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Home My WebLink AboutHA Meeting Minutes 06.12.2025MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) June 12, 2025 4:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on Thursday, June 12, 2025. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Cook, Domingos Absent: Dukelow, Griffith 691N::\�1,7.\`►171.(173�C�C171/ \/ : : `7 Present: Matt Truman, Executive Director Michelle Calligan, Finance Director Aissa Flores, Director of Housing Services Juan Meza, Security Specialist/HQS Inspector Lisa Richwine, Executive Assistant/Recording Secretary 1%69 YY11IM Leo Perales — City of Pasco Council Member Toni Lehman — City of Richland — CDBG/HOME Administrator Kristin Webb — City of Pasco — CDBG Administrator Kylie Peel — City of Kennewick — CDBG Coordinator 3. APPROVAL OF AGENDA: Mr. Bishop made a motion to approve the agenda as presented. Mr. Cook seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the special meeting of April 10, 2025, and the checks listings for March 2025 — U.S. Bank General Operations/ACH checks numbered 98-118, totaling $57,875; U.S. Bank General Operations Account checks numbered 8625-8728/8753-8814, totaling $331,259; and U.S. Bank Security Deposit Fund checks numbered 64-65, totaling $364. And the checks listing for April 2025 - U.S. Bank General Operations/ACH checks numbered 119-138, totaling $57,895; U.S. Bank General Operations Account checks numbered 8815-8984, totaling X:\Executive\WordProcessDATA\COMMISSIONER MEETINGS\MINUTES\2025\06.12.2025.docx Board of Commissioners Meeting Minutes June 12,2025 Page 2 of 5 $335,631; and U.S. Bank Security Deposit Fund checks numbered 66 totaling $696. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $3,140.95 and, of that amount, $3,140.95 will be turned over for collection plus the collection processing fees. 5. STAFF REPORTS (a) Executive (Mr. Truman) • The U.S. Department of Housing and Urban Development (HUD) took back our Housing Choice Voucher (HCV/Section 8) reserves which means staff will no longer issue new vouchers. This will likely place the agency in shortfall. • Stepped back from the Heritage land offer — currently looking for new locations to develop. • The Benton Franklin Housing Consortium is almost completely dismantled. • HACPFC's application for $1,000,000 in affordable housing monies has advanced to the next level. • HUD will move forward with budget cuts that include implementing term limits on able-bodied Public Housing and Housing Choice Voucher (Section 8) recipients - approving assistance for tenants/participants for a maximum of 2 years. The Seattle Region 10 HUD office will be closed, along with other regional offices. After the Seattle office's closure, HACPFC's closest regional office may be as far away as Denver or San Francisco. • Staff is working to fill a large number of vacancies in our Public Housing and Locals units. (b) Finance (Ms. Calligan) Fiscal Year (FY) 2026 Budget details: • Rental income is expected to stay level with FY 2025. • Public Housing Operating Grant revenue is expected to be lower than in the past. There was a 10% drop in funding in January 2025, and we expect another 10% drop in January 2026. • HCV/Section 8 funding is expected to stay steady for the coming year with a 1 % increase ($3,600.00) in administrative funds. • Legal expenses are expected to exceed last year's and are budgeted at $30,000. • We've budgeted for a 3% increase in Utilities and an 8% increase in Liability insurance for FY 2026. • Washington's Public Employees Retirement System (PERS) has notified HACPFC that the employer -matched portion of retirement contributions will be reduced by 4%, resulting in an estimated annual savings of approximately $41,000. While this change reduces agency expenses, it also Board of Commissioners Meeting Minutes June 12, 2025 Page 3 of 5 represents a significant decrease in retirement benefits for employees who rely on this match as part of their long-term financial planning. HAPCFC is in a good financial position with current liquid investments and cash at $5.5 million and an additional almost $3 million in the Local Government Investment Pool (LGIP). HACPFC is strategically consolidating roles and cutting expenses where possible while simultaneously taking care of the valuable and knowledgeable employees we currently have. (c) Maintenance and Capital Fund (Mr. Sanders) Capital Fund Program (CFP): CPF Balances in ELOCCS — Electronic Line of Credit Control System: 2023 / $90k as of June 12, 2025 2024 / $882k — This amount is reflected in ELOCCS but HACPFC has not received the ACC (Annual Contributions Contract) yet. Physical Needs Assessment / Energy Audit RFP: Physical Needs / Energy Audit RFP (Request for Proposal) was awarded to the Nelrod Company out of Fort Worth Texas for $27,799. The assessment will take place on April 22 and 23. High-rise Patio Door Project: Doors and windows have been procured for the high-rise patio door retrofit project. The (43) windows were awarded to Parr Lumber for just over $18,000. The (43) doors were awarded to Taylor Made Services for just under $29,000. HUD Program: Lawn Mowing Service Contact: The lawn mowing service contract for all housing sites was awarded to Integrity Lawn Care for $1,700 per week. Mowing began this week. 2025 Grant Opportunities: The City of Pasco's CDBG (Community Development Block Grant) program awarded HACPFC $60,000 for HVAC (Heating, Ventilation, and Air Conditioning) improvements as reported at the last board meeting. In addition, last week Mr. Truman was approached by the Department of Commerce with another grant opportunity for up to $10 million dollars for energy improvements. This included HVAC, appliances, lighting, windows, etc. Estimates are being prepared in the hope that additional funding will be awarded. Board of Commissioners Meeting Minutes June 12, 2025 Page 4 of 5 (d) Housing Programs (Ms. Flores) Ms. Flores reported that 307 vouchers are filled as of May 31. It is anticipated that 315 will be filled by the end of June. Three units are vacant at Varney Court. There are numerous vacant units in Public Housing. (d) Security (Mr. Meza) May/June statistics: • Three evictions with one more scheduled for June 26. • Ten terminations delivered. • Seven 10-day (comply or pay or vacate) notices. • Called 911, 3 times this month to remove homeless people from our properties. • Discovered 2 deceased tenants in HACPFC units. Inspections: • Thirty initial inspections have been completed since April. • Five inspections must be corrected in HACPFC's Yardi software. (e) Administration (Ms. Richwine) • Three employees have left the agency and 1 has come on board. • Suggested to Mr. Cook that he may wish to contact the City regarding his reappointment to the Board. 6. NEW BUSINESS (a) Resolution #24/25-1027 PHA BOARD RESOLUTION APPROVING OPERATING BUDGET Mr. Bishop made the motion. Mr. Cook seconded it. The motion passed unanimously. 3 ayes, 0 nays. (b) Resolution #24/25-1028 APPROVING THE DISSOLUTION OF THE BENTON FRANKLIN HOUSING CONSORTIUM Mr. Bishop made a motion to dissolve the Benton Franklin Housing Consortium. Mr. Cook seconded it. The motion passed unanimously, 3 ayes, 0 nays. (c) Resolution 424/25 -1029 AUTHORIZATION TO OPEN A BANK ACCOUNT FOR THE PFC HOUSING FOUNDATION Mr. Cook made a motion to adopt the resolution and Mr. Bishop seconded it. The motion passed unanimously, 3 ayes, 0 nays. Board of Commissioners Meeting Minutes June 12, 2025 Page 5 of 5 ...... (d) Dli#iR. #24125 1010 414-141RI Pig TTJC PURG414CL' 012 PROPPDTV T Q- G A TIITI A T N A 149144T A GE B VD (P A RGE 1 1 1900Q )- This resolution was not acted upon. HACPFC chose not to go forward with the purchase at this time. (e) Motions arising from board discussion of previous motions or discussion — n/a (f) Urgent matters not included in the agenda due to lack of time n/a OTHER BUSINESS (a) Tenant Council President's Report — n/a (b) Visitor Agenda — n/a 8. EXECUTIVE SESSION — No Executive Session was held. 9. ADJOURNMENT The meeting was adjourned at 4:33 p.m. The Board of Commissioners will next meet in regular session on July 31, 2025, 4:00 p.m. 1 :;Z� Lt-�- C. Lester Domingos Vice Chair, Board of Commissioners Minutes Prepared by: Li a ine Recording Secretary /!;S� Matt Truman Secretary, Board of Commissioners