HomeMy WebLinkAbout4664 Resolution - Sup 1 to PSA Consor North America Inc for Sylvester St OverpassResolution - Sup 1 to PSA with Consor North America, Inc. - 1
RESOLUTION NO. 4664
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE
SUPPLEMENTAL AGREEMENT NO. 1 FOR THE PROFESSIONAL
SERVICES AGREEMENT WITH CONSOR NORTH AMERICA, INC. FOR
THE SYLVESTER STREET OVERPASS PEDESTRIAN/BICYCLE ACCESS
PROJECT.
WHEREAS, the City of Pasco (City) and Consor North America, Inc. entered into a
Professional Services Agreement (PSA) on April 9, 2025, in the amount of $364,568.00 to provide
design services including bridge alternative analysis and 30% design for the Sylvester Street
Overpass Pedestrian/ Bicycle Access Project; and
WHEREAS, the bridge alternative analysis presented two alternatives: 1) multi-span
precast prestressed concrete girder; and 2) single-span prefabricated steel truss bridge. The costs
of both alternatives were roughly the same at $4.4 million. The analysis recommended that
Alternative 2) single-span prefabricated street truss bridge; and
WHEREAS, the City Council of the City of Pasco, Washington has after due consideration
has determined that it is in the best interest of the City of Pasco to enter into the additional
engineering services for the overpass access project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the PSA
Supplemental Agreement #1 between the City of Pasco and Consor North America, Inc. as
attached hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said PSA Supplemental Agreement #1 on behalf
of the City of Pasco; and to make minor substantive changes as necessary to execute the
Supplement.
Be It Further Resolved, that this Resolution shall take effect immediately.
Resolution - Sup 1 to PSA with Consor North America, Inc. - 2
PASSED by the City Council of the City of Pasco, Washington, on this 20th day of October,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
RESOLUTION -EXHIBIT A
City of Pasco
Consor North America, Inc.
4/9/2025 23 557
See attached Supplement 1 Scope
No Change
Supplement #1 adds $583,988.36 to the original contract of $364,568.68. This is inclusive of a $40,000
Management Reserve. The new total contract amount is changed to $948,557.04.
#1
#23 557
Consor North America, Inc.
400 E. Mill Plain Blvd., Suite 400
Vancouver, WA 98660
360-921-9545
HLP-PB23(011)December 31, 2027
Sylvester Street Overpass Pedestrian/Bicycle Access $948,557.04
Perform project management, design engineering, environmental process, public involvement process, and
other related engineering services for the Sylvester Street Overpass Ped/Bike Access. Professional services
include civil, bridge, geotechnical, stormwater, and traffic engineering. Also, environmental documentation
and permits, survey services, public involvement, and utility coordination. There may also be a need for
right-of-way acquisition. This supplement takes the project from 30% to Final Design ready for bidding.
Consor North America, Inc.
Exhibit “A”
Summary of Payments
Basic
Agreement
Supplement #1 Total
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total
DOT Form 140-063
Revised 09/2005
RESOLUTION -EXHIBIT A
$111,941.40
$193,401.26
$25,643.08
$33,582.94
364,568.68
$142,396.70
$273,700.75
$125,172
$42,718.91
$583,988.36
$254,338.10
$467,102.01
$150,815.08
$76,301.85
$948,557.04
CITY OF PASCO, WASHINGTON
Amendment 1 Scope of Work: Phase II
Sylvester Street Overpass Pedestrian/Bicycle Access (City Project No. 23 577)
City of Pasco
INTRODUCTION
Consor North America, Inc. (Consor) and its consultant team are completing phase I of the Sylvester Street
Overpass Ped/Bike Access project. Phase I included completing alternatives analysis, bridge design, geotechnical
investigation, topographic survey, environmental process, public involvement process, and other related
engineering services up through 30 percent design. Phase II advances the 30% design to final PS&E.
PHASE I SUMMARY
Phase I of the project included evaluating two feasible alternatives for the proposed shared-use path bridge over
US 395. Alternative 1 was a two-span prestressed concrete girder bridge with an intermediate pier located in the
median of US 395. Alternative 2 was a single-span prefabricated steel truss bridge that fully clears US 395 without
intermediate support. Both alternatives are supported by stub abutments behind mechanically stabilized earth
(MSE) wall embankments. The alternatives analysis evaluation recommended proceeding with alternative 2 due to
the reduced construction risk, fewer traffic impacts, and long-term benefits. Phase I also included design
development through the 30% level, cultural resources documentation, and stakeholder coordination.
SCOPE OF WORK:
There are no federal funds being used for the design of the project and they are not anticipated to be used for
construction.
To the extent feasible, it is assumed that the project footprint will stay within the City’s right-of-way (ROW) and
that no additional permanent ROW will be required. The City will likely need to acquire temporary construction
easements from adjacent properties. An allotment of $10,000 will be included in phase II to provide support for
ROW acquisition efforts as needed. This will support the start of right-of-way services but may need to be
supplemented depending on how much ROW or TCE’s are required.
Items not currently included within the scope can be added under a supplemental agreement later or within a
contingency task as part of this contract.
TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION
Consor will provide management and coordination for all tasks included in this Scope. The design phase for the
project is anticipated to take up to 13 months, beginning in December 2025. Consor will manage services
performed by our staff and sub-consultants and coordinate with City representatives as needed on work tasks
performed by others during this time.
Subtask 1.1: Contract Administration, Invoicing, and Progress Reports
1. Prepare and submit monthly invoices. Each invoice will include the date period covered by the invoice;
number of hours worked during the billing period with billing rates shown; expenses and associated mark-
RESOLUTION -EXHIBIT A
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
2
ups; total cost for labor and expenses for the billing period; subconsultants fees including markups for the
billing period; and a total amount summarizing labor, expenses, and subconsultant fees.
2. Prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report will
list each invoice as well as the current invoice with an itemized summary of invoice numbers, dates, and
amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The Contract
Summary Report will also list the total amount billed to date, the total amount remaining under contract, and
contract expiration date.
3. Prepare a brief Project Status Report to accompany the monthly invoices. The Project Status Report will
include: date period covered by the Status Report, a brief summary of work performed during the billing
period, a notice to the City raising any issues or concerns that could require a contract
amendment/supplement, a brief summary of completed and/or upcoming project milestones, and action
items needed from the City for project delivery. Consultant shall monitor the status of the budget and take
corrective actions to correct undesirable budget trends involving the City if the scope is impacted.
4. Maintain project documentation, including a design criteria matrix, design assumption validation summary,
and ongoing design decisions. Also, maintain a communications log of interactions/communications with the
property owners and general public impacted by the project. Provide copies of project files and records to the
City for audits and public information requests. Final submittal documents shall be provided in electronic
format.
Deliverables
· Monthly invoices, Contract Summary Reports, and Project Status Reports
· Project Design Updates
· Project Documentation listed above
Subtask 1.2: Meetings
This item includes coordination and meetings to successfully complete the project. All meetings are assumed to
be virtual unless otherwise stated.
1. Preparation for and attendance at phase II project kickoff meeting with City staff
a) Up to four Consor staff will attend a 2-hour phase II virtual kickoff meeting with City staff.
b) Other team members will be in attendance, scope and budget are in individual sections below
c) The kickoff meeting will also include a review of the alternative design concepts and will review all original
design assumptions.
2. Up to 26 (twice/month) internal Consor design team coordination and meetings
3. Preparation for and attendance at up to 32 (twice/month + 6 more) virtual project coordination meetings with
City staff.
a) One Consor staff will attend up to 6 1-hour virtual team meetings.
b) Up to two Consor staff will attend up to 26 1-hour virtual team meetings.
c) Other subconsultant team members will attend various virtual meetings as needed, scope and budget are
in individual sections below.
4. Meet with City staff (virtually) after the review of the 60%, and 90% plan submittals.
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Pasco, Washington
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Deliverables
· Meeting Agendas and Meeting Summaries
· Summary of Design Assumptions and changes to Design Assumptions
Subtask 1.3: Management, Coordination, and Direction
1. The Consultant shall provide management, coordination, and direction to the project team to complete the
project on time and within budget.
2. The Consultant shall provide quality management for the review of technical work and other deliverable
products.
3. The Consultant shall prepare and maintain a project design schedule. The schedule shall identify Consultant
tasks, major milestones and deliverables, and items provided by the City and other consultants. The schedule
shall be updated as circumstances require.
4. The Consultant shall coordinate Consultant tasks and activities with the City. This will include using the
regularly scheduled meetings to plan and coordinate upcoming activities.
5. The Consultant shall coordinate with private and public utilities, including power, phone, cable, gas, internet
and other utilities. See Task 10 below.
6. The Consultant shall coordinate with WSDOT and the City will be CC’d in all emails and meetings.
7. The Consultant shall coordinate with property owners adjacent to the project who will be affected by the
project, with the city involved in all property owner coordination.
Deliverables
· Project Schedule and Schedule Updates
· Summary notes of coordination efforts
Subtask 1.4: Grant Application Support (Contingency)
1. The Consultant shall provide grant application support to the City for the pursuit of additional funds for
construction. These may include but are not limited to TIB grants, Federal STBG funds, or other funding
sources the City may decide to pursue. Without knowing the specific grants or loans to be applied a
contingency budget has been provided that may require a contract amendment.
Deliverables
· Draft grant/loan applications for review by City staff
· Final grant/loan applications
TASK 2. SURVEYING AND PROJECT PHOTOS
Subtask 2.1: Topographic Survey
Completed in phase I
Subtask 2.2: Site Visits
Completed in phase I
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Subtask 2.3: Aerials for Geotechnical Investigation
Completed in phase I
Subtask 2.4: Project Photos
Completed in phase I
TASK 3. GEOTECHNICAL ENGINEERING
Subtask 3.1: Geologic Map Review, Subsurface Exploration Work Plan, and Site Reconnaissance
1) Prepare a Subsurface Exploration Work Plan (SEWP) showing the proposed exploration locations and outlining
the subsurface exploration program, including specific work, safety procedures, and traffic control provisions.
The subsurface exploration locations and depths should conform to AASHTO and WSDOT guidelines, and
should be based on the bridge type, size, and substructure locations. No subsurface explorations will be
performed prior to review and approval of the SEWP by the City of Pasco. All required Traffic Control Plans
(TCP’s) will be prepared by a flagging company licensed to work in the State of Washington and reviewed by
the City of Pasco. Provisions for traffic control will be required for subsurface explorations located in Sylvester
Street and US 395 rights-of-way. Depending on property ownership and right-of-way considerations, permits
for completing subsurface explorations may also be required for all of the exploration locations.
2) Complete a site visit to mark the proposed subsurface exploration locations. Coordinate utility locating for the
subsurface explorations using the public “One Call” service and retain a private utility subcontractor to further
evaluate the presence of conductible utility conflicts at each subsurface exploration location. It is assumed the
City will provide utility drawings along the project alignment for review.
3) Coordinate the subsurface exploration schedule with Consor and the appropriate City and WSDOT
representatives.
Subtask 3.2: Subsurface Exploration:
1) Advance up to four drilled borings in Sylvester Street and two test pit excavations in the City’s right-of-way
(ROW) to characterize subsurface soil conditions. Anticipate that five days will be required to complete the
drilled boreholes and two days will be required to complete the test pit excavations.
a) Drill two borings in Sylvester Street to a depth of about 100 feet below the ground surface (bgs), or
practical refusal, to evaluate subgrade conditions near each planned bridge abutment.
b) Drill two borings in Sylvester Street to a depth of about 50 feet below the ground surface (bgs), or
practical refusal, to evaluate subgrade conditions in the existing approach embankment fill on each side
of the abutment.
c) Excavate two test pit excavations in the City’s ROW to depths of up to 10 feet below the ground surface
(bgs), or practical refusal, to evaluate subgrade conditions at each end of the project alignment.
d) A total of four infiltration tests will be performed in the two test excavations completed in the City’s ROW
at each end of the project alignment at depths between 4 feet and 10 feet bgs.
2) Maintain a log of the soils encountered in the explorations and collect soil samples for laboratory testing.
3) Restore the explorations in the following manner:
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a) Borings—Backfill the drilled borings in accordance with Washington State regulations and patch the
asphalt concrete pavement section to match the existing section with asphalt cold patch.
b) Test Pits—Backfill the test pit excavations with the excavation spoils, compact the test pit backfill in lifts
using the excavator bucket, and grade the ground surface to match existing site conditions.
c) All soil cuttings and investigative-derived waste from the drilled borings will be placed in drums and
removed from the site.
Subtask 3.3: Soils Testing
1) Conduct a laboratory testing program on select soil samples. The actual quantity and type of tests run will be
based on the materials collected, though for budgeting purposes will include up to (if needed or appropriate)
a) 25 percent fines determinations (percent passing the No. 200 sieve)
b) 75 moisture content
c) 6 unit weight
d) 4 Atterberg Limits determinations
e) 2 gradations
f) 2 consolidation tests
Subtask 3.4: Geotechnical Engineering Analysis
1) Conduct engineering analyses in accordance with AASHTO and WSDOT design guidelines to evaluate:
a) Embankment construction alternatives (structural fill)
b) Static and seismic slope stability
c) Asphalt pavement design for the path and bridge approaches
d) Bridge foundation types and design parameters
e) Seismic design parameters
f) Earthquake and geologic hazards
g) Excavations and cut/fill slopes
h) Abutment and retaining walls
i) Stormwater disposal facilities infiltration parameters
Subtask 3.5: Geotechnical Report
1) Prepare a draft geotechnical report summarizing the results of the subsurface exploration and laboratory
testing programs and presenting appropriate recommendations and conclusions.
2) Prepare a final geotechnical report incorporating requested changes/updates from the project team’s review
of the draft report.
3) Coordinate geotechnical tasks with other design tasks.
4) Attendance at up to two virtual project meetings.
Subtask 3.6: Hazardous Materials Discipline Report (CONTINGENCY ALLOTMENT)
In the event that hazardous materials are encountered within the project area, this task is associated with GRI’s
services to perform a Hazardous Materials (HAZMAT) Discipline Report according to accepted environmental
procedures as outlined in WSDOT guidance.
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Subtask 3.6.1: Records Review
1) Review readily available information regarding geologic, groundwater, and environmental conditions for the
vicinity of the subject property.
2) Review historical aerial photographs, historical city directories, and Sanborn maps for the subject property for
indications of past occupants or businesses that may have had the potential to affect the soil or groundwater
at the subject property.
3) Review listings of government agency file records for potential contaminant sources in the project area.
Hazardous material environmental records from the U.S. Environmental Protection Agency and the
Washington Department of Ecology will be compiled and reviewed for indications of hazardous materials site
that could impact the project. Evaluate the available local agency hazardous material records that are
available within the project timeframe for information regarding the subject property.
To the extent practical within project schedule and budget constraints, follow-up inquiries will be conducted
regarding the nature and documented extent of recognized environmental conditions listed as having
occurred on or having affected the subject property and the adjacent properties.
Subtask 3.6.2: Site Reconnaissance
1) Conduct a physical reconnaissance of the subject property by an experienced environmental engineer or
geologist. During the visit, the presence or absence of conspicuous, recognized environmental conditions will
be noted. Indications that the subject property was used in a manner that may have resulted in contamination
will be noted and reported. A visual survey of neighboring properties will also be conducted to note
businesses or features that have the obvious potential to affect the subject property.
Subtask 3.6.3: Hazardous Material Discipline Report
1) The compiled information will be evaluated to assess the likelihood that hazardous material sites located close
enough could potentially impact the project.
2) Hazardous Material Discipline report with appendices will be prepared to document findings and conclusions
and, if warranted, provide recommendations for additional assessment. Project findings, conclusions, and
recommendations will be summarized in an Executive Summary.
3) Prepare a final Hazardous Material Discipline report incorporating requested changes/updates from the
project team’s review of the draft report. The project report will be signed and stamped by a Washington-
licensed engineering geologist or professional engineer.
Deliverables
· Draft Hazardous Material Discipline report (electronic PDF copy)
· Final Hazardous Material Discipline report (electronic stamped and signed PDF copy)
TASK 4. CULTURAL RESOURCE INVESTIGATION
Subtask 4.1: Cultural Resource Investigation
· COMPLETED IN PHASE I
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· Archeological Monitoring of the Geotechnical explorations is excluded from the scope and budget.
TASK 5. DESIGN ASSUMPTION VALIDATION AND ALTERNATIVES ANALYSIS
· COMPLETED IN PHASE I
TASK 6. ENVIRONMENTAL PERMITTING
Subtask 6.1: SEPA Checklist
Prepare a draft SEPA Checklist and submit to the City project staff for review. Prepare final SEPA Checklist and
submit to the City’s Development Services Department.
Assumptions
· Draft SEPA Checklist to be provided to the City for review
· City will pay agency fees
Deliverables
Draft and Final SEPA Checklist
TASK 7. PUBLIC OUTREACH
Subtask 7.1: Public Involvement/Virtual Open House
Public involvement will continue focusing on clearly communicating the project’s needs and benefits. The
Consultant will support the City by preparing graphics, including a video project update, for an in-person open
house. They will also attend up to one community event, such as Cinco de Mayo or Music and Movies in the Park,
to help share project information. These events will allow local residents and the broader public to learn about the
project and how construction may affect travel in the area.
City staff will organize and facilitate the open house, as well as place advertising and public notices. Consor will
prepare a summary of the meetings, including a compilation of comments received, and provide it to the City for
reference.
Phase I remaining scope that will be carried out in Phase II:
· One Consultant staff will attend up to one open house.
· One Consultant staff will attend up to one in-person event.
· The consultant will prepare a Fact sheet in English and Spanish.
· The consultant will prepare up to one survey (online or online and print option).
· The consultant will design and print up to three display boards and promotional materials for open
houses and events (e.g., fact sheet, invite, etc.)
· The consultant will draft project webpage content, the City will update the content and maintain the
project website with Consultant’s help (as needed).
· Up to 4 social media posts.
· The City will advertise the open house and provide light refreshments.
· The City will set up and facilitate open house with Consultant’s help (as needed), and coordinate Spanish
interpretation.
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Pasco, Washington
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· The Consultant will provide a summary of the comments received from the virtual open house.
· The City will provide review and comments on any materials prepared by the Consultant.
Deliverables
· One survey (print, online, or both) in English and Spanish, with up to two City reviews
· Fact sheet in English and Spanish, with up to two City reviews
· Summary of survey responses
· Summary of open house
· Webpage content
· Social media content
· Graphics that may be required as part of in-person event and/or open house
TASK 8. RIGHT-OF-WAY
Subtask 8.1: Temporary Construction Easements
It is anticipated that this project will not require ROW acquisition. However, the project will require a minimum
of one TCE at the east side of the bridge.
Subtask 8.2: Right-Of-Way Acquisition Survey (CONTINGENCY ALLOTMENT)
This subtask will mathematically resolve the boundaries for up to two new parcels for TCE or ROW acquisition
and update the overall ROW plan. PBS will examine title reports for each of the two properties for existing
easements and encumbrances that could adversely affect ROW acquisition.
· Obtain title reports for up to two additional parcels (TCE or ROW)
· Prepare exhibits and legal descriptions for ROW acquisition for each of the two additional parcels
· Prepare exhibit and legal description for potential Charter Communications easement
Deliverables
Updated ROW plan to include up to two additional properties along with acquisition exhibits for those
properties including maps and legal descriptions. Exhibit and legal description for Charter Communications
easement.
Subtask 8.3: Right-Of-Way Acquisition (CONTINGENCY ALLOTMENT)
This task is to review the potential update to the ROW plan and determine the steps needed to acquire the
additional right-of-way. The budget for this task is not intended to cover the entire potential scope of the
additional ROW acquisition but to help start the process while a supplemental agreement is prepared.
Deliverables
Strategy for accomplishing the updated ROW acquisition and a scope and budget for the additional work
associated.
Subtask 8.4: Right-Of-Way Marking and Record of Survey (ROS) (CONTINGENCY ALLOTMENT)
Set ⅝-inch by 30-inch iron pins or other permanent monuments as appropriate at right-of-way angle points,
points of curvature, points of tangency, and intersections with existing rights-of-way. Prepare and record a record
of survey in accordance with RCW 58.09, WAC 332-130-050, and the requirements of WSDOT Plans Preparation
Manual, Document M 22-33.10. The budget for this task allows for three field days and five days in the office.
· Set right-of-way limit monuments
· Prepare and record a record of survey
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Deliverables
Record of survey in electronic and hard copy format
TASK 9. DESIGN ENGINEERING: PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
The Consor team will advance the design from the 30% design to 60%, 90%, and Final Design construction
contract documents based on the preferred alternative determined from the public outreach meeting results. The
bridge design will be in accordance with the requirements of the AASHTO LRFD Bridge Design Specifications, 9th
Edition, 2020 and WSDOT Bridge Design Manual (LRFD), June 2025. The trail design will meet all Washington State
Regulations, ADA and U.S. Access Board requirements, The Consor team will be responsible for providing design
engineering services for the deliverables outlined below for the following submittals:
30% Submittal – completed in phase I
60% Submittal
90% Submittal
Final Design submittal
Quality Assurance/Quality Control (QA/QC)
Subtask 9.1: 30% Design (PS&E)
Completed in phase I
Subtask 9.2: 60% Design (PS&E)
The Consultant will address review comments on the 30% plans and develop construction documents to the 60%
design stage. These documents will consist of plans, a bid item list, an opinion of probable construction cost, and
an anticipated construction schedule.
Stormwater design effort under this section includes stormwater runoff modeling of the project site using
HydroCAD to develop a 60% level design of stormwater conveyance and disposal facilities, as well as a draft
stormwater report demonstrating project compliance with requirements from the 2019 Stormwater management
Manual for Eastern Washington.
· Prepare 60% design plans: Incorporate all comments received during the 30% design review meeting.
· Existing utility crossings will be shown in profile with the understanding that vertical location is assumed
until potholing is complete.
The 60% plan set shall include the following sheets:
Cover Sheet (1)
General Notes and Legend (1)
Site Prep Plan (2)
Grading and Erosion Control Plan (4)
Trail Typical Sections (1)
Trail layout (2)
Trail profile (2)
Stormwater Plans (3)
Stormwater Details (2)
Stormwater Treatment Layout (2)
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Bridge layout (1)
Foundation Plan (1)
Abutment Layouts (2)
Abutment Details (2)
Superstructure Details (1)
Retaining Wall layout (4)
Retaining Wall details (2)
Trail Illumination Plans (2)
Trail Illumination Details (1)
Construction Signing Plan (2)
Traffic Control Plan for Sylvester Street (2)
Traffic Control Plan for US395 (2)
Log of Test Borings (1)
Deliverables
60% Plans (1 electronic copy/PDF)
60% Cost Estimates with 15% contingency (1 electronic copy/Excel)
Subtask 9.3: 90% Design (PS&E)
The Consultant will address review comments on the 60% plans and develop construction documents to the 90%
design stage. These documents will consist of plans, specifications, a bid item list, an opinion of probable
construction cost, and an anticipated construction schedule.
Stormwater design effort under this section includes updates to the stormwater runoff model of the project site
using HydroCAD necessary to achieve 90% level design of stormwater conveyance and disposal facilities, as well
as the final stormwater report.
The 90% plan set shall include the following sheets:
Cover Sheet (1)
General Notes and Legend (1)
Site Prep Plan (2)
Grading and Erosion Control Plan (4)
Trail Typical Sections (1)
Trail layout (2)
Trail profile (2)
Stormwater Plans (3)
Stormwater Details (2)
Stormwater Treatment Layout (2)
Bridge layout (1)
Foundation Plan (1)
Abutment Layouts (2)
Abutment Details (2)
Superstructure Details (1)
Retaining Wall layout (4)
Retaining Wall details (2)
Trail Illumination Plans (2)
Trail Illumination Details (1)
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Construction Signing Plan (2)
Traffic Control Plan for Sylvester Street (2)
Traffic Control Plan for US395 (2)
Log of Test Borings (1)
Deliverables
90% Plans (1 electronic copy/PDF)
90% Specifications for the applicable technical disciplines (1 electronic copy/WORD)
90% Cost Estimates with 10% contingency (1 electronic copy/Excel)
Design & Check Calculations
Design & Check Quantity Calculations
Subtask 9.4: Final Design (PS&E)
After an independent senior engineer has conducted a QA/QC and constructability review and all comments on
the 90% plans have been incorporated, the Final PS&E package will be submitted to the City. Each sheet will be
electronically stamped and signed by the Engineer in Responsible Charge of the elements contained on the
specific sheet. The package will consist of plans, specifications, a bid item list, an opinion of probable construction
cost, and an anticipated construction schedule.
Additionally, Consor will complete the following:
Prepare final special provisions for nonstandard items shown on the plans and compile the project
specifications.
Compute quantities and prepare an engineer’s estimate of construction costs.
Submit Final Plans, Specifications, and estimate for review.
Develop Final stormwater report and incorporate comments, as appropriate, received during the 90%
design review meeting.
Submit Final Construction Schedule.
Address the City review comments regarding the plans, specs, and estimate.
Deliverables
Final Plans (1 electronic copy/PDF)
Final Specifications (1 electronic copy/WORD)
Final Cost Estimates (1 electronic copy/Excel)
Final Construction Schedule
Subtask 9.5: Quality Control/Quality Assurance
Consor will provide documented Quality Control/Quality Assurance on the drawings and calculations. This will
include an independent review of the complete PS&E package by a senior engineer.
Deliverables
QA/QC of PS&E package
RESOLUTION -EXHIBIT A
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
12
TASK 10. UTILITY COORDINATION
Subtask 10.1: Utility Coordination
· Identify all utilities within the project limits; obtain system mapping from utilities located within the
project limits. Review this mapping for consistency with the project base map.
· Coordinate utility-provided three-dimensional location information on select underground utilities
that may be in conflict with the project work and coordinate with the utility owners to resolve those
potential conflicts.
· Identify and discuss special requirements associated with each utility facility relocation, modification,
or extension.
· Distribute electronic copies (PDF) of the 60%, 90%, and Final plans to the utility companies for their
review and use.
· Submit a report summarizing the type of contact made with each utility, the status of work on each
utility relocation plan, and the anticipated completion date of each phase or activity.
Deliverables
· Utility Contact Lists & Coordination Summary Notes
· Existing utilities identified and included in survey base map
Subtask 10.2: Utility Coordination Meetings
· Prepare for and attend up to two meetings for strategizing and planning utility coordination and
relocations with the City and/or the Project Design Team
· Organize group/individual utility meetings as necessary to provide the latest overall project
information. Such meetings will address known facilities, potential for impact, timing requirements
for potential relocations, and initial information of reimbursable requirements. Meetings will also
allow the exchange of each utility’s relocation plans with the other utilities to maximize compatibility
of relocation designs and utility and project construction sequencing as needed. Organize up to four
meetings. Prepare and transmit meeting agendas and meeting minutes to all parties concerned.
Electronic copies (PDF) of the 60%, 90%, and Final plans will be provided to the utility companies for their review
and use.
Deliverables
· Meeting agenda and summary for two meetings
Subtask 10.3: Utility Conflict Identification, Analysis and Recommended Resolution
Identify and analyze utility conflicts, compile and distribute utility conflict lists involving aboveground, surface and
underground conflicts.
· Produce utility conflict plan sheets based on preliminary (~60%) design plans and accompanying
utility conflict spreadsheets indicating, but not limited to conflict item number, type of utility, conflict
status, average cover during and after construction, whether utility is in or out of public right-of-way,
and comments.
· Revise conflict analysis and conflict spreadsheets based on 60% and 90% design plans.
Deliverables
· 60% utility conflict analysis based on 60% plans within 20 days of 60% submittal.
· 90% utility conflict analysis based on 90% plans within 20 days of 90% submittal.
RESOLUTION -EXHIBIT A
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
13
Subtask 10.4: Utility Conflict Notification and Utility Relocations
Notify the impacted utilities and coordinate the efforts of the utility agencies in developing and executing a plan
for relocating utilities to resolve conflicts with the project design. As part of that effort:
· Prepare and deliver to each involved utility owner a Conflict Notice with attached conflict list and
map. Assume up to 4 different utility operators. Notice shall require a utility response in the form of a
proposed facility adjustment plan and schedule to complete the utility work. Allow each utility a 30-day
period to respond with a proposal from the date of the notice.
· Review utilities’ proposed relocation plans to verify that identified conflict items are addressed and that
the plans accommodate and conform to the construction requirements for the Project. Provide written
approval of each utility’s relocation plan. Up to four total reviews will be performed for the utilities’
relocation plans (average 1.5 per utility).
Deliverables
· Conflict notice letter and attachments for each utility.
· Review and comments on utility relocation plans.
TASK 11. TRAFFIC SIGNAL MODIFICATION ANALYSIS AND TRAIL ILLUMINATION DESIGN
(Note: this task was misnumbered as task 12 in the Phase I scope of work document. The correct task number is 11)
Subtask 11.1: Traffic Signal Modification Analysis
Apex will perform an evaluation of the intersection of Sylvester Street and Road 28 to establish if a right-turn lane
is necessary for the eastbound approach to maintain the level of service (LOS) that meets the City of Pasco
standards, LOS D or TSMP recommended LOS criteria.
Current year analysis: The evaluation would include collecting weekday traffic count data in the AM and PM peak
hours, traffic signal timing data, current lane configuration, and site visit to observe operation. The site visit would
confirm queueing output from the analysis. The LOS analysis will use the current version of Synchro and the
queueing analysis will use the current version of SimTraffic. The evaluation will include other criteria for right-turn
lanes such as City Design and Construction Standard and Specification for Public Improvements, the WSDOT
Design Manual, and AASHTO documents as necessary.
Future year analysis: If a right-turn-lane appears to be needed, future analysis will be prepared with Benton-
Franklin Council of Governments 2045 transportation model output put to estimate the length of queueing and
long-term storage needs.
Deliverables:
A traffic analysis memorandum to Consor that includes:
· LOS analysis with current lane configuration and signal timing for the typical weekday in both AM and PM
peak hours.
· Queueing analysis for the eastbound approach for the existing year and future years if a right turn lane
appears necessary.
· Right turn lane evaluation based on City, State and National criteria.
Subtask 11.2: Trail Illumination
Apex will prepare the pedestrian-level lighting design on Sylvester Street from Road 28 to the Sylvester Street
pedestrian bridge. Apex will provide photometric plan sheets to meet the IES RP-8-00 photometrics standards and
RESOLUTION -EXHIBIT A
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
14
meet City requirements for approval of the street plans. This will include identifying the current City or PUD
equipment standards and preparing photometric plan sheets. The design will establish pole midblock locations.
The lighting will be at pedestrian scale for the bicycle and pedestrian facility between the bridge and Road 28 on
the southside only. It will not extend onto the bridge or include the Sylvester / Road 28 intersection.
Assumptions
Lighting design will not extend onto the pedestrian bridge.
Lighting design will not include the Sylvester Street / Road 28 intersection.
Direct non-salary costs are associated with one site visit and 1 traffic count.
The schedule for completion of work is approximately 4 weeks for each of the 60%, 90% and 100% plans.
Deliverables
· Photometric plan sheets meeting IES and City standards
· Streetlight design plans with pole locations, circuit layout, and equipment details
TASK 12. PROJECT MANAGEMENT AND DESIGN ENGINEERING SERVICES DURING
CONSTRUCTION BIDDING
(Note: this task was misnumbered as task 13 in the Phase I scope of work document. The correct task number is 12)
Subtask 12.1: Pre Bid Opening Responsibilities
The Consultant shall respond to questions from prospective bidders and City staff before bid opening in reference
to the bid package.
Deliverables
Electronic responses to bidder inquiries, submittals, addenda, and RFIs
· Answer pre-bid questions
Subtask 12.2: Preliminary Record of Materials
The Consultant shall develop a preliminary record of materials that defines the bid items, acceptance codes
for the bid items, and standard specifications numbers.
Deliverables
· Preliminary Record of Materials
TASK 13. MANAGEMENT RESERVED FUNDS
This task is to cover any anticipated additional scope items for the project.
RESOLUTION -EXHIBIT A
July 23, 2025
Consor North America, Inc
888 SW 5th Ave, Suite 1170
Portland, OR 97204-2025
Subject: Acceptance FYE 2024 ICR – CPA Report
Dear Ashley Gillis:
We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) of 193.46% of direct labor (rate
includes 0.25% Facilities Capital Cost of Money) based on the “Independent CPA Report”
prepared by Aldrich CPAs + Advisors LLP. This rate will be applicable for WSDOT Agreements
and Local Agency Contracts in Washington only. This rate may be subject to additional review if
considered necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
RESOLUTION -EXHIBIT A
Sylvester Street Overpass Pedestrian/Bicycle Access
City of Pasco
PROPOSED FEE ESTIMATE
Supplement #1
LABOR CLASSIFICATION (HOURS)
Principal Engineer
VI
Principal Engineer
III
Principal Engineer
I
Principal
Engineer II
Professional
Engineer VII
Professional
Engineer IX
Professional
Engineer VIII
Project
Manager III
Professional
Engineer V
Professional
Engineer VI
Engineering
Designer IV
Professional
Engineer IV
Project
Coordinator IV Administrative III Principal II
Project
Coordinator II Project Manager I Technician IV
Engineering
Designer II
Professional
Engineer VII
Construction
Manager X Hours Labor Overhead Fixed Fee Survey Geotech
Cultural
Resources
Environmental
Permits ROW Traffic Engineering
Subconsultant Total with
Markup Expenses Total
$118.85 $91.55 $86.37 $83.37 $74.83 $73.00 $72.19 $74.28 $64.32 $61.28 $59.61 $56.68 $47.14 $45.31 $94.16 $39.77 $49.53 $47.01 $37.70 $70.79 $103
$118.85 $91.55 $86.37 $83.37 $74.83 $73.00 $72.19 $74.28 $64.32 $61.28 $59.61 $56.68 $47.14 $45.31 $94.16 $39.77 $49.53 $47.01 $37.70 $70.79 $103
Task 1 -
PROJECT MANAGEMENT AND
ADMINISTRATION
Task 1.1 -
Contract Administration, Invoicing, and Progress
Reports 10 30 12 12 64 4,543$ 8,789$ 1,363$ -$ -$ 14,694$
Task 1.2 - Meetings 40 2 48 2 92 8,667$ 16,767$ 2,600$ -$ -$ 28,035$
Task 1.3 - Management, Coordination, and Direction 34 52 8 8 102 8,672$ 16,776$ 2,601$ -$ -$ 28,049$
Task 1.4 - Grant Application Support (Contingency)4 2 6 625$ 1,209$ 188$ -$ -$ 2,022$
Task 1 Subtotal 88 0 2 0 132 0 0 2 0 0 0 0 20 20 0 0 0 0 0 0 0 264 22,507$ 43,541$ 6,752$ -$ -$ -$ -$ -$ -$ -$ -$ 72,800$
Task 2 - SURVEYING AND PROJECT PHOTOS
Task 2.1 - Topographic Survey 0 -$ -$ -$ -$ -$ -$
Task 2.2 - Site Visits 8 8 951$ 1,839$ 285$ -$ -$ 3,075$
Task 2.3 - UAS 0 -$ -$ -$ -$ -$ -$
Task 2.4 - Project Photos 8 8 951$ 1,839$ 285$ -$ -$ 3,075$
Task 2 Subtotal 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 1,902$ 3,679$ 570$ -$ -$ -$ -$ -$ -$ -$ -$ 6,151$
Task 3 - GEOTECHNICAL ENGINEERING
Task 3.1 -
Geologic Map Review, Subsurface Exploration Work
Plan, and Site Reconnaissance 0 -$ -$ -$ 11,608$ 11,608$ -$ 11,608$
Task 3.2 - Subsurface Exploration 0 -$ -$ -$ 62,441$ 62,441$ -$ 62,441$
Task 3.3 - Soils Testing 0 -$ -$ -$ 9,344$ 9,344$ -$ 9,344$
Task 3.4 - Geotechnical Engineering Analysis 0 -$ -$ -$ 8,458$ 8,458$ -$ 8,458$
Task 3.5 - Geotechnical Report 0 -$ -$ -$ 12,681$ 12,681$ -$ 12,681$
Task 3.6 -
Hazardous Materials Discipline Report (CONTINGENCY
ALLOTMENT)0 -$ -$ -$ 10,337$ 10,337$ -$ 10,337$
Task 3 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ 114,869$ -$ -$ -$ -$ 114,869$ -$ 114,869$
Task 4 - CULTURAL RESOURCE INVESTIGATION
Task 4.1 - Cultural Resource Investigation 0 -$ -$ -$ -$ -$ -$
Task 4 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 5 -
DESIGN ASSUMPTION VALIDATION AND
ALTERNATIVES ANALYSIS
Task 5.1 - Alternatives Conceptual Design Plans 0 -$ -$ -$ -$ -$ -$
Task 5.2 - City of Pasco Coordination for Concept Approval 0 -$ -$ -$ -$ -$ -$
Task 5.3 - WSDOT Coordination for Concept Approval 0 -$ -$ -$ -$ -$ -$
Task 5 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 6 - ENVIRONMENTAL PERMITTING
Task 6.1 - SEPA Checklist 2 2 238$ 460$ 71$ 4,542$ 4,542$ -$ 5,311$
Task 6 Subtotal 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 238$ 460$ 71$ -$ -$ -$ 4,542$ -$ -$ 4,542$ -$ 5,311$
Task 7 - PUBLIC OUTREACH
Task 7.1 - Public Involvement/Virtual Open House 0 -$ -$ -$ -$ -$ -$
Task 7 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 8 - RIGHT-OF-WAY
Task 8.1 - Temporary Construction Easements 4 4 8 16 1,252$ 2,421$ 375$ -$ -$ 4,048$
Task 8.2 -
Right-Of-Way Acquisition Survey (CONTINGENCY
ALLOTMENT)8 8 951$ 1,839$ 285$ -$ 5,000$ 8,075$
Task 8.3 -
Right-Of-Way Acquisition (CONTINGENCY
ALLOTMENT)16 16 1,902$ 3,679$ 570$ -$ 10,000$ 16,151$
Task 8.4 -
Right-Of-Way Marking and Record of Survey (ROS)
(CONTINGENCY ALLOTMENT) 0 -$ -$ -$ -$ 10,000$ 10,000$
Task 8 Subtotal 28 0 0 0 4 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 40 4,104$ 7,940$ 1,231$ -$ -$ -$ -$ -$ -$ -$ 25,000$ 38,275$
Task 9 -
DESIGN ENGINEERING: PLANS,
SPECIFICATIONS, AND ESTIMATE (PS&E)
Task 9.1 - 30% Design (PS&E) 0 -$ -$ -$ -$ -$ -$
Task 9.2 - 60% Design (PS&E)8 16 16 40 40 80 28 60 140 40 468 28,075$ 54,314$ 8,422$ -$ -$ 90,811$
Task 9.3 - 90% Design (PS&E)8 16 16 24 32 60 40 60 76 32 60 424 26,686$ 51,627$ 8,006$ -$ -$ 86,319$
Task 9.4 - Final Design (PS&E)8 8 12 16 16 24 24 48 40 16 212 13,354$ 25,834$ 4,006$ -$ -$ 43,194$
Task 9.5 - Quality Control/Quality Assurance 40 40 3,662$ 7,085$ 1,099$ -$ -$ 11,845$
Task 9 Subtotal 24 40 40 44 80 0 88 0 164 92 168 0 0 0 0 0 0 256 88 60 0 1144 71,777$ 138,860$ 21,533$ -$ -$ -$ -$ -$ -$ -$ -$ 232,169$
Task 10 - UTILITY COORDINATION
Task 10.1 - Utility Coordination 4 12 16 972$ 1,881$ 292$ -$ -$ 3,145$
Task 10.2 - Utility Coordination Meetings 2 4 4 4 14 1,056$ 2,042$ 317$ -$ -$ 3,415$
Task 10.3 -
Utility Conflict Identification, Analysis and
Recommended Resolution 4 4 8 519$ 1,004$ 156$ -$ -$ 1,678$
Task 10.4 - Utility Conflict Notification and Utility Relocations 4 4 8 519$ 1,004$ 156$ -$ -$ 1,678$
Task 10 Subtotal 2 0 0 0 4 16 0 0 0 0 0 24 0 0 0 0 0 0 0 0 0 46 3,065$ 5,930$ 920$ -$ -$ -$ -$ -$ -$ -$ -$ 9,915$
Task 11 -
TRAFFIC SIGNAL MODIFICATION ANALYSIS
AND TRAIL ILLUMINATION DESIGN
Task 11.1 - Traffic Signal Modification Analysis 2 2 4 387$ 749$ 116$ 9,502$ 9,502$ -$ 10,755$
Task 11.2 - Trail Illumination Design 2 2 4 387$ 749$ 116$ 21,148$ 21,148$ -$ 22,401$
Task 11 Subtotal 4 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 775$ 1,499$ 232$ -$ -$ -$ -$ -$ 30,650$ 30,650$ -$ 33,156$
Task 12 -
PROJECT MANAGEMENT AND DESIGN
ENGINEERING SERVICES DURING
Task 12.1 - Pre Bid Opening Responsibilities 20 16 24 60 5,555$ 10,746$ 1,666$ -$ -$ 17,968$
Task 12.2 - Preliminary Record of Materials 40 40 4,135$ 7,999$ 1,240$ -$ -$ 13,374$
Task 12 Subtotal 20 0 16 0 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40 100 9,690$ 18,746$ 2,907$ -$ -$ -$ -$ -$ -$ -$ -$ 31,342$
Task 13 - MANAGEMENT RESERVED FUNDS 40,000$ -$ -$ 40,000$
TOTAL - ALL TASKS 184 40 58 44 248 16 88 2 164 92 176 24 20 20 0 0 0 256 88 60 40 1620 154,057$ 220,654$ 34,217$ -$ 114,869$ -$ 4,542$ -$ 30,650$ 150,061$ 25,000$ 583,989$
Average Billing Rate Estimated per Classification/Staff
Subconsultants
Page 1 Fee Est.
RESOLUTION -EXHIBIT A
September 5, 2025
PBS Engineering & Environmental, LLC
2101 Gaither Rd, Ste 500
Rockville, MD 20850
Subject: Acceptance FYE 2024 ICR – CPA Report
Dear Matt Hardesty:
We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) of 185.64% of direct labor
(including FCCM of 0.56%) based on the “Independent CPA Report” prepared by Stambaugh
Ness. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary by
WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: BJO
RESOLUTION -EXHIBIT A
LABOR CLASSIFICATION (HOURS)
Hours Labor
$99.00 $81.00 $58.00 $40.00 $47.00
Jeff Whitman John Manix PJ McKelvey Emmelie Schultheis Jenna Lundmark
Task #Traffic Engineering
Traffic Analysis 6.00 12.00 30.00 48.00 2,490.00$
Traffic Signal Modification Design (Future Phase) 0.00 0.00 0.00 0.00 -$
Streetlighting Photometeric Analysis 10.00 20.00 30.00 60.00 3,350.00$
Streetlighting Design 10.00 20.00 30.00 60.00 3,350.00$
Billing 5.00 5.00 235.00$
Task Task # Subtotal 26.00 0.00 52.00 90.00 5.00 0.00 0.00 173.00 9,425.00$
TOTAL - ALL TASKS 26.00 0.00 52.00 90.00 5.00 0.00 0.00 173.00 9,425.00$
Total Direct Salary Cost (DSC) 9,425.00$
Indirect Cost Rate (ICR) 185.64% 17,496.57$
Fixed Fee (FF) 30% 2,827.50$
Direct Non-Salary Cost 900.00$
Total Cost Plus Fixed Fee 30,649.07$
Staff Name
Engineer VIII Engineer VII Engineer IV Engineering Staff I
Average Billing Rate Estimated per Classification/Staff
AdminProject
Administrator IV
S
a;!*#SK';0(%!.
+ k+ku16#t11#1uob)ao1
Sylvester St Pedestrian Bridge Crossing
RESOLUTION -EXHIBIT A
Sylvester St Pedestrian Bridge Crossing
LABOR CLASSIFICATION (HOURS)
Hours Labor Overhead
Profit (Fixed
Fee)Expenses Total
$99.00 $81.00 $58.00 $40.00 $47.00
Brian Kelly Jenna Lundmark
Task #SEPA
SEPA Checklist Preparation 24.00 1.00 25.00 1,439.00$
0.00 -$
0.00 -$
0.00 -$
Task Task # Subtotal 0.00 0.00 24.00 0.00 1.00 0.00 0.00 25.00 1,439.00$ -$ -$ -$ -$
TOTAL - ALL TASKS 0.00 0.00 24.00 0.00 1.00 0.00 0.00 25.00 1,439.00$ -$ -$ -$ -$
Total Direct Salary Cost (DSC)1,439.00$
Indirect Cost Rate (ICR) 185.64%2,671.36$
Fixed Fee (FF)30%431.70$
Direct Non-Salary Cost -$ place holder form Apex Expenses tab
Total Cost Plus Fixed Fee 4,542.06$
Apex Companies
PROPOSED FEE ESTIMATE
Staff Name
Engineer VIII Engineer VII Engineer IV Engineering Staff I
Average Billing Rate Estimated per Classification/Staff
AdminProject
Administrator IV
RESOLUTION -EXHIBIT A
June 18, 2025
Geotechnical Resources, Inc
16520 SW Upper Boones Ferry Road, Suite 100
Tigard, OR 97224
Subject: Acceptance FYE 2024 ICR – CPA Report
Dear Adam Hope:
We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) of 188.14% of direct labor (rate
includes 0.88% Facilities Capital Cost of Money) based on the “Independent CPA Report”
prepared by KCOE ISOM, LLP. This rate will be applicable for WSDOT Agreements and Local
Agency Contracts in Washington only. This rate may be subject to additional review if considered
necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
RESOLUTION -EXHIBIT A
Project Name:City of Pasco Sylvester St Ped Overpass 3.5% 187.26%
Eff. 07/01/2025 100% 0.88%
0% 30.0%
0%
0%
1.00
**Rates below are based on a standard 30% profit but are negotiated contract by contract. Adjust as needed.
Staff Role/Title:
Staff Name:
Direct Salary Rate Max $ 105.06 $ 74.64 $ 67.31 $ 52.88 $ 44.60 $ 33.98 $ 35.86 $ 42.59 $ 42.00 $ 43.27
Bill Rate 334.24$ 237.46$ 214.14$ 168.23$ 141.89$ 108.10$ 114.09$ 135.50$ 133.62$ 137.66$
Task ID Task Description Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Total Hours Direct Labor Overhead Profit Total Labor Subconsultants
Direct
Expenses Lab Costs TOTALS
3.1 SEWP, Utilities, Project Management 6 17 - - 16 - - 4 4 4 - 51 3,124.28$ 5,878.02$ 937.28$ 9,939.58$ 1,358.50$ 309.50$ -$ 11,607.58$
3.1.1 Project Setup and Management 2 4 4 10 676.68$ 1,273.11$ 203.00$ 2,152.79$ -$ -$ -$ 2,152.79$
3.1.2 Subsurface Exploration Workplan and Permits 2 4 8 4 18 1,035.84$ 1,948.83$ 310.75$ 3,295.42$ 220.00$ -$ -$ 3,515.42$
3.1.3 Mark Exploration Locations and Utility Locates 1 8 9 431.44$ 811.71$ 129.43$ 1,372.58$ 1,138.50$ 309.50$ -$ 2,820.58$
3.1.4 Meetings (4 Meetings @ 1 hr/meeting)2 4 6 508.68$ 957.03$ 152.60$ 1,618.31$ -$ -$ -$ 1,618.31$
3.1.5 Monthly Progress Reports and Invoices 4 4 8 471.64$ 887.34$ 141.49$ 1,500.48$ -$ -$ -$ 1,500.48$
3.2 Subsurface Exploration 1 8 - - 79 - - - - - - 88 4,225.58$ 7,950.01$ 1,267.67$ 13,443.26$ 46,200.00$ 2,798.00$ -$ 62,441.26$
3.2.1 Boring & Test Pit Subcontractor 1 2 3 163.84$ 308.25$ 49.15$ 521.24$ 36,850.00$ -$ -$ 37,371.24$
3.2.2 Flagging Subcontractor 1 2 3 163.84$ 308.25$ 49.15$ 521.24$ 9,350.00$ -$ -$ 9,871.24$
3.2.3 GRI Field Time & Expenses 1 6 75 82 3,897.90$ 7,333.51$ 1,169.37$ 12,400.78$ -$ 2,798.00$ -$ 15,198.78$
3.3 Soils Testing - 4 - - 9 - - - - - - 13 699.96$ 1,316.90$ 209.99$ 2,226.85$ -$ -$ 7,117.00$ 9,343.85$
3.3.1 Laboratory Testing 1 3 4 208.44$ 392.16$ 62.53$ 663.13$ -$ -$ 7,117.00$ 7,780.13$
3.3.2 Boring/Test Pit Logs 3 6 9 491.52$ 924.75$ 147.46$ 1,563.72$ -$ -$ -$ 1,563.72$
3.4 Geotechnical Engineering Analysis 6 10 - 4 24 - - - - - - 44 2,658.68$ 5,002.04$ 797.60$ 8,458.32$ -$ -$ -$ 8,458.32$
3.4.1 Geotechnical Analysis and Design 4 10 20 34 2,058.64$ 3,873.13$ 617.59$ 6,549.36$ -$ -$ -$ 6,549.36$
3.4.2 Pavement Analysis and Design 2 4 4 10 600.04$ 1,128.92$ 180.01$ 1,908.97$ -$ -$ -$ 1,908.97$
3.5 Geotechnical Report 8 16 - - 34 - 5 6 - - - 117 3,985.96$ 7,499.19$ 1,195.79$ 12,680.93$ -$ -$ -$ 12,680.93$
3.5.1 Draft Report 6 12 28 4 4 54 3,088.64$ 5,810.97$ 926.59$ 9,826.20$ -$ -$ -$ 9,826.20$
3.5.2 Final Report 2 4 6 1 2 15 897.32$ 1,688.22$ 269.20$ 2,854.73$ -$ -$ -$ 2,854.73$
C.1 Hazardous Materials Discipline Report (CONTINGENCY)2 - 24 - 16 - 2 4 - - - 48 2,781.24$ 5,232.62$ 834.37$ 8,848.24$ 880.00$ 609.00$ -$ 10,337.24$
3.6.1 HMDR 2 24 16 2 4 48 2,781.24$ 5,232.62$ 834.37$ 8,848.24$ 880.00$ 609.00$ -$ 10,337.24$
Tasks Summary of Hours 23 55 24 4 178 - 7 14 4 4 - 313 17,475.70$ 32,878.78$ 5,242.71$ 55,597.19$ 48,438.50$ 3,716.50$ 7,117.00$ 114,869.19$
Recommended Project Budget:114,900.00$
Engineering
Assistant CAD Operator Technical
Editor
Administrative
Assistant
Project
Accountant OpenSenior
Engr/Geol
Project
Engr/Geol
Engr/Geol
Staff
Accepted Overhead
FCCM
**Negotiated Profit
Annual Escalation Rate
% of budget through June 2025
% of budget through June 2026
% of budget through June 2027
% of budget through June 2028
Weighted Escalation Factor
Principal Associate
RESOLUTION -EXHIBIT A