HomeMy WebLinkAbout4670 Resolution - Telco Wide Area Network Srvs Sole Source PurchaseResolution Sole Source WAN Services - 1
RESOLUTION NO. 4670
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND
APPROVING THE PURCHASE OF WIDE AREA NETWORK (WAN)
SERVICES WITH TELCO WIRING AND REPAIR INC.
WHEREAS, it is critical for the City of Pasco (City) to have proper services to perform
Wide Area Network (WAN) connectivity to support essential operations across its facilities,
including administrative offices, public works, utilities, emergency services, and other critical
functions; and
WHEREAS, the City currently uses Telco, which are deeply integrated into its existing
network architecture; and
WHEREAS, the Council of the City of Pasco hereby determines that the paramount
considerations in the acquisition to maintain operational compatibility, security, and service
continuity; and
WHEREAS, the use of Telco WAN Services is clearly and legitimately limited to a single
source of supply, as detailed in the Sole Source Worksheet, attached hereto as Exhibit A, to
support current operation standards, this purchase becomes subject to waiving competitive bidding
requirements per RCW 35.23.352(10) competitive bidding requirements and RCW
39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and
WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source
exemption the City Council must first adopt a Resolution reciting the factual basis supporting the
exemption; and
WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as
described herein and detailed in the Sole Source Worksheet does support application of the sole
source exemption as pertaining to the purchase of WAN services from Telco Wiring & Repair, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
The City Council of Pasco hereby find the above-described circumstance is justification
for the waiver of bidding requirements under the authority of RCW 35.23.352(10) and pursuant
to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW
39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of
WAN Services from Telco Wiring & Repair, Inc., attached hereto as Exhibit B.
Resolution Sole Source WAN Services - 2
Be It Further Resolved, that the City of Pasco Information Technology Department
purchase WAN Services from Telco Wiring & Repair, Inc. for an amount not to exceed the sum
of $360,000.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Agreement on behalf of the City of Pasco;
and to make minor substantive changes as necessary to execute this Agreement.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this, on 3rd day of
November, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Resolution Sole Source WAN Services - 3
SOLE SOURCE WORKSHEET
Requisition Item: Telco Wide Area Network (WAN) Service for 3 Years Requisition No. TBD
Prior Purchase Order Number (if item had been approved previously): N/A – Regular/Ongoing
Service Since 2010.
1. Please describe the items and its function: WAN connectivity between City of Pasco
facilities, enabling secure, high-speed communication across departments. This supports
essential operations such as emergency response, water and wastewater management, and
centralized IT services.
2. This is a sole source because:
☐ sole provider of a licensed or patented good or service ☒ sole provider of services that are compatible with existing equipment, inventory,
systems, programs or services ☐ sole provider of goods and services for which the City has established a standard ☐ sole provider of goods or services that will meet the specialized needs of the City
or perform the intended function (please detail below or in an attachment) ☐ the vendor/distributor is a holder of a used item that would represent good value
and is advantageous to the City (please attach information on market price survey,
availability, etc.)
3. What necessary features does this vendor provide which are not available from other
vendors? Please be specific. While similar WAN services are available from other
providers, the City’s existing infrastructure includes over 109 active circuits—many of
which are on month-to-month terms or under staggered contracts. These circuits are deeply
integrated into the City’s critical systems and are managed through a centralized
architecture supported by Telco. Introducing a new provider would require significant
reconfiguration, pose security and compatibility risks, and disrupt essential services.
Additionally, all new circuits under this agreement will co-terminate at the end of the 36-
month term, simplifying future procurement. The City intends to issue a Request for
Proposals (RFP) for WAN services upon expiration of this agreement.
4. What steps were taken to verify that these features are not available elsewhere?
☒ Other brands/manufacturers were examined (please list phone numbers and names
and explain why these were not suitable).
Multiple providers were reviewed; however, using multiple WAN vendors would
introduce complexity in network management, reduce visibility and control, and
increase the risk of service interruptions. The City’s current contract structure and
operational dependencies make it impractical to partially transition to a new
provider at this time.
Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source
purchases are normally not allowed except when based upon strong technological grounds such as
operational compatibility with existing equipment and related parts or upon a clearly unique and cost-
effective feature requirement.
Resolution Sole Source WAN Services - 4
☐ Other vendors were contacted (please list phone numbers and names and explain
why these were not suitable).
5. Sole source vendor certifies that the City is getting the lowest price offered for the item.
It is important to note that price is not the primary justification for this sole source
designation. The City’s objective is to maintain a unified WAN architecture under a single
provider to avoid the operational and technical risks associated with managing multiple
vendors.
Introducing a second provider would increase complexity in network management,
introduce potential security vulnerabilities, and perpetuate the current issue of staggered
contract expirations across individual circuits. By consolidating all services under a single
agreement with Telco, the City ensures co-termination of all circuits, simplifies contract
administration, and reduces the risk of service disruption to critical infrastructure.
Certification of Need
This recommendation for sole source is based upon on objective review of the product/service
required and appears to be in the best interest of the City. I know of no conflict of interest on my
part of personal involvement in any way with this request. No gratuities, favors or comprising
actions have been taken. Neither has my personal familiarity with particular brands, types or
equipment, materials or firm been a deciding influence on my request to sole source this purchase.
By: _Arman Rashid, IT Director________________________________ Date: 10/06/2025