HomeMy WebLinkAbout2025.09.22 Council Workshop Packet
AGENDA
City Council Workshop Meeting
7:05 PM - Monday, September 22, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this workshop.
The Pasco City Council Workshops are broadcast live on PSC-TV Channel
191 on Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 271 541 137#.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intéprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos dias antes para garantizar la disponiblidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. VERBAL REPORTS FROM COUNCILMEMBERS
5. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC
COMMENT – the public may comment on each topic scheduled for
discussion, up to 2 minutes per person with a total of 8 minutes per item. If
Page 1 of 139
opposing sides wish to speak, then both sides receive an equal amount of
time to speak or up to 4 minutes each side.
4 - 17 (a) Resolution - Pasco Facilities District Interlocal Agreement
Amendment Regarding Legal Counsel Services (5 minute staff
presentation)
18 - 33 (b) Pasco Public Facilities District - Aquatics Facility Construction
Update and Management and Operations Request (10 minute
staff presentation)
Presentation by Matt Watkins, Pasco Public Facilities District
Executive Director
34 - 59 (c) Resolution - Office Space Lease at Post Office Building (3
minute staff presentation)
60 - 63 (d) Resolution - City Retirement Plans (5 minute Presentation)
64 - 71 (e) Consideration of Deferral of Water Rights Rate Study (5 minute
staff presentation)
72 - 89 (f) Resolution - 2026 Community Development Block Grant (CDBG)
Program Allocation and Annual Work Plan (5 minute staff
presentation)
90 - 95 (g) Resolution - 2026 HOME Investment Program Allocation and
Work Plan (5 minute staff presentation)
96 - 101 (h) Resolution & Ordinance - Section 108 HUD Loan Refinance &
Budget Adjustment (5 minute staff presentation)
102 - 109 (i) Resolution and Ordinance - Officer Wellness Program (WSCJTC
Grant) and Amending 2025–2026 Operating Budget (5 minute
staff presentation)
110 - 119 (j) Resolution - Awarding Bid No. 23467 for Schlagel Park
Stormwater Main Replacement to Big D's Construction of Tri-
Cities (5 minute staff presentation)
120 - 137 (k) Ordinance & Resolution - Amending PMC Sections to Modify
Start Dates of Certain City Boards and Commissions & Updating
Recruitment Process for City Boards and Commissions (5
minute staff presentation)
6. MISCELLANEOUS COUNCIL DISCUSSION
Page 2 of 139
7. EXECUTIVE SESSION
8. ADJOURNMENT
9. ADDITIONAL NOTES
138 - 139 (a) Adopted Council Goals (Reference Only)
Page 3 of 139
AGENDA REPORT
FOR: City Council September 18, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Jesse Rice, Director
Parks & Recreation
SUBJECT: Resolution - Pasco Facilities District Interlocal Agreement Amendment
Regarding Legal Counsel Services (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Draft - Updated Interlocal Agreement - Legal Services
Current 2023 Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Pasco Public Facilities District (PPFD) was initially formed on July 15,
2002, by City Council through Ordinance No. 3558 and was granted all powers
provided by the Washington State law pursuant to RCW 35.57.010.
In April 2022, the PPFD Board successfully placed a ballot measure on the
special election asking the voters whether there should be an additional
2/10ths of 1% sales and use tax imposed to fund an aquatics facility, a long-
term The vote. the of majority a City passed which goal, Council with
successful outcome of the election has enabled the PPFD Board to begin
planning efforts to design, build, and operate an aquatics facility.
In 2023, to assist and support the construction of the aquatic center the City
and PPFD Board entered into an updated interlocal agreement (ILA), where
the City would provide additional services including City Clerk, City Attorney,
Finance, Senior Support Staff, and other City officials, employees or agents as
Page 4 of 139
necessary in exchange for payment of services by PPFD as outlined in the
attached interlocal agreement.
V. DISCUSSION:
Due to notice of termination for City Legal services by Kerr Law Group, the
PPFD board is requesting to update the current ILA, which expires December
31, 2025, to include the option of either continuing to use the City Attorney for
legal services or contract for their own legal services. This would ensure PPFD
continued legal representation regardless of future City Attorney availability.
Additionally the ILA would be extended until either:
September 30, 2026
The Certificate of Occupancy is received for the facility
Updated ILA replaces current ILA
Recommendation:
Staff recommends approval of the updated interlocal agreement and resolution
as presented to ensure continued legal representation for the PPFD Board.
Alternatives:
Ask staff or PPFD Board for additional information.
Reject request for updated ILA and have PPFD continue to use City
Legal Service provider.
Impacts:
Delay may cause the PPFD Board to not have legal service during high
demand construction phase.
Continued use of same Legal Service for both agencies could result in
conflict of interest if City performs future aquatic center management
and operations and legal dispute arises.
Page 5 of 139
Resolution – 2025 PPFD ILA - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDED
INTERLOCAL AGREEMENT BETWEEN THE PASCO PUBLIC FACILITIES
DISTRICT AND THE CITY OF PASCO FOR ADMINISTRATIVE,
FINANCIAL, AND LEGAL SERVICES.
WHEREAS, RCW 39.34, Interlocal Cooperation Act, authorizes political subdivisions to
jointly exercise their powers, privileges, or authorities with other political subdivisions of this State
through the execution of an interlocal cooperative or interagency agreement; and
WHEREAS, the Pasco Public Facilities District (PPFD) was duly formed pursuant to
Chapter 35.57 of the Revised Code of Washington on July 15, 2002, by the adoption of City of
Pasco (City) Ordinance No. 3558, and granted all powers provided by law pursuant to RCW
35.57.010; and
WHEREAS, on February 19, 2013, the PPFD and the City entered into an Interlocal
Agreement for Administrative Services; and
WHEREAS, on April 26, 2022, the PPFD Ballot Proposition No. 1, imposing two-tenths
of one percent (2/10 of 1%) sales and use tax for the purpose of providing funds for the costs
associated with the design, construction, and operation of an indoor/outdoor aquatic center
including a competition pool, was submitted to the voters of the District through the Franklin
County Auditor’s Office, and the same did pass by a majority vote of those voting within the
District; and
WHEREAS, the PPFD Resolution No. 2022-03 provided for the implementation of Voter
Authorized Tax. The Board of Directors of the PPFD shall implement the voter authorized 2/10 of
1% sales and use tax consistent with RCW 82.14.048 for the purpose of providing funds for the
costs associated with the design, construction, and operation of an indoor/outdoor aquatic center
including a competition pool; and
WHEREAS, with the approval of the Ballot Proposition No. 1 and the receipt of the voter
authorized 2/10 of 1% sales and use tax, there was a need to end the current Interlocal Agreement
with the City for administrative services and implement a new Interlocal Agreement with the City
for the purpose of assisting the PPFD with the design and construction of an indoor/outdoor aquatic
center as well as continue with the administrative services including City Clerk, City Attorney,
Finance, Senior Support Staff, and other City officials, employees or agents as necessary in
exchange for payment of services for the PPFD. This was passed by the City Council of the City
of Pasco, Washington via Resolution No. 4338 on April 17, 2023; and
WHEREAS, Due to notice of termination for City Legal services by Kerr Ferguson Law,
PLLC, the PPFD Board is requesting to revise the current ILA, which expires December 31, 2025,
to include the option of either continuing to use the City Attorney or contract for their own legal
Page 6 of 139
Resolution – 2025 PPFD ILA - 2
services. This would ensure PPFD continued legal representation regardless of future City
Attorney availability; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into the new
Interlocal Agreement, replacing the Interlocal Agreement from 2023, to update and formalize
relationships with the Pasco Public Facilities District.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Interlocal Agreement between the Pasco Public Facilities District and the City of Pasco; a copy of
which is attached hereto and incorporated herein by reference as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to sign and execute said Agreement on behalf of the City of
Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
_______, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 7 of 139
2025 ILA – City of Pasco/PPFD
Administrative, Financial and Legal Services - 1
INTERLOCAL AGREEMENT
between
THE CITY OF PASCO, WASHINGTON
and
THE PASCO PUBLIC FACILITIES DISTRICT
for
ADMINISTRATIVE, FINANCIAL, AND LEGAL SERVICES
THIS AGREEMENT, is made and entered into this ____ day of ______________, 2025,
between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as the
"City"; and the Pasco Public Facilities District, a Municipal Corporation, hereinafter referred to as
"District" and agrees to the following terms:
WHEREAS, the District was created pursuant to Chapter 35.57 of the Revised Code of
Washington for the purposes of acquiring, constructing, operating and financing one or more
regional centers through cooperative and joint ventures with one or more qualifying public
facilities district; and
WHEREAS, the District possesses, by law, all of the usual powers of a corporation for
public purposes, as well as all other powers that may now or hereafter be specifically conferred
by statute, including but not limited to the authority to hire employees, staff, and services, as well
as to enter into contracts and agreements; and
WHEREAS, the District desires to contract with the City of Pasco for the purpose of
securing those services necessary for fulfillment of the District's functions.
NOW THEREFORE, in consideration of the mutual covenant contained herein, the
parties agree as follows:
SECTION 1
PURPOSE
The purpose of this Interlocal Agreement is to create a cooperative basis upon which the
Board may utilize the personnel, services, and resources of the City to fulfill its statutory function
and to provide the basis of compensation to the City for such services.
SECTION II
SERVICES PROVIDED BY THE CITY
The City shall provide, at the request of the District, the following services:
(1) The City Clerk shall serve as the ex officio secretary of the Board for the purpose of
acceptance of claims, statutory notice of public meetings, repository of official records
of the District; keep and maintain minutes of District Board meetings (including
Page 8 of 139
2025 ILA – City of Pasco/PPFD
Administrative, Financial and Legal Services - 2
recorded records) and provide for the public inspection and copying of such records in
accordance with the policies and such of the City and the Revised Code of Washington.
a. City Clerk and Public Records – The Pasco City Clerk or their designee shall
provide support services to the District in the following:
i. Meeting Support, Agenda coordination, advertisement, general
correspondence with District members.
ii. Stewardship of public records, including records management,
maintenance, storage.
iii. Coordination of public records request in accordance with all
applicable OPMA regulations, RCW’s and PMCs.
(2) The City Attorney may serve as the attorney for the District or the District will have
the option to contract for their own legal services. This would ensure that the District
continued legal representation regardless of future City Attorney availability.
(3) The City Manager, or their Designee, shall serve as the primary liaison between the
City and the District.
a. Senior Staff Support – The Pasco City Manager, and their designee shall provide
support services to the District in the following:
i. General coordination between District Board Members and District
staff with the Pasco City Council and City staff
ii. Staff liaison support to the District Executive Director
iii. Staff support for all City-led efforts outlined herein.
iv. Coordination of real estate transactions
v. Coordination of applicable Interlocal Agreements
vi. Development of policy
(4) The Finance Director, or their Designee, shall serve as the financial officer for the
district. Duties include preparing quarterly and annual financial reports, including
claims, revenue/expense reports, perform all accounts payable and receivable.
a. Upon the direction of the District, the City shall:
i. Assist in coordinating Bond application and process.
ii. Establishing operations and revenue funding for the facility.
(5) Other City officials, employees, or agents providing specific or specialized services as
may be necessary.
(6) The City shall provide meeting space for the conduct of all District meetings.
SECTION III
PAYMENT FOR SERVICES
Page 9 of 139
2025 ILA – City of Pasco/PPFD
Administrative, Financial and Legal Services - 3
The City shall charge to the District and the District shall pay to the City the base amount
of $9,500 per month to supply such services specified in Exhibit A. Any additional services
provided will be charged in accordance to Exhibit B and will be billed separately, monthly.
City Attorney services rendered for the District shall be charged in addition to the above
monthly charge and billed separately.
SECTION IV
INTERLOCAL COOPERATIVE ACT PROVISION
The District shall be solely responsible for all costs, materials, supplies and services
necessary for its performance under the terms of this Agreement. All property and materials
secured by the District in the performance of this Agreement shall remain the sole property of the
District. All funding incident to the fulfillment of this Interlocal Agreement, shall be borne by the
party necessary for the fulfillment of their responsibilities under the terms of this Agreement. No
special budgets or funds are anticipated, nor shall be created incident to this Interlocal Agreement.
It is not the intention that a separate legal entity be established to conduct the cooperative
undertakings, nor is the acquisition, holding, or disposition of any real or personal property
anticipated under the specific terms of this Agreement. The District shall adopt and follow City
policies and procedures when deemed efficient and in compliance with applicable regulations. The
City Manager of the City of Pasco, Washington, shall be designated as the Administrator of this
Interlocal Cooperative Agreement.
SECTION V
TERM OF AGREEMENT
The initial term of this Agreement shall commence on the 1st day of October 2025, and
terminate on the 30th day of September 2026, or when the Certificate of Occupancy is received
for the facility, or an updated ILA replaces current ILA, whichever is sooner. Once the facility is
operational, it is likely that the scope of services needed will significantly change and/or increase.
Upon completion of construction, the District and the City will assess the format of future
collaboration including the scope of services or management of needs in-house by the District.
SECTION VI
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. All items
incorporated by reference are attached. No other understandings, verbal or otherwise, in regard to
the subject matter of this Agreement, shall be deemed to exist. Any modifications to this
Agreement shall be in writing and signed by both parties to be effective.
SECTION VII
APPLICABLE LAW
Page 10 of 139
2025 ILA – City of Pasco/PPFD
Administrative, Financial and Legal Services - 4
This Agreement is governed, construed and enforced in accordance with the substantive
laws of the State of Washington. Should any dispute arise concerning the enforcement, breach, or
interpretation of this Agreement, venue shall be placed in Franklin County, Washington, and the
prevailing party shall be entitled to its reasonable attorney fees and costs as additional judgment.
SECTION VIII
AUTHORITY FOR EXECUTION
Each of the parties warrants and represents that its representatives, whose signatures are
below, possess all required authority to sign this Agreement and such powers have not, as of the
date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement by the duly
authorized officers on the day and year first written above.
PASCO PUBLIC FACILITIES DISTRICT CITY OF PASCO
By: _______________________________ By: ______________________________
Mark Morissette, Chair Harold L. Stewart II, City Manager
Attested to by:
____________________________
Debby Barham, CMC, City Clerk
Page 11 of 139
INTERLOCAL AGREEMENT
between
THE CITY OF PASCO, WASHINGTON
and
THE PASCO PUBLIC FACILITIES DISTRICT
for
ADMINISTRATIVE, FINANCIAL, AND LEGAL SERVICES
THIS AGREEMENT, is made and entered into this 7 day of
2023 between the City of Pasco, Washington, a Municipal Corporation, hereina er referred to as
the "City"; and the Pasco Public Facilities District, a Municipal Corporation, hereinafter referred
to as "District" and agrees to the following terms:
WHEREAS, the District was created pursuant to Chapter 35.57 of the Revised Code of
Washington for the purposes of acquiring, constructing, operating and financing one or more
regional centers through cooperative and joint ventures with one or more qualifying public
facilities district; and
WHEREAS, the District possesses, by law, all of the usual powers of a corporation for
public purposes, as well as all other powers that may now or hereafter be specifically conferred by
statute, including but not limited to the authority to hire employees, staff, and services, as well as
to enter into contracts and agreements; and
WHEREAS, the District desires to contract with the City of Pasco for the purpose of
securing those services necessary for fulfillment of the District's functions.
NOW THEREFORE, in consideration of the mutual covenant contained herein, the
parties agree as follows:
SECTION I
PURPOSE
The purpose of this Interlocal Agreement is to create a cooperative basis upon which the
Board may utilize the personnel, services, and resources of the City to fulfill its statutory function
and to provide the basis of compensation to the City for such services.
SECTION II
SERVICES PROVIDED BY THE CITY
The City shall provide, at the request of the District, the following services:
1) The City Clerk shall serve as the ex officio secretary of the Board for the purpose
of acceptance of claims, statutory notice of public meetings, repository of official
records of the District; keep and maintain minutes of District Board meetings
including recorded records) and provide for the public inspection and copying of
Page I
Page 12 of 139
such records in accordance with the policies and such of the City and the Revised
Code of Washington.
a. City Clerk and Public Records - The Pasco City Clerk or their designee shall
provide support services to the District in the following:
i. Meeting Support, Agenda coordination, advertisement, general
correspondence with District members.
ii. Stewardship of public records, including records management,
maintenance, storage.
iii. Coordination of public records request in accordance with all applicable
OPMA regulations, RCWs, and PMCs.
2) The City Attorney shall serve as the attorney for the District unless a conflict arises
and the District will have to obtain separate legal counsel.
3) The City Manager, or their designee, shall serves as the primary liaison between
the City and the District.
a. Senior Staff Support - The Pasco City Manager, and their designee shall provide
support services to the District in the following:
i. General coordination between District Board Members and District staff
with the Pasco City Council and City staff
ii. Staff liaison support to the District Executive Director
iii. Staff support for all City -led efforts outlined herein.
iv. Coordination of real estate transactions
v. Coordination of applicable Interlocal Agreements
vi. Development of policy
4) The Finance Director, or their Designee, shall serve as the financial officer for the
district. Duties include preparing quarterly and annual financial reports, including
claims, revenue/expense reports, perform all accounts payable and receivable.
a. Upon the direction of the District, the City shall:
i. Assist in coordinating Bond application and process.
ii. Establishing operations and revenue funding for the facility.
5) Other City officials, employees, or agents providing specific or specialized services
as may be necessary.
6) The City shall provide meeting space for the conduct of all District meetings.
Page 12
Page 13 of 139
SECTION III
PAYMENT FOR SERVICES
The City shall charge to the District and the District shall pay to the City the base amount
of $9,500 per month to supply such services specified in Exhibit A. Any additional services
provided will be charged in accordance to Exhibit B and will be billed separately, monthly.
City Attorney services rendered for the District shall be charged in addition to the above
monthly charge and billed separately.
SECTION IV
INTERLOCAL COOPERATIVE ACT PROVISION
The District shall be solely responsible for all costs, materials, supplies and services
necessary for its performance under the terms of this Agreement. All property and materials
secured by the District in the performance of this Agreement shall remain the sole property of the
District. All funding incident to the fulfillment of this Interlocal Agreement, shall be borne by the
party necessary for the fulfillment of their responsibilities under the terms of this Agreement. No
special budgets or funds are anticipated, nor shall be created incident to this Interlocal Agreement.
It is not the intention that a separate legal entity be established to conduct the cooperative
undertakings, nor is the acquisition, holding, or disposition of any real or personal property
anticipated under the specific terms of this Agreement. The District shall adopt and follow City
policies and procedures when deemed efficient and in compliance with applicable regulations. The
City Manager of the City of Pasco, Washington, shall be designated as the Administrator of this
Interlocal Cooperative Agreement.
SECTION V
TERM OF AGREEMENT
The initial term of this Agreement shall commence on the 1 st day of January 2023, and
terminate on the 3 1 ' day of December 2025 or when the Certificate of Occupancy is received for
the facility, whichever is sooner. Once the facility is operational, it is likely that the scope of
services needed will significantly change and/or increase. Upon completion of construction, the
District and City will assess the format of future collaboration including the scope of services or
management of needs in-house by the District.
SECTION VI
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. All items
incorporated by reference are attached. No other understandings, verbal or otherwise, in regard to
the subject matter of this Agreement, shall be deemed to exist. Any modifications to this
Agreement shall be in writing and signed by both parties to be effective.
Page 13
Page 14 of 139
SECTION VII
APPLICABLE LAW
This Agreement is governed, construed and enforced in accordance with the substantive
laws of the State of Washington. Should any dispute arise concerning the enforcement, breach, or
interpretation of this Agreement, venue shall be placed in Franklin County, Washington, and the
prevailing party shall be entitled to its reasonable attorney fees and costs as additional judgment.
SECTION VIII
AUTHORITY FOR EXECUTION
Each of the parties warrants and represents that its representatives, whose signatures are
below, possess all required authority to sign this Agreement and such powers have not, as of the
date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement by the duly
authorized officers on the day and year first written above.
PASCO PUBLIC FACILITIES DISTRICT CITY OF PASCO
BG By:
U `
JMarorrissette, air Adam R. Lincoln, LUORm City Manager
Attested to by:
1 e 1 "---
Debra Barham, CMC, City Clerk
Page 14
Page 15 of 139
Exhibit A
City of Pasco Base Compensation
Hours Rate* Cost
Accounting — reporting, debt service management, 20 41 3,280
budget monitoring, general ledger maintenance, hrs/wk
audit assistance, monthly tax filing with Dept. of
Revenue
Accounts Payable — audit invoices and process 4 hrs/wk 29 464
payment. Does not include entering invoices
Accounts Receivable/Revenue Collections — 4 hrs/wk 31 496
receipt revenue and bank deposits
Administrative Oversight — involvement of 10 76 760
management (Finance Director and/or Finance hrs/mth
Manager)
Senior Staff Support — all items listed in Section 20 84 11680
VII — III hrs/mth
City Clerk support — all items listed in Section VII 12 45 540
II, except for public records requests hrs/mth
Monthly overhead rate — includes overhead for 2,280
IT support, board meeting supportspace,
Monthly Total 9,500
Rates will increase by 5% annually, effective Jan. 1 of each year.
Page 15
Page 16 of 139
Exhibit B
City of Pasco Additional Compensation
Any additional hour spent by Finance staff above what is listed in Exhibit A
will be billed by .5 hour increments at the corresponding rate.
If Finance staff not listed in Exhibit A is required to meet the needs of the
District, such as Payroll, Treasury or Procurement, then District will be
billed by .5 hour increments at that employee's current rate.
Any additional hour spent by City Clerk staff above what is listed in Exhibit
A will be billed by .5 hour increments at the corresponding rate.
City Clerk time spent on public records requests will be charged $45 per
hour for time spent above 2 hours per request.
age 16
Page 17 of 139
AGENDA REPORT
FOR: City Council September 16, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Jesse Rice, Director
Parks & Recreation
SUBJECT: Pasco Public Facilities District - Aquatics Facility Construction Update
and staff minute (10 Operations and Management Request
presentation)
I. ATTACHMENT(S):
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation by Matt Watkins, Pasco Public Facilities District Executive
Director
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Pasco Public Facilities District (PPFD) was initially formed on July 15,
2002, by City Council through Ordinance No. 3558 and was granted all powers
provided by the Washington State law pursuant to RCW 35.57.010.
In April 2022, the PPFD Board successfully placed a ballot measure on the
special election asking the voters whether there should be an additional
2/10ths of 1% sales and use tax imposed to fund an aquatics facility, a long-
term The the of majority a vote. passed which goal, Council City with
successful outcome of the election has enabled the PPFD Board to begin
planning efforts to design, build, and operate an aquatics facility.
Most community in engaged has the PPFD recently, outreach, Board
conceptual facility designs, and real estate land purchase.
During 2024, a variety of critical milestones were completed including:
Page 18 of 139
Successfully resolving issues about funding of roads and infrastructure
to the preferred building location in Broadmoor
The PPFD Board accepted a baseline project of $37.2 million dollars in
July and formally began the “design and construction” portion of the
project
13 acres of land was secured in the Broadmoor Area
Design Development - kicked off
Completion of a Department of Commerce project review
Bonding completed for $51M
Initial Ground-Breaking
Ongoing construction with completion expected 2nd quarter 2026
V. DISCUSSION:
The Pasco Public Facilities District (PPFD) Executive Director Matt Watkins is
presenting a brief aquatic center project update and discussion of potential
agreement between PPFD and City of Pasco for City management and
operation of the aquatic facility once constructed.
and management on determination a make to needs Board PPFD The
operations of the aquatics facility. Three potential options exist including PPFD
hiring own staff, contracting with a third party, or partnering with the City of
Pasco.
Based on the City's current aquatics program, including installation of dome on
Memorial pool, overall service and programming to the community, combined
aquatics safety, lifeguard staffing needs and shared resources and costs for
both agencies, the PPFD Board thinks that the City is the best option for
management and options of the aquatic facility.
As part of both planning and construction of the facility, an initial financial
feasibility which Associates, and King study by completed was Ballard
identified potential attendance, sales tax revenues, staffing and other related
expenses to ensure the constructed aquatic center would be self supporting
through a combination of admissions, programming and projected sales tax
revenues. In September 2025, another financial feasibility study was completed
by re-evaluate to studies) rate other City the by (used FCS, fiscal for
sustainability, which included updated costs that the City would charge to
manage and operate the facility for the PPFD. Based on information provided
by staff, current cost of equipment, supplies, and services, plus projected sales
tax revenues this study reflected a lower rate of return than the original study.
However both studies validated that aquatic center will be financially self-
sustaining including contracting with the City for actual costs to manage and
operate.
Page 19 of 139
Overview of benefits to both agencies and community include:
Economy of scale savings between Aquatics Center and Memorial Pool
for supplies, chemicals, and maintenance
Shared management and operations staffing to reduce overall costs for
both agencies
competition and duplication reduce between programing Shared to
Aquatics and Memorial Pool and increased offerings to community
Shared lifeguard staff including expanding training and certification
opportunities
Operating at cost vs private management for-profit minimizes cost of
admissions
Centralized aquatics program minimizes confusion to community
Request:
The PPFD and City staff are requesting Council direction on interest of having
the City perform Aquatic Center operation and management.
Alternatives:
1. Ask City staff and PPFD Board for additional information to decide on
management and operations request.
2. Reject PPFD Board request for City to operate and manage aquatic
facility.
Impacts:
If desired, based on projected opening date, available PPFD Board and
Council meeting dates, availability of legal representation, and most
importantly, the ability to recruit, train, and certify lifeguards to open the
facility, to interlocal an complete timeline very a is there narrow
agreement and still support planned opening date. Due to timeline,
ideally an updated ILA would be adopted by both Board and Council
prior to last City council meeting of 2025.
If rejected, PPFD Board will need to immediately prioritize selection of
another two aquatics public different option. management Having
facilities and programs will increase overall taxpayer expense, lead to
duplication to community, confusion and programming, of potential
competition for lifeguard staff.
Page 20 of 139
09/22/2025
Pasco City Council
Workshop
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Pasco Public Facilities District
Aquatic Center Project Update and
Management and Operations Review
09/22/2025
Pasco City Council
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Pasco Public Facilities
District
Aquatic Center Project
Update
Matt Watkins
Executive Director – PPFD
Construction Update
•Walls In Place
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Pasco Public Facilities
District
Aquatic Center Project
Update
Construction Update
•Outdoor Concrete
Being Poured
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Pasco Public Facilities
District
Aquatic Center Project
Update
Betterments Adopted
•10% Larger Natatorium
•NextGen Chlorinator
•Lighting & Skylights
•Rain Cloud
•Translucent Slide Bands
•Access Control
•NINJACROSS
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Pasco Public Facilities
District
Aquatic Center Project
Update
Future Activities
•ILA Updates
•Branding and Marketing
•Commissioning
Opening Planned for Memorial
Day 2026
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Pasco Public Facilities District
Aquatic Center Management and Operations
PPFD must select a management partner to operate facility.
Based on several factors, PPFD Board believes that the City is the best management
partner option
•Shared management and operations staffing to reduce overall costs for both
agencies
•Shared programing to reduce duplication and competition between Aquatics
Center and Memorial Pool and increased offerings to community.
•Shared lifeguard staff including expanding training and certification
opportunities
•Operating at cost vs private management for-profit minimizes cost of
admissions
•Centralized aquatics program minimizes confusion to community
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Pasco Public Facilities District
Aquatic Center Management and Operations
PPFD will cover all related costs to manage and operate the
facility.
•Two independent financial studies completed:
•Ballard King – known for Aquatics Facilities studies
•FCS - City uses for many rates studies
•Both studies determined different rates of return\revenue based on
overall predicated attendance, revenues, and expenses
•Both studies indicated that the aquatic center will be fiscally solvent and
able to cover all operating expenses including those of the City
•Updated ILA would outline direct and indirect costs paid by the PPFD,
and include an annual true-up to ensure accurate costs and charges
between both agencies
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Pasco Public Facilities District
Aquatic Center Management and Operations
Shared staffing example. PPFD required staff listed below, with
balance of FTEs used for existing City programs and services.
Allocated Employees FTE Allocation Total
Aquatics Division Manager 0.75 $87,146
Aquatics Supervisor/Asst. Manager 0.75 $64,225
Marketing Coordinator 0.50 $40,040
Groundsman 0.25 $16,240
Finance-Allocated 0.50 $45,510
Human Resources 1.00 $97,490
IT Business Analyst 0.10 $9,822
City Clerk 0.10 $8,896
Total Salaries 3.95 $369,368
Benefits 45%45%
Total Benefits $166,215
Total $535,583
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Pasco Public Facilities District
Aquatic Center Management and Operations
Estimated total annual operating costs entirely paid by PPFD
Board, including shared full-time staff.
Expenditure Category Ballard King FCS
Full Time Staff $590,150 $671,420
Part-Time/Seasonal Staff 1,548,121 1,421,200
General Fund Allocated Charge outs 200,000 535,583
Utilities 244,956 250,000
Property and Liability Insurance 50,000 224,533
Services and Supplies 616,046 189,100
Total $3,249,273 $3,291,836
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Pasco Public Facilities District
Aquatic Center Management and Operations
Considerations to consider for City management
•If approved, new ILA needed
•ILA needed to be approved by end of 2025
•If approved, have about 16-weeks to achieve
•Full lifeguard recruitment, training, and certification
•Develop marketing plan and begin advertising
•Create all standard operating procedures, policies, etc.
•Recruit, hire, and train non-lifeguard staff
•Develop programming, scheduling, and advertise
•Setup/configure IT, Financial, and safety systems
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Pasco Public Facilities District
Aquatic Center Management and Operations
Recommendation from staff:
Approve moving forward creating new interlocal agreement making
City the management and operating partner for the aquatic center
Alternatives to consider:
•Direct staff to provide additional information to determine path
forward
•Decline request for City to manage Aquatics facility
Impacts:
•If approved, timely completion of ILA to allow City staff to prepare
for Aquatic Center opening
•If rejected, PPFD Board will need to immediately prioritize
selection of another management option, plus impacts to
community
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AGENDA REPORT
FOR: City Council September 18, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Jesse Rice, Director
Parks & Recreation
SUBJECT: Resolution - Office Space Lease at Post Office Building (3 minute staff
presentation)
I. ATTACHMENT(S):
Resolution
New Lease Agreement
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Total Five-Year Lease Term - $20,274.28
IV. HISTORY AND FACTS BRIEF:
The Latin Business Association contacted the City of Pasco about leasing
office space in the City owned downtown Pasco Post Office building located at
403 W. Lewis St, Pasco, WA.
This location currently has space leased to the United States Post Office and
the Initia Foundation.
V. DISCUSSION:
The lease agreement consists an initial three-year term, and two one-year
renewal terms. Staff worked with the City's real estate representative to identify
current market value based on type and square footage of space and also
determined a 3% per year increase is appropriate to apply to the entire length
of lease.
Page 34 of 139
Rent: Latin Business Association shall pay City of Pasco rent for the use of
the premises. The rent payment amounts shall be as follows over the life of the
agreement:
Annual Rent Monthly Rate
1st Year (Oct. 01, 2025-Sept. 30, 2026) $3,384.00 $282.00
2nd Year (Oct. 01, 2026-Sept. 30, 2027) $3,348.52 $290.46
3rd Year (Oct. 01, 2027-Sept. 30, 2028) $3,590.80 $299.33
If extended:
4th Year (Oct. 01, 2028-Sept. 30, 2029) $3,697.96 $308.16
5th Year (Oct. 01, 2029-Sept. 30, 2030) $3,808.88 $317.41
Lease Tax: Additionally lessee will also pay the City of Pasco the Washington
State Lease Excise Tax as indicated in the agreement
Base per Month Lease Hold Tax Total Monthly Rent
1st Year $282.00 x 12.84% $36.21 $318.21
2nd Year $290.46 x 12.84% $37.30 $327.76
3rd Year $299.33 x 12.84% $38.43 $337.75
If extended:
4th Year $308.16 x 12.84% $39.57 $347.73
5th Year $317.41 x 12.84% $40.75 $358.16
If agreement fully executed, a five-year total of $20,274.28.
Recommendation:
Staff recommends and requests the approval of the lease with The Latin
Business Association for the use of the space for business operations related
to the lessee's business as proposed on the attached draft lease agreement.
Alternatives:
- Request additional information from staff to help Council take action
- Do not approve lease request
Page 35 of 139
Resolution – LBA Post Office Lease Agreement - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A 3-YEAR LEASE
AGREEMENT BETWEEN THE LATIN BUSINESS ASSOCIATION AND THE
CITY OF PASCO FOR PASCO’S POST OFFICE SPACE B16 LOCATED AT
403 W. LEWIS ST., SUITE A.
WHEREAS, both the City and the Latin Business Association desire to establish a Lease
Agreement for business operations at the Premises; and
WHEREAS, the Lease Agreement will be for a term of three (3) years, commencing in
September 2025 and terminating August 2028, unless extended or terminated in accordance with
the lease terms; and
WHEREAS, the Latin Business Association has determined that entering into such Lease
Agreement is in the best interest of the organization; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into the Lease
Agreement with the Latin Business Association at the Premises.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the Lease
Agreement between the Latin Business Association and the City of Pasco; a copy of which is
attached hereto and incorporated herein by reference as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to sign and execute said Agreement on behalf of the City of
Pasco; and to make minor substantive changes as necessary to execute the Agreement on behalf
of the City of Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
Page 36 of 139
Resolution – LBA Post Office Lease Agreement - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
September, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 37 of 139
403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 1 of 14
LEASE AGREEMENT
Pasco Post Office - 403 W. Lewis St., Suite A, Pasco, WA 99301
Interior basement Office B16 - Latín Business Association
PARTIES. This Lease Agreement ("Lease") is made and entered into effective as of October 01, 2025 (the
"Effective Date"), by and between the CITY OF PASCO, a municipal corporation ("City") and Latín
Business Association, a Washington nonprofit ("Lessee").
1. PREMISES. The City hereby leases to Lessee that certain premises located in the Pasco Post
Office Building (the "Building") located at 403 W. Lewis Street, Suite A, in the City of Pasco,
County of Franklin, State of Washington, as legally described on Exhibit A attached hereto. The
leased premises are located on the basement floor, as depicted on Exhibit B attached hereto,
and consisting of approximately 188 square feet, more or less (referred to as the "Premises"),
together with all improvements thereon and appurtenances thereto, including the nonexclusive
right to use the Common Areas of the Building in common with others. The term "Common
Areas" means all areas, facilities and building systems that are provided and designated from
time to time by the City for the general non-exclusive use and convenience of Lessee with other
lessees and which are not leased or held for the exclusive use of a particular lessee. The City
grants to Lessee 24-hour a day ingress and egress to and from the Premises to adjoining public
streets and the right to use in common with all other persons entitled to use the same all parking,
public entrances, lobbies, hallways, stairways, elevators and other Common Areas.
2. TERM. This Lease shall be in full force and effect upon delivery of the Premises from the City
to Lessee, in the Delivery Condition (as defined below) (the "Commencement Date"), which
Commencement Date is agreed to be October 01, 2025, through September 30, 2028, unless
terminated as provided herein (the "Original Term"). The Lessee shall have two (2) options to
renew for one (1) year each (each, a "Renewal Term") upon full and faithful performance of
the terms and conditions of the Lease, so long as Lessee provides the City written notice of its
exercise of such option not less than three (3) months prior to the expiration date of the Original
Term (or applicable Renewal Term). The terms and provisions for a Renewal Term shall be
identical with the Original Term, except as to the rent, described below. The Original Term and
each Renewal Term(s) are together known as the "Term".
3. RENT AND OTHER CHARGES. Rent shall be pro-rated for the first month should the Lease
commence on any other day than the first day of the month. Subsequent monthly rent payments
Page 38 of 139
403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 2 of 14
shall be payable in advance, on or before the first day of each month of the Term. Rent shall
be payable to the City without demand and without deduction, setoff or counterclaim.
3.1. Rent. Base Rent rates will be in the amounts stipulated as set forth below. Lessee shall pay
a late service charge on all past due rent at the rate of five percent (5%) of the unpaid
amount, but in no event higher than the legal limit. Increase in rent percentages are as
shown below.
Year Square footage X Annual
Rate
Annual
Rate
Monthly
Rate
Commencement Date – Oct 01, 2025 188 sq. ft. X $18 $3,384 $282.00
Oct 01, 2026 - Sept 30, 2027 188 sq. ft. X $18.54 $3,485.52 $290.46
Oct 01, 2027 - Sept 30, 2028 188 sq. ft. X $19.10 $3,590.80 $299.33
Oct 01, 2028 - Sept 30, 2029* 188 sq. ft. X $19.67 $3,697.96 $308.16
Oct 01, 2029 - Sept 30, 2030* 188 sq. ft. X $20.26 $3,808.88 $317.41
* Indicates Renewal Term
3.2. Leasehold Excise Tax. In addition to the monthly rent amount, Lessee shall also pay
statutory Leasehold Excise Tax (currently 12.84%, or as otherwise increased/decreased by
statute, of each monthly rent payment), which Excise Tax shall be paid to the City in the
manner required in this Section 5 of this Lease by the first day of each month, upon Lessee's
receipt of a statement of such Excise Tax amount due from the City. Initial tax amount will
be determined by the City and shall increase as the base rent increases and/or as the
statutory percentage changes.
Year Base Rent
per month
Leasehold
tax
Total Monthly
Rent
Leasehold Excise Tax
Commencement Date – Oct 01,
2025
$282 X
12.84%
$36.21
$318.21
Oct 1, 2026 - Sept 30, 2027 $290.46 $37.30 $327.76
Oct 1, 2027 - Sept 30, 2028 $299.33 $38.43 $337.75
Oct 01, 2028 - Sept 30, 2029* $308.16 $39.57 $347.73
Oct 01, 2029 - Sept 30, 2030* $317.41 $40.75 $358.16
* Indicates Renewal Term
3.3. Security Deposit.
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403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 3 of 14
3.3.1. Upon execution of this Lease, Lessee shall deposit the sum equal to one (1) month’s
rent with the City as a security deposit. This sum shall guarantee Lessee's
performance of its obligations hereunder. If Lessee fails to perform any of its
obligations hereunder, the City may apply the appropriate portion of the security
deposit to cure the default or to compensate the City for damage it has sustained as
a result of Lessee's default. In the event that the City deems it necessary to use
monies from the Security Deposit in order to secure Lessee's compliance with the
provisions of this lease, the City shall provide Lessee written notice of the City's
intent to apply monies from the deposit for such purpose.
3.3.2. If any portion of the deposit is so used, Lessee shall, within fifteen (15) days of
demand, deposit sufficient cash with the City to restore the security deposit to its
original amount.
3.3.3. If Lessee fully performs its obligations under this Lease, the security deposit or any
balance thereof shall be returned to the Lessee at the expiration of this Lease, or
after Lessee has vacated the Premises, whichever is later, provided that the City
may retain the security deposit until such time as any amount due from the Lessee
to the City has been paid in full.
4. USE OF PREMISES. The Premises shall be used by Lessee for office uses and for no other
use or purpose without the City's prior written consent. The basement includes separate men's
and women's restrooms. It is the responsibility of the Lessee to clean and stock these restrooms,
as they are exclusively accessible to the lessee. All associated costs shall be borne by the
Lessee. The City will undertake any necessary repairs to the restrooms at its own expense.
5. RESTRICTIONS ON USE. In connection with the use of the Premises, Lessee shall:
5.1. Refrain from any use that would be offensive to other lessees at the Premises or users of
neighboring premises or that would tend to create a nuisance or damage the reputation of
the Premises.
5.2. Not permit its customers or clients to cause litter, garbage or other refuse or debris to
accumulate on the Premises except in suitable garbage containers.
5.3. Lessee shall not erect signage without the City's prior written consent, not to be
unreasonably withheld, and as is consistent with Pasco Municipal Code Title 17.
6. CARE OF PREMISES. Lessee shall use ordinary care in its use of the Premises, and repair
any damage caused by its negligence, reasonable wear and tear excepted.
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403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 4 of 14
7. THE CITY'S REPRESENTATIONS, WARRANTIES AND COVENANTS. The City
hereby represents and warrants to Lessee that it has the full right, power and authority to lease
the Premises to Lessee. The City represents and warrants to Lessee that the consent or approval of
any third party, including, without limitation, a lender, is not required with respect to the
execution of this Lease, or if any such third-party consent or approval is required, the City has
obtained any and all such consents or approvals. Except as specifically set forth herein, neither
the City nor its agents have made any representations with respect to the Premises. No rights,
easements, or licenses are acquired by Lessee by implication or otherwise except as expressly
set forth in the provisions of this Lease. The taking of possession of the leased property by the
Lessee shall be conclusive evidence that the Premises were in good condition at the time
possession was taken. LESSEE ACCEPTS THE PREMISES AS-IS, except that upon delivery
the Premises (including all access points to the Premises) will be in sound condition both
structurally and mechanically; water tight; with all systems and utilities in good working order
and stubbed to the Premises; free of materials harmful to persons or property (including toxic
molds, biotoxins, radon, asbestos and other Hazardous Materials regulated by law); broom
clean and free of all debris, furniture, fixtures, and equipment; and free of latent defects (the
"Delivery Condition").
8. QUIET ENJOYMENT. The City agrees that so long as Lessee observes and performs all of
the agreements and covenants required of it hereunder, Lessee shall peaceably and quietly
have, hold and enjoy the Premises for the Lease term without any encumbrance, interference
or hindrance by the City, its agents or employees.
9. UTILITIES, REPAIRS AND MAINTENANCE. The City shall provide, at its own expense,
all utilities serving the Premises, including electrical service, heating and cooling, water, sewer,
and gas. The City shall also maintain and repair the Premises, Building and Common Areas,
except for maintenance or repairs required as a result of Lessee's negligence. Lessee shall give
the City access to the Premises at all reasonable times upon not less than forty-eight (48) hours
advance notice (except in case of an emergency in which case no notice shall be necessary),
without charge or diminution of rent, to enable the City to examine the same and to make such
repairs, additions and alterations as the City may deem advisable or is required hereunder,
provided that the City shall use commercially reasonable efforts to minimize any interference
with Lessee's business, and following completion of the work, and shall return Lessee's
fixtures, property and equipment to the original locations and condition. Lessee shall have
access to the Premises and all parking 24-hours per day, 365 days per year.
10. TAXES. Lessee shall pay all taxes assessed against and levied upon Lessee's trade fixtures,
and all other personal property of Lessee contained in or around the Premises.
11. INSURANCE AND INDEMNITY.
11.1. Workers' Compensation. The Lessee must maintain Workers' Compensation insurance in
Page 41 of 139
403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 5 of 14
compliance with all applicable statutes. The policy shall also provide Employer's Liability
stop gap coverage with limits of not less than $500,000 Bodily Injury each accident,
$500,000 Bodily Injury by disease, policy limit, and $500,000 Bodily Injury by disease,
each employee.
11.2. General Liability. The Lessee must maintain insurance at least as broad as Insurance
Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual
liability. The City of Pasco shall be named as an additional insured on Lessee's Commercial
General Liability insurance policy using ISO Form CG 20 11, Additional Insured -
Managers or Lessors of Premises or a substitute endorsement providing at least as broad
coverage. Commercial General liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
11.3. Primary Insurance. The Lessee's Commercial General Liability insurance policy or policies
are to contain or be endorsed to contain that they shall be primary insurance as respecting
the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the
City shall be excess of the Lessee's insurance and shall not contribute with it.
11.4. Lessee Property Insurance. The Lessee must keep in force for the duration of the Lease a
policy covering damages to its property at the Premises including any improvements with
no coinsurance provisions. The amount of coverage shall be sufficient to replace the
damaged property, loss of use, and must comply with any ordinance or law requirements.
11.5. Hazardous Materials Coverage. Lessee must carry sufficient coverage, to the reasonable
satisfaction of the City, for damage caused by Hazardous Materials. Said coverage is to be
of an amount and type consistent with industry standards and at a rate that is commercially
reasonable.
11.6. Adjustment to Insurance Coverage Limits. The coverage limits set forth herein shall be
increased at the time of any Renewal Term to limits as reasonably specified by the City.
11.7. Additional Insured - Certificate of Insurance. The Lessee shall provide, prior to occupancy,
evidence of the required insurance in the form of a Certificate of Insurance issued by a
company (rated not less than A: VII or better according to Best's), licensed to do business
in the state of Washington, which includes all coverages required in this Section 11. Lessee
will list the City as an Additional Insured on the Commercial General Liability policy. The
Certificate(s) shall also provide the coverage may not be canceled, non-renewed, or
materially changed without thirty (30) days prior written notice to the City.
11.8. State-required Insurances. Lessee shall carry insurance coverage that satisfies all
Washington State required insurances at the required limits and shall list the City as
Additional Insured on all such policies, as applicable.
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403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 6 of 14
11.9. Verification of Coverage. Lessee shall furnish the Lessor with original certificates and a
copy of the mandatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Lessee.
11.10. City's Insurance. The City shall maintain so called "all risk" property insurance on the
Building at one hundred percent (100%) of replacement cost, together with such other
insurance coverage as the City may elect to maintain. If the City is a member of a self-
insured risk pool, membership will satisfy listed requirements.
11.11. Indemnity. Subject to Section 11.12 below, each party hereby agrees to indemnify, defend,
and hold harmless the other party, its affiliates, and their respective directors, employees
and agents from and against any and all third party suits, claims, actions, demands,
liabilities, expenses and/or losses, including reasonable legal expenses and reasonable
attorneys' fees ("Losses") to the extent such Losses result from any of the following, but
except to the extent caused by the negligence or misconduct of the other party: (a) breach
of warranty by the indemnifying party contained in this Lease; (b) breach of this Lease by
the indemnifying party; or (c) negligence or willful misconduct of the indemnifying party,
or their respective directors, employees and agents in connection with this Lease.
11.12. Waiver of Subrogation. The City and Lessee hereby release the other from any and all
liability or responsibility to the other or anyone claiming through or under them by way of
subrogation or otherwise for any loss or damage to property caused by fire or any other
perils insured in policies of property insurance covering such property, even if such loss or
damage shall have been caused by the fault or negligence of the other party, or anyone for
whom such party may be responsible. All of Lessee's and The City's policies of property
insurance shall contain waiver of subrogation endorsements in favor of the other party and
copies of same shall be delivered upon request.
11.13. Duty to Maintain Insurance. Failure on the part of the Lessee to maintain the insurance as
required shall constitute a material breach of lease, upon which the City may, after giving
five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at
its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand.
11.14. Full Availability of Limits. If the Lessee maintains higher insurance limits than the
minimums shown above, the City shall be insured for the full available limits of
Commercial General and Excess or Umbrella liability maintained by the Lessee,
irrespective of whether such limits maintained by the Lessee are greater than those required
by this Lease or whether any certificate of insurance furnished to the City evidences limits
of liability lower than those maintained by the Lessee.
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403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 7 of 14
12. DAMAGE OR DESTRUCTION; CONDEMNATION. If the Premises are damaged or
destroyed in whole or in material part; or if the Premises or a substantial portion thereof are
taken by condemnation or under the power of eminent domain, the City or Lessee may, at its
option, elect to terminate this tenancy. If the Lease is not so terminated, the City shall promptly
make any and all necessary repairs.
13. SURRENDER AT EXPIRATION. Upon expiration of the Lease term or earlier termination
on account of default, Lessee shall surrender the Premises in good condition and repair,
reasonable wear and tear excepted, damage by the City, casualty and condemnation excepted.
14. DEFAULT.
14.1. Lessee’s Default. Lessee shall be in default of this Lease if it (a) fails to pay any sum,
including Base Rent, due under this Lease following five (5) business days' written notice
from the City of the failure to pay, or (b) fails to comply with any term or condition or
fulfill any obligation of the Lease and the failure continues for a period of thirty (30) days
after written notice by the City to Lessee, provided, however, that if the nature of Lessee's
obligation is such that more than thirty (30) days are required for performance, then Lessee
shall not be in default if Lessee commences performance within such thirty (30) day period
and thereafter diligently prosecutes the same to completion. In the event of a default, this
Lease may be terminated at the option of the City by written notice to Lessee. Whether or
not the Lease is terminated by the election of the City or otherwise, the City shall be entitled
to recover damages from Lessee and the City may retake possession of the Premises and
reserves any other remedy available to the City under the applicable law; provided,
however, that the City shall: (a) use good faith, commercially reasonable efforts to mitigate
its damages arising out of any Lessee default; (b) not be entitled to accelerate the payment
of Rent; (c) not be entitled to a "landlord's lien" against any of Lessee's personal property or
trade fixtures; and (d) not be entitled to dispossess Lessee of the Premises pursuant to any
"lock-out" or other non-judicial remedy. Under no circumstances shall Lessee be required
to waive any defenses, counterclaims or rights it may have under applicable law to cure
defaults or prevent Lease termination or eviction.
14.2. City's Default. Should the City default in the performance of any covenants and/or
conditions on the City 's part herein contained, and if such default is not cured within thirty
(30) days after written notice by the Lessee to the City thereof, except in case of an
emergency in which case no notice shall be necessary and no opportunity to cure shall
apply, or if such default cannot be cured within thirty (30) days, then if the City does not
notify Lessee of delay or does not commence within such thirty (30) days to cure said
default and cure the same with all reasonable dispatch, Lessee shall have the right to cure
said default for the account of the City, and the City shall upon demand, reimburse Lessee
for Lessee's costs and expenses incurred in connection therewith. Nothing contained in this
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Latín Business Association
Page 8 of 14
Paragraph 14.2 shall be construed so as to abridge any rights otherwise available to Lessee
at law or in equity.
15. MISCELLANEOUS.
15.1. Environmental Compliance by Lessee. Lessee shall not cause or permit any Hazardous
Material to be brought upon, kept or used in or about the Premises. The City, to its
knowledge, as of the Effective Date hereby represents and warrants that: (a) the Premises
and Building do not contain Hazardous Materials; (b) the Premises and Building have not
been used in violation of any environmental laws; and (c) the Premises and Building are in
compliance with environmental laws as of the Commencement Date. Lessee shall have no
responsibility for any Hazardous Materials that: (i) existed on the Premises before the
Commencement Date; or (ii) were caused by the City, its agents, employees, or contractors;
or (iii) that Lessee can demonstrate migrated onto the Premises from a source off-Premises
that was not caused by Lessee. As used herein, the term "Hazardous Material" means any
hazardous or toxic substance, material, or waste which is or becomes regulated by any local
governmental authority, the state of Washington, or the United States government. The term
"Hazardous Material" includes, without limitation, any material or substance that is: (a)
defined as a "hazardous waste," "extremely hazardous waste," "restricted hazardous
waste," "hazardous substance," "hazardous material," or "waste" under any federal, state
or local law; (b) petroleum; and (c) asbestos. The provisions of this Section 15.1, including,
without limitation, the indemnification provisions set forth herein, shall survive any
termination of this Lease.
15.2. Non-waiver. Waiver by either party of strict performance of any provision of this Lease
shall not be a waiver of or prejudice to the party's right to require strict performance of the
same provision or of any other provision in the future.
15.3. Notices. Any notice will be deemed delivered: (a) when personally delivered; (b) when
delivered by facsimile or electronic mail transmission (in either case, with confirmation of
delivery); (c) on the day following delivery of the notice by reputable overnight courier; or
(d) on the day following delivery of the notice by mailing by certified or registered U.S.
mail, postage prepaid, return receipt requested; and in any case shall be sent to the
applicable party at its address as set forth in Section 16 below. Addresses for notices may
be changed from time to time by written notice to all other parties pursuant to this Section
15.3.
15.4. Time of Essence. Time is of the essence of the performance of each of the obligations under
this Lease.
15.5. Recording of Lease. This Lease need not be recorded.
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Latín Business Association
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15.6. Rules and Regulations. Lessee shall observe reasonable Rules and Regulations established
and amended by the City for the Premises from time to time upon thirty (30) days advance,
written notice from the City to Lessee so long as any such rules, amendments or
supplements do not adversely affect Lessee's use of the Premises or expenses incurred
under this Lease. Lessee shall have a reasonable opportunity to comment on proposed rules
and regulations. The Rules are in addition to these terms, and shall not be construed to
modify or amend this Lease in any way, and to the extent the Rules conflict with the Lease,
the terms of the Lease shall control.
15.7. Assignment. Lessee shall not assign or transfer this Lease without the City's prior consent,
which consent shall not be unreasonably withheld, conditioned, or delayed.
Notwithstanding anything in this Section 15.7 to the contrary, Lessee may, without the
City's consent, but after providing written notice to the City, assign this Lease or sublet all
or any portion of the Premises to: (a) any Related Entity (as defined below); (b) to a person
or entity acquiring all or substantially all of Lessee's assets; (c) to a person or entity that
acquires by merger, consolidation, or otherwise all or substantially all of the ownership
interests in and control of Lessee. "Related Entity" means any parent company, subsidiary,
affiliate or related corporate entity of Lessee that controls, is controlled by, or is under
common control with Lessee.
15.8. Alterations, Improvements and Additions. Lessee shall make no alterations, improvements
or additions to the Premises without the City's prior consent. The City may not withhold or
condition its consent unless the making or installation of the improvements or alterations
(a) adversely affects the Building structure, (b) adversely affects the Building systems, (c)
do not comply with applicable laws, (d) affect the exterior appearance of the Building, or
(e) constitute or cause a Design Problem.
15.9. Public Requirements. Lessee shall comply with all laws, orders, ordinances, and other
public requirements now or hereafter affecting the premises or the use thereof and save
City harmless from expense or damage resulting from failure to do so. The leased premises
are not exempted from compliance with zoning or any other municipal codes or ordinances
nor from any other requirements of law due to title being in the name of the City.
15.10. Responsible Party. Following is the name and phone number of Lessee's representative
which may be contacted in an emergency: David Cortinas, Executive Director, (509)545-
3055.
15.11. Lessee to Supply Information. The Lessee shall, whenever requested by the City to do so,
furnish to the City full and correct contact information for staff members working at the
Premises, as may be requested by the City.
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15.12. Parking. Lessee, its employees, agents, contractors, and invitees, shall have the use in
common with other lessees of the Building of the parking lot on the Property at no
additional cost. As of the signing of this lease there are four (4) unreserved parking stalls
available for Building lessees.
15.13. Dispute Resolution. In the event of a dispute regarding the terms, interpretation or breach
of this Agreement, the parties shall first meet in a good faith to resolve the dispute. In the
event the dispute cannot be resolved by agreement of the parties either with or without the
assistance of mediation, said despite shall be resolved by arbitration pursuant to RCW
7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo,
with venue being placed in Pasco, Franklin County, Washington. The substantially
prevailing party shall be entitled to its reasonable attorney fees and costs as additional
award and judgement against the other.
15.14. Discrimination. Lessee shall not discriminate against any person because of sex, age, race,
color, creed, national origin, marital status or the presence of any disability, including
sensory, mental or physical handicap.
15.15. Lessee’s Property. The City agrees that all furnishings, furniture, fixtures, equipment,
inventory, merchandise, goods, chattels, trade fixtures, signage, appliances and other
personal property of Lessee at any time located on the Premises (collectively, "Lessee's
Property"), shall be and at all times remain the sole and absolute property of Lessee,
regardless of whether the same (x) is affixed to the Premises, or (y) may now or hereafter
be regarded as a fixture or as property of the City by operation of law or otherwise. Lessee
shall have the right at any time and from time to time during the Term to remove Lessee's
Property from the Premises; provided, however, that Lessee shall repair all damage caused
by such removal of Lessee’s Property.
15.16. Successors. Subject to Section 15.7, this Lease shall bind and inure to the benefit of the
parties, their respective heirs, successors, and permitted assigns.
15.17. Time of the Essence. Time is of the essence of each and every provision hereof. If the final
date of any period of time set forth herein occurs on a Saturday, Sunday or legal holiday,
then in such event, the expiration of such period of time shall be postponed to the next day
which is not a Saturday, Sunday or legal holiday.
15.18. Force Majeure. Except for the Commencement Date, the City and Lessee shall be excused
for the period of delay in the performance of any of their obligations hereunder, and shall
not be considered in default, and all time periods permitted hereunder for the performance
of any such term, covenant, or condition shall be tolled on a day-for-day basis upon written
notice from either party to the other of such party's inability to perform or satisfy any such
term, covenant, or condition of this Lease due to a Force Majeure. For purposes hereof,
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403 W Lewis St, Suite A – Lease Agreement
Latín Business Association
Page 11 of 14
"Force Majeure" means strikes, lockouts, labor disputes, shortages of labor, fire or other
casualty, Acts of God, or any other cause beyond the reasonable control of a party,
including, but not limited to, events of nature (including snow or ice storm, tornadoes,
windstorms, flooding and severe weather), civil disturbances, interruptions by government
or court order, valid orders of any regulatory body having proper jurisdiction, pandemics
and epidemics, wars, riots, inability to secure materials (including inability to secure
materials by reason of allocations promulgated by authorized governmental agencies but
not including any such inability to obtain materials due to cost), and inability to obtain
permits due to any of the foregoing.
15.19. Counterparts. This Lease may be executed in counterparts all of which taken together shall
be deemed one original when executed by both parties. Furthermore, the parties agree that
(i) this Lease may be transmitted between them by electronic mail and (ii) electronic
signatures (including electronic copies of manual signatures) shall have the effect of
original signatures relative to this Lease.
16. NOTICES. Notice provided for in this Agreement shall be sent by:
16.1. Personal Service upon the contacts in 16.2
16.2. The contacts for the purpose of this Agreement shall be:
16.2.1. For the City: Jesse Rice, or his/her designee
Parks & Recreation Director
525 N 3rd Ave
Pasco, WA 99301
ricej@pasco-wa.gov
16.2.2. For the Lessee: Latín Business Association, or its designee,
David Cortinas
Executive Director
4501 Moline Ln.
Pasco, WA. 99301
17. Entire Agreement. This Lease and the covenants and agreements set forth herein are and
shall constitute the entire agreement between the parties. None of these terms, covenants, and
agreements of this Lease shall in any manner be altered, waived, or changed, except by
written instrument signed and delivered by the parties hereto.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Lessee respectively.
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Latín Business Association
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON LESSEE – Latín Business Association
City Manager David Cortinas, Executive Director
STATE OF WASHINGTON )
:ss
County of Franklin )
On this day personally appeared before me , City Manager for the City of Pasco,
Washington, described in and who executed the within and foregoing instrument, and acknowledged that
he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2025.
STATE OF WASHINGTON )
:ss
County of Franklin )
Notary Public in and for the State of Washington
Residing at
My Commission Expires
On this day personally appeared before me Brandy Dukes, Vice President of Operations for the Latin
Business Association, described in and who executed the within and foregoing instrument, and
acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes
therein mentioned.
GIVEN under my hand and official seal this day of , 2025.
Notary Public in and for the State of Washington
Residing at
My Commission Expires
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Latín Business Association
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EXHIBIT A
Legal Description
Legal description for property at the address of 403 W Lewis St, Pasco WA as follows:
That part of School Block Addition to the City of Pasco, Washington, described as lots Numbers
One(1), Two(2), Three(3) and Four (4) and that part of Lot Number Five (5) in said School Block
Addition described as follows beginning at the southeasterly corner of said lot Five as the point of
beginning; thence southwesterly along the South line of said lot, a distance of twenty (20) feet;
thence in a northeasterly direction, parallel with the West line of said lot a distance of one hundred
and forty (140) feet to the alley in said block, thence along the North line of said lot Five, a distance
of twenty (20) feet to the northeasterly corner of said lot, thence, in a southeasterly direction, along
East line of said lot, a distance of one hundred and forth (140) feet, to the point of the beginning;
all according to the plat of said School Block Addition on file in the office of the County Auditor
of all according to the plat of said School Block Addition on file in the office of the County Auditor
of Franklin County, Washington and recorded in Book No. 23, at Page 135 of Deed Records said
lots of parcels of land lying and being in Section Twenty-nine (29), Township Nine (9) North of
Range thirty (30) East of the Willamette Meridian.
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EXHIBIT B
Premises
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09/22/2025
Pasco City Council
Workshop
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Office Space Lease
Latin Business Association
09/22/2025
Pasco City Council
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Office Space Lease -
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Pasco Post Office - 403 W. Lewis St - Exterior
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Pasco Post Office - 403 W. Lewis St – Interior Basement
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Year Square footage X Annual Rate Annual Rate Monthly Rate
Commencement Date – Oct 01, 2025 188 sq. ft. X $18 $3,384 $282.00
Oct 01, 2026 - Sept 30, 2027 188 sq. ft. X $18.54 $3,485.52 $290.46
Oct 01, 2027 - Sept 30, 2028 188 sq. ft. X $19.10 $3,590.80 $299.33
Oct 01, 2028 - Sept 30, 2029*188 sq. ft. X $19.67 $3,697.96 $308.16
Oct 01, 2029 - Sept 30, 2030*188 sq. ft. X $20.26 $3,808.88 $317.41
Office Space Lease -
Latin Business Association
Monthly Rent rate including annual increase
(based on market rate study from City’s real estate representative)
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Leasehold Excise and Total Monthly Lease Rate Table
Year Base Rent per month Leasehold tax Total Monthly Rent
Leasehold Excise Tax Commencement Date
– Oct 01, 2025 $282 X 12.84%$36.21 $318.21
Oct 1, 2026 – Sept 30, 2027 $290.46 X 12.84%$37.30 $327.76
Oct 1, 2027 - Sept 30, 2028 $299.33 X 12.84%$38.43 $337.75
Oct 1, 2027 - Sept 30, 2028 $308.16 X 12.84%$39.57 $347.73
Oct 1, 2028 - Sept 30, 2029 $317.41 X 12.84%$40.75 $358.16
If agreement fully executed, a five-year total of $20,274.28
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Council Action
Staff Recommendation:
•Approve Resolution authorizing City Manager to sign
lease agreement
Alternatives:
•Request additional information from staff
•Do not approve lease request
Any Questions?
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AGENDA REPORT
FOR: City Council September 17, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Sara Matzen, Director
Human Resources
SUBJECT: Resolution - City Retirement Plans (5 minute Presentation)
I. ATTACHMENT(S):
Draft Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N
IV. HISTORY AND FACTS BRIEF:
a establishing 1352 No. Resolution In Council City the 1980, approved
Deferred Compensation Plan for employees. City Council has since amended
the Deferred Compensation Plan through Resolution Nos. 1606 and 2632.
The City currently offers a 457(b) Deferred Compensation Plan available to all
eligible employees, providing tax-advantaged retirement savings.
Staff is now requesting Council approval to:
Implement a 401(a) Money Purchase Plan, a program to be established
in the near future. This is an additional retirement tool to be made
available to our employees at no additional cost to the City.
Establish a 457(f) Supplemental Retirement Plan for the City Manager
only, consistent with the City Manager’s employment contract, as an
alternative to enrollment in DRS PERS.
Currently, the City makes employer contributions into the 457(b) plan. Once the
401(a) plan is opened and program details are established the City could
Page 60 of 139
contribute to this plan in lieu of 457(b) or employees may have the option to
make their own defined contribution.
For the City Manager, contributions that would have otherwise been made to
DRS the with consistent 457(f) the plan, directed be instead will into
employment agreement.
There are no direct costs associated with adopting the updated resolution and
oversight via Plan Retirement the staff all remain would plans of with
Committee.
V. DISCUSSION:
RECOMMENDED ACTION
Staff recommends that the City Council adopt the resolution establishing
updated retirement plan provisions for the City of Pasco, including:
The proposed addition of a 401(a) Money Purchase Retirement Plan for
eligible employees, allowing the City and/or employees to make defined
contributions.
The proposed establishment of a 457(f) Supplemental Retirement Plan
for the City Manager only, consistent with the employment agreement
and as an alternative to DRS PERS.
This action would update and modernize the City’s retirement plan framework,
replacing and superseding Resolution No. 2632 (2001).
ALTERNATIVE
Take no action – The City would continue operating under Resolution 1606
(1983).
Page 61 of 139
Resolution – COP Retirement Plan Update - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
RELATING TO RETIREMENT PLANS; ESTABLISHING A 401(A) PLAN, A
457(F) PLAN FOR THE CITY MANAGER, AND ADOPTING A RETIREMENT
PLAN COMMITTEE CHARTER AND INVESTMENT POLICY STATEMENT
WHEREAS, the City of Pasco (City) established a deferred compensation plan in 1980
through Resolution No. 1352 and later amended the that plan through Resolution Nos. 1606 and
2632, which came to be known as the 457(b) deferred compensation plan (457(b) Plan); and
WHEREAS, the City has employees rendering valuable services; and
WHEREAS, the establishment of a 401(a) money purchase retirement plan (401(a) Plan)
for eligible employees serves the interest of the City; and
WHEREAS, the establishment of a 457(f) supplemental retirement plan (457(f) Plan) is
outlined in the Employment Contract for the City Manager; and
WHEREAS, the City has determined that the establishment of a 401(a) Plan and 457(f)
Plan to be administered by MissionSquare Retirement serves the above objectives; and
WHEREAS, the City desires to establish the City’s 401(a) Plan in the form of the
MissionSquare Retirement Governmental Money Purchase Plan, pursuant to the specific
provisions of the Adoption Agreement.
WHEREAS, the City desires to establish the City’s 457(f) Plan in the form of the
MissionSquare Deferred Compensation Plan and Trust, pursuant to the specific provisions of the
Adoption Agreement.
WHEREAS, the City desires that its 401(a) Plan and 457(f) Plan be administered by
MissionSquare Retirement, and that some of or all of the funds held under such a plan be invested
in VantageTrust, a trust established by public employers for the collective investment of funds
held under their retirement plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Human Resource Director shall be the coordinator for this program; shall receive
necessary reports, notices, etc. from MissionSquare Retirement or VantageTrust; shall cast, on
behalf of the City, any required votes under VantageTrust; Administrative duties to carry out the
plan may be assigned to the appropriate departments, and is authorized to execute all necessary
agreements with MissionSquare Retirement incidental to the administration of the Plan.
Page 62 of 139
Resolution – COP Retirement Plan Update - 2
Be It Further Resolved, that the City hereby agrees to serve as trustee under the 401(a)
Plan and 457(f) Plan.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 63 of 139
AGENDA REPORT
FOR: City Council September 16, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Consideration of Deferral of Water Rights Rate Study (5 minute staff
presentation)
I. ATTACHMENT(S):
Memo from Consultant
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Expense of $18,000 in Water Utility fund to conduct new rate study.
IV. HISTORY AND FACTS BRIEF:
Per Pasco Municipal Code Subsection 13.15.030 (3), the City is required to
conduct a market value study for water rights every two years as a component
of the payment-in-lieu program for water rights. The last such study was
completed by Darryll Olsen of Pacific Northwest Project, establishing a fair
market value of approximately $4,150 per acre-foot and adopted by Council in
November 2023. This biennial requirement aims to ensure that the valuation of
water rights reflects current market conditions and supports fair compensation
practices.
V. DISCUSSION:
value As the upcoming deadline for the next water rights market study
approaches, City staff has evaluated the necessity and potential benefits of
conducting a new assessment. Information from Darryll Olsen indicates that a
new study is unlikely to yield significantly different results from the current
valuation. The current market conditions and Mr. Olsen’s analysis suggest that
the existing valuation remains valid and representative of current market
Page 64 of 139
trends.
Recommendation:
Based on the analysis and Mr. Olsen’s insights, staff recommends that the
Council approve foregoing the 2024 biennial water market value study. This
approach will save approximately $18,000 in expenditure without
compromising the integrity of water rights valuation.
Alternatives:
1. Authorize the study: Proceed with contracting the $18,000 study to
obtain an updated water rights valuation.
2. Delay the study: Postpone the study until the next scheduled biennium
or if market indicators suggest notable shifts in water rights value.
Page 65 of 139
From:dolsenecon@aol.com
To:Richa Sigdel
Cc:dolsenecon@aol.com
Subject:Water Market Changes-Values for City of Pasco
Date:Wednesday, August 20, 2025 4:23:06 PM
Attachments:EXHIBIT A - Pacific NW Project - Review of Water Market Changes.pdf
[NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or
open attachments unless you are sure the content is safe.]
Richa,
Per your request, the Pacific NW Project prepared a project proposal for Pasco to
update an earlier report on water marketing and values (see attached).
In a more recent discussion, I noted that while some additional water market
transactions had/were taking place, the value range did not vary a great deal from the
market clearing price identified in the original report--about $4,150/acre-ft. In fact, this
value is often cited among water resources managers and brokers.
Consequently, while a new, updated report can be prepared, I would not expect a
significant difference from the current market clearing price.
My best,
D.O.
Darryll Olsen, Ph.D.
Pacific NW Project
509-783-1623
Page 66 of 139
EXHIBIT A
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AGENDA REPORT
FOR: City Council September 17, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Haylie Matson, Director
Community & Economic Development
SUBJECT: (CDBG) Grant Block Development 2026 - Resolution Community
Program Allocation and Annual Work Plan (5 minute staff presentation)
I. ATTACHMENT(S):
Proposed Resolution
Planning Commission Minutes Dated August 21, 2025
Staff Recommendations- Option 1, 2, and 3
Power Point Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
CDBG Program Entitlement for 2026 is estimated at $650,672
IV. HISTORY AND FACTS BRIEF:
The City of Pasco receives an annual entitlement grant from the United States
Department of Housing and Urban Development (HUD) for the Community
Development Block Grant (CDBG) program authorized by Title 1 of the
Housing Community Redevelopment Act.
The City's grant allocation process is guided by Resolution No. 1969, which
designates the Planning Commission as the CDBG Block Grant advisory
committee and addresses several community needs for which the CDBG
program will provide funding. The resolution places priority on projects that
address community development needs in the areas of housing, parks,
community sponsored recreation, infrastructure, community facilities, economic
development, removal of substandard and hazardous conditions, planning, and
other activities that relate directly to improving the physical environment of the
City.
Page 72 of 139
The Planning Commission held a public hearing at the July 17, 2025 meeting.
The public hearing solicited public comment on applications for funding, and at
this same meeting the applicants presented in regards to their proposed
activities.
V. DISCUSSION:
During the Planning Commission meeting held on August 21, 2025, three
options were proposed for recommendation prioritizing alignment with CDBG,
HUD, and City Council goals. Option 1 is a mixture of Housing activities,
Economic Development and Public Service activities. Option 2 is only Housing
and Economic Development activities. Option 3 is again a mixture of Housing
activities, Economic Development and Public Service activities.
The Planning Commission recommended approval of Option 1 as presented in
the proposed resolution. The availability of funding for Fiscal Year 2026
activities by 2026 the of budget the until uncertain remain finalization
Congress.
Staff advises that the projects enumerated in the proposed resolution by
Exhibit A be allocated funding as it becomes accessible. Should there be any
unobligated funds, a Substantial Amendment to the Annual Action Plan will be
required to allocate funds to projects not current listed in the plan. Substantial
Amendments are required to be brought to the City Council for review and
approval. from deviate levels funding if the Furthermore, initial actual
estimates, adjustments will be made to the allocation of each activity on a
proportional basis before the submission of the 2026 Annual Action Plan.
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Resolution - 2026 CDBG Work Plan and Allocation - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING THE PROGRAM YEAR 2026 COMMUNITY DEVELOPMENT
BLOCK GRANT ANNUAL WORK PLAN AND ALLOCATIONS
WHEREAS, staff has prepared the Program Year 2026 Community Development Block
Grant (CDBG) Annual Work Plan for activities totaling $650,000 from the 2025 estimated
entitlement; and
WHEREAS, staff identified a criterion to align with City Council goals, the 2025-2029
Tri-Cities Consortium Consolidated Plan, and whether the applicants’ meet the intent of the
CDBG/HUD regulation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Pasco City Council hereby approves the Annual Work Plan as attached herein as
Exhibit A.
Be It Further Resolved, that if entitlement funds are less than estimated, all projects will
be proportionately reduced except for program administration and the debt repayment of Section
108 loan.
Be It Further Resolved, that the City Manager, or authorized designee, is authorized to
execute all agreements in accordance with the Five-Year Consolidated Plan and Annual Action
Plan Supplements previously approved by Council.
Be It Further Resolved, that this Resolution shall take effect immediately.
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Resolution - 2026 CDBG Work Plan and Allocation - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 75 of 139
Resolution - 2026 CDBG Work Plan and Allocation - 3
EXHIBIT A
Activity Funding
CDBG Program Administration $130,000.00
Code Enforcement Officers $70,000.00
YWCA of the Greater Tri-Cities- Recreation Program $10,000.00
Chip Minor Rehab Program- Rehabs $50,000.00
Pasco Specialty Kitchen- Equipment Replacement $25,000.00
Façade Improvement Program- Business Exterior Improvement $25,000.00
The Arc of the Tri-Cities- Recreation Program $3,000.00
Boys & Girls Club- Teen Program $15,000.00
Columbia Ability Alliance- Recreation Program $10,000.00
City of Pasco Playground Equipment- ADA Improvements $62,500.00
DEBT REPAYMENT – SECTION 108 LOAN $250,000.00
TOTAL $650,500.00
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PLANNING COMMISSION MEETING MINUTES
City Hall - Council Chambers
525 North Third Avenue
Pasco, Washington
THURSDAY, AUGUST 21, 2025
6:30 PM
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CALL TO ORDER
City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Vice Chair Lehrman.
PLEDGE OF ALLEGIANCE
Vice Chair Lehrman led the Pledge of Allegiance.
ROLL CALL
Commissioners Present: Pat Jones, Kim Lehrman, Rob Waites, Rosa Torres, and Jay Hendler, a quorum was
declared.
Commissioners Excused: Austin Crawford, Dana Crutchfield, Rachel Teel, Jerry Cochran
Staff Present: C& ED Deputy Director Craig Raymond, CDBG Administrator Kristin Webb, Administrative
Assistant II Carmen Patrick
DECLARATIONS
Vice Chair Lehrman asked if there were any Planning Commission members who have a declaration at this
time regarding any of the items on the agenda.
No declarations were heard.
Vice Chair Lehrman asked if anyone in the audience objected to any Planning Commission member hearing
any of the items on the agenda.
No declarations were heard.
APPROVAL OF MINUTES
Commissioner Jones moved to approval of minutes from the July 17, 2025, meeting, seconded by
Commissioner Waites, motion passed unanimously.
OLD BUSINESS
• 2026 Community Development Block Grant (CDBG) Program Allocation and Annual Work Plan-
MF#BGAP2025-003
Staff presented the background and intent of the Community Development Block Grant (CDBG)
program, which provides annual grants to support housing, suitable living environments, and economic
opportunities for low- to moderate-income residents.
Applications were reviewed against Council goals (quality of life, financial sustainability,
transportation, safety, economic vitality, city identity), the 2025–2029 Tri-Cities Consortium
Consolidated Plan, and HUD regulations.
Consolidated Plan goals include:
• Affordable Housing: down payment assistance, owner-occupied rehab
• Community & Economic Development: façade improvements, public works, ADA park upgrades,
incubator kitchen equipment
• Homeless Interventions/Public Services: YMCA and Arca Tri-Cities
Page 77 of 139
Page 2 of 3
Staff emphasized that all funded activities must meet a CDBG national objective to remain compliant.
Three funding options were presented:
1. Mix of housing, economic development, and public services
2. Housing and economic development only
3. Mix of all three (housing, economic development, public services)
The Commission was reminded they may amend or propose alternatives beyond the three options
presented.
Commissioner Jones motioned to remove option 2 from the discussion and continue with options 1 and
3. Seconded by Commissioner Torres, passed unanimously.
Commissioners requested clarification on specific applicants and additional explanation of program
purposes. They emphasized the importance of the City funding essential staff positions directly, rather
than relying on CDBG grant funds.
Commissioner Jones moved to approve Option 1 for recommendation to City Council. The motion was
seconded by Commissioner Hendler. The motion passed 3–2, with Commissioners Jones, Hendler, and
Lehrman voting Aye and Commissioners Waites and Torres voting Nay.
• 2026 HOME Investment Partnerships (HOME) Program Allocation and Annual Work Plan-
MF#BGAP2025-004
Staff presented the 2026 HOME Program Work Plan and Allocation. Pasco participates in a HOME
Consortium with Kennewick and Richland (established 1996), which makes the cities eligible for
federal HOME funds. Each city receives an equal share after a 10% set-aside for program administration
(lead agency) and a 15% set-aside for the Community Housing Development Organization (CHDO –
currently Habitat for Humanity).
Funding Overview
• Pasco’s estimated entitlement: $163,000
• Estimated program income: $100,000 (from repaid down payment assistance)
• Budget includes:
o $10,000 for Pasco program administration
o $10,000 for one down payment assistance loan (HUD purchase limit currently $368,000,
pending update)
o $121,500 Tenant-Based Rental Assistance (administered through CAC for all three cities)
o $121,500 for rehabilitation projects (requiring homes to be brought to current code
standards)
Staff noted that HOME funds do not require a public hearing.
Commissioners discussed the rules and regulations affiliated with this program. Kristin Webb stated
under the City’s Citizen Participation Plan, both the HOME Program and CDBG require public hearings
to ensure transparency and keep the public informed. The Planning Commission reviews and
recommends actions to City Council, providing additional opportunity for public input. As with the
Consolidated Plan, the City engages multiple agencies and stakeholders, and all processes follow HUD
regulations.
Page 78 of 139
Page 3 of 3
Commissioner Jones made a motion to approve and forward as proposed from the Planning
Commission to the city council. Seconded by Commissioner Hendler, motion passed unanimously.
• Project Updates presented by Craig Raymond
Transportation System Master Plan, consultant DKS Associates
The plan is underway, with the consultant focused on data collection and analysis of existing
conditions. Due to significant recent development in Pasco, updates are needed since the last
study. Public engagement opportunities will be introduced as the project progresses.
Regional Climate Planning/GHG Plan
Pasco, along with neighboring jurisdictions, is participating in a state-mandated regional effort to
integrate climate planning and resiliency into comprehensive plan updates. A consultant has been
assisting with greenhouse gas analysis, vulnerability assessments, and draft policies. Upcoming
presentations include a Planning Commission briefing on February 18 and a community open house
on February 23 (6–8 PM at City Hall). Community input has been gathered throughout the process via
meetings, surveys, and open houses.
Energy Resilience Study, consultant Scott Madden Management Consultants
The study is complete, and the final report has been received. Elements of the study will be
incorporated into the Comprehensive Plan update where appropriate. The full report is available upon
request.
PUBLIC HEARINGS
None
WORKSHOP
None
OTHER BUSINESS
None
ADJOURNMENT
Vice Chair Lehrman stated with no other business, I recommend a motion to adjourn.
Commissioner Jones made a motion to adjourn, seconded by Commissioner Waite, motion carried
unanimously.
Meeting adjourned at 7:06 pm.
YouTube link to watch full meeting: Pasco Planning Commission, August 21, 2025
Respectfully submitted,
Carmen Patrick, Administrative Assistant II
Community & Economic Development Department
Page 79 of 139
2026 CDBG Fund Summary BGAP2025-003
Planning Commission Meeting
Proposals-Recommendations
OPTION 1
PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG
Match Agency Requested Staff Recommend Activity GoalStrat
Obj Risk Priority
1 1 City of Pasco-Community & Economic Development CDBG Program Administration 130,000.00
$130,000.00 Admin & Planning
All 0-Low All
2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 25,000.00 25,000.00
$10,000.00 Public Service
1 3-Low B
2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 30,000.00 9,000.00
$3,000.00 Public Service
1 3-Low B
2 4 Boys & Girls Club of Benton and Franklin Counties Pasco Clubhouse Teen Program Expansion 30,000.00
$15,000.00 Public Service
1 3-Low B
2 5 Columbia Industries DBA Columbia Ability Alliance Community Center Recreational Scholarships 5,000.00 10,000.00
$10,000.00 Public Service
1 6-Med B
2 6 Upwards Care, Inc.Boost 27,243.00 128,000.00
Public Service
3 9- Med C
3 7 City of Pasco- Parks & Recreation Department PSK Equipment 216,500.00 50,000.00
$25,000.00 Economic Opportunties
3 2- Low C
3 8 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00
$25,000.00 Economic Opportunties
3 6-Med C
4 9 Tri-County Partners Habitat for Humanity Pasco Critical Home Repairs 58,334.00 100,000.00
Housing
2 6-Med A
4 10 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00
$50,000.00 Housing
1 5-Med A
5 11 City of Pasco- Parks & Recreation Department Peanuts Park North Refurbishment 300,000.00 100,000.00
Public Facilities
3 5-Med C
5 12 City of Pasco- Parks & Recreation Department ADA Improvements- Playground Equipment 0.00 100,000.00
$62,500.00 Publlic Facilities
3 5-Med C
6 13 City of Pasco-Community & Economic Development Code Enforcement Officers 90,000.00 210,000.00
$70,000.00 Code Enforcement
1 0-Low A
8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00
250,000.00 Debt Payment
N/A
752,077.00 1,292,000.00 650,500.00 0.00
2025 Estimated Entitlement 650,672$ $131,134 20% CAP ADMIN
CDBG Prior year & Program Income $97,601 15% CAP PUBLIC SERVICES
CDBG Funds Available (Entitlement, Prior Year & Program Income)650,672$
Proposals Received 1,292,000$
SURPLUS/DEFICIT (641,328)$
8/12/2025
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2026 CDBG Fund Summary BGAP2025-003
Planning Commission Meeting
Proposals-Recommendations
OPTION 2
PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG
Match Agency Requested Staff Recommend Activity GoalStrat
Obj Risk Priority
1 1 City of Pasco-Community & Economic Development CDBG Program Administration 130,000.00
$130,000.00 Admin & Planning
All 0-Low All
2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 25,000.00 25,000.00
Public Service
1 3-Low B
2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 30,000.00 9,000.00
Public Service
1 3-Low B
2 4 Boys & Girls Club of Benton and Franklin Counties Pasco Clubhouse Teen Program Expansion 30,000.00
Public Service
1 3-Low B
2 5 Columbia Industries DBA Columbia Ability Alliance Community Center Recreational Scholarships 5,000.00 10,000.00
Public Service
1 6-Med B
2 6 Upwards Care, Inc.Boost 27,243.00 128,000.00
Public Service
3 9- Med C
3 7 City of Pasco- Parks & Recreation Department PSK Equipment 216,500.00 50,000.00
$25,000.00 Economic Opportunties
3 2- Low C
3 8 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00
$25,000.00 Economic Opportunties
3 6-Med C
4 9 Tri-County Partners Habitat for Humanity Pasco Critical Home Repairs 58,334.00 100,000.00
Housing
2 6-Med A
4 10 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00
$50,000.00 Housing
1 5-Med A
5 11 City of Pasco- Parks & Recreation Department Peanuts Park North Refurbishment 300,000.00 100,000.00
Public Facilities
3 5-Med C
5 12 City of Pasco- Parks & Recreation Department ADA Improvements- Playground Equipment 0.00 100,000.00
$100,000.00 Publlic Facilities
3 5-Med C
6 13 City of Pasco-Community & Economic Development Code Enforcement Officers 90,000.00 210,000.00
$70,000.00 Code Enforcement
1 0-Low A
8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00
250,000.00 Debt Payment
N/A
752,077.00 1,292,000.00 650,000.00 0.00
2025 Estimated Entitlement 650,672$ $131,134 20% CAP ADMIN
CDBG Prior year & Program Income $97,601 15% CAP PUBLIC SERVICES
CDBG Funds Available (Entitlement, Prior Year & Program Income)650,672$
Proposals Received 1,292,000$
SURPLUS/DEFICIT (641,328)$
8/12/2025
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2026 CDBG Fund Summary BGAP2025-003
Planning Commission Meeting
Proposals-Recommendations
OPTION 3
PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG
Match Agency Requested Staff Recommend Activity GoalStrat
Obj Risk Priority
1 1 City of Pasco-Community & Economic Development CDBG Program Administration 130,000.00
$130,000.00 Admin & Planning
All 0-Low All
2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 25,000.00 25,000.00
$10,000.00 Public Service
1 3-Low B
2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 30,000.00 9,000.00
Public Service
1 3-Low B
2 4 Boys & Girls Club of Benton and Franklin Counties Pasco Clubhouse Teen Program Expansion 30,000.00
$15,000.00 Public Service
1 3-Low B
2 5 Columbia Industries DBA Columbia Ability Alliance Community Center Recreational Scholarships 5,000.00 10,000.00
Public Service
1 6-Med B
2 6 Upwards Care, Inc.Boost 27,243.00 128,000.00
Public Service
3 9- Med C
3 7 City of Pasco- Parks & Recreation Department PSK Equipment 216,500.00 50,000.00
$25,000.00 Economic Opportunties
3 2- Low C
3 8 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00
$25,000.00 Economic Opportunties
3 6-Med C
4 9 Tri-County Partners Habitat for Humanity Pasco Critical Home Repairs 58,334.00 100,000.00
Housing
2 6-Med A
4 10 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00
$70,000.00 Housing
1 5-Med A
5 11 City of Pasco- Parks & Recreation Department Peanuts Park North Refurbishment 300,000.00 100,000.00
$5,000.00 Public Facilities
3 5-Med C
5 12 City of Pasco- Parks & Recreation Department ADA Improvements- Playground Equipment 0.00 100,000.00
$50,000.00 Publlic Facilities
3 5-Med C
6 13 City of Pasco-Community & Economic Development Code Enforcement Officers 90,000.00 210,000.00
$70,000.00 Code Enforcement
1 0-Low A
8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00
250,000.00 Debt Payment
N/A
752,077.00 1,292,000.00 650,000.00 0.00
2025 Estimated Entitlement 650,672$ $131,134 20% CAP ADMIN
CDBG Prior year & Program Income $97,601 15% CAP PUBLIC SERVICES
CDBG Funds Available (Entitlement, Prior Year & Program Income)650,672$
Proposals Received 1,292,000$
SURPLUS/DEFICIT (641,328)$
8/12/2025
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Pasco City Council
September 22, 2025
Regular Workshop
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2026 CDBG Allocations
and Annual Work Plan
September 22, 2025
Pasco City Council
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Background
The Community Development Block Grant (CDBG) Program
provides annual grants on a formula basis to state, cities,
and counties to develop viable urban communities by
providing decent housing and suitable living environment,
and by expanding economic opportunities principally for
low-to-moderate income persons.
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Process
Advertise Request for Applications-May 1st
Applications Deadline-May 31st
Staff reviews applications for completeness
City Planning Commission held a public hearing in July-applications were
presented with a presentation from the applicants
During the August City Planning Commission-staff presents the staff
committee recommendation with three options
The City Planning Commission makes a recommendation to City Council
Staff presents City Council with the Planning Commission recommendation
for approval
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Criteria
Council Goals
Tri -Cities HOME Consortium Consolidated Plan
CDBG/HUD Regulations and National ObjectivePa
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Allocations and Work Plan
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Questions?Pa
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AGENDA REPORT
FOR: City Council September 18, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Haylie Matson, Director
Community & Economic Development
SUBJECT: Resolution - 2026 HOME Investment Program Allocation and Work Plan
(5 minute staff presentation)
I. ATTACHMENT(S):
Draft Resolution
Planning Commission Minutes Dated 08/21/2025
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Pasco's share of Federal HOME funds is $263,000 (including program income)
IV. HISTORY AND FACTS BRIEF:
The City of Pasco entered into a HOME Consortium Agreement with the Cities
of Kennewick and Richland in 1996 making the city eligible for federal HOME
funds through Housing and Urban Development (HUD). Every three (3) years,
during the renewal cycle, member cities are given the opportunity to withdraw
from the consortium, make changes to the cooperative agreement, or select a
new lead agency. In August. 2025, Council approved a new HOME Consortium
Agreement. Each member city is allocated an equal share of the entitlement
after 10% is set aside for the lead agency to administer the program (Richland)
and 15% set aside for the Community Housing Development Organization
(CHDO).
When funds are allocated, it's important that they are used in compliance with
the regulations set forth by the HOME Investment Partnership Program, as well
as in alignment with Pasco's own municipal codes and strategic plans. The
HOME funds target low-moderate income census tracts (201, 202, 203, and
204) which helps ensure that the allocation is both strategic and equitable,
Page 90 of 139
directing them to areas where they can facilitate significant improvements in
living conditions for low and moderate income residents.
If HOME funds cannot be applied to priority areas, then they are used as
needed within the city limits for the benefit of eligible residents, which allows for
flexibility in addressing housing needs while still targeting the overall goals of
the City of Pasco and the HOME Program. Previously, the funds were
allocated to provide assistance with down payments and tenant based rental
subsidies.
V. DISCUSSION:
Pasco’s HOME entitlement funding is estimated at $263,000 (including
program income) and will be allocated across three key programs:
Community Housing Improvement Program (CHIP) – First-Time
Homebuyer Assistance: A down payment assistance loan program
that helps eligible low-to-moderate income households with down
payment and closing costs to purchase a home.
Tenant-Based Rental Assistance (TBRA): A rental subsidy program
that helps individual households afford housing costs such as rent and
utilities.
Owner-Occupied Rehabilitation: A loan program designed to protect
household health and safety by preserving and restoring the integrity of
homes, ensuring they meet current code standards.
Recommendation:
Staff recommends approval of the resolution presented.
Alternatives:
1. Approval of the resolution.
2. Reject the resolution. This would result in City losing critical funding for
affordable housing. Additionally, as mentioned before, Council passed a
Consortium Agreement for Pasco to be part of with City of Kennewick
and Richland in August, 2025.
Page 91 of 139
Resolution – 2026 HOME Investment Partnership Allocations and Annual Work Plan - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING THE 2025 HOME INVESTMENT PROGRAM ALLOCATIONS
AND ANNUAL WORK PLAN
WHEREAS, the City of Pasco (City), together with the Cities of Kennewick and Richland,
renewed the Interlocal Cooperation Agreement continuing the participation in the Tri-Cities
Consortium originally formed in 1996 under the HOME Investment Partnership (HOME) Program
through December 2028; and
WHEREAS, the City has established a Community Housing Improvement Program
(CHIP); and
WHEREAS, $263,000 is estimated to be available from entitlement funds and program
income, for Pasco HOME projects in program year 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the 2026 HOME funds received by the City of Pasco shall be allocated to the
Community Housing Improvements Program (CHIP) First Time Homebuyer Assistance Program,
Tenant Based Rental Assistance and Owner-Occupied Rehabilitation.
Be It Further Resolved, that the City Manager or authorized designee is hereby authorized
to sign all agreements in accordance with the Five-Year Consolidated Plan and Annual Action
Plan Supplements previously approved by City Council.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 92 of 139
PLANNING COMMISSION MEETING MINUTES
City Hall - Council Chambers
525 North Third Avenue
Pasco, Washington
THURSDAY, AUGUST 21, 2025
6:30 PM
Page 1 of 3
CALL TO ORDER
City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Vice Chair Lehrman.
PLEDGE OF ALLEGIANCE
Vice Chair Lehrman led the Pledge of Allegiance.
ROLL CALL
Commissioners Present: Pat Jones, Kim Lehrman, Rob Waites, Rosa Torres, and Jay Hendler, a quorum was
declared.
Commissioners Excused: Austin Crawford, Dana Crutchfield, Rachel Teel, Jerry Cochran
Staff Present: C& ED Deputy Director Craig Raymond, CDBG Administrator Kristin Webb, Administrative
Assistant II Carmen Patrick
DECLARATIONS
Vice Chair Lehrman asked if there were any Planning Commission members who have a declaration at this
time regarding any of the items on the agenda.
No declarations were heard.
Vice Chair Lehrman asked if anyone in the audience objected to any Planning Commission member hearing
any of the items on the agenda.
No declarations were heard.
APPROVAL OF MINUTES
Commissioner Jones moved to approval of minutes from the July 17, 2025, meeting, seconded by
Commissioner Waites, motion passed unanimously.
OLD BUSINESS
• 2026 Community Development Block Grant (CDBG) Program Allocation and Annual Work Plan-
MF#BGAP2025-003
Staff presented the background and intent of the Community Development Block Grant (CDBG)
program, which provides annual grants to support housing, suitable living environments, and economic
opportunities for low- to moderate-income residents.
Applications were reviewed against Council goals (quality of life, financial sustainability,
transportation, safety, economic vitality, city identity), the 2025–2029 Tri-Cities Consortium
Consolidated Plan, and HUD regulations.
Consolidated Plan goals include:
• Affordable Housing: down payment assistance, owner-occupied rehab
• Community & Economic Development: façade improvements, public works, ADA park upgrades,
incubator kitchen equipment
• Homeless Interventions/Public Services: YMCA and Arca Tri-Cities
Page 93 of 139
Page 2 of 3
Staff emphasized that all funded activities must meet a CDBG national objective to remain compliant.
Three funding options were presented:
1. Mix of housing, economic development, and public services
2. Housing and economic development only
3. Mix of all three (housing, economic development, public services)
The Commission was reminded they may amend or propose alternatives beyond the three options
presented.
Commissioner Jones motioned to remove option 2 from the discussion and continue with options 1 and
3. Seconded by Commissioner Torres, passed unanimously.
Commissioners requested clarification on specific applicants and additional explanation of program
purposes. They emphasized the importance of the City funding essential staff positions directly, rather
than relying on CDBG grant funds.
Commissioner Jones moved to approve Option 1 for recommendation to City Council. The motion was
seconded by Commissioner Hendler. The motion passed 3–2, with Commissioners Jones, Hendler, and
Lehrman voting Aye and Commissioners Waites and Torres voting Nay.
• 2026 HOME Investment Partnerships (HOME) Program Allocation and Annual Work Plan-
MF#BGAP2025-004
Staff presented the 2026 HOME Program Work Plan and Allocation. Pasco participates in a HOME
Consortium with Kennewick and Richland (established 1996), which makes the cities eligible for
federal HOME funds. Each city receives an equal share after a 10% set-aside for program administration
(lead agency) and a 15% set-aside for the Community Housing Development Organization (CHDO –
currently Habitat for Humanity).
Funding Overview
• Pasco’s estimated entitlement: $163,000
• Estimated program income: $100,000 (from repaid down payment assistance)
• Budget includes:
o $10,000 for Pasco program administration
o $10,000 for one down payment assistance loan (HUD purchase limit currently $368,000,
pending update)
o $121,500 Tenant-Based Rental Assistance (administered through CAC for all three cities)
o $121,500 for rehabilitation projects (requiring homes to be brought to current code
standards)
Staff noted that HOME funds do not require a public hearing.
Commissioners discussed the rules and regulations affiliated with this program. Kristin Webb stated
under the City’s Citizen Participation Plan, both the HOME Program and CDBG require public hearings
to ensure transparency and keep the public informed. The Planning Commission reviews and
recommends actions to City Council, providing additional opportunity for public input. As with the
Consolidated Plan, the City engages multiple agencies and stakeholders, and all processes follow HUD
regulations.
Page 94 of 139
Page 3 of 3
Commissioner Jones made a motion to approve and forward as proposed from the Planning
Commission to the city council. Seconded by Commissioner Hendler, motion passed unanimously.
• Project Updates presented by Craig Raymond
Transportation System Master Plan, consultant DKS Associates
The plan is underway, with the consultant focused on data collection and analysis of existing
conditions. Due to significant recent development in Pasco, updates are needed since the last
study. Public engagement opportunities will be introduced as the project progresses.
Regional Climate Planning/GHG Plan
Pasco, along with neighboring jurisdictions, is participating in a state-mandated regional effort to
integrate climate planning and resiliency into comprehensive plan updates. A consultant has been
assisting with greenhouse gas analysis, vulnerability assessments, and draft policies. Upcoming
presentations include a Planning Commission briefing on February 18 and a community open house
on February 23 (6–8 PM at City Hall). Community input has been gathered throughout the process via
meetings, surveys, and open houses.
Energy Resilience Study, consultant Scott Madden Management Consultants
The study is complete, and the final report has been received. Elements of the study will be
incorporated into the Comprehensive Plan update where appropriate. The full report is available upon
request.
PUBLIC HEARINGS
None
WORKSHOP
None
OTHER BUSINESS
None
ADJOURNMENT
Vice Chair Lehrman stated with no other business, I recommend a motion to adjourn.
Commissioner Jones made a motion to adjourn, seconded by Commissioner Waite, motion carried
unanimously.
Meeting adjourned at 7:06 pm.
YouTube link to watch full meeting: Pasco Planning Commission, August 21, 2025
Respectfully submitted,
Carmen Patrick, Administrative Assistant II
Community & Economic Development Department
Page 95 of 139
AGENDA REPORT
FOR: City Council September 17, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Resolution & Ordinance - Section 108 HUD Loan Refinance & Budget
Adjustment (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The City received a variable rate loan from U.S. Department of Housing &
Urban Development (HUD) for $3,781,000 on May 26, 2021 for the Peanuts
Park Rehabilitation Project. In conjunction with the loan, the City receives
annual Community Development Block Grant (CDBG) allocation of $245,000 to
support annual debt service. However, fluctuating and rising interest rates over
the past few years have resulted in higher debt service costs, significantly
exceeding the $245,000 CDBG allocation. The amount exceeding the CDBG
allocations have been covered by General Fund. The total covered by General
Fund since 2023 through year-to-date 2025 is $299,846.
HUD and the City worked through process to establish a fixed rate on the loan
beginning in summer of 2024 with expected completion of year-end 2024. This
was postponed by HUD ultimately effort was paused mid-January 2025,
however they expected to resume effort later in 2025. Due to uncertainty on if
and when this will resume and high rates, the option of refinancing this loan
internally is a consideration.
Page 96 of 139
V. DISCUSSION:
The City has the option to restructure this loan by paying off HUD and
replacing it with an internal loan from a City fund at a fixed rate. This approach
would establish the City as the lender, with the loan issued at a market rate
that Equipment The lending the fund. income interest generates for
Replacement Governmental Fund currently has sufficient capacity to support
this option.
Restructuring the while Fund General to costs reduce would loan the
simultaneously creating new revenue for the Equipment Replacement Fund
through interest earnings. In addition, establishing a fixed rate would provide
greater budget stability for the General Fund. The table below illustrates the
General Fund contributions since 2023 that have resulted from the variable
rate structure of the existing loan. These fluctuations have placed an
unnecessary and unpredictable burden on the General Fund.
Staff is recommending internal fund loan at 4% fixed interest for a 14 year
repayment term. 14 years is the remaining term from the current HUD loan.
Staff further recommends Council approve this funding option to provide long-
term stability and financial benefit to the City.
Alternative:
Leave loan as is and continue with significant variable interest expense for
remaining 14 years of loan term. The financial impact of this alternative is
unknown due to the length of time (14 yrs) and volatility of rates.
Page 97 of 139
Resolution – Interfund Loan - 1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING INTERFUND LOANS FROM THE EQUIPMENT
REPLACEMENT GOVERNMENTAL TO COMMUNITY DEVELOPMENT
BLOCK GRANT.
WHEREAS, pursuant to RCW 35.33.121, the City Council of the City of Pasco finds it to
be in the City’s best interest to provide an interfund loan from the Equipment Replacement
Governmental Fund to the Community Development Block Grant (CDBG) Fund for the purpose
of refinancing an existing loan; and
WHEREAS, the City received a variable rate loan from U.S. Department of Housing &
Urban Development (HUD) for $3,781,000 on May 26, 2021, for the Peanuts Park Rehabilitation
Project: and
WHEREAS, the City receives annual Community Development Block Grant (CDBG)
allocation of $245,000 to support annual debt service; and
WHEREAS, fluctuating and rising interest rates over the past two years have resulted in
higher debt service costs, which have been absorbed by the General Fund; and
WHEREAS, the City seeks to refinance the HUD loan by utilizing an interfund loan at a
fixed market rate from the Equipment Replacement Governmental Fund, which currently has funds
available for investment purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1: Authorization for Loans. The Finance Director of the City of Pasco is hereby
authorized and directed to make the following loans from the City of Pasco Equipment
Replacement Governmental Fund to the Community Development Block Grant in the amount of
$2,831,000 to payoff existing Section 108 Loan with HUD.
Section 2: Terms and Memorialization. The effective dates of the loan shall be October
15, 2025, with a repayment term of 14 years, concluding in 2039. Annual payments will begin in
2026. The loan will carry a fixed interest rate of 4.0 percent, which reflects the average net rate of
return of the Local Government Investment Pool (LGIP).
Be It Further Resolved, that this Resolution shall take effect immediately.
Page 98 of 139
Resolution – Interfund Loan - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
___________ 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 99 of 139
Ordinance – 2025 – 2026 Operating Budget Amendment - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING THE 2025-2026 BIENNIAL OPERATING BUDGET
(ORDINANCE NO. 4749), BY PROVIDING SUPPLEMENT THERETO; TO
PROVIDE ADDITIONAL APPROPRIATION IN THE CITY’S EQUIPMENT
REPLACEMENT GOVERNMENTAL FUND.
WHEREAS, on December 9, 2024, the Pasco City Council approved Ordinance No. 4749,
adopting the 2025-2026 Biennial Operating Budget; and
WHEREAS, the City received a variable rate loan from U.S. Department of Housing &
Urban Development (HUD) for $3,781,000 on May 26, 2021, for the Peanuts Park Rehabilitation
Project; and
WHEREAS, the City receives annual Community Development Block Grant (CDBG)
allocation of $245,000 to support annual debt service; and
WHEREAS, fluctuating and rising interest rates over the past two years have resulted in
higher debt service costs, which have been absorbed by the General Fund; and
WHEREAS, the City seeks to refinance the HUD loan by utilizing an inter-fund loan at a
fixed market rate from the Equipment Replacement Governmental Fund, which currently has
funds available for investment purposes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to RCW 35A.34.200(3), the 2025-2026 Operating Budget be and
the same is hereby amended to provide for the following adjustments to revenues, transfers in,
expenditures and transfers out by providing authority of any necessary transfer of money within
or between funds indicated, and their subsequent impact to end fund balance, as follows:
Fund EXPENDITURE REVENUE
EQUIPMENT REPLACEMENT GOVT Fund $2,831,000 $113,240
Total $2,831,000 $113,240
Section 2. That the additions in appropriations and expenditures are hereby declared
to exist in the above funds for the said uses and purposes as shown above, and the proper City
officials are hereby authorized and directed to issue warrants and transfer funds in accordance
with the provision of the Ordinance.
Page 100 of 139
Ordinance – 2025 – 2026 Operating Budget Amendment - 2
Section 3. Except as amended herein, Ordinance No. 4749 as previously adopted
heretofore shall remain unchanged.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance.
Section 5. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 6. Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body and approved by a majority plus one of all the members
thereof, is not subject to referendum, and shall take full force and effect five (5) days after approval,
passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ______,
2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: ___________________________
Page 101 of 139
AGENDA REPORT
FOR: City Council September 16, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Ken Roske, Police Chief
Police Department
SUBJECT: Resolution and Ordinance - Officer Wellness Program (WSCJTC Grant)
and staff minute (5 2025–2026 Operating Amending Budget
presentation)
I. ATTACHMENT(S):
Proposed Resolution
Proposed Ordinance
Grant Agreement – WSCJTC Contract No. K60
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
The Officer Wellness Program grant provides up to $37,500 in reimbursement
for approved expenditures. Funding covers counseling services, peer support
training, wellness-related courses, and officer/family support services. There is
no local match requirement associated with this award.
IV. HISTORY AND FACTS BRIEF:
In April 2025, the WSCJTC announced a grant opportunity to support the
development of officer wellness programs across Washington. The Pasco
Police Department submitted a proposal and was awarded Contract No. K60
for the period of July 1, 2025 – June 30, 2026. This is the department’s first
award under this officer wellness initiative.
The grant funds will support partnerships with Clarity Point Counseling and
provide mental health and wellness resources to officers, staff, and their
families. The agreement requires quarterly outcome and financial reporting,
with final submission due by July 10, 2026.
Page 102 of 139
V. DISCUSSION:
The Police Department recognizes the significant challenges faced by law
enforcement personnel due to high-stress and trauma-prone work
environments. This funding allows for the structured implementation of services
focused on critical incident stress management, counseling and addiction
prevention, peer and family support training, mental health first aid, and
resilience and stress-reduction strategies.
These supports will be integrated into monthly training and will be available to
employees and their families. Adoption of the resolution and ordinance ensures
acceptance of the grant, appropriation of the necessary funds, and timely
implementation of the program in accordance with WSCJTC requirements.
Page 103 of 139
Resolution - Accept WSCJTC- 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ACCEPTING THE GRANT AWARD WITH THE WASHINGTON STATE
CRIMINAL JUSTICE TRAINING COMMISSION AND THE CITY OF PASCO
FOR THE 2025–2026 OFFICER WELLNESS PROGRAM.
WHEREAS, the Washington State Criminal Justice Training Commission (WSCJTC) has
awarded Contract No. K60 to the Pasco Police Department in the maximum amount of $37,500 to
establish officer wellness programs; and
WHEREAS, the purpose of this contract is to support officer wellness by building
resilience, promoting injury prevention, peer support, physical fitness, proper nutrition, stress
management, suicide prevention, and access to physical and mental health services; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to accept the grant award
with the Washington State Criminal Justice Training Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the grant
award between the Washington State Criminal Justice Training Commission and the City of Pasco;
a copy of which is attached hereto and incorporated herein by reference as Exhibit A.
Be It Further Resolved, that the City Manager, or his designee, of the City of Pasco,
Washington, is hereby authorized, empowered, and directed to sign and execute said Agreement
on behalf of the City of Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 104 of 139
Washington State
Criminal Justice Training Commission
WSCJTC Contract No.
K60
Program Index
529
This Contract is between the State of Washington, Washington State Criminal Justice Training Commission and
the Contractor identified below and is governed by Department of Enterprise Services Procurement Policies.
Contractor Name:
Pasco Police Department
Contact: Jon Davis
Contractor Address:
215 W. Sylvester St., Pasco, WA 99301
Contact Telephone:
509-545-3421
Contact E-Mail
davisj@pasco-wa.gov
Statewide Vendor Number: (SWV):
Click here to apply or provide number below:
WSCJTC Contact Information
Manager of this contract or project. Name and Title.
Susan Rogel, Grant Manager
E-mail Address
Susan.Rogel@cjtc.wa.gov
Telephone
206-939-8437
Contract Start Date Contract End Date
June 30, 2026
Contract Maximum Amount
$37,500
Subcontracting Authorized? Y/N
Y
Travel Expenses Authorized? Y/N
Y
FOR THE WSCJTC: FOR THE CONTRACTOR:
Susan Rogel Pasco Police Department
Manager Date
Francesca Heard
Contractor Business Name
Department Manager Date
Monica Alexander
Date
Executive Director Date
Holly White
Contractor signature
Brian Vaught, Captain
vaughtj@pasco-wa.gov
WSCJTC Contract Specialist Date Print Name & Title
July 17, 2025
Page 105 of 139
Statement of Work.
This contract was won competitively, and contract incorporates by reference the Statement of Work WSCJTC
published in the Request for Proposal, which the Contractor’s proposal specifically agreed to perform.
This grant is for the purpose of establishing officer wellness programs, to include, building resilience, injury prevention,
peer support, physical fitness, proper nutrition, stress management, suicide prevention, physical health, mental health
supports/services and any other program that focuses on officer wellbeing.
OUTCOMES, REPORTING, AND INVOICING TIMELINES
1. Outcome Report
2. Invoice (A-19 and backup documentation (receipts for expenses, number served, rosters, training
topics, etc.) – submitted in one PDF document all together)
DUE DATES:
1. October 15, 2025 (July, August, & September)
2. January 15, 2026 (October, November, & December)
3. April 15, 2026 (January, February, & March)
4. July 10, 2026, FINAL submission (April, May, & June)
REQUIRED OUTCOMES FOR REPORT:
1. Clarity Point Counseling – Document service provided, dates, topics and officers who participated of able.
2. Complete officer survey of usefulness of all services and suggestions for future officer wellness services.
Report outcomes in final report.
Exclusive Agreement. This contract, with its attachments and documents incorporated by reference, contains all of
the terms and conditions the parties agreed to. No other contract terms or conditions shall be deemed to exist or bind
the parties. The parties signing above confirm they have read and understand this entire Contract and have the
authority to enter this Contract. WSCJTC and the Contractor may amend the contract by mutual written agreement.
Payment. WSCJTC shall pay the Contractor for performance of the Statement of Work, in response to invoices
specifying hours worked or work completed but shall not pay in advance. Payments are made by Electronic Funds
Transfer using the bank routing information the Contractor provides.
Nondiscrimination.
a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor,
shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any
subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with
which Contractor, or subcontractor, has a collective bargaining or other agreement.
b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any
Washington state agency investigation regarding any allegation that Contractor, including any subcontractor,
has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).
c. Default. Notwithstanding any provision to the contrary, WSCJTC may suspend Contractor, including any
subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into
alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will
remain in place until WSCJTC receives notification that Contractor, including any subcontractor, is cooperating
with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged
in discrimination identified at RCW 49.60.530(3), WSCJTC may terminate this Contract in whole or in part, and
Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor
or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing
conditions consistent with any court-ordered injunctive relief or settlement agreement.
d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or
suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract
damages as authorized by law including, but not limited to, any cost difference between the original contract
Page 106 of 139
and the replacement or cover contract and all administrative costs directly related to the replacement contract,
which damages are distinct from any penalties imposed under Chapter 49.60, RCW. WSCJTC shall have the
right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount
for damages Contractor or subcontractor will owe WSCJTC for default under this provision.
Industrial Insurance Coverage. WSCJTC will report the Contractor to the Department of Labor and Industries (L&I)
as a “non-employee covered worker” and will pay L&I insurance premiums. Any injuries the Contractor suffers in the
course of performing this contract are covered by L&I. The Contractor and his/her physician should claim accordingly.
If this contract authorizes subcontracting, the Contractor provides L&I coverage for any subcontract workers; WSCJTC
and the State assume no liability for them.
Termination. No guarantee of work is made or implied as a result of this Contract: merely signing this contract does
not guarantee the Contractor any specific amount of payment. WSCJTC may terminate this Contract by providing
written notice to the Contractor. Termination shall be effective on the date specified in the termination notice. WSCJTC
shall be liable for only authorized services provided on or before the date of termination.
Assignment. The Contractor may not assign this Contract, or its rights or obligations to a third party.
Confidentiality. The Contractor shall not disclose any information WSCJTC designates confidential. This contract and
the Contractor’s proposal, if any, become the property of the WSCJTC, subject to the Public Records Act RCW 42.56.
Disputes. If a dispute arises under this contract, it shall be resolved by a Dispute Board. The WSCJTC Executive
Director and the Contractor shall each appoint a member to the Board. The Executive Director of the WSCJTC and the
Contractor shall jointly appoint a third member to the Dispute Board. The Board shall evaluate the dispute and resolve
it. The Board’s determination shall be final and binding to all parties to this Contract.
Indemnity. Contractor agrees to hold harmless WSCJTC for any claim arising out of performance or failure to perform
the contract, without regard to actual or alleged negligence by State employees.
Governing Law. This Contract shall be governed by the laws of Washington. The jurisdiction for any action hereunder
shall be the Superior Court for the State of Washington. The venue of any action hereunder shall be in the Superior
Court for Thurston County, State of Washington.
Rights in Data. Material created from this Contract shall be “works for hire” as defined by the U.S. Copyright Act of
1976 and shall be owned by WSCJTC, including but not limited to reports, documents, videos, curricular material,
exams or recordings. Such materials are subject to RCW 42.56, the Public Records Act; WSCJTC may disclose such
documents in accordance with the PRA.
Severability. If any provision of this Contract or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Contract which can be given effect without the invalid
provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this
Contract, and to this end the provisions of this Contract are declared to be severable.
Waiver. A failure by the WSCJTC to exercise its rights under this contract shall not preclude WSCJTC from
subsequent exercise of such rights and shall not constitute a waiver of any rights under this contract unless stated to
be such in writing and signed by an authorized representative of WSCJTC and attached to the original contract.
Total Allocation Clarity Point Counseling – Deanna
Petrill
$37,500
Page 107 of 139
Ordinance – 2025 – 2026 Operating Budget Amendment - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING THE 2025-2026 BIENNIAL OPERATING BUDGET
(ORDINANCE NO. 4749), BY PROVIDING SUPPLEMENT THERETO; TO
PROVIDE ADDITIONAL APPROPRIATION IN THE CITY’S GENERAL
FUND FOR THE PURPOSE OF IMPLEMENTING THE WASHINGTON
STATE CRIMINAL JUSTICE TRAINING COMMISSION OFFICER
WELLNESS PROGRAM.
WHEREAS, on December 9, 2024, the Pasco City Council approved Ordinance No. 4749,
adopting the 2025-2026 Biennial Operating Budget; and
WHEREAS, the City of Pasco, through the Pasco Police Department, has entered int o
Contract No. K60 with the Washington State Criminal Justice Training Commission (WSCJTC),
with a contract maximum amount of $37,500.00, to establish and implement officer wellness
programs focused on resilience, injury prevention, peer support, physical fitness, nutrition, stress
management, suicide prevention, and overall mental and physical health supports; and
WHEREAS, this contract funding provides reimbursement for approved program
expenditures and requires reporting of outcomes including counseling services, participation
tracking, and wellness program surveys; and
WHEREAS, it is necessary to amend the 2025-2026 Biennial Operating Budget to reflect
this appropriation in the General Fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to RCW35A.34.200 (1)(d), as follows:
Fund EXPENDITURE REVENUE
GENERAL Fund $37,500.00 $37,500.00
Total $37,500.00 $37,500.00
Page 108 of 139
Ordinance – 2025 – 2026 Operating Budget Amendment - 2
Section 2. That the additions in appropriations and expenditures are hereby declared
to exist in the above funds for the said uses and purposes as shown above, and the proper City
officials are hereby authorized and directed to issue warrants and transfer funds in accordance
with the provision of the Ordinance.
Section 3. Except as amended herein, Ordinance No. 4749 as previously adopted
heretofore shall remain unchanged.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 5. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 6. Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take full force and
effect five (5) days after approval, passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ______,
2025.
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: ___________________________
Page 109 of 139
AGENDA REPORT
FOR: City Council September 15, 2025
TO: Harold L. Stewart II, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution - Awarding Bid No. 23467 for Schlagel Park Stormwater
Main Replacement to Big D's Construction of Tri-Cities (5 minute staff
presentation)
I. ATTACHMENT(S):
Resolution
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
2025/2026 Biennium Budget and Carryover: $ 1,042,520
Stormwater Utility Fund
Revenue Bond: $ 952,134
Utility Rates: $ 90,386
Budgeted Project Costs:
Design Phase $ 252,318.90
ROW Phase $ 0.00
Construction Phase $ 790,201.10
Total $ 1,042,520.00
Proposed Bid Award: $ 506,233.08
IV
.
HISTORY AND FACTS BRIEF:
The Schlagel Park Stormwater Main Replacement project involves replacing aging
stormwater main located in an easement in USA Corps of Engineers (USACE)
land, along the western portion of Schlagel Park. The existing pipeline, which is 42
Page 110 of 139
inches in diameter, serves basin 4 of the Stormwater system, an area of 1,161
acres characterized by commercial activities and residential neighborhoods. This
pipeline is immediately upstream from the Columbia River Stormwater outfall for
this basin.
FIGURE 1: City's Stormwater System Basins
The USACE easement conditions requires pipeline condition assessment at
intervals and maintenance and replacement when pipe conditions warrant it. This
project City's the with consistent addresses and requirements those is
Comprehensive Stormwater Management plan.
The stormwater pipeline has deteriorated and presents root intrusion and previous
lining failures in a segment approximately 430 feet long. Timely replacement of the
damaged stormwater infrastructure is effective in preventing sinkholes and ensure
the continued safe and effective operation of the stormwater system. By addressing
these issues proactively, the project supports community safety and environmental
management.
Design was solicited in early 2024 and the contract was executed with MacKay
Sposito on June 21, 2024. After completion of design, the Project was advertised
for bids on August 20 and August 27, 2025. On September 9, 2025 at 2:00pm
seven (7) bids were received and publicly opened by the City. The proposal
Page 111 of 139
contained two (2) bid schedules. The lowest qualified bidder was determined based
on the total of both schedules. The lowest responsive bid was submitted by Big D's
Construction of Tri-Cities of Pasco, WA in the amount of $ 506,233.08. The
Engineer's Estimate is $ 552,401.78.
Bid Tabulation
Engineer's Estimate $ 552,401.78
Big D's Construction of Tri-Cities $ 506,233.08
C&E Trenching $ 531,760.88
GAME, Inc. $ 568,814.10
Granite Construction Company $ 631,420.71
Culbert Construction $ 736,347.64
ESF Solutions LLC $ 848,605.97
Mahaffey Enterprises Non-Responsive
V. DISCUSSION:
City Staff completed the review of the bid submittal, found no exemptions or
irregularities, and received concurrence of award from the engineer of record,
MacKay Sposito.
City Staff recommends award of the bid to Big D's Construction of Tri-Cities of
Pasco, WA.
Page 112 of 139
Resolution – Schlagel Park Stormwater Main Replacement Bid Award - 11
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 23467 FOR SCHLAGEL PARK STORMWATER MAIN
REPLACEMENT PROJECT TO BIG D’S CONSTRUCTION OF TRI-CITIES.
WHEREAS, the City of Pasco (City) identified the Schlagel Park Stormwater Main
Replacement in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for the replacement of approximately 625 lineal feet
of 48-inch diameter stormwater pipe, restore and repave existing asphalt access road, restripe
existing parking lot, landscaping and irrigation, and provide traffic control during construction;
and
WHEREAS, the City solicited sealed public bids for this project, identified as Schlagel
Park Stormwater Main Replacement Project; and
WHEREAS, on September 9, 2025, at 2:00 p.m., seven (7) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Big D’s Construction of Tri-Cities with a
bid of $506,233.08 (including sales tax), the Engineer’s Estimate was $552,401.78 (including sales
tax); and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Schlagel Park Stormwater Main Replacement Project to
Big D’s Construction of Tri-Cities, in the amount of $506,233.08 (including sales tax); and further
authorizes the City Manager to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
Page 113 of 139
Resolution – Schlagel Park Stormwater Main Replacement Bid Award - 22
PASSED by the City Council of the City of Pasco, Washington, on this 6th day of October,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 114 of 139
Pasco City Council
September 22, 2025
Workshop
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Schlagel Park Stormwater
Main Replacement
Bid Award
September 22, 2025
Pasco City Council
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Schlagel Park Stormwater Main Replacement
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Schlagel Park Stormwater Main Replacement
•The City solicited public bids for this project on August 20, 2025, bids
were opened on September 9, 2025.
•Seven (7) bids were received; the lowest responsible bidder was Big
D’s Construction of Tri-Cities in the amount of $506,233.08.
•The Engineer’s estimate for this project was $552,401.78.
•City Staff reviewed the bid submittal and found no exemptions or
irregularities. Staff recommends award of the Contract to Big D’s
Construction of Tri-Cities.
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AGENDA REPORT
FOR: City Council September 15, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 9/22/25
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: Ordinance & Resolution - Amending PMC Sections to Modify Start
Dates of Certain City Boards and Commissions & Updating Recruitment
Process for City Boards and Commissions (5 minute staff presentation)
I. ATTACHMENT(S):
Proposed Ordinance
Proposed Resolution
Resolution No. 4262 (existing recruitment process)
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion.
III. FISCAL IMPACT:
NA
IV. HISTORY AND FACTS BRIEF:
Background
As part of the City’s ongoing process improvement efforts, staff reviewed the
recruitment and appointment process for City boards and commissions. These
citizen advisory groups assist in delivering municipal services and provide
recommendations that support the City Council’s policy decision-making.
The Pasco Municipal Code requires the Mayor to appoint qualified individuals
to boards and commissions, subject to Council confirmation. The last process
amendment occurred on October 24, 2022, through Resolution No. 4262.
Following a comprehensive review, staff identified opportunities to streamline
the recruitment process, emphasizing predictable timelines, reduced
administrative burden, and improved onboarding for new members.
Page 120 of 139
V. DISCUSSION:
Staff identified the following opportunities for consideration:
1. Transition to semi-annual recruitment cycle, spring and fall, to reduce the
frequency of recruitments while developing concentrated efforts for larger
reach.
2. Prior to advertising for upcoming terms, have Subcommittee determine if
eligible incumbents require an interview. If not, and the incumbent wishes
to continue, incumbent would proceed directly to appointment. This would
eliminate interested candidates from applying for a position that will be
filled reviewing of time reduce subcommittee incumbent the by and
application materials.
3. Modify start dates of certain City boards and commissions to align terms
to begin either January 1 or July 1 to match the proposed semi-annual
cycle. This provides the opportunity to develop an onboarding program.
The first two items for consideration provided the greatest impact to the process
and can be achieved through resolution while the second will provide consistency
to support efforts and concentrated efforts for marketing recruitment opportunities
and needs to be completed by ordinance.
Proposed Changes to Term Start Dates
Board/Commission Current Term Start Date Proposed Change
Arts & Culture Commission January 2 July 1
Civil Service Commission February 18 January 1
Code Enforcement Board January 2 January 1
Historic Preservation Commission August 2 July 1
Parks & Recreation Advisory Board February 3 July 1
Planning Commission February 3 January 1
Lodging Tax Advisory As vacancy occurs N/A
Example Recruitment Cycle
September: Identify vacancies to start January 1, 2026, determine
reappointment eligibility, confirm subcommittee, interview dates, and
onboarding dates.
October: Advertise vacancies with marketing campaign.
November: Conduct interviews and make appointments.
December: Onboard new members with staff liaison and City Clerk.
January: Terms begin.
Impact
These adjustments improve:
Efficiency: Reduces recruitment cycles from multiple ad-hoc processes to
two planned cycles, freeing Council and staff time.
Page 121 of 139
Consistency: Creates a predictable process for applicants and
stakeholders, enhancing applicant experience.
Preparedness: Aligns recruitment with a structured onboarding schedule,
ensuring new members are ready to contribute effectively.
Continuous Improvement: Allows evaluation of recruitment strategies each
cycle and incorporation of process refinements.
Alternatives
1. Council could leave existing start dates and approve resolution for
updates to recruitment process.
2. Council could approve ordinance modifying start dates of certain City
Boards and Commissions and leave existing recruitment process.
3. Council could retain existing start dates and recruitment process (status
quo).
Next Steps
Staff is ready to:
1. Work with the Mayor for his selection of subcommittee for the fall
recruitment.
2. Identify with subcommittee 1) selection of interview dates for vacancies
and 2) provide a list of eligible incumbents with expiring terms to identify
those in which should be approached for their interest in continuing to
serve.
3. Coordinate with City boards and commissions staff liaisons to select
onboarding dates for those newly appointed boards and commissions
members.
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Ordinance – Amending Related to BC Term of Office and Filling Vacancies - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE 1.45.020. 2.35.010, 2.45.020,
2.90.030, 2.135.030 & 20.10.030; AND CREATING SECTION 2.40.021
RELATED TO TERM OF OFFICE AND FILLING VACANCIES FOR CITY
COUNCIL’S BOARDS & COMMISSIONS.
WHEREAS, the City Council of the City of Pasco recognizes the value of consistent and
transparent governance for its boards and commissions, which play a vital role in City operations;
and
WHEREAS, the City currently operates with varying term expiration schedules across its
boards and commissions, creating administrative complexity and inefficiencies in appointment
management; and
WHEREAS, the City Council desires to standardize the appointment and expiration
schedule for City board and commission terms to two set dates annually, thereby improving
efficiency, clarity, and alignment with City operational timelines; and
WHEREAS, the proposed amendments are intended to support the City’s commitment to
effective governance, improved public engagement, and responsible administration of citizen
advisory bodies.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. That Section 1.45.020 of the Pasco Municipal Code entitled “Operation of
Code Enforcement Board” is hereby amended and shall read as follows:
1.45.020 Operation of Code Enforcement Board.
The membership of the Pasco Code Enforcement Board shall be as follows:
(1) The Board shall consist of five voting members;
(2) All positions on the Board shall be filled by persons appointed by the City
Council;
(3) All members of the Board shall be residents of the City of Pasco, both at the
time of their appointment and for the full term of their appointment;
(4) Members of the Board shall be appointed to four-year terms. All terms shall
expire on December 31 of the designated year, with newly appointed terms
beginning on January 1.
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Ordinance – Amending Related to BC Term of Office and Filling Vacancies - 2
. The CEB members who are first appointed shall serve terms as designated below,
but thereafter board members shall be appointed for a term of four years that shall
commence on the first day of January of the year of the appointment. The term for
the first appointed board members shall commence and terminate as follows:
Position 1 – January 1, 1997 to January 1, 1999;
Position 2 – January 1, 1997 to January 1, 1999;
Position 3 – January 1, 1997 to January 1, 2000;
Position 4 – January 1, 1997 to January 1, 2000;
Position 5 – January 1, 1997 to January 1, 2000.
(5) The appointing authority may remove by majority vote any person it
appointed for lack of due diligence or for other good cause, including those stated
in PMC 2.35.010. Any vacancy created by removal from office, resignation, change
in residency to outside the City limits of Pasco, or for any other reason, shall be
filled by the appointing authority for that position for the remainder of that term.
[Ord. 4340, 2017; Ord. 4339, 2017; Ord. 3189 § 1, 1996; Code 1970 § 11.04.020.]
Section 2. That Section 2.40.021 of the Pasco Municipal Code entitled “Term of
office” shall be and hereby is created and shall read as follows
2.40.021 Term of office.
Members of the Civil Service Commission shall serve terms consistent with RCW
41.08.030 and RCW 41.12.030. All terms shall expire on December 31 of the
applicable year, with newly appointed terms beginning on January 1. Term
expiration dates shall be used for administrative consistency and do not alter the
prescribed term length established by state law.
Section 3. That Section 2.45.020 of the Pasco Municipal Code entitled “Term of
office” (Planning Commission) is hereby amended and shall read as follows:
2.45.020 Term of office.
The term of office of the Commission members appointed by the Mayor shall be
six years. All terms shall expire on December 31 of the designated year, with newly
appointed terms beginning on January 1. [Ord. 4482 § 1, 2020; Ord. 1558 § 2, 1972;
Code 1970 § 2.18.020.
Section 5. That Section 2.90.030 of the Pasco Municipal Code entitled “Term of
office” (Parks and Recreation Advisory Board) is hereby amended and shall read as follows:
2.90.030 Term of office.
The members shall serve for terms of three years., or until appointment of a
successor member, whichever is later; provided, however, that appointments for
terms of less than three years may be made to achieve staggering of terms so that
Page 124 of 139
Ordinance – Amending Related to BC Term of Office and Filling Vacancies - 3
the terms of three members of the Board shall expire each year. All terms shall
expire on June 30 of the designated year, with newly appointed terms beginning on
July 1. [Ord. 4453 § 1, 2019; Ord. 4076, 2012; Code 1970 § 2.32.030.]
Section 6. That Section 2.135.030 of the Pasco Municipal Code entitled “Term of
office” (Arts and Culture Commission) is hereby amended and shall read as follows:
2.135.030 Term of office.
The members shall serve for terms of four years., expiring in of even years. To
ensure continuity of Arts and Culture Commission, positions will be staggered with
the exception of youth member which shall expire every even year. All terms shall
expire on June 30 of the designated year, with newly appointed terms beginning on
July 1. [Ord. 4472 § 1, 2019.]
Section 7. That Section 20.10.030 of the Pasco Municipal Code entitle “Terms”
(Historic Preservation Commission) is hereby amended and shall read as follows:
20.10.030 Terms.
The original appointment of members to the Commission shall be as follows: two
for two years; two for three years; and three for four years. Thereafter,
aAppointments shall be made a three-year term. All terms shall expire on June 30
of the designated year, with newly appointed terms beginning on July 1.. Vacancies
shall be filled by the Mayor for the unexpired term in the same manner the original
appointment.
Section 8. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 9. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 10. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
Page 125 of 139
Ordinance – Amending Related to BC Term of Office and Filling Vacancies - 4
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 126 of 139
Resolution – City Council’s BC Amended Interview & Appointment Process - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AMENDING THE PROCESS FOR APPOINTMENTS TO CITY COUNCIL’S
BOARDS AND COMMISSIONS.
WHEREAS, the City of Pasco maintains several citizen boards and commissions to assist
the delivery of municipal services, as well as to advise the City Council in making policy decisions;
and
WHEREAS, the appointment process prescribed throughout the Pasco Municipal Code
requires the Mayor, or City Manager, to appoint qualified individuals to vacancies on such boards
or commissions, subject to confirmation of the City Council; and
WHEREAS, the last amendment to the City’s Boards and Commissions appointment
process was passed by council on October 24, 2022, through Resolution No. 4262; and
WHEREAS, the City Council has identified opportunities to streamline and improve the
processes related to the appointment, reappointment, and term management of City boards and
commissions to enhance efficiency, consistency, and administrative clarity; and
WHEREAS, the City Council is committed to establishing an appointment process for
boards and commissions that is both collaborative and efficient, promotes consistency in term
management, and provides a clear and accessible experience for all involved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1: Terms of service for members of City boards and commissions shall expire on
December 31st or June 30th unless otherwise governed by State law. Any term currently set to
expire on a different date shall be modified to the expiration date as outlined in applicable sections
of the Pasco Municipal Code.
Section 2: Applications for vacancies on City boards and commissions shall be solicited
by the City Clerk’s Office on behalf of the City Council twice annually. In instances where a mid-
term vacancy occurs, the vacancy will be included in the next recruitment cycle unless the City
Council directs that the position be filled with an ad-hoc recruitment when it determines that doing
so is necessary to support the essential functions of the board or commission.
Section 3: The selection process will be completed by a Council subcommittee appointed
by the Mayor, which shall include the Mayor and two Councilmembers. The Council
subcommittee shall be ad-hoc and appointed when applications cycles are set to begin for current
vacancies or vacancies for upcoming position term expirations.
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Resolution – City Council’s BC Amended Interview & Appointment Process - 2
Section 4: Prior to recruitment process commencing 1) the Council subcommittee will
identify dates for interviews to include with advertisement; and 2) a list of incumbents who have
not served more than two consecutive terms since their last interview will be provided by the City
Clerk to the Council subcommittee to identify if vacancy is necessary to be posted. If eligible
incumbent is selected to proceed to reappointment without interview and is interested in continuing
to serve, the incumbent will proceed to confirmation by City Council and the position will not be
recruited for.
Section 5: Application packets of those candidates meeting the qualification for the board
or commission position(s), shall be reviewed by a Council subcommittee. The Council
subcommittee shall select those candidates it deems best suited for the respective
board/commission but not more than three candidates for each vacancy to be filled. The Council
subcommittee shall consider the following factors, including, but no limited to:
a) Geographic representation.
b) Gender representation.
c) Ethnic representation.
d) Familial and financial relationships of board members.
e) Qualifications and expertise related to the subject matter of the respective Board or
Commission.
Section 5: The Council subcommittee shall conduct the interviews of the selected
candidates. At a City Council meeting following such interviews, an interviewed candidate shall
be selected by the Mayor for appointment/reappointment to each vacant position. Any candidate
selected by the Mayor shall be subject to confirmation vote by the City Council; a majority vote
of the quorum present at such meeting shall be required to confirm the Mayor’s appointments.
Section 6: Any prior Resolutions of the City Council in conflict with the provisions in this
Resolution shall be superseded by this resolution.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 128 of 139
RESOLUTION NO.4262
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
AMENDING THE PROCESS FOR APPOINTMENTS TO CITY BOARDS AND
COMMISSIONS.
WHEREAS, the City of Pasco maintains several citizen boards and commissions to assist
the delivery of municipal services,as well as to advise the City Council in making policy decisions;
and
WHEREAS, the appointment process prescribed throughout the Pasco Municipal Code
requires the Mayor to appoint qualified individuals to vacancies on such boards or commissions,
subject to confirmation of the City Council; and
WHEREAS, the last amendment to the City's Boards and Commissions appointment
process was passed by Council on April 16, 2012, through Resolution No. 3388; and
WHEREAS, the solicitation process and management of the City's Boards and
Commissions members was transferred from the City Manager's Office to the City Clerk's Office
in January 2020; and
WHEREAS, during the onset of the COVID-19 pandemic in early 2020, the process for
reviewing application packets and interviewing candidates was modified to accommodate meeting
restrictions, which also allowed far the use of new technology providing for the conduct of
interviews virtually; and
WHEREAS, the Mayor and City Council desire to continue reviewing City Boards and
Commissions application packets and interviewing candidates through a Council subcommittee
consisting of two Councilmembers and the Mayor, which has been effective and efficient for both
the City Council and applicants alike.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
Section 1: Applications for vacancies on City Boards and Commissions shall be solicited
by the City Clerk's Office on behalf of the City Council prior to when a position's term expires or
when a vacancy occurs due to a resignation or removal of a member.
Section 2: Application packets, of those candidates meeting the qualifications for the
Board or Commission position(s), shall be reviewed by a Council subcommittee appointed by the
Mayor,which shall include the Mayor and two Councilmembers. The Council subcommittee shall
be ad-hoc and appointed when applications are received for a current vacancy or vacancies or for
upcoming position term expirations. The Council subcommittee shall select those candidates it
deems best suited for the respective Board/Commission but not more than three candidates for
Resolution—BC Interview&Appointment Process- 1
Page 129 of 139
each vacancy to be filled. The Council subcommittee shall consider the following factors,
including,but not limited to :
a) Geographic representation
b) Gender representation
c) Ethnic representation
d) Familial and financial relationships of board members
e) Qualifications and expertise related to the subject matter of the respective Board or
Commission
Section 3: The Council subcommittee shall conduct the interviews of the selected
candidates and may recommend reappointment of an incumbent applicant without interview if the
incumbent has served not more than two consecutive terms since the last interview. At a City
Council meeting following such interviews, an interviewed candidate shall be selected by the
Mayor for appointment/reappointment to each vacant position. Any candidate selected by the
Mayor shall be subject to confirmation vote by the City Council; a majority vote of the quorum
present at such meeting shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions in this
resolution shall be superseded by this resolution.
Section 5: This Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this 24 day of October,
2022.
Blan s
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Barham, CMC err Fer I aw, PLLC
City Clerk City torneys
Resolution—BC Interview&Appointment Process-2
Page 130 of 139
Pasco City Council
September 22, 2025
Workshop
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Recommendations
for City Boards &
Commissions
Recruitment Process
September 22, 2025
Pasco City Council
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Proposed Changes
Proposed Change #1: Move from continuous application process semi-annual
Proposed Change #2: Evaluate eligible reappointments before advertising vacancy
Proposed Change #3: Align term start dates to January 1 & July 1
Board/Commission Current Term Start Proposed Change to Term Start
Arts & Culture Commission January 2 July 1
Civil Service Commission February 18 January 1
Code Enforcement Board January 2 January 1
Historic Preservation Commission August 2 July 1
Parks & Rec Advisory Board February 3 July 1
Planning Commission February 3 January 1
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Example Schedule
•September: Identify vacancies to start January 1, 2026, determine reappointment
eligibility, confirm subcommittee and interview dates.
•October: Advertise vacancies.
•November: Conduct interviews and make appointments.
•December: Onboard new members with staff liaison and City Clerk.
•January: Terms begin.
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Benefits of Recommendations
Efficiency
Consistency
Preparedness
Continuous ImprovementPa
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Request for Council Direction
Proposed Change #1: Move from continuous application process semi-annual
•Action Needed: Resolution to clarify process.
Proposed Change #2: Evaluate eligible reappointments before advertising vacancy
•Action Needed: Resolution to clarify process.
Proposed Change #3: Align term start dates to January 1 & July 1
•Action Needed: Ordinance to change start dates.
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Questions?Pa
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Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
Page 138 of 139
METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
Page 139 of 139