180'
MEASURED FROM BOTTOM OF SIGNAL HEAD HOUSING TO ROADWAY
ALL
LEGEND
90°
90
°
E1
90°
0°180°
270°
E2
E1
R
O
A
D
W
A
Y
LOCATION STATION
ANCHOR BOLT PLATE h
i
i
85
°
E E
FF
G G
H H
I I
H H
I I
A2
A1
12
'
-
0
"
8'
-
0
"
6'
-
6
"
a
b c
a
e
gg
j
j
i
B9
B10 B11
h
i
CURB OR EDGE OF SHOULDER
LIMITS OF VERTICAL CLEARANCE
a
b
a
b
d
a
b
B1
B2 B3
B4
B5
B6
B7
ROADWAY
TYPE II, III & SD
SIGNAL STANDARD
D D
C
f
NOTES
6
5
4
4
5
NOTE:
E2
ELEVATION IS TO
TOP OF FOUNDATION
10'
12'
8'
6'
14'
16'
19.8
O
F
F
S
E
T
L
I
N
E
POLE ORIENTATION LINE
(E1 ATTACHMENT POINT)
26.4
39.6
52.8
46.2
1
2
1
2 1
2 2 1
2 1
2
2
2
2
OR`
`
`
`
SIGN
b
c
e
3.0 FT
3.0 FT
N/A
N/A
N/A
3.0 FT
7.5 SQ. FT.
36.0 SQ. FT.
15.0 SQ. FT.
HEIGHT WIDTH AREA
3
3 1' - 0" MIN. TO 2' - 6" MAX.
FROM POLE CENTERLINE
TO SIGN EDGE
33.0
FOR POST MOUNTED
SIGNS THERE SHALL
BE 2' - 0" MIN. FROM
THE FACE OF THE
CURB OR THE EDGE
OF THE SHOULDER
TO THE EDGE OF
THE SIGN
ALL HANDHOLES AT 180^
FROM E1
HORIZONTAL DISTANCE
FROM STOP LINE
3 SECTION 12"
5 SECTION CLUSTER 12"
MEASURE ATTACHMENT POINT ANGLES CLOCKWISE
FROM POLE ORIENTATION LINE (E1 ATTACHMENT
POINT) TO THE ATTACHMENT POINT LOCATION
POLE ORIENTATION
ANGLE (P.O.A.)
DEGREES CLOCKWISE FROM
OFFSET LINE TO POLE
ORIENTATION LINE
(E1 ATTACHMENT POINT)
TYPE E MOUNTS SHALL BE USED FOR
PEDESTRIAN DISPLAYS ON TYPE II OR III
SIGNAL STANDARDS, WITH THE FOLLOWING
EXCEPTION: PEDESTRIAN DISPLAYS
MOUNTED ON OCTAGONAL (8 SIDED) SIGNAL
STANDARDS AT AN ANGLE OTHER THAN
A 45 DEGREE INCREMENT SHALL USE A TYPE
A MOUNT FOR TWO PEDESTRIAN
DISPLAYS, OR A TYPE B MOUNT FOR A
SINGLE PEDESTRIAN DISPLAY.
POLE ORIENTATION AND
ATTACHMENT POINT DETAIL
3
3
GGgg
I III
g g
8'
-
0
"
8'
-
0
"
10
'
-
0
"
iii
a
6 6 6
3' - 6"
MEASURED FROM
SIDEWALK SURFACE
TO CENTER OF
PEDESTRIAN
PUSH BUTTON
SIGNAL STANDARD NO.
APPROVED DRAWING NO.
FABRICATION DATE
EXAMPLE
SIGNAL STANDARD IDENTIFICATION TAG DETAIL
SRXXX, MP XXX.XX
MANUFACTURER
APPROVED DWG. XXXXXX
STD. NO. XX
STATE ROUTE AND
MILE POST NO.
FAB. X/XX/XXXX
STD. NO. 02
SR97, MP 069.09
MANUFACTURER
APPROVED DWG. AB12345
FAB. 6/14/2002
MOUNTING COUPLING INSTALLED AT OFFSET DISTANCE INDICATED IN CHART.
FOR TYPE N MOUNTS ONLY, DRILL 1" DIA. HOLE IN MAST ARM AND INSTALL
PLASTIC SPLIT BUSHING FOR CABLE ENTRANCE.
FIELD INSTALLED. SIGN SIZES SHALL NOT EXCEED THE MAXIMUM
VALUES LISTED HERE:
ELEVATION IS TO TOP OF FOUNDATION. FIELD VERIFY
ELEVATION PRIOR TO ORDERING SIGNAL STANDARDS.
IS-13
1
1
ALTERNATE 23
STD.
No.STREET NAME
STATION
FIELD LOCATION
OFFSET LT.RT.ELEV.P.O.A.
POLE
TYPE
A1 A2 B1 B2 B4 B5 B6 C D E1 E2 F G1 G2 H I1 I2
POLE ATTACHMENT POINT ANGLES (deg.)FOUNDATION DEPTH (FT)
ALTERNATE 1
3' SQ.3' RD.4' RD.3' RD.4' RD.
REMARKSSIGNAL MAST ARM DATA
B7 B8 B9 B10B3
SOIL
BEARING
PRESSURE
(PSF)
MOUNTING
HEIGHT (FT)
B11 B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B11
FOUNDATION
DESIGN
XYZ (FT )
LUMINAIRE
ARM
(FT)
TYPE PPB
PPB POST
TYPE PS
PED. HEAD
STANDARD
TYPE I
VEHICLE HEAD
STANDARD
ATTACHMENT
POINT
LUMINAIRE MAST ARM
X Y Z (ft )
MAST ARM
LENGTH X Y Z (ft )
STANDARD
TYPE
STANDARD PLAN REFERENCES
POLE FOUNDATION ELECTRICAL
PPB
FIXED
BREAKAWAY
PPB
PS
I
II, III, SD N/A
J-20.10
J-20.15
J-21.15
J-20.16
J-20.10
J-20.15
J-21.10
J-21.10
J-26.10,
J-26.15
CURBSTANDARD
J-
2
0
.
1
1
N/A
J-20.10
J-20.15
J-20.20
J-21.20
N/A
a.VEHICLE DISPLAY f.LUMINAIRE
b.MAST ARM MTD. SIGN g.PEDESTRIAN DISPLAY
c.STREET NAME SIGN h.TERMINAL CABINET
d.PRE-EMPT DETECTOR i.APS PPB-M
e.POST MTD. SIGN j. HANDHOLE
PLACEMENT SHALL BE 2' - 0" MIN. FROM FACE OF CURB OR EDGE OF SHOULDER;
3' - 0" MIN. FROM FACE OF GUARDRAIL;
4' - 0" MIN. FROM CONC. BARRIER TYPE 2 (MEASURED FROM A POINT WHERE THE
BARRIER BASE MEETS THE SHOULDER SURFACE (TOE). MEASUREMENT TAKEN FROM
TRAFFIC SIDE OF BARRIER; TO FACE OF POLE)
7 DMS OR VMS IS NOT
ALLOWED ON THESE POLES.
TAG NOTES:
CORROSION RESISTANT METAL TAG SECURED WITH (2) 0.125" RIVETS AS FOLLOWS:
- POLE SHAFT - LOCATED WITHIN 6" ABOVE HAND HOLE (TYPE II & III).
- SIGNAL AND LUMINAIRE MAST ARM (TYPE II & III) - LOCATED WITHIN 6" OF THE
LUMINAIRE ARM AND THE POLE SHAFT CONNECTION POINT (TYPE III).
TEXT SHALL BE A MINIMUM OF 3/16" HIGH, STAMPED OR EMBOSSED.
OFFSETS (FT) (Z) (POLE TO ATTACHMENT POINT)WINDLOAD AREAS (FT ) (X)(Y)2 3
CALCULATED
POLE
XYZ (FT )
CALCULATED POLE XYZ (FT ) IS THE SUM OF THE TOTAL XYZ (FT ) FOR
THE SIGNAL ARM AND THE XYZ (FT ) FOR THE LUMINAIRE ARM (IF PRESENT).
x
1
2
3
4
5
6
BROADMOOR BLVD 115+37.5 34.5'
x
II
II
PS
PS
19 22.5 10.5 5.00 10.3 10.3 18016.0 602
k
B8
2
900 1000 10'10'8'8'8'
x
PS
PS
BROADMOOR BLVD 115+49.3 40.0'
BROADMOOR BLVD 115+43.5 34.5'
BROADMOOR BLVD 115+53.0 3.0'
BROADMOOR BLVD 115+29.0 3.0'
BROADMOOR BLVD 115+38.5 39.2'
x
x
x
x
0
16.5
28.0 16.022.0
5.0
6.5 10.3 10.35.0 18016.0 797
700 1000 10'10'8'8'8'
19
270
90
90
270
90
270
270
90
Pa
g
e
2
6
1
o
f
3
2
9
QUOTATION
Bid Item #53; Permanent Signing (RRFB)
Qty Description
4 Control Cabinet (SC315-G) Solar, Natural Finish
Carmanah Part # 84539
4 Battery 35AH
Carmanah Part #88055
4 50 Watt Solar Panel
Carmanah Part #74387
4 Top of Pole Mount, 3.5-4.5” OD Round, For 50, 80, & 170-Watt Solar Panels
Carmanah Part # 89334
4 Solar Panel Harness, MC4 to Spade Terminals, 8’
Carmanah Part # 84584
4 Lightbar with Confirmation Lights (Includes Universal Mounting Bracket) (Black)
Carmanah Part #87668
4 Harness, 16FT, Terminal Block to Light Bar, RRFB, SC315, TPE
Carmanah Part #78225
4 Pushbutton Polara iNX Audible, 9X12 Sign & Mount, Black
Carmanah Part #89068
4 Harness, 16FT, Polara iNX Button, G-Series
Carmanah Part #84507
4 Sign (Children Walking Symbol) 36” x 36” Fluorescent Yellow Green 3M DG3 Series 4083 (S1-1) with Windbeam
NW Safety Supply Part # S1-1/36YGDG3, WINDBEAM-S1-1 36
2 Sign (Arrow) 24” X 12” 3M DG3 4083 Fluorescent Yellow Green 3M DG3 Series 4083 Left Down Arrow with Windbeam
NW Safety Supply Part # W16-7PL/24YGDG3, WINDBEAM-24X12
2 Sign (Arrow) 24” X 12” 3M DG3 4083 Fluorescent Yellow Green 3M DG3 Series 4083 Right Down Arrow with Windbeam
NW Safety Supply Part # W16-7PR/24YGDG3, WINDBEAM-24X12
Page 262 of 329
AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Resolution No. 4688 - Capital Improvement Plan (CIP) for 2026-2031
Projects (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Exhibit A - Summary of Capital Improvement Plan 2026 - 2031 Projects
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No 4688, approving the Capital
Improvement Plan for calendar years 2026 - 2031.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background
A Capital Improvement Plan (CIP) identifies various capital projects expected
to be undertaken each year and the method of financing for each and is
essential for effective financial and capital planning for the City. The plan is
fiscally constrained, meaning that projects slated to be completed earlier in the
planning horizon could be accomplished with the funds reasonably expected to
be available. Execution of CIP projects, particularly in the outward years, are
reliant on anticipated grants, bonds, or other factors as discussed in the Plan.
Approval of the CIP itself does not bind the City Council to future actions.
V. DISCUSSION:
City Council was presented with the project list for Transportation, Facilities
and Parks during the November 10 meeting. The project list for Utilities
projects (Water, Sewer, Irrigation, Stormwater and PWRF categories) was
Page 263 of 329
presented during the November 17 meeting. It’s important to note that the
Capital Improvement Plan (CIP) for the water utility may not align exactly with
the rate study presented, as there are multiple viable approaches the City
could take to achieve infrastructure replacement and expansion goals of
Butterfield plant. Once Council has made its decision on rate studies, staff can
make changes to the next years CIP. Sewer utility aligns with the rate proposal.
If Council decides to take the recommended rate action for water and sewer
services, projects in the CIP plan have high likelihood of being accomplished.
As mentioned previously, the adoption of the 2026-2031 CIP does not equate
to an appropriation of funds.
Council can review the full proposed plan at City of Pasco Capital Improvement
Plan.
Staff recommends approval of the 2026-2031 Capital Improvement Plan as
presented in the attachment.
Page 264 of 329
Resolution – 2026 – 2031 CIP
RESOLUTION NO. _____
A RESOLUTION APPROVING THE CAPITAL IMPROVEMENT
PLAN FOR CALENDAR YEARS 2026-2031.
WHEREAS, staff has prepared the Capital Improvement Plan which defines the capital
projects proposed to be undertaken by the City over the ensuing six years; and
WHEREAS, on November 10 and 17, 2025, the Capital Improvement Plan was presented
to the City Council for review and prioritization.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Pasco City Council hereby approves the Capital Improvement Plan for calendar
years 2026-2031 as the City’s list of capital projects proposed to be undertaken by the City over
the ensuing six years, a copy attached hereto as Exhibit A, with the understanding that
implementation of any project listed in the Capital Improvement Plan is subject to budget
appropriation.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 265 of 329
Project Type and Project Name 2026 2027 2028 2029 2030 2031
Total 6 Yr
CIP Cost
Buildings & Facilities 5,829,320 3,500,000 9,800,000 10,875,000 9,500,000 - 39,504,320
City Hall Generator - - - - 2,000,000 - 2,000,000
Marina Dock B Replacement 2,298,320 - - - - - 2,298,320
Martin Luther King Center Renovation/Expansion - Phase 2 2,000,000 2,500,000 - - - - 4,500,000
Martin Luther King Center Renovation/Expansion - Phase 3 - - 2,800,000 2,800,000 - - 5,600,000
Park Security/Pathway Lighting Pilot - Various Parks 150,000 - - - - - 150,000
Police Department Headquarters Expansion - - 500,000 500,000 7,500,000 - 8,500,000
Police HQ Generator 881,000 - - - - - 881,000
Regional Wayfinding and City Gateways - - 500,000 - - - 500,000
Sun Willows Pro Shop and Restaurant Replacement - - - 1,575,000 - - 1,575,000
Thunderbird/Farmer's Market Parking Lot 500,000 - - - - - 500,000
West Side Community Center - 1,000,000 6,000,000 6,000,000 - - 13,000,000
Irrigation Utility 4,621,274 2,655,276 1,035,000 1,265,000 1,875,000 - 11,451,550
Drill New Irrigation Well - - 1,035,000 1,265,000 1,875,000 - 4,175,000
Irrigation System Expansion 4,621,274 2,655,276 - - - - 7,276,550
Parks & Recreation 5,709,246 3,485,000 24,485,000 19,140,000 5,430,000 3,000,000 61,249,246
A Street Sports Complex Phase 2 80,000 100,000 3,000,000 - - - 3,180,000
A Street Sports Complex Phase 3 - - - 100,000 3,600,000 - 3,700,000
Big Cross Mountain Bike Trails 125,000 - - - - - 125,000
Burden Blvd. Soccer Complex Improvement - Phase 2 - 200,000 4,000,000 - - - 4,200,000
Cemetary Irrigation Improvement 150,000 - - - - - 150,000
City-Wide Trail Connection and Trail Improvement 120,000 120,000 125,000 130,000 130,000 - 625,000
Dog Park New Construction - W A St & S 17th Ave - - 50,000 100,000 - - 150,000
Foster Wells Sports Complex - - - - 200,000 3,000,000 3,200,000
Franklin County Irrigation District Trail New Construction Phase 1 & 2 75,000 225,000 200,000 - - - 500,000
Gesa Stadium MLB Required Improvements 824,596 - - - - - 824,596
GESA Stadium Parking Lot Refurbishment - - 4,600,000 - - - 4,600,000
Inclusive Playground Features 62,000 - - - - - 62,000
Irrigation Clock Conversion Replacement - City Wide 200,000 200,000 200,000 - - - 600,000
Land Purchases - Parks 1,500,000 - 1,500,000 - 1,500,000 - 4,500,000
Lighted Pickleball Complex - Broadmoor Area 500,000 1,060,000 - - - - 1,560,000
Memorial Park Conversion of Play Fields Refurbishment 700,000 - - - - - 700,000
Neighborhood Skate Spots - - 100,000 - - - 100,000
Pasco Specialty Kitchen Building Expansion - - 3,000,000 - - - 3,000,000
Peanuts Park North Refurbishment 150,000 500,000 - - - - 650,000
Playground update and Pour-in-place conversion program Replacement -
Parks Throughout City - 330,000 340,000 360,000 - - 1,030,000
PSC-Soccer Facility-Perimeter Fence 275,000 - - - - - 275,000
Road 48 - Central Pasco Community Park - - 200,000 7,000,000 - - 7,200,000
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Project Type and Project Name 2026 2027 2028 2029 2030 2031
Total 6 Yr
CIP Cost
Road 54 Erwin Park - - 70,000 1,200,000 - - 1,270,000
Road 80 Park (fka Road 84 Park)823,650 - - - - - 823,650
Sacajawea Heritage Trail Levee Lowering - 250,000 1,500,000 1,500,000 - - 3,250,000
Sacajawea Trail BNSF Crossing - 500,000 2,000,000 750,000 - - 3,250,000
Shoreline Drive Park 49,000 - - 4,000,000 - - 4,049,000
Signature Community Park - - 3,600,000 4,000,000 - - 7,600,000
Sylvester Park Enhancements 75,000 - - - - - 75,000
PWRF 14,428,235 2,145,500 500,000 150,000 400,000 400,000 18,023,735
PWRF Farm Well 8 Replacement - 490,000 500,000 - - - 990,000
PWRF Foster Wells Lift Station Improvements 4,268,235 1,655,500 - - - - 5,923,735
PWRF Irrigation System - Farm Upgrades (Phase 4)10,160,000 - - - - - 10,160,000
PWRF Lab and Office - - - 150,000 400,000 400,000 950,000
Sewer Utility 3,626,000 5,398,082 6,314,946 9,871,943 13,867,661 15,706,000 54,784,632
9th & WA Lift Station Improvements 960,000 - - - - - 960,000
Annual Sewer Upsizing Program 416,000 432,640 449,946 468,943 486,661 506,000 2,760,190
CSP#14 - Court St Sewer Main Upsize - Rd 100 to Rd 110 - - 318,000 4,500,000 - - 4,818,000
CSP#15 - Court St Sewer Main Upsize - Rd 97 to Rd 88 - - 730,000 3,000,000 - - 3,730,000
CSP#17 - USACE Easement Sewer Main Upsize - Rd 72 to Rd 60 25,000 2,400,000 - - - - 2,425,000
CSP#18 - Sylvester St Sewer Upsize - Rd 60 to 44 - - - - 800,000 5,600,000 6,400,000
CSP#20 - USACE Easement Sewer Main Upsize -Rd 36 West of US 395 1,240,000 300,442 - - - - 1,540,442
CSP#21 - USACE Easement Sewer Main Upsize - Rd 28 to US 395 25,000 1,200,000 - - - - 1,225,000
CSP#23 - Washington St Sewer Upsize - 15th Ave to 9th & Washington
Lift Station - - - 450,000 2,600,000 - 3,050,000
Maitland Lift Station Improvements 960,000 - - - - - 960,000
Riverview West Sewer Lift Station - 365,000 1,500,000 - - - 1,865,000
Road 68 Lift Station - 500,000 1,500,000 - - - 2,000,000
Wastewater Treatment Plant (WWTP) Improvements Phase 3 - - - - 750,000 3,100,000 3,850,000
Wastewater Treatment Plant (WWTP) Improvements Phase 4 - - - - 1,000,000 6,500,000 7,500,000
West UGA Expansion Sewer LID - 200,000 1,817,000 1,453,000 8,231,000 - 11,701,000
Stormwater Utility 3,251,114 515,000 1,150,000 1,050,000 900,000 1,200,000 8,066,114
Infiltration Improvements Program 900,000 400,000 400,000 400,000 400,000 400,000 2,900,000
Schlagel Park Stormwater Main Replacement 952,520 - - - - - 952,520
Stormwater Pipe Relining (Phase 1)- 115,000 750,000 550,000 - - 1,415,000
Stormwater Pipe Relining (Phase 2)- - - 100,000 500,000 800,000 1,400,000
Sylvester Pipe Repair - 5th Ave to 10th Ave 1,398,594 - - - - - 1,398,594
Transportation 10,565,340 30,935,605 26,436,960 31,685,000 39,166,000 29,434,000 168,222,905
Ainsworth Ave Pavement Preservation 1,732,000 - - - - - 1,732,000
Argent Rd Widening (Phase 4) - Rd 36 to Rd 44 - - - 1,180,000 2,360,000 2,360,000 5,900,000
Burden Blvd/Madison Ave Intersection Improvements - - - - 370,000 1,820,000 2,190,000
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Project Type and Project Name 2026 2027 2028 2029 2030 2031
Total 6 Yr
CIP Cost
Burden Blvd/Rd 60 Intersection Improvements 460,000 1,810,000 - - - - 2,270,000
Burden Rd/Rd 44 Intersection Improvements - - 360,000 1,810,000 - - 2,170,000
Burns Rd Extension - Missing Link 300,000 1,000,000 4,700,000 - - - 6,000,000
Burns Rd Extension to Glade Rd - - - 2,400,000 3,400,000 3,000,000 8,800,000
Burns Rd/Rd 68 Intersection Improvements 200,000 300,000 1,500,000 - - - 2,000,000
City Wide Traffic Signal Improvements (Phase 3)300,000 2,877,500 - - - - 3,177,500
Clark St Improvements 372,000 1,521,000 - - - - 1,893,000
Columbia St Improvements - - 390,000 1,190,000 - - 1,580,000
Court & Rd 100 Intersection Improvements - 500,000 1,000,000 4,500,000 - - 6,000,000
Court St Improvements - Ped/Bike - - 180,000 1,340,000 3,456,000 2,304,000 7,280,000
Court St Safety Improvements - - - - 110,000 340,000 450,000
Court St Safety Improvements (Phase 2)- - - - 680,000 680,000 1,360,000
Court Street/Rd 60 Intersection Improvements - 450,000 2,500,000 - - - 2,950,000
Franklin County Irrigation District Canal Bicycle/Pedestrian Pathway - - 300,000 500,000 2,000,000 - 2,800,000
Harris Rd Realignment 250,000 1,650,000 - - - - 1,900,000
Harris Rd/Crescent Rd Overpass - - - - 1,000,000 3,000,000 4,000,000
I-182/Broadmoor Blvd I/C Improvements - Westbound - - - - - 750,000 750,000
I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge - - 500,000 1,000,000 4,000,000 4,000,000 9,500,000
James St Improvements - - - - 250,000 1,600,000 1,850,000
Lewis St Corridor Improvements - 2nd Ave to 5th Ave (Phase 1)- - - - 450,000 780,000 1,230,000
Lewis St Corridor Improvements - 5th Ave to 10th Ave (Phase 2)- - - - - 300,000 300,000
Lewis Street Pavement Preservation 1,190,000 3,864,725 - - - - 5,054,725
Lewis Street Underpass Demolition 500,000 3,000,000 - - - - 3,500,000
Lewis Street/Heritage Blvd Intersection Improvements 400,000 1,500,000 500,000 - - - 2,400,000
N 4th Ave Pavement Preservation (I-182 to County Line)- - - 150,000 1,600,000 - 1,750,000
Rainier Ave/Kartchner St Intersection Improvements - - 200,000 200,000 1,500,000 500,000 2,400,000
Road 100 Widening - - - 625,000 950,000 7,000,000 8,575,000
Road 40 E Extension 528,000 1,400,000 - - - - 1,928,000
Road 40 East Pathway - - 540,000 590,000 840,000 - 1,970,000
Road 44 FCID Canal Crossing - 400,000 1,600,000 - - - 2,000,000
Road 68 Widening - Chapel Hill Blvd to Argent Rd - 750,000 4,750,000 - - - 5,500,000
Road 76 Improvements - Sandifur Pkwy to Cordero Dr - - 300,000 1,700,000 - - 2,000,000
Road 76 Overpass 1,400,000 2,013,040 1,526,960 14,250,000 14,200,000 - 33,390,000
Safe Routes to School Project - 300,000 1,000,000 - - - 1,300,000
Sandifur Parkway/ Road 90 and Argent Road/ Road 88 Pedestrian
Crossings 1,019,000 - - - - - 1,019,000
Sandifur Pkwy/Convention Dr Intersection Improvements - 410,000 1,900,000 - - - 2,310,000
Sandifur Pkwy/Rd 76 Intersection and Pedestrian Safety Enhancements 555,000 1,740,000 - - - - 2,295,000
Sandifur Pkwy/Rd 84 Intersection Improvements - 350,000 1,900,000 - - - 2,250,000
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Project Type and Project Name 2026 2027 2028 2029 2030 2031
Total 6 Yr
CIP Cost
Shoreline Rd Realignment - - - 250,000 2,000,000 1,000,000 3,250,000
South 4th Ave Festival Street Improvements 290,000 790,000 - - - 1,080,000
South Rd 68 Pavement Preservation 700,000 1,580,000 - - - - 2,280,000
Sylvester Street Overpass Pedestrian/Bicycle Access 659,340 3,229,340 - - - - 3,888,680
Water Utility 11,321,432 20,973,512 6,610,000 25,714,500 48,044,500 25,005,000 137,668,943
Alton Street Water Main Extension - Wehe Ave to Alley East of Owen Ave - - - - 67,000 425,000 492,000
Butterfield WTP Backwash Lift Station Redundancy Improvements 280,000 2,450,000 - - - - 2,730,000
Butterfield WTP Chemical Building Installation - - 310,000 3,725,000 7,525,000 7,525,000 19,085,000
Butterfield WTP Electrical Building Installation 1,000,000 5,500,000 500,000 7,000,000
Butterfield WTP Filter Refurbishment - - - - 8,110,000 2,325,000 10,435,000
Butterfield WTP Flocculation Basin Refurbishments - - - - - 335,000 335,000
Butterfield WTP Land Plant Expansion 1,000,000 - - - - - 1,000,000
Butterfield WTP Ozone Treatment System - 220,000 3,525,000 10,145,000 15,025,000 10,025,000 38,940,000
Butterfield WTP Raw Water Permanganate System 650,000 - - - - - 650,000
Butterfield WTP Raw Water Pump Station and Electrical Improvements 650,000 9,000,000 - - - - 9,650,000
Butterfield WTP Residuals Improvements Phase 1 55,000 500,000 - - - - 555,000
Reservoir Storage Tank - Zone 2 - 1,000,000 1,000,000 10,000,000 10,000,000 - 22,000,000
Richardson Rd Water Main Replacement - Rd 92 to Rd 96 - - - - 100,000 390,000 490,000
Riverhaven Street Water Main Extension - Rd 36 to Rd 40 - - - - 125,000 680,000 805,000
Road 103 Water Main Extension - Maple Dr to Willow Way - - - - 52,000 205,000 257,000
Road 49 Water Main Replacement - Replace 2in with 8in South of 250,000 750,000 - - - - 1,000,000
Road 60 Water Main Replacement - Court St to W Pearl St - - - - 315,000 1,050,000 1,365,000
Road 76 Water Main Replacement - Wernett Rd to W Court St - - - - 195,000 770,000 965,000
Seismic Improvements - Various Facilities - 400,000 775,000 775,000 775,000 775,000 3,500,000
Star Lane Water Main Replacement - Rd 100 to Rd 97 - - - 69,500 255,500 - 325,000
West Pasco WTP Expansion (Phase 3 & 4) - Firm Capacity & 18MG 8,436,432 5,653,512 - - - - 14,089,943
Zone 2 PRVs (Hillsboro & Capital)- 1,000,000 1,000,000 - - - 2,000,000
Grand Total 59,351,960 69,607,975 76,331,906 99,751,443 119,183,161 74,745,000 498,971,445
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AGENDA REPORT
FOR: City Council November 25, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 12/1/25
FROM: Haylie Matson, Director
Community & Economic Development
SUBJECT: SEPA Flexible Categorical Exemption Thresholds Update (5 minute staff
presentation)
I. ATTACHMENT(S):
Draft Ordinance Amending PMC Title 23
Environmental Documentation Supporting Threshold Increases
Notice of Adoption and Public Comment Opportunity
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to schedule a Public Hearing on February 2 to consider an
Ordinance updating the Pasco Municipal Code provisions related to SEPA
threshold requirements and related procedural changes.
III. FISCAL IMPACT:
No direct fiscal impact is anticipated. Indirect cost savings may occur through
reduced SEPA processing time for qualifying development, resulting in
increased staff capacity.
IV. HISTORY AND FACTS BRIEF:
State law under RCW 43.21C.229 and WAC 197-11-800 authorizes cities to
adopt higher categorical exemption thresholds, and Pasco’s thresholds (last
updated decades ago) remain at the state minimums. The proposed ordinance
modernizes these standards by increasing thresholds for small-scale
residential, commercial, agricultural, and grading activities to align with current
development patterns. As part of the required process, the City issued a 60-
day notice to WSDOT and local Tribes for review and comment, and staff
completed the necessary environmental documentation demonstrating that
Pasco’s existing development regulations adequately address and mitigate
impacts to all elements of the environment consistent with SEPA requirements.
Page 270 of 329
Background:
The proposed ordinance updates PMC 23.15.025 (Attachment 1) to adopt
flexible categorical exemptions consistent with WAC 197-11-800(1)(c). These
updates reflect modern development patterns and ensure SEPA review is
reserved for projects with meaningful potential for adverse environmental
impacts. The exemptions do not authorize development; they only determine
when SEPA threshold determinations are required. The threshold levels are
similar to the levels established at the City of Kennewick.
The proposed flexible categorical exemption updates would substantially
increase SEPA exemption thresholds across several development types while
also adding important limiting criteria. Single-family residential construction,
including units under 1,500 square feet, would increase from the current
exemption of 4 dwelling units to up to 30 units, while multi-family residential
projects would rise from 4 units to up to 60 units. Agricultural structures such
as barns, loafing sheds, equipment storage, and produce storage or packing
buildings would increase from 10,000 square feet to up to 40,000 square feet,
provided they support on-site farming uses and do not involve feedlots. Office,
school, commercial, recreational, service, and storage buildings would increase
from the current 4,000 square feet with parking for 20 vehicles to 20,000
square feet with up to 90 parking spaces, and stand-alone parking lots would
also and Fill fewer. or 90 vehicles designed when exempt become for
excavation activities would increase from 100 cubic yards to up to 1,000 cubic
yards, with an added allowance for Class I–III forest practice excavation under
RCW 76.09.050.
These expanded exemptions would apply only when certain environmental
sensitivity criteria are not present. Projects remain non-exempt when located
on land covered by water, within 300 feet of wetlands or other aquatic
resources, or on parcels designated as “Survey Highly Advised: Very High
Risk” by DAHP, unless the City conditions approval on following an Inadvertent
Discovery Protocol. With these safeguards, the expanded thresholds
streamline review for routine projects while ensuring that environmentally
sensitive areas and high-risk archaeological sites continue to receive full
environmental oversight.
Impact (other than fiscal):
The proposed updates would reduce permit processing timelines for qualifying
projects while maintaining strong environmental safeguards through the City’s
Critical Areas Ordinance, Shoreline regulations, zoning standards, stormwater
requirements, and utility codes. The amendments also clarify that high-risk
archaeological sites and environmentally sensitive areas remain fully subject to
SEPA review, ensuring continued protection of cultural and natural resources.
Overall, the changes improve consistency with regional jurisdictions and align
Pasco’s thresholds with those authorized by state law.
Page 271 of 329
V. DISCUSSION:
The environmental analysis (Attachment 2) prepared in accordance with WAC
197-11-800 shows that Pasco’s existing development regulations already
address all elements of the natural and built environment identified in WAC
197-11-444, ensuring that the environmental protections normally reviewed
through SEPA remain in place. Although certain development types may be
exempt from SEPA threshold review under the proposed ordinance, all projects
must still comply with these regulatory standards, and SEPA review continues
to be required for land within 300 feet of waterbodies or wetlands, land covered
by DAHP. by identified parcels any high-risk and water, archaeological
Outreach conducted in 2025 with WSDOT and local Tribes resulted in no
objections to the proposed threshold increases. WSDOT requested continued
coordination regarding Traffic Impact Analyses, and staff will continue to
provide reports to the agency upon request.
Recommendation:
Staff recommend that Council review the proposed amendments to PMC
23.15.025, provide direction, and authorize placement of the ordinance on the
February 2, 2026, Council Meeting to be considered during a public hearing.
Constraints (time or other considerations):
The public comment period closes on January 26, 2026, and a public hearing
must be held before the ordinance can be adopted. The overall adoption
timeline should remain aligned with the required comment period and with the
City’s prior outreach commitments to WSDOT and local Tribes.
Next Steps:
from workshop the feedback Next incorporating include steps Council
discussion, concluding the public comment period, and then scheduling the
ordinance for public hearing and formal action in February 2026.
Alternatively, Council May:
proposed Alternatively, Council may choose to request revisions to the
ordinance, seek additional environmental or legal analysis, or decide not to
move forward with adoption at this time.
Page 272 of 329
Ordinance – Amending PMC Title 23 - 1
Title 23
ENVIRONMENTAL IMPACT
Chapters:
23.05 Authority
23.10 General Requirements
23.15 Categorical Exemption and Threshold Determinations
23.20 Environmental Impact Statement (EIS)
23.25 Commenting
23.30 Using Existing Environmental Documents
23.35 SEPA and Agency Decisions
23.40 Definitions
23.45 Categorical Exemptions
23.50 Agency Compliance
23.55 Critical Lands Protection
23.60 Forms
Chapter 23.05
AUTHORITY
Sections:
23.05.010 Authority.
23.05.020 Implementation.
23.05.010 Authority.
The State Environmental Policy Act (SEPA), Chapter 43.21C RCW as amended, and the SEPA
rules, Chapter 197-11 WAC, provided the authority for the City to adopt SEPA rules and
procedures. [Ord. 3297 § 1, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.01.010.]
23.05.020 Implementation.
This title, entitled “Environmental Impact,” contains the City’s SEPA rules and procedures,
consistent with and implementing the authority referenced in PMC 23.05.010. Chapter 197-11
WAC shall be used in conjunction with this title. [Ord. 3297 § 1, 1998; Ord. 2512 § 1, 1984; Code
1970 § 23.01.020.]
Chapter 23.10
GENERAL REQUIREMENTS
Sections:
23.10.010 Purpose.
23.10.020 Adoption by reference.
23.10.030 Additional definitions.
23.10.040 Designation of responsible official.
23.10.050 Lead agency determination and responsibilities.
23.10.060 Additional timing considerations.
Page 273 of 329
Ordinance – Amending PMC Title 23 - 2
23.10.010 Purpose.
This chapter establishes the basic requirements that apply to the SEPA process. More specific and
detailed rules and procedures are contained elsewhere in this title and are in addition to those
provided in this chapter. [Ord. 2512 § 1, 1984; Code 1970 § 23.02.010.]
23.10.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC, as supplemented
by this chapter:
WAC
197-11-040 Definitions.
197-11-050 Lead agency.
197-11-055 Timing of SEPA process.
197-11-060 Content of environmental review.
197-11-070 Limitations on actions during SEPA process.
197-11-080 Incomplete or unavailable information.
197-11-090 Supporting documents.
197-11-100 Information required of applicants.
197-11-158 GMA project review – Reliance on existing plans and regulations.
197-11-210 SEPA/GMA integration.
197-11-220 SEPA/GMA definitions.
197-11-228 Overall SEPA/GMA integration procedures.
197-11-230 Timing of an integrated SEPA/GMA process.
197-11-232 SEPA/GMA integration procedures for preliminary planning,
environmental analysis and expanded scoping.
197-11-235 Documents.
197-11-238 Monitoring.
197-11-250 SEPA/Model Toxic Control Act integration.
197-11-253 SEPA lead agency for MTCA actions.
197-11-256 Preliminary evaluation.
197-11-259 Determination of nonsignificance for MTCA remedial actions.
197-11-262 Determination of significance and EIS for MTCA remedial actions.
197-11-265 Early scoping for MTCA remedial actions.
197-11-268 MTCA interim actions.
[Ord. 3297 § 2, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.02.020.]
Page 274 of 329
Ordinance – Amending PMC Title 23 - 3
23.10.030 Additional definitions.
In addition to those definitions contained within WAC 197-11-700 through 197-11-799, when
used in this title, the following terms shall have the following meanings, unless the context
indicates otherwise:
“Day(s)” shall mean calendar days; provided, that when the last day of a specified time period falls
upon a holiday or weekend, the next working day shall be the last day.
“Department” means any division, subdivision or organizational unit of the City of Pasco
established by ordinance, rule, or order.
“Early notice” means the City’s response to an applicant stating whether it considers issuance of a
determination of significance likely for the applicant’s proposal.
“Ordinance” means the ordinance, resolution, or other procedure used by the City of Pasco to adopt
regulatory requirements.
“SEPA rules” means Chapter 197-11 WAC adopted by the Department of Ecology. [Ord. 3297
§ 2, 1998; Code 1970 § 23.02.030.]
23.10.040 Designation of responsible official.
(1) For those proposals for which the City is the lead agency, the responsible official shall be the
Director of Community and Economic Development or his/her designee.
(2) For all proposals for which the City is the lead agency, the responsible official shall make the
threshold determination, supervise scoping and preparation of any required environmental impact
statement (EIS), and perform any other functions assigned to the “lead agency” or “responsible
official” by those sections of the SEPA rules that were adopted by reference in WAC 197-11-050
and WAC 197-11-910 WAC 173-806-020.
(3) The City shall retain all documents required by the SEPA rules (Chapter 197-11 WAC) and
make them available in accordance with Chapter 42.56 42.17 RCW. [Ord. 3297 § 2, 1998; Ord.
2512 § 1, 1984; Code 1970 § 23.02.040.]
23.10.050 Lead agency determination and responsibilities.
(1) The department within the City receiving an application for or initiating a proposal that
involves a nonexempt action shall forward the application to the responsible official. The
responsible official shall determine the lead agency for that proposal under WAC 197-11-050 and
197-11-922 through 197-11-940955, unless the lead agency has been previously determined or
that the department is aware that another department or agency is in the process of determining the
lead agency.
(2) When the City is the lead agency for a proposal, the responsible official shall supervise
compliance with the threshold determination requirements, and if an EIS is necessary, shall
supervise preparation of the EIS.
Page 275 of 329
Ordinance – Amending PMC Title 23 - 4
(3) When the City is not the lead agency for a proposal, all departments of the City shall use and
consider, as appropriate, either the DNS or the final EIS of the lead agency in making decisions
on the proposal. No City department shall prepare or require preparation of a DNS or EIS in
addition to that prepared by the lead agency, unless required under WAC 197-11-600. In some
cases, the City may conduct supplemental environmental review under WAC 197-11-600 620.
(4) If the City receives a lead agency determination made by another agency that appears
inconsistent with the criteria of WAC 197-11-922 through 197-11-940955, it may object to the
determination. Any objection must be made to the agency originally making the determination
within 15 days of receipt of the determination, or must petition the Department of Ecology for a
lead agency determination under WAC 197-11-946 anytime within the 15-day time period.
(5) Departments of the City are authorized to make agreements as to lead agency status or shared
lead agency duties for a proposal under WAC 197-11-942 and 197-11-9446; provided, that the
responsible official and any department that will incur responsibilities as the result of such
agreement approve the agreement.
(6) Any department making a lead agency determination for a private project shall require
sufficient information from the applicant to identify which other agencies have jurisdiction over
the proposal (that is: Which agencies require nonexempt licenses?). [Ord. 3297 § 2, 1998; Ord.
2512 § 1, 1984; Code 1970 § 23.02.050.]
23.10.060 Additional timing considerations.
(1) For nonexempt proposals, the DNS or FEIS for the proposal shall accompany the City’s staff
recommendation to the Hearing Examiner or Planning Commission.
(2) If the City’s only action on a proposal is a decision on a building permit or other license that
requires detailed project plans and specifications, the applicant may request, in writing, the City
conduct environmental review prior to submission of the detailed plans and specifications. The fee
for such request shall be the same as in PMC 23.50.040(1), and shall accompany the written
request. [Ord. 4496 § 3, 2020; Ord. 3297 § 2, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.02.060.]
Chapter 23.15
CATEGORICAL EXEMPTION AND THRESHOLD DETERMINATIONS
Sections:
23.15.010 Purpose.
23.15.020 Adoption by reference.
23.15.025 Categorical Exemptions
23.15.030 Use of exemptions.
23.15.040 Environmental checklist.
23.15.050 Mitigated DNS.
Page 276 of 329
Ordinance – Amending PMC Title 23 - 5
23.15.010 Purpose.
(1) The rules and procedures established in this chapter are to determine whether a proposal has a
“probable significant adverse environmental impact” requiring an environmental impact statement
(EIS) to be prepared. The rules and procedures are also used for evaluating impacts not requiring
an EIS.
(2) This chapter further establishes the proposals which are categorically exempt from threshold
determination and environmental impact statement requirements, subject to the rules and
limitations on categorical exemptions contained in WAC 197-11-305 and this chapter.
23.15.020 Adoption by reference.
(1) The City adopts, by reference, the following sections of Chapter 197-11 WAC, as
supplemented by this chapter:
WAC
197-11-300 Purpose of this part.
197-11-305 Categorical exemptions.
197-11-310 Threshold determination required.
197-11-315 Environmental checklist.
197-11-330 Threshold determination process.
197-11-335 Additional information.
197-11-340 Determination of nonsignificance (DNS).
197-11-350 Mitigated DNS.
197-11-355 Optional DNS.
197-11-360 Determination of significance (DS)/ initiation of scoping.
197-11-390 Effect of threshold determination.
197-11-800 Categorical Exemptions.
197-11-880
197-11-890
Emergencies.
Petitioning DOE to change exemptions
(2) If a proposal fits within any of the provisions in WAC 197-11-800, the proposal shall be
categorically exempt from threshold determination requirements except as follows:
(a) The proposal is not exempt under WAC 197-11-908, environmentally sensitive areas.
(b) The proposal is a segment of a proposal that includes:
(i) A series of actions, physically or functionally related to each other, some of
which are categorically exempt and some of which are not; or
(ii) A series of exempt actions that are physically or functionally related to each
other, and that together may have a probable significant adverse environmental
impact in the judgment of an agency with jurisdiction. If so, that agency shall be
the lead agency, unless the agencies with jurisdiction agree that another agency
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Ordinance – Amending PMC Title 23 - 6
should be the lead agency. Agencies may petition the Department of Ecology to
resolve lead agency disputes.
[Ord. 3297 § 3, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.03.020.]
23.15.025 Flexible Categorical Exemptions
(1) The following types of construction activities are not categorically exempt when:
(a) Undertaken in any part on land covered by water,
(b) Within 300 feet of any areas which may contain aquatic resources, including wetlands,
streams, or other areas where surface water or groundwater may collect, pond or flow,
(c) On parcels designated as “Survey Highly Advised: Very High Risk” by the Washington
State Department of Archaeology and Historic Preservation.
All other parcels may be exempt from SEPA review only if Inadvertent Discover
Protocol is included by the City as condition of approval prior to issuance of any
ground disturbing permits.
(d) If the Responsible Official determines that a categorically exempt project presents special
circumstances or new information warranting additional environmental review, the project
may be directed to undergo such review, notwithstanding its exempt status.
(2) The following types of construction activities are categorically exempt except for activities
identified in PMC 23.15.025 (1).
(a) The construction or location of attached or detached single-family residential structures of
30 dwelling units or less.
(b) The construction or location of multi-family residential structures of 60 dwelling units or
less.
(c) The construction of a barn, loafing shed, farm equipment storage building, produce storage
or packing structure, or similar agricultural structure, covering 40,000 square feet or less,
and to be used only by the property owner or agent in farming the property. This exemption
does not apply to feed lots.
(d) The construction of an office, school, commercial, recreational, service or storage building
with 20,000 square feet of gross floor area, or less, and with associated parking facilities
designed for 90 vehicles or less.
(e) The construction of a parking lot designed for 90 vehicles or less.
(f) Any landfill or excavation of 1,000 cubic yards or less throughout the total lifetime of the
fill or excavation’ and any fill or excavation classified as Class I, II, or III forest practice
under RCW 76.09.050 or regulations thereunder.
23.15.030 Use of exemptions.
(1) Each department within the City that receives an application for a license or, in the case of
governmental proposals, the department initiating the proposal, shall request determination from
the responsible official whether the license and/or the proposal is exempt. The responsible
official’s determination that a proposal is exempt shall be final and not subject to administrative
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Ordinance – Amending PMC Title 23 - 7
review. If a proposal is determined to be exempt, none of the procedural requirements of this title
apply to the proposal. The City shall not require completion of an environmental checklist for an
exempt proposal.
(2) In determining whether or not a proposal is exempt the responsible official shall make certain
the proposal is properly defined and shall identify the governmental licenses required (WAC 197-
11-060). If a proposal includes nonexempt actions, the responsible official shall determine the lead
agency, even if the license application that triggers the department’s consideration is otherwise
exempt.
(3) If a proposal includes both exempt and nonexempt actions, the responsible official may
authorize or approve exempt actions prior to compliance with the procedural requirements of this
title; except that:
(a) The City shall not approve or give authorizeation for:
(i) Any nonexempt action;
(ii) Any action that would have an adverse environmental impact; or
(iii) Any action that would limit the choice of alternatives.
(b) The responsible official may withhold approval of an exempt action that would lead to
modification of the physical environment, when such modification would serve no purpose if
nonexempt action(s) were not approved; and
(c) The responsible official may withhold approval of exempt actions that would lead to
substantial financial expenditures by a private applicant when the expenditures would serve no
purpose if nonexempt action(s) were not approved. [Ord. 3297 § 3, 1998; Ord. 2512 § 1, 1984;
Code 1970 § 23.03.030.]
23.15.040 Environmental checklist.
(1) A completed environmental checklist (or a copy) in the form provided in WAC 197-11-960,
shall be filed at the same time as an application for a permit, license or other approval not
specifically exempted in this title; except, a checklist is not needed if the responsible official and
applicant agree an EIS is required, SEPA compliance has been completed, or SEPA compliance
has been initiated by another agency. The responsible official shall use the environmental checklist
to determine the lead agency and, if the City is the lead agency, for making the threshold
determination.
(2) For private proposals, the City will require the applicant to complete the environmental
checklist, providing assistance as necessary. For City proposals, the department initiating the
proposal shall complete the environmental checklist for that proposal. [Ord. 2512 § 1, 1984; Code
1970 § 23.03.040.]
23.15.050 Mitigated DNS.
(1) As provided in this section and in WAC 197-11-350, the responsible official may issue a DNS
based on conditions attached to the proposal by the responsible official or on changes to, or
clarifications of, the proposal made by the applicant.
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Ordinance – Amending PMC Title 23 - 8
(2) An applicant may request, in writing, early notice of whether a DS is likely under WAC 197-
11-350. The request must:
(a) Follow submission of a permit application and environmental checklist for a nonexempt
proposal for which the department is lead agency; and
(b) Precede the City’s actual threshold determination for the proposal.
(3) The responsible official should respond to the request for early notice within five working
days. The response shall:
(a) Be written;
(b) State whether the City currently considers issuance of a DS likely and, if so, indicate the
general or specific area(s) of concern that is/are leading the City to consider a DS; and
(c) State that the applicant may change or clarify the proposal to mitigate the indicated impacts,
revising the environmental checklist and/or permit application as necessary to reflect the changes
or clarifications.
(4) As much as possible, the City should assist the applicant with identification of impacts to the
extent necessary to formulate mitigation measures.
(5) When an applicant submits a changed or clarified proposal, along with a revised or amended
environmental checklist, the City shall base its threshold determination on the changed or clarified
proposal and should make the determination within 15 days of receiving the changed or clarified
proposal:
(a) If the City indicated specific mitigation measures in its response to the request for early notice,
and the applicant changed or clarified the proposal to include those specific mitigation measures,
the City shall issue and circulate a DNS under WAC 197-11-340(2);
(b) If the City indicated areas of concern, but did not indicate specific mitigation measures that
would allow it to issue a DNS, the City shall make the threshold determination, issuing a DNS or
DS as appropriate;
(c) The applicant’s proposed mitigation measures (clarifications, changes or conditions) shall be
in writing and must be specific;
(d) Mitigation measures which justify issuance of a mitigated DNS may be incorporated in the
DNS by reference to agency staff reports, studies or other documents.
(6) A mitigated DNS issued under WAC 197-11-340(2) requires a 14-day comment period and
public notice given in accordance with PMC 23.25.030.
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Ordinance – Amending PMC Title 23 - 9
(7) Mitigation measures incorporated in the mitigated DNS shall be deemed conditions of
approval of the permit decision and may be enforced in the same manner as any term or condition
of the permit, or enforced in any manner specifically prescribed by the City.
(8) If the City’s tentative decision on a permit or approval does not include the mitigation
measures that were incorporated in a mitigated DNS for the proposal, the City should evaluate the
threshold determination to insure consistency with WAC 197-11-340(3)(a).
(9) The City’s written response under subsection (2) of this section shall not be construed as a
determination of significance. In addition, preliminary discussion of clarifications or changes to a
proposal, as opposed to a written request for early notice, shall not bind the City to consider the
clarifications or changes in its threshold determination. [Ord. 3297 § 3, 1998; Ord. 2512 § 1, 1984;
Code 1970 § 23.03.050.]
Chapter 23.20
ENVIRONMENTAL IMPACT STATEMENT (EIS)
Sections:
23.20.010 Purpose.
23.20.020 Adoption by reference.
23.20.030 Additional considerations to EIS preparation.
23.20.010 Purpose.
This chapter establishes the rules and procedure for preparing environmental impact statements.
[Ord. 2512 § 1, 1984; Code 1970 § 23.04.010.]
23.20.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC, as supplemented
by this chapter:
WAC
197-11-400 Purpose of EIS.
197-11-402 General requirements.
197-11-405 EIS types.
197-11-406 EIS timing.
197-11-408 Scoping.
197-11-410 Expanded Scoping. (Optional)
197-11-420 EIS preparation.
197-11-425 Style and size.
197-11-430 Format.
197-11-435 Cover letter or memo.
197-11-440 EIS contents.
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Ordinance – Amending PMC Title 23 - 10
WAC
197-11-442 Contents of EIS on nonproject proposals.
197-11-443 EIS contents when prior nonproject EIS.
197-11-444 Elements of the environment.
197-11-448 Relationship of EIS to other considerations.
197-11-450 Cost-benefit analysis.
197-11-455 Issuance of DEIS.
197-11-460 Issuance of FEIS.
[Ord. 3297 § 4, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.04.020.]
23.20.030 Additional considerations to EIS preparation.
(1) Preparation of any draft and final EIS (DEIS and FEIS) shall be at the direction of the
responsible official. Before the City issues an EIS, the responsible official shall be satisfied that it
complies within this title and Chapter 197-11 WAC.
(2) The DEIS and FEIS, and draft and final SEIS, shall be prepared either by the responsible
official or his/her designee, a consultant approved by the responsible official, or the applicant. If
the environmental documents are prepared by a consultant or the applicant, the responsible official
shall furnish the consultant or applicant with City rules and procedures governing such preparation,
and shall direct the areas of research and examination to be undertaken, as well as the organization
of the resulting document. In accordance with subsection (1) of this section, the responsible official
shall be satisfied, prior to any distribution, that such document complies with all applicable rules
and procedures.
(3) When an applicant or consultant is authorized, in writing, by the responsible official to prepare
a draft or final EIS or SEIS, the applicant shall be required to post bond or provide other security,
in a manner acceptable to the City Attorney, to assure payment of costs connected therewith. Upon
acceptance by the responsible official, any unused portion of the bond or security shall be returned.
(4) If the City prepares a draft or final EIS or SEIS on behalf of an applicant, the City shall charge
and collect a reasonable fee from the applicant to cover costs incurred by the City in the preparation
of the EIS, and may charge and collect for any other expenses authorized by Chapter 197-11 WAC.
Applicants shall be advised in writing of projected costs connected therewith prior to actual
preparation, and shall post bond or otherwise insure payment in a manner acceptable to the City
Attorney.
(5) The City may require an applicant to provide information the City does not possess, including
specific investigations. However, the applicant is not required to supply information that is not
required under this title or that is being requested from another agency. This does not apply to
information the City may request under another ordinance or statute. [Ord. 2512 § 1, 1984; Code
1970 § 23.04.030.]
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Ordinance – Amending PMC Title 23 - 11
Chapter 23.25
COMMENTING
Sections:
23.25.010 Purpose.
23.25.020 Adoption by reference.
23.25.030 Public notice.
23.25.040 Designation of official to perform consulted agency responsibilities for the
City.
23.25.010 Purpose.
This chapter establishes the rules for consulting, commenting and responding on all environmental
documents under SEPA, including rules for public notice and hearings. [Ord. 2512 § 1, 1984; Code
1970 § 23.05.010.]
23.25.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC, as supplemented
in this chapter:
WAC
197-11-500 Purpose of this part.
197-11-502 Inviting comment.
197-11-504 Availability and cost of environmental documents.
197-11-508 SEPA Register
197-11-535 Public hearings and meetings.
197-11-545 Effect of no comment.
197-11-550 Specificity of comments.
197-11-560 FEIS response to comments.
197-11-570 Consulted agency costs to assist lead agency.
[Ord. 2512 § 1, 1984; Code 1970 § 23.05.020.]
23.25.030 Public notice.
Whenever the City issues a DNS under WAC 197-11-340(2) or a DS under WAC 197-11-360(3),
and shall integrate the public notice required under this section with existing notice procedures for
the City’s nonexempt permits or approvals required for the proposal, public notice shall be given
as follows:
(1) If a SEPA document is issued concurrently with the notice of application, the public notice
requirements for the notice of application will suffice to meet the SEPA public notice
requirements.
(2) If no public notice is required for the permit or approval, the City shall give notice of by
posting in the City Hall at 525 North Third Avenue.
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Ordinance – Amending PMC Title 23 - 12
(3) Whenever the City issues a DS under WAC 197-11-360(3), the City shall state the scoping
procedure for the proposal in the DS as required in WAC 197-11-408 and in the public notice.
(4) If a DNS is issued using the optional DNS process, the public notice requirements for the
notice of application as supplemented by the requirements in WAC 197-11-355 will suffice to
meet the SEPA public notice requirements.
(5) Whenever the City issues a DEIS under WAC 197-11-455(5) or a SEIS under WAC 197-11-
620, notice of the availability of those documents shall be given by indicating the availability of
the DEIS in any public notice required for a nonexempt license and publishing notice in a
newspaper of general circulation in the county, City or general area where the proposal is located
and indicating when comments are due.
(6) The City shall give official notice under WAC 197-11-680(5) whenever it issues a permit or
approval for which a statute or ordinance establishes a time limit for commencing judicial appeal.
(7) Any publication requirement in this section shall be at the expense of the applicant. [Ord.
3297 § 5, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.05.030.]
23.25.040 Designation of official to perform consulted agency responsibilities for the
City.
(1) The Director of Community and Economic Development shall be responsible for preparation
of written comments for the City in response to a consultation request prior to a threshold
determination, preparation in scoping and reviewing a DEIS.
(2) The Director of Community and Economic Development shall be responsible for the City’s
compliance with WAC 197-11-550 whenever the City is a consulted agency and is authorized to
develop operating procedures that will ensure that requests are prepared in a timely fashion and
include data from all appropriate departments of the City. [Ord. 2512 § 1, 1984; Code 1970
§ 23.05.040.]
Chapter 23.30
USING EXISTING ENVIRONMENTAL DOCUMENTS
Sections:
23.30.010 Purpose.
23.30.020 Adoption by reference.
23.30.010 Purpose.
This chapter establishes the rules and procedures for using previously prepared environmental
documents, National Environmental Policy Act (NEPA) document, supplemental environmental
impact statements (SEIS), addenda to environmental documents, adoption of environmental
documents, incorporating existing studies and material by reference and combining documents.
The intent is to avoid duplication and unnecessary paperwork by utilizing existing information
within the context of SEPA review where pertinent to a proposal. [Ord. 2512 § 1, 1984; Code 1970
§ 23.06.010.]
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Ordinance – Amending PMC Title 23 - 13
23.30.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC:
WAC
197-11-164 Planned actions – Definition and criteria.
197-11-168 Ordinances or resolutions designating planned actions – Procedure for
adoption.
197-11-172 Planned actions – Project review.
197-11-600 When to use existing environmental documents.
197-11-610 Use of NEPA documents.
197-11-620 Supplemental environmental impact statement – Procedures.
197-11-625 Addenda – Procedures.
197-11-630 Adoption – Procedures.
197-11-635 Incorporation by reference – Procedures.
197-11-640 Combining documents.
[Ord. 3297 § 7, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.06.020.]
Chapter 23.35
SEPA AND AGENCY DECISIONS
Sections:
23.35.010 Purpose.
23.35.020 Adoption by reference.
23.35.030 Substantive authority.
23.35.040 Authority to attach conditions.
23.35.050 Authority to deny proposals.
23.35.060 SEPA policies.
23.35.070 Appeals.
23.35.010 Purpose.
This chapter establishes the rules and policies constituting the City’s substantive authority to
condition or deny proposals as a result of SEPA. This chapter also provides procedures for
appealing SEPA determinations. [Ord. 2512 § 1, 1984; Code 1970 § 23.07.010.]
23.35.020 Adoption by reference.
The City adopts by reference the following sections of Chapter 197-11 WAC, as supplemented by
this chapter:
WAC
197-11-650 Purpose of this part.
197-11-655 Implementation.
197-11-660 Substantive authority and mitigation.
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Ordinance – Amending PMC Title 23 - 14
WAC
197-11-680 Appeals.
[Ord. 3297 § 8, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.07.020.]
23.35.030 Substantive authority.
The policies and goals set forth in this chapter are supplementary to those in the existing
authorization of the City. [Ord. 2512 § 1, 1984; Code 1970 § 23.07.030.]
23.35.040 Authority to attach conditions.
The City may attach conditions to a permit or appeal for a proposal so long as:
(1) Such conditions are necessary to mitigate specific probable adverse environmental impacts
identified in environmental documents prepared pursuant to this title; and
(2) Such conditions are in writing; and
(3) The mitigation measures included in such conditions are reasonable and capable of being
accomplished; and
(4) The City has considered whether other local, state or federal mitigation measures applied to
the proposal are sufficient to mitigate the identified impacts; and
(5) Such conditions are based on one or more policies in PMC 23.35.060 and cited in the license
or other decision documents. [Ord. 2512 § 1, 1984; Code 1970 § 23.07.040.]
23.35.050 Authority to deny proposals.
The City may deny a permit or approval for a proposal on the basis of SEPA so long as:
(1) A finding is made that approving the proposal would result in probable significant adverse
environmental impacts that are identified in a FEIS or final SEIS prepared pursuant to this title;
and
(2) A finding is made that there are no reasonable mitigation measures capable of being
accomplished that are sufficient to mitigate the identified impact; and
(3) The denial is based on one or more policies identified in PMC 23.30.070 and identified in
writing in the decision document. [Ord. 2512 § 1, 1984; Code 1970 § 23.07.050.]
23.35.060 SEPA policies.
The City designates and adopts by reference the following policies as the basis for the City’s
exercise of authority pursuant to this section:
(1) The City shall use all practicable means, consistent with other essential considerations of state
policy, to improve and coordinate plans, functions, programs and resources to the end that the state
and its citizens may:
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Ordinance – Amending PMC Title 23 - 15
(a) Fulfill the responsibilities of each generation as trustees of the environment for succeeding
generations;
(b) Assure for all people of the state safe, healthful, productive and aesthetically and culturally
pleasing surroundings;
(c) Attain in the widest range of beneficial uses of the environment without degradation, risk to
health or safety or other undesirable and unintended consequences;
(d) Preserve important historic, cultural and natural heritage;
(e) Maintain, whenever possible, an environment which supports diversity and variety of
individual choice;
(f) Achieve a balance between population and resource use which will permit high standards of
living and a wide sharing of life’s amenities; and
(g) Enhance the quality of renewable resources and approach the maximum attainable recycling
of depletable resources.
(2) The City recognizes that each person has a fundamental and inalienable right to a healthful
environment and that each person has a responsibility to contribute to the preservation and
enhancement of the environment.
(3) The City incorporates by reference the policies in the following plans, ordinances and
resolutions, as may be amended hereafter:
(a) Comprehensive Plan;
(b) Comprehensive Parks, and Recreation & Open Space (PROS) Master Plan;
(c) 3-R Area Action Plan Downtown Pasco Master Plan;
(d) Solid Waste Plan Broadmoor Master Plan and Development Regulations;
(e) Shoreline Master Program Plan;
(f) Urban Parks Recovery Program Transportation System Master Plan;
(g) Transportation Improvement Plan
(h) Pasco Municipal Code, Title 28, Critical Areas
(i) Pasco Municipal Code, Title 24 Floodplain
(j) (j) Pasco Design and Construction Standards and Specifications
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Ordinance – Amending PMC Title 23 - 16
(g) Resolution Nos. 943, 1305, 1372 and 2337; and
(h) Ordinance No. 3255.
(4) The City establishes the following additional policies:
(a) Require land development to include appropriate measures to prevent air pollution and
deterioration of ambient air quality;
(b) Require land development to utilize vegetation, topography and on-site drainage systems or
methods sufficient to prevent runoff onto public ways;
(c) Require land development where necessary to employ dust abatement, wind erosion and/or
site restoration methods where construction or subsequent operations involve grading or
excavation activities;
(d) Avoid the dumping or discharge of any unauthorized substance into the surface water or
groundwater systems;
(e) Preserve the physical capability of lands to support urban development and use;
(f) Recognize the intrinsic value of riparian wildlife habitat and, to the extent possible, prevent
its deterioration;
(g) Utilize the noise standards set forth in Chapter 173-60 WAC, for proposals not covered by
City standards, to regulate noise levels generated directly or indirectly by the use of lands;
(h) Utilize natural and manmade visual barriers to separate to the extent possible, residential land
development from commercial and industrial land developments and other nonresidential uses;
(i) Require accident contingency plans in conjunction with all land developments posing a threat
to vicinal properties when such operations involve a substantial risk of explosion or release of
hazardous substance;
(j) To avoid unnecessary congestion and hazard at the intersection of arterial streets, driveways
should be no closer than 60 feet to the intersection, and in no case be closer than 20 feet to the
intersection;
(k) To avoid unnecessary hazard associated with the movement of vehicles from public or private
properties onto public streets, any off-street parking lot, other than for residential development
requiring three or fewer off-street parking spaces, should be designed to allow vehicles to enter
public streets in a head-on fashion rather than by backing out; and
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Ordinance – Amending PMC Title 23 - 17
(l) Require the dedication and/or improvement of right-of-way to promote the logical extension
of public streets concurrent with development. [Ord. 3297 § 8, 1998; Ord. 2512 § 1, 1984; Code
1970 § 23.07.060.]
23.35.070 Appeals.
(1) When any nonexempt action, not requiring a decision of the City Council, is conditioned or
denied or after a threshold determination is made on the basis of SEPA by a nonelected official,
the decision may be appealed to the Hearing Examiner.
(2) Such appeal may be perfected by the proponent or an aggrieved party by giving notice to the
responsible official. The appeals shall be filed by the required deadlines of this chapter.
(a) The appeal shall be filed in writing and shall contain the name and address of the person filing
the appeal and the name of the organization or agency represented, if any.
(b) The appeal shall set forth the specific reason, rationale, and/or basis for the appeal.
(c) Payment of the appeal fee in the amount of $200.00 shall occur at the time the appeal is
filed.
(3) In addition to the exhibits submitted, the City may submit a responsive memorandum to the
Hearing Examiner and provide copies to the other parties at least one day prior to the hearing.
(4) If the appeal has been timely filed and complies with the requirements of subsection (2) of
this section, the Hearing Examiner shall conduct an open record appeal hearing into the merits of
the appeal, at which time the Hearing Examiner shall hear and receive testimony, documentary
evidence, and arguments from the parties solely on the issues raised or identified by the appeal.
(a) The person(s) filing the appeal shall have the burden of going forward with the evidence and
the ultimate burden of persuasion.
(b) Notice of any open record appeal hearing held pursuant to this section shall be provided to
the parties at least 14 days prior to the hearing.
(c) The Hearing Examiner may continue the open record appeal hearing from time to time without
further mail or delivered notice.
(d) The Hearing Examiner shall maintain an electronic record of the testimony and arguments
presented and a record of any physical evidence/documents presented.
(e) The Hearing Examiner’s decision shall be rendered within 10 working days of the conclusion
of an open record appeal hearing unless a longer period is agreed to by the appellant parties. This
will be the effective date of the decision.
(f) The Hearing Examiner’s decision shall include findings of fact and conclusions in support of
the decision.
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Ordinance – Amending PMC Title 23 - 18
(g) The Hearing Examiner’s decision under this section may be to grant or deny the appeal in
whole or in part, or to remand the threshold determination to the responsible official for
reconsideration.
(h) Appeal hearings held by the Hearing Examiner pursuant to this section shall be de novo.
(i) The Hearing Examiner’s decision shall become final unless timely appealed.
(5) Appeal of the final decision of the Hearing Examiner under this section shall be to the superior
court of Franklin County.
(6) Substantial Weight Accorded Responsible Official. The procedural determinations made by
the City’s responsible official shall carry substantial weight in any appeal proceeding under this
chapter.
(7) Record. For any appeal to superior court under this chapter, the City shall provide for a record
that shall consist of the following:
(a) Findings and conclusions;
(b) Testimony under oath;
(c) A taped or written transcript, the cost of which shall be borne by the appellant; and
(d) Admitted exhibits.
(8) Exhaustion of Remedies. SEPA appeal procedures, as provided herein, must be utilized prior
to judicial review of the SEPA decision.
(9) Appeal of Intermediate Steps Prohibited. Appeal of the intermediate steps under SEPA (e.g.,
lead agency determination, scoping, draft EIS adequacy) shall not be allowed.
(10) One Administrative Appeal Permitted. Only one administrative appeal of a threshold
determination or of the adequacy of an EIS shall be permitted under these rules; successive
administrative appeals on these issues are not allowed. This limitation does not apply to
administrative appeals before another agency.
(11) Scope of Appeals Limited. Appeals on SEPA procedures shall be limited to review of a final
threshold determination and final EIS. These appeals may occur prior to an agency’s final decision
on a proposed action.
(12) Appeal to be Consolidated with Underlying Permitted Action. In any appeal, except that of
a threshold determination, the appeal shall consolidate any allowed appeals of procedural and
substantive determinations under SEPA with a hearing or appeal on the underlying governmental
action in a single simultaneous hearing before the Hearing Examiner. This hearing shall be one at
which the Hearing Examiner will consider either the agency’s decision or a recommendation on
the proposed underlying governmental action.
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Ordinance – Amending PMC Title 23 - 19
(13) Consolidated Appeals Required. Any appeal of a procedural or substantive determination
under SEPA issued at the same time as the decision on a project action shall be filed within 14
days after a notice of decision under RCW 36.70B.130 or after other notice that the decision has
been made and is appealable. In order to allow public comment on a DNS prior to requiring an
administrative appeal to be filed, this appeal period shall be extended for an additional seven days
if the appeal is of a DNS for which public comment is required under this chapter, except that
. Ffor threshold determinations issued prior to a decision on a project action, any administrative
appeal shall be filed within 14 days after notice that the determination has been made and is
appealable.
(14) Conflict with Other City rules. In the event any of the SEPA appeal rules conflict with other
sections of this code, the SEPA appeal rules shall govern, except for consolidated appeals. For
consolidated appeals, the timelines here shall govern. unless PMC 4.02.100 provides for a longer
time period, in which case the longer period shall govern.
(15) Conflict with SEPA Statute and Regulations. In the event any of the City’s SEPA rules
conflict with any portion of Chapter 197-11 WAC , Chapter 43.21C or 36.70B RCW, the rules
contained in the state statutes and regulations shall govern. [Ord. 4520 § 1, 2021; Ord. 3765 § 2,
2006; Ord. 3297 § 8, 1998; Ord. 2886 § 1, 1992; Ord. 2512 § 1, 1984; Code 1970 § 23.07.070.]
Chapter 23.40
DEFINITIONS
Sections:
23.40.010 Purpose.
23.40.020 Adoption by reference.
23.40.010 Purpose.
This chapter is established to define terms used in reference to SEPA, within this title of this code
and, by reference, to Chapter 197-11 WAC. [Ord. 2512 § 1, 1984; Code 1970 § 23.08.010.]
23.40.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC, as supplemented
by this chapter:
WAC
197-11-700 Definitions.
197-11-702 Act.
197-11-704 Action.
197-11-706 Addendum.
197-11-708 Adoption.
197-11-710 Affected tribe.
197-11-712 Affecting.
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Ordinance – Amending PMC Title 23 - 20
WAC
197-11-714 Agency.
197-11-716 Applicant.
197-11-718 Built environment.
197-11-720 Categorical exemption.
197-11-721 Closed record hearing.
197-11-722 Consolidated appeal.
197-11-724 Consulted agency.
197-11-726 Cost-benefit analysis.
197-11-728 County/city.
197-11-730 Decision maker.
197-11-732 Department.
197-11-734 Determination of nonsignificance (DNS).
197-11-736 Determination of significance (DS).
197-11-738 EIS.
197-11-740 Environment.
197-11-742 Environmental checklist.
197-11-744 Environmental document.
197-11-746 Environmental review.
197-11-750 Expanded scoping.
197-11-752 Impacts.
197-11-754 Incorporation by reference.
197-11-756 Lands covered by water.
197-11-758 Lead agency.
197-11-760 Lands covered by water.
197-11-762 License.
197-11-764 Major action.
197-11-766 Mitigated DNS.
197-11-768 Mitigation.
197-11-770 Natural environment.
197-11-772 NEPA.
197-11-774 Nonproject.
197-11-775 Open record hearing.
Page 292 of 329
Ordinance – Amending PMC Title 23 - 21
WAC
197-11-776 Phased review.
197-11-778 Preparation.
197-11-780 Private project.
197-11-782 Probable.
197-11-784 Proposal.
197-11-786 Reasonable alternative.
197-11-788 Responsible official.
197-11-790 SEPA.
197-11-792 Scope.
197-11-793 Scoping.
197-11-794 Significant.
197-11-796 State agency.
197-11-797 Threshold determination.
197-11-799 Underlying governmental action.
[Ord. 3297 § 9, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.08.020.]
Chapter 23.45
CATEGORICAL EXEMPTIONS
Sections:
23.45.010 Purpose.
23.45.020 Adoption by reference.
23.45.010 Purpose.
This chapter establishes the proposals which are categorically exempt from threshold
determination and environmental impact statement requirements, subject to the rules and
limitations on categorical exemptions contained in WAC 197-11-305. [Ord. 2512 § 1, 1984; Code
1970 § 23.09.010.]
23.45.020 Adoption by reference.
The City adopts by reference the following sections of Chapter 197-11 WAC, as supplemented by
PMC 23.15.030 and 23.50.030:
WAC
197-11-800 Categorical exemptions.
197-11-880 Emergencies.
197-11-890 Petitioning DOE to change exemptions.
[Ord. 3297 § 10, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.09.020.]
Page 293 of 329
Ordinance – Amending PMC Title 23 - 22
Chapter 23.50
AGENCY COMPLIANCE
Sections:
23.50.010 Purpose.
23.50.020 Adoption by reference.
23.50.030 Environmentally sensitive areas.
23.50.040 Fees.
23.50.010 Purpose.
This chapter is established to provide rules for SEPA compliance, including rules for changing
fees under the SEPA process; designating categorical exemptions that do not apply within critical
areas; listing agencies with environmental expertise; selecting the lead agency; and applying these
rules to current agency activities. [Ord. 3297 § 11, 1998; Ord. 2512 § 1, 1984; Code 1970
§ 23.10.010.]
23.50.020 Adoption by reference.
The City adopts, by reference, the following sections of Chapter 197-11 WAC:
WAC
197-11-900 Purpose of this part.
197-11-902 Agency SEPA policies.
197-11-906 Content and consistency of agency procedures.
197-11-916 Application to ongoing actions.
197-11-920 Agencies with environmental expertise.
197-11-922 Lead agency rules.
197-11-924 Determining the lead agency.
197-11-926 Lead agency for governmental proposals.
197-11-928 Lead agency for public and private proposals.
197-11-930 Lead agency for private projects with one agency with jurisdiction.
197-11-932 Lead agency for private projects requiring licenses from more than one
agency, when one of the agencies is a county/city.
197-11-934 Lead agency for private projects requiring licenses from a local agency,
not a county/city, and one or more state agencies.
197-11-936 Lead agency for private projects requiring licenses from more than one
state agency.
197-11-938 Lead agencies for specific proposals.
197-11-940 Transfer of lead agency status to a state agency.
197-11-942 Agreements on lead agency status.
197-11-944 Agreements on division of lead agency duties.
Page 294 of 329
Ordinance – Amending PMC Title 23 - 23
WAC
197-11-946 DOE resolution of lead agency disputes.
197-11-948 Assumption of lead agency status.
[Ord. 2512 § 1, 1984; Code 1970 § 23.10.020.]
23.50.030 Environmentally sensitive areas.
The scope of environmental review of actions within critical areas shall be limited to:
(1) Documenting whether the proposal is consistent with the requirements of the critical areas
ordinance; and
(2) Evaluating potentially significant impacts on the critical area resources not adequately
addressed by GMA planning document and development regulations, if any, including any
additional mitigation measures needed to protect the critical area in order to achieve consistency
with SEPA and other applicable environmental review laws. [Ord. 3297 § 11, 1998; Ord. 2512
§ 1, 1984; Code 1970 § 23.10.030.]
23.50.040 Fees.
The City shall require the following fees for its activities in accordance with the provisions of this
title:
(1) Threshold Determination. For every environmental checklist reviewed by the City when it is
lead agency, a fee of $75.00 shall be required from the proponent of the proposal. This fee shall
be collected prior to undertaking the threshold determination, and the time periods provided by
this title for making a threshold determination shall not begin to run until payment of the fee.
(2) Environmental Impact Statements.
(a) For all proposals requiring an EIS for which the City is the lead agency and for which the
responsible official determines that the EIS shall be prepared by employees of the City, the City
may charge and collect a reasonable fee from any applicant to cover costs incurred by the City in
the preparation of an EIS. If it is determined that an EIS is required, applicants shall be advised of
projected costs of the statement prior to actual preparation and shall post bond or otherwise insure
payment of such costs, in a manner acceptable to the City Attorney;
(b) The responsible official may determine that the City will contract directly with a consultant
for preparation of an EIS, or portion of the EIS, for activities initiated by some person or entity
other than the City and may bill such costs and expense directly to the applicant. Such consultants
shall be selected by mutual agreement of the City and the applicant after a call for bids. Applicants
may be required to post bond or otherwise insure payment of such costs, in a manner acceptable
to the City Attorney;
(c) In the event that a proposal is modified so that an EIS is no longer required, the responsible
official shall refund any fees under subsections (2)(a) and (2)(b) of this section which were
collected for costs not incurred.
(3) No fee shall be collected by the City for performing its duties as a consulted agency.
(4) The City may charge any person for copies of any document prepared pursuant to the
requirements of this title, and for mailing thereof, in a manner provided by Chapter 42.17 RCW.
Page 295 of 329
Ordinance – Amending PMC Title 23 - 24
(5) The City may collect a reasonable fee from an applicant to cover the cost of meeting the public
notice requirements of this title, relating to the applicant’s proposal.
(6) The fee for appeals under PMC 23.35.070 shall be $200.00.
(7) Except as provided in subsection (2)(c) of this section, all fees are nonrefundable. [Ord. 3297
§ 11, 1998; Ord. 2512 § 1, 1984; Code 1970 § 23.10.040.]
Chapter 23.55
CRITICAL LANDS PROTECTION
Sections:
23.55.010 General provisions.
23.55.020 Application.
23.55.010 General provisions.
The provisions of the State Environmental Policy Act and Shoreline Management Act and their
attendant rules are recognized as the regulatory vehicle through which the City meets its
obligations to protect critical lands as required by RCW 36.70A.060 and RCW Ch. 90.58
RCWRCW 36.78.030 and 36.78.060. [Ord. 2923 § 1, 1993; Code 1970 § 23.11.010.]
23.55.020 Application.
All proposed land development projects shall be reviewed for critical lands protection utilizing the
regulations and processes of the State Environmental Policy Act, the Shoreline Management Act
and attendant rules. [Ord. 2923 § 1, 1993; Code 1970 § 23.11.020.]
Chapter 23.60
FORMS
Sections:
23.60.010 Purpose.
23.60.020 Adoption by reference.
23.60.010 Purpose.
This chapter establishes the forms that the City is to utilize in complying with the requirements of
this title. [Ord. 3297 § 13, 1998; Code 1970 § 23.12.010.]
23.60.020 Adoption by reference.
The City adopts by reference the following sections of Chapter 197-11 WAC dealing with forms:
WAC
197-11-960 Environmental checklist.
197-11-965 Adoption notice.
197-11-970 Determination of nonsignificance (DNS).
197-11-980 Determination of significance and scoping (DS).
Page 296 of 329
Ordinance – Amending PMC Title 23 - 25
WAC
197-11-985 Notice of assumption of lead agency status.
197-11-990 Notice of action.
[Ord. 3297 § 13, 1998; Code 1970 § 23.12.020.]
Page 297 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
Environmental Analysis for Flexible Categorical Exemptions Proposed Under PMC
23.15.025 & Outreach Documentation
1. Purpose of This Documentation
This document demonstrates (as required by WAC 197-11 -800.c.i) that the environmental
analysis, protection standards, and mitigation requirements for all elements of the environment
listed in WAC 197-11 -444 have been adequately addressed for development that may be exempt
from SEPA threshold review under the amended PMC 23.15.025 Flexible Categorical
Exemptions.
This documentation is required under RCW 43.21C.229 and WAC 197-11 -800(1)(d) to justify
local categorical exemption threshold increases.
2. Nature of the Proposal
The City of Pasco has amended PMC 23.15.025 to adopt flexible categorical exemption
thresholds for:
• Single-family projects (≤ 30 units)
• Multifamily projects (≤ 60 units)
• Commercial/office/school/recreational buildings (≤ 20,000 sq. ft., ≤ 90 parking
spaces)
• Parking lots (≤ 90 spaces)
• Agricultural structures (≤ 40,000 sq. ft.)
• Landfill/excavation volumes (≤ 1,000 cubic yards)
These exemptions do not apply where environmental sensitivity is present, including:
• Land covered by water
• Areas within 300 feet of wetlands, streams, or surface/groundwater features
• DAHP “Survey Highly Advised: Very High Risk” archaeological parcels
Thus, the ordinance does not authorize any development; it only clarifies which future proposals
may be treated as categorically exempt.
3. Existing Environmental Framework That Provides Adequate Protection
All exempt projects remain subject to Pasco’s existing regulatory structure, which already
provides environmental analysis and mitigation equivalent to SEPA review. Below are the
applicable sections of Title 23 and other PMC titles.
Page 298 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
3.1 SEPA Regulations Adopted by Reference
PMC 23.10.020 adopts the core SEPA rules including:
• Environmental review content (WAC 197-11 -060)
• GMA/SEPA integration (WAC 197-11 -158 through 197-11 -235)
• Use of existing information and plans
PMC 23.15.020 and 23.45.020 adopt WAC 197-11 -800 (“Categorical Exemptions”) as the
baseline environmental exclusion framework.
3.2 Environmental Protection Already Addressing WAC 197-11 -444 Elements
WAC 197-11 -444 lists 14 elements of the natural environment and 9 elements of the built
environment. Each of these is already governed by existing City and State development
regulations.
Natural Environmental Elements
WAC 197-11 -444 Element Existing Pasco Regulations Addressing It
Earth PMC Title 12 (Grading); City Design & Construction Standards;
Stormwater Regulations
Air PMC 23.35.060(4)(a) – Prevention of air pollution and deterioration
Water PMC Title 28 (Critical Areas); PMC Title 24 (Floodplains); Stormwater
Standards
Plants / Animals Critical Areas Ordinance; Shoreline Regulations
Energy / Natural Resources State Energy Code; City Utility Policies
Environmental Health (noise, hazards,
contamination)
PMC 23.35.060(g–i) – Noise standards, hazardous materials, accident
contingency planning
Land / Shoreline / Wetlands PMC Title 28; Exemption restrictions in PMC 23.15.025(1) preventing
use near waterbodies or wetland
Built Environment Elements
WAC 197-11 -444 Element Existing Pasco Regulations Addressing It
Land & Shoreline Use PMC Titles 25 & 27 (Zoning); Comprehensive Plan
Housing Zoning Code; Building Code
Aesthetics PMC 23.35.060(h); Zoning Design Standards
Light & Glare Building Code; Zoning Regulations
Recreation Comprehensive Plan; Parks, Recreation & Open Space (PROS) Plan
Page 299 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
WAC 197-11 -444 Element Existing Pasco Regulations Addressing It
Historic / Cultural Resources DAHP “Survey Highly Advised: Very High Risk” restrictions; PMC
23.15.025(1); Inadvertent Discovery Protocol requirements
Transportation Transportation System Plan; Transportation Concurrency; City Design &
Construction Standards
Public Services & Utilities Water, Sewer, and Stormwater Master Plans; Fire Code; Building Code
Because all development must comply with these regulations regardless of SEPA exemption, the
City’s regulatory framework already performs the environmental analysis, protection, and
mitigation functions that SEPA would otherwise require for the development types exempted
under PMC 23.15.025.
4. Why Environmental Impacts Are Adequately Addressed Without SEPA Checklist
Review
4.1 Critical Lands Are Already Protected
PMC Title 28 (Critical Areas) and PMC 23.50.030 require consistency with critical area
regulations, independent of SEPA.
PMC 23.15.025 explicitly prohibits the use of exemptions for:
• Wetlands
• Streams
• Groundwater/surface water collection areas
• Floodplains
• Archaeological high-risk areas, further, all other parcels may be exempt from SEPA
review only if Inadvertent Discover Protocol is included by the City as condition of
approval prior to issuance of any ground disturbing permits.
Thus, any project that might affect sensitive resources automatically remains subject to SEPA
review.
4.2 Built Environment Impacts Governed Through Existing Codes
Even when SEPA is exempt, the City retains authority to require:
• Transportation improvements via concurrency
• Utility system upgrades
• Fire and building code compliance
• Stormwater mitigation
Page 300 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
• Archaeological IDP measures
• Zoning compliance
These requirements directly mitigate elements of the environment, meeting the intent of the
SEPA checklist.
5. Use of Prior Environmental Analyses
PMC 23.10.020, 23.30.020, and 23.35.060 adopt by reference:
• The City’s Comprehensive Plan
• Transportation System Master Plan
• Parks & Recreation Plan
• Critical Areas Ordinance
• Floodplain Ordinance
• Shoreline Master Program
• Design & Construction Standards
Other codes used to review environmental components:
• City's Design and Construction Standards & Specifications (2022 revision)
• Pasco Municipal code
• PMC 3.35 Fee summary
• PMC 3.40 Impact Fees
• PMC 12.36 Concurrency
• Pasco Transportation System Master Plan (resolution 4220) or as amended.
• City of Pasco Design and Construction Standards and Specifications for Public Works
Improvements dated March 2022 or as revised after this date.
These documents incorporate or reference programmatic environmental analyses previously
completed under SEPA or GMA, which provide existing environmental review for the types of
development covered by the exemption.
Therefore, environmental impacts for small-scale development within urbanized/UGA areas have
already been reviewed at the planning level, satisfying the requirement of RCW 43.21C.229.
6. Outreach and Coordination with WSDOT And Local Tribes
Page 301 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
A 60-day notice was provided to the following agencies for review and comment related to the
SEPA Threshold changes.
A meeting was held with WSDOT staff on July 24, 2025, to discuss the SEPA threshold
increases. WSDOT requested all Traffic Impact Analysis Reports be emailed to their agency as
an FYI. City of Pasco intends to further coordinate with WSDOT should the levels be increased
further in the future.
WSDOT staff below were mailed the Notice of Adoption of SEPA Flexible Exemptions on
11.26.2025 for review and comment.
• mark.reynolds@wsdot.wa.gov
• phil.nugent@wsdot.wa.gov
Coordination with Local Tribes (Colville, Umatilla, and Yakama Nation) occurred in 2025 via
phone calls and/or Teams meetings. Memorandum of Understandings could be a tool utilized if
desired instead of requiring a SEPA review for High-Risk areas however, at this time, the city of
Pasco proposes that a SEPA review is triggered if a project falls within a High-Risk area. All other
projects must include inadvertent discovery language as a condition of approval prior to issuance
of any ground disturbing permits. The following contacts were notified via the 60-day Notice of
Adoption of SEPA Flexible Exemptions on 11.26.2025 for review and comment.
Confederated Tribes of the Colville Reservation
• Arrow.Coyote@colvilletribes.com
• guy.moura@colvilletribes.com
Confederated Tribes of the Umatilla
• PattyPerry@ctuir.org
• NaturalResources@ctuir.org
• CulturalResources@ctuir.org
Confederated Tribes and Bands of the Yakama Nation
• noah_oliver@yakama.com
• casey_barney@yakama.com
• corrine_camuso@yakama.com
• ian_gray@yakama.com
• jessica_lally@yakama.com
Page 302 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
Additional contacts (including Washington State Department of Ecology and Department. of
Archaeology and Historic Preservation Staff) were notified via the 60-day Notice of Adoption of
SEPA Flexible Exemptions 11.26.2025 for review and comment.
• admin@bbec.org admin@bbec.org
• Angela Pashon pashona@pasco-wa.gov
• Arnie Garza arnie.garza@cngc.com
• BDI rebeccaf@basindisposal.com
• Benton County michelle.mercer@co.benton.wa.us
• BFHD SEPA SEPA@BFHD.WA.GOV
• Brad Backus brad@franklincountyirrigation.com
• Brian Scott bscott@scbid.org
• Carmen Patrick patrickc@pasco-wa.gov
• City of Kennewick anthony.muai@ci.kennewick.wa.us
• City of Richland mrizzitiello@ci.richland.wa.us
• Deborah Rodgers dxrodgers@bpa.gov
• Dept. of Archaeology and Historic Preservation sepa@dahp.wa.gov
• SEPACENTER@dnr.wa.gov
• Eric Dixon edixon@scbid.org
• Erin Braich ebraich@bfcog.us
• Erin Hockaday erint@bfhd.wa.gov
• FPUD Engineering@franklinpud.com
• Franklin County wmccart@franklincountywa.gov
• Gabe Martin gmartin@bft.org
• Jack Howard Jack.Howard@bfhd.wa.gov
• Jody Adams jody.adams@cngc.com
• John Burns john@franklincountyirrigation.com
• Junior Campos junior.campos@charter.com
• Kathryn Wall kwall@bft.org
• Keith P Baird keithb@nezperce.org
• Kity Shaffer kirt@tippettcompany.com
• Leticia Moroy-Iglesias lmonroy@franklinpud.com
• Maria Serra serram@pasco-wa.gov
• Mark Hay mhay@bbec.org
• Michael Ritter Michael.ritter@dfw.wa.gov
Page 303 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
• Mike Beck mike.beck@charter.com
• Nikki Morgan nmorgan@co.franklin.wa.us
• R3 Planning DFW R3planning@dfw.wa.gov
• Richa Sigdel sigdelr@pasco-wa.gov
• Robin Moug rmoug@co.franklin.wa.us
• Tony Campos antonio.campos@charter.com
• Walla Walla ACOE cenww-pa@usace.army.mil
• Walla Walla County Director lprentice@wwcowa.gov
• WSDOT scplanning@wsdot.wa.gov
• WSDOT Aviation Land Use aviationlanduse@wsdot.wa.gov
Page 304 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
NOTICE AND OPPORTUNITY FOR COMMENT ON PROPOSED SEPA FLEXIBLE
CATEGORICAL EXEMPTION THRESHOLDS
Si necesita ayuda para entender este aviso o necesita más información, por favor llame al Departamento de Desarrollo Comunitario y
Económico de la Ciudad de Pasco a 509-545-3441.
Comment Period Deadline: January 26, 2026
Description: The City of Pasco, Washington has prepared a draft ordinance (File Number CA2024-007) amending the Pasco
Municipal Code to adopt the State Environmental Policy Act (“SEPA”) flexible categorical exemption thresholds for development,
pursuant to provisions of the Washington State Growth Management Act and WAC 197-11-800(1). Specifically, the proposal would
increase certain categorical exemption thresholds as allowed by WAC 197-11-800(1)(c) and as shown below:
Project Types Current Exemption Level Proposed Exemption Level
Single family residential 4 attached or detached residential units Up to 30 Units
Single family residential with
the total square footage less
than 1,500 square feet
4 attached or detached residential units Up to 30 Units
Multifamily residential 4 multifamily residential units Up to 60 Units
Barn, loafing shed, farm
equipment storage, produce
storage or packing structure
10,000 square feet Up to 40,000 square feet
Office, school, commercial,
recreational, service, storage
building, parking facilities
The construction of an office, school,
commercial, recreational, service or storage
building with 4,000 square feet of gross
floor area, and with associated parking
facilities designed for 20 automobiles. This
exemption includes parking lots for 20 or
fewer automobiles not associated with a
structure.
The construction of an office, school,
commercial, recreational, service or
storage building with 20,000 square feet
of gross floor area, or less, and with
associated parking facilities designed for
90 vehicles or less.
Fill or excavation 100 cubic yards Up to 1,000 cubic yards
The term “categorical exemption threshold” refers to the threshold below which certain proposals are not subjected to separate
environmental review under SEPA. Exempt proposals remain subject to all applicable City of Pasco development regulations and
permit requirements, which the City has been determined meet requirements for environmental analysis, protection and mitigation
for impacts to elements of the environment. Copies of the draft ordinance and a document explaining how development
regulations address requirements for environmental analysis, protection and mitigation for impacts to elements of the environment
are available for review on the City’s website at:
https://www.pasco-wa.gov/DocumentCenter
Public Comment Period: Written comments must be submitted to the Community and Economic Development Department by 5:00
p.m. On January 26, 2026. Only comments received by the referenced date will be included in the record and provided to the City
Council. If you have questions on the proposal, contact Haylie Miller, Community and Economic Development Director at
matsonh@pasco-wa.gov or 509-544-4136.
Open Record Hearing: The Pasco City Council will conduct a public hearing in February 2026 at 525 N 3rd Avenue (Pasco,
Washington, 99301) at 7:00 PM to consider the draft amendments to the Pasco Municipal Code adopting the SEPA flexible
categorical exemption thresholds referenced above, and any comments received. Following the public hearing, the City Council may
Page 305 of 329
Community Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
act on the draft ordinance. Check the City website to verify which council date in February will be for the scheduled public hearing:
https://pasco.civicweb.net/Portal/Default/aspx
Determination of Completeness: The application has been declared complete for the purpose of processing.
Determination of Categorical Exemption: A proposal to adopt the SEPA flexible exemption thresholds is categorically exempt from
SEPA environmental review, pursuant to WAC 197-11-800(19).
Required Permits: The proposal to amend the SEPA categorical exemption thresholds is a non-project action; no associated permits
are required as part of this proposal. City Council approval of an ordinance adopting amendments to the Pasco Municipal Code will be
required before any specific land use approval or building permit may be issued for any ground disturbing activities begin.
Prepared November 21, 2025, by: Haylie Matson, CED Director, PO Box 293 Pasco, WA 99301.
Page 306 of 329
Pasco City Council
December 1, 2025
Workshop
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SEPA Flexible
Categorical
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Thresholds
December 1, 2025
Pasco City Council
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HISTORY
• State law allows cities to raise SEPA categorical exemption thresholds.
• Pasco’s thresholds are decades old and still at state minimums.
• Proposed ordinance updates thresholds for small-scale residential, commercial, agricultural,
and grading activities.
• Required 60-day notice sent to WSDOT and Tribes.
• Environmental review shows existing Pasco regulations already address SEPA impacts.
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BACKGROUND
• Updates PMC 23.15.025 to adopt flexible categorical exemptions consistent with State law.
• Modernizes thresholds to match current development patterns.
•Reserves SEPA review for projects with real impact potential.
• Exemptions do not authorize development—only determine when SEPA review is required.
• Thresholds generally align with other neighboring communities.
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BACKGROUND
• Key increases:
–Single-family: 4 → up to 30 units (includes units under 1,500 sq ft)
–Multi-family: 4 → up to 60 units
–Ag structures: 10,000 sq ft → up to 40,000 sq ft
–Commercial/office/schools/recreation: 4,000 sq ft → 20,000 sq ft and 20 → 90 parking spaces
–Parking lots: now exempt up to 90 spaces
–Fill/excavation: 100 cy → up to 1,000 cy, plus Class I–III forest practice excavation
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BACKGROUND
• Exemptions apply only when no sensitive conditions exist:
Waterbodies, wetlands, or high-risk archaeological parcels.
• Safeguards ensure sensitive/archaeological sites continue receiving full SEPA review.Pa
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DISCUSSION
• Environmental analysis shows existing Pasco regulations that address all SEPA elements.
• SEPA still required near waterbodies, wetlands, and high-risk archaeological parcels.
• WSDOT and Tribal outreach found no objections; Traffic Impact Analysis coordination with
WSDOT will continue.
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NEXT STEPS
Next steps include incorporating Council feedback from the workshop discussion, concluding
the public comment period, and then scheduling the ordinance for public hearing and formal
action in February 2026.
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Page 1 of 12
TO: Mayor, David Milne
Members of the City Council
FROM: Harold Stewart, City Manager
DATE: December 1, 2025
City Manager:
The last couple of weeks have been busy with several key matters. Interviews were held for the
Finance Director position. As of the drafting of this memo an offer has been extended and are
awaiting a response.
Interviews were held for the Civil Service Commissioner seat.
The proposals for a contract City Attorney Law firm were also reviewed and scored. A
recommendation from staff will be included on the Dec. 8th Special Council meeting for approval.
The application for an in-house City Attorney also closed with the receipt of only one applicant.
Staff will discuss the recruitment with GMP and assess next steps.
Interviews were held for the Municipal Court Judge appointment.
Management has been working through end of the year pay adjustments which will include a
COLA and Merit adjustment. There are also some other compensation audit matters
management is assessing.
While the Department Heads will provide updates specific to their responsibilities here are
several priorities identified by the City Manager since taking office being worked on in addition
to the regular day to day operational duties (Changes/updates from the last report are
highlighted in red):
1. Broadmoor Development- Meetings are ongoing discussing developer interest,
progress, and potential City partnership
2. HAPO Center- Lease expires after December 2025. County and City discussing
future, roles and partnership going forward. Lease extension is being prepared.
3. Aquatic Center Opening- Construction is underway with an anticipated opening of
Memorial Day 2026. ILA is being finalized.
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4. Animal Shelter- Serves the entire Tri-Cities. Cost sharing between the three
jurisdictions needs re-evaluated and agreed upon.
5. Transportationation Tab Fees- Will be placed on February Regular City Council
meeting as directed by Council at the November 17th Council meeting.
6. Water and Sewer Rates- Consultant analysis and recommendations are complete.
Staff will hold input meetings in December and January and have on the Jan. 19th
Council meeting agenda as directed by Council at the Nov. 17th meeting.
7. Union Contracts- Currently negotiating.
8. Hiring City Attorney, Finance Director, Municipal Judge Appointment-See
update provided above.
9. Grievances/Personnel Matters
10. Reviewing Boulevard Design, Traffic study, Lighting, and Curb, Gutter,
Sidewalk Policies-All in various stages of review. See Community and Economic
Development Directors report for more information.
11. Changing Council Agenda preparation process-During the holiday break of
Council meetings in December staff will be reformatting the Council Agenda
preparation process for implementation at the beginning of 2026. The goal is to
better process and balance internal workloads, provide Council and citizens more
time to review meeting packets prior to meetings, and provide more advance notice
what meeting agendas items are planned for discussion/action.
12. City Clerk retiring- Evaluating promotion of Deputy Clerk and eliminating the
Deputy Clerk position. Staff is assessing workload and responsibilities, particularly
volume and handling of public records requests.
13. Evaluating Executive Structure (CM, DCM, ACM) and responsibilities-Ongoing.
Potential redistribution of department reporting structure.
14. Consideration of annexation into Library District-Council approved and is now
before the Library District Board.
15. Consideration of annexation into Conservation District- Was to be discussed at
the October 27th Council Agenda, however, staff has been working with legal counsel
and the Conservation District to verify the proper process and actions. There is some
unclarity due to State law language and the fact the City opted out of the District
years ago. Will come forward once the proper process is verified.
16. Water Conservation Program- Since the August 25 presentation, staff have
advanced key water conservation initiatives, including public outreach, irrigation
retrofits, and updated development and boulevard standards. Work is also underway
on a City facility water audit, landscape conversion projects, and potential residential
incentives to promote xeriscaping.
17. Court Street Traffic Concerns- Traffic Radar signs have been installed and are
collecting data. Engineer’s recommendation was to analyze the data after 6 months,
which will be January of 2026. Upon completion of data collection staff will need time
to analyze and will discuss results with Council in February or March of 2026.
18. Pop up Vendors- A letter of complaint was received by the City Manager’s office
regarding illegal/unpermitted food vendors operating during the evening hours
around the community. Staff has arranged for Code Enforcement officers to look for
violations in the evenings. Two vendors have been issued tickets for violations. The
City Manager met with the Public Health Department to discuss the matter further, a
presentation to Council will be scheduled in January 2026 to discuss the matter and
next steps.
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Meetings attended since the last report: Communication meetings with the Mayor, Mayor Pro
Tem, and all Council members; introductory meeting with Council candidate Hernandez; Bond
rating interview; Tri-Cities Regional Chamber State of the Cities Luncheon; introductory meeting
with County Commissioner Didier; TRIDEC Board Executive Committee meeting; monthly
communication meeting with Pasco School Superintendent; Broadmoor Development
communication meeting; Pasco Chamber Board meeting; and many other internal
communication and project meetings.
Parks & Recreation Director, Jesse Rice
Tri -Cities Animal Services:
General Information
• Updated the Richland Municipal Code adopting Revised Code of Washington for Animal
Control to enforce animals left in vehicles in unsafe conditions.
• Received a Proclamation from Pasco Mayor for “National Animal Shelter Appreciation
Week” November 2 – 8, 2025.
Monthly Stats
• Current Animals in Care: 171
• Dogs: 68 Dogs
• Cats: 92 Cats
• Animals Impounded: 60 Cats/81 Dogs = 141
• Animals Released: 81 Cats/115 Dogs = 196
• Animal Control Cases: 163
Community Outreach and Education
• No community outreach or events this month.
Recreation Services:
General Information
Yearly Refinishing of Gym Floor completed – Gym to Reopen on Monday, Dec. 1
Sponsorships
• Kiwanis Club - $500 for Winterfest Decorations/Lights
Aquatics
• Arrival and Installation of dome occurred over last four weeks – first high school practice
took place November 24.
• Stucco insulation project on Memorial pool house building set to be complete on Wed.
November 26.
• Bulkhead for Pool scheduled to arrive in February.
• Ductwork project for pool house heating system to take place in December.
• Planning a ribbon cutting for Pool bubble sometime in the next month.
Special Events
• Spooky Hall – Took place Friday, October 31. Total Attendance = 1460 (up 275 over
2024)
• Veterans Day Ceremony – Took place Tuesday, November 11
o Event was moved to Volunteer Park from City View Cemetery at request of
Veterans Groups in Pasco.
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o Felix Vargas (30+ year military veteran) was the keynote speaker
o Approximately 80 in attendance at the
Tournaments Hosted
• Toys for Tots, Softball Tournament - (Nov 22-23) – 11 Teams, over 100 toys collected for
Toys for Tots
Adult Programs and Leagues
• 2025 Adult Flag Football Season Completed on Tuesday, November 25
• Fall Drop-in Adult Volleyball – Averaging 30 people per night
Youth Programs and Leagues
• Youth Volleyball Clinic – Completed
• Oct toddler sports programs – Completed
• November Sip & Paint classes at First Ave Center – Completed (8 participants)
Projects:
• Conducted additional in-person and online outreach for Peanuts Park North project.
• Issued PO for Road 80 Park project. Working with contractor to finalize timeline.
• Inclusive Play Panels have shipped for addition to Memorial Park playground area.
Installation of panels to occur during first two weeks of December.
Parks:
Parks
• Irrigation Blowouts complete
• Winterfest set up going on
• Soccer Complex Goal storage clean up
• Pool Dome set up
• Animal Shelter Landscape project
• Leaf clean up
CIP Updates
• Island Xeriscape project has begun
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• Sylvester Park fencing starting next week
• Pathway lighting planning in process
Athletic Fields
• Nearing the end of the season
• Final paintings at Burden Soccer this week
• Last softball tournament was last weekend.
Facilities:
Cartegraph Work Order Monthly Stats
• 141 completed last month
• 47 completed this month
Cemetery
• 8 funerals last month
• 10 funerals this month
• 103 funerals this year
Special Events (completed this month and upcoming next month)
• Started to prepare for Wreaths Across America: We are at 42% of our goal, we have 5
supporters that have committed to purchasing wreaths, another supporter purchased 12
wreaths.
• Pool Dome installation completed. Lighting, HVAC, and ADA access for the dome
completed.
Projects
• Memorial Pool Building Stucco project completed. Memorial Pool Building HVAC
scheduled to begin 12-1, completed 12-14. Bid cemetery Fence Project completed.
Cemetery gate project bid and awarded. Gates are due to be installed 12/8.
IT Director, Arman Rashid
Completed High-Level Projects:
• Police Department ISD Encryption - Police radios with encryption Keys to ensure secure
communications.
o Initiative: Secure Communications
o Status: Complete – All radios configured; secure comms fully implemented.
• Personnel Activity Form (PAF) for HR – Decentralized personnel status and certification
reporting through the New World ERP system.
o Initiative: Automation & Process Improvement
o Status: Complete – HR UAT and user training finalized; system successfully
launched.
• Tyler Payments and Utility Access Portal - We successfully transitioned Utility Billing to a
modern, fully integrated payment gateway and customer utility access portal.
o Initiative: Automation & Process Improvement
o Status: Complete - Portal is online and being used to accept payments.
Active Projects (In Progress)
Community Services (Citizen-Facing)
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• Trakit.net to Central Square Cloud Service Migration (60%) – Community Development
migration to cloud/payments modernization.
o Initiative: Economic Vitality, and Quality of Life
o Status: Central square has agreed to cover the cost of all reports. User accounts
have been created in the new system and testing is to begin soon
• Police Department Axon Fusus (50%-unchanged) – Police Real-Time Crime Center
platform integrating live video, AI insights, and public/private feeds.
o Initiative: Community Safety
o Status: Unchanged as we are waiting for Axon and PD to kick off phase 2
• Gesa Stadium IT Infrastructure (80%) – New stadium IT build (access control, cameras,
fiber, door systems).
o Initiative: Quality of Life
o Status: Work remaining to be completed: Add door Strikes, Set up security video
feed.
o
Citywide Initiatives:
• Validated Architecture Design Review (VADR) (32%) – Cybersecurity assessment of
SCADA systems.
o Initiative: Cybersecurity
o Status: 11 of 35 actions taken; remediation ongoing.
• AD Automation (50% - no change) – Automating Active Directory account provisioning
via NewWorld data.
o Initiative: Automation & Process Improvement
o Status: Configuring MIM.
• Identity & Access Management (IAM) 20% - no change) – Integrating Microsoft Identity
Management (MIM) with New World and NeoGov.
o Initiative: Automation & Process Improvement
o Status: Core attribute framework has been established. Coordination underway
with HR to improve data quality; timeline to be determined. Automation
processes are being developed to streamline account provisioning. Data cleanup
remains a prerequisite for successful user updates
• Laserfiche Invoice Workflow (95%) – “Scan and Toss” AP workflow automation.
o Initiative: Lean Process Improvement
o Status: Final Pilot group is testing. Planned to release early January
• Change Management (90% - no change) – Formalizing IT change control process.
o Initiative: Governance & Process Improvement
o Status: Pending user adoption.
• Intune (20%) – Migrating SCCM functions to Microsoft Intune (Autopilot, app
deployment).
o Initiative: Cloud & Endpoint Modernization
o Status: Group policy has been imported into the analysis tool and we are 10%
through the policy review
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Departmental Support:
• Cisco Umbrella (15%) – DNS security and web filtering deployment.
o Initiative: Cybersecurity
o Status: Agent deployment and web policy creation in progress. Zones have been
created.
• Barracuda (95%) – Managing Barracuda Message Archiver storage (currently 94% full).
o Initiative: Storage & Compliance
o Status: All of the policy changes we could make have been implemented.
Looking at replacement options for Barracuda before project closure.
• GIS Enterprise Server Geo-Database Migration (55%) – ESRI consulting to stabilize
GIS infrastructure.
o Initiative: GIS Optimization
o Status: Some changes required due to problems found while testing. Once
issues have been resolved by upgrading to the next stable version the team will
start phase 2
• Park Finder Art Map (90%-Unchanged) – Interactive parks and attractions finder app.
o Initiative: Citizen Engagement
o Status: Unchanged as we are still awaiting final images and upload training.
• Cartegraph Facility Module (30%-Unchanged) – Migrating facility assets into new
dedicated Cartegraph module.
o Initiative: Facilities Modernization
o Status: 23 of 73 buckets completed; staff trained.
Helpdesk Service Requests
• New Tickets Received: 87
• Tickets Resolved: 86
• Currently Active: 121
Helpdesk Incident Requests
• New Tickets Received: 233
• Tickets Resolved: 208
• Currently Active: 141
New Incident Categories:
Email 1.29%
GIS 0.43%
General 58.37%
Network 0.43%
Not Assigned 16.74%
Printers 0.43%
Security 0.43%
Software 6.01%
Telephone 0.43%
User Administration 0.86%
VDI 3.86%
Vehicle Hardware 0.43%
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IT Customer Satisfaction Survey Score: 97%
System Metrics
• Network Uptime – 99.98%
Threat analytics: Malicious attacks
• Total attempts: 381
• Total incidents: 0
Project Metrics
• Active: 15
• Backlog: 5
• On Hold: 17
• Proposed: 13
Fire Chief, Kevin Crowley
November Updates (November 1 – November 23):
Month Fire Calls Structure
Fires
Wildland
Fires EMS Calls MVA’s Total Calls
November 21 1 6 281 25 461
Hires, Promotions, and Retirements
• FF/PM Pat Heeren moved into the Assistant Medical Officers position this month.
Community Engagement Events
• Participated in the Drunk Driving Awareness Event at CBC. Provided demonstrations
and education to 125 students on the following:
o Hands-Only CPR (taught 50 students)
o Automatic External Defibrillator (AED) use
o Stop-the-Bleed
o Opioid overdose response, including the use of Narcan
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• Collaborated with Clean Harbors and the Department of Ecology to disposed of ARFF
Foam that contained PFAS.
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Police Chief, Ken Roske
Field Operations Division:
• The DRO (District Resource Officer) delivered multiple presentations for the Pasco
School District on Missing Children protocols and updates to relevant laws, supporting
staff training and student safety.
• The DRO and SRO (School Resource Officer) participated in Career Day at McLoughlin
Middle School, providing students with insight into law-enforcement roles and public-
service career paths.
• Participated in National Coffee with a Cop on October 1st in District 2, hosted at Ground
Support. Officers engaged with community members, answered questions, and
strengthened neighborhood relationships.
• Attended the Target Zero Task Force meeting and delivered a presentation to City
Council regarding the 2025–2026 WTSC program budget. Council approval was sought
to continue supporting traffic-safety initiatives.
• Held an additional Coffee with a Cop event in District 1 at Columbia Basin College,
offering students and staff an opportunity to meet officers in an informal setting.
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• Represented the department at the Broadmoor Spooktacular trunk-or-treat event in
District 2. The District Resource Officer (DRO) participated and distributed candy to
families.
• Participated in the Trunk or Treat at Rosalind Franklin Elementary School, where the
DRO greeted youth, interacted with families, and supported school-community
engagement.
• Pasco PD hosted the Colima Delegation from the National Pedagogical University Unit
061 (UPN) in Colima, Mexico. Visitors received a tour of the department and a
presentation highlighting local policing practices and community programs.
• The Pink Patch Project was active throughout Breast Cancer Awareness Month, with the
department raising funds and awareness in support of breast cancer research and
community outreach.
Professional Standards Division:
• Swearing-in ceremony of our two newest Pasco Police Officers: Officer Atkins and
Officer Sereno.
• This month, the police department’s training emphasized peer support, handling cellular
phone evidence, and low-light pistol and rifle qualifications. Additionally, our
Accreditation Coordinator, along with a Lieutenant and Captain, attended the WASPC
Accreditation Training at the Washington Association of Sheriffs and Police Chiefs Fall
Conference in Kennewick.
• The police department conducted approximately 120 law enforcement drone flights and
one flight supporting the communications department. These operations provide
valuable aerial support for patrols and incidents, enhance situational awareness, and
help improve overall safety and efficiency across the department.
Support Operations Division:
• Captain Parramore attended a meet and greet with the entire CPS investigation team.
We look forward to continuing our collaboration with our CPS counterparts.
• We have secured a guilty verdict in the Richard Lenhart murder trial, with Joshua Davis
convicted of First-Degree Murder and awaiting sentencing. This outcome reflects the
outstanding work of Case Agent Detective Julie Lee and the entire Detective Unit, whose
dedication ensured a thorough and professional investigation. Patrol officers also played
a vital role by quickly arresting the suspect and securing the scene for detailed crime-
scene processing. This successful prosecution was truly a full team effort.
• Detectives continue to investigate the homicide that occurred near the King City Truck
Stop. While the suspect has been arrested, the investigation remains active as officers
review a significant amount of digital evidence. Detective Mino is working closely with
the assigned prosecutor to ensure all evidence is submitted to the crime lab and that
necessary follow-up is completed. Their joint efforts are focused on fully preparing the
case for trial.
• Detectives and Street Crimes Detective Christensen are actively investigating the
incident near 5500 Robert Wayne Drive, where six people were shot. Investigators are
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reviewing a large amount of digital evidence, including cell phone and social media
records. The WSP Crime Lab is prioritizing the analysis of physical evidence from the
scene. We are working closely with the Franklin County Prosecutor’s Office to ensure
the case is thoroughly prepared for trial in January.
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Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
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METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
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