HomeMy WebLinkAbout4678 Resolution - TraspoGroup PSA for Sandifur Pkwy Rd 76 Intersection
Resolution - Sandifur & Road 76 Intersection & Pedestrian Safety Enhancements PSA - 1
RESOLUTION NO. 4678
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A LOCAL AGENCY
A&E PROFESSIONAL SERVICES COST PLUS FIXED FEE CONSULTANT
AGREEMENT WITH TRANSPO GROUP USA, INC. FOR THE SANDIFUR
PARKWAY AND ROAD 76 INTERSECTION AND PEDESTRIAN SAFETY
ENHANCEMENTS.
WHEREAS, the City of Pasco (City) requires professional services including topographic
surveying, geotechnical analysis, traffic signal timing and analysis, environmental compliance,
preparation of plans, specifications, and estimates including design, bidding support, and record
drawing preparation for the Sandifur Parkway and Road 76 Intersection and Pedestrian Safety
Enhancements Project. The project will convert the existing two-way stop-controlled intersection
at Sandifur Parkway and Road 76 into a fully signalized intersection. This conversion will feature
ADA-compliant ramps, marked crosswalks, push button assemblies, Flashing Yellow Arrows
(FYA) for left-turn movements, emergency vehicle detection, signal interconnect infrastructure,
intersection lighting, and the removal and paveback of the concrete island. Additionally, the scope
includes gathering traffic counts, performing a signal timing evaluation, and developing
coordinated signal timing plans for the entire Road 68 corridor (between Sandifur Parkway and
Chapel Hill Boulevard, including the intersection at Burden Boulevard and Convention Drive).
The project will also install new sidewalks and a new marked pedestrian crossing with Rectangular
Rapid Flashing Beacons (RRFBs), pavement markings, signing, lighting, and curb and gutter at
Road 76 and Savary Drive; and
WHEREAS, the City solicited Statement of Qualifications (SOQs) from qualified
consultants registered in the State of Washington to perform civil engineering services for the
Sandifur Parkway and Road 76 Intersection and Pedestrian Safety Enhancements Project (Federal
Aid No. HSIP-000S(716)), funded through the 2024 Highway Safety Improvement Program
(HSIP) as required by RCW 39.80.030 on June 15, 2025; and
WHEREAS, the City reviewed and scored the four (4) proposals received, interviewed
the top three (3) Consultants, and determined Transpo Group USA, Inc. to be the most highly
qualified Consultant pursuant to RCW 39.80.040; and
WHEREAS, pursuant to RCW 39.80.050(1), the City has negotiated a fair and reasonable
agreement with Transpo Group USA Incorporated that reflects the estimated values, scope,
complexity, and professional nature of the services; and
WHEREAS, the City finds Transpo Group USA, Inc. is a qualified firm to perform the
necessary professional services for the Sandifur Parkway and Road 76 Intersection and Pedestrian
Safety Enhancements Project, and the negotiated contract not to exceed $369,116.05, is fair and
reasonable; and
Resolution - Sandifur & Road 76 Intersection & Pedestrian Safety Enhancements PSA - 2
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into a Local
Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement with Transpo
Group USA, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the Local
Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement between the City
of Pasco and Transpo Group USA, Inc. as attached hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement on behalf of the City of Pasco; and to make minor
substantive changes as necessary to execute this Agreement.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this 17th day of
November, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures Agreement Number:
Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Exhibit A
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Transpo Group USA, Inc
12131 113th Ave NE, Suite 203, Kirkland, WA 98034 HSIP-000S(716)
603 258 009 46-1523472
12/31/2027
Sandifur Parkway and Road 76 Intersection and Pedestrian Safety Enhancements
The work to be performed will include, but is not limited to, preparation of PS&E including design of the
project, preparation of the plans and specifications in compliance with local, state, and federal requirements, an
estimate of construction costs, environmental permitting, topographical surveying, geotechnical investigation,
and traffic signal timing and analysis.
City of Pasco Project #: 25 681
WSDOT Agreement #: LA11153
Transpo Group Project #: 1.25227.00
PH, HWA $369,116.05
$369,116.05
25-020
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Page 2 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
25-020
City of Pasco
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
Page 3 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant
Agreement Revised 02/01/2021
Faigda Garcia Tuan Nguyen, P.E.
City of Pasco Transpo Group USA, Inc.
525 N. 3rd Avenue 12131 113th Ave NE, Suite 203
Pasco WA 99301 Kirkland WA 98034
garciaf@pasco-wa.gov tuan.nguyen@transpogroup.com
509-544-4127 425-896-5247
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V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.Agreement Number:
Page 4 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
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4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
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D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Agreement Number:
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
•Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200
•Rehabilitation Act of 1973 49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
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XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
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Faigda Garcia
City of Pasco
525 N. 3rd Avenue
Pasco WA 99301
garciaf@pasco-wa.gov
509-544-4127
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
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XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
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Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
See Attached
25-020
Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
25-020
Disadvantaged Business Enterprise (DBE) Utilization Requirements:
A mandatory seventeen percent (17%) goal is assigned to consultants on this project.
Project Name: Sandifur Parkway and Road 76 Intersection and Pedestrian Safety Enhancements - Engineering
Services (City Project Number: 25681)
Federal Aid Number: HSIP-000S(716)
Firm 1 Name: PH Consulting LLC
Firm 1 Certification Number: D5M0024799
Firm 2 Name: HWA Geosciences Inc.
Firm 2 Certification Number: D5F0024692
Role: Subconsultant
Commitment %: 17%
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 4
25-020
See Exhibit A Scope of Work for specific details.
See Exhibit A Scope of Work for specific details.
See Exhibit A Scope of Work for specific details.
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 4
25-020
See Exhibit A Scope of Work for specific details.
See Exhibit A Scope of Work for specific details. City of Pasco will provide review during the design
development phase. Review comments will be incorporated into the design development.
See Exhibit A Scope of Work for specific details.
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 3 of 4
Email or file transfer protocol
See Exhibit A Scope of Work for specific details.
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 4 of 4
Email and/or Microsoft OneDrive
Microsoft Word and Excel
Adobe PDF
AutoCAD, Civil3D, 2020 or newer
Autodesk Autocad and Civil3D 2020 or newer
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
25-020
See Attached
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
See Attached
25-020
Agreement Number ____________ Local Agency A&E Professional Services Cost
Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Modal Operating Administration specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal
Operating Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
25-020
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
25-020
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
25-020
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Transpo Group USA, Inc
12131 113th Ave NE, Suite 203, Kirkland, WA 98034
City of Pasco
Transpo Group USA, Inc
25-020
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
25-020
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D.Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Transpo Group USA, Inc
25-020
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Transpo Group USA, Inc.
25-020
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
**as of .
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
10/7/2025
Transpo Group USA, Inc.
Transpo Group USA, Inc
25-020
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2
25-020
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2
25-020
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
•Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
•Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2
25-020
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
•Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
•Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
•Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2
25-020
1
Exhibit A – Scope of Work
Client Name: City of Pasco
Project Name: Sandifur Parkway & Road 76 Intersection and Pedestrian Safety
Enhancement
Exhibit Dated: October 30, 2025 TG: 1.25227.00
Scope of Services
Transpo Group USA, Inc. (“CONSULTANT”) will provide engineering services to the City of Pasco (“CITY”)
for the Sandifur Parkway & Road 76 Intersection and Pedestrian Safety Enhancement project
(“PROJECT”). The work to be performed consists of engineering and preparing final plans, specifications,
and engineer’s opinion of probable costs for the following locations and project limits in Pasco, WA, as
generally described below:
Location 1: Sandifur Parkway and Road 76 Intersection Improvements
Remove existing two-way stop control and cement concrete pedestrian refuge island.
Install traffic signal system with emergency signal for City of Pasco Fire Department Station 83,
street lighting (associated with the traffic signal), high visibility crosswalk markings, signing,
pavement markings, curb and gutter (where impacted), sidewalk (where impacted) and Americans
with Disabilities Act (ADA) curb ramps (up to five (5)).
Install Intelligent Transportation Systems (ITS) connection between new traffic signal system at
Sandifur Parkway and Road 76 intersection and the existing Sandifur Parkway and Road 68
intersection.
Location 2: Road 68 Corridor Improvements
Coordinate and collect traffic counts along Road 68 corridor between Three Rivers Drive and
Chapel Hill Boulevard and along Road 76 and Sandifur Parkway.
Perform signal timing evaluation at the following signalized intersections: Road 76 and Sandifur
Parkway, Road 68 and Sandifur Parkway, Road 68 and Wrigley Drive, Road 68 and Burden
Boulevard, Road 68 and WB I-182 Ramp, Road 68 and EB I-182 Ramp, Road 68 and Chapel Hill
Boulevard, and Burden Boulevard and Convention Place.
Develop basic timing parameters and signal timing coordination plans.
Coordinate with City of Pasco and WSDOT traffic engineering and signal technician staff for
implementation.
Monitor after implementation of signal timing coordination plan and adjust plan as necessary based
on City and/or WSDOT feedback.
Location 3: Road 76 Sidewalk and Enhanced Pedestrian Crossing
Install new sidewalk on the east side of Road 76 between the existing sidewalk north of the Mid-
Columbia Libraries West Pasco Branch location to the existing sidewalk south of the City of Pasco
Fire Department Station 83.
Install new marked pedestrian crossing at Road 76 and Savary Drive with rectangular rapid
flashing beacons (RRFBs), pavement markings, signing, curb and gutter (where impacted),
sidewalk (where impacted), and ADA curb ramps (up to six (6)).
Provide street lighting analysis for the crosswalk and intersection per City of Pasco Design and
Construction Standard. Install new street lighting fixtures and poles at intersection associated with
new marked pedestrian crossing.
2
The Scope of Work has been organized in accordance with the following tasks:
Task 01 – Project Management & Coordination
Task 02 – Data Collection
o Subtask 2.1: Site Visit
o Subtask 2.2: Topographic Survey
o Subtask 2.3: OPTIONAL/FUTURE Topographic Survey
o Subtask 2.4: Geotechnical Investigation and Engineering
Task 03 – Federal Funding Documentation
Task 04 – Utility, Fire Department, & Stakeholder Coordination
Task 05 – Traffic Signal Timing & Analysis
Task 06 – 30% Design
Task 07 – 60% Design
Task 08 – 90% Design & WSDOT Submittal
Task 09 – 100% Design & Bid Ready Submittal
Task 10 – Bid & Award Support
Task 11 – Construction Phase Management & Support Services (OPTIONAL)
Task 12 – Road 68 Intersection Design Services (OPTIONAL)
Key Assumptions
The project includes federal funding through a Federal Highway Administration (FHWA) Highway
Safety Improvement Program (HSIP) grant. All work will be performed in a manner that conforms to
the grant requirements and the WSDOT Local Agency Guideline (LAG) Manual.
The CONSULTANT will lead coordination with the Washington State Department of Transportation
(WSDOT). The CITY will support those efforts.
All deliverables will be provided electronically via PDF and in their original file format.
All readily available base mapping data for the project limits such as aerial photos, Geographic
Information System (GIS) data, signal timing plans, fiber/radio diagrams, and as-built drawings will
be provided by the CITY, if available.
Water, sanitary sewer, communication, and natural gas utilities are not anticipated to be impacted.
Impacts, if any, are anticipated to be minor via adjustments to grade and will not require any
horizontal adjustments.
Overhead utilities, if any, which are impacted by project improvements will not be routed
underground.
If franchise utilities are impacted, utilities providers will provide design for relocation/modification of
their own utilities.
Existing sidewalk, curb, gutter, and driveways will not be impacted, unless otherwise noted.
Plans will be prepared to 1” = 20’ scale per City of Pasco standards, unless otherwise noted within
this Scope of Work.
All public outreach will be led by the CITY. If graphics or figures need to be developed for public
outreach purposes, Transpo will help prepare the graphics or figures. This scope of work does not
include public facilitation, open houses, or project website development.
3
Right of way impacts are not anticipated. If right of way impacts are determined to be needed
through the course of the Project, the associated scope and budget for supporting these efforts will
be developed and authorized by a supplemental agreement.
Project budget will be tracked at a project level and may be reallocated between tasks, as
necessary.
The two (2) existing curb ramps on the northwest corner of the Road 76 and Sandifur Parkway
intersection are ADA compliant and do not require replacement. The one (1) existing curb ramp on
the northeast corner of the Road 76 and Sandifur Parkway intersection serving the east to west
direction pedestrian crossing is ADA compliant and does not require replacement.
Street lighting systems shall be per Franklin PUD standards, specifications, and requirements.
Additional services that are not included in this scope, but may be added upon receipt of written
authorization and adjustment to the scope of services, fee projection, and schedule.
Design Criteria
Reports and plans, to the extent feasible, shall be developed in accordance with the following:
1. City of Pasco Design and Construction Standards and Specifications for Public Works
Improvements, Adopted October 2019, Revised September 2022
2. WSDOT, “Design Manual”, September 2024, WSDOT “Standard Plans”, September 2024 and
WSDOT “Standard Specification”, September 2025
3. Federal Highway Administration (FHWA) and WSDOT, “Manual on Uniform Traffic Control Devices
for Streets and Highways”, 2023
4. AASHTO 2018, “A Policy on Geometric Design of Highways and Streets”
5. Institute of Transportation Engineers (ITE), “Guidelines for Determining Traffic Signal Change and
Clearance Intervals”, 2020
6. Texas Department of Transportation (TXDOT)/FHWA, “Left-Turn Operations Guidelines at
Signalized Intersections”, 2008
7. Transportation Research Board (TRB), “Signal Timing Manual”, 2015
8. WSDOT, “WSDOT Synchro & SimTraffic Protocol”, 2018
TASK 01 Project Management & Coordination
Project Management
The CONSULTANT shall informally communicate with the CITY, as needed, and provide direction to staff
and review of their work over the course of the project. Communication is anticipated to be conducted via
email and/or virtual Microsoft Teams meetings.
Periodic monitoring of the project budget will occur over the course of the project. This task is intended to
help monitor costs and budgets, and to propose corrective actions. These actions could include formal
requests for budget increases, or scope modifications or reductions.
4
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. This information will be filed to facilitate ready and selective retrieval.
The CONSULTANT will maintain a project schedule and provide the CITY with updates on a monthly basis
or at key milestones.
The CONSULTANT will also coordinate with subconsultants on a regular basis regarding project
scope/status, project direction, budget, and schedule.
A project OneDrive folder will be established by the CONSULTANT for document uploading and sharing
Subconsultant Coordination
Direction of the subconsultants and review of their work over the course of the project shall be provided by
the CONSULTANT. This task includes reviewing the status of individual work elements completed by
subconsultants, reviewing the subconsultant monthly progress reports, and the planning of future work
items.
The following subconsultants are expected to be used on this project:
MacKay Sposito, Inc. (MacKay) – Topographic Survey and Construction Management (Optional)
PH Consulting LLC (PHC) – Signal Timing & Analysis
HWA Geosciences, Inc. (HWA) – Geotechnical Investigation and Engineering
Monthly Progress Reports and Invoices
Monthly progress reports and invoices shall be prepared by the CONSULTANT and shall include work
performed during the billing period. These progress reports and invoices shall also include subconsultant
work. Each month’s progress report and invoice shall be submitted together to the CITY.
Project Management Plan
The CONSULTANT shall prepare a Project Management Plan (PMP) at the start of the project to be
distributed to the team and discussed at the kick-off meeting. The PMP will include a copy of the project
scope, schedule and budget. The PMP will also include quality control requirements and communications
plan (internal and external). The PMP is envisioned to be updated throughout the life of the project.
Design and Coordination Meetings
The CONSULTANT shall prepare for, attend, and facilitate coordination meetings as necessary with the
CITY during the length of the project. These meetings will be the forums for the CITY and other
stakeholders to provide input and guidance for the direction of the PROJECT. They will also be used to
discuss project issues, develop potential solutions, and review submittals.
The agenda, to be prepared by the CONSULTANT, will include a review of work performed to date, status
of budget and schedule, potential project risks and opportunities, anticipated work to be performed for the
next period, issues, information and actions necessary to progress the work.
Task 1 Assumptions
The Project Schedule assumes a 2-week City review period
The duration of the PROJECT is anticipated to be 12 months.
Coordination meetings will be held virtually and have an estimated duration of 45 minutes each.
Task 1 CONSULTANT Deliverables
Monthly progress reports and invoices
Project Management Plan (Draft and Final)
Coordination meeting agendas and meeting notes
Project kick off meeting agenda and meeting notes
30%, 60%, 90% Comment Resolution meeting agenda and meeting notes
5
Task 1 CITY Responsibilities
Attend meetings.
TASK 02 Data Collection
This task will provide the basis for confirming existing issues and constraints within the project limits. It will
include gathering available data.
SUBTASK 2.1 – Site Visit
A site visit will be attended by the CONSULTANT with the CITY, utility agency representatives, and fire
department to walk the project area, review existing site conditions, discuss CITY concerns, and assess
potential solutions.
Subtask 2.1 Assumptions
The site visit will occur before the 60% submittal. This is to confirm the improvements shown with
the preliminary design (30%) and document any design decisions or revisions made to the design
during the site visit.
The CONSULTANT will attend the site visit.
Two (2) staff members from the CONSULTANT are budgeted to attend the site visit.
Subtask 2.1 CONSULTANT Deliverables
Attend site visit
Document comments, issues, decisions, revisions, and direction received. Notes and/or figures will
be provided after site visit.
Subtask 2.1 CITY Responsibilities
Attend site visit
Coordinate with City Traffic Signal Technician to attend site visit
Coordinate with City of Pasco Fire Department Representatives to attend site visit
Coordinate with Utility representatives to attend site visit
SUBTASK 2.2 – Topographic Survey
Topographic survey services will be provided by MacKay Sposito, Inc.
MacKay Sposito will conduct a site visit to review the site conditions and conduct a topographic
survey as required to prepare preliminary design plans. Topographic survey will include traditional
survey procedure.
Topographic survey limits will include the full width of Right of Way (ROW) along Sandifur Parkway
and Road 76.
Vertical Datum to be completed in NAVD88. Horizontal Datum to be completed in NAD83 State
Plane Grid, City of Pasco control.
Coordinate utility locates with the Washington One Call (Call Before You Dig)
Complete ADA Features Surveying for each existing ADA ramp. Where ramps are already noted
out of compliance, only topographic surveys for tie-in information will be obtained.
Tie Controlling right-of-way monuments to aid in establishing record Right-of-Way’s.
Edge of pavement/gravel, visible/marked utilities, grade breaks, tops/toes of slopes, ditches,
culvert/MH inverts, ditch bottoms, driveways will be tied to generate a 1ft contour interval surface.
Process Data collected in the field
Obtain approximate private lot line boundaries from county tax maps and /or survey records and
display on topographic base map, if available.
Obtain GIS right-of-way information and establish a right-of-way Basemap that shows rights-of-way
limits and found controlling monuments.
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Survey limits and elements to collect are summarized below and limits in Figure 1, Part 1 and 2 below:
Green Hatch Area: Survey elements to include curbs lines, sidewalk, ADA curb ramps, pavement
markings, landscaping, storm catch basins, street lights, landscaping, street lights, junction boxes, utility
vaults, subsurface utility locates, right-of-way lines, building footprints. Survey will also include elevation
and surface data for existing CAD ramps and curbs in vicinity of the ramps for future grading design.
Yellow Hatch Areas: Curb lines and pavement markings to include the left turn pocket limits and cross
walks.
Blue Hatch Areas: Boundary survey only for these areas: right-of-way lines, easements.
SUBTASK 2.3 – OPTIONAL /FUTURE Topographic Survey
Once the City and Transpo are able to work out the ITS system routing and additional survey needs,
additional topographic survey needed for the ITS system design will be captured. The ITS system will be on
either the north or south side of Sandifur Parkway. Additional topographic will be captured on the side of
Sandifur Parkway where the ITS will be located.
Topographic survey services will be provided by MacKay Sposito, Inc.
Survey limits and elements to be collected as part of Task 2.3 are summarized below and shown in Figure
1, Part 1 below:
Blue Hatch Areas: Topographical survey up to and including the Road 68 curb return, from the face of
curb to the ROW line. Survey to include curb lines, sidewalk, ADA curb ramps, pavement markings,
landscaping, storm inlets, street lights, junction boxes, utility vaults, subsurface utility locates, building
footprints, etc. Elevation and surface information for potential grading design will be captured only within
the vicinity of the driveway.
Figure 1: Survey Limits, Part 1
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Figure 1: Survey Limits, Part 2
Subtask 2.2/2.3 Assumptions
No Temporary Construction Easements (TCE)s will be required.
No right-of-entries are required.
No title reports will be ordered; right of way and easements research will be from publicly available
records and previously recorded surveys
No survey of pavement cores
Survey can be completed without traffic control, pavement markings will be captured with
UAV/drone.
Subtask 2.2/2.3 CONSULTANT Deliverables
MacKay Sposito will format the survey to serve as the base map for all design and construction drawings.
The format will be Civil 3D 2024. The City will provide any special title blocks and logos or pen-mapping
standards required before preparing the base maps. Otherwise, the base mapping will be produced based
on MacKay Sposito graphic standards.
Subtask 2.2/2.3 CITY Responsibilities
Provide existing street Light circuit layout for project area
Provide City of Pasco GIS data for city utilities, including irrigation
SUBTASK 2.4 – Geotechnical Investigation and Engineering
Geotechnical investigation and engineering services will be provided by HWA GeoSciences Inc.
GEOTECHNICAL SERVICES SCOPE
The proposed work will include the following tasks:
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HWA Project Management:
Project Setup: HWA will initiate the project and set up billing information in support of invoicing
throughout the project.
Attend Project Kickoff Meeting: HWA will participate in one project kickoff meeting with the City
of Pasco and the design team. This meeting will review project objectives, communication protocol
and schedule. HWA assumes this meeting will be virtual.
Attend Project Team Meetings (up to 3 meetings): HWA will attend up to 3 design team
coordination and project management meetings with the design team, each 1 hour in duration.
HWA assumes these meetings will be virtual.
Progress Report and Invoicing: HWA will prepare monthly invoices, and progress reports for the
duration of the design phase of the project.
Geotechnical Task Management: HWA will provide task management to all geotechnical related
aspects of the project. HWA will correspond with the City and the design team in the form of
meetings, emails, fax, and telephone calls, as necessary.
Subsurface Explorations and Laboratory Testing:
Plan Geotechnical Field Exploration Program: HWA will plan and coordinate the geotechnical
exploration program for the project. The exploration program will consist of drilling a series of up to
3 borings to provide data for design of the proposed improvements.
Perform Geotechnical Site Reconnaissance and mark utility Locates: HWA will conduct a
geotechnical site reconnaissance of the project area. This reconnaissance will be used to identify
geotechnical challenges and to assist in planning the geotechnical exploration program. While on
site, HWA will mark the proposed exploration locations and arrange for utility locates using the
Utility Notification Center.
Verify Utility Locates: HWA will coordinate with Transpo Group or the City to have local staff
photograph the utility locate marks and provide the photo documentation to HWA to review prior to
finalizing our traffic control plans.
Develop Traffic Control Plans for Geotechnical Explorations: HWA will coordinate with the city
and design team and develop site specific traffic control plans for each proposed geotechnical
exploration.
Generate Geotechnical Exploration Work Plan Memo: HWA will prepare a Geotechnical Work
Plan Memoranda for the proposed field work. The work plan will be submitted to the design team
and the City for review and approval. The work plan will detail the type, location, and extent of
proposed field explorations along with logistics necessary to perform the work such as traffic
control plans and staging areas. The work plans will also be used for utility locating clearances and
for permitting that may be necessary to access the exploration locations. We assume the City or
Transpo Group will coordinate any required WSDOT or city permits or rights of entry at no cost to
HWA.
Conduct Geotechnical Explorations: HWA will conduct a series of up to 3 geotechnical borings
within 1 workday to assess the subsurface soil and groundwater conditions for design and
construction of the proposed signal pole foundations. Each of these borings will be drilled to a
depth of 20 feet below ground surface to provide soil and groundwater information in support of
signal pole foundation design. HWA will attempt to locate each of these borings within the planter
areas adjacent to the road or sidewalks to minimize impact on vehicular traffic. However, we
anticipate that in some areas the boring locations and/or staging area may have to be shifted onto
the roadway due to restrictions such as underground utility conflicts or workspace requirements.
The borings will be drilled with a track mounted drill rig. Traffic control to conduct the proposed
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borings may require temporary lane and sidewalk closure. Traffic control will be provided by a
Traffic Control Services company under subcontract to HWA. All explorations conducted through
the pavement will be patched with quick dry cement or cold patch.
The above-described geotechnical explorations will be logged by an HWA geologist or
geotechnical engineer. All drilling spoils will be drummed and transported off site for disposal by
the driller.
Generate Boring Logs and Assign Laboratory Testing: HWA will prepare summary boring logs
and perform laboratory testing to evaluate relevant physical properties of the site soils. Laboratory
testing will include moisture content, grain-size distribution, and Atterberg Limits.
Geotechnical Engineering Design Services:
Evaluate Field and Laboratory Data: Based on the borings and the laboratory test results on
selected samples, HWA will generate estimates of the soil strength and other properties needed to
evaluate the effects the subsurface conditions will have on the proposed improvements.
Generate AASHTO seismic design parameters: Based on the soils encountered, HWA will
determine potential Site Classes for seismic design. The design spectral acceleration parameters
will then be selected in accordance with the AASHTO Specifications for Road and Bridge.
Evaluate Consolidation and Liquefaction Potential: HWA will evaluate the susceptibility of the
subsurface soils to consolidation and liquefaction and assess the potential impacts to the proposed
improvements.
Conduct Signal Pole Foundation Design: HWA will provide geotechnical recommendations for
design and construction of signalization improvements. We assume that signal pole foundations
will be designed based on WSDOT standard plans and procedures.
HWA QA/QC: All design calculations and recommendations will be reviewed by a senior principal
prior to distribution to the design team or the City of Pasco.
Prepare Draft Geotechnical Engineering Report: HWA will prepare a draft geotechnical report
for the project. This report will contain the results of the explorations and analyses performed,
including descriptions of surface and subsurface conditions; a site plan showing exploration
locations and other pertinent features; summary boring logs; and laboratory test results. The report
will provide geotechnical recommendations for the proposed improvements.
Respond to Geotechnical Related Review Comments: HWA will provide written responses to
all review comments. The written responses shall be provided in the form of emails to the design
team.
Prepare Final Geotechnical Engineering Report: HWA will prepare a final geotechnical report for
the project once review comments are provided. This report will contain the results of the
explorations and analyses performed, including descriptions of surface and subsurface conditions;
a site plan showing exploration locations and other pertinent features; summary boring logs; and
laboratory test results. The report will provide geotechnical recommendations for the proposed
improvements.
Geotechnical Plan and Specification Review: HWA will collaborate with the design team to
verify that the geotechnical engineering requirements are properly incorporated into the plans and
specifications (60%, 90% and Final submittals).
Subtask 2.4 Assumptions
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Geophysical testing to measure subgrade shear wave velocities is not included in this Scope of
Work. Project site class(es) will be determined based on correlations of Standard Penetration Test
(SPT) to shear wave velocities and seismic design parameters will be provided based on a
composite site class.
No geotechnical data report or baseline report will be generated outside of the Surface exploration
Memorandum mentioned above as part of this work.
Site reconnaissance is limited to observation of existing topography and features; no excavation or
subsurface exploration will be conducted during site reconnaissance.
The City will provide all necessary permits for the exploration work, including street-use permit,
ROW permits, ROE permits, and temporary construction easements (if required), at no cost to
HWA.
Exploration locations will be located using handheld GPS and/or measurement from existing known
features.
Utility locates, via the One-Call Utility Locate Center will be comprehensive and accurate enough to
allow reliable and safe location for explorations. Vacuum extraction of exploration locations is not
included.
Soil samples will be collected from the borings using the SPT at intervals of 2.5 feet to 5 feet.
All non-contaminated drilling spoils and related debris will be drummed on site and transported off
site for disposal by the drilling subcontractor.
All geotechnical soil samples will be disposed after 6 months of being collected and environmental
samples will be disposed of after 30 days. Long-term storage of soil samples by HWA is not
included.
The geotechnical explorations proposed herein will not be used to assess site environmental
conditions.
HWA assumes coring will not be required prior to conducting geotechnical borings.
No Phase 1 or Phase 2 Environmental Site Assessment will be completed by the geotechnical
subconsultant.
All explorations test conducted through the pavement will be patched with quick drying cement or
cold patch. Saw cutting of the pavement or hot mix asphalt patches will not be completed.
The exploration locations will be surveyed by others.
All fieldwork will be accomplished during normal daylight workdays and hours, with at least a
minimum of 8 hours available per day.
Neither site specific PSHA nor site specific response analyses are included in this scope.
Pavement, ground improvement & retaining wall design, and infiltration evaluation is not part of this
Scope of Work.
It is assumed that travel requires 4.5 hours in each direction.
Up to three (3) geotechnical borings within 1 workday will be completed in support of design for the
project. See Figure 2 below for the proposed three (3) geotechnical boring locations as shown in
the red dots. A Google KMZ file of the proposed boring locations can be provided as requested.
No groundwater monitoring wells will be installed.
No uniformed police officers will be required as part of the traffic control measures for conducting
the exploration work near the intersection. In the event that a uniformed police officer is deemed
necessary by the City or other governing authority, it is assumed that the City will provide the
officer at no cost to HWA. All traffic control will be managed and conducted by a standard two-
person flagging crew and temporary signage in accordance with applicable local regulations.
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Figure 2: Proposed Geotechnical Boring Locations
Subtask 2.4 CONSULTANT Deliverables
Geotechnical Work Plan Memorandum
Draft Geotechnical Engineering Report
Final Geotechnical Engineering Report
Subtask 2.4 CITY Responsibilities
See scope and assumptions.
TASK 03 Federal Funding Documentation
The purpose of the Federal Funding Documentation task is to determine the environmental impacts
associated with the PROJECT and support the CITY in obligating federal grant funds following federal
requirements as outlined by WSDOT Local Programs. The following activities will be performed under the
Federal Funding Documentation Task:
Environmental Documentation – The CONSULTANT will assist the CITY with the preparation of
NEPA environmental documentation for the project through identification of potential project
impacts and searches of publicly available agency mapping and resources. It is assumed that any
other permitting, critical area delineation, and field investigations including the identification of
cultural resources or biological resources will not be necessary. The project is expected to meet the
requirements for Categorical Exclusion. It is assumed that the CITY will lead all coordination efforts
with WSDOT and other permitting agencies, as required.
Right-of-Way (ROW) Certification – The CONSULTANT will assist the CITY in obtaining right-of-
way certification. It is assumed that no additional rights-of-way will be acquired as part of this
project and right-of-way certification will consist of documenting existing right-of-way in relation to
proposed improvements.
Public Interest Findings (PIF) – The CONSULTANT will document, during the design phase, any
proprietary materials and equipment used in the project.
Build America, Buy America (BABA) – The CONSULTANT will coordinate with equipment
manufacturers and vendors to obtain documentation regarding BABA compliance.
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Task 3 Assumptions
The CONSULTANT will participate in up to two (2) virtual meetings with the CITY and WSDOT to
discuss the project.
Prior to the preparation of any NEPA-related documentation, the CONSULTANT shall contact
WSDOT Local Programs staff to request a meeting and confirm the proposed approach and
submittal requirements.
Environmental documents will be developed in a manner that satisfies standards and requirements
set forth by the National Environmental Policy Act (NEPA).
Impacts to critical areas, wetlands, and/or waterways are not anticipated; wetland/waterway
delineation, field work, memo, and/or more stringent reporting is not included.
Impacts to hazardous materials is not anticipated; hazardous materials delineation, field work,
memo, and/or more stringent reporting is not included.
Noise impacts are not anticipated; noise analysis, memo, and/or more stringent reporting is not
included.
Environmental justice impacts are not anticipated; an environmental justice memo and/or more
stringent reporting is not included.
Preparation of critical areas report is not anticipated.
Documents will be prepared using WSDOT templates, as appropriate.
The following disciplines will not require project-specific documentation outside of a brief
description in the CE Form: air quality, critical and sensitive areas, floodplains and waterways,
hazardous and problem waste, noise, 4(f), 6(f), agricultural lands, rivers/streams, tribal lands, and
environmental justice.
Preparation of a biological assessment (BA) is not anticipated.
Public open house(s) and/or meeting(s) are not required, unless otherwise noted.
To comply with NEPA the CONSULTANT shall prepare responses for each question identified in
the WSDOT NEPA CE form. Supporting data and information will be utilized from survey, existing
aerial photographs, site photographs, City of Pasco GIS data, and online databases.
Task 3 CONSULTANT Deliverables
NEPA CE Documentation Form and supporting documents (Preliminary and Final)
ROW Certification (Preliminary and Final)
PIF Documentation (Preliminary and Final)
BABA Certification Documentation (Preliminary and Final)
Task 3 CITY Responsibilities
Review and provide comments on the deliverables.
The CITY will lead all correspondence with WSDOT and submit all documents related to project
administration.
TASK 04 Utility, Fire Department, & Stakeholder Coordination
The CONSULTANT will coordinate with utility providers to identify potential utility conflicts within the project
area, and if feasible, the design will be modified to avoid utility conflicts. The CONSULTANT will coordinate
new electrical services with the utility providers. Coordination with utility providers will include the following:
Providing a copy of the survey base mapping for verification of utility locations.
Providing a copy of Existing Utility Coordination Figure (Per APWA Color Code)
Providing a copy of the 30, 60, and 90-percent designs for review.
Coordinating with Franklin PUD for new electrical service for the traffic signal system.
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In addition, the CONSULTANT will coordinate with the City of Pasco Fire Department within the project
area, regarding the design of the traffic signal and emergency signal for City of Pasco Fire Department
Station 83 at Sandifur Parkway and Road 76. Coordination with stakeholders will include the following:
Provide emergency signal concept alternatives to assist City of Pasco Fire Department in selection.
A short 1 to 2 page memorandum will accompany the emergency signal concept alternatives
detailing the design information as well as advantages and disadvantages.
Providing a copy of the 30, 60, and 90-percent design plans for review.
The CONSULTANT will coordinate with any additional stakeholders the CITY deems necessary towards
providing input on the design.
Task 4 Assumptions
Utility relocation design will be provided by utility providers, if needed.
No overhead utility underground design, including a joint utility trench (JUT) is anticipated.
Right-of-way acquisition and/or easements associated with utility relocation will be provided by
utility providers, if needed.
Task 4 CONSULTANT Deliverables
Identify utility conflicts, if any.
Coordinate with utility providers.
Coordinate with City of Pasco Fire Department
Coordinate with stakeholders
Prepare new service application, if needed.
Provide Existing Utility Coordination Figure (Per APWA Color Code).
Task 4 CITY Responsibilities
Provide list of and contact information for utility companies and stakeholders within the existing
right-of-way.
Assist with utility provider coordination.
Assist with City of Pasco Fire Department coordination.
Assist with stakeholder coordination
Pay fees levied by utility providers, if any.
TASK 05 Traffic Signal Timing & Analysis
Traffic Signal Timing and Analysis will be provided by PH Consulting LLC (PHC).
Project intersections for Traffic Signal Timing & Analysis task are assumed to be the following:
Road 76 and Sandifur Parkway,
Road 68 and Sandifur Parkway,
Road 68 and Wrigley Drive,
Road 68 and Burden Boulevard,
Road 68 and WB I-182 Ramp,
Road 68 and EB I-182 Ramp,
Road 68 and Chapel Hill Boulevard, and
Burden Blvd and Convention Pl.
PHC will complete the following tasks:
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1. Project Management, including monthly progress reports, invoicing, and meetings. The following
meetings are anticipated. With the exception of the kick-off meeting, these meetings are anticipated
to be 45 minutes in length.
a. Kick-off
b. Approach discussion
c. Three coordination meetings with CITY/WSDOT. One meeting will focus on signal timing
parameters and approach. Two meetings will focus on signal communications and
coordination between WSDOT and City signals.
d. Meeting to discuss draft signal timing memorandum
e. Two additional meetings
2. Data collection. This includes average daily traffic counts at two (2) locations and turning
movement counts at each project intersection.
3. Develop basic signal timing parameters at all project intersections to include recommendations for
pedestrian walk time, pedestrian clearance time, minimum green, yellow change interval and all red
clearance interval per MUTCD and approved City Policy.
4. Develop “free” operations parameters and Time of Day (TOD) plans. PHC assumes there will be
three (3) TOD plans at this time. TOD plans will be developed for the current year.
5. Develop event plans. Develop one (1) event plan for traffic demand entering the Stadium or Event
Center and develop one (1) event plan for traffic demand exiting the Stadium or Event Center if
separate plans needed.
6. One field visit to verify existing conditions.
7. PHC will provide in-person signal timing implementation support.
8. PHC will provide two visits for field fine-tuning for the traffic signal timing.
9. PHC will support discussions regarding signal coordination between the City and WSDOT.
Task 5 Assumptions
Traffic counts will be invoiced as a reimbursable expense. This scope assumes traditional data
collection methods.
PHC will support discussions regarding signal communications/coordination between the City and
WSDOT. PHC will interface with Transpo Group regarding communications/coordination but PHC
does not anticipate providing a design.
Four (4) field visits are anticipated.
Option: PHC can attend additional meetings at the request of the City for an additional fee.
Option: At the option of the City, the Consultant can prepare additional signal timing plans, which
could include plans such as other TOD, seasonal, or event plans for an additional fee.
Task 5 CONSULTANT Deliverables
Draft Signal Timing Recommendations memorandum
Final Signal Timing Recommendations memorandum
Synchro models with proposed signal timing/coordination plans
Timing cards with proposed TOD and “free” operations plans with the final corridor timing plans
Task 5 CITY Responsibilities
CITY to provide existing traffic signal counts (if available and desire them to be used rather than
new traffic counts)
CITY to provide existing traffic signal timing/signal phasing plans
CITY to verify/provide existing traffic signal controller cabinet equipment (i.e. controller type,
software, detection type, etc.) PHC understands the City is using Econolite Cobalt controllers at
this time.
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The CITY will provide:
o Electronic controller database/configuration (if applicable)
o City standards for signal timing (if applicable)
The CITY is responsible for ensuring all traffic signals are interconnected to local master or central
system for clock synchronization.
TASK 06 30% Design
The CONSULTANT’s 30% submittal shall represent preliminary concept of improvements. The design
submittal is anticipated to include the following plan sheets:
Cover sheet with Vicinity Map and Index (Transpo)
Topographical Survey (Mackay Sposito)
Site prep/demolition plan (Transpo)
Paving plan (Transpo)
Channelization plan (Transpo)
Traffic signal plan (Transpo)
Street Lighting plan (Transpo)
Preliminary Engineer’s Opinion of Probable Costs will be prepared for project improvements based on
recent bid tabs from City of Pasco and/or WSDOT’s online unit bid analysis tool.
Task 6 Assumptions
See assumptions listed in previous tasks.
Computer Aided Drafting (CAD) will be performed in AutoCAD and Civil3D version 2024 or later
format.
All deliverables will be provided electronically via PDF and in their original file format. CAD files will
be provided.
Construction contract, special provisions, and specifications are not included at the 30% design
submittal
Detailed grading will not be included at the 30% design submittals
Design vehicle type will be determined based on consultation with the CITY.
Turning vehicle template figures with design vehicle to be provided to CITY as a supporting
calculation
Transpo Group will perform a quality assurance/quality control (QA/QC) of the deliverables.
Task 6 CONSULTANT Deliverables
30% Design plans
30% Engineer’s Opinion of Probable Costs
Design vehicle swept path analysis figures at Sandifur Parkway and Road 76 as follows:
o Northbound and southbound left-turn maneuvers (2 figures)
o Eastbound and westbound left-turn maneuvers (2 figures)
o Northbound, southbound, eastbound, and westbound right-turn maneuvers (4 figures)
o City of Pasco Fire Department Station 83 exit left-turn and right-turn maneuvers (2
figures)
Existing Utility Coordination Figure (Per APWA Uniform Color Code)
o Sandifur Parkway and Road 76 (1 figure)
o Road 76 and Savary Drive (1 figure)
Fire Department Emergency Signal Memorandum (1-2 pages)
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Task 6 CITY Responsibilities
Review and provide comments on the deliverables.
Distribute 30% Plans internally among City of Pasco Departments
Provide recent bid tabs from City of Pasco projects.
TASK 07 60% Design
The CONSULTANT’s 60% submittal shall include plans, outline (titles) of anticipated special provisions,
quantities, and engineer’s opinion of probable costs. All 30% submittal comments received shall be
incorporated into the submittal.
Prior to proceeding with the 60% design, the CONSULTANT will meet on site with the CITY and Utility
Agency representatives and Stakeholder (i.e. City of Pasco Fire Department) to discuss the preliminary
30% design, the CITY’S preliminary 30% design comments, and potential design solutions. See Site Visit
(Task 2, Subtask 2.1) above.
The design submittal is anticipated to include the following plan sheets:
Cover sheet with Vicinity Map and Index (Transpo)
General notes, Legend, and Abbreviations (Transpo)
Topographical Survey (Mackay Sposito)
Temporary Erosion and Sediment Control plan (Transpo)
Site Prep/Demolition plan (Transpo)
Paving plan (Transpo)
ADA Curb Ramp Details (Transpo)
Channelization & Signing plan (Transpo)
RRFB plan (Transpo)
Traffic Signal notes and legend (Transpo)
Traffic Signal plan (Transpo)
Street Lighting plan (Transpo)
Intelligent Transportation System (ITS) Plan (Transpo)
Task 7 Assumptions
See assumptions listed in previous tasks.
The CONSULTANT will prepare the technical Special Provisions (Divisions 2 through 9). The CITY
will prepare and provide the front end templates (Division 0 and 1). The CONSULTANT will
assemble the bid package with support from the CITY.
The 60% design will be used to support Federal Funding Documentation. See Task 03.
The RRFBs will be AC-powered and an electrical service connection by Franklin PUD will be
required.
WSDOT Standard Plan Foundations (J-Series) will be utilized for Type 2 or Type 3 Traffic Signal
Pole and RRFB Pole foundations. No Special Foundation Design will be required.
No Retaining walls are to be provided
Lump sum traffic control bid item payment will not be used.
Pavement repair for conduit trenching will be per City of Pasco standard
Pavement work will generally consist of full depth reconstruction where removal of existing curb,
gutter, and traffic islands.
Transpo Group will perform a quality assurance/quality control (QA/QC) of the deliverables.
WSDOT Channelization Plan for Approval (PFA) is not required.
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No stormwater design and analysis will be required. It is anticipated to maintain existing stormwater
catch basin inlets and no modifications to these features.
Task 7 CONSULTANT Deliverables
30% Design Comment Responses
60% Design Plans
60% Engineer’s Opinion of Probable Costs
List (titles) of anticipated Division 2 through 9 special provisions
Design calculations, as applicable
Intersection Illumination Analysis (Locations 1 and 3)
Task 7 CITY Responsibilities
Review and provide comments on the 60% deliverables.
Distribute 60% Plans internally among City of Pasco Departments
Provide latest City of Pasco Public Works Division 2 through 9 Special Provisions
The CITY will support the CONSULTANT in electrical power source coordination with utility agency
for the traffic signal system.
TASK 08 – 90% Submittal & WSDOT Submittal
The CONSULTANT’s 90% submittal shall include plans, quantities, engineer’s opinion of probable costs,
contract document, specifications, and special provisions. All 60% submittal comments received shall be
incorporated into the submittal. The CONSULTANT shall coordinate with WSDOT Local Programs to obtain
the latest PS&E checklist for preparation of the specifications and special provisions. The CONSULTANT
will submit the plans to WSDOT Local Programs for review prior to proceeding to 100% and Bid Ready
Submittal. The WSDOT submittal shall be the complete PS&E package submittal for obtaining WSDOT
Local Programs review for approval to advertise. The design submittal is anticipated to include the following
plan sheets:
Cover sheet with Vicinity Map and Index (Transpo)
General notes, legend, and abbreviations (Transpo)
Topographical Survey (Mackay Sposito)
Alignment control (Transpo)
Site Prep/Demolition plan (Transpo)
Temporary Erosion and Sediment Control (Transpo)
Paving plan (Transpo)
ADA Curb Ramp Details (Transpo)
Channelization and Signing plan (Transpo)
Channelization and Signing details (Transpo)
RRFB plan (Transpo)
RRFB details (Transpo)
Traffic Signal notes and legend (Transpo)
Traffic Signal plan (Transpo)
Traffic Signal wiring diagram/terminations (Transpo)
Traffic Signal pole chart (Transpo)
Traffic Signal details (Transpo)
Street Lighting plan (Transpo)
Street Lighting wiring diagram (Transpo)
Street Lighting details (Transpo)
Intelligent Transportation System (ITS) Plan (Transpo)
Intelligent Transportation System (ITS) Details (Transpo)
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Temporary Traffic Control Plans (Transpo)
Pedestrian Traffic Control Plans (Transpo)
Task 8 Assumptions
See assumptions listed in previous tasks.
Pedestrian detours will use existing crossings and facilities. Pedestrian routes will not be required
to be maintained through the work area/closures
Temporary pavement marking plans and/or temporary concrete barriers will not be required.
Transpo Group will perform a quality assurance/quality control (QA/QC) of the deliverables.
Task 8 CONSULTANT Deliverables
Responses to 60% comments
90% and WSDOT Design plans
90% and WSDOT Engineer’s of Probable Costs
90% and WSDOT contract document, specifications, and special provisions
Design calculations, as applicable
Intersection Illumination Analysis (Locations 1 and 3)
Maximum Extent Feasible (MEF) documentation, if needed
Federal Funding Documentation (See Task 3)
Task 8 CITY Responsibilities
Review and provide comments on the 90% deliverables.
Distribute 90% Plans internally among City of Pasco Departments
Provide current version of CITY’s contract documents and special provisions
Assist in coordination with WSDOT Local Programs, as needed with the CONSULTANT.
Review and provide comments on the deliverables.
TASK 09 – 100% Design & Bid Ready Submittals
The CONSULTANT will progress the plans, engineer’s opinion of probable costs, specifications, and
supporting calculations to the 100% level and ultimately Bid Ready packages for the CITY to advertise. The
CONSULTANT will incorporate any comments and feedback from the previous submittal by the CITY and
WSDOT Local Programs.
Task 9 Assumptions
The purpose of the 100% submittal is to confirm that the CONSULTANT has addressed all of the
CITY’s and WSDOT Local Program’s comments prior to the final signed and sealed package being
advertised for construction
Task 9 CONSULTANT Deliverables
90% Design Comment Responses
100% and Bid Ready Design Plans
100% and Bid Ready Engineer’s Opinion of Probable Costs
100% and Bid Ready contract document, specifications, and special provisions
Design calculations, as applicable
Intersection Illumination Analysis
Maximum Extent Feasible (MEF) documentation, if needed
Record of Materials (ROM) preparation
Task 9 CITY Responsibilities
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Advertise and bid PROJECT.
TASK 10 Bidding, Award, & Record Drawing Support
Bidding Support
The CONSULTANT shall support the CITY during the bid period of the construction contract. The following
tasks will be provided by the Consultant:
Assisting the CITY during the bid period to answer questions that arise concerning the PS&E
documents.
Assisting the CITY in preparing any addenda required during the bid period.
Record Drawing Support
The CONSULTANT will prepare record drawings for PROJECT following the completion of construction, as
required by the CITY. Record drawings are intended to show as-built conditions that vary from the
permitted plans. As-built conditions will be recorded by the contractor on a copy of the permitted plans as
red-lines and will be provided to the CONSULTANT following construction for incorporation into the record
drawings. The CONSULTANT is entitled to rely upon the completeness and accuracy of as-built
information furnished by the contractor.
Task 10 CONSULTANT Deliverables
Responding to questions during the bid period
Preparing addenda during the bid period
Record Drawings
Task 10 CITY Responsibilities
Receiving questions from contractors/subcontractors and forwarding questions to the
CONSULTANT.
Providing CONSULTANT responses back to contractors/subcontractors.
CITY to coordinate with the contractor to provide red line on the provided plans for the
CONSULTANT to develop the record drawings
TASK 11 Construction Management and Phase Services (OPTIONAL)
If the CITY determines that Construction Management Phase Services are needed, the associated scope
and budget for these efforts will be developed and authorized by a supplemental agreement on a time and
materials basis. No fee has been prepared at this time. A brief description of this optional task is listed
below for reference.
Construction Management and Phase Services could include, but are not necessarily limited to, the
following:
CONSTRUCTION CONTRACT ADMINISTRATION
Review and respond to contractor shop drawings and material submittal and cut sheet review
Review and respond to contractor Requests for Information (RFIs)
Review and track project construction schedule
CHANGE ORDERS
20
Review and work with city on Contract change orders
Receive and log applicable information (submission date/time, number, description, responsible
reviewer(s), etc.)
Provide recommendation of approval or denial and proposed adjustments.
PROCESSING PAY REQUESTS
Review Contractor pay request submittals
Reconcile quantity discrepancies and resolve disputes.
Submit recommended pay request to City for approval.
ON-SITE REPRESENTATION /CONSTRUCTION OBSERVATION
Site visit and meetings with the Contractor
Attend weekly tailgate meetings and weekly construction meetings
Monitor and document contractors’ progress against submitted schedule.
Monitor and observe contractor’s work for compliance with construction documents.
Generate daily observation reports with photographic documentation of progress or delays.
Coordinate with City’s operations staff during construction.
TASK 12 Road 68 Intersection Design Services (OPTIONAL)
If the CITY determines that Road 68 Intersection Design Services are needed, the associated scope and
budget for these efforts will be developed and authorized by a supplemental agreement on a time and
materials basis. No fee has been prepared at this time. A brief description of this optional task is listed
below for reference.
The CONSULTANT will work with the CITY to design intersections improvements for the following three (3)
signalized intersections: Road 68 and Sandifur Parkway, Road 68 and Wrigley Drive, and Burden
Boulevard and Convention Place. The existing vehicle detection at each signalized intersection needs
replacement as discovered during a recent field investigation by the City’s staff. Intersection Improvements
could include upgraded video detection camera system on existing mast arms, wiring for upgraded video
detection camera, and traffic signal controller cabinet video detection equipment. The CONSULTANT will
develop plans, specifications, and estimates (PS&E) for the three (3) signalized intersections.
Transpo Group USA, Inc.
Cost Estimate Worksheet
Number / Project Name
1.25227.00 - Sandifur Pkwy & Rd 76
Intersection and Pedestrian Safety Enhancement
Rate schedule is effective from June 28, 2025 through June 26, 2026
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Project
Manager
Quality
Control
Signal/ITS
/Lighting
Eng
Civil/Chan/
RRFB Eng
Signal/ITS
/Lighting
Designer
Civil/Chan
/RRFB
Designer
NEPA
Specialist Project Admin
initials TN RP JKHC KBC SHH SMP CM CLF
job title Eng L4 Prin L7 Eng L5 Eng L5 Anyl L2 Anyl L2 PA L3 PA L4
direct labor rate $69.23 $106.25 $77.40 $76.44 $46.15 $47.36 $47.12 $55.05
Labor:
Work Task Hours Cost
1 Task 01 - Project Management & Coordination 0 $0
2 Project Management & Subconsultant Coordination 12 12 $831
3 Monthly Progress Report and Invoices 12 12 24 $1,491
4 Project Management Plan 1 1 $69
5 Design and Coordination Meeetings 4 4 4 12 $892
6 0 $0
7 Task 02 - Data Collection 0 $0
8 Subtask 2.1: Site Visit 12 12 24 $1,760
9 Subtasks 2.2 & 2.3 Topographic Survey 2 2 $138
10 Subtask 2.4 Geotechnical Investigation and Engineering 2 2 $138
11 0 $0
12 Task 03 - Federal Funding Documentation 0 $0
13 NEPA Documentation 4 4 32 40 $2,210
14 ROW Certification Documentation 2 2 4 $351
15 PIF Documentation 2 2 4 $351
16 BABA Documentation 2 2 4 $351
17 0 $0
18 Task 04 - Utility, Fire Department, & Stakeholder Coordination 0 $0
19 Utility Coordination 4 4 6 14 $863
20 Fire Department Coordination 4 4 6 14 $863
21 0 $0
22 Task 05 - Traffic Signal Timing & Analysis 0 $0
23 Traffic Signal Analysis 4 4 $277
24 Traffic Signal Timing 4 4 $277
25 0 $0
26 Task 06 - 30% Design 0 $0
27 Traffic Signal & ITS Design 8 12 20 $1,173
28 Street Lighting Analysis and Design 8 8 $369
29 Civil & RRFB Design 4 12 16 $874
30 Chan & Signing Design 4 8 12 $685
31 Plans Production 1 20 20 41 $1,939
32 QA/QC 4 4 4 4 8 8 32 $2,065
33 Engineer's Opinion of Probable Costs 2 2 2 6 6 18 $1,007
34 0 $0
35 Task 07 - 60% Design 0 $0
36 Traffic Signal & ITS Design 16 32 48 $2,715
37 Street Lighting Analysis and Design 16 16 $738
38 Civil & RRFB Design 8 24 32 $1,748
39 Chan & Signing Design 8 16 24 $1,369
40 Plans Production & Calculations 2 36 36 74 $3,505
41 QA/QC 4 6 4 4 12 12 42 $2,652
42 Engineer's Opinion of Probable Costs 2 4 4 8 8 26 $1,502
43 Specifications 2 2 2 4 4 14 $820
44 0 $0
45 Task 08 - 90% Design & WSDOT Submittal 0 $0
46 Traffic Signal & ITS Design 8 56 64 $3,204
47 Street Lighting Analysis and Design 16 16 $738
48 Civil & RRFB Design 4 24 28 $1,442
49 Chan & Signing Design 4 12 16 $874
50 Temporary Traffic Control Design 8 12 12 32 $1,734
51 Plans Production & Calculations 1 40 36 77 $3,620
52 QA/QC 4 8 8 8 8 8 44 $3,106
53 Engineer's Opinion of Probable Costs 2 4 4 4 4 18 $1,128
54 Specifications 2 4 4 8 8 26 $1,502
55 WSDOT Local Programs Coordination 4 6 6 16 $1,200
56 0 $0
57 Task 09 - 100% Design & Bid Ready Submittal 0 $0
58 Traffic Signal & ITS Design 4 8 12 $679
59 Street Lighting Analysis and Design 8 8 $369
60 Civil & RRFB Design 4 8 12 $685
61 Chan & Signing Design 4 4 8 $495
62 Temporary Traffic Control Design 8 6 6 20 $1,173
63 Plans Production & Calculations 1 8 8 17 $817
64 QA/QC 2 2 4 4 4 4 20 $1,340
65 Engineer's Opinion of Probable Costs 2 2 2 2 2 10 $633
66 Specifications 2 4 4 10 $754
67 Bid Ready Plans 2 2 2 6 $446
68 Bid Ready Engineer's Opinion of Probable Costs 2 2 2 6 $446
69 Bid Ready Specifications 2 2 2 6 $446
70 Record of Materials (ROM) Preparation 2 8 8 18 $1,369
71 0 $0
72 Task 10 - Bid & Award Support 0 $0
73 Answering Bid Related Questions 2 2 2 6 $446
74 Assisting the City with Addendums 2 2 2 4 4 14 $820
75 Record Drawings 2 4 4 8 8 26 $1,502
76 0 $0
77 Task 11 - Construction Phase Management & Support Services 0 $0
78 To be included as part of future supplement, if needed.0 $0
79 0 $0
80 Task 12 - Road 68 Intersection Design Services 0 $0
81 To be included as part of future supplement, if needed.0 $0
Total Hours 122 30 130 130 366 302 32 12 1124
Labor Costs $8,446 $3,188 $10,063 $9,938 $16,892 $14,301 $1,508 $661 $64,995.67
Overhead Rate 163.04%$105,968.95
Fee (as a % of labor and overhead)12.00%$20,515.75
Miscellaneous Expenses:Reimbursable Subconsultants:Subs
Item Cost Cost
1 Travel (Airfare, SEA - PSC, roundtrip)$600 1 Mackay Sposito (Topographic Survey, Subtask 2.2)$28,245
2 Travel (Hotel, per diem, GSA FY 2026 rate, 2 rooms/1 night, zip code 99301)$260 2 Mackay Sposito (Topographic Survey, Subtask 2.3)$9,226
3 Rental Car $60 3 PH Consulting (DBE, Traffic Signal Timing & Analysis, Subtask 5)$100,000
4 Meals (Per Diem, GSA FY 2026 rate , 2 individuals 1 day, zip code 99301)$172 4 HWA Geosciences (DBE, WBE, Geotechnical, Subtask 2.4)$39,073
5 5
6
7 $176,544
8
9
10
11
12
Total Reimbursable Expenses $1,092
TOTAL ESTIMATE $369,116.05
Firm
Total Subconsultants
Cost Estimate Prepared on: 10/30/2025
March 13, 2025
Transpo Group USA, Inc.
12131 113th Avenue NE, Suite 203
Kirkland, WA 98034
Subject: Acceptance FYE 2024 ICR – Risk Assessment Review
Dear Sarah Brinkerhoff:
Based on Washington State Department of Transportation’s (WSDOT) Risk Assessment review
of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2024 ICR of 163.04%
(rate includes 0.07% Facilities Capital Cost of Money). This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject to
additional review if considered necessary by WSDOT. Your ICR must be updated on an annual
basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:ah
Transpo Billing Rate Schedule
Rates are effective June 28, 2025 through June 26, 2026
Labor Category
Max Cost Overhead Fee Loaded
Rate 163.04% 12% Rate
Engineer/Planner/Analyst/Principal/Director - Level 7 $135 $220.10 $42.61 397.72$
Engineer/Planner/Analyst/Assoc Prin/Proj Adm - Level 6 $100 $163.04 $31.56 294.60$
Engineer/Planner/Analyst/Tech/Proj Adm - Level 5 $95 $154.89 $29.99 279.87$
Engineer/Planner/Analyst/Tech/Proj Adm - Level 4 $80 $130.43 $25.25 235.68$
Engineer/Planner/Analyst/Tech/Proj Adm - Level 3 $65 $105.98 $20.52 191.49$
Engineer/Planner/Analyst/Tech/Proj Adm - Level 2 $55 $89.67 $17.36 162.03$
Engineer/Planner/Analyst/Tech/Proj Adm - Level 1 $50 $81.52 $15.78 147.30$
Data Collector/Intern - Level 1 $50 $81.52 $15.78 147.30$
Sandifur Parkway & Road 76 Intersection and Pedestrian Safety Enhancement Survey Subconsultant
Project No. 25227 MacKay Sposito ( Subconsultant)
Labor Hour Fee Estimate, Base Contract
Task Item Description
Project Manager
Survey
Project
Manager
Design
Land
Surveyor IV
Survey
Technician
IV
Survey Party
Chief
Survey
Instrument
Person
Engineer I Design
Technician II Engineer II Project
Engineer
Project
Coordinator Totals
Desc.SPM DPM LS4 LS1 SPC SIP EN1 DT2 EN2 PE PC
2.20 TOPO
Project Management/ Meetings 10 1 4 $918.81
Control 8 $557.68
Locates 2 3 $277.42
Topo 58,000 sqft, Boundary Mons 30 24 24 $3,522.00
Added
East Boundary Mons 4 40 4 8 8 $3,508.84
30%, 60%, 90%, 100% PS&E
6.00 30% Plans (Topographic Survey)4 $233.20
7.00 60% Plans (Topographic Survey)1 $58.30
8.00 90% Plans (Topographic Survey)1 $58.30
9.00 100% Plans (Topographic Survey)1 $58.30
Man Hours Subtotal 24 1 47 37 32 32 0 0 0 0 4
Hourly Rate (ANTE Table, 2025)$69.71 $69.71 $58.30 $46.00 $50.50 $38.75 $36.25 $38.00 $38.50 $59.86 $38.00
Labor Cost Per Position $1,673.04 $69.71 $2,740.10 $1,702.00 $1,616.00 $1,240.00 $0.00 $0.00 $0.00 $0.00 $152.00 $9,192.85
Amount Multiplier
A. Total Direct Labor $9,192.85 x 100.00%=$9,192.85
B. Indirect Labor Cost $9,192.85 x 173.92%=$15,988.20
C. Fixed Fee $25,181.05 x 12.00%=$3,021.73
Total Labor/Payroll/Fixed Fee $28,202.78
D. Out-of-Pocket Costs
Quantity Rate
Title Report 0.00 x $0.00 =$0.00
Mileage 60.00 x $0.70 =$42.00
Per Diem x $86.00 =$0.00
Lodging x $130.00 =$0.00
Total Out-of-Pocket Costs $42.00
E. Subcontractors Quantity Rate
Traffic Control 0.00 x $0.00 =$0.00
Private Utility Locate Subcontractor 0.00 x $0.70 =$0.00
Total Subcontractor Costs $0.00
TOTAL FEE ESTIMATE $28,244.78
EXHIBIT E
SUBCONSULTANT (MacKay Sposito) Cost Computations & ANTE Rates
Manhour and Expense Fee Estimate
DIRECT LABOR COST
$9,192.85
Sandifur Parkway & Road 76 Intersection and Pedestrian Safety Enhancement Survey Subconsultant
Project No. 25227 MacKay Sposito ( Subconsultant)
Labor Hour Fee Estimate, Optional/Future Task
Task Item Description
Project Manager
Survey
Project
Manager
Design
Land
Surveyor IV
Survey
Technician
IV
Survey Party
Chief
Survey
Instrument
Person
Engineer I Design
Technician II Engineer II Project
Engineer
Project
Coordinator Totals
Desc.SPM DPM LS4 LS1 SPC SIP EN1 DT2 EN2 PE PC
2.30 OPTIONAL / FUTURE TOPO
Project Management/ Meetings 2 2 $215.42
Control 3 $174.90
Locates 2 $92.00
Topo, Sandifur One Side (North or South)
west of Rd 68 toward Rd 76 16 20 20 $2,521.00
Man Hours Subtotal 2 0 3 18 20 20 0 0 0 0 2
Hourly Rate (ANTE Table, 2025)$69.71 $69.71 $58.30 $46.00 $50.50 $38.75 $36.25 $38.00 $38.50 $59.86 $38.00
Labor Cost Per Position $139.42 $0.00 $174.90 $828.00 $1,010.00 $775.00 $0.00 $0.00 $0.00 $0.00 $76.00 $3,003.32
Amount Multiplier
A. Total Direct Labor $3,003.32 x 100.00%=$3,003.32
B. Indirect Labor Cost $3,003.32 x 173.92%=$5,223.37
C. Fixed Fee $8,226.69 x 12.00%=$987.20
Total Labor/Payroll/Fixed Fee $9,213.90
D. Out-of-Pocket Costs
Quantity Rate
Title Report 0.00 x $0.00 =$0.00
Mileage 60.00 x $0.70 =$42.00
Per Diem x $86.00 =$0.00
Lodging x $130.00 =$0.00
Total Out-of-Pocket Costs $42.00
E. Subcontractors Quantity Rate
Traffic Control 0.00 x $0.00 =$0.00
Private Utility Locate Subcontractor 0.00 x $0.70 =$0.00
Total Subcontractor Costs $0.00
TOTAL FEE ESTIMATE $9,255.90
EXHIBIT E
SUBCONSULTANT (MacKay Sposito) Cost Computations & ANTE Rates
Manhour and Expense Fee Estimate
DIRECT LABOR COST
$3,003.32
October 28, 2025
MacKay Sposito, LLC
18405 SE Mill Plain Blvd, Suite 100
Vancouver, WA 98683
Subject: Acceptance FYE 2024 ICR – Audit Office Review
Dear Jyoti Sohi:
Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance” of your firm’s FYE
2024 Indirect Cost Rate (ICR) of 173.92% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject to
additional review if considered necessary by WSDOT. Your ICR must be updated on an annual
basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
ContractServicesManager
SH:kb
Job Classification
Direct Labor
Hourly Billing
Rate NTE
Overhead
NTE
*Fixed Fee
NTE
All Inclusive Hourly
Billing Rate NTE
7/1/2025 to 6/30/26
All Inclusive Hourly
Billing Rate NTE
7/1/2026 to 6/30/27
173.92% 12.00%
Administrative Assistant 37.00$ 64.35$ 12.16$ 113.51$ 119.19$
Construction Inspector I 48.00$ 83.48$ 15.78$ 147.26$ 154.62$
Construction Inspector II 50.00$ 86.96$ 16.44$ 153.40$ 161.06$
Construction Inspector III 52.00$ 90.44$ 17.09$ 159.53$ 167.51$
Construction Inspector IV 54.00$ 93.92$ 17.75$ 165.67$ 173.95$
Construction Manager I 50.00$ 86.96$ 16.44$ 153.40$ 161.06$
Construction Manager II 58.00$ 100.87$ 19.06$ 177.94$ 186.84$
Construction Manager III 67.10$ 116.70$ 22.06$ 205.86$ 216.15$
Design Technician I 35.00$ 60.87$ 11.50$ 107.38$ 112.75$
Design Technician II 38.00$ 66.09$ 12.49$ 116.58$ 122.41$
Design Technician III 40.00$ 69.57$ 13.15$ 122.72$ 128.85$
Engineer I 36.25$ 63.05$ 11.92$ 111.21$ 116.77$
Engineer II 38.50$ 66.96$ 12.66$ 118.11$ 124.02$
Engineer III 43.10$ 74.96$ 14.17$ 132.23$ 138.84$
Engineer IV 47.00$ 81.74$ 15.45$ 144.19$ 151.40$
Engineering Manager 73.08$ 127.10$ 24.02$ 224.20$ 235.41$
GIS Mapping Specialist I 41.08$ 71.45$ 13.50$ 126.03$ 132.33$
GIS Mapping Specialist II 47.75$ 83.05$ 15.70$ 146.49$ 153.82$
Land Surveyor I 43.68$ 75.97$ 14.36$ 134.01$ 140.71$
Land Surveyor II 45.50$ 79.13$ 14.96$ 139.59$ 146.57$
Land Surveyor III 51.70$ 89.92$ 16.99$ 158.61$ 166.54$
Land Surveyor IV 58.30$ 101.40$ 19.16$ 178.86$ 187.80$
Landscape Designer I 33.00$ 57.39$ 10.85$ 101.24$ 106.30$
Landscape Designer II 34.00$ 59.13$ 11.18$ 104.31$ 109.52$
Project Coordinator 38.00$ 66.09$ 12.49$ 116.58$ 122.41$
Project Engineer 59.86$ 104.11$ 19.68$ 183.64$ 192.83$
Project Manager - Design 69.71$ 121.24$ 22.91$ 213.86$ 224.56$
Project Manager - Survey 69.71$ 121.24$ 22.91$ 213.86$ 224.56$
Survey Instrument Person 38.75$ 67.39$ 12.74$ 118.88$ 124.83$
Survey Party Chief 50.50$ 87.83$ 16.60$ 154.93$ 162.68$
Survey Manager 57.69$ 100.33$ 18.96$ 176.99$ 185.84$
Survey Technician I 33.28$ 57.88$ 10.94$ 102.10$ 107.20$
Survey Technician II 38.00$ 66.09$ 12.49$ 116.58$ 122.41$
Survey Technician III 41.00$ 71.31$ 13.48$ 125.78$ 132.07$
Survey Technician IV 46.00$ 80.00$ 15.12$ 141.12$ 148.18$
Actuals Not To Exceed Table (ANTE)
MacKay Sposito, Inc.
18405 SE Mill Plain Blvd., Suite 100
Vancouver, WA 98683
*Fixed fee calculated on Direct and Overhead Rates combined as allowable by WSDOT LAG manual 31.71.4 under 15% without
WSDOT approval.
SCOPE AND FEE PROPOSAL | City of Pasco -Sandifur and Road 76
Project Cost Estimate - Geotechnical Construction Support HWA Ref: 2025-150-21
Sandifur Parkway & Road 76 Date: 25-Sep-25
Intersection and Pedestrian Safety Enhancements Prepared by:AS
Pasco, Washington
Scope of Work
See attached Scope of Work document
ESTIMATED HWA LABOR:
Prin. IX Engr. VIII Engr. V Engr. III Geol. VI Geol. V Geol. III Admin CAD Contracts TOTAL TOTAL
$106.00 $98.00 $63.00 $50.00 $57.00 $54.00 $41.00 $38.00 $45.00 $53.00 HOURS AMOUNT
HWA Project Management
Project Setup 1 1 1 3 $154
Attend Project Kickoff Meeting 1 1 $63
3 3 $189
3 6 9 $507
Geotechnical Task Management 3 4 7 $389
Subsurface Explorations and Laboratory Testing
1 2 3 $163
10 10 $500
Develop Traffic Control Plans for Geotechnical Explorations 0.5 3 1 4.5 $227
Generate Geotechnical Explorations Work Plan Memo 1 5 1 7 $354
Conduct Geotechnical Explorations (Assume 1 Days + Travel)1 20 21 $883
Generate Boring Logs and Assign Laboratory Testing 0.5 2 4 6.5 $310
Geotechnical Engineering Design Services
1 1 $63
1 3 4 $213
Conduct Consolidation and Liquefaction Analyses 0.5 3 3.5 $182
1 6 7 $363
1 3 4 $400
Prepare Draft Geotechnical Engineering Report 1 2 5 8 2 1 3 22 $1,272
Respond to Geotechnical Related Review Comments 1 2 3 $224
Prepare Final Geotechnical Engineering Report 1 3 4 1 1 10 $570
Geotechnical Plan and Specification Review 1 3 4 $287
DIRECT SALARY COSTS 2 8 31.5 48 2 0 27 3 5 7 133.5 $7,312
ESTIMATED OTHERT EXPENSES:
ESTIMATED HWA LABOR:Mileage @ IRS rate $700
Est. No. Unit Total Per diem Daily lodging ($130/day)$260
Test Tests Cost Cost Per diem Daily Meals & incidental expenses ($86/day)$258
Grain Size Distribution (Sieve Analysis-Wet)8 140$ 1,120$ GPS Unit Rental ($75/day)$150
Atterberg Limits 2 265$ 530$ Drilling Subcontractor $8,000
Direct Shear Strength (3 points)0 700$ -$ Traffic Control Subcontractor $3,500
Moisture Content 9 30$ 270$ Utility Locate Subcontractor $800
LABORATORY TOTAL:1,920$ Technical Review Subcontractor $0
Markup on Subcontractor to Cover B&O Tax (5%)$615
Laboratory Testing $1,920
TOTAL EXPENSES:$16,203
PROJECT TOTALS AND SUMMARY:
Direct Salary Costs (DSC)$7,312
OH @ 179.28% * DSC $13,108
Fixed Fee @12% * (DSC + OH)$2,450
Total Labor $22,870
Direct Expenses $16,203
GRAND TOTAL:$39,073
PERSONNEL & 2025 HOURLY RATES
Generate AASHTO Seismic Design Parameters
Evaluate Field and Laboratory Data
Plan Geotechnical Explorations
Perform a Site Reconnaissance and Utility Locates
Attend Project Team Meetings (up to 3 meetings)
Progress Report and Invoicing
Conduct Signal Pole and Luminaire Foundation Design
HWA QA/QC
WORK TASK
DESCRIPTION
Pasco Sandifur Parkway & Road 76_HWA Budget Estimate - Rev2 10-10-25
July 2, 2025
HWA GeoSciences, Inc
21312 30th Dr SE, Suite 110
Bothell, WA 98021
Subject: Acceptance FYE 2024 ICR – CPA Report
Dear Vasiliy P. Babko:
We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) of 179.28% of direct labor (rate
includes 0.96% Facilities Capital Cost of Money) based on the “Independent CPA Report”
prepared by T-MAX, CPA. This rate will be applicable for WSDOT Agreements and Local
Agency Contracts in Washington only. This rate may be subject to additional review if considered
necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
NTE
TITLE HOURLY Overhead Fixed Fee Billing
RATE 1.7928 12.00% Rate
Administrative Support $38.00 $68.13 $12.74 $118.87
CAD $50.00 $89.64 $16.76 $156.41
Contracts Administrator $55.00 $98.60 $18.43 $172.05
Geologist I $35.00 $62.75 $11.73 $109.49
Geologist II $38.00 $68.13 $12.74 $118.87
Geologist III $45.00 $80.68 $15.08 $140.77
Geologist IV $53.00 $95.02 $17.76 $165.79
Geologist V $55.00 $98.60 $18.43 $172.05
Geologist VI $63.00 $112.95 $21.11 $197.07
Geologist VII $80.00 $143.42 $26.81 $250.24
Geologist VIII $90.00 $161.35 $30.16 $281.52
Geotechnical Engineer I $41.00 $73.50 $13.74 $128.26
Geotechnical Engineer II $47.00 $84.26 $15.75 $147.02
Geotechnical Engineer III $52.00 $93.23 $17.43 $162.66
Geotechnical Engineer IV $60.00 $107.57 $20.11 $187.69
Geotechnical Engineer V $68.00 $121.91 $22.79 $212.71
Geotechnical Engineer VI $72.00 $129.08 $24.13 $225.22
Geotechnical Engineer VII $90.00 $161.35 $30.16 $281.52
Geotechnical Engineer VIII $98.00 $175.69 $32.84 $306.55
Hydrogeologist IV $60.00 $107.57 $20.11 $187.69
Hydrogeologist V $65.00 $116.53 $21.78 $203.33
Lab/Field Technician I $27.00 $48.41 $9.05 $84.46
Lab/Field Technician II $29.00 $51.99 $9.72 $90.72
Lab/Field Technician III $40.00 $71.71 $13.41 $125.13
Lab/Field Technician IV $49.00 $87.85 $16.42 $153.28
Lab/Field Technician V $52.00 $93.23 $17.43 $162.66
Principal IX $110.00 $197.21 $36.86 $344.08
HWA GEOSCIENCES INC.
2025 ANTE HOURLY RATES BY CATEGORY
City of Pasco Sandifur Parkway Road 76 Project
Fee Estimate Summary
Project No. 25-040
PH Consulting Staff Category Hours DirectRate Cost
Principal 16 $ 115.00 1,840.00$
Senior Project Manager 166 $ 95.00 15,770.00$
Senior Project Engineer 98 $ 75.00 7,350.00$
Associate Engineer 196 $ 55.00 10,780.00$
Office Admin 14 $ 50.00 700.00$
Office Assistant 2 $ 40.00 80.00$
Total Hours 492 36,520.00$
Direct Labor Cost 36,520.00$
Overhead Rate @ 118.87% of Direct Labor 43,411.32$
Fee @12% of (Direct Labor + OH)9,591.76$
Direct Salary Cost $ 89,523.08
Direct Expenses Unit Cost Total
Traffic Counts 8,000.00$
Travel (Airfare, Hotel) 1 -$ 650.00$
Other Expenses 1 -$ 336.00$
2025 Mileage Rates 1 $0.7/Mi 1,490.92$
Sub-Total Direct Expenses $ 10,476.92
Total Fee $ 100,000.00
10/20/2025 1
City of Pasco Sandifur Parkway Road 76 Project
Fee Estimate Summary
Project No. 25-040
Task No. Task Description Principal
Senior Project
Manager
Senior
Project
Engineer
Associate
Engineer Office Admin Office
Assistant Total
Direct Rate $ 115.00 $ 95.00 $ 75.00 $ 55.00 $ 50.00 $ 40.00
Loaded Alt 2 ANTE Rate $ 281.90 $ 232.88 $ 183.85 $ 134.82 $ 122.57 $ 98.05
4.0 Task 5 - Traffic Signal Timing and Analysis
Project Management 2 20 8 14 2 46
Project Team Meetings 4 10 10 6 30
Data Collection 4 6 16 26
Synchro Network Development 6 12 24 42
Draft Signal Timing Plans and Memorandum 4 24 32 80 140
Final Signal Timing Plans and Memorandum 4 12 20 32 68
Field Verification 16 4 30 50
Coordinate between City of Pasco and WSDOT 2 6 4 12
Implementation incl field visit 28 1 4 33
Fine tuning incl field visit 40 1 4 45
PH TOTAL HOURS 16 166 98 196 14 2 492
TOTAL ALL TASKS $ 4,510.47 $ 38,657.69 $ 18,017.38 $ 26,425.49 $ 1,715.94 $ 196.11 $ 89,523.08
10/20/2025 2
July 30, 2025
PH Consulting, LLC
5510 15th St E
Fife, WA 98424
Subject: Acceptance FYE 2024 ICR – Risk Assessment Review
Dear Rose Tinti:
Based on Washington State Department of Transportation’s (WSDOT) Risk Assessment review
of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2024 ICR of 118.87% of
direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary by
WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
Job Classifications Fixed Fee
12%
Principal 115.00$ 136.70$ 30.20$ 281.90$
Sr Project Manager 110.00$ 130.76$ 28.89$ 269.65$
Project Manager 95.00$ 112.93$ 24.95$ 232.88$
Senior Traffic Engineer 85.00$ 101.04$ 22.32$ 208.36$
Senior Project Engineer 85.00$ 101.04$ 22.32$ 208.36$
Project Engineer 75.00$ 89.15$ 19.70$ 183.85$
Associate Engineer 65.00$ 77.27$ 17.07$ 159.34$
Engineering Design Technician 55.00$ 65.38$ 14.45$ 134.82$
Engineering Intern 40.00$ 47.55$ 10.51$ 98.05$
CAD Manager 65.00$ 77.27$ 17.07$ 159.34$
CAD Designer III 65.00$ 77.27$ 17.07$ 159.34$
CAD Designer II 50.00$ 59.44$ 13.13$ 122.57$
CAD Designer I 45.00$ 53.49$ 11.82$ 110.31$
Office Administrator 50.00$ 59.44$ 13.13$ 122.57$
Office Assistant 40.00$ 47.55$ 10.51$ 98.05$
Direct non-salary costs will be billed at actual costs.
Direct Mileage will be billed at current approved IRS mileage rate.
PH Consulting LLC
Summary of Direct Labor Costs
Effective August 1, 2025-December 31, 2025
Maximum
Direct Labor
Rate
Indirect Cost
Rate
118.87%
Maximum Billing
Rate