HomeMy WebLinkAbout2025.11.24 Council Workshop Packet
AGENDA
City Council Workshop Meeting
7:00 PM - Monday, November 24, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this workshop.
The Pasco City Council Workshops are broadcast live on PSC-TV Channel
191 on Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 582 941 293#.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intéprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos dias antes para garantizar la disponiblidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. VERBAL REPORTS FROM COUNCILMEMBERS
5. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC
COMMENT – the public may comment on each topic scheduled for
discussion, up to 2 minutes per person with a total of 8 minutes per item. If
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opposing sides wish to speak, then both sides receive an equal amount of
time to speak or up to 4 minutes each side.
4 - 30 (a) Zone 3 Reservoir Storage Tank Dedication Plaque Presentation
(5 minute staff presentation)
Michael Uhlman, PE - Principal form HLA Engineering and
Surveying, Inc. will present the Dedication Plaque to City Council.
31 - 76 (b) Visit Tri-Cities 2025 Annual Report, 2026 Workplan, and Tourism
Promotion Area Reserve Fund Request (15 minute presentation)
Presentation by Kevin Lewis, President and CEO, Visit Tri-Cities
77 - 85 (c) 2025-2026 Proposed Mid-Biennium Budget Adjustment (30
minute staff presentation)
86 - 98 (d) Resolution - Ladder Truck Replacement (2 minute staff
presentation)
99 - 108 (e) Resolution - Awarding Bid No. 25635 - Butterfield WTP Raw
Water Permanganate System (5 minute staff presentation)
109 - 119 (f) Resolution - Awarding Bid No. 22396 for Sylvester Pipe Repair -
5th Ave to 10th Ave to Big D's Construction of Tri-Cities (5
minute staff presentation)
120 - 131 (g) Ordinance - Amending PMC Section 10.70.080 Schedule III -
Parking prohibited at all times on certain streets. (5 minute staff
presentation)
132 - 149 (h) Resolution - Change Order No. 4 Sandifur Pkwy/ Broadmoor
Intersection Improvements with Tapani (5 minute staff
presentation)
150 - 194 (i) Octavio Rodriguez Project Concerns (5 minutes)
195 - 203 (j) Update - 2026 Fourth of July, Celebrating the 250th Anniversary
of America - Presentation
204 - 209 (k) Resolution - Agenda-Setting Policy for Regular and Special City
Council Meetings and Workshops (5 minute staff presentation)
210 - 212 (l) Resolution - Office Closure to the Public for Christmas Eve Day
(2 minute staff presentation)
6. MISCELLANEOUS COUNCIL DISCUSSION
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(a) New Employee Holiday at City Manager's Discretion
7. EXECUTIVE SESSION
(a) To Consider Site Selection or Acquisition of Real Estate
Purchase or Lease if Likelihood that Disclosure Would Increase
Price per RCW 42.30.110(1)(b) (15 minutes)
8. ADJOURNMENT
9. ADDITIONAL NOTES
213 - 214 (a) Adopted Council Goals (Reference Only)
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AGENDA REPORT
FOR: City Council November 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Zone 3 Reservoir Storage Tank Dedication Plaque Presentation
I. ATTACHMENT(S):
Zone 3 Reservoir Tank Construction Pictures
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Michael Uhlman, PE - Principal form HLA Engineering and Surveying, Inc. will
present the Dedication Plaque to City Council.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The City of Pasco is pleased to commemorate the completion and successful
operation of the Zone 3 Reservoir with the dedication of a plaque donated by
HLA major represents facility a This Engineering. 3.5-million-gallon
advancement in the City’s water infrastructure, ensuring a reliable water supply
that keeps pace with Pasco’s rapid growth. As the City’s first progressive
design-build project, the Zone 3 Reservoir reflects a modern and efficient
project-delivery approach in which a single team is responsible for both the
design be to the allowed project This phases. construction and method
completed on an accelerated timeline while maintaining the highest quality
standards, ultimately strengthening the community’s capacity for everyday
water service, fire protection, and long-term system resilience.
The dedication plaque, donated by HLA Engineering and Surveying, Inc,
honors the collaboration, innovation, and commitment that made this project
possible. throughout HLA provided Owner's Representation Services the
project, contributing to its smooth delivery and successful completion. The
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reservoir’s success is the result of years of coordinated planning, fundraising
and project delivery by the City’s Public Works Department (Engineering and
Operations), design-builder team (T-Bailey - RH2 Engineering), funding partner
(Public Works Board) and Oversight agency (Department of Health) who
applied their expertise to support Pasco’s safe and reliable Potable Water
System.
Water is one of our most essential resources, and this facility demonstrates the
City’s dedication to ensuring the vitality and safety of the community today and
in the future as it continues to grow. The plaque serves as recognition of this
achievement, and as a reminder of the City’s ongoing investment in critical
infrastructure that protects and sustains our residents and businesses.
V. DISCUSSION:
Presentation of the dedication plaque for the Zone 3 Reservoir Tank.
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Zone 3 Reservoir
Storage Tank
Plaque Presentation
November 24, 2025
Pasco City Council
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AGENDA REPORT
FOR: City Council November 19, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Tourism and Workplan, 2026 Report, 2025 Tri-Cities Visit Annual
Promotion Area Reserve Fund Request (15 minute presentation)
I. ATTACHMENT(S):
2025 Annual Report
TPA Reserve Funding Request Packet
2026 Work Plan
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation by Kevin Lewis, President and CEO, Visit Tri-Cities
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Mr. Lewis, President and CEO of Visit Tri-Cities will present an annual report
for the prior year, an outline of the 2026 work plan, as well as a request for
approval to spend from the Tourism Promotion Area (TPA) Reserve Account.
The TPA was formed in late 2004 to boost hotel usage in the Tri-Cities; its
activities to be funded by special hotel industry assessment. The current
assessment is $3.00 per night. Washington State Department of Revenue
(DOR) collects the TPA fees monthly through an agreement with the City,
which is then transferred to Visit Tri-Cities for administration of the Regional
TPA.
The interlocal agreement (between Pasco, Kennewick and Richland) creating
the Regional TPA requires the annual budget, and any expenditures from the
TPA reserve account, to first be approved by the City Councils of the three
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cities.
V. DISCUSSION:
Tri-City Regional Hotel-Motel Commissioners whose members are appointed by
the City Councils to provide recommendations on the proposed use of Tourism
Promotion Area (TPA) funds. At its October 2025 meeting, the Hotel-Motel
Commissioners unanimously approved the transfer of $253,000 from TPA
reserve funds to be utilized for the projects specified in this packet and
incorporated in the Visit Tri-Cities 2026 Work Plan.
Tri-Cities Analysis & Facilities Sports Market
Feasibility Study
$ 75,000
Northwest Event Show $ 15,000
Convention Center Expansion Marketing Campaign $ 15,000
Washington Taste Wine Washington Campaign:
Media Dinner, Immersive Wine FAM tour & Digital
Activation
$ 30,000
Digital Advertising Tax Compliance $ 50,000
Tri-Cities Ambassador Influencer Program $ 18,000
Media FAM Tours $ 20,000
509 FAM Tour & Seattle Market Activation $ 30,000
Total: $ 253,000
The 2026 Workplan and the TPA reserve funding request will be placed on the
December 1, 2025, Council meeting agenda for consideration. Council may
approve the additional allocations of the reserve account or indicate changes
necessary to gain approval.
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2025 –2026 Report
Presented to the City of Pasco
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Visit Tri-Cities
•Funded By
•Lodging Tax
•Tourism Performance Assessments
•Partners, Sponsors, Members
•501c6 Destination Marketing Organization
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Financial Picture
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Forecast
TPA Revenues projected to reach$2.4 million
Lodging
revenues
expected to
be flat.
Venue improvements
are increasing
interest
Inflation. Uncertainty.
Restrictive Travel Policies.
Signature Events
boost media
exposure,
occupancy,
and rate.
Guarded
outlook for
National Travel
Expect lower occupancy locally
Tri-Cities
remains a strong
travel destination
relative to other
regions in the
state.
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Catalyst for Community Success
Fill hotel rooms with group business Increase visitation & enhance the destination brand
Strengthen community involvement & support
Clear vision, efficient systems & financial stability
Advocate for enhancement of destination attractions
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Tri-Cities Visitor Economy
•Direct Spending
•Indirect Impact
•Induced Impacts
•Tax Revenues
*Source: Tourism Economics 2023
Visitor Spending Tax Revenues Visitor Trips Tourism Jobs
$630 Million $77.5 Million 4.4 Million 5,900
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Visitor Economy – Pasco 2025
•Visit Tri-Cities facilitated 61 tourism events in Pasco
(Sports, Meetings, Conferences)
•57,560 visitors
•$14.8m visitor spending
More than 55% of sports tourism
takes place in Pasco
Coming in 2026
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Major Events in Pasco
•WIAA State Cross Country Champs
•$1.2m visitor spending
•NWAC Championships
•Basketball & Volleyball
•USSSA Softball – 2,200 visitors
•Latino State Championships
•Latino World Series
•Water Follies - $2.8m
•Intl. Order of Rainbow for Girls
•Hapo Center
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•$7.5m Visitor Spending
•2k athletes, 10k visitors
•43 states & 14 countries
•3.4 nights average length of stay
•93% plan to return
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•2024: 478,016 • 2025: 363,591 (Thru Sept.)
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Meetings & Conventions
•Marketing Budget: $110,119
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Sports & Tournaments
•Marketing Budget: $186,480
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Tourism Development
•Budget: $637,232
•Advertising
•Digital Ads
•PR / Media Relations
•Social Media Influencers
•Website
•Print
•Traditional TV
•Computer Licensing Fees
•Travel / Trade Shows
•Promotion
•Dues & Subscription
•Staff Development
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Social Media
Engagement
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Website Metrics
Visits & Users Partner Referrals
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VTC Community Engagement
•$15k tourism grant to produce Pasco media assets
•Pasco Chamber
•Hispanic Chamber
•Water Follies Board
•HAPO Center Advisory Board
•Rivershore Enhancement Council
•Aquatic Center Advocacy
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2026 Work Plan
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TPA Reserve Request
•Reserve Fund Investment Balance New Project Requests Amount
Sports Facilities Market Analysis & Feasibility Study $75,000
Northwest Event Show $15,000
Convention Center Expansion Marketing Campaign $15,000
Washington Wine Campaign $30,000
Digital Advertising Tax Compliance $50,000
Ambassador Influencer Program $18,000
Media Fam Tours $20,000
509 FAM Tour & Seattle Market Activation $30,000
$253,000
TOTAL REQUEST
$1.3m
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TPA Reserve Funding Request Packet
This packet is presented on behalf of the Tri-City Regional Hotel-Motel Commissioners whose members
are appointed by the City Councils to provide recommendations on the proposed use of Tourism
Promotion Area (TPA) funds which are managed by Visit Tri-Cities.
At its October 2025 meeting, the Hotel-Motel Commissioners unanimously approved the transfer of
$253,000 from TPA reserve funds to be utilized for the projects specified in this packet and incorporated
in the Visit Tri-Cities 2026 Work Plan. This packet provides background information as stated below
and a summary of the proposed projects to fund utilizing resources from TPA Reserve Account for
reinvestment.
Background
The TPA Reserve Account has a required minimum reserve balance of $650,000 which includes an
operating balance of $150,000. These balance requirements are determined by the City Managers who
participate at Commission meetings as Ex-Officios. It is the Commission’s position that additional funds
above $650,000 should actively be used to promote the Tri-Cities as a destination, creating increased
visitor spending in the community. In addition, reserve funding considerations are also made for capital
investments and destination development.
As a result of careful resource management and conservative budgeting, the TPA Reserve Account
currently has a balance of $1,339,233 available for reinvestment in additional projects.
Earlier this year, the Commissioners of the Tri-City Regional Hotel-Motel Commission unanimously
voted to re-invest $253,000 of the surplus revenues toward projects that include: funds to secure and
support new conventions and sports tournaments, tourism research and education, and promotions to
increase and enhance leisure travel stays.
Included in this packet is the list of new projects recommended by the Commission to support the 2026
Visit Tri-Cities Work Plan.
Thank you for your consideration and support with this request. We appreciate the opportunity to
collaborate with the City of Pasco and the Tri-City Regional Hotel-Motel Commission as we help fuel
transformational growth through tourism. Please reach out with any questions or comments you may
have as you review the documents.
Sincerely,
Kevin Lewis
President and CEO
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Proposed TPA Reserve Reinvestments
Tri-Cities Sports Facilities Market Analysis & Feasibility Study $75,000
Visit Tri-Cities conducted a Sports Facilities Market Analysis & Feasibility Study in 2019 to
assess the region’s need for multi-use sports facilities. Given the continued growth in the
community, infrastructure and sports tourism trends, an updated study is essential. A
comprehensive update to the 2019 study will provide critical data to guide investment,
generate economic impact and strengthen the Tri-Cities’ position as a premier sports
destination.
Northwest Event Show $15,000
Visit Tri-Cities is attending the Northwest Event Show (NWES), in Seattle, WA. This show is
the largest event industry tradeshow in the Pacific Northwest. The show brings together
more than 2,400 attendees, 200 exhibitors and 1,200 businesses representing 26 states.
Staff is seeking to expand Visit Tri-Cities’ presence at the show with a larger booth space,
updated materials and enhanced visual elements to increase visibility and engagement. A
larger presence at NWES will strengthen Visit Tri-Cities’ ability to generate new leads,
attract high-value meetings and events and build relationships with larger corporate
businesses considering destinations for future programs. Additionally, Visit Tri-Cities is
exploring the opportunity for community and hospitality partners to attend alongside staff,
further developing brand exposure and showcasing the region’s venues and capabilities.
Convention Center Expansion Marketing Campaign $15,000
With the expansion of the Three Rivers Convention Center, the Tri-Cities has gained new
opportunities to attract first-time events and grow existing ones. To maximize the impact of
this investment, a marketing campaign targeting qualified sports event organizers and
meeting planners will be led by the Convention and Sports Development departments. This
campaign will include targeted promotional mailers and digital outreach that highlights the
Convention Center’s new features, and increased capacity and flexibility. These efforts will
help generate new leads, re-engage past clients and position the region as a competitive
destination for regional and national events.
Washington Wine Campaign: Taste Washington Media Dinner, Immersive
Wine FAM tour & Digital Activation $30,000
Visit Tri-Cities is requesting $30,000 in TPA Reserve funds to execute a two-part wine
tourism marketing activation that builds on the region’s participation in Taste Washington.
The project includes an intimate media dinner in Seattle for up to 15 travel, food, and
lifestyle journalists and infiuencers, followed by an immersive wine FAM tour in the Tri-
Cities in late spring. Together, these activations will showcase the Tri-Cities as the Heart of
Washington Wine Country®, strengthen relationships with key media, and generate high-
value coverage and social storytelling. To extend the impact beyond the table, a digital ad
buy will geofence Taste Washington venues and serve targeted ads to attendees before,
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during, and after the event, promoting Tri-Cities wineries, itineraries, and wine experiences.
The investment includes creating a cohesive earned-and-paid strategy that elevates brand
awareness, drives measurable engagement, and inspires visitation from key wine and
culinary audiences.
Digital Advertising Tax Compliance $50,000
Visit Tri-Cities is requesting $50,000 in TPA Reserve funds to offset unbudgeted costs
associated with Washington State’s newly imposed sales tax on digital advertising. The new
legislation affects a broad range of digital marketing activities across multiple platforms
and vendors, but there is currently no clear guidance on how the tax will be applied (e.g.
whether by the purchaser’s location or the markets where ads are served). This funding will
ensure Visit Tri-Cities remains compliant with state regulations while maintaining the reach
and performance of its marketing campaigns in key feeder markets, preventing reductions
in visibility and protecting tourism-driven economic impact.
Tri-Cities Ambassador Influencer Program $18,000
The proposed $18,000 budget supports infiuencer recruitment, branded materials, and
content ampliflcation for the Tri-Cities Ambassadors campaign. Funds will provide modest
stipends for flve to six local infiuencers to curate and share itineraries, cover the
production of branded Visit Tri-Cities ambassador kits, and support photography, video,
and paid social promotion to extend reach. This investment ensures high-quality, authentic
content creation and consistent visual representation of the destination across multiple
audience segments. By leveraging trusted local voices, the program will deliver measurable
returns in awareness, engagement, and visitation while producing a reusable library of
assets for future marketing use.
Media FAM Tours $20,000
Visit Tri-Cities is requesting $20,000 in TPA Reserve funds to host media familiarization
(FAM) tours that generate earned media coverage and elevate awareness of the Tri-Cities as
the Heart of Washington Wine Country®. These curated tours will bring select travel,
lifestyle, and wine journalists and infiuencers to the region for immersive experiences
highlighting local attractions, wineries, recreation, and community stories. Funding will
cover lodging, meals, transportation, and hosting expenses for visiting media, as well as
itinerary coordination and content support. The investment will result in high-value
editorial coverage and social content that inspire visitation, strengthen community
partnerships, and deliver lasting visibility for the destination across regional and national
audiences.
509 FAM Tour & Seattle Market Activation $30,000
Visit Tri-Cities is requesting $30,000 in TPA Reserve funds to support participation in a joint
“509 FAM Tour & Seattle Market Activation” in partnership with Visit Spokane, Visit Walla
Walla, and potentially Visit Yakima. The campaign will showcase Eastern Washington’s
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destinations to key travel, food, and lifestyle media from fiy markets with direct air service
to both Spokane and the Tri-Cities, followed by a 509 Pop-Up experiential activation in
Seattle—our largest shared feeder market. This collaboration will position the Tri-Cities as
a central hub within the 509 region, expand media exposure, and inspire itineraries that
connect visitors across multiple Eastern Washington destinations. Funding will support
media hosting, transportation, content creation, and participation in the Seattle activation,
resulting in shared earned media coverage and long-term visibility for the Tri-Cities brand.
Total All Requests: $253,000
Requests submitted for TPA Commissioners approval in October 2025
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STRATEGIC SALES
• Develop and launch incentive package for event organizers and
meeting planners.
• Successfully host and leverage success of IRONMAN® 70.3®,
American Cornhole League, and Tri-City Raceway events to grow
signature sports market.
• Develop and implement strategies to increase attendance and
visibility at 2027 NHPA event.
• Achieve 43,000 room nights booked.
• Generate and submit 205 sales leads (Request for Proposals) to
industry partners.
• Host three sales missions featuring customer appreciation events
and appointments with planners.
• Attend eight lead-producing conferences to meet with decision
makers and promote the Tri-Cities as a destination of choice for
conventions and sports events. Conferences include TEAMS,
Sports ETA, S.P.O.R.T.S. Relationship Conference, S.P.O.R.T.S.
Invitational, EsportsTravel Summit, WSAE, Meeting Planners
International, and Northwest Event Show.
• Host three appreciation events for meeting planners and sports
events organizers.
• Utilize contracted platforms and tools to full potential.
• Conduct Director of Sales meetings with local tourism related
businesses to support and coordinate efforts.
• Develop training program for hotel and venue staff.
• Work with Tri-Cities Sports Council members, including
athletic directors, sports venue directors, and community leaders
to create attractive proposals for high school athletic district and
state-wide championships.
• Coordinate venue costs and accommodation pricing for
tournament directors and meeting planners.
• Secure hotel room blocks and complimentary rooms as needed to
secure events.
• Develop and implement convention center expansion marketing
and sales strategy to grow markets.
EFFECTIVE MARKETING
• Develop a 2026 campaign refresh focused on “Heart of
Washington Wine Country®” storytelling to align with the
reestablished Three Rivers Wine Collective.
• Build awareness for the convention center expansion through
website, targeted mail and ad campaigns, and PR initiatives.
• Build the meetings and conventions client network through the
‘Bring Your Meeting Home’ campaign, quarterly e-newsletters, and
digital ad campaigns targeted at WSAE members.
• Update sales collateral to align with the Brand Book.
• Use LinkedIn to stay connected with meeting planners and the
sports community.
• Enhance digital engagement by producing destination blogs and
a video series featuring local creators, community leaders, chefs,
historians, and innovators.
• Expand influencer and content collaborations featuring
emerging diverse voices who reflect the inclusive Everyman
brand archetype.
• Refresh and enhance Your Weekend Starts Here to increase reader
engagement through stronger visuals, seasonal themes, and links
to blogs and events that drive visitation.
• Launch multi-platform, data-driven creative ad campaigns.
• Optimize data integration and reporting.
• Utilize advanced digital targeting methods, including website
pixeling, geofencing, retargeting, and lookalike audiences to drive
repeat visitation and secure new bookings.
• Leverage advanced research and reporting services to strengthen
data-driven decision-making.
• Continue digital advertising into fly markets by rolling out
market-specific ads for Phoenix, Salt Lake City, and Los Angeles,
using retargeting and geofencing tactics.
• Promote signature events with integrated campaigns.
• Leverage geofencing around major events (IRONMAN® 70.3®,
Water Follies, Tri-Cities Wine Festival) to retarget attendees with
future travel inspiration.
• Organize the digital asset library by establishing quality standards,
archiving outdated content, capturing new targeted visuals,
transferring legacy assets to a dedicated platform, and removing
duplicates for efficient access.
• Enhance website engagement by developing interactive digital
maps and curated itineraries.
• Support promotional efforts for key community events.
• Support VTC sponsorships by identifying additional advertising
opportunities to create new revenue streams.
• Boost engagement on social media with seasonal stories and
posts that invite people to share their Tri-Cities experiences using
our destination hashtags.
COLLABORATIVE DESTINATION DEVELOPMENT
• Successfully leverage and advance the region through signature
events such as IRONMAN® 70.3®, USSSA Latino State and World
Softball Championships, American Cornhole League, and Seattle
FWC26 Fan Zone.
• Coordinate and manage efforts of the Tri-Cities Rivershore
Enhancement Council (TREC), including advancing the Cable
Bridge Lighting Project and maintaining a webpage to track and
report all TREC related projects and developments.
• Provide direction and guidance for recommendations outlined in
the Rivershore Master Plan II as well as the issues and priorities as
strategically identified by members of TREC.
• Support and advocate for development and enhancement of
tourism infrastructure and services.
• Coordinate efforts of the Tri-Cities National Park Committee
and collaborate with partner agencies to develop a roadmap to
establishing a community vision for the Manhattan Park National
Historical Park (MAPR) and related assets, support establishing a
friends group entity, and support Park related initiatives.
THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM.
Work Plan 2026
1
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THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM.
• Promote the National Park Service American WWII Heritage City
designation and implement signage plan, B Reactor virtual tours,
and “Science and Technology” season of podcasts.
• Engage in the first strategic phase of facilitating a tourism
market analysis.
• Advocate for expansion and improvements at area sports
complexes by providing direction and guidance for
recommendations outlined in the Sports Facilities Market
Analysis and Feasibility Study.
• Continue to re-establish the cooperative efforts of the Three
Rivers Wine Collective (previously the Wine Tourism Council)
serving wineries, wine-related venues, hotels, restaurants, and
transportation providers in Benton and Franklin counties.
• Support initiatives to expand or enhance critical convention
facilities and event venues.
• Engage in tourism-related initiatives with the Tri-Cities Strategic
Alliance (TRIDEC, the Tri-City Regional Chamber and the
Benton-Franklin Council of Governments) to facilitate action on
regional projects that will help shape the future of our region.
• Work with TRIDEC and local chambers of commerce to support
business and economic development initiatives.
• Participate and provide leadership in tourism industry
organizations such as Washington State Destination Marketing
Organization (WSDMO), State of Washington Tourism, One West
Tourism Alliance (OWTA), and Destinations International (DI).
• Collaborate with Federal and State Legislators on tourism
related priorities.
PROACTIVE COMMUNITY ENGAGEMENT
• Successfully engage community in hosting signature events
such as IRONMAN® 70.3®, USSSA Latino State and World Softball
Championships, and American Cornhole League.
• Establish and maintain an engaging and meaningful membership
program to recognize, support, and promote tourism related
businesses and the partner organizations that support the
mission and strategic pillars of our organization.
• Produce a sponsorship guide outlining sponsorship purposes,
opportunities, tiers, and suggested benefits to utilize as a
foundation to secure new sponsors.
• Host the 2026 Annual Meeting to provide inspiration, education,
tourism reports, and outlook to our stakeholders and partners.
• Promote local tourism businesses and attractions through
VisitTri-Cities.com.
• Provide key data to keep members up to date on industry
trends, opportunities, and events through regular newsletter
communications.
• Promote local businesses to convention and sports participants
through the “Show Your Badge” program.
• Engage tourism partners, leaders, and residents creating tourism
advocates through participation in community events and
showcasing the Tri-Cities Visitor Center.
• Create member benefit programs to support tourism
employment, recruiting, and workforce development.
• Provide materials to local companies to enhance their recruitment
and employee relocation efforts.
• Enhance Excellence in Service Award program creating
year-round attention and engage local tourism businesses.
• Host education training programs for tourism partners
focusing on hospitality and customer service, enhancing visitor
experiences, and increasing awareness of Tri-Cities attractions
and activities.
• Manage the cooperative efforts of the Tri-Cities Sports Council
serving high school athletic directors, municipal recreation
departments, local sports clubs, and sports officials.
• Recruit volunteers for signature events taking place in
the Tri-Cities.
INNOVATIVE & MEANINGFUL OPERATIONS
• Maintain efficient and healthy fiscal stability and manage
over a $3.6 million budget for tourism promotion and
economic development.
• Enhance and diversify financial growth by securing, renewing, and
expanding revenue sources.
• Operate and perform as a globally accredited organization as
recognized by Destinations International and the Destination
Marketing Accreditation Program (DMAP).
• Manage and operate the Tri-Cities Visitor Center,
providing an engaging experience for visitors and residents
to gather information on local attractions, services, and
tourism-related businesses.
• Promote the Visitor Guide and other publications highlighting the
community, attractions, and activities to promote the Tri-Cities as
a preferred travel destination.
• Support and interact with an estimated 5,000 written and
telephone requests for information on the Tri-Cities.
• Produce and manage the Tri-Cities Calendar of Events.
• Offer a “Hot Dates” program to assist visitors in finding
accommodations during high-demand dates.
• Maintain the Satellite Visitor Centers with visitor information,
maps, and brochures.
• Provide visitor services and maintain the interactive Tri-Cities
kiosks at the Tri-Cities Airport, Three Rivers Convention Center,
and HAPO Center.
• Promote and manage the Tri-Cities Excellence in Service Award
program to inspire customer service region-wide.
• Produce sustained and consistent tourism growth by preserving
our position as an employer of choice through energizing work,
professional growth, and thoughtful adoption of effective
employee retention initiatives.
• Foster an organizational culture of collaboration, innovation,
and education.
• Maintain effective leadership and positive team culture through
training and coaching.
2
Work Plan 2026
Page 57 of 214
2025 –2026 Report
Presented to the City of Pasco
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Visit Tri-Cities
•Funded By
•Lodging Tax
•Tourism Performance Assessments
•Partners, Sponsors, Members
•501c6 Destination Marketing Organization
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Financial Picture
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Forecast
TPA Revenues projected to reach$2.4 million
Lodging
revenues
expected to
be flat.
Venue improvements
are increasing
interest
Inflation. Uncertainty.
Restrictive Travel Policies.
Signature Events
boost media
exposure,
occupancy,
and rate.
Guarded
outlook for
National Travel
Expect lower occupancy locally
Tri-Cities
remains a strong
travel destination
relative to other
regions in the
state.
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Catalyst for Community Success
Fill hotel rooms with group business Increase visitation & enhance the destination brand
Strengthen community involvement & support
Clear vision, efficient systems & financial stability
Advocate for enhancement of destination attractions
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Tri-Cities Visitor Economy
•Direct Spending
•Indirect Impact
•Induced Impacts
•Tax Revenues
*Source: Tourism Economics 2023
Visitor Spending Tax Revenues Visitor Trips Tourism Jobs
$630 Million $77.5 Million 4.4 Million 5,900
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Visitor Economy – Pasco 2025
•Visit Tri-Cities facilitated 61 tourism events in Pasco
(Sports, Meetings, Conferences)
•57,560 visitors
•$14.8m visitor spending
More than 55% of sports tourism
takes place in Pasco
Coming in 2026
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Major Events in Pasco
•WIAA State Cross Country Champs
•$1.2m visitor spending
•NWAC Championships
•Basketball & Volleyball
•USSSA Softball – 2,200 visitors
•Latino State Championships
•Latino World Series
•Water Follies - $2.8m
•Intl. Order of Rainbow for Girls
•Hapo Center
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•$7.5m Visitor Spending
•2k athletes, 10k visitors
•43 states & 14 countries
•3.4 nights average length of stay
•93% plan to return
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•2024: 478,016 • 2025: 363,591 (Thru Sept.)
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Meetings & Conventions
•Marketing Budget: $110,119
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Sports & Tournaments
•Marketing Budget: $186,480
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Tourism Development
•Budget: $637,232
•Advertising
•Digital Ads
•PR / Media Relations
•Social Media Influencers
•Website
•Print
•Traditional TV
•Computer Licensing Fees
•Travel / Trade Shows
•Promotion
•Dues & Subscription
•Staff Development
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Social Media
Engagement
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Website Metrics
Visits & Users Partner Referrals
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VTC Community Engagement
•$15k tourism grant to produce Pasco media assets
•Pasco Chamber
•Hispanic Chamber
•Water Follies Board
•HAPO Center Advisory Board
•Rivershore Enhancement Council
•Aquatic Center Advocacy
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2026 Work Plan
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TPA Reserve Request
•Reserve Fund Investment Balance New Project Requests Amount
Sports Facilities Market Analysis & Feasibility Study $75,000
Northwest Event Show $15,000
Convention Center Expansion Marketing Campaign $15,000
Washington Wine Campaign $30,000
Digital Advertising Tax Compliance $50,000
Ambassador Influencer Program $18,000
Media Fam Tours $20,000
509 FAM Tour & Seattle Market Activation $30,000
$253,000
TOTAL REQUEST
$1.3m
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Thanks!Pa
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AGENDA REPORT
FOR: City Council November 18, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: 2025-2026 Proposed Mid-Biennium Budget Adjustment (30 minute staff
presentation)
I. ATTACHMENT(S):
Notes on Supplemental Budget Request
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Revenue:$130,435,797
Expense: $75,834,626
IV. HISTORY AND FACTS BRIEF:
This supplemental budget request reflects updated revenue and expenditure
projections across multiple funds and departments, addressing emerging
operational needs, grant allocations, and capital project adjustments. The total
net supplemental appropriation request is $130.4 million in revenues and $75.8
million in expenditures, resulting in a net positive adjustment of approximately
$54.6 million. $66.3 million of this revenue is one time energy tax credit from
City's partnership with Burnham Pasco. Transfers between funds like the $6.5
million in loan from Economic Development to Medical Fund reflects as an
expense in one fund and revenue in another.
V. DISCUSSION:
Key Adjustments
Fund 100 (General Fund):
Page 77 of 214
Revenue:
1. Reduction of $2M due to declining permit revenues, consistent with
trends discussed in recent Council meetings.
2. Reduction in net revenue by $590K due to significant vacancies in
Engineering Department. Engineering department hours are charged to
other funds based on work performed and revenue is received by
General fund.
3. $1M increase from investment interest.
4. $900K increase from utility tax receipts.
5. $196K in new grant revenue in Police and Fire.
Expense:
1. $2M increase due to medical premium adjustment.
2. $1M transfer to Street fund for street maintenance, budget relied on
other external revenues like Transportation Benefit District.
3. $870K increase in interlocal costs for Animal Shelter based on new ILA.
4. $443K increase in Jail ILA costs.
5. $280K in increased library costs based on assessed valuation and
annexation.
Fund 100 (Street Fund):
Revenue:
1. $1M in revenue from General Fund to maintain cash flow for street
maintenance activity.
2. $550K in receipt of proportionate share for future projects restricted to
be spent on specific projects only.
Expense:
1. $533K in transfer for construction of projects for proportionate share.
2. infrastructure; street to damaged more accident in $186K caused
incidents than prior years.
Fund 150 (Ambulance Fund):
Revenue:
1. $392K in reimbursement from Equipment replacement for LifePak
purchases.
Expense:
1. $700K in increase in negotiated labor cost.
2. $378K in benefit increase.
3. $226K in replacement of expired equipment and PPE.
Fund 193 (Capital Improvement (REET) Fund):
Expense:
1. $1.5M in additional allocation for City's portion for regional 911 system.
Fund 194 (Economic Development Fund):
Revenue:
1. Receipt of $66.3M in tax credit revenue for partnership with Burnham
Page 78 of 214
Pasco; a 30 year contractual obligation.
2. $1.9M in additional investment interest.
3. $790K loan payback per loan terms.
Expense:
1. $6.5M loan transfer to Medical fund.
2. $2.36M for current and future land purchase.
Fund 411, 420, 450, 460 & 470 (Utility Fund):
Revenue:
1. Most of utility fund revenues are related to investment interest, followed
by increase in revenue in water rights and irrigation fees.
2. PWRF (fund 460) was budgeted with the old system with plan to make
mid-biennium adjustment after getting a full year of experience with the
facility. All changes for this facility are related to this decision.
Expense:
1. Minimal expenses in utility funds are related to minor unanticipated
maintenance projects, increased electricity cost, water lease etc.
2. PWRF (fund 460) was budgeted with the old system with plan to make
mid-biennium adjustment after getting a full year of experience with the
facility. All changes for this facility are related to this decision.
Fund 521 (Medical Benefits):
Revenue:
1. $10.7M in revenue to support medical and labor contract obligations as
projected by City's TPA.
Expense:
1. $8.9M in increased expenses as projected by City's TPA.
Summary:
City was able to add $6.0M in supplemental revenue due to significant focus on
investment while the interest rates are favorable. Health care premium
increase will impact City's funds by $3.1M annually. Staff will be working on
reevaluation of the 2026 budget to ensure the budget and the services are
sustainable. One time revenue like the tax credit will need to be reserved for
economic and revenue both in numbers Large purposes. development
expense in this supplement are based on the one time tax credit ($66M) and
adjustment to PWRF fund ($43-$45M).
Recommendation:
Staff is looking for Council's discussion and guidance on information
presented. Staff will bring the revised ordinance for approval on December 1st
Regular meeting.
Page 79 of 214
Fund Department Name Revenue Expense Revenue Notes Expense Notes
100 CED (2,000,000)193,556 Reduction in permit fees Medical benefits
City Manager's Office 55,000 124,559 Indigent Defense Grant Indigent Defense Grant/Medical benefits
Council 0 0
Court 0 107,968 Medical benefits
Finance 0 130,348 Medical benefits
Financial 0 1,867,031 1M Street Fund/867K Animal Shelter
Fire 150,000 284,285 Grant Overtime
Human Resources 0 55,858 Medical benefits
Information Technology 0 194,227 Software/Medical benefits
Library 0 0
Non Departmental 1,876,277 278,013 Investment Interest/utility tax Library election
Parks & Recreation 30,000 239,223
Police 46,300 1,571,347 Jail ILA & Medical /BiPin/Medical Benefits
Public Works - Engineering (984,686)(394,890)Vacancies+overhead revenue from utilities Vacancies
Reserves 0 0
100 Total (827,109)4,651,525
110 Financial 1,000,000 548,167 Revenue from GF to keep cash flow positive
Public Works 565,132 186,310 Proportionate share Accident caused damages to street lights & traffic cabinets
Reserves 0 0
110 Total 1,565,132 734,477
120 Financial 0 0
Public Works 7,417 0
Reserves 0 0
120 Total 7,417 0
125 Financial 0
Public Works 360,305 50,000
Reserves 0 0
125 Total 360,305 50,000
130 Financial 0 0
Public Works 43,495 0
Reserves 0 0
130 Total 43,495 0
140 CED 0 6,461
Financial 0 0
Reserves 0 0
140 Total 0 6,461
142 CED 0 0
Financial 0
Reserves 0 0
142 Total 0 0
144 CED 0
Reserves 0 0
144 Total 0 0
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Fund Department Name Revenue Expense Revenue Notes Expense Notes
145 Financial 0
Parks & Recreation 0 6,891
Reserves 0 0
145 Total 0 6,891
150 Financial 392,670 0 Reimbursement from ER&R for lifepaks purchase
Fire 0 1,327,236 Labor CBA & Overtime (802K), Medical
Reserves 0 0
150 Total 392,670 1,327,236
155 City Manager's Office 60,910 3,420
Financial 0
Reserves 0 0
155 Total 60,910 3,420
160 Financial 0
Parks & Recreation 18,855 12,922
Reserves 0 0
160 Total 18,855 12,922
161 Financial 0 0
Parks & Recreation 74,076 0
Reserves 0 0
161 Total 74,076 0
165 Parks & Recreation 8,318 0
Reserves 0 0
165 Total 8,318 0
166 Parks & Recreation 6,693 0
Reserves 0 0
166 Total 6,693 0
168 Financial 378,544
Parks & Recreation 0 260,568
Reserves 0 0
168 Total 378,544 260,568
170 Financial 0
Parks & Recreation 0 24,330
Reserves 0 0
170 Total 0 24,330
180 Financial 0
Parks & Recreation 24,796 0
Reserves 0 0
180 Total 24,796 0
182 CED 0 0
Reserves 0 0
182 Total 0 0
185 Financial 0 0
Parks & Recreation 788 0
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Fund Department Name Revenue Expense Revenue Notes Expense Notes
185 Reserves 0 0
185 Total 788 0
188 City Manager's Office 0 0
Reserves 0 0
188 Total 0 0
189 Financial 0
Parks & Recreation 2,768 0
Reserves 0 0
189 Total 2,768 0
190 CED 2,966 0
Reserves 0 0
190 Total 2,966 0
191 City Manager's Office (1,194)0
Financial 25,000
Reserves 0 0
191 Total 23,806 0
192 Financial 0
Parks & Recreation 160,000 0
Reserves 0 0
192 Total 160,000 0
193 City Manager's Office 40,928
Financial 1,500,000 BCES
Reserves 0 0
193 Total 40,928 1,500,000
194 City Manager's Office 0 2,355,000 PWRF land
Financial 0 6,500,000 6.5M to Health
Public Works 68,996,699 0 Tax credits
Reserves 0 0
194 Total 68,996,699 8,855,000
195 City Manager's Office 0 0
Financial 0 0
Reserves 0 0
195 Total 0 0
196 City Manager's Office 103,934 0
Financial 0
Reserves 0 0
196 Total 103,934 0
200 Financial 108,934 0
Reserves 0 0
200 Total 108,934 0
246 Financial 0 0
246 Total 0 0
248 Financial 0 0
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Fund Department Name Revenue Expense Revenue Notes Expense Notes
248 Total 0 0
249 Financial 0 0
249 Total 0 0
250 Financial 0 0
Reserves 0 0
250 Total 0 0
367 Financial 0 0
Reserves 0 0
367 Total 0 0
410 Public Works - Irrigation 0
Public Works - Stormwater 0
Public Works - Water 0
Public Works -Sewer 0
410 Total 0
411 #N/A 0
Financial 62,115 125,268
Public Works - Water 483,692 845,768
Reserves 0 0
411 Total 545,807 971,036
420 Financial 110,000 33,100
Public Works - Irrigation 630,190 424,000
Reserves 0 0
420 Total 740,190 457,100
450 #N/A 0
Financial 58,000 1,066,406
Public Works -Sewer 635,384 0
Reserves 0 0
450 Total 693,384 1,066,406
460 #N/A 0
Financial (1,139,252)0
Public Works -PWRF 43,844,769 45,526,594
Reserves 0 0
460 Total 42,705,517 45,526,594
470 Financial 0 0
Public Works - Stormwater 36,636 140,000
Reserves 0 0
470 Total 36,636 140,000
510 Public Works 122,470 173,264
Reserves 0 0
510 Total 122,470 173,264
511 Public Works 0 0
Reserves 0
511 Total 0 0
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Fund Department Name Revenue Expense Revenue Notes Expense Notes
515 Financial 0 0
Non Departmental 187,804 0
Public Works 375,965 934,440 Investment Interest LifePaks, & other vehicle replacement
Reserves 0 0
515 Total 563,769 934,440
516 Financial 37,175
Non Departmental 0 0
Public Works 286,876 336,012 Investment Interest Dump truck
Public Works - Irrigation 0
Public Works - Stormwater 0
Public Works - Water 0
Public Works -PWRF 0
Public Works -Sewer 0
Reserves 0 0
516 Total 324,051 336,012
521 Human Resources 10,707,332 8,796,945 Increased Premiums Increased Costs
Reserves 0 0
521 Total 10,707,332 8,796,945
522 Human Resources 4,946 0
Reserves 0 0
522 Total 4,946 0
523 Human Resources 2,314 0
Reserves 0 0
523 Total 2,314 0
530 Parks & Recreation 406 0
Reserves 0 0
530 Total 406 0
600 Non Departmental 252,211
600 Total 252,211
605 Financial 0
Parks & Recreation 1,172
Reserves 0 0
605 Total 1,172 0
610 Financial 1,107,786 0
Reserves 0 0
610 Total 1,107,786 0
619 Financial 1,072,881 0
Reserves 0 0
619 Total 1,072,881 0
800 #N/A 0
Financial 0 0
800 Total 0 0
850 Financial 0
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Fund Department Name Revenue Expense Revenue Notes Expense Notes
850 Non Departmental 0
850 Total 0 0
931 City Manager's Office 0 0
Financial 0 0
Reserves 0 0
931 Total 0 0
960 Parks & Recreation 0 0
960 Total 0 0
961 Financial 0 0
Parks & Recreation 0
961 Total 0 0
Grand Total 130,435,797 75,834,626
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AGENDA REPORT
FOR: City Council November 19, 2025
TO: Harold Stewart City Council Workshop
Meeting: 11/24/25
FROM: Christopher Mortensen, Deputy Fire Chief
Fire Department
SUBJECT: Resolution - Ladder truck replacement (2 minute staff presentation)
I. ATTACHMENT(S):
Draft Resolution
Sourcewell Sales Agreement
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation from Deputy Chief Mortensen on ladder truck replacement.
III. FISCAL IMPACT:
The cost to replace the current ladder truck is $2,409,083. The city has placed
money into the Equipment Rental and Replacement fund since the purchase of
the current ladder truck, resulting in the ability to completely fund the
replacement without additional or alternative funding sources. The city has the
ability to save roughly $40,000 by pre-paying for the apparatus, which our
current balance will support.
IV. HISTORY AND FACTS BRIEF:
Background:
The current ladder truck is approaching the end of its recommended service life
and is scheduled for replacement in 2027. In 2024, a project team was formed
to begin research, analysis, and specification development. Stakeholders
engaged in this process include Public Works, IT, and Finance, along with
internal specialists addressing training, tools, and equipment needs.
To ensure long-term alignment with community growth, the Fire Department
met with the Community & Economic Development Division in 2024 to verify
that the new apparatus will meet service demands for the next 15 years,
Page 86 of 214
aligning with the Council's commitment to community safety with expansion
and growth.
Three vendors (Pierce, Rosenbauer, and Spartan) were contacted to explore
purchasing options. Lead times for production ranged from two to five years,
and current market conditions place a new aerial apparatus in the $2.1 million
to $2.6 million range.
Following the evaluation, Rosenbauer, LLC was selected due to:
Short production lead time (730 days)
Proven customer service and repair support capability
Competitive pricing
Ability to design around operational and community needs.
Membership in the Sourcewell Group Purchasing Organization (GPO),
which satisfies all governmental requirements for open-bid procurement.
V. DISCUSSION:
Recommendation:
The Fire Department recommends purchasing a replacement aerial apparatus
with funds from the Equipment Rental and Replacement budget.
Upon Council approval to execute the sales agreement, staff will work with the
City Manager, the procurement team, and the Finance Department to enter into
an agreement with Rosenbauer, LLC to manufacture the replacement. After the
sales agreement is signed, Rosenbauer, LLC has committed to a 730-day build
time, meaning the replacement will be in the City's possession in early 2028.
Time Constraint:
The vendor selected to build the apparatus will increase prices by 4% on
December 10, 2025. The price increase is a standard industry practice to
address rising manpower and material costs. If the Council approves the
execution of the sales agreement before December 10th, the cost of the build
will not increase beyond the proposed price as presented.
Alternatives to replacement:
Continue operating the current ladder truck, understanding that repair
costs increase proportionately with age.
Consider the purchase of a used ladder truck; however, the risks and
unknown lifespan of a used ladder truck should be weighed.
Page 87 of 214
Resolution – Purchase Fire Ladder Truck - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING THE PURCHA OF A FIRE LADDER TRUCK FROM
SOURCEWELL.
WHEREAS, the City of Pasco Fire Department requires reliable and properly
functioning equipment to provide fire suppression and protect public safety; and
WHEREAS, the City’s current ladder truck has reached the end of its recommended
service life, and repair costs have significantly increased in recent years; and
WHEREAS, the frequency of mechanical failures and required repairs has resulted in
prolonged out-of-service time, directly affecting emergency response capability and public
safety; and
WHEREAS, the replacement of the ladder truck was previously scheduled and budgeted
for replacement in 2027 within the Equipment Rental and Replacement Fund; and
WHEREAS, the manufacturing and delivery time for fire apparatus commonly ranges
from two (2) to five (5) years, requiring early planning, specification development, and financial
commitment; and
WHEREAS, after evaluating multiple vendors, the Fire Department has determined that
Rosenbauer, LLC provides the best operational functionality, lowest overall cost, and shortest
manufacturing timeline; and
WHEREAS, Rosenbauer, LLC is a member of Sourcewell, a Group Purchasing
Organization (GPO), that satisfies the requirements of RCW 39.04.280(1)(a) for a sole-source
procurement; and
WHEREAS, in accordance with City of Pasco Administrative Order No. 470
(Purchasing Policies and Procedures), City Council authorization is required to approve the
purchase of a replacement aerial apparatus; and
WHEREAS, no additional funding is being requested, as the necessary funds for
replacement have already been designated within the Equipment Rental and Replacement Fund;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
The City Council authorizes the use of funds previously designated within the Equipment
Rental and Replacement Fund for the procurement of a replacement aerial apparatus.
Page 88 of 214
Resolution – Purchase Fire Ladder Truck - 2
Be It Further Resolved, the City Council authorizes the City Manager to execute a sales
agreement with Rosenbauer, LLC for the manufacture of a replacement aerial apparatus in an
amount not to exceed Two Million Four Hundred Nine Thousand Eighty-Three Dollars
($2,409,083.00), attached hereto and incorporation herein at Exhibit A.
Be It Further Resolved, that this resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
_____, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 89 of 214
Sourcewell*'
PURCHASE ORDER
SUPPLIERPurchaser
Sourcewell Contract #: 1 1 3021-RSDof Pasco Fire
Rosenbauer Minnesota, LLC
5180 260th StreetFirertment
PO Box 549n 99301
, MN 55092
730
in Calendar
@lptod @FEn@ d OrdsNew TillerAerialOrder Numben
The amount in this shall remain firm for a of 30 from lhe date of same.
Quantity Description Prico Price {Extendedl
1
One (1) Rosenbauer Tractor Drawn Aerial, complete with Rosenbauer Commander
chassis and Rosenbauer Viper Aerial per attached specificatio ns.$2,409,083.00 $2,409,083.00
Washington State Sales Tax ls Not lncluded & Will Be Applied At Final lnvoicing. Price lncludes A 100% Performance Bond
"f,lote: tt cnasse amouni of $761,215.00 is paid upon arrival at our plant in Minnesota, deduct $29,249.00 each
aerial amount of $485,615.00 is upon at our in Minnesota, deduct $9,468.00
TOTAL $2.409.083.00
NOTES:
Rosenbauer Dealer:General Fire Apparatus
Salesperson:er.t(en reist h /
Signature:
(
Purchaser:Citv of Pasco Fire Department
Print Name:
Title:
Date
Siqnature:
Page 90 of 214
ArtrsEnhauer
APPENDIX C
CHANGE ORDER POLICY
maintain costs which will benefit all of us.
Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations.
Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have ihe largest impact on the schedule and quoted
delivery date. Changes that occur later in the process will also have the largest impact on the schedule and quoted delivery date.
All time fences are reference to contract execution date if not otherwise stated.
Change Window#1
All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle during this time period may result
in a delivery extension.
Change Window #2
All changes are subject to a 25% mark-up. All changes are subject to factory review and may be denied due to engineering or lead lime issues.
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
RBM Chassis
RBA Aerial
Rosenbauer Body
0-60 days
0-60 days
0-60 days
6'l-75 days
61-75 days
61-120 days
76-1 20 days
76-120 days
121-180 days
After 1 20 days
After 1 20 days
Afte|l 80 days
Change Window #3
All changes are subject to a 50o/o mark-up, and 507o restocking fee on deleted items, All changes are subject to fac{ory review and may be denied due to engineering or lead
time issues. No major components can be changed at this time; major components are considered engine, ttansmission, axles, suspension, cab, frame (wheelbase), seats'
water pump and water tank.
Change Window #4
Changes are not recommended at this time. Any changes requested will be priced on a time and material basis. Any changes requested, and that are quoted to the customer
must be approved by the customer wilhin three days or they will not be valid.
*Note: Any tate change orders that are factory diven witl be done at cost and no additional mark up or penalties wiil apply.
INFLATIONARY NOTICE
Due to unprecedented volatility with inflationary pressures in our economy and existing market demand creating substantial production backlogs, Rosenbauer America
with specific evidence of supply chain cost increases from malerial or component providers. Upon request, this may include copies of invoices from relevant suppliers to
substantiate accordingly. Any request will be done in a timely manner for careful review and consideration.
BUYER INITIALS
Page 91 of 214
APPEND]X D
CANCELTATION POLICY
This cancellation policy is intend€d to outline the costs associated with cancsling a contract after the vehicle has been ordered
Cancellatlon Wndow #l
All requests for cancellation from order entry until the preconstruction meeting is held will incur a $5,000 cancellation fee.
Cancellation Wlndow #2
All requests for cancellation after the pre construction until the specifications have been released to engineering will incur a $10,000 cancellation fee.
Cancellation Wndow #3
ordor6d
Cancollatlon wlndow #4
All requests for cancellation whlle the truck is in production will be subject lo review and charged based material and production time.
BUYER INITIA[S:
Page 92 of 214
Pasco City Council
November 24th, 2025
Workshop
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Pasco Fire
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November 24th, 2025
Pasco City Council
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Background
The current ladder truck is nearing the end of its recommended service life and is scheduled for replacement in 2027.
Project Team Formation (2024)
• A project team was established to begin research, analysis, and specification development.
• Stakeholders involved include:
–Public Works, IT, and Finance departments
–Internal specialists for training, tools, and equipment needs
• The team met with the Community & Economic Development team to ensure the new apparatus will meet community needs for the
next 15 years.
Vendor Review & Market Conditions
• Three vendors were contacted to discuss replacement options.
• Lead times varied significantly —ranging from 2 to 5 years, depending on the vendor.
• Due to specialized market conditions, cost estimates for a new aerial apparatus ranged from $2.1M to $2.6M.
Vendor Selection –Rosenbauer
Rosenbauer was selected to conduct the build based on:
• Short lead time (730 days)
• Strong customer service
• Maintenance and repair capabilities
• Competitive pricing
• Proven ability to design around community and operational needs
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Purchase Request
Cost & Funding Overview
• Initial cost of the replacement aerial apparatus: $2,409,083
–Pre-payment option reduces total cost by $40,000
–Rosenbauer is a Sourcewell Group Purchasing Organization (GPO) member
–Purchase meets all governmental requirements for open -bid procurement
Funding Plan
•Department has generated $160,000 through vehicle and equipment surplus sales
•The current reserve ladder truck is under consignment and expected to sell for approximately $200,000
•Total cost of the project can be financed with current funds within the Equipment Rental and Replacement fund.
Council Action Requested
In alignment with City Administrative Order No. 470 (Purchasing Policy & Procedures),
we are requesting Council authorization for the City Manager to execute a sales agreement with Rosenbauer, LLC for the purcha se of a
replacement aerial apparatus.
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AGENDA REPORT
FOR: City Council November 18, 2025
TO: Harold L. Stewart II, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution - Awarding Bid No. 25635 - Butterfield WTP Raw Water
Permanganate System (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Construction for this project was anticipated to be paid using a low-interest loan
from the DOH, DWSRF fund. Since the execution of the construction loan
agreement was delayed until January of 2026, staff recommends utilizing utility
fund end balance to pay for construction of the project.
Proposed Bid Award: $ 325,611.00
Estimated Project Cost:
Design Phase (Completed) $100,000
Construction Phase $500,000
Total Project Estimated Cost $600,000
NOTE: Design for the project was funded via approved and accepted loans
from the DOH and Department of Commerce, Public Works Board.
IV. HISTORY AND FACTS BRIEF:
Background:
Permanganate is fed into the City's raw (untreated) water intake line at the
Butterfield Water Treatment Plant. Permanganate is used in water treatment to
treat cyanotoxins. "Cyanotoxins A" have been found in algae within the
Page 99 of 214
Columbia River in the last few years. This is an emerging contaminant,and
constitutes a new water quality issue for our region. During the summer
months, the Columbia River shallows and slows making ideal conditions for
algae that produce the cyanotoxins to grow.
In response to this water quality change in the river, permanganate is fed
onsite time contact Plant. Treatment Additional Butterfield the at Water
between permanganate and raw water would improve efficiency of treatment of
cyanotoxins. To accomplish that, this project will construct an 80 square foot
vault that will be placed above and around the 36-inch raw water line near the
raw water pump station (close to the Columbia River). The vault will house 2 -
1-inch lines that will be tapped into the 36- inch raw water line. One of these
lines will inject the raw water with permanganate, while another line will sample
the raw water. The 1-inch lines will be connected to an onsite conex box which
will house the permanganate, controls, and the pumps to sample the water,
and inject with permanganate.
This Wednesday, and 22nd October on advertised for was project bids
Wednesday, October 29th. On November 18th at 2:00 PM, six (6) bids were
received and publicly opened by the City. The lowest responsive bid was
submitted by Apollo, Inc. in the amount of $325,611.00. The Engineer's
Estimate is $617,000.
Bid Tabulation
Engineer's Estimate $617,000.00
Apollo, Inc. $325,611.00
C & E Trenching, LLC $389,753.10
DW Excavating, Inc. $470,230.20
Watts Construction, Inc. $499,812.40
SCI Industrial Services, LLC. $528,165.00
Vincent Brothers, LLP. $591,283.44
Impact:
Improve targeted treatment for Cyanotoxins at the Butterfield Water Treatment
Plant. The additional contact time for permanganate to mix with the raw water
will improve efficiency of treatment of the emerging contaminant (cyanotoxins)
in the river water supplied from the Columbia River to the Water Treatment
Plant.
V. DISCUSSION:
Recommendation:
City Staff completed the review of the bid submittal, found no exemptions or
Page 100 of 214
irregularities. Staff recommends award of the bid to Apollo, Inc.
Constraints:
The construction of this project needs to be completed during the low-demand
season for water usage (Winter/Early Spring). This will allow for operations at
the Butterfield WTP to continue to run smoothly.
Next Steps:
Provided the Council awards the contract, staff will work with the awardee to
complete all necessary contractual documentation and provide notice to
proceed by the beginning of 2026.
Alternatives:
Award the bid as proposed
Alternatively, Council may choose to reject all bids and re-advertise the
project. This is not recommended since $325,611.00, the lowest bid,
was below Engineer's estimate.
Council may choose to reject all bids and cancel the project. Then direct
staff to re-evaluate the needs of the system and come up with additional
alternatives to properly treat the City's water.
Page 101 of 214
Resolution – Butterfield Water Treatment Plant Raw Water Permanganate System Bid Award - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 25635 FOR THE BUTTERFIELD WTP RAW WATER
PERMANGANATE SYSTEM PROJECT TO APOLLO, INC.
WHEREAS, the City of Pasco (City) identified the Butterfield Water Treatment Plant Raw
Water Permanganate System in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for the construction of a new permanganate dosing
vault into Butterfield WTP’s raw water line; and
WHEREAS, the City solicited sealed public bids for this project, identified as Butterfield
Water Treatment Plant Raw Water Permanganate System Project; and
WHEREAS, on November 18, 2025, at 2:00 p.m., six (6) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Apollo, Inc. with a bid of $325,611,
including sales tax, the Engineer’s Estimate was $617,000; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Butterfield Water Treatment Plant Raw Water
Permanganate System Project to Apollo, Inc., in the amount of $325,611.00 including sales tax;
and further authorizes the City Manager to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
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Resolution – Butterfield Water Treatment Plant Raw Water Permanganate System Bid Award - 2
PASSED by the City Council of the City of Pasco, Washington, on this 1st day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 103 of 214
Pasco City Council
November 24th, 2025
Workshop
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Butterfield Water Treatment
Plant Raw Water Permanganate
System
Bid Award
November 24th, 2025
Pasco City Council
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Project Location
Proposed
Vault Location
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Butterfield Water Treatment Plant Raw Water
Permanganate System
•The City solicited public bids for this project on October 22nd, 2025,
bids were opened on November 18th, 2025.
•Six (6) bids were received; the lowest responsible bidder was Apollo,
Inc. in the amount of $325,611.00.
•The Engineer’s estimate for this project was $617,000.
•City Staff reviewed the bid submittal and found no exemptions or
irregularities. Staff recommends award of the Contract to Apollo, Inc.
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AGENDA REPORT
FOR: City Council November 7, 2025
TO: Harold L. Stewart II, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution - Awarding Bid No. 22396 for Sylvester Pipe Repair - 5th Ave
to staff minute (5 Tri-Cities of D's Big to Ave 10th Construction
presentation)
I. ATTACHMENT(S):
Resolution
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
2025/2026 Biennium Budget and Carryover: $ 1,341,000.00
Revenue Bond: $ 1,141,000
Utility Rates: $ 200,000
Estimated Project Costs:
Design Phase $ 200,000.00
ROW Phase $ 0.00
Construction Phase $ 1,100,000.00
Total $ 1,300,000.00
Proposed Bid Award: $ 754,803.17
IV
.
HISTORY AND FACTS BRIEF:
Background:
The Sylvester Pipe Repair - 5th Ave to 10th Ave project involves replacing aging
stormwater main located underneath Sylvester Street. The existing pipeline, which
Page 109 of 214
is 12 inches in diameter, serves basin 2 of the stormwater system, an area of 872
acres characterized by commercial activities and residential neighborhoods. This
pipeline is upstream from the Columbia River stormwater outfall for this basin.
FIGURE 1: City's Stormwater System Basins
The stormwater pipeline has deteriorated and presents the possibility of failure.
Timely replacement of the damaged stormwater infrastructure is effective in
preventing sinkholes and ensure the continued safe and effective operation of the
stormwater system. By addressing these issues proactively, the project supports
community safety and environmental management.
During the design phase it was found that there were aging 6-inch water lines in
Sylvester St that would be within the excavation areas of the stormwater main. Due
to this and the possibility of failure due to exposure, the City determined that it
would be best to include the replacement of this water line with new ductile iron
within the work area so there wouldn't be an emergency repair if the line failed. This
design now includes a phased approach to replace the water lines and then replace
the stormwater main.
Design was solicited in early 2024 and the contract was executed with MacKay
Sposito on May 10, 2024. After completion of design, the Project was advertised for
bids on October 15 and October 22, 2025. On November 6, 2025 at 2:00pm seven
Page 110 of 214
(7) bids were received and publicly opened by the City. The proposal contained two
(2) bid schedules. The lowest qualified bidder was determined based on the total of
both schedules. The lowest responsive bid was submitted by Big D's Construction
of Tri-Cities of Pasco, WA in the amount of $ 754,803.17. The Engineer's Estimate
is $ 915,038.72.
Bid Tabulation
Engineer's Estimate $ 915,038.72
Big D's Construction of Tri-Cities $ 754,803.17
Apollo, Inc. $ 887,899.92
Ellison Earthworks, LLC $ 892,875.98
Liberty Northwest Construction $ 922,843.43
Culbert Construction $ 949,833.43
Inland Asphalt Company $ 1,035,972.13
SLE, Inc. $ 1,645,524.74
Impact:
The proposed contract will provide the stormwater distribution infrastructure with
the needed repairs so that possible failure does not occur. Due to the stormwater's
proximity to an aging water line with high chance of failure when exposed, this
project also installs new water lines. The impacts of this will be multiple water
shutdowns. These shutdowns will also coordinate with Operations, so that they can
repair multiple valves included in the shutdown.
V. DISCUSSION:
Recommendation:
City Staff completed the review of the bid submittal, found no exemptions or
irregularities, and received concurrence of award from the engineer of record,
MacKay Sposito.
City Staff recommends award of the bid to Big D's Construction of Tri-Cities of
Pasco, WA.
Constraints:
The construction of this project needs to be completed during the asphalt
season since the repairs are under Sylvester Street, to minimize interruptions
or impacts, the award is wanted as early as possible to allow for procurement
and notification of schedule.
Next Steps:
Provided the Council awards the contract, staff will work with the awardee to
complete all necessary contractual documentation and hold a pre-construction
meeting in the next six weeks.
Page 111 of 214
Alternatives:
Council may choose to reject all bids and re-advertise the project. This
is not recommended since the process was extremely competitive
resulting in bids well below Engineer's estimate.
Alternatively, Council may choose to reject all bids and cancel the
project. Staff would re-evaluate the needs of the system and seek
alternatives on how repair the stormwater main.
Page 112 of 214
Resolution – Sylvester Pipe Repair-5th Ave to 10th Ave Bid Award - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 22396 FOR SYLVESTER PIPE REPAIR-5TH AVE TO
10TH AVE PROJECT TO BIG D’S CONSTRUCTION OF TRI-CITIES OF
PASCO, WASHINGTON.
WHEREAS, the City of Pasco (City) identified the Sylvester Pipe Repair-5th Ave to 10th
Ave in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for excavation, removal, and replacement of
approximately 1,700 lineal feet of various sized stormwater pipe, approximately 700 lineal feet of
potable water line and appurtenances, restore and repave existing streets, restripe existing streets,
and provide traffic control during construction; and
WHEREAS, the City solicited sealed public bids for this project, identified as Sylvester
Pipe Repair-5th Ave to 10th Ave Project; and
WHEREAS, on November 6, 2025, at 2:00 p.m., seven (7) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Big D’s Construction of Tri-Cities with a
bid of $754,803.17, the Engineer’s Estimate was $915,038.72; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Sylvester Pipe Repair-5th Ave to 10th Ave Project to Big
D’s Construction of Tri-Cities, in the amount of $754,803.17; and further authorizes the City
Manager to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
Page 113 of 214
Resolution – Sylvester Pipe Repair-5th Ave to 10th Ave Bid Award - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
December, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 114 of 214
Pasco City Council
November 24, 2025
Workshop
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Sylvester Pipe Repair-
5th Ave to 10th Ave
Bid Award
November 24, 2025
Pasco City Council
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Sylvester Pipe Repair-5th Ave to 10th Ave
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Sylvester Pipe Repair-5th Ave to 10th Ave
•The City solicited public bids for this project on October 15, 2025,
bids were opened on November 6, 2025.
•Seven (7) bids were received; the lowest responsible bidder was Big
D’s Construction of Tri-Cities in the amount of $754,803.17.
•The Engineer’s estimate for this project was $915,038.72.
•City Staff reviewed the bid submittal and found no exemptions or
irregularities. Staff recommends award of the Contract to Big D’s
Construction of Tri-Cities.
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AGENDA REPORT
FOR: City Council November 17, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Ordinance - Amending PMC Section 10.70.080 Schedule III - Parking
prohibited at all times on certain streets. (5 minute staff presentation)
I. ATTACHMENT(S):
Proposed Ordinance
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
The costs associated with designating an area as no parking area are minimal.
IV. HISTORY AND FACTS BRIEF:
Background:
Pasco Municipal Code (PMC) 10.70.080, Schedule III – "Parking prohibited at
all times on certain streets" was last updated on 11/15/2021.
The Sandifur Pkwy/ Broadmoor Intersection Improvements project with Tapani,
Inc, funded by the Broadmoor Area Tax Increment Financing, is installing a
new traffic signal at the intersection of Buckingham Dr and Broadmoor Blvd. A
revised configuration of lanes is needed to accommodate a dedicated left turn
onto Broadmoor Blvd. utilizing this new traffic signal. As you are aware left turn
movements along the corridor were restricted as part of the project, in an effort
to implement access management and improve Broadmoor Blvd. traffic flow for
current and future traffic volumes.
The new striping converts a short segment of this residential road (145 feet)
from one lane in each direction with on-street parking on both sides of the road
to one lane in each direction and a new left turn lane pocket, and eliminates
Page 120 of 214
on-street parking on either side. The new left turn is a critical improvement to
provide a safer access to Broadmoor Blvd.
RCW 56.61.570 already prohibits on-street parking within 30 feet of an
intersection.
Residents directly adjacent to these changes on Buckingham Dr have been
contacted about the elimination on-street parking and roadway configuration
change.
Impact (other than fiscal):
On-street parking adjacent to the intersection of Broadmoor Blvd and
Buckingham Drive will not be allowed. New signs are to be installed. The
proposed new configuration ensures increased safety for the residents and
drivers using the intersection and optimizes traffic flow.
V. DISCUSSION:
Recommendation:
Staff recommends approval of the ordinance, updating PMC 10.70.080 and
establishing the no-parking area in the vicinity of Broadmoor Blvd. and
Buckingham Dr. intersection. This reconfiguration allows for improved traffic
flow and safer left turn movement into southbound Broadmoor Blvd.
Constraints (time or other considerations):
The work to re-stripe the road is complete. To avoid confusion with parking
near the newly striped area on Buckingham Drive east of Broadmoor Blvd it is
recommended that this restriction is in place ahead of the new traffic signal
being operational (anticipated in December).
Next Steps:
Based on Council's actions tonight, staff is prepared to bring the Ordinance
update to the December 1 Regular Meeting for Council's adoption.
Alternatively, Council may:
Do not approve the ordinance. As a result, parking would be still allowed on
this segment of Buckingham Dr. This action would result in a re-design of the
roadway configuration and modifications to the new traffic signal. Potential
delays to the project, and impacts to traffic flow.
Page 121 of 214
Ordinance – Amending PMC 10.70.080 - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 10.70.080 “SCHEDULE
III – PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS,” TO
ESTABLISH NEW PARKING PROHIBITED AREA ON BUCKINGHAM
DRIVE EAST OF BROADMOOR BLVD.
WHEREAS, pursuant to PMC 10.70.030 when signs are erected, giving notice thereof, no
person shall park a vehicle at any time upon any of the streets listed in Schedule III of PMC
10.70.080; and
WHEREAS, this corridor has been subject to a project part of the Broadmoor Master Plan,
approved with Ordinance No. 4659, that will provide a new traffic signal on Buckingham Drive
and Broadmoor Blvd funded by the Broadmoor Tax Increment Financing Program. The
improvements include restriping the Buckingham Drive to three lanes 50-feet from the new limit
line.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section 10.70.080 entitled “Schedule III – Parking prohibited at all
times on certain streets” of the Pasco Municipal Code is hereby amended and shall read as follows:
10.70.080 Schedule III – Parking prohibited at all times on certain streets.
In accordance with PMC 10.70.030, and when signs are erected giving notice
thereof, no person shall at any time park a vehicle upon any of the following
described streets or parts of streets:
“A” Street both sides from Elm Avenue to SR-12
“A” Street both sides from 9th Avenue to 11th Avenue
“A” Street from Main Avenue to Beech Avenue
“A” Street 300 feet west of 4th Avenue to 300 feet east of 4th Avenue
“A” Street both sides from 20th Avenue to a point 250 feet west of
20th Avenue
“A” Street both sides corner of “A” Street and 28th Avenue
Adams Street Railroad Avenue to Rainier Avenue
Agate Street between 4th and 5th Avenues
Ainsworth Avenue north side from Railroad Avenue to Oregon Avenue
Ainsworth Avenue south side from 10th Avenue to 4th Avenue
Argent Road 20th Avenue to Road 44
Argent Road Road 84 to Road 76
Autoplex Way from Court Street south to 160 feet north of Marie Street
Page 122 of 214
Ordinance – Amending PMC 10.70.080 - 2
Baker Street Railroad Avenue to Rainier Avenue
Bonneville Street south side of Bonneville Street from a point 150 feet east of
the east curb line of 10th Avenue to the east curb line of
10th Avenue
Billings Street from Lewis Street to “A” Street
Broadmoor
Boulevard FCID canal to Nottingham Drive
Brown Street north side from Road 28 to Road 26
Brown Street south side from Road 28 to a point 130 feet to the east
Burden Boulevard Road 76 to Road 36
Buckingham Drive north side from Broadmoor Blvd 145 feet to the east; south
side from Broadmoor Blvd 140 feet to the east
Chapel Hill
Boulevard Road 68 to Saratoga Lane
Chapel Hill
Boulevard Broadmoor Boulevard to Road 84
Chapel Hill
Boulevard Crescent Road to Broadmoor Boulevard
Clark Street both sides from 9th Avenue to 11th Avenue
Clemente Lane Burden Boulevard to Wrigley Drive
Commercial Avenue both sides from Hillsboro Avenue south one mile
Court Street from 4th Avenue west to SR-395
Court Street east of 4th Avenue
Court Street from Road 68 to Road 84
Court Street Road 100 to I-182 Hwy overpass
Court Street 1,000 feet south of Harris Road
E. Broadway Street north side from Wehe Street to Franklin Street
First Avenue Court Street to Sylvester Street
Fourteenth Avenue both sides from Clark Street north 100 feet
Fourteenth Avenue both sides from Clark Street south to the alley
Fourth Avenue east side from 300 feet south of “B” Street to 500 feet south
of Columbia Street
Fourth Avenue east side from 50 feet north of Columbia Street
Fourth Avenue 100 feet south of Columbia Street
Fourth Avenue east side from 110 feet north of Sylvester Street to Court
Street; west side from Sylvester Street to 125 feet north of
vacated Park Street; and from 115 feet north of Octave
Street to Court Street
Fourth Avenue east side from Sylvester Street north 140 feet; and on the
west side from Sylvester Street north 200 feet
Fifth Avenue west side from Park Street to Octave Street
Fifth Avenue east side north of Court Street
Page 123 of 214
Ordinance – Amending PMC 10.70.080 - 3
Fifth Avenue east side from Nixon Street to Park Street
North Fourth Avenue between Court and Ruby Streets
Heritage Boulevard both sides from US-12 to “A” Street
Hillsboro Street and
Commercial Avenue
both sides of Hillsboro Street from a point 100 feet east of
the center line of Commercial Avenue to SR-395; and on
both sides of Commercial Avenue from a point 100 feet
south of the center line of Hillsboro to Hillsboro
Homerun Road both sides from Convention Boulevard to end
James Street south side from the far east end of James Street to 400 feet
west
James Street north side from the far east end of James Street to 340 feet
west
Jay Street north side from the east curb line of Road 22 to a point 50
feet west of the east curb line of Road 22
Lewis Street from 1st Avenue to 70 feet east
Lewis Street north side from 14th Avenue to 130 feet west; and north
side from 14th Avenue to 80 feet east
Lewis Street south side from 14th Avenue to 100 feet west; and south
side from 14th Avenue to 100 feet east
Lewis Street 9th Avenue to 11th Avenue
Lewis Street north side from the east curb line of 7th Avenue to a point
135 feet east
Lewis Street south side from 150 feet east of the center line of 1st
Avenue running easterly a distance of 165 feet
Lewis Street both sides from Wehe Avenue east to Cedar Avenue
Lewis Street both sides from Oregon Avenue east to Wehe Avenue
Lewis Street from Cedar Avenue to Billings Street
Madison Avenue both sides from Burden Boulevard to Road 44
Manzanita Lane west side from “A” Street to 400 feet north
Manzanita Lane east side from “A” Street to 300 feet north
Ninth Avenue Washington Street to Ainsworth Street
Octave Street south side from a point 280 feet east of the east curb line of
Road 34 to a point 420 feet east of the east curb line of
Road 34
Oregon Avenue between “A” Street and Ainsworth Avenue
Oregon Avenue west side 350 feet north of Bonneville Street
Oregon Avenue Hagerman Street to James Street
Pearl Street both sides from N. 3rd Avenue west 200 feet
Railroad Avenue Adams Street to Baker Street
Rainier Avenue Adams Street to Baker Street
Road 22 east side from the north curb line of Jay Street to a point 50
feet south of the north curb line of Jay Street
Page 124 of 214
Ordinance – Amending PMC 10.70.080 - 4
Road 26 both sides of Road 26, from a point 120 feet south of the
south curb line of Court Street on the east side and 245 feet
south of Court Street on the west side, to 250 feet north of
the north curb line of Court Street
Road 26 from Court Street to Brown Street
Road 28 west side from Sylvester Street to Brown Street
Road 28 east side from Sylvester Street to Brown Street, except for
315 feet starting from a point 360 feet north of the
intersection of Sylvester Street and Road 28
Road 34 both sides of the street from Henry Street to Court Street
Road 36 both sides of the street from its intersection with Argent
Place to a point 1,200 feet north of Argent Place
Road 36 Burden Boulevard to 200 feet south of Meadow Beauty
Drive
Road 36 east side from Court Street south 650 feet
Road 44 Burden Boulevard to Sandifur Parkway
Road 44 Argent Road to Burden Boulevard
Road 52 Burden Boulevard to Sandifur Parkway
Road 60 Burden Boulevard to Sandifur Parkway
Road 68 Place Burden Boulevard to Sandifur Parkway
Road 68 FCID canal north to City limit
Road 68 I-182 to Sandifur Parkway
Road 76 east side from Sandifur Parkway to a point 620 feet south
of Wrigley Drive
Road 76 west side from Wrigley Drive to Burden Boulevard
Road 76 west side from Sandifur Parkway to Wrigley Drive
Road 80 from Court Street south
Road 84 from Sunset Lane south
Road 84 Argent Road to Chapel Hill Boulevard
Road 100 Court Street to FCID canal
Rodeo Drive Road 68 to Convention Place
Ruby Street between 4th and 5th Avenues
St. Helens Street Railroad Avenue to Rainier Avenue
Sandifur Parkway Broadmoor Boulevard to Robert Wayne Drive
Sandifur Parkway north side from Robert Wayne Drive to Road 60
Sandifur Parkway from Road 60 to Road 62
Sandifur Parkway from Road 60 to Road 44
Schuman Lane both sides of street from Road 96 to end
Seventeenth Avenue west side from “A” Street to Washington Street
Shoshone Street 22nd Avenue to 23rd Avenue
Sun Willows
Boulevard
both sides from its intersection with 20th Avenue to its
eastern terminus
Page 125 of 214
Ordinance – Amending PMC 10.70.080 - 5
Sylvester Street south side from 20th Avenue to 28th Avenue
Sylvester Street north side from 100 feet east of 26th Avenue to 28th
Avenue
Sylvester Street from the east line of 20th Avenue to a point 290 feet east
thereof
Tenth Avenue both sides of street from “A” Street to “B” Street
Tenth Avenue from “B” Street to and including the Intercity Bridge
Tenth Avenue both sides from Lewis Street to Clark Street
Third Avenue east side from 50 feet south of Columbia Street
Third Avenue east side from 50 feet north of Columbia Street
Third Avenue both sides from 100 feet north of Sylvester Street
Third Avenue both sides from 100 feet south of Sylvester Street
Third Avenue west side from a point 575 feet north of Margaret Street to
a point 650 feet north of Margaret Street
Third Avenue both sides from W. Pearl Street north 200 feet
Twentieth Avenue from Lewis Street to Argent Road, except on the east side
of 20th Avenue only from a point 170 feet south of
Hopkins Street to Lewis Street
Twentieth Avenue both sides south of “A” Street
Twenty-second
Avenue
west side to 550 feet south of West Henry Place, except
170 feet in front of the Police Station at 828 N. 22nd
Avenue
Twenty-eighth
Avenue west side from Lewis Street to Sylvester Street
Washington Street south side from 9th Avenue to 10th Avenue
Wrigley Drive Road 76 to Clemente Lane
Page 126 of 214
Ordinance – Amending PMC 10.70.080 - 6
[Ord. 4557 § 1, 2021; Ord. 4390 § 1, 2018; Ord. 4377 § 1, 2018; Ord. 4351, 2017;
Ord. 4308, 2016; Ord. 4239, 2015; Ord. 4237, 2015; Ord. 4177, 2014; Ord. 4118,
2013; Ord. 4103, 2013; Ord. 4014, 2011; Ord. 3934, 2009; Ord. 3867, 2008; Ord.
3839, 2007; Ord. 3774, 2006; Ord. 3750 § 1, 2005; Ord. 3694 § 1, 2004; Ord. 3668
§ 1, 2004; Ord. 3619 § 1, 2003; Ord. 3549 § 1, 2002; Ord. 3176 § 1, 1996; Ord.
2969 § 1, 1993; Ord. 2964 § 1, 1993; Ord. 2930 § 1, 1993; Ord. 2918 § 1, 1993;
Ord. 2898 § 1, 1992; Ord. 2895 § 1, 1992; Ord. 2888 § 1, 1992; Ord. 2832 § 1,
1991; Ord. 2812 § 1, 1991; Ord. 2748 § 1, 1989; Ord. 2747 § 1, 1989; Ord. 2732
§ 1, 1989; Ord. 2720 § 1, 1989; Ord. 2698 § 1, 1988; Ord. 2657 § 1, 1987; Ord.
2656 § 1, 1987; Ord. 2655 § 1, 1987; Ord. 2654 § 1, 1987; Ord. 2645 § 1, 1987;
Ord. 2615 § 1, 1986; Ord. 2614 § 1, 1986; Ord. 2571 § 1, 1985; Ord. 2534 § 1,
1985; Ord. 2496 § 1, 1984; Ord. 2433 § 1, 1983; Ord. 2407 § 1, 1982; Ord. 2403
§ 1, 1982; Ord. 2354 § 1, 1982; Ord. 2207 § 1, 1980; Ord. 2197 § 1, 1980; Ord.
2131 § 1, 1980; Ord. 2108 § 1, 1979; Ord. 2058 § 1, 1979; Ord. 1999 § 4, 1978;
Ord. 1943 § 1, 1978; Ord. 1939 § 1, 1978; Ord. 1808 § 1, 1976; Code 1970
§ 10.56.080; Code 1954 § 8-42.12.]
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulation s; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 127 of 214
Pasco City Council
November 24th, 2025
Workshop
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Ordinance -Amending PMC
Section 10.70.080 Schedule III -
Parking prohibited at all times on
certain streets. (5 minutes)
November 24th, 2025
Pasco City Council
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Ordinance -Amending PMC Section 10.70.080 Schedule III
-Parking prohibited at all times on certain streets
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Questions?
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AGENDA REPORT
FOR: City Council November 17, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Broadmoor Pkwy/ Sandifur 4 No. Order Change - Resolution
Intersection Improvements with Tapani (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Exhibit A - Change Order No. 4
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Engineer's Construction Estimate $6,498,751.72
Awarded Construction Contract
Amount $4,286,821.62
Previously Approved Change Orders
No. 1-3 $98,666.87
Proposed Change Order No. 4 $245,159.30
New Contract Amount $4,630,647.79
The proposed Change Order can be accommodated within the project budget.
The project is funded through Broadmoor Area Tax Increment Financing
Program (TIF) and utility rates.
IV. HISTORY AND FACTS BRIEF:
Background:
The construction contract for the Sandifur Pkwy/ Broadmoor Intersection
Improvements project was awarded to Tapani, Inc. on January 21, 2025.
Page 132 of 214
Construction is approximately 90% complete, with the Substantial Completion
milestone anticipated to be in December 2025. This project is within the scope
of allowable work as defined by Section 4 of Ordinance No. 4618 that
designated specific TIF area in the Broadmoor Area.
been have Orders Change (COs) three began, construction Since (3)
approved. The executed change order work included construction of stamped
concrete medians, air vac installation at intersection of Buckingham Dr and
Broadmoor Blvd, and installing temporary signals to help with expediting the
asphalt work to be completed before the asphalt plants close for 2025.
Change Order no.4 will provide a pedestrian hybrid beacon (PHB) or High-
Intensity Activated Crosswalk (HAWK) for a new crossing along Broadmoor
Blvd near Delta High School. The project designed by APEX Inc for the City
considered but further after initially, a flashing rectangular rapid beacon
discussions a HAWK system was recommended for its increased safety and to
account for long-term future use.
Impact (other than fiscal):
The new crossing will provide a signal-controlled crossing between the new
traffic Pkwy Blvd/ Broadmoor Sandifur and Broadmoor Blvd/ at signals
Buckingham Dr.
V. DISCUSSION:
Recommendation:
and work additional the recommends parameters the reviewed Staff of
approval of CO No. 4 in the amount of $245,159.30 for the Sandifur Pkwy/
Broadmoor Intersection Improvements project.
Constraints (time or consideration):
The project is anticipated to be substantially completed December 2025. If
approved the project will have this work likely completed in spring of next year
due to longer lead time for signal poles and materials. The crosswalk will be
incomplete until the contractor is approved to start this work.
Next Steps:
the bring to prepared is staff Council's actions on Based tonight,
Resolution for Change Order No. 4 to the December 1st, 2025, Meeting
for Council's adoption.
Alternatively, Council may:
- Reject the Change Order. If rejected the crossing will not be installed.
Page 133 of 214
Resolution - Change Order No. 4 with Tapani, Inc- 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE CHANGE
ORDER NO. 4 WITH TAPANI, INC. FOR THE SANDIFUR PKWY/
BROADMOOR INTERSECTION IMPROVEMENTS PROJECT.
WHEREAS, the City of Pasco (City) and Tapani, Inc. (Tapani) entered into a Construction
Contract on January 27, 2025, for construction of the Sandifur Pkwy/ Broadmoor Intersection
Improvements Project; and
WHEREAS, previously approved Change Order No. 1 was under the authority provided
to the Interim City Manager; and
WHEREAS, previously approved Change Order No. 2 was under the authority provided
to the Public Works Director; and
WHEREAS, previously approved Change Order No. 3 was under the authority provided
to the Public Works Director; and
WHEREAS, proposed Change Order No. 4 is issued to provide a pedestrian hybrid beacon
(PHB) or High-Intensity Activated Crosswalk (HAWK) for a new crossing along Broadmoor Blvd
near Delta High School. This provides a safe crossing for users between the Sandifur Pkwy and
Broadmoor Blvd traffic signal and a new Buckingham Drive and Broadmoor Blvd traffic signal;
and
WHEREAS, the $245,159.30 amount of Change Order No. 4 added to the cumulative sum
of previously approved Change Orders exceeds the City Manager’s authority, and thus determined
to obtain Council approval; and
WHEREAS, the City Council of the City of Pasco, Washington, has, after due
consideration, determined that it is in the best interest of the City to enter Change Order No. 4 with
Tapani, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of Change
Order No. 4 between the City of Pasco and Tapani, Inc. as attached hereto and incorporated herein
as Exhibit A.
Be It Further Resolved, that the that the City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute said Change Order No. 4 on behalf of
the City of Pasco.
Page 134 of 214
Resolution - Change Order No. 4 with Tapani, Inc- 2
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 135 of 214
Project No:24 600 Sandifur Pkwy/Broadmoor Intersection Improvements
Contractor:
Description of Change:HAWK System
Detail as Appropriate:To provide a safe crossing for Delta High School with the Broadmoor Blvd
improvements the City had planned for the rectangular rapid flashing beacon
(RRFB). After reviewing the corridor and discussing with the designer the city
decided a pedestrian hybrid beacon (PHB) or HAWK system would be the
preferred option for safety and future proofing the crosswalk. This change
adds the materials and labor to install the HAWK system. However, some
RRFB parts were order during this coordination and cannot be returned. These
parts will be given to the City at no additional cost.
Contract Bid Amount (Schedule A - Non-Taxed):4,109,227.50$
Contract Bid Amount (Schedule B - Taxed):163,080.00$
SALES TAX @ 8.9%:14,514.12$
Total:4,286,821.62$
Subtotal Subtotal
**Sales tax @ 8.9% *Sales tax @ 8.9%
Total Total
Total Change Orders To Date 343,826.17$
*SCHEDULE A = NO TAX
**Inclusive of CO1 (Sched B)--(taxed)New Contract Amount
YES NO
APPROVED:
CONTRACTOR Date Date
APPROVED:
Date Date
APPROVED:
Date DatePUBLIC WORKS DIRECTOR CITY MANAGER
CONSTRUCTION INSPECTOR
APPROVED:
PROJECT MANAGER ENGINEERING MANAGER
APPROVED:
AGREED TO AND ACCEPTED:
98,666.87$ 245,159.30$
4,630,647.79$
IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER
Contract Time Prior to this Change Order…………………………..200
Modification to Contract Time by this Change Order………………0
Revised Total Contract Time…………………………………………200
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being
made and that the compensation for this Change Order is full and complete and is the only compensation due
or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present
Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this
Change Order.
PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER
97,698.95$ 245,159.30$
967.92$ -$
Tapani, Inc.
CITY OF PASCO
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 4
Schedule A (Non-Taxed)
Project Title:
Page 136 of 214
Date:10/28/2025
Project Name:Sandifur
Contract #24600
Job #252503
C.O. #8
C.O. Title:Hawk System
Hours Rate Hours Rate
Foreman 10 61.46$ 92.19$ HRS 614.60$
Pipelayer 10 52.14$ 78.21$ HRS 521.40$
Pipelayer 10 52.14$ 78.21$ HRS 521.40$
Labor Sub Total 1,657.40$
Labor Overhead & Profit 15%248.61$
Labor Total 1,906.01$
Units Rate Unit Total
10 29.30$ HRS 293.00$
Equipment Sub Total 293.00$
Equipment Overhead & Profit 15%43.95$
Equipment Total 336.95$
Unit Rate Quantity Unit Total
-$
-$
-$
-$
-$
Material Sub Total -$
Material Overhead & Profit 15%-$
Material Total -$
Unit Rate Quantity Unit Total
203,906.03$ 1 LS 203,906.03$
3,347.35$ 1 LS 3,347.35$
-$
-$
Sub Contractors Sub Total 207,253.38$
Subcontractor Overhead & Profit 15%31,088.01$
Subcontractor Total 238,341.39$
Unit Rate Quantity Unit Total
-$
-$
-$
Other Sub Total -$
Other Overhead & Profit 15%-$
Stipulations Other Total -$
Sub Total 240,584.35$
Accepted by:General Liability Insurance 0.4016%966.19$
Bond 1.5%3,608.77$
Date:Total Amount 245,159.30$
This Change increases the time to complete the project by: Day(s)
Equipment # - Description
5040118 - Crew Truck
Force Account / Change Order Worksheet
Description
This ROM is for the Hawk System that the City requested. This covers all time, materials, and labor to install the HAWK System on
Broadmoor.
Material Description
LABOR
EQUIPMENT
MATERIAL
OTHER
Straight Time
This proposal is based on the usual cost elements such as labor, material, and normal markups and does not include all costs for additional changes in
the sequence of work, delays, disruptions, rescheduling, extended overhead, overtime (unless specified), acceleration, and/or impact costs; and the
right is expressly reserved to make claim for any and all (if any) of these related items prior to final completion of this contract. Please consider this
language official "notice" as defined in subcontract and/or main contract.
Overtime
Class Name/Description Unit Total
SUBCONTRACTORS
Subcontractor Description
Silverline Quoted Hawk System
Vac Truck for Poles
Corporate Office
PO Box 1900
Battle Ground, WA 98604
360.687.1148
Page 137 of 214
Change Proposal Request (CPR)
Page 1 of 2
Project Information Change Proposal Request
Project #1-25008 Contract #1-25008-001
Title Sandifur Pwky Broadmoor Blvd Intersection
Improvements CPR #1-25008-002
Address Sandifur Pwky & Broadmoor Blvd.Issue Date 15-Sep-2025
Subject
City, State, Zip Pasco, WA 99301
Country USA
HAWK System
Prime Contract Company Owner
Contact Todd Pluff Contact Steve Ingram
Company Silverline Electric LLC Company Tapani Inc:Sandifur Broadmoor 1-25008
Address 4121 West Clearwater Avenue Address Sandifur Pwky and Broadmoor Blvd
City, State, Zip Kennewick, WA 99336 City, State, Zip Pasco, WA 99301
Country United States Country United States
Phone (509) 544-8840 Phone
Fax Fax
Description of the proposed change:
Upgrade RRFB system in front of Highschool to a HAWK system
Net Amount of this Proposed Change:$203,906.03
The Contract time due to this Change Proposal Request is to be determined at a later date.
This document, when fully executed as accepted, shall constitute authorization to proceed with the work described herein.
Submitted By Response: Accept Do Not Accept
Silverline Electric LLC Tapani Inc:Sandifur Broadmoor 1-25008
Company Company
__________________________________________________________________________________________________________________
By Date By Date
Page 138 of 214
Change Proposal Request (CPR)
Page 2 of 2
Proposed Items
Item #Item Description Quantity Unit Unit Price Subtotal
1 Labor 129 EA 133.10 17,169.90
2 Western Systems Hawk system package 1 LS 93,964.10 93,964.10
3 Hawk System Poles & Service equipment 1 LS 63,460.83 63,460.83
4 Concrete form materials 1 LS 4,203.54 4,203.54
5 General material 1 LS 22,117.66 22,117.66
6 Equipment rental 1 LS 2,990.00 2,990.00
Subtotal = $203,906.03
Tax = $0.00
Total = $203,906.03
Page 139 of 214
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BORDER
R=1.38"
TH=0.75"
IN=0.5"Panel Style: neon xwalk.ssi
M.U.T.C.D.: 2009 Edition
DESIGNED:
CHECKED:
Full Size Sheet Format Is 22x34; If Printed Size Is Not 22x34, Then This Sheet Format Has Been Modified & Indicated Drawing Scale Is Not Accurate.
Know what's below.
before you dig.Call
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66084.002
AUGUST 2025
JBK
SHEET ID
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Scale: 1" = 10'
LEGEND
CALLOUTS
RED/FLASH RED
YELLOW/FLASH YELLOW
HEAD NO.
21, 22,
61, 62
HEAD NO.
48, 49
88, 89
SIGNAL DISPLAYS
X
X
Construction note callout.
See construction notes on this sheet.
Illumination note callout.
See Illumination Plans.
Interconnect note callout.
See Illumination Plans.
Wiring note callout.
See wiring notes, Sheet TS10.
Traffic signal pole.
See traffic signal standard for details, Sheet TS11.
X
1. All Traffic Control Devices Shall Conform To The Latest Edition Of The Manual On
Uniform Traffic Control Devices (MUTCD) And WSDOT Standards.
2. Information On This Sheet Is Accurate For Traffic Signal Improvements Only.
3. The Locations Of The Pole Foundations Shall Be Staked In The Field For Approval By
City Inspector Staff Prior To Installation.
4. Locations Of Existing Underground Structures And Utilities Are Approximate Only. It Is
Not The Intent Of These Plans To Show The Exact Location Of Underground
Equipment. It Is The Responsibility Of The Contractor To Verify The Locations Of All
Existing Utilities With The Respective Owners. Existing Utilities Damaged By The
Contractor Shall Be Repaired At The Contractor's Expense. Call Dig Line 48 Hours Prior
To Excavation To Request Underground Utility Locations.
5. Top of Foundation Elevations Provided Represent Approximate Finished Ground Surface
Elevations. Top Of Foundation Elevations For All Poles Are To Be Field Verified By The
Contractor Based On The Actual Finished Ground Elevations Prior To Installation Of
The Pole Foundations.
6. The Conduit And Junction Box Layout Shown Is Schematic. The Contractor Shall
Maintain Appropriate Clearance Between Adjacent Utilities And Minimize Impacts To
Adjacent Infrastructure To The Extent Possible.
7. Ground The Signal And Illumination System In Accordance With The Current Edition Of
The National Electric Code (NEC).
8. All New Conduit Installed Shall Include 1-#12 "Locate Wire". Insulate All Locate Wires
From All Metallic Items.
9. Use HDPE Or Rigid Steel Under Roadway And Driveways And Schedule 80 PVC For All
Other Conduits.
10. Contractor To Pothole At All Proposed Foundation Locations Prior To Construction And
Submission Of Shop Drawings And Notify Engineer Of Any Discrepancies.
11. Arrows Shown Are Schematic Only And Not To Be Installed As
Part Of The Signal Plan.
GENERAL NOTES
Construct foundation and install Type II signal standard
complete with signal displays, terminal cabinet. See plan
reference No. IS-13 and Signal Standard Detail Chart, sheet
TS11 for additional information.
1
2
3
Construct Foundation And Install Type PS Pole With Type D
Mounted Pedestrian Signal Head And APS Pushbutton.
See Sheet STD16 For WSDOT Standard Plan J-20.16 For
Pedestrian Signal Standard. See Plan Reference No. IS-13
And Signal Standard Detail Chart, Sheet TS11 For Additional
Information.
4
6
8
CONSTRUCTION NOTES
Vehicle Signal Display
Conduit & Wiring
Controller Cabinet
Service Cabinet
Pedestrian signal display
Type 2 Junction Box
Type 8 Junction Box
Traffic Sign
Crosswalk Sign
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A
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S
I
G
N
A
L
P
L
A
N
JBK
AXR
SHEET ID
SHEET OF
TS09
5
7
Prop. ROW
Install Type 2 Junction Box See Sheet STD17 For WSDOT
Standard Plan J-40.10 For Junction Box Details.
Install Type 8 Junction Box. See Sheet STD18 For WSDOT
Standard Plan J-40.30 For Junction Box Details.
Connect to Power Source. Coordinate Work with Big Bend
Electric Cooperative (Zach Underhill, 509-659-1700*2190,
Zunderhill@BBEC.org) (Mitchell Myers, 509-659-1700*2130,
Mmyers@BBEC.org)
Construct New Multi-Cabinet Foundation. Install New Type P
PLUS NEMA TS2-1 Traffic Signal Cabinet. Install New Econolite
Cobalt 2100 Traffic Signal Controller with Cobalt Software. See
Sheet STD14 For WSDOT Standard Plan J-10.10 For Signal
Cabinet Layout Details.
Install New Vehicle Signal Display Using Type M Mount. See
Sheet STD18 and STD19 For WSDOT Standard Plan J-75.20 For
Mounting Details.
Install New 120V/240V Service Cabinet Type D Foundation
Per WSDOT Standard Plan J-10.21.
11
32
42
5 2
6 2
2 1
3
4
5
6
7
8
8
9 Install New Aluminum "CROSSWALK-STOP ON RED" Sign on
Mast Arm. R10-23, 24"x30".
9
9
10 Install New Aluminum "CROSSWALK" Sign on Mast Arm.
WSDOT W11A-301, 96"x24", per WSDOT Standard Plan
G-30.10 sheet STD 14.
10
10
62 61
2221
8
8
49
48
88
89
11 Install New Aluminum "STOP HERE ON RED" Sign on Mast
Arm, WSDOT R10-6, 24"x36", per WSDOT Standard Plan
G-24.50 sheet STD 06.
11
11
12 Install ITS pull box with standard duty lid per WSDOT
Standard Plan J-90.10 on sheet STD12.Ex. Easement
IL
IL
IL
IL
4
12
ITS
ITS
12.25'
Prop. ROW
Ex. ROW
PEDESTRIAN MOVEMENT
Ø1
Ø2
Ø3
Ø4 Ø8
Ø7
Ø6
Ø5
PHASE DIAGRAM
PROTECTED VEHICLE
MOVEMENT
RED/FLASH RED
IL
ITS
IL
ITS
Pa
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1
4
1
o
f
2
1
4
DESIGNED:
CHECKED:
Full Size Sheet Format Is 22x34; If Printed Size Is Not 22x34, Then This Sheet Format Has Been Modified & Indicated Drawing Scale Is Not Accurate.
Know what's below.
before you dig.Call
R
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EGIST E R E DP
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SSION A L E N G I N E E R
SHEET ID
SHEET OF
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BID SET
66084.002
AUGUST 2025
JBK
SHEET ID
SHEET OF 83103.2
8/28/25
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JBK
AXR
SHEET ID
SHEET OF
TS10
5C
743 W
B
O
G
R
48
742
741
TB2O
R
G
B
W
5C
22
622
621
623
624
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TO
POWER
SOURCE
5C
TB1 O
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5C
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664
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5C
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662
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XY
SERVICE CABINET
SIGNAL CONTROLLER
JUNCTION BOXTERMINAL BLOCK
WIRING NOTE
POLE NOTE
LEGEND
O
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5C
21
622
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623
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721
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724
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724
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621
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684
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5A1
5A3
5A2
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DETECTOR
GRD
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B
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5C1
5C3
5C2
BL
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5D1
5D3
5D2
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5B2
5B3
5B1
5A4
5A5
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INDICATION
Ø2
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5B5
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5C4
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,
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VD
C
VD
C
VD
C
VD
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TB
3
VIDEO CAMERA
DETECTION
TB
2
TB
1
TB
4
TB
3
TB
2
TB
1
TB
4
TB
3
TB
4
TB
1
TB
2
TB
3
TB
2
TB
1
TB
4
TB
3
TB
4
TB
1
TB
2
TB
3
TB
4
TB
1
TB
2
TERMINAL CODING
CONNECT TO DETECTOR COMMON BUS
CONTROL SIDE TERMINAL CONNECTION
CONNECT TO NEUTRAL BUS
SPARE
CONTROLLER TERMINALS
R
O
B
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BL
671
673
672
674
675
676
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W
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611
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612
614
615
616
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633
632
634
635
636
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TB
2
Ø3
R
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651
653
652
654
655
656
657
W
W
TB
3
Ø5
Ø7
Type 8
Junction
Box
5C
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742
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ITS
Pull
Box
1
Type 2
Junction
Box
78
4
78
5
B W
2C
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89
4
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Type 8
Junction
Box
7
7
Type 2
Junction
Box
Pa
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f
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4
DESIGNED:
CHECKED:
Full Size Sheet Format Is 22x34; If Printed Size Is Not 22x34, Then This Sheet Format Has Been Modified & Indicated Drawing Scale Is Not Accurate.
Know what's below.
before you dig.Call
R
21035845
J
A
MEST A U N B R ADY K
R
A
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STA T E O F W ASHIN
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R
EGIST E R E DP
R
O
F
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SSION A L E N G I N E E R
SHEET ID
SHEET OF
BR
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,
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A
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I
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T
O
N
BID SET
66084.002
AUGUST 2025
JBK
SHEET ID
SHEET OF 83103.3
8/28/25
F
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JBK
AXR
SHEET ID
SHEET OF
TS11
FILE NAME
TIME
DATE
DESIGNED BY
ENTERED BY
CHECKED BY
PROJ. ENGR.
REGIONAL ADM.REVISION DATE BY
SHEET
OF
SHEETS
Washington State
Department of Transportation
P.E. STAMP BOX P.E. STAMP BOX
DATE DATE
LOCATION NO.CONTRACT NO.
JOB NUMBER
REGION
NO.
STATE FED.AID PROJ.NO.
WASH10PLOTTED BY
PLAN REF NO
Plot 1
SIGNAL STANDARD DETAIL CHART***3 3
3
40'45'50'
MIN.MAX.
4 SECTION 12"
5 SECTION 12"
17.5'
17.0'
17.0'
19.2'
18.0'
17.5'
20.9'
19.7'
18.5'
22.0'
20.8'
19.6'
16.5'
16.5'
16.5'
SIGNAL DISPLAY VERTICAL CLEARANCE TO ROADWAY
53' - 180'
MEASURED FROM BOTTOM OF SIGNAL HEAD HOUSING TO ROADWAY
ALL
LEGEND
90°
90
°
E1
90°
0°180°
270°
E2
E1
R
O
A
D
W
A
Y
LOCATION STATION
ANCHOR BOLT PLATE h
i
i
85
°
E E
FF
G G
H H
I I
H H
I I
A2
A1
12
'
-
0
"
8'
-
0
"
6'
-
6
"
a
b c
a
e
gg
j
j
i
B9
B10 B11
h
i
CURB OR EDGE OF SHOULDER
LIMITS OF VERTICAL CLEARANCE
a
b
a
b
d
a
b
B1
B2 B3
B4
B5
B6
B7
ROADWAY
TYPE II, III & SD
SIGNAL STANDARD
D D
C
f
NOTES
6
5
4
4
5
NOTE:
E2
ELEVATION IS TO
TOP OF FOUNDATION
10'
12'
8'
6'
14'
16'
19.8
O
F
F
S
E
T
L
I
N
E
POLE ORIENTATION LINE
(E1 ATTACHMENT POINT)
26.4
39.6
52.8
46.2
1
2
1
2 1
2 2 1
2 1
2
2
2
2
OR`
`
`
`
SIGN
b
c
e
3.0 FT
3.0 FT
N/A
N/A
N/A
3.0 FT
7.5 SQ. FT.
36.0 SQ. FT.
15.0 SQ. FT.
HEIGHT WIDTH AREA
3
3 1' - 0" MIN. TO 2' - 6" MAX.
FROM POLE CENTERLINE
TO SIGN EDGE
33.0
FOR POST MOUNTED
SIGNS THERE SHALL
BE 2' - 0" MIN. FROM
THE FACE OF THE
CURB OR THE EDGE
OF THE SHOULDER
TO THE EDGE OF
THE SIGN
ALL HANDHOLES AT 180^
FROM E1
HORIZONTAL DISTANCE
FROM STOP LINE
3 SECTION 12"
5 SECTION CLUSTER 12"
MEASURE ATTACHMENT POINT ANGLES CLOCKWISE
FROM POLE ORIENTATION LINE (E1 ATTACHMENT
POINT) TO THE ATTACHMENT POINT LOCATION
POLE ORIENTATION
ANGLE (P.O.A.)
DEGREES CLOCKWISE FROM
OFFSET LINE TO POLE
ORIENTATION LINE
(E1 ATTACHMENT POINT)
TYPE E MOUNTS SHALL BE USED FOR
PEDESTRIAN DISPLAYS ON TYPE II OR III
SIGNAL STANDARDS, WITH THE FOLLOWING
EXCEPTION: PEDESTRIAN DISPLAYS
MOUNTED ON OCTAGONAL (8 SIDED) SIGNAL
STANDARDS AT AN ANGLE OTHER THAN
A 45 DEGREE INCREMENT SHALL USE A TYPE
A MOUNT FOR TWO PEDESTRIAN
DISPLAYS, OR A TYPE B MOUNT FOR A
SINGLE PEDESTRIAN DISPLAY.
POLE ORIENTATION AND
ATTACHMENT POINT DETAIL
3
3
GGgg
I III
g g
8'
-
0
"
8'
-
0
"
10
'
-
0
"
iii
a
6 6 6
3' - 6"
MEASURED FROM
SIDEWALK SURFACE
TO CENTER OF
PEDESTRIAN
PUSH BUTTON
SIGNAL STANDARD NO.
APPROVED DRAWING NO.
FABRICATION DATE
EXAMPLE
SIGNAL STANDARD IDENTIFICATION TAG DETAIL
SRXXX, MP XXX.XX
MANUFACTURER
APPROVED DWG. XXXXXX
STD. NO. XX
STATE ROUTE AND
MILE POST NO.
FAB. X/XX/XXXX
STD. NO. 02
SR97, MP 069.09
MANUFACTURER
APPROVED DWG. AB12345
FAB. 6/14/2002
MOUNTING COUPLING INSTALLED AT OFFSET DISTANCE INDICATED IN CHART.
FOR TYPE N MOUNTS ONLY, DRILL 1" DIA. HOLE IN MAST ARM AND INSTALL
PLASTIC SPLIT BUSHING FOR CABLE ENTRANCE.
FIELD INSTALLED. SIGN SIZES SHALL NOT EXCEED THE MAXIMUM
VALUES LISTED HERE:
ELEVATION IS TO TOP OF FOUNDATION. FIELD VERIFY
ELEVATION PRIOR TO ORDERING SIGNAL STANDARDS.
IS-13
1
1
ALTERNATE 23
STD.
No.STREET NAME
STATION
FIELD LOCATION
OFFSET LT.RT.ELEV.P.O.A.
POLE
TYPE
A1 A2 B1 B2 B4 B5 B6 C D E1 E2 F G1 G2 H I1 I2
POLE ATTACHMENT POINT ANGLES (deg.)FOUNDATION DEPTH (FT)
ALTERNATE 1
3' SQ.3' RD.4' RD.3' RD.4' RD.
REMARKSSIGNAL MAST ARM DATA
B7 B8 B9 B10B3
SOIL
BEARING
PRESSURE
(PSF)
MOUNTING
HEIGHT (FT)
B11 B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B11
FOUNDATION
DESIGN
XYZ (FT )
LUMINAIRE
ARM
(FT)
TYPE PPB
PPB POST
TYPE PS
PED. HEAD
STANDARD
TYPE I
VEHICLE HEAD
STANDARD
ATTACHMENT
POINT
LUMINAIRE MAST ARM
X Y Z (ft )
MAST ARM
LENGTH X Y Z (ft )
STANDARD
TYPE
STANDARD PLAN REFERENCES
POLE FOUNDATION ELECTRICAL
PPB
FIXED
BREAKAWAY
PPB
PS
I
II, III, SD N/A
J-20.10
J-20.15
J-21.15
J-20.16
J-20.10
J-20.15
J-21.10
J-21.10
J-26.10,
J-26.15
CURBSTANDARD
J-
2
0
.
1
1
N/A
J-20.10
J-20.15
J-20.20
J-21.20
N/A
a.VEHICLE DISPLAY f.LUMINAIRE
b.MAST ARM MTD. SIGN g.PEDESTRIAN DISPLAY
c.STREET NAME SIGN h.TERMINAL CABINET
d.PRE-EMPT DETECTOR i.APS PPB-M
e.POST MTD. SIGN j. HANDHOLE
PLACEMENT SHALL BE 2' - 0" MIN. FROM FACE OF CURB OR EDGE OF SHOULDER;
3' - 0" MIN. FROM FACE OF GUARDRAIL;
4' - 0" MIN. FROM CONC. BARRIER TYPE 2 (MEASURED FROM A POINT WHERE THE
BARRIER BASE MEETS THE SHOULDER SURFACE (TOE). MEASUREMENT TAKEN FROM
TRAFFIC SIDE OF BARRIER; TO FACE OF POLE)
7 DMS OR VMS IS NOT
ALLOWED ON THESE POLES.
TAG NOTES:
CORROSION RESISTANT METAL TAG SECURED WITH (2) 0.125" RIVETS AS FOLLOWS:
- POLE SHAFT - LOCATED WITHIN 6" ABOVE HAND HOLE (TYPE II & III).
- SIGNAL AND LUMINAIRE MAST ARM (TYPE II & III) - LOCATED WITHIN 6" OF THE
LUMINAIRE ARM AND THE POLE SHAFT CONNECTION POINT (TYPE III).
TEXT SHALL BE A MINIMUM OF 3/16" HIGH, STAMPED OR EMBOSSED.
OFFSETS (FT) (Z) (POLE TO ATTACHMENT POINT)WINDLOAD AREAS (FT ) (X)(Y)2 3
CALCULATED
POLE
XYZ (FT )
CALCULATED POLE XYZ (FT ) IS THE SUM OF THE TOTAL XYZ (FT ) FOR
THE SIGNAL ARM AND THE XYZ (FT ) FOR THE LUMINAIRE ARM (IF PRESENT).
x
1
2
3
4
5
6
BROADMOOR BLVD 115+37.5 34.5'
x
II
II
PS
PS
19 22.5 10.5 5.00 10.3 10.3 18016.0 602
k
B8
2
900 1000 10'10'8'8'8'
x
PS
PS
BROADMOOR BLVD 115+49.3 40.0'
BROADMOOR BLVD 115+43.5 34.5'
BROADMOOR BLVD 115+53.0 3.0'
BROADMOOR BLVD 115+29.0 3.0'
BROADMOOR BLVD 115+38.5 39.2'
x
x
x
x
0
16.5
28.0 16.022.0
5.0
6.5 10.3 10.35.0 18016.0 797
700 1000 10'10'8'8'8'
19
270
90
90
270
90
270
270
90
Pa
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3
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1
4
QUOTATION
Bid Item #53; Permanent Signing (RRFB)
Qty Description
4 Control Cabinet (SC315-G) Solar, Natural Finish
Carmanah Part # 84539
4 Battery 35AH
Carmanah Part #88055
4 50 Watt Solar Panel
Carmanah Part #74387
4 Top of Pole Mount, 3.5-4.5” OD Round, For 50, 80, & 170-Watt Solar Panels
Carmanah Part # 89334
4 Solar Panel Harness, MC4 to Spade Terminals, 8’
Carmanah Part # 84584
4 Lightbar with Confirmation Lights (Includes Universal Mounting Bracket) (Black)
Carmanah Part #87668
4 Harness, 16FT, Terminal Block to Light Bar, RRFB, SC315, TPE
Carmanah Part #78225
4 Pushbutton Polara iNX Audible, 9X12 Sign & Mount, Black
Carmanah Part #89068
4 Harness, 16FT, Polara iNX Button, G-Series
Carmanah Part #84507
4 Sign (Children Walking Symbol) 36” x 36” Fluorescent Yellow Green 3M DG3 Series 4083 (S1-1) with Windbeam
NW Safety Supply Part # S1-1/36YGDG3, WINDBEAM-S1-1 36
2 Sign (Arrow) 24” X 12” 3M DG3 4083 Fluorescent Yellow Green 3M DG3 Series 4083 Left Down Arrow with Windbeam
NW Safety Supply Part # W16-7PL/24YGDG3, WINDBEAM-24X12
2 Sign (Arrow) 24” X 12” 3M DG3 4083 Fluorescent Yellow Green 3M DG3 Series 4083 Right Down Arrow with Windbeam
NW Safety Supply Part # W16-7PR/24YGDG3, WINDBEAM-24X12
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Pasco City Council
November 24th, 2025
Workshop
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Resolution -Change Order No. 4
Sandifur Pkwy/ Broadmoor
Intersection Improvements with
Tapani (5 minutes)
November 24th, 2025
Pasco City Council
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Change Order No. 4 Sandifur Pkwy/ Broadmoor
Intersection Improvements with Tapani -
Overview
PROJECT SCOPE
• Dedicated Turn Lanes
• Multiuse Pathway/Bike Lanes
• Sidewalks
• Traffic Signal @ Buckingham DrivePa
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Change Order No. 4 Sandifur Pkwy/ Broadmoor
Intersection Improvements with Tapani -
Change Order
Engineering’s Construction
Estimate
$6,498,751.72
Awarded Construction Contract
Amount to Tapani, Inc
$4,286,821.62
Previously Approved Change
Orders No. 1-3
$98,666.87
Proposed Change Order No. 4 $245,159.30
New Contract Amount $4,630,647.79
Change Order 4 -
Pedestrian Hybrid Beacon (PHB) or High-Intensity Activated Crosswalk (HAWK)
◦Provides signalized crossing
◦Increased safety
◦Accounts for long-term future use
◦Like the HAWK installed at the I-182 Roundabout just south on Broadmoor Blvd/Rd 100.
PHB installed south of I-182 and Broadmoor Blvd Interchange.
Delta High
School
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AGENDA REPORT
FOR: City Council November 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Haylie Matson, Director
Community & Economic Development
SUBJECT: Octavio Rodriguez Project Concerns
I. ATTACHMENT(S):
TIA Timeline
Amended Application B25-1224
2025.11.03 Council Meeting handouts from Octavio
UIC Timeline
UIC Site Number 40207 Pik a Pop 5 Registration Summary
UIC Signature Page
110 S Elm Street Permit B25-0069 Dept. of Ecology
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
No action is required by the City Council. City staff remain committed to
working with all builders, developers and citizens in a fair, responsible and
transparent manner. The intent of this staff report is to help inform the City
Council on the series of events related to Mr. Rodriguez’s concerns and his
claims regarding staff’s application of the applicable laws and procedures.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
On November 3, 2025, Mr. Octavio Rodriguez appeared before the City
Council and provided testimony regarding his building permit application, the
permit review timeline and the perceived misapplication of the new
Transportation Impact Fee (TIF) Ordinance on his project. In summary, Mr.
Rodriguez presented the following statements as facts or concerns:
An application for a building permit was submitted on June 12, 2025,
Page 150 of 214
with approval occurring on either June 16th or June 20th.
An invoice for $139,000 was issued on July 3rd. Following a
conversation with Development Services Manager Brian Cartwright, the
amount was later reduced to either $15,000 or $50,000 (the exact figure
was unclear from the recording).
According to Mr. Rodriguez, his engineer advised that the appropriate
TIF should be approximately $10,000. The engineer’s conclusion was
presented as superseding Brian’s analysis, with the assertion that an
engineering report cannot be rejected by non-engineering staff.
A claim was made that impact fees vest at the time of application.
Mr. Rodriguez also provided written documents that provided further details in
support of his position including a building permit application, utility service
application, fee estimate and documents outlining opinions regarding vesting of
impact fees at the time of application.
V. DISCUSSION:
1304 N. 4th Avenue
Staff has been asked to look back at the chronology of events surrounding the
application, project review and approval process. Staff is also providing
pertinent information regarding City ordinances and impact fee vesting rights.
Original Application and Review Timeline
Mr. Rodriguez’ original application was received on June 12, 2025. The initial
“hold” letter that required plan corrections (not approved) was dated June 25th,
not June 16th or 20th as claimed by Mr. Rodriguez. The City received and
promptly completed the building plan review on June 27th. While the building
plan review was essentially complete at that time, the Planning (land use)
review was not yet approved for permit issuance. Coincidentally, June 27th
was the effective date of Ordinance No. 4767, which is when the revised
impact fee rules were to become active.
Revised Application
On July 9th, Mr. Rodriguez formally withdrew his June 12th permit application
and submitted a revised application, which essentially rescinded the “tenant
improvement” for the restaurant use and left the active permit as a “shell only”
with some limited interior improvements as part of the permitted scope of work.
At that point, the project no longer had a defined end-use or official occupant.
Initial and Revised TIF Calculations
Page 151 of 214
As asserted by Mr. Rodriguez, the initial TIF Fee estimate of $134,739 was
calculated incorrectly and a revised TIF Fee estimate of $75,453.84 was
provided on September 30th. The initial fee estimate was in error due to not
applying the “pass-by rate” reduction that clearly had a significant impact on
the outcome of the calculation. As of this date, no interior finish permit has
been applied for or issued, and no TIF Fees have been paid.
Claims Regarding TIF Applicability:
Disputed Fee Amount
Regardless of the revised TIF fee, Mr. Rodriguez continues to assert that the
fee should be reduced to $10,000, while also simultaneously arguing that no
TIF should apply to his project at all. These positions rely on two incorrect
claims or assumptions.
Engineer’s Analysis and PMC 3.40.080
Mr. Rodriguez’s engineer, Anne Winkler, PE did not reference PMC 3.40.080,
the section of the municipal code that governs the application of credits toward
transportation impact fees. The rationale for omitting this provision is unknown;
however, the information submitted shows no indication that the applicable
code requirements were considered. In Ms. Winkler’s email to Brian Cartwright
on October 9th, she states “The traffic impact fee ordinance was referenced to
clarify the methodology used. There was no intention to apply PMC 3.40.080,
and we apologize if that was not made clear in the previous [Traffic Impact
Analysis] (TIA).”
Applicable Code Language
PMC 3.40.080 states, “A credit, not to exceed the amount of the transportation
impact fee otherwise required by this chapter, shall be provided for the actual
value of any dedication of land for, improvement to, or new construction of a
transportation system improvement provided by the developer and identified in
the Comprehensive Plan capital facilities element (or other plan expressly
adopted by reference therein), and required by the City as a condition of a
development approval. A credit shall also be provided in the amount of a
transportation impact fee calculated under Ordinance No. 3905 and imposed
as a condition of development approval prior to June 25, 2025.”
It is unknown what justification is being used to claim credits. In this case, the
project is not eligible for credits as no previous impact fees have been paid nor
have dedications of land been given or other transportation improvements
been constructed as would be required per PMC 3.40.080.
Page 152 of 214
Vesting Rights Claims:
Statutory Citations Raised by Mr. Rodriguez
Mr. Rodriguez cites RCW 19.27.095(1) and case law citations such as Noble
Manor v. Pierce County and Erickson & Associates v. McLerran as
substantiation that impact fees should not apply at all due to the “vested rights
doctrine”.
RCW 19.27.095(1) speaks to the vesting of “zoning or other land use control
ordinances” at the time of application. RCW 19.27.095(6) further states “The
limitations imposed by this section shall not restrict conditions imposed under
chapter 43.21C RCW.”
RCW 43.21C.065 States “A person required to pay an impact fee for system
improvements pursuant to RCW 82.02.050 through 82.02.090 shall not be
required to pay a fee pursuant to RCW 43.21C.060 for those same system
improvements.”
It’s important to note that RCW 82.02.050 is the legislation that enables the
imposition of Impact Fees. Meaning, that RCW 19.27.095(1) “vesting rights” do
not apply to Impact Fees.
Case Law Considerations
In reading cited cases such as Noble Manor and Erickson & Associates v.
McLerran these cases have no significance regarding impact fees as they
address vesting rights pertaining to zoning and land use controls and master
use permit applications. Not Impact Fees.
What clarifies whether vesting rights apply to Impact Fees is reading the
decision of New Castle Investments v. City of LaCenter. In this case, the courts
clearly held that the vesting statute do not apply to Transportation Impact Fees.
“We hold that the vesting statute does not apply to transportation impact fees
(TIFs) because they do not fall within the definition of "land use control
ordinances." We therefore hold that LaCenter's impact fee could be applied to
New Castle Investments' proposed development even though New Castle's
application for preliminary plat approval was perfected prior to the effective
date for LaCenter's TIF ordinance.” In this case, the court decided that Impact
Fees are essentially a tax and not a land use control. As such, Mr. Rodriguez’
assertion that Impact Fees cannot be applied to his project based on case law
simply lacks merit and to the contrary, case law supports staff’s application of
the PMC in charging the corrected fee.
Current Fee Status
What is important to note is Mr. Rodriguez does not currently owe TIF Fees
Page 153 of 214
based on the current scope of work. At this point, the project is to construct an
unfinished shell of a building with no end-use. TIF Fees cannot be applied to a
shell-only permit until such time that an additional permit is applied for to finish
the space and establish a legally conforming use.
110 S. Elm Street
Concurrent Dispute
Coincidentally or not, the disagreement regarding the application of TIF fees for
the project at 1304 N. 4th Avenue is occurring at the same time as a separate
dispute involving the project at 110 S. Elm Street. In that matter, Mr. Rodriguez
asserts that the City owes him $75,000, alleging that delays in final approval
and issuance of occupancy permits resulted in liquidated damages of $5,000
per day.
Punch-List and UIC Requirements
Nearing the end of each project, a “punch-list” is established which include
items that need to complete prior to gaining final approval and/or a Certificate
of Occupancy. In this case, one of the punch-list items was the requirement to
document the underground injection control (UIC) registration on the site.
The Washington State Department of Ecology administers a program to
“protect groundwater by regulating the discharge of fluids from UIC injection
wells.” A part of the regulation associated with the program is the requirement
to register, with Ecology, certain drainage systems and to follow specified rules
regarding storm water injection into the ground water system.
Claims About the UIC Registration
Mr. Rodriguez’ initial claim was that the Department of Ecology did not require
a UIC registration on the project. City staff contacted the Department of
Ecology (Ecology) to verify whether a registration was appropriate. Upon
receiving project plans, Ecology informed both the City and Mr. Rodriguez that
a UIC registration would be required and directed Octavio to contact the
appropriate Ecology personnel to complete the process.
After the “no requirement” argument was rejected, Mr. Rodriguez claimed that
the UIC registration was already completed in April 2025. City staff verified a
UIC registration had been signed and submitted by Mr. Rodriguez on October
14, 2025. On October 15th, City staff completed the final approval process.
Financial Hardship Claim and Verification
On October 20th, Octavio contacted Development Services Manager, Brian
Page 154 of 214
Cartwright, and initiated the claim that the City caused him financial hardship,
stating that City staff in the Development Services Division knew all along that
the UIC registration had been completed in April and the information had been
withheld causing him financial damages due to the delays. Again, City staff
investigated the claim both internally through email and document searches
and externally with Mr. Rodriguez’ project engineer. The engineer stated he did
not perform the registration nor was he aware if any registration had occurred.
City staff also contacted the Ecology UIC program to verify when a registration
had submitted. Ecology records confirmed that a registration had been
submitted with Mr. Rodriguez’ signature on October 14, 2025, not April 2025 as
had been asserted by Mr. Rodriguez.
Page 155 of 214
1304 N. 4th Avenue Timeline
September 30, 2025
• I was asked to review the original TIF calculation of $134,739. After review, I found
that the updated TIF had been applied incorrectly. The fee was based on the total
raw trips generated by the proposal. PMC 3.40.170, which governs the calculation of
impact fees, requires the use of pass by rates to adjust raw trips so the fee refiects
only the new trips generated by a proposal of this type. After applying the
appropriate pass by rates, the fee was reduced to $75,453.84.
• Anne Winkler, PE of CivTech submitted a Traffic Impact Analysis on behalf of Mr.
Rodriguez for his proposal at 1304 N. Fourth Avenue, although the report was
mistakenly labeled as 1303 N. Fourth. I reviewed the analysis the afternoon it was
submitted and flnalized my comments the following morning.
October 1, 2025
• I flnalized my comments and provided them to the engineer at lunchtime on
10/1/2025. The report used trip counts based on land use code 930 (Fast Casual
Restaurant) and reported 57 total PM peak hour trips. This flgure was used as the
basis for calculating the projected TIF. I noted that the methodology used did not
follow PMC 3.40.080. The engineer applied trips from the previous use as credits
toward the new trip generation, but the municipal code specifles that credits are
only applied for transportation impact fees calculated under Ordinance 3905 and
imposed prior to June 25, 2025.
October 9, 2025
• Anne Winkler, PE of CivTech resubmitted a Traffic Impact Analysis on behalf of Mr.
Rodriguez for his proposal at 1304 N. Fourth Avenue, although the report was still
mistakenly labeled as 1303 N. Fourth. Upon review, I again found that Ms. Winkler
did not properly apply PMC 3.40.080 regarding credits toward the TIF. Her
accompanying email indicated that she did not intend to follow the applicable code
requirements when determining credit. In this revised report, Ms. Winkler increased
the pass-by rate to further reduce what she considered total new trips. I assume this
change was based on a previous comment from the initial review recommending
use of the most recent ITE Manual, which specifles a higher pass-by rate than the
earlier edition. I responded via email to Ms. Winkler, stating that I could not flnd
anything in the Pasco Municipal Code to support the fee calculation methodology
she was using, and advised her that I had escalated the issue to the CED Director
and potentially to the City Manager and/or City Attorney. I also forwarded the email
Page 156 of 214
and attached TIA to Haylie Miller, CED Director, requesting that the matter be
addressed at her level or higher, as deemed appropriate.
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Timeline
September 26, 2025
• The initial request for UIC registration came through the punch list generated by Project
Inspector Cynthia Valdez. The registration requirement related to the infiltration trench
installed on the property as part of the active permit that was pending final inspection.
October 8, 2025
• Dan Jacobsen, Lead Inspector for the City of Pasco, spoke with Mr. Rodriguez to discuss
the need for UIC registration. Later that day, Mr. Rodriguez emailed Dan stating that Chad
Sauve from the Department of Ecology (DOE) told him that, because the project size was
under one acre, there were no UIC requirements. Dan returned Mr. Rodriguez’s call after
hours to explain that the City would need to verify the DOE’s claim.
October 9, 2025
• Dan Jacobsen called Chad Sauve and left a voicemail explaining the situation and
requesting a return call. Mr. Rodriguez included Cynthia and Dan Jacobsen in an email
chain with Chad Sauve, asking him to confirm that the site did not require UIC registration.
Dan Jacobsen then called Mr. Rodriguez and explained the difference between needing a
Storm Water General Permit and the requirement to register UICs. He informed Mr.
Rodriguez that he (Dan) would need to speak directly with Chad Sauve to confirm whether
DOE would waive the UIC registration requirement, as DOE’s website does not indicate any
exceptions.
October 13, 2025
• Chad Sauve sent an email stating that DOE does not require any documents for the
project site in question. Dan Jacobsen responded with a set of construction plans and
asked Chad to clarify whether the installed UIC needed to be registered.
October 14, 2025
• Chad Sauve replied via email stating that Mr. Rodriguez did indeed need to register the
UIC with DOE. Dan Jacobsen spoke with Chad over the phone, during which Chad said that
Mr. Rodriguez had told him no UICs were installed. Chad thanked Dan for providing the
plans and commended the City of Pasco for diligence in managing stormwater facilities.
October 15, 2025
• Mr. Rodriguez emailed to say that he had registered the UIC with DOE and was ready for
final approval of the project. Dan Jacobsen spoke with Cynthia Valdez, who verified the UIC
registration on DOE’s website and obtained the registration number. Dan informed Mr.
Rodriguez that the registration was being verified, and if confirmed, the project would be
finaled. Cynthia confirmed the registration and emailed Mr. Rodriguez that the permit was
Page 168 of 214
finaled, allowing him to request the Certificate of Occupancy from the Building
Department.
October 20, 2025
• Mr. Rodriguez contacted me, claiming that delays in project approval cost him $75,000 in
liquidated damages, calculated at $5,000 per day over 15 days. I asked him to provide
supporting information, and he forwarded portions of emails highlighting DOE’s initial
statement that no UIC registration was needed. Further review confirmed that UIC
registration was indeed required. I clarified to Mr. Rodriguez that the need for a Storm Water
General Permit (which is related to the 1-acre exemption) is separate from the UIC
registration requirement.
October 21, 2025
• Mr. Rodriguez emailed again, questioning why approval was delayed and reiterating
damages of $75,000. He claimed his engineer of record, Jason Froelich, had registered the
UIC with DOE in April 2025 and provided it to Kurtis Schliebe, the City Development
Services Lead, at that time. Kurtis could not locate any registration documentation and
contacted Mr. Froelich, who stated that he had no record of registering the UIC.
• I called John Bhend, Statewide UIC Coordinator at DOE, who confirmed that the UIC
registration was completed on October 14, 2025, not in April. I requested a copy of the
registration for the record.
October 23, 2025
• I received an email from John Bhend containing the registration pages for the UIC
installed as part of Mr. Rodriguez’s project. The paperwork confirmed that registration was
completed on October 14, 2025, with a construction date of April 2, 2025. (attached)
• I requested additional information from Mr. Bhend regarding the applicant who submitted
the registration.
• Mr. Bhend provided a copy of the signature page from the original application, dated
October 14, 2025. The legally authorized representative was listed as “Octavio Rodriguez,”
with a signature matching others Mr. Rodriguez has provided on City applications over the
years. (attached)
November 10, 2025
• Mr. Froelich, the engineer of record for Mr. Rodriquez’s project called and indicated that
Mr. Rodriquez had claimed he had suffered $100,000 in liquidated damages due to the
delay in the UIC registration. I told him that Mr. Rodriquez had informed the City that he
(Mr. Rodriquez) had claimed in a October 21, 2025 email that he (Mr. Froelich) had
registered the UIC back in April (of 2025). I forwarded the email to Mr. Froelich.
Page 169 of 214
• Mr. Froelich sent an email response stating that he did not register the UIC, which is
inconsistent with Mr. Rodriquez’s statements but consistent with the information provided
by Mr. Bhend with DOE.
• I provided Mr. Froelich with contact information for John Bhend and let him know that Mr.
Bhend is the Statewide UIC Coordinator at DOE. I encouraged him to request any
information related to the UIC registration directly from DOE.
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UIC Registration Signature Page
Site Number: 40207
I hereby certify that the information contained in the above referenced registration is true and correct to the best of my
knowledge.
_____________________________________________________ _______________________________
Name of legally authorized representative Title
_____________________________________________________ _______________________________
Signature of legally authorized representative Date
https://secureaccess.wa.gov/ecy/wquic/SignaturePage.aspx?id=40207 10/14/25, 10:30
Page 1 of 1
Docusign Envelope ID: 5F351DBA-BB4E-416B-AFF2-4A5D1226B107
10/14/2025
Authorized representativeOctavio Rodriguez
Page 178 of 214
Octavio <pnwdnc@gmail.com>
110 S Elm Street PERMIT B250069 - Dept of Ecology
16 messages
Octavio <pnwdnc@gmail.com>Wed, Oct 8 at 14 :43
To: Dan Jacobsen <jacobsend@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-
wa.gov>
I just spoke with Chad, who oversees the Eastern Washington region for the Dept of Ecology. He said there is nothing
needed for our site. The only things that are needed to be registered on private property are Drywells and sites that are
over an acre in size.
Chad Sauve 5099346202, Chad.sauve@ecy.wa.gov
Thank you.
Octavio <pnwdnc@gmail.com>Thu, Oct 9 at 16:23
To: Dan Jacobsen <jacobsend@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-
wa.gov>, <Chad.sauve@ecy.wa.gov>
Hi all,
Looping in Chad here. Chad, per our conversation - Registration with the Dept. of Ecology is not needed for our job site
on private property. The only things that are needed to be registered on private property are Drywells and sites that are
over an acre in size. I relayed that information to Dan (jacobsend@pasco-wa.gov) at the City of Pasco and he said
he'd like to verify before releasing the Final c/o. Do you mind reiterating that in a response to this email when you get a
second?
Thank you so much, I appreciate your help!
[Quoted text hidden]
Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>Mon, Oct 13 at 08:14
To: Octavio <pnwdnc@gmail.com>, Dan Jacobsen <jacobsend@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>,
Kent McCue <MCCUEK@pasco-wa.gov>
Good morning, Octavio –
Just to follow up, this site did not operate under a Construction Stormwater General Permit with the Department of
Ecology. I am not needing any additional documentation from our end regarding this site.
If any Drywells were installed during the project here is additional guidance to get them registered:
“You must register all dry wells installed to receive stormwater runoff with Ecology’s Underground Injection
Control Program. Registration must occur 60-days before construction of the drywell. You may access
information and online registration at UIC registration requirements & information - Washington
State Department of Ecology In addition, discharge from the well(s) must comply with the ground water
quality requirement (non-endangerment standard) at the top of the ground water table.”
Page 179 of 214
If you have questions or need further assistance, please contact John Bhend, UIC Program Coordinator at
(360) 688-3586 or via email at UICwells@ecy.wa.gov.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
From: Octavio <pnwdnc@gmail.com>
Sent: Thursday, October 9, 2025 4:23 PM
To: Dan Jacobsen <jacobsend@pasco-wa.gov>; Cynthia Valdez <valdezc@pasco-wa.gov>; Kent
McCue <MCCUEK@pasco-wa.gov>; Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
External Email
[Quoted text hidden]
Dan Jacobsen <jacobsend@pasco-wa.gov>Mon, Oct 13 at 16:07
To: Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>, Octavio <pnwdnc@gmail.com>, Cynthia Valdez <valdezc@pasco-wa.gov>,
Kent McCue <MCCUEK@pasco-wa.gov>
Hi Chad,
Are you saying that if no Construction Stormwater General Permit is required then the registering of drywells and
infiltration trenches are not needed? Please see attached plans for the project in question.
Thank you,
Dan Jacobsen, Senior Inspector
City of Pasco
525 North Third Avenue
Page 180 of 214
Some people who received this message don't often get email from csau461@ecy.wa.gov. Learn why this is important
Pasco, Washington 99301
Cell: 509-430-5951
jacobsend@pasco-wa.gov
This e-mail and any response to this e-mail may be a public record under RCW 42.56 and subject to inspection and copying by
the public upon request. Accordingly, there can be no expectation of privacy.
From: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>
Sent: Monday, October 13, 2025 8:14 AM
To: Octavio <pnwdnc@gmail.com>; Dan Jacobsen <jacobsend@pasco-wa.gov>; Cynthia Valdez
<valdezc@pasco-wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are
sure the content is safe.]
[Quoted text hidden]
KAPOOR CONOCO EXPANSION - APP 2025.03.0.pdf
Octavio <pnwdnc@gmail.com>Mon, Oct 13 at 16:22
To: Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue
<MCCUEK@pasco-wa.gov>
Chad,
to clarify Dans email - we don't have drywells. There was an existing infiltration trench that is shown on these plans.
Construction is also already finished and all plans were approved by the city. Dept. of Ecology was not mentioned until
we finished work. Other cities have asked for Dept. of Ecology permitting prior to commencement of work but only on
job sites over 1 acre.
Thank you
[Quoted text hidden]
Page 181 of 214
Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>Mon, Oct 13 at 17:15
To: Octavio <pnwdnc@gmail.com>, Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>
Good afternoon, all –
Based off the project details and size of the disturbed acreage(less than 1 acre) a Construction Stormwater General
Permit is not required. If Drywells were installed, they would need to be registered with Ecology prior to the start of
work.
After reviewing the plans Dan provided, they appear to show a catch basin that connect to perforated pipe that
infiltrates stormwater onsite. This system functions as an Underground Injection Control (UIC).
Octavio, please contact John Bhend, UIC Program Coordinator at (360) 688-3586 or via email at
UICwells@ecy.wa.gov for additional guidance.
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Mon, Oct 13 at 17:46
To: <uicwells@ecy.wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Dan
Jacobsen <jacobsend@pasco-wa.gov>
Hi John,
Chad Sauve of the Dept of Ecology recommended I reach out to you for guidance on how to proceed. The City of
Pasco is currently withholding our final approval, citing the need for a Construction Stormwater General Permit. This
requirement was never identified by the City of Pasco, nor was it mentioned at any point prior to construction or
during plan approval.
The project included an existing infiltration trench, which is clearly shown on the approved plans. I want to
emphasize that this requirement was not included in any prior documents or reviews, and all construction work has
now been completed.
As Chad noted:
“Based on the project details and the size of the disturbed area (less than one acre), a Construction Stormwater
General Permit is not required. If drywells were installed, they would need to be registered with Ecology prior to the
start of work. After reviewing the plans Dan provided, they appear to show a catch basin connected to perforated
pipe that infiltrates stormwater onsite. This system functions as an Underground Injection Control (UIC).”
I’ve attached the plans for your review and forwarded the prior email correspondence for reference. Please let me
know the best way to resolve this so we can move forward with final approval.
Thank you!
[Quoted text hidden]
KAPOOR CONOCO EXPANSION - APP 2025.03.0.pdf
Page 182 of 214
Octavio <pnwdnc@gmail.com>Tue, Oct 14 at 13 :00
To: <uicwells@ecy.wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Dan
Jacobsen <jacobsend@pasco-wa.gov>
Hi all,
I’ve spoken with John. We are now registered with the dept of ecology. Site number 40207. And are good to move
forward
Thank you
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Tue, Oct 14 at 13 :30
To: Kent McCue <MCCUEK@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Dan Jacobsen <jacobsend@pasco-
wa.gov>
Attached screenshot of attachment from dept of ecology stating nothing further is needed.
Thank you.
[Quoted text hidden]
IMG_3433.jpeg
Octavio <pnwdnc@gmail.com>Wed, Oct 15 at 10 :32
To: Kent McCue <MCCUEK@pasco-wa.gov>, Cynthia Valdez <valdezc@pasco-wa.gov>, Dan Jacobsen <jacobsend@pasco-
wa.gov>
Cynthia, I want to know what the next step is for getting my c/o.
[Quoted text hidden]
Cynthia Valdez <valdezc@pasco-wa.gov>Wed, Oct 15 at 14 :49
To: Octavio <pnwdnc@gmail.com>, Kent McCue <MCCUEK@pasco-wa.gov>, Dan Jacobsen <jacobsend@pasco-wa.gov>
Thank you for the information!
I have added a passed Commercial Engineering Inspection to B25-0069
Please contact the Building Department regarding the Certificate of Occupancy
Cynthia Valdez | Right of Way Inspector | (509) 727-2247 | 525 N. 3rd Avenue | Pasco, WA 99301 |
valdezc@pasco-wa.gov
Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject
to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy.
Page 183 of 214
From: Octavio <pnwdnc@gmail.com>
Sent: Wednesday, October 15, 2025 10:32 AM
To: Kent McCue <MCCUEK@pasco-wa.gov>; Cynthia Valdez <valdezc@pasco-wa.gov>; Dan
Jacobsen <jacobsend@pasco-wa.gov>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are
sure the content is safe.]
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Mon, Oct 20 at 14:01
To: Brian Cartwright <cartwrightb@pasco-wa.gov>
Begin forwarded message:
From: Octavio <pnwdnc@gmail.com>
Date: October 13, 2025 at 5:30:49 PM PDT
Subject: Fwd: 110 S Elm Street PERMIT B250069 - Dept of Ecology
---------- Forwarded message ---------
From: Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>
Date: Mon, Oct 13, 2025 at 17:15
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
To: Octavio <pnwdnc@gmail.com>, Dan Jacobsen <jacobsend@pasco-wa.gov>
CC: Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>
Good afternoon, all –
Based off the project details and size of the disturbed acreage(less than 1 acre) a Construction
Stormwater General Permit is not required. If Drywells were installed, they would need to be registered
with Ecology prior to the start of work.
After reviewing the plans Dan provided, they appear to show a catch basin that connect to perforated
pipe that infiltrates stormwater onsite. This system functions as an Underground Injection Control
(UIC).
Octavio, please contact John Bhend, UIC Program Coordinator at (360) 688-3586 or via email at
Page 184 of 214
UICwells@ecy.wa.gov for additional guidance.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
From: Octavio <pnwdnc@gmail.com>
Sent: Monday, October 13, 2025 4:22 PM
To: Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>; Cynthia Valdez <valdezc@pasco-
wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
External Email
Chad,
to clarify Dans email - we don't have drywells. There was an existing infiltration trench that is shown on
these plans. Construction is also already finished and all plans were approved by the city. Dept. of
Ecology was not mentioned until we finished work. Other cities have asked for Dept. of Ecology permitting
prior to commencement of work but only on job sites over 1 acre.
Thank you
On Mon, Oct 13, 2025 at 4:07 PM Dan Jacobsen <jacobsend@pasco-wa.gov> wrote:
Hi Chad,
Are you saying that if no Construction Stormwater General Permit is required then the registering
of drywells and infiltration trenches are not needed? Please see attached plans for the project in
question.
Page 185 of 214
Some people who received this message don't often get email from csau461@ecy.wa.gov. Learn why this is important
Thank you,
Dan Jacobsen, Senior Inspector
City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Cell: 509-430-5951
jacobsend@pasco-wa.gov
This e-mail and any response to this e-mail may be a public record under RCW 42.56 and subject to
inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy.
From: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>
Sent: Monday, October 13, 2025 8:14 AM
To: Octavio <pnwdnc@gmail.com>; Dan Jacobsen <jacobsend@pasco-wa.gov>; Cynthia
Valdez <valdezc@pasco-wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or
open attachments unless you are sure the content is safe.]
Good morning, Octavio –
Just to follow up, this site did not operate under a Construction Stormwater General Permit with the
Department of Ecology. I am not needing any additional documentation from our end regarding this
site.
If any Drywells were installed during the project here is additional guidance to get them registered:
“You must register all dry wells installed to receive stormwater runoff with Ecology’s
Underground Injection Control Program. Registration must occur 60-days before
construction of the drywell. You may access information and online registration at UIC
registration requirements & information - Washington State Department of
Ecology In addition, discharge from the well(s) must comply with the ground water quality
requirement (non-endangerment standard) at the top of the ground water table.”
Page 186 of 214
If you have questions or need further assistance, please contact John Bhend, UIC Program
Coordinator at (360) 688-3586 or via email at UICwells@ecy.wa.gov.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
<image001.png>
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Mon, Oct 20 at 14:21
To: Brian Cartwright <cartwrightb@pasco-wa.gov>
Begin forwarded message:
From: Octavio <pnwdnc@gmail.com>
Date: October 13, 2025 at 5:30:49 PM PDT
Subject: Fwd: 110 S Elm Street PERMIT B250069 - Dept of Ecology
---------- Forwarded message ---------
From: Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>
Date: Mon, Oct 13, 2025 at 17:15
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
To: Octavio <pnwdnc@gmail.com>, Dan Jacobsen <jacobsend@pasco-wa.gov>
CC: Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>
Good afternoon, all –
Based off the project details and size of the disturbed acreage(less than 1 acre) a Construction
Stormwater General Permit is not required. If Drywells were installed, they would need to be registered
with Ecology prior to the start of work.
After reviewing the plans Dan provided, they appear to show a catch basin that connect to perforated
pipe that infiltrates stormwater onsite. This system functions as an Underground Injection Control
Page 187 of 214
(UIC).
Octavio, please contact John Bhend, UIC Program Coordinator at (360) 688-3586 or via email at
UICwells@ecy.wa.gov for additional guidance.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
From: Octavio <pnwdnc@gmail.com>
Sent: Monday, October 13, 2025 4:22 PM
To: Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>; Cynthia Valdez <valdezc@pasco-
wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
External Email
Chad,
to clarify Dans email - we don't have drywells. There was an existing infiltration trench that is shown on
these plans. Construction is also already finished and all plans were approved by the city. Dept. of
Ecology was not mentioned until we finished work. Other cities have asked for Dept. of Ecology permitting
prior to commencement of work but only on job sites over 1 acre.
Thank you
On Mon, Oct 13, 2025 at 4:07 PM Dan Jacobsen <jacobsend@pasco-wa.gov> wrote:
Hi Chad,
Page 188 of 214
Some people who received this message don't often get email from csau461@ecy.wa.gov. Learn why this is important
Are you saying that if no Construction Stormwater General Permit is required then the registering
of drywells and infiltration trenches are not needed? Please see attached plans for the project in
question.
Thank you,
Dan Jacobsen, Senior Inspector
City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Cell: 509-430-5951
jacobsend@pasco-wa.gov
This e-mail and any response to this e-mail may be a public record under RCW 42.56 and subject to
inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy.
From: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>
Sent: Monday, October 13, 2025 8:14 AM
To: Octavio <pnwdnc@gmail.com>; Dan Jacobsen <jacobsend@pasco-wa.gov>; Cynthia
Valdez <valdezc@pasco-wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or
open attachments unless you are sure the content is safe.]
Good morning, Octavio –
Just to follow up, this site did not operate under a Construction Stormwater General Permit with the
Department of Ecology. I am not needing any additional documentation from our end regarding this
site.
If any Drywells were installed during the project here is additional guidance to get them registered:
“You must register all dry wells installed to receive stormwater runoff with Ecology’s
Underground Injection Control Program. Registration must occur 60-days before
construction of the drywell. You may access information and online registration at UIC
Page 189 of 214
registration requirements & information - Washington State Department of
Ecology In addition, discharge from the well(s) must comply with the ground water quality
requirement (non-endangerment standard) at the top of the ground water table.”
If you have questions or need further assistance, please contact John Bhend, UIC Program
Coordinator at (360) 688-3586 or via email at UICwells@ecy.wa.gov.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
<image001.png>
[Quoted text hidden]
Brian Cartwright <cartwrightb@pasco-wa.gov>Mon, Oct 20 at 14:31
To: Octavio <pnwdnc@gmail.com>
Cc: Richa Sigdel <sigdelr@pasco-wa.gov>, Craig Raymond <raymondc@pasco-wa.gov>, Dan Jacobsen
<jacobsend@pasco-wa.gov>
Thanks for sending this.
There may be some confusion. The size of the site and the requirement to register an Underground Injection Point are
not related. Mr. Suave notes that a General Stormwater Permit is not required because the site is less than 1 acre.
However, he also points out that your plans do include a UIC, and recommends reaching out to John Bhend, UIC
Program Coordinator, for guidance.
Please note that General Stormwater Permits and UIC registration are not the same. The only UICs exempt from
registration are those for single-family homes and duplexes, and those located on Tribal Land.
Brian Cartwright | Development Services Manager | (509) 545-3445 | 525 N. 3rd Avenue | Pasco, WA 99301 |
cartwrightb@pasco-wa.gov
Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject to inspection and
copying by the public upon request. Accordingly, there can be no expectation of privacy.
From: Octavio <pnwdnc@gmail.com>
Sent: Monday, October 20, 2025 2:01 PM
To: Brian Cartwright <cartwrightb@pasco-wa.gov>
Subject: Fwd: 110 S Elm Street PERMIT B250069 - Dept of Ecology
Page 190 of 214
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are
sure the content is safe.]
Begin forwarded message:
From: Octavio <pnwdnc@gmail.com>
Date: October 13, 2025 at 5:30:49 PM PDT
Subject: Fwd: 110 S Elm Street PERMIT B250069 - Dept of Ecology
---------- Forwarded message ---------
From: Sauve, Chad (ECY) <CSAU461@ecy.wa.gov>
Date: Mon, Oct 13, 2025 at 17:15
Subject: RE: 110 S Elm Street PERMIT B250069 - Dept of Ecology
To: Octavio <pnwdnc@gmail.com>, Dan Jacobsen <jacobsend@pasco-wa.gov>
CC: Cynthia Valdez <valdezc@pasco-wa.gov>, Kent McCue <MCCUEK@pasco-wa.gov>
Good afternoon, all –
Based off the project details and size of the disturbed acreage(less than 1 acre) a Construction
Stormwater General Permit is not required. If Drywells were installed, they would need to be registered
with Ecology prior to the start of work.
After reviewing the plans Dan provided, they appear to show a catch basin that connect to perforated
pipe that infiltrates stormwater onsite. This system functions as an Underground Injection Control
(UIC).
Octavio, please contact John Bhend, UIC Program Coordinator at (360) 688-3586 or via email at
UICwells@ecy.wa.gov for additional guidance.
Best regards,
Chad Sauve | Construction Stormwater Inspector
WA Department of Ecology | Water Quality Program
Eastern Regional Office | 4601 N. Monroe St. Spokane, WA 99205
Cell: (509)934-6202 | csau461@ecy.wa.gov
Page 191 of 214
From: Octavio <pnwdnc@gmail.com>
Sent: Monday, October 13, 2025 4:22 PM
To: Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>; Cynthia Valdez <valdezc@pasco-
wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
External Email
Chad,
to clarify Dans email - we don't have drywells. There was an existing infiltration trench that is shown on
these plans. Construction is also already finished and all plans were approved by the city. Dept. of
Ecology was not mentioned until we finished work. Other cities have asked for Dept. of Ecology permitting
prior to commencement of work but only on job sites over 1 acre.
Thank you
On Mon, Oct 13, 2025 at 4:07 PM Dan Jacobsen <jacobsend@pasco-wa.gov> wrote:
Hi Chad,
Are you saying that if no Construction Stormwater General Permit is required then the registering
of drywells and infiltration trenches are not needed? Please see attached plans for the project in
question.
Thank you,
Dan Jacobsen, Senior Inspector
City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Cell: 509-430-5951
jacobsend@pasco-wa.gov
Page 192 of 214
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Mon, Oct 20 at 14:35
To: Brian Cartwright <cartwrightb@pasco-wa.gov>
that was way after dan was pushing to get register after days of him not axepting nothing
On Oct 20, 2025, at 2:31 PM, Brian Cartwright <cartwrightb@pasco-wa.gov> wrote:
[Quoted text hidden]
[Quoted text hidden]
[Quoted text hidden]
Best regards,
[Quoted text hidden]
<image001.png>
From: Octavio <pnwdnc@gmail.com>
Sent: Monday, October 13, 2025 4:22 PM
To: Dan Jacobsen <jacobsend@pasco-wa.gov>
Cc: Sauve, Chad (ECY) <CSAU461@ECY.WA.GOV>; Cynthia Valdez
<valdezc@pasco-wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov>
Subject: Re: 110 S Elm Street PERMIT B250069 - Dept of Ecology
External Email
Chad,
Page 193 of 214
to clarify Dans email - we don't have drywells. There was an existing infiltration trench that
is shown on these plans. Construction is also already finished and all plans were approved
by the city. Dept. of Ecology was not mentioned until we finished work. Other cities have
asked for Dept. of Ecology permitting prior to commencement of work but only on job sites
over 1 acre.
Thank you
On Mon, Oct 13, 2025 at 4:07 PM Dan Jacobsen <jacobsend@pasco-wa.gov> wrote:
Hi Chad,
Are you saying that if no Construction Stormwater General Permit is required then
the registering of drywells and infiltration trenches are not needed? Please see attached
plans for the project in question.
Thank you,
Dan Jacobsen, Senior Inspector
City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Cell: 509-430-5951
jacobsend@pasco-wa.gov
<image002.jpg>
[Quoted text hidden]
Octavio <pnwdnc@gmail.com>Mon, Oct 20 at 15:39
To: Brian Cartwright <cartwrightb@pasco-wa.gov>
Cc: Richa Sigdel <sigdelr@pasco-wa.gov>, Craig Raymond <raymondc@pasco-wa.gov>, Dan Jacobsen
<jacobsend@pasco-wa.gov>
Brian, We are aware the UIC and stormwater are separate. Dan wasn't asking for UIC initially. I will attach an entire
thread showing the issue in response to this email shortly. Dan was asking for a stormwater permit. After we were told
those were not required by DoEcology he was still saying he needed to review and holding up the project specifically for
the stormwater permit. It was not until I got everyone involved at the dept of ecology that they said no if anything the
UIC is what needs to be registered which was already done.
Thank you.
[Quoted text hidden]
Page 194 of 214
AGENDA REPORT
FOR: City Council November 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Jesse Rice, Director
Parks & Recreation
SUBJECT: Update - 2026 Fourth of July, Celebrating the 250th Anniversary of
America - Presentation
I. ATTACHMENT(S):
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Determined by any enhancements.
IV. HISTORY AND FACTS BRIEF:
On the November 3rd Council meeting, the Fourth of July Celebration for the
250th Anniversary was presented to council. Council request additional
estimated cost of possible enhancements for this 250th anniversary of the
United States.
Background:
The year 2026 marks the 250th anniversary of the United States, and many
government agencies nationwide are planning expanded July 4th celebrations.
Pasco’s current Grand Old 4th of July celebration costs about $80,000 and
includes a full day of traditional events such as a parade, car show, inflatables,
a fun run, Battle of the Bands, and a fireworks show.
Impact:
Change to the traditional Grand Old 4th of July Celebration will require
additional staff time across multiple Departments for planning, execution, and
clean-up.
Page 195 of 214
V. DISCUSSION:
Discussion:
Staff identified the following estimated cost by Council suggestion:
Time Capsule:
$260 - $2,200
o Small: 6 Lb - $260
o Medium: 30 Lb - $1,300
o Large: 57 Lb - $2,180
Items to go inside: $50-$100
Total Estimate: $250 - $3,000
Flags and Poles to Line Burden Blvd. to Gesa Stadium
Flag Poles: $42 per pole
Flags: $33 per flag
Est. $10,000 - $15,000 to have enough on the road
Torch Run (City Hall to Gesa Stadium):
Road closures: $9,000 and $13,000
Supplies: $250 - $500
Camera Crew to follow the runner: $1,000 - $1,500
Torch: $1,500 - $2,500
Total Estimate: $11,750 - $17,500
Drone Show Enhancement: (10-15 min. show)
Company 1: $400 per drone
Company 2: $266 per drone for 1st 150 drones($39,900), $250 per
drone for 151-250 drones ($37,750-$62,500)
Company 3: $150 per drone
Companies recommend 10 drones per letter **
As planning for the 2026 Fourth of July celebration is in progress, staff is
seeking Council input on desire to enhance the already budgeted and planned
activities.
Constraints:
Availability: Due to potential demand of additional activities through the
country, the chance to schedule or secure additional enhancements becomes
more challenging the closer to the 4th of July.
Page 196 of 214
Fiscal Impact: Any additional activities will potentially increase total cost of
celebration and require a budget supplement to support.
Next Steps:
Council to provide direction on any presented options for staff to proceed with
planning and adding to celebration.
Alternatives:
1. Continue with planned Grand Old 4th of July Celebration including already
discussed increase in Fireworks costs.
Page 197 of 214
Pasco City Council
November 24, 2025
Workshop
Pa
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1
9
8
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2
1
4
4th of July –250th
Anniversary
11/24/2025
Pasco City Council
Pa
g
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1
9
9
o
f
2
1
4
Historical Background
On the November 3rd Council meeting, the Fourth of July Celebration
for the 250th Anniversary was presented to council.Council request
additional estimated cost of possible enhancements for this 250th
anniversary of the United States.
The year 2026 marks the 250th anniversary of the United States, and
many government agencies nationwide are planning expanded July 4th
celebrations. Pasco’s current Grand Old 4th of July celebration costs
about $80,000 and includes a full day of traditional events such as a
parade, car show, inflatables, a fun run, Battle of the Bands, and a
fireworks show.
Pa
g
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0
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Discussion
Staff identified the following estimated cost:
Time Capsule:
•$260 - $2,200
◦Small: 6 Lb - $260
◦Medium: 30 Lb - $1,300
◦Large: 57 Lb - $2,180
•Item to go inside: $50 - $100
•Total Estimate: $250 - $3,000
Flags and Poles to Line Burden Blvd. to Gesa
•Flag Poles: $42 per pole
•Flags: $33 per flag
•Est. $10,000 - $15,000 to have enough on
the road
Torch Run (City Hall to Gesa Stadium):
•Road closures: $9,000 - $13,000
•Supplies: $250 - $500
•Camera Crew to follow runners: $1,000 - $1,500
•Torch: $1,500 - $2,500
•Total Estimate: $11,700 - $17,500
Drone Show Enhancements: (10-15 min.)
•Company 1: $400 per drone
•Company 2:
•$266 per drone for 1st 150 drones($39,900)
•$250 per drone for 151-250 drones ($37,750-
$62,500)
•Company 3: $150 per drone
Companies recommend 10 drones per letter
Pa
g
e
2
0
1
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f
2
1
4
Discussions
Impact :
Change to the traditional Grand Old 4th of July Celebration will require additional staff time across multiple Departments for
planning, execution, and clean-up. Fiscal impacts noted below.
Constraints:
Availability: Due to potential demand of additional activities through the country, the chance to schedule or secure additional
enhancements becomes more challenging the closer to the 4th of July.
Fiscal Impact:
Any additional activities will potentially increase total cost of celebration and require a budget supplement to support.
Next Steps:
Council to provide direction on any presented options for staff to proceed with planning and adding to celebration.
Alternatives:
1. Continue with planned Grand Old 4th of July Celebration including already discussed increase in Fireworks costs.
Pa
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0
2
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2
1
4
Questions?Pa
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AGENDA REPORT
FOR: City Council November 24, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 11/24/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Resolution - Agenda-Setting Policy for Regular and Special City Council
Meetings and Workshops (5 minute staff presentation)
I. ATTACHMENT(S):
Draft Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background
City Manager Stewart has implemented Agenda-Setting Policies in other
municipalities to improve the clarity, consistency, and timeliness in preparing
and publishing agenda reports to Council. To support these same goals in
Pasco, he directed staff to develop an Agenda-Setting Policy that ensures
Council and the public receive agenda packets at least one week prior to each
scheduled meeting or workshop.
In addition, Mr. Stewart established an interdepartmental Agenda Review
Committee to strengthen the quality of staff reports by ensuring they are clear,
concise, and easily understood by both Council and the community.
V. DISCUSSION:
Recommendation
It is recommended City Council approve the Agenda-Setting Policy for Regular
and Special City Council Meetings and Workshops by a resolution.
Page 204 of 214
Proposed Policy Highlights
1. An agenda item should be in the City Manager workflow approvals a
minimum of twenty-one days prior to the desired Regular Meeting or
Workshop.
2. The agenda packet will be published no later than 7 days prior to the
Regular Meeting or Workshop.
3. If an agenda item is added to a previously published Regular Meeting
agenda packet, then the item must be placed under the appropriate
action sections of the agenda and not placed on the Consent Agenda.
4. Agenda items that are routine, fully developed, or ready for
consideration may proceed directly to a Regular Meeting and bypass a
review at a Regular City Council Workshop.
Impact (other than fiscal)
The City Council and public will have ample time to review agenda packet for
the upcoming regularly scheduled Council meeting or workshop.
Next Steps
1. Staff will be advised of the new deadlines for finalizing and submitting
agenda reports for approval.
2. Staff will work towards finalizing and publishing Council agenda packets
one-week prior to the scheduled regular meetings or workshops by the
first meeting in March 2026.
Alternatives
1. The City Council may amend the draft resolution to include any other
changes to the policy.
2. The City Council may not approve the resolution and staff would
continue with the current agenda report process.
Page 205 of 214
Resolution – Council Agenda-Setting Policy - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ADOPTING A COUNCIL AGENDA-SETTING POLICY FOR REGULAR AND
SPECIAL COUNCIL MEETINGS AND WORKSHOPS.
WHEREAS, the City of Pasco (City) Council has two regular business meetings, and two
regular workshop meetings scheduled each month per the Pasco Municipal Code (PMC) Section
2.05.010 “Time and Place of Meetings”; and
WHEREAS, the City Council may also hold special and emergency special meetings per
PMC Section 2.05.025; and
WHEREAS, to maintain orderly and consistent agenda-setting practices, the City Council
desires to implement an agenda-setting policy; and
WHEREAS, this Resolution is meant to help the City Council be informed and have time
to review agenda items prior to the City Council meetings, as well as to allow the public to have
time to know what items will be considered on the agenda.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON, that:
The following agenda-setting policy is hereby established:
1. Purpose
The purpose of the City of Pasco’s (City) Agenda Setting Policy is to establish and
adopt the following guidelines relating to setting the agenda for City Council
meetings.
2. Regular City Council Meetings and Workshop Meetings
a. Agenda Item Deadline
Any member of the City Council, the City Manager, or Department
Directors/Assistant Department Directors or designee may have an item placed
on the agenda. Agenda items shall be submitted through the City Manager’s
established internal agenda approval process. To ensure adequate review time,
an agenda item shall be submitted a minimum of twenty-one (21) business
days (Monday-Friday) prior to the Regular City Council meeting or workshop
at which the item is requested to appear.
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Resolution – Council Agenda-Setting Policy - 2
b. Agenda Item Requirements
All agenda items shall be submitted using the City’s agenda management
software. Any applicable documents (e.g., proposed ordinances; proposed
resolutions; proposed contracts; background information; presentation
documents) shall be attached to the agenda item. Incomplete agenda items not
accompanied by necessary documentation and/or reviewed and/or approved by
appropriate departments will be rejected and not included on the City Council
agenda until the agenda item is fully compliant with this policy.
c. Agenda Item Placement and Meeting Type
Not all agenda items must appear at both a City Council Workshop and a
Regular Meeting. Workshop agendas are used for items that require Council
discussion, guidance, or directional input before staff prepares final
recommendations. Items that are routine, fully developed, or ready for
consideration may proceed directly to a Regular Meeting agenda. The City
Manager, in coordination with the City Clerk, will determine the appropriate
agenda placement.
d. Public Notice of Regular City Council Meeting or Workshop
The City Clerk shall provide public notice for each City Council meeting or
workshop in accordance with state law.
The City Clerk shall prepare a proposed agenda. The City Clerk and City
Manager shall review the submitted agenda items and determine which items
should be considered under the consent agenda and which items should be
considered under the action item agenda.
As soon as the agenda is finalized and provided to the City Council, it shall be
posted and provided to the public in the same manner as the meeting notice.
The agenda will be published no later than seven (7) days prior to the Regular
City Council meeting or workshop.
e. Modification to Published Agenda Prior to Meeting
In the event an agenda item is submitted after the deadline provided in Section
2(a), the agenda item shall be placed on the subsequent City Council meeting
agenda, unless the City Manager, the Mayor, and the Mayor Pro-Tem
unanimously agree that the agenda item should be added to the previously
published agenda. If an agenda item is added to a previously published agenda,
the item must be placed under the Action Items section of the agenda.
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Resolution – Council Agenda-Setting Policy - 3
f. Modification to Published Agenda During Meeting
The City Council, by majority vote, can add or alter agenda items at the time of
the meeting.
3. Special City Council Meetings
a. Call for Special Meeting
Special meetings and emergency special meetings shall be called as provided
for in Chapter 42.30 RCW, the Open Public Meetings Act, as it now exists or
when it is hereafter amended as stated in PMC Section 2.05.025.
b. Agenda Items for Special Meetings
The individual(s) who called for the special meeting, or his or her delegate, shall
submit an agenda item to the City Clerk, with all applicable attachments. The
agenda item(s) shall be submitted with the call for the special meeting, or as
soon as practicable thereafter.
c. Public Notice of Special City Council Meeting
The City Clerk shall provide public notice of the date, time, and location of the
special City Council and the topics to be considered in accordance with state
law.
d. Modification to Published Special Meeting Agenda Prior to Meeting
In the event there is a request to add an additional agenda item to a special City
Council meeting agenda, the agenda item shall only be placed on the special
City Council meeting agenda if the Mayor, the Mayor Pro-Tem, and the City
Manager unanimously agree that the agenda item should be added to the
previously published special meeting agenda. In the event an agenda item is
added to a previously published special City Council meeting agenda, the City
Clerk shall provide an additional notice to the individuals or entities described
in Section 3(c).
e. Modification to Published Agenda During Meeting
A special City Council meeting agenda cannot be modified during a special
City Council meeting. Only the specific topics included in the notice may be
discussed.
Page 208 of 214
Resolution – Council Agenda-Setting Policy - 4
4. State and Local Law
In the event of a conflict between the terms of this Resolution and state and/or local
law, the state and/or local law shall govern.
5. Amendment or Termination of Resolution
This Resolution may be amended or terminated at any time by a majority of the
City Council.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 209 of 214
AGENDA REPORT
FOR: City Council November 19, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 11/24/25
FROM: Harold Stewart, City Manager
City Manager
SUBJECT: Resolution - Office Closure to the Public for Christmas Eve Day (2
minute staff presentation)
I. ATTACHMENT(S):
Draft Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Background
Christmas Eve is not an established holiday for the City. City Hall remains open
to the public, and public-facing offices are staffed. However, the City typically
receives very few visitors on this day, as many residents assume City Hall is
closed.
At the November 18, 2024, Council Meeting, Council approved Resolution No.
4533 that established an office closure to the public for Christmas Eve Day on
December 24, 2024.
Impact (other than fiscal)
Employees have a choice to work, flex time or take a vacation day on the eve
of an established holiday, while following the City's leave/vacation policy.
V. DISCUSSION:
Recommendation
Page 210 of 214
Staff seeks City Council approval for providing the opportunity for the City's
public facing offices to close to the public for Christmas Eve day on December
24, 2025. Staff scheduled to work will either work that day behind closed doors
or, take a vacation day or flex their time following the City's leave/vacation
policy.
Next Steps
If approved, staff will be notified if their office will be closed to the public and if
they are eligible to flex their time during the week or take a vacation day.
Alternatives
1. Close the public facing offices three hours early on Christmas Eve Day.
2. Keep the public facing offices open to the public for the full day.
Page 211 of 214
Resolution – Office Closure on Christmas Eve - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER THE OPTION TO CLOSE CITY
OFFICES TO THE PUBLIC EARLY OR FOR THE ENTIRE DAY OR KEEP
THE OFFICES OPEN ON CHRISTMAS EVE DAY.
WHEREAS, the City of Pasco (City) periodically closed City Hall to the public early on
Christmas Eve day on eligible years; and
WHEREAS, on November 18, 2024, City Council approved an office closure for the entire
day on December 24, 2024, by Resolution No. 4533 and City staff were given the choice to report
to work, or flex their time during the week or take a vacation day; and
WHEREAS, the City Council after due consideration concurs that when Christmas Eve
falls on Monday through Friday the closure of public facing offices may be an option that the City
Manager may act upon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council gives authority to the City Manager the option to close the City’s
public facing offices early or for the entire day or to keep the offices open to the public on
Christmas Eve.
Be It Further Resolved, that during a closure of public facing offices on Christmas Eve
day, that City staff will be given the choice to report to work, or flex their time during the week,
or take a vacation day, while following the City’s leave/vacation policy.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ______,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 212 of 214
Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
Page 213 of 214
METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
Page 214 of 214