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HomeMy WebLinkAbout4647 Resolution - PWRF Ph4 PSA Amend No 2 w RH2 Engineering Resolution - PWRF PH 4 PSA Amendment No. 2 - 1 RESOLUTION NO. 4647 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE DESIGN OF THE PROCESS WATER REUSE FACILITY IMPROVEMENT PHASE 4: IRRIGATION SYSTEM FARM UPGRADES PROJECT. WHEREAS, the City of Pasco (City) and RH2 Engineering, Inc. entered into a Professional Service Agreement on May 9, 2023, to provide Engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS, the City and RH2 Engineering Inc. entered into Amendment No. 1 on November 23, 2023, to provide additional professional design engineering services; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City to enter into Amendment No. 2 with RH2 Engineering, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 2 between the City of Pasco and RH2 Engineering, Inc., as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment No. 2 on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute this Amendment. Be It Further Resolved, that this resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 15th day of September, 2025. _____________________________ David Milne Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys RH2 Engineering, Inc. – Amendment No. 2 to PSA PWRF Irrigation System Improvements – Project No. 23465 Version 08.15.2025 Page 1 AMENDMENT NUMBER 2 to PROFESSIONAL SERVICES AGREEMENT PWRF Irrigation System Improvements PROJECT: 23465 AGREEMENT NO. 23-014 WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 5/9/2023 to provide engineering services with respect to the PWRF Irrigation System Improvements project. WHEREAS, the City and RH2 Engineering, Inc. entered into an Amendment No. 1 to provide additional engineering services on 11/27/2023. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to provide additional professional engineering services, services during construction, and additional time of performance as described in Exhibit A. 1. Scope of Work: See Exhibit A. 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $306,744.00 for a total authorization amount of $837,397.00. See Exhibit B for full breakdown. 3. Time of performance: The services shall now be complete for the project on or before 12/31/2026. DATED THIS DAY______________________________. [date of execution] CITY OF PASCO, WASHINGTON RH2 ENGINEERING, INC. Harold L. Stewart II, City Manager Dan Mahlum, PE – Principal Exhibit A 1 9/2/2025 11:36:54 AM J:\Data\PSC\23-0092\00 Contract\A-2\A-2_SOW_PWRF Irrigation System Improvements.docx Scope of Work Amendment No. 2 City of Pasco PWRF Irrigation System Improvements Additional Work September 2025 Background The City of Pasco (City) has selected RH2 Engineering, Inc., (RH2) to provide professional services to design and permit upgrades to its Process Water Reuse Facility (PWRF) Irrigation Pump Station (IPS), as well as extensions and upgrades to the transmission and distribution of its treated and clean water pipelines for its land treatment system (LTS). These upgrades are hereby referenced as the PWRF Phase 4 Irrigation System Improvements. During design, funding availability changed, and alternate sites for LTS expansion were chosen by the City based on purchase/sale negotiations with landowners and comments from the Washington State Department of Ecology (Ecology). Available funding and alternate sites affected the pipe sizing and alignments for the LTS expansion. This amendment captures the level of effort necessary to accommodate these changes and to provide limited support during construction. Subtask numbering is continued from the original contact and previous amendments. Task 3 – Analysis and Preliminary Design (30 Percent) Objective: Determine the flow capacity of the IPS and the diameter of distribution mains and IPS mechanical piping, and incorporate design elements into the preliminary design. Prepare a preliminary Engineer’s opinion of probable construction cost (OPCC). RH2 will coordinate with Valley Science and Engineering and Geophysical Survey as subconsultants to support this Task. Approach: Remove the U.S. Bureau of Reclamation (Reclamation) South and future Washington State Department of Natural Resources parcels from the process water and fresh water hydraulic model, and add future demands for parcels adjacent to the NE Reclamation parcel. Resize proposed pumps and force mains to accommodate reallocated demands. Revise the predesign reports (process water and freshwater) based on updated hydraulic modeling efforts. Prepare a preliminary OPCC. Assumptions: •Piping to the NE Reclamation parcel (Circle 14) will be upsized to accommodate future acreage to the east. •City South (Circle 17) will remain in the hydraulic model. •The SE Reclamation parcel (Circles 16a and 16b) will remain in the hydraulic model. EXHIBIT A City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work Additional Work Amendment No. 2 2 9/2/2025 11:36:54 AM J:\Data\PSC\23-0092\00 Contract\A-2\A-2_SOW_PWRF Irrigation System Improvements.docx Provided by City: • Input on future parcels and acres that could be incorporated into the LTS. RH2 Deliverables: • Updated predesign reports in electronic PDF. • Preliminary OPCC in electronic PDF. Task 5 – 60-Percent IPS and Pipeline Design Objective: Prepare updated 60-percent design plans, specifications, and OPCC reflecting revised site work, distribution system improvements, electrical and structural work, and updated communication strategies. Approach: Remove the Reclamation South and City South parcels from the process water and freshwater LTS distribution system design plans per City direction. Upsize distribution piping going to the NE Reclamation parcel to serve adjacent parcels as identified by the City. Provide up to eight (8) hours of ground penetrating radar to locate buried utilities. Incorporate utility linework into plans. Conduct a site visit to evaluate the feasibility of using radio communication for three (3) new pivots. Revise the design to incorporate radios in lieu of fiber, if feasible. Prepare design for power and controls to the booster pump station (BPS) near Circles 13 and 14. Update the OPCC based on proposed design updates identified in this Scope of Work. Assumptions: • The 60-percent review comments will be constrained to details that were developed subsequent to the 30-percent review submittal, or that were revised or unresolved during the 30-percent review process. • Fiber communication will be stubbed at the IPS and routed through the Blasdel easement. • Radio communication will be used at the three (3) new pivots if determined feasible during the site visit. Provided by City: • Timely review comments as markups on the 60-percent design plans and specifications. City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work Additional Work Amendment No. 2 3 9/2/2025 11:36:54 AM J:\Data\PSC\23-0092\00 Contract\A-2\A-2_SOW_PWRF Irrigation System Improvements.docx RH2 Deliverables: • 60-percent plans and details that identify the major site, structural, mechanical, and electrical layouts, and related details in electronic PDF. • 60-percent OPCC in electronic PDF. Task 6 – 90-Percent IPS and Pipeline Design Objective: Update the 90-percent design plans, specifications, and OPCC to reflect the updated communication improvements, including the transition from fiber to communication at the pivots. Approach: Develop 90-percent design drawings incorporating the revised communication layout to replace fiber with radio systems at the three (3) new pivot locations. Update the technical specifications to reflect the radio communication equipment, installation requirements, and integration with existing infrastructure. Revise the 90-percent OPCC to account for changes in communication system components, including removal of fiber-related costs and addition of radio equipment and installation. Provided by City: • Timely review comments as markups on the 90-percent design plans and specifications. RH2 Deliverables: • Updated 90-percent plans and details in electronic PDF. • Updated 90-percent technical specifications in electronic PDF. • Updated 90-percent OPCC in electronic PDF. Task 15 – Services During Construction (Limited) Objective: Provide limited engineering services during construction to support the City. As the engineer of record, coordinate with the City, its designated utilities, and special inspector to respond to technical questions and issues. Services will include reviewing limited technical submittals, responding to requests for information (RFIs), performing on-site observations, and assisting with change proposals and change orders. Approach: Review limited technical submittals, as requested by the City, for general conformance to the project specifications. Provide written comments to the City. Respond to contractor RFIs, as requested by the City. Document and transmit responses to the City. Perform limited on-site observations, as requested by the City, in coordination with the City’s designated inspector(s). Provide brief field notes summarizing observations. City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work Additional Work Amendment No. 2 4 9/2/2025 11:36:54 AM J:\Data\PSC\23-0092\00 Contract\A-2\A-2_SOW_PWRF Irrigation System Improvements.docx Assist with change proposals and change orders as requested by the City. Provide programming and integration services for the controls installed during construction. Programming will include programmable logic controllers (PLCs), operator interface screens (OIS), and the computer-based supervisory control and data acquisition (SCADA) system. It is assumed that the programming will be based on standard programming developed for the City by RH2’s subsidiary, Control Systems NW LLC. Integrate the programming upgrades with the existing City system, including connecting the existing Historian system to the SCADA system programmed as part of this project. It is assumed that the City will purchase all licensing and hardware needed for the SCADA portion directly from the vendor. Observe the remote telemetry unit (RTU) components factory testing at the contractor’s panel shop prior to installation in the field, as requested. Perform initial testing of the PLCs and OIS on the RTU prior to installation in the field. Provide observation and support during startup activities, including the final operation of the project hardware/software components. Review field records provided by the contractor and prepare construction record drawings based on the changes. Assumptions: • It is anticipated that the City will be the lead inspector, lead construction contract administration, and be responsible for day-to-day activities. A maximum of 1,105 hours have been included in this Task to review technical submittals, respond to contractor questions, provide limited on-site observations, assist with change orders, and provide programming and startup services as shown in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually determined by the City and RH2. • RH2 is not responsible for site safety, or for determining means and methods or directing the contractor in their work. RH2 Deliverables: • Technical submittals in electronic PDF. • Applicable RFI responses in electronic PDF. • Field notes summarizing on-site observations in electronic PDF. • Change order proposals in electronic PDF. • PLC, OIS, and SCADA programming. • Attendance at RTU factor testing. • Attendance at startup activities. • Construction record drawings in electronic PDF. City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work Additional Work Amendment No. 2 5 9/2/2025 11:36:54 AM J:\Data\PSC\23-0092\00 Contract\A-2\A-2_SOW_PWRF Irrigation System Improvements.docx Project Schedule RH2 is prepared to commence with the work upon written authorization from the City. The revised project design is anticipated to be completed in November 2025. Construction is anticipated from January 2026 through July 2026. EXHIBIT B Fee Estimate Amendment No. 2 City of Pasco PWRF Irrigation System Improvements Additional Work Sep-25 Description Total Hours Total RH2 Labor Total Hours Total CSNW Labor Total ALL Hours Total ALL Labor Total Subconsultant Total Expense Total Cost Task 3 Analysis and Preliminary Design (30 Percent)139 30,270$ --$ 139 30,270$ -$ 2,793$ 33,063$ Task 5 60-Percent IPS and Pipeline Design 208 45,664$ 50 10,260$ 258 55,924$ 30,024$ 5,303$ 91,251$ Task 6 90-Percent IPS and Pipeline Design --$ 50 10,610$ 50 10,610$ -$ 265$ 10,875$ Task 15 Services During Construction (Limited)494 105,444$ 164 37,044$ 658 142,488$ 13,800$ 15,266$ 171,554$ PROJECT TOTAL 841 181,378$ 264 57,914$ 1,105 239,292$ 43,824$ 23,628$ 306,744$ \\corp.rh2.com\projects\Project\Data\PSC\23-0092\00 Contract\A-2\A-2_FEE_PWRF Irrigation System Improvementsv2 9/2/2025 11:38 AM RATE LIST RATE UNIT Professional I $175 $/hr Professional II $191 $/hr Professional III $213 $/hr Professional IV $234 $/hr Professional V $249 $/hr Professional VI $269 $/hr Professional VII $294 $/hr Professional VIII $317 $/hr Professional IX $326 $/hr Technician I $134 $/hr Technician II $148 $/hr Technician III $171 $/hr Technician IV $182 $/hr Technician V $198 $/hr Technician VI $217 $/hr Technician VII $236 $/hr Technician VIII $247 $/hr Control Specialist I $175 $/hr Control Specialist II $191 $/hr Control Specialist III $213 $/hr Control Specialist IV $234 $/hr Control Specialist V $249 $/hr Control Specialist VI $269 $/hr Control Specialist VII $294 $/hr Control Specialist VIII $317 $/hr Control Specialist IX $326 $/hr Control Technician I $134 $/hr Control Technician II $148 $/hr Control Technician III $171 $/hr Control Technician IV $182 $/hr Control Technician V $198 $/hr Control Technician VI $217 $/hr Control Technician VII $236 $/hr Control Technician VIII $247 $/hr Administrative I $90 $/hr Administrative II $105 $/hr Administrative III $124 $/hr Administrative IV $148 $/hr Administrative V $173 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7000 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost RH2 ENGINEERING, INC. 2025 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually.