HomeMy WebLinkAbout4677 Resolution - Sole Source Purchase for Equipment from LAD Irrigation
Resolution Sole Source - Irrigation Equipment - 1
RESOLUTION NO. 4677
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND
APPROVING THE PURCHASE OF THREE (3) VALLEY PIVOTS AND
ANCILLARY EQUIPMENT FROM LAD IRRIGATION OF PASCO.
WHEREAS, it is critical for the City of Pasco (City) to have proper equipment to perform
Process Water Reuse Facility (PWRF) irrigation functions; and
WHEREAS, the City currently uses Valley pivots equipment and accessories provided by
LAD Irrigation of Pasco; and
WHEREAS, the City has established work standards that are supported by the use of these
exact pivots so that Operations has a standard set of tools, replacement parts, and equipment; and
WHEREAS, the Council of the City of Pasco hereby determines that the paramount
considerations in the acquisition of matching pivots to ensure the seamless integration and upkeep
of PWRF functions with the ongoing expansion of the land treatment system;
WHEREAS, the use of Valley Pivots and ancillary equipment is clearly and legitimately
limited to a single source of supply, as detailed in the Sole Source Worksheet, attached hereto as
Exhibit A, to support current operation standards, this purchase becomes subject to waiving
competitive bidding requirements per RCW 35.23.352(10) competitive bidding requirements and
RCW 39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and
WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source
exemption the City Council must first adopt a Resolution reciting the factual basis supporting the
exemption; and
WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as
described herein and detailed in the Sole Source Worksheet does support application of the sole
source exemption as pertaining to the purchase of Valley pivots and ancillary equipment from
LAD Irrigation of Pasco.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
The City Council of Pasco hereby find the above-described circumstance is justification
for the waiver of bidding requirements under the authority of RCW 35.23.352(10) and pursuant
to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW
39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of
Valley pivots and ancillary equipment from LAD Irrigation of Pasco.
Resolution Sole Source - Irrigation Equipment - 2
Be It Further Resolved, that the City of Pasco Public Works Department purchase Valley
pivots and ancillary equipment from LAD Irrigation of Pasco for an amount not to exceed the pre-
tax sum of $466,206.44.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this, on 17th day of
November, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Resolution Sole Source - Irrigation Equipment - 3
SOLE SOURCE WORKSHEET
Requisition Item: Three valley pivots and ancillary equipment Requisition No. TBD
Prior Purchase Order Number (if item had been approved previously):
1. Please describe the items and its function: Farm pivots are utilized in the final treatment and
disposal of pretreated process water from Process Water Reuse Facility (PWRF). After biological
treatment, effluent is land applied on farm land owned by the City, and planted with engineered
crop rotations to maximize uptake of nutrients. Farm operations are contracted by the City with
local farmers. These proposed pivots are planned to be installed in the expanded land treatment
system. Without these pivots the City would not be able to expand the land treatment system, and
therefore, fail to comply with the limits established for the facility under the State Waste discharge
permit for PWRF.
2. This is a sole source because:
☐ sole provider of a licensed or patented good or service
☒ sole provider of items that are compatible with existing equipment, inventory, systems,
programs or services
☐ sole provider of goods and services for which the City has established a standard
☐ sole provider of goods or services that will meet the specialized needs of the City or
perform the intended function (please detail below or in an attachment)
☐ the vendor/distributor is a holder of a used item that would represent good value and is
advantageous to the City (please attach information on market price survey, availability,
etc.)
3. What necessary features does this vendor provide which are not available from other vendors?
Please be specific. A Requests for Proposal for farm circle pivots was issued in 2020. At that time
LAD Irrigation of Pasco was selected for the purchase and installation of pivots. In order to
accomplish ease of operation and integration, it is advisable to remain with the same installer and
ensure that all pivots are set up similarly.
4. What steps were taken to verify that these features are not available elsewhere?
☒ Other brands/manufacturers were examined (please list phone numbers and names and
explain why these were not suitable).
Several other brands were evaluated; however, it was determined that each alternative
requires specialized tools that the City of Pasco Public Works Operations does not currently
possess. The selected brand is consistent with existing equipment in the system, ensuring
that staff already have the necessary tools and compatible spare parts to support efficient
maintenance and continued functionality. LAD Irrigation of Pasco is the only local vendor
for Valley Center Pivots.
☐ Other vendors were contacted (please list phone numbers and names and explain why these
were not suitable).
Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source
purchases are normally not allowed except when based upon strong technological grounds such as
operational compatibility with existing equipment and related parts or upon a clearly unique and cost-
effective feature requirement.
Resolution Sole Source - Irrigation Equipment - 4
5. Sole source vendor certifies that the City is getting the lowest price offered for the item.
It is important to note that price is not the primary justification for this sole source designation. The
City’s objective is to maintain a unified set of components, spare parts, and tools for efficient
maintenance and continued functionality.
Certification of Need
This recommendation for sole source is based upon on objective review of the product/service required and
appears to be in the best interest of the City. I know of no conflict of interest on my part of personal
involvement in any way with this request. No gratuities, favors or comprising actions have been taken.
Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a
deciding influence on my request to sole source this purchase.
By: Maria L. Serra, Public Works Director Date: October 27, 2025