HomeMy WebLinkAbout2025.09.15 Council Meeting Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, September 15, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this meeting.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 971 816 134#.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intéprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos dias antes para garantizar la disponiblidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
2. CALL TO ORDER
3. ROLL CALL
4. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by
Councilmembers, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
Page 1 of 244
5 - 17 (a) Approval of Meeting Minutes for September 2nd and September
8th
To approve the minutes of the Pasco City Council Regular Meeting
held on September 2, 2025, and Special Meetings & Regular
Workshop held on September 8, 2025.
18 - 21 (b) Bills and Communications - Approving Claims in the Total
Amount of $6,714,030.52 and Write-off Totaling $280.00
(delinquent bad debt)
To approve claims in the total amount of $6,714,030.52
($2,279,702.68 in Check Nos. 273572 - 273807; $3,155,637.20 in
Electronic Transfer Nos. 850967, 850979 - 850999; $16,252.86 in
Check Nos. 55069 - 55083; $1,262,437.78 in Electronic Transfer
Nos. 30230775 - 30231451).
To approve bad debt write-off for accounts receivable including Utility
Billing, Ambulance, Cemetery, General Accounts, and Miscellaneous
Accounts in the total amount of $280.00 and, of that amount,
authorize $280.00 to be turned over for collection.
22 - 32 (c) Ordinance No. 4788 - Amending PMC Section 5.05.170
Exemptions Related to Business Licenses
To adopt Ordinance No. 4788, amending the Pasco Municipal Code
Section 5.05.170 Exemptions related to Business Licenses and
Regulation.
33 - 46 (d) Resolution No. 4646 - Change Order No. 4 for Wastewater
Treatment Plant Phase 2A Construction Contract with Apollo
To approve Resolution No. 4646, authorizing the City Manager to
execute Change Order No. 4 with Apollo, Inc. for the Wastewater
Treatment Plant Phase 2A Plant Improvements Project.
47 - 63 (e) Resolution No. 4647 - Professional Services Agreement
Amendment No. 2 with RH2 Engineering, Inc. for Design
Services for the Process Water Reuse Facility Irrigation System
Farm Upgrades Project
To approve Resolution No. 4647, authorizing the City Manager to
execute Amendment No. 2 for the professional services agreement
with RH2 Engineering, Inc. for the design of the Process Water
Reused Facility (PWRF) Improvement Phase 4: Irrigation System
Farm Upgrades Project.
(RC) MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS
Page 2 of 244
64 - 65 (a) Proclamation Honoring the Life of Charlie Kirk
66 - 67 (b) Proclamation Declaring National Hispanic Heritage Month
6. PUBLIC COMMENTS - The public may address Council on any items
unless it relates to a scheduled Public Hearing. This item is provided to
allow the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of questions with the expectation of an immediate
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings. Lastly, when called
upon, please state your name and city or county residency into the
microphone before providing your comments.
7. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
68 - 70 (a) *Resolution No. 4649 - Setting a Public Hearing to Consider
Fatbeam Franchise Extension (5 minute staff presentation)
MOTION: I move to approve Resolution No. 4649, setting 7:00 PM,
October 6, 2025, as the time and date for a public hearing to consider
a Fiber Optic Franchise with Fatbeam LLC.
71 - 87 (b) Resolution No. 4650 - Application for Access Easement
(Driveway) for 2001 West Lewis Street (Parcel No. 119 481 026)
(10 minute staff presentation)
MOTION: I move to approve Resolution No. 4650, authorizing the
Mayor to execute the Access Easement Deed for 2001 Lewis, LLC.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
88 - 222 (a) Lodging Tax Advisory Committee (LTAC) Recommendations for
2026 (5 minute staff presentation)
Page 3 of 244
Option 1 - MOTION: I move to approve the Lodging Tax Advisory
Committee recommendations for the 2026 funding allocations as
presented.
-OR-
Option 2 - MOTION: I move to remand the 2026 recommendations
back to the Lodging Tax Advisory Committee.
-OR-
Option 3 - MOTION: I move to remove ________ from 2026 activities
and approve the remaining Lodging Tax Advisory Committee
recommendations as presented.
-OR-
Option 4 - MOTION: I move to remove _______ from 2026 activities
and remand the remaining activities to the Lodging Tax Advisory
Committee with Council recommendations.
223 - 242 (b) Payment Processors (10 minute staff presentation)
12. MISCELLANEOUS DISCUSSION
13. EXECUTIVE SESSION
(a) Discussion with Legal Counsel About Current or Potential
Litigation per RCW 42.30.110(1)(i) (15 minutes)
14. ADJOURNMENT
15. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
243 - 244 (b) Adopted Council Goals (Reference Only)
Page 4 of 244
AGENDA REPORT
FOR: City Council September 10, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: Approval of Meeting Minutes for September 2nd and September 8th
I. ATTACHMENT(S):
9.2.2025 and 9.8.2025 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Regular Meeting held on
September 2, 2025, and Special Meetings & Regular Workshop held on
September 8, 2025.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 5 of 244
MINUTES
City Council Regular Meeting
7:00 PM - Tuesday, September 2, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by David Milne, Mayor.
ROLL CALL
Councilmembers present: David Milne, Charles Grimm, Melissa Blasdel, and Leo
Perales
Councilmembers attending remotely: None
Councilmembers absent: Blanche Barajas and Peter Harpster
Staff present: Harold Stewart, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Kevin Crowley, Fire Chief; Eric Ferguson,
City Attorney; Haylie Matson, Community & Economic Development Director; Sara
Matzen, Human Resources Director; Arman Rashid, IT Director; Ken Roske, Police
Chief; Maria Serra, Public Works Director; and Debby Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA
Approval of Meeting Minutes for August 18th and August 25th
To approve the minutes of the Pasco City Council Regular Meeting held on August
18, 2025, and Regular Workshop held on August 25, 2025.
Bills and Communications - Approving Claims in the Total Amount of
$7,813,521.95
To approve claims in the total amount of $7,813,521.95 ($3,572,769.60 in Check
Nos. 273281 - 273571; $2,942,090.94 in Electronic Transfer Nos.850721 - 850789,
850805, 850807 - 850808, 850810, 850812 - 850965; $14,296.82 in Check
Nos.55055 - 55068; $1,284,364.59 in Electronic Transfer Nos. 30230082 -
30230774).
Page 1 of 5Page 6 of 244
Ordinance No. 4785 - Amending PMC Section 5.05.170 Exemptions Related to
Business Licenses
To adopt Ordinance No. 4785, amending the Pasco Municipal Code Section
5.05.70 exemptions related to Business Licenses and Regulation.
Resolution No. 4642 - Amended and Restated Interlocal Cooperative
Agreement Tri-Cities HOME Consortium 2026, 2027, and 2028
To approve Resolution No. 4642, approving the Amended and Restated Interlocal
Cooperative Agreement with the Tri-Cities HOME Consortium for Program Years
2026-2028.
Resolution No. 4643 - Project Acceptance for the West Pasco Water
Treatment Plant Phase 2
To approve Resolution No. 4643, accepting work performed by Apollo, Inc. under
contract for the West Pasco Water Treatment Plant Improvements Phase 2 Project.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember Blasdel
to approve the Consent Agenda as read.
RESULT: Motion carried unanimously by Roll Call vote. 4-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Blasdel, and Councilmember Perales
ABSENT: Councilmember Barajas and Councilmember Harpster
PROCLAMATIONS AND ACKNOWLEDGEMENTS
Attendance Awareness Month Proclamation
Dr. LoAnn Ayers, CEO with United Way Benton & Franklin Counties, spoke about
the importance of school attendance.
Mayor Milne read the proclamation for "Attendance Awareness Month" for
September 2025 and presented it to Dr. LoAnn Ayers.
PUBLIC COMMENTS
Zach Poteet, Benton County resident, expressed concern regarding a Pasco Police
Department custody issue that he was involved in.
Roger Wright, Pasco resident and Franklin PUD Commissioner, commented
homelessness surrounding the Franklin PUD building located at North 14th Avenue
& West Clark Street. He asked that action be taken in Pasco to improve the
homelessness issue.
Mary Mahoney, Pasco resident, commented on the City's Capital Improvement
Plan (CIP), homelessness, PPFD Aquatic Facility, Animal Control, a Local
Page 2 of 5Page 7 of 244
Improvement District (LID) for her property, and the flood plain and loss of bald
eagles.
Amber Waid, Pasco resident, commented on legal issues associated with the water
issues at her residence.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Verbal Reports from Councilmembers
Mayor Milne expressed appreciation to the City Councilmembers for the work they
do for the City of Pasco.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Public Hearing & Ordinance No. 4786 - SG Land Management LLC & Desert
Bloom LLC Annexation, Including a Portion of Burns Road Right-of-Way
(ANX 2025-001)
Ms. Matson provided a brief report on the proposed annexation. She noted that the
zoning of the annexed property will come back to Council at a future meeting.
Mayor Milne declared the Public Hearing open to consider the proposed
annexation.
Andrew Lybbert, one of the applicants, stated that the property is in the UGA that
City Council previously approved. He asked Council support this annexation and
the proposed development to help with providing affordable housing in Pasco.
Following three calls, Mayor Milne declared the Public Hearing closed.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember Blasdel
to adopt Ordinance No. 4786, relating to annexation and annexing certain real
property to the City of Pasco and, further, authorize publication by summary only.
RESULT: Motion carried unanimously. 4-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Blasdel, and Councilmember Perales
ABSENT: Councilmember Barajas and Councilmember Harpster
Public Hearing & Ordinance No. 4787 - Amendment to the Pasco Municipal
Code Section 25.85.020(14) Related to Car Washes
Ms. Matson explained the text amendment related to car washes was to meet the
new design standards.
Page 3 of 5Page 8 of 244
Mayor Milne declared the Public Hearing open to consider the proposed Pasco
Municipal Code (PMC) text amendment.
Following three calls for comments, and there being none, Mayor Milne declared
the Public Hearing closed.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember Blasdel
To adopt Ordinance No. 4787, amending Pasco Municipal Code Subsection
25.85.020(14) related to car washes in C-1 Retail Business District.
RESULT: Motion carried unanimously. 4-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Blasdel, and Councilmember Perales
ABSENT: Councilmember Barajas and Councilmember Harpster
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Resolution No. 4644 - Setting Time and Date for a Public Hearing for a ROW
Vacation-Rocky Hills Management LP (VAC2025-002)
Ms. Matson provided a brief report on the proposed right-of-way (ROW) vacation
and requested Council to approve the date and time for a public hearing to discuss
it.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember Blasdel
to approve Resolution No. 4644, setting 7:00 PM, Monday, October 20, 2025,
as the date and time for a public hearing to consider vacation of a portion of
Road 104 right-of-way, as established by Special Warranty Deed under Auditor's
File Number 505754.
RESULT: Motion carried unanimously. 4-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Blasdel, and Councilmember Perales
ABSENT: Councilmember Barajas and Councilmember Harpster
Resolution No. 4645 - Approving 2025-2027 Pasco Police Commanding
Officers Association Collective Bargaining Agreement
Ms. Matzen provided a brief background of the proposed collective bargaining
agreement. Police Captains Parramore and Vaught expressed appreciation to staff
and approval of this agreement.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember Blasdel
to approve Resolution No. 4645, approving the 2025-2027 Collective Bargaining
Agreement with the Pasco Police Commanding Officers Association (PCOA).
RESULT: Motion carried unanimously. 4-0
AYES: Mayor Milne, Mayor Pro Tem Grimm, Councilmember
Blasdel, and Councilmember Perales
Page 4 of 5Page 9 of 244
ABSENT: Councilmember Barajas and Councilmember Harpster
MISCELLANEOUS DISCUSSION
Mr. Perales commented on upcoming local football games.
Mayor Pro Tem Grimm congratulated Community & Economic Development
Director Matson on her recent marriage.
Ms. Blasdel announced that Coach Rebecca "Becca" Schwan recently retired from
the Pasco High Dance Team.
EXECUTIVE SESSION
Council adjourned into Executive Session at 7:45 PM for 20 minutes returning at
8:05 PM to discuss with legal counsel about current or potential litigation per RCW
42.30.110(1)(i) with the City Manager, Deputy City Manager, and City Attorney.
At 8:05 PM Mayor Milne announced that the Executive Session would continue for
another 10 minutes or until 8:15 PM.
At 8:16 PM Mayor Milne announced that the Executive Session would continue for
another 5 minutes or until 8:21 PM.
At 8:22 PM Mayor Milne announced that the Executive Session would continue for
another 5 minutes or until 8:27 PM.
Mayor Milne called the meeting back to order at 8:28 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:28 PM.
PASSED and APPROVED on _______________________.
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 5 of 5Page 10 of 244
MINUTES
City Council Special Meeting
11:30 AM - Monday, September 8, 2025
Red Lion Hotel, Pasco Airport & Convention Center
ATTENDEES
Councilmembers: David Milne, Charles Grimm, Blanche Barajas, and Melissa
Blasdel
Staff: Harold Stewart, City Manager and Ken Roske, Police Chief
PASCO CHAMBER OF COMMERCE ANNUAL MEETING
A quorum of Council attended the Pasco Chamber of Commerce Annual
Sunshine business luncheon. Where Pasco Police Sergeant Travis Parker wat
the key-note speaker. The luncheon also celebrated the accomplishments of
outgoing board members, installation of ne board members and officers and the
distribution of various awards.
PASSED and APPROVED on _______________________.
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 1 of 1Page 11 of 244
MINUTES
City Council Special Meeting
7:00 PM - Monday, September 8, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by David Milne, Mayor.
ROLL CALL
Councilmembers present: David Milne, Blanche Barajas, Melissa Blasdel, Charles
Grimm, Peter Harpster, and Leo Perales
Councilmembers attending remotely:
Councilmembers absent: None
Staff present: Harold Stewart, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Griselda Garcia, Interim Finance
Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Haylie Matson,
Community & Economic Development Director; Sara Matzen, Human Resources
Director; Arman Rashid, IT Director; Ken Roske, Police Chief; Maria Serra, Public
Works Director; and Debby Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
EXECUTIVE SESSION
Council adjourned into Executive Session at 7:02 PM for 20 minutes returning at
7:22 PM to evaluate the qualifications of a candidate for appointment to elective
office per RCW 42.30.110(1)(h) with the City Manager and City Attorney.
At 7:22 PM Mayor Milne announced that the Executive Session would continue
for another ten minutes or until 7:32 PM.
At 7:32 PM Mayor Milne announced that the Executive Session would continue
for another five minutes or until 7:38 PM.
Page 1 of 2Page 12 of 244
Mayor Milne called the meeting back to order at 7:38 PM.
COUNCIL POSITION NO. 4 VACANCY
Selection of Finalists for Interviews for City Council District No. 4 Vacancy
Mr. Stewart expressed appreciation for all the individuals who applied and
provided the next steps in the appointment process and stated that the interview
questions will be ready for the upcoming interviews.
MOTION: Mayor Pro Tem Grimm moved, seconded by Councilmember
Blasdel to approve the following candidates, Joe Cotta, Patrick Jones, Abel
Campos, and Tanya Bowers, for Council Position No. 4 be interviewed by City
Council on Monday, September 15, 2025, starting at 6:00 PM.
RESULT: Motion carried unanimously by Roll Call vote. 6-0
AYES: Mayor Milne, Councilmember Barajas, Councilmember
Blasdel, Mayor Pro Tem Grimm, Councilmember
Harpster, and Councilmember Perales
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:42 PM.
PASSED and APPROVED on _______________________.
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 2 of 2Page 13 of 244
MINUTES
City Council Workshop Meeting
7:20 PM - Monday, September 8, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 7:42 PM by David Milne, Mayor.
ROLL CALL
Councilmembers present: David Milne, Blanche Barajas, Melissa Blasdel, Charles
Grimm, Peter Harpster, and Leo Perales
Councilmembers attending remotely:
Councilmembers absent: None
Staff present: Harold Stewart, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Griselda Garcia, Interim Finance
Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Haylie Matson,
Community & Economic Development Director; Arman Rashid, IT Director; Ken
Roske, Police Chief; Maria Serra, Public Works Director; and Debby Barham, City
Clerk
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS
Mr. Harpster reported on the City Annual Employee Appreciation Luncheon and
TRIDEC Board meeting he recently attended. He also attended a promotion event
of staff at the Benton County Prosecutor's Office.
Ms. Blasdel reported on the key-note speaker at the Annual Pasco Chamber of
Commerce Awards Luncheon. She also commented on a recent Hispanic
Chamber of Commerce's cultural event held at Peanuts Park.
Mayor Pro Tem Grimm also reported on the Annual Pasco Chamber of
Commerce Luncheon and the award he received during the event.
Page 1 of 4Page 14 of 244
Ms. Blasdel reported on another Pasco Chamber of Commerce event held at
Osprey Point.
ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC COMMENT
Community & Economic Development Department Work Plan
Ms. Matson presented the draft work plan for the Community & Economic
Development Department.
Council and Ms. Matson discussed different aspects of the draft work plan
throughout the presentation.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Adjustment of Utility Tax Rate For City Owned Utilities
Ms. Sigdel explained the tax rates for utilities in Washington State and the current
percentages in the Pasco and neighboring cities. She provided three options to
increase the City-owned utilities tax rates.
Council and Ms. Sigdel discussed the need for the tax rate increases, which were
due to the imbalance of higher expenses without adequate revenues to pay for
the City services.
Mr. Harpster, Ms. Barajas and Mayor Milne expressed support for a 1.5% tax
increase.
Mr. Perales did not support a tax increase at this time.
Ms. Blasdel and Mr. Grimm were still thinking about the options and did not state
their preference.
Mr. Stewart commented on the decrease in utilities revenues, noting the tax
decreases with telephone & cable television utilities specifically. He explained the
increases due to increased costs for materials, equipment, and so forth, which
translate into the higher costs of to the City for providing its public services. The
City cannot sustain itself using these older tax models and changes need to be
addressed.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
RECESS
Mayor Milne called a five-minute recess at 9:02 PM.
Page 2 of 4Page 15 of 244
CONTINUED ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC
COMMENT
General Fund Monthly Report - July 2025
Ms. Garcia provided a brief report on the July 2025 General Fund Report.
Mayor Pro Tem Grimm commented on property tax rates for Pasco and compared
the rates paid in the Cities of Kennewick and Richland.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Change Order No. 4 for Wastewater Treatment Plant Phase 2A
Construction Contract with Apollo
Ms. Serra provided a brief report on the proposed Change Order No. 5 for the
Wastewater Treatment Plant Phase 2A improvements project.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
Resolution - Professional Services Agreement Amendment No. 2 with RH2
Engineering, Inc. for Design Services for the Process Water Reuse Facility
Irrigation System Farm Upgrades Project
Ms. Serra provided a brief report on the proposed Amendment No. 2 for a
Professional Services Agreement (PSA) for the Process Water Reuse Facility
design services.
Mayor Pro Tem Grimm and Mr. Perales asked for clarification and Ms. Serra
answered the questions.
Mayor Milne called for public comments three (3) times and no one came forward
to speak.
MISCELLANEOUS COUNCIL DISCUSSION
Mayor Pro Tem Grimm announced the Fiery Foods Festival this coming weekend.
Mr. Stewart commented on past weeks since he joined Pasco. He announced that
there will be a change in how key information is provided to City Council and the
general public and he will be implementing a City Manager Memo. This Memo will
be provided twice a month and included in the Council's meeting packets under
the Miscellaneous section of the agenda. He also noted two key positions, one for
a City Attorney and the Finance Director will be posted soon.
Page 3 of 4Page 16 of 244
EXECUTIVE SESSION
Mr. Ferguson asked for a ten-minute Executive Session to discuss with legal
counsel about current or potential litigation per RCW 42.30.110(1)(i).
Council adjourned into Executive Session at 9:30 PM for ten minutes returning at
9:40 PM to discuss with legal counsel about current or potential litigation per
RCW 42.30.110(1)(i) with the City Manager, Deputy City Manager, and City
Attorney.
At 9:40 PM Mayor Milne announced that the Executive Session would continue
for another ten minutes or until 9:50 PM.
Mayor Milne called the meeting back to order at 9:50 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:50 PM.
PASSED and APPROVED on _______________________.
ADDITIONAL NOTES
Adopted Council Goals (Reference Only)
APPROVED: ATTEST:
David Milne, Mayor Debra Barham, City Clerk
Page 4 of 4Page 17 of 244
AGENDA REPORT
FOR: City Council September 11, 2025
TO: Harold Stewart City Manager City Council Regular
Meeting: 9/15/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Bills and Communications - Approving Claims in the Total Amount of
$6,714,030.52 and Write-off Totaling $280.00 (delinquent bad debt)
I. ATTACHMENT(S):
Accounts Payable 08.28.25 to 09.10.25
Write-offs (direct and bad debt)//Collection 07.18.25 to 09.10.25
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $6,714,030.52 ($2,279,702.68 in
Check Nos. 273572 - 273807; $3,155,637.20 in Electronic Transfer Nos.
850967, 55083; - 55069 Nos. Check $16,252.86 850999; - 850979 in
$1,262,437.78 in Electronic Transfer Nos. 30230775 - 30231451).
To approve bad debt write-off for accounts receivable including Utility Billing,
Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the
total amount of $280.00 and, of that amount, authorize $280.00 to be turned
over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
There are two categories of accounts receivable write-offs:
1. Direct write-offs are small in value or, in the case of Ambulance Fund,
reflect a reduction of fees related to a discount required by DSHS and
Medicare. These direct write-offs are not sent to collection.
2. Write-offs referred to collection and have been in arrears for a given
number of days and exceed minimum values that move them out of the
direct write-off category.
Please see the summary page attached to this agenda item for details.
V. DISCUSSION:
Page 18 of 244
Page 19 of 244
REPORTING PERIOD:
September 15, 2025
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 273572 - 273807 55069 - 55083
Total Check Amount $2,279,702.68 $16,252.86 Total Checks 2,295,955.54$
Electronic Transfer Numbers 850967 30230775 - 30231451
850979 - 850999
Total EFT Amount $3,155,637.20 $1,262,437.78 $0.00 $0.00 Total EFTs 4,418,074.98$
Grand Total 6,714,030.52$
Councilmember B
100 838,752.79
110 10,886.89
140 39.34
142 127,930.28
145 1,714.49
150 69,332.94
160 8,957.90
168 33,957.68
170 1,345.25
180 1,893.61
185 2,368.64
188 58,397.08
190 377.50
194 16,059.91
196 HOTEL/ MOTEL EXCISE TAX 1,163.66
367 574,763.30
410 2,330,058.60
510 33,681.72
520 406,324.40
630 2,134.62
690 2,193,889.92
GRAND TOTAL ALL FUNDS:6,714,030.52$
FLEX
PAYROLL CLEARING
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
MEDICAL/ DENTAL/ VISION INSURANCE
ECONOMIC DEVELOPMENT
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/ SEWER
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMENT LODGING
REVOLVING ABATEMENT
CEMETERY
ANIMAL CONTROL
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
C.D. BLOCK GRANT
HOME CONSORTIUM GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
Councilmember A
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed
as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such
Harold Stewart, City Manager Griselda Garcia, Finance Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
15th day of September, 2025 that the merchandise or services hereinafter specified have been received and are approved for payment:
August 28 to September 10, 2025
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
The City Council
Page 20 of 244
BAD DEBT WRITE-OFF/COLLECTION
July 18, 2025 to September 10, 2025
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs under
$20 with no current forwarding address or are accounts in "occupant" status. Accounts
submitted for collection exceed $20.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which
are either un-collectable or have been assigned for collections because the property owner has
not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
4. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
5. GENERAL - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
6. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
Direct Referred to Total
Write-off Collection Write-off
Utility Billing $ - - -
Ambulance $ - - -
Code Enforcement $ -
Cemetery $ - - -
General $ - - -
Miscellaneous $ -
280.00
280.00
TOTAL: $ -
280.00
280.00
Page 21 of 244
AGENDA REPORT
FOR: City Council September 12, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Ordinance No. 4788 - Amending PMC Section 5.05.170 Exemptions
Related to Business Licenses
I. ATTACHMENT(S):
Ordinance
Ordinance Approved on 9.2.2025
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4788, amending the Pasco Municipal
Code and Licenses Business to Exemptions 5.05.170 Section related
Regulation.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
On September 2nd, 2025 Regular Council meeting, Council approved an
ordinance to make changes to City's Business License program. State law
required the City to increase the monetary threshold exemption from $2,000 to
$4,000 for out-of-city businesses. Staff requested and Council approved
extending this threshold increase to in-city businesses. However, the in-City
businesses will still be subject to routine fire inspections when classified as
moderate or high hazard occupancies or in cases where specific conditions
within low hazard occupancies warrant inspection.
V. DISCUSSION:
Staff discovered that the incorrect ordinance was attached to the published
agenda and did not include the extension of exemption to in-City businesses.
This ordinance rectifies that error.
Page 22 of 244
Page 23 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 5.05.170 EXEMPTIONS
RELATED TO BUSINESS LICENSES AND REGULATION.
WHEREAS, the City Council recently adopted Ordinance No. 4785 to comply with RCW
35.90 by updating the exemption threshold for out-of-city businesses and incorporating a CPI-
based inflation adjustment, as required by the model ordinance developed by the Washington State
Department of Revenue and the Association of Washington Cities; and
WHEREAS, to promote consistency and reduce regulatory burden, the City Council now
seeks to extend the monetary threshold exemption to all businesses, whether located within or
outside city limits, when their gross revenue within the City falls below the established threshold;
and
WHEREAS, the City Council is also adopting additional language to ensure continued
attention to life safety through routine fire inspections for certain exempt businesses based on
occupancy risk; and
WHEREAS, this ordinance supports the City Council’s goals of promoting economic
vitality, enhancing financial sustainability, and improving quality of life by reducing
administrative barriers for small businesses and encouraging local economic activity through fair
and streamlined regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section 5.05.170 of the Pasco Municipal Code entitled “Exemptions”
is hereby amended and shall read as follows:
5.05.170 Exemptions.
To the extent set forth in this chapter, the following persons and businesses shall be
exempt from the registration, license and/or license fee requirements as outlined in
this chapter:
(1) Monetary Threshold. Any person or business whose annual value of products,
gross proceeds of sales, or gross income of the business in the City is equal to or
less than $2,000 and who does not maintain a place of business at a commercial
location within the City shall be exempt from the general business license
requirements in this chapter. The exemption does not apply to regulatory license
requirements or activities that require a specialized permit.
Page 24 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 2
Beginning January 1, 2026, the threshold amount is $4000. The threshold amount
will be adjusted every forty-eight months on January 1, by an amount equal to the
increase in the Consumer Price Index (“CPI”) for “West Urban, All Urban
Consumers” (CPI-U) for each 12-month period ending on June 30 as published by
the United States Department of Labor Bureau of Labor Statistics or successor
agency. To calculate this adjustment, the current rate will be multiplied by one plus
the cumulative four-year (forty-eight month) CPI increase using each 12-month
period ending on June 30 of each prior year, and rounded to the nearest $100.
However, if any of the annual CPI increases are more than five (5) percent, a five
(5) percent increase will be used in computing the annual basis and if any of the
annual CPI decreased during the forty-eight-month period, a zero (0) percent
increase will be used in computing the annual basis.
(2) Nonprofit Organizations. Nonprofit organizations operating without private
profit, either regularly or temporarily, for a public, charitable, educational, literary,
fraternal or religious purpose shall apply for a no fee business license at the City
and conduct activities only after the no fee business license has been issued. This
no fee provision shall apply only to the nonprofit organization but not persons
sponsored by nonprofit organizations if any private profit whatsoever is derived
from its operation. Any business conducted where only a part of the proceeds go to
a nonprofit organization is not exempt from a business license fee.
(3) Businesses physically located in the City of Pasco are exempt from obtaining a
general city business license under PMC 5.05.170 (1-2), such as those meeting the
monetary threshold, remain subject to routine fire inspections if classified as a
moderate to high hazard occupancy or if specific conditions in a low hazard
occupancy warrant routine inspection. Occupancy risk categories related to the
building structure type and the nature of occupancy are defined in Chapters 3 and
16 of the International Building Code.
[Ord. 4785, 2025; Ord. 4441 § 5, 2019; Ord. 4397 § 2, 2018; Ord. 4380 § 1, 2018;
Ord. 4372 § 17, 2017; Ord. 3394 § 1, 1999; Ord. 2619 § 1, 1986; Ord. 1907 § 4,
1977; Code 1970 § 5.04.170; Code 1954 § 3-1.170 - 3-1.206.]
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Page 25 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 3
Section 4. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ____ day of
________, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 26 of 244
AGENDA REPORT
FOR: City Council August 26, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/2/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Ordinance No. 4785 - Amending PMC Section 5.05.170 Exemptions
Related to Business Licenses
I. ATTACHMENT(S):
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4785, amending the Pasco Municipal
Code Licenses Section 5.05.70 exemptions related to Business and
Regulation.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
In 2017, the Washington State Legislature passed RCW 35.90, requiring cities
with general business license programs to adopt a model ordinance for out-of-
city businesses, including standardized exemption thresholds. The City of
Pasco has since implemented several ordinance updates in response to this
state mandate and related changes.
In 2017, Ordinance No. 4372 amended the Pasco Municipal Code (PMC)
Sections 5.04.010 and 5.04.170 to align with the initial state requirements,
including $2,000 a and business" in definition of uniform a "engaging
exemption threshold for out-of-city businesses without a physical presence in
Pasco.
In 2018, Ordinance No. 4397 reaffirmed and clarified the exemption provisions
and business license definitions to ensure consistency with RCW 35.90 and
with the administration of licenses through the Washington State Business
Page 27 of 244
Licensing Service (BLS).
In 2021, Ordinance No. 4441 updated the PMC to reflect additional changes in
how general business licenses are administered, and to clarify applicability and
fee structures for businesses operating within and outside city limits.
As part of the scheduled model ordinance review process, the Association of
Washington Cities (AWC), in coordination with the Department of Revenue,
has now updated the statewide model ordinance to increase the exemption
threshold for out-of-city businesses to $4,000 in gross income, effective
January 1, 2026. The update also introduces a built-in Consumer Price Index
(CPI-U) adjustment, which will automatically revise the threshold every four
years based on cumulative inflation.
In order to remain in compliance with RCW 35.90 and maintain the City’s
partnership with the Business Licensing Service, the City of Pasco must adopt
the updated threshold and associated CPI adjustment provisions by providing
at least 75 days’ notice to the Department of Revenue in advance of the
January 1, 2026, effective date.
V. DISCUSSION:
The proposed ordinance amends the Pasco Municipal Code (PMC) Section
5.05.170 to align with the updated model ordinance developed by the
Association of Washington Cities (AWC) in partnership with the Washington
State Department of Revenue. This update is required under RCW 35.90.080,
which mandates that all cities with a general business license program adopt
the model language, including the monetary exemption threshold, to ensure
uniformity across jurisdictions.
Under the current PMC, out-of-city businesses that do not maintain a
physical presence in Pasco are exempt from obtaining a general business
license if they generate $2,000 or less in annual gross revenue within the City.
The updated model ordinance increases this threshold to $4,000, effective
January 1, 2026, and introduces an automatic inflation adjustment every four
years based on the Consumer Price Index for All Urban Consumers (CPI-U),
Western Region, rounded to the nearest $100.
Beyond the state required changes, staff is also recommending that we extend
this exemption to businesses physically located within the City but remain
subject to routine fire inspections if classified as a moderate to high hazard
occupancy or if specific conditions in a low hazard occupancy warrant routine
inspection.
Because the City issues and renews its business licenses through the
Page 28 of 244
Washington State Business Licensing Service (BLS), the City must provide a
minimum of 75 days’ notice to the Department of Revenue in order to meet the
January 1, 2026, implementation date. Adoption of the ordinance now ensures
compliance with this timeline and avoids disruption to the BLS partnership.
This was presented at the August 25, 2025 Council Workshop.
Staff recommends adopting these changes to remain in compliance with RCW
35.90 and to ensure continued partnership with the Business Licensing
Service.
Page 29 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 5.05.170 EXEMPTIONS
RELATED TO BUSINESS LICENSES AND REGULATION.
WHEREAS, the Washington State Legislature enacted RCW 35.90, requiring all cities
with general business license programs to adopt a model ordinance developed in partnership with
the Department of Revenue and the Association of Washington Cities; and
WHEREAS, under RCW 35.90.080, the Association of Washington Cities, in
coordination with a representative committee of cities and with input from business stakeholders,
was required to develop a model ordinance that includes a uniform minimum licensing threshold
for out-of-city businesses; and
WHEREAS, as part of the required periodic update to the model ordinance, the threshold
for requiring a general business license for out-of-city businesses has been increased from $2,000
to $4,000 in annual revenue, effective January 1, 2026, and must be adopted by all participating
cities; and
WHEREAS, the updated model ordinance also includes a mandatory inflation adjustment
mechanism that increases the threshold every four years based on cumulative inflation, as
measured by the Consumer Price Index for All Urban Consumers (CPI-U), Western Region,
rounded to the nearest $100; and
WHEREAS, the City of Pasco administers its general business license program through
the Washington State Business Licensing Service (BLS) and is, therefore, required by RCW
35.90.070 to provide at least 75 days’ notice of this change to the Department of Revenue prior to
implementation; and
WHEREAS, the City Council has determined that the monetary threshold exemption for
business license requirements should apply to all businesses, whether located within or outside
city limits, in order to reduce regulatory burden on businesses with minimal economi c activity;
and
WHEREAS, the City Council finds that adopting the updated model threshold and CPI
adjustment provisions is necessary to comply with State law and further supports extending the
monetary threshold exemption to businesses located within the City in order to ensure consistency,
reduce regulatory burden, and maintain participation in the Business Licensing Service (BLS)
program.
Page 30 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. That Section 5.05.170 of the Pasco Municipal Code entitled “Exemptions”
is hereby amended and shall read as follows:
5.05.170 Exemptions.
To the extent set forth in this chapter, the following persons and businesses shall be
exempt from the registration, license and/or license fee requirements as outlined in
this chapter:
(1) Monetary Threshold. Any person or business whose annual value of products,
gross proceeds of sales, or gross income of the business in the City is equal to or
less than $2,000 and who does not maintain a place of business at a commercial
location within the City shall be exempt from the general business license
requirements in this chapter. The exemption does not apply to regulatory license
requirements or activities that require a specialized permit.
Beginning January 1, 2026, the threshold amount is $4000. The threshold amount
will be adjusted every forty-eight months on January 1, by an amount equal to the
increase in the Consumer Price Index (“CPI”) for “West Urban, All Urban
Consumers” (CPI-U) for each 12-month period ending on June 30 as published by
the United States Department of Labor Bureau of Labor Statistics or successor
agency. To calculate this adjustment, the current rate will be multiplied by one plus
the cumulative four-year (forty-eight month) CPI increase using each 12-month
period ending on June 30 of each prior year, and rounded to the nearest $100.
However, if any of the annual CPI increases are more than five (5) percent, a five
(5) percent increase will be used in computing the annual basis and if any of the
annual CPI decreased during the forty-eight-month period, a zero (0) percent
increase will be used in computing the annual basis.
(2) Nonprofit Organizations. Nonprofit organizations operating without private
profit, either regularly or temporarily, for a public, charitable, educational, literary,
fraternal or religious purpose shall apply for a no fee business license at the City
and conduct activities only after the no fee business license has been issued. This
no fee provision shall apply only to the nonprofit organization but not persons
sponsored by nonprofit organizations if any private profit whatsoever is derived
from its operation. Any business conducted where only a part of the proceeds go to
a nonprofit organization is not exempt from a business license fee.
[Ord. 4441 § 5, 2019; Ord. 4397 § 2, 2018; Ord. 4380 § 1, 2018; Ord. 4372 § 17,
2017; Ord. 3394 § 1, 1999; Ord. 2619 § 1, 1986; Ord. 1907 § 4, 1977; Code 1970
§ 5.04.170; Code 1954 § 3-1.170 - 3-1.206.]
Page 31 of 244
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 3
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code
reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors
or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or
numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This Ordinance shall take full force and effect five (5) days
after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
Page 32 of 244
AGENDA REPORT
FOR: City Council September 8, 2025
TO: Harold L. Stewart II, City Manager City Council Regular
Meeting: 9/15/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Resolution No. 4646 - Change Order No. 4 for Wastewater Treatment
Plant Phase 2A Construction Contract with Apollo
I. ATTACHMENT(S):
Resolution
Exhibit A - Change Order No. 4
Attachment 1 - Summary of Change Order No. 4 Items
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:City the 4646, No. authorizing approve to Resolution move I
Manager to execute Change Order No. 4 with Apollo, Inc. for the Wastewater
Treatment Plant Phase 2A Plant Improvements Project.
III. FISCAL IMPACT:
Engineer's Construction Estimate $19,273,122.00
Awarded Construction Contract $13,996,917.00
Previously Approved Change Orders No. 1 - 3 $350,450.26
Proposed Change Order No. 4 $314,349.26
New Contract Total $14,661,716.52
The project construction is funded through a State Revolving Fund low interest
loan awarded by the Washington State Department of Ecology under loan
agreement WQC-2024-Pasco-00007, which was authorized through Council
adoption of Resolution No. 4424 on March 4, 2024.
The proposed change order can be accommodated within the project change
order allowance line item of $711,345.00, as authorized within the WQC-2024-
Pasco-00007 loan agreement.
Total construction contract changes, including proposed Change Order No. 4,
Page 33 of 244
represent approximately 4.7% of the original awarded contract amount, and
within the authorized project budget.
IV. HISTORY AND FACTS BRIEF:
The construction contract for the Wastewater Treatment Plant (WWTP) Phase
2A Plant Improvements project was awarded to Apollo, Inc. (Apollo) on March
20, 2023. Since construction began, three (3) Change Orders (COs) have been
approved as follows:
Previously approved changes orders addressed minor design changes,
removal of work, fire alarm system modifications, electrical modifications,
structural modifications, system functionality and safety for future operations.
These change orders were approved either through the authority delegated to
the City Manager or through Council action, as appropriate. Change Orders
Nos. 1 through 3 totaled $350,450.26.
V. DISCUSSION:
This item was presented to Council at the September 8, 2025, Workshop as a
discussion item.
The proposed Change Order (CO) combines a series of smaller components,
identified as Change proposal requests (CPRs) and Work Change Directives
(WCD). These were identified, reviewed, and packaged for approval into
proposed CO No. 4.
All CPR and WCD items packaged within CO No.4 are fully outlined and
summarized in Attachment 1 for further reference. The items within this CO
primarily address changed conditions, aging components that required either
repair or removal as encountered during construction, and improvements for
future maintenance and operational efficiencies.
Change Order No. 4 includes a series of items categorized into site work,
mechanical/electrical improvements and instrumentation upgrades. Site-related
work includes, for example, additional yard hydrant, and increased number of
concrete collars, additional surface restoration and slope protections with
landscape rock, added concrete at polymer building. Mechanical, electrical
and controls enhancements account for removal of the sludge fast fill system,
field modifications to the Centrisys dewatering system to optimize performance
and rebuilding the secondary scum pump, the installation of a sludge density
analyzer and cleaning/modifying the dewatering centrate bypass system.
In some cases, the extent of change order work performed was difficult to
assess due to unknown or changing site conditions requiring further
Page 34 of 244
exploratory investigation prior to evaluation of cost proposals. Such change
proposals were tracked as time and materials force account costs while the
remainder of changes with fully defined scope were up-front negotiated cost
estimates. Attachment 1 indicates base costs (contract additions or deducts)
associated with each CPR or WCD item without Washington state sales tax
included.
These itemized changes constitute a fourth Change Order to the project in the
amount of $314,394.26 with no working days added to the original contract
time.
Staff recommends approval of CO No. 4 in the amount of $314,349.26 for the
Wastewater Treatment Plant - Phase 2A Plant Improvements.
Page 35 of 244
Resolution - CO No. 4 for WWTP Phase 2A - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON.
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO.
4 WITH APOLLO, INC. FOR THE WASTEWATER TREATMENT PLANT
PHASE 2A PLANT IMPROVEMENTS PROJECT.
WHEREAS, the City of Pasco (City) and Apollo, Inc. (Apollo) entered into a Construction
Contract on March 20, 2023, for construction of the Wastewater Treatment Plant (WWTP) Phase
2A Plant Improvements; and
WHEREAS, previously approved Change Orders No. 1 and No. 2 were under the authority
provided to the City Manager; and
WHEREAS, previously approved Change Order No. 3 was approved by Council on March
17, 2025, via Resolution No. 4575; and
WHEREAS, proposed Change Order No. 4 is being issued to address changes related to
unforeseen site conditions at an aging operating treatment facility construction site in addition to
design modifications and enhancements identified to improve functionality of new treatment
systems and associated components; and
WHEREAS, the $314,349.26 amount of Change Order No. 4 added to the cumulative sum
of previously approved Change Orders, exceeds the City Manager’s authority, and thus determined
to obtain Council approval; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City to enter into Change Order No.
4 with Apollo.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of Change
Order No. 4 between the City of Pasco and Apollo as attached hereto and incorporated herein as
Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized to execute said Change Order No. 4 on behalf of the City of Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
Page 36 of 244
Resolution - CO No. 4 for WWTP Phase 2A - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
_______, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 37 of 244
Resolution Exhibit A
Change Order No. 4
Wastewater Treatment Plant (WWTP) PH2A Construction
Located in City of Pasco’s Records Retention Management S oftware
(Laserfiche) under City Council’s 2020-2029 Resolutions folder
Link:
https://docs.pasco-wa.gov/WebLink/DocView.aspx?id=1305612&dbid=0&repo=CityofPasco
Page 38 of 244
AƩachment 1
1
Summary of WWTP Phase 2A Improvements Change Order No. 4 Items (Amounts w/o Tax Included)
CPR 027 – Sludge Fast Fill Removal (ROM Final) (add of $26,333.86): DemoliƟon of the exisƟng
sludge fast fill structure and mechanical supply. This piping and valving is no longer needed. If
not removed now it will need to be removed later but will be more difficult and costly. No
addiƟonal working days included.
CPR 033 – Landscape Rock Near Centrate Tank (add of $6,592.78): The surface restoraƟon
between the centrate tank and the centrate pump staƟon needs a necessary revision due to
relocaƟon of a compressor which has also created steeper grades. Fill will be provided around
the concrete sidewalk with fractured landscaping rock to hold back the underlying soil and
prevent erosion. No addiƟonal working days included.
CPR 035 – Yard Hydrant at Solids Loadout (add of $11,290.70): City operaƟons staff requested a
frost-free yard hydrant. ConnecƟon will be made to exisƟng line near the concrete solids loadout
area. No addiƟonal working days included.
CPR 040 – Network Rack (add of $1,419.02): The City IT Department requires its camera security
system to be a wall-mounted network rack. The Contractor is to provide and install. No
addiƟonal working days included. No addiƟonal working days included.
CPR 046 – UV Building Outlet (add of $2,739.86): City operaƟons staff requested an exterior
electrical outlet on the UV building in the shared wall of the new electrical room. Includes
exterior rated outlet, conduit, and conductors. No addiƟonal working days included.
CPR 047 – SHB Door Light (add of $2,240.44): The City operaƟons staff requested a light above
the door, below the awning, for the solids handling building main entry doorway to provide
addiƟonal light. No addiƟonal working days included.
CPR 048 – Sludge Density Analyzer (add of $29,384.99): MounƟng modificaƟons are required
for Sludge Density Analyzers. No addiƟonal working days included.
CPR 049 – Centrisys Field ModificaƟons (add of $10,874.06): During installaƟon, the dewatering
centrifuge manufacturer recommended modificaƟons to the inlet, dewatering centrifuge
sampling and thickening centrifuge supply polymer piping. These addiƟonal items will help with
operaƟons staff control and maintenance. No addiƟonal working days included.
CPR 055 – Concrete Collars (add of $5,534.69): The City operaƟons staff requested concrete
collars around all manhole, valve boxes and cleanouts in areas of new asphalt. This will protect
the surface from deterioraƟon around these items. No addiƟonal working days included.
Page 39 of 244
AƩachment 1
2
CPR 057 – Backflow Preventers SHB and Polymer (add of $6,316.16): The addiƟon of backflow
preventers is required to prevent clean water from flowing backward into the clean water
system. No addiƟonal working days included.
CPR 060 – MCC UPS Receptacle (add of $ 8,029.31): City operaƟons staff requested the addiƟon
of receptacles in the Solids Handling Building Motor Control Centers and Centrate Pump StaƟon
Motor Control Centers for all Human Machine Interface (HMI) screens. No addiƟonal working
days included.
CPR 063 – Surface RestoraƟon (add of $ 119,161.79): AddiƟonal areas of surface restoraƟon are
needed to the WWTP site to provide operaƟons staff a surface in good condiƟons and beƩer for
maintenance. As City equipment drives across the site, the asphalt will conƟnue to degrade and
become a larger problem without improvements. No addiƟonal working days included.
CPR 065 – Sec Scum Lobepro Rebuild (add of $ 8,468.56): During startup of the new Waste
AcƟvated Sludge pumps, a Secondary Scum Pump (LobePro) ran dry overnight and overheated
causing premature wear to the lobes. The City operaƟons staff requested the pump to be rebuilt
with the addiƟon of an external thermal sensor to prevent motor/pump from overheaƟng in the
future. No addiƟonal working days included.
CPR 070 – UV Skim Coat (add of $ 24,729.50): The City operaƟons staff is requested to coat one
of the two UV channels as it has experienced degradaƟon over Ɵme. Aggregate has fallen out of
the profile. No addiƟonal working days included.
CPR 073 – Polymer Building Concrete (add of $ 3,044.82):
Item 1: City operaƟons staff requested to pour a concrete step in front of the polymer skids so
staff can beƩer access the HMI screens. No addiƟonal working days included.
Item 2: City operaƟons staff washes polymer totes at a storm drain catch basin. The catch basin
is not channeled, and polymer collects in the sump area. City operaƟons staff requested for this
area to be filled with concrete and channeling to be provided from the catch basin inlets/outlets
so the polymer will not collect. No addiƟonal working days included.
WCD 006 – Dewatering Centrate Bypass Clean and ModificaƟons (add of $22,498.10): The
exisƟng configuraƟon is allowing solids to seƩle inside the Biosolids Dewatering Centrate storage
tank. Improvements to the exisƟng tank are required and include the installaƟon of a temporary
gravity centrate bypass, cleaning the centrate tank and modificaƟons to the mixing system. No
addiƟonal working days included.
Page 40 of 244
Pasco City Council
September 15, 2025
Regular Meeting
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WWTP Phase 2A –
Change Order No. 4
September 15, 2025
Pasco City Council
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WWTP Phase 2A Improvements Update
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Construction Activities
Approximately 95% complete as
of August 2025.
Partial turnover to WWTP
Operations was achieved earlier in
2025.
Anticipated project completion
by Q1 2026
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WWTP Phase 2A Construction Costs
4
CostContract Items
$19,273,122.00Engineer’s Estimate
$13,996,917.00Bid Award
$ 350,450.26 (2.5%)Change Orders No. 1-3
$ 314,349.26(+2.2%)Change Order No. 4
$14,661,716.52New Contract Amount
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WWTP Phase 2A Change Order No. 4
5
The proposed Change Order No. 4 adds $314,349.26 (including sales tax) to the project and
brings the total construction contract amount to $314,349.26. The proposed Change Proposal
Requests (CPRs) and Work Change Directives (WCDs) line items within Change Order No. 4 are
summarized below:
CPRs – Summarized in Agenda Packet Attachment 1 (Add of $266,160.54 w/o tax)
WCDs – Summarized in Agenda Packet Attachment 1 (Add of $22,498.10 w/o tax)
Sales Tax – (Add of $25,690.62)
Each CPR and WCD was verified as necessary additions, and negotiated with the Contractor.
They were found to be reasonable by both City Staff, the Consultant/Construction Management
(CM) team, and approved by Ecology.
Staff recommends approval of Change Order No. 4.
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AGENDA REPORT
FOR: City Council September 8, 2025
TO: Harold L. Stewart II, City Manager City Council Regular
Meeting: 9/15/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Resolution No. 4647 - Professional Services Agreement Amendment
No. 2 with RH2 Engineering, Inc. for Design Services for the Process
Water Reuse Facility Irrigation System Farm Upgrades Project
I. ATTACHMENT(S):
Resolution
Exhibit A - Professional Services Agreement
Power Point Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:City the authorizing 4647, No. approve to move I Resolution
Manager to execute Amendment No. 2 for the professional services agreement
with RH2 Engineering, Inc. for the design of the Process Water Reused Facility
(PWRF) Improvement Phase 4: Irrigation System Farm Upgrades Project.
III. FISCAL IMPACT:
Summary:
Original PSA $462,640.00
Amendment No. 1 $68,013.00
Proposed Amendment No. 2 $306,744.00
New PSA Total $837,397.00
This work will be absorbed in the project cost, paid by a secured Revenue Bond
for the PWRF Utility (Fund 460).
This project's authorized budget in this biennium is $17M.
The secured funds for the project are currently $6.5M in revenue bond. This is
sufficient to cover the proposed amendment.
IV. HISTORY AND FACTS BRIEF:
The Process Water Reuse Facility (PWRF) Irrigation System Farm Upgrades
Page 47 of 244
Project encompasses the fourth phase of the current series of planned
improvements and modifications to the PWRF. This project (informally referred
to as PWRF Improvements Phase 4) will replace existing irrigation system
components nearing their end-of-life, construct new irrigation assets to convey
the pretreated process water to the City-owned land application farm circles,
and extend the system to newly created land application areas from recently
purchased parcels.
The City secured the professional services of RH2 to provide holistic planning,
design and permitting support services for the proposed improvements to
implement the land treatment system expansion consistent with the “Process
Water Reuse Facility Engineering Report”approved by the State of
Washington Department of Ecology on April 12, 2023.
Prior amendment No. 1 to the PSA addressed various evolving project needs.
These included added Field Investigations and background review, 60 and 90
percent Irrigation Pump Station (IPS) Improvements Designs, and Bid ready
plans and specifications.
As funding availability and immediate needs for the facility were further refined,
the scope of the project was subject to revisions and adjustments.
V. DISCUSSION:
This Item was presented to Council at the September 8, 2025, Workshop as a
discussion item.
The proposed Amendment No. 2 to RH2 Professional services agreement
increases the scope of work for the consultant. The amendment also includes
additional analysis and design for pipelines and IPS (Irrigation Pump Station)
design adjustments to reflect the revised site work, additional distribution
system improvements, and updated controls for the system. The majority of the
amendment provides for consultant services during construction, to assist with
engineering services through the duration of project and assistance during
project closeout.
Staff has reviewed and recommends approval of Amendment No. 2 to the PSA
with RH2 Engineering in the amount of $306,744.00 for the PWRF - Phase 4
Irrigation System Farm Upgrades project.
Page 48 of 244
Resolution - PWRF PH 4 PSA Amendment No. 2 - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2
FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2
ENGINEERING, INC. FOR THE DESIGN OF THE PROCESS WATER REUSE
FACILITY IMPROVEMENT PHASE 4: IRRIGATION SYSTEM FARM
UPGRADES PROJECT.
WHEREAS, the City of Pasco (City) and RH2 Engineering, Inc. entered into a
Professional Service Agreement on May 9, 2023, to provide Engineering services with respect to
the Process Water Reuse Facility (PWRF) Improvements project; and
WHEREAS, the City and RH2 Engineering Inc. entered into Amendment No. 1 on
November 23, 2023, to provide additional professional design engineering services; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City to enter into Amendment No. 2
with RH2 Engineering, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of
Amendment No. 2 between the City of Pasco and RH2 Engineering, Inc., as attached hereto and
incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Amendment No. 2 on behalf of the City of
Pasco; and to make minor substantive changes as necessary to execute this Amendment.
Be It Further Resolved, that this resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ______,
2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 49 of 244
RH2 Engineering, Inc. – Amendment No. 2 to PSA
PWRF Irrigation System Improvements – Project No. 23465
Version 08.15.2025 Page 1
AMENDMENT NUMBER 2 to
PROFESSIONAL SERVICES AGREEMENT
PWRF Irrigation System Improvements
PROJECT: 23465
AGREEMENT NO. 23-014
WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services
Agreement on 5/9/2023 to provide engineering services with respect to the PWRF Irrigation
System Improvements project.
WHEREAS, the City and RH2 Engineering, Inc. entered into an Amendment No. 1 to
provide additional engineering services on 11/27/2023.
NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to
provide additional professional engineering services, services during construction, and additional
time of performance as described in Exhibit A.
1. Scope of Work:
See Exhibit A.
2. Fee:
The compensation for the work is based on a Time and Materials Basis not to exceed
the amount of $306,744.00 for a total authorization amount of $837,397.00. See
Exhibit B for full breakdown.
3. Time of performance:
The services shall now be complete for the project on or before 12/31/2026.
DATED THIS DAY______________________________.
[date of execution]
CITY OF PASCO, WASHINGTON RH2 ENGINEERING, INC.
Harold L. Stewart II, City Manager Dan Mahlum, PE – Principal
Exhibit A
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Scope of Work
Amendment No. 2
City of Pasco
PWRF Irrigation System Improvements
Additional Work
September 2025
Background
The City of Pasco (City) has selected RH2 Engineering, Inc., (RH2) to provide professional services to
design and permit upgrades to its Process Water Reuse Facility (PWRF) Irrigation Pump Station (IPS),
as well as extensions and upgrades to the transmission and distribution of its treated and clean water
pipelines for its land treatment system (LTS). These upgrades are hereby referenced as the PWRF
Phase 4 Irrigation System Improvements.
During design, funding availability changed, and alternate sites for LTS expansion were chosen by the
City based on purchase/sale negotiations with landowners and comments from the Washington
State Department of Ecology (Ecology). Available funding and alternate sites affected the pipe sizing
and alignments for the LTS expansion. This amendment captures the level of effort necessary to
accommodate these changes and to provide limited support during construction. Subtask numbering
is continued from the original contact and previous amendments.
Task 3 – Analysis and Preliminary Design (30 Percent)
Objective: Determine the flow capacity of the IPS and the diameter of distribution mains and IPS
mechanical piping, and incorporate design elements into the preliminary design. Prepare a
preliminary Engineer’s opinion of probable construction cost (OPCC). RH2 will coordinate with Valley
Science and Engineering and Geophysical Survey as subconsultants to support this Task.
Approach:
Remove the U.S. Bureau of Reclamation (Reclamation) South and future Washington State
Department of Natural Resources parcels from the process water and fresh water hydraulic
model, and add future demands for parcels adjacent to the NE Reclamation parcel. Resize
proposed pumps and force mains to accommodate reallocated demands.
Revise the predesign reports (process water and freshwater) based on updated hydraulic
modeling efforts. Prepare a preliminary OPCC.
Assumptions:
•Piping to the NE Reclamation parcel (Circle 14) will be upsized to accommodate future acreage
to the east.
•City South (Circle 17) will remain in the hydraulic model.
•The SE Reclamation parcel (Circles 16a and 16b) will remain in the hydraulic model.
EXHIBIT A
Page 51 of 244
City of Pasco Exhibit A
PWRF Irrigation System Improvements Scope of Work
Additional Work Amendment No. 2
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Provided by City:
• Input on future parcels and acres that could be incorporated into the LTS.
RH2 Deliverables:
• Updated predesign reports in electronic PDF.
• Preliminary OPCC in electronic PDF.
Task 5 – 60-Percent IPS and Pipeline Design
Objective: Prepare updated 60-percent design plans, specifications, and OPCC reflecting revised site
work, distribution system improvements, electrical and structural work, and updated
communication strategies.
Approach:
Remove the Reclamation South and City South parcels from the process water and freshwater
LTS distribution system design plans per City direction.
Upsize distribution piping going to the NE Reclamation parcel to serve adjacent parcels as
identified by the City.
Provide up to eight (8) hours of ground penetrating radar to locate buried utilities.
Incorporate utility linework into plans.
Conduct a site visit to evaluate the feasibility of using radio communication for three (3) new
pivots. Revise the design to incorporate radios in lieu of fiber, if feasible.
Prepare design for power and controls to the booster pump station (BPS) near Circles 13
and 14.
Update the OPCC based on proposed design updates identified in this Scope of Work.
Assumptions:
• The 60-percent review comments will be constrained to details that were developed
subsequent to the 30-percent review submittal, or that were revised or unresolved during the
30-percent review process.
• Fiber communication will be stubbed at the IPS and routed through the Blasdel easement.
• Radio communication will be used at the three (3) new pivots if determined feasible during
the site visit.
Provided by City:
• Timely review comments as markups on the 60-percent design plans and specifications.
Page 52 of 244
City of Pasco Exhibit A
PWRF Irrigation System Improvements Scope of Work
Additional Work Amendment No. 2
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RH2 Deliverables:
• 60-percent plans and details that identify the major site, structural, mechanical, and electrical
layouts, and related details in electronic PDF.
• 60-percent OPCC in electronic PDF.
Task 6 – 90-Percent IPS and Pipeline Design
Objective: Update the 90-percent design plans, specifications, and OPCC to reflect the updated
communication improvements, including the transition from fiber to communication at the pivots.
Approach:
Develop 90-percent design drawings incorporating the revised communication layout to
replace fiber with radio systems at the three (3) new pivot locations.
Update the technical specifications to reflect the radio communication equipment,
installation requirements, and integration with existing infrastructure.
Revise the 90-percent OPCC to account for changes in communication system components,
including removal of fiber-related costs and addition of radio equipment and installation.
Provided by City:
• Timely review comments as markups on the 90-percent design plans and specifications.
RH2 Deliverables:
• Updated 90-percent plans and details in electronic PDF.
• Updated 90-percent technical specifications in electronic PDF.
• Updated 90-percent OPCC in electronic PDF.
Task 15 – Services During Construction (Limited)
Objective: Provide limited engineering services during construction to support the City. As the
engineer of record, coordinate with the City, its designated utilities, and special inspector to respond
to technical questions and issues. Services will include reviewing limited technical submittals,
responding to requests for information (RFIs), performing on-site observations, and assisting with
change proposals and change orders.
Approach:
Review limited technical submittals, as requested by the City, for general conformance to the
project specifications. Provide written comments to the City.
Respond to contractor RFIs, as requested by the City. Document and transmit responses to
the City.
Perform limited on-site observations, as requested by the City, in coordination with the City’s
designated inspector(s). Provide brief field notes summarizing observations.
Page 53 of 244
City of Pasco Exhibit A
PWRF Irrigation System Improvements Scope of Work
Additional Work Amendment No. 2
4
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Assist with change proposals and change orders as requested by the City.
Provide programming and integration services for the controls installed during construction.
Programming will include programmable logic controllers (PLCs), operator interface screens
(OIS), and the computer-based supervisory control and data acquisition (SCADA) system. It is
assumed that the programming will be based on standard programming developed for the
City by RH2’s subsidiary, Control Systems NW LLC. Integrate the programming upgrades with
the existing City system, including connecting the existing Historian system to the SCADA
system programmed as part of this project. It is assumed that the City will purchase all
licensing and hardware needed for the SCADA portion directly from the vendor.
Observe the remote telemetry unit (RTU) components factory testing at the contractor’s
panel shop prior to installation in the field, as requested. Perform initial testing of the PLCs
and OIS on the RTU prior to installation in the field.
Provide observation and support during startup activities, including the final operation of the
project hardware/software components.
Review field records provided by the contractor and prepare construction record drawings
based on the changes.
Assumptions:
• It is anticipated that the City will be the lead inspector, lead construction contract
administration, and be responsible for day-to-day activities. A maximum of 1,105 hours have
been included in this Task to review technical submittals, respond to contractor questions,
provide limited on-site observations, assist with change orders, and provide programming and
startup services as shown in the attached Fee Estimate. If additional effort is needed, that
extra work will be mutually determined by the City and RH2.
• RH2 is not responsible for site safety, or for determining means and methods or directing the
contractor in their work.
RH2 Deliverables:
• Technical submittals in electronic PDF.
• Applicable RFI responses in electronic PDF.
• Field notes summarizing on-site observations in electronic PDF.
• Change order proposals in electronic PDF.
• PLC, OIS, and SCADA programming.
• Attendance at RTU factor testing.
• Attendance at startup activities.
• Construction record drawings in electronic PDF.
Page 54 of 244
City of Pasco Exhibit A
PWRF Irrigation System Improvements Scope of Work
Additional Work Amendment No. 2
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Project Schedule
RH2 is prepared to commence with the work upon written authorization from the City. The revised
project design is anticipated to be completed in November 2025. Construction is anticipated from
January 2026 through July 2026.
Page 55 of 244
EXHIBIT B
Fee Estimate
Amendment No. 2
City of Pasco
PWRF Irrigation System Improvements
Additional Work
Sep-25
Description
Total
Hours
Total RH2
Labor
Total
Hours
Total CSNW
Labor
Total ALL
Hours
Total ALL
Labor
Total
Subconsultant
Total Expense Total Cost
Task 3 Analysis and Preliminary Design (30 Percent)139 30,270$ --$ 139 30,270$ -$ 2,793$ 33,063$
Task 5 60-Percent IPS and Pipeline Design 208 45,664$ 50 10,260$ 258 55,924$ 30,024$ 5,303$ 91,251$
Task 6 90-Percent IPS and Pipeline Design --$ 50 10,610$ 50 10,610$ -$ 265$ 10,875$
Task 15 Services During Construction (Limited)494 105,444$ 164 37,044$ 658 142,488$ 13,800$ 15,266$ 171,554$
PROJECT TOTAL 841 181,378$ 264 57,914$ 1,105 239,292$ 43,824$ 23,628$ 306,744$
\\corp.rh2.com\projects\Project\Data\PSC\23-0092\00 Contract\A-2\A-2_FEE_PWRF Irrigation System Improvementsv2 9/2/2025 11:38 AMPage 56 of 244
RATE LIST RATE UNIT
Professional I $175 $/hr
Professional II $191 $/hr
Professional III $213 $/hr
Professional IV $234 $/hr
Professional V $249 $/hr
Professional VI $269 $/hr
Professional VII $294 $/hr
Professional VIII $317 $/hr
Professional IX $326 $/hr
Technician I $134 $/hr
Technician II $148 $/hr
Technician III $171 $/hr
Technician IV $182 $/hr
Technician V $198 $/hr
Technician VI $217 $/hr
Technician VII $236 $/hr
Technician VIII $247 $/hr
Control Specialist I $175 $/hr
Control Specialist II $191 $/hr
Control Specialist III $213 $/hr
Control Specialist IV $234 $/hr
Control Specialist V $249 $/hr
Control Specialist VI $269 $/hr
Control Specialist VII $294 $/hr
Control Specialist VIII $317 $/hr
Control Specialist IX $326 $/hr
Control Technician I $134 $/hr
Control Technician II $148 $/hr
Control Technician III $171 $/hr
Control Technician IV $182 $/hr
Control Technician V $198 $/hr
Control Technician VI $217 $/hr
Control Technician VII $236 $/hr
Control Technician VIII $247 $/hr
Administrative I $90 $/hr
Administrative II $105 $/hr
Administrative III $124 $/hr
Administrative IV $148 $/hr
Administrative V $173 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.7000
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
RH2 ENGINEERING, INC.
2025 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually. Page 57 of 244
Pasco City Council
September 15, 2025
Regular Meeting
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PWRF Phase 4 Irrigation
Systems PSA Amendment No. 2
September 15, 2025
Pasco City Council
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PWRF Phase 4 Professional Services Costs
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Additional
Irrigation
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PWRF Phase 4 Professional Services Costs
4
The proposed Amendment No. 2 adds $306,744.00 to the project and brings the total
professional services agreement amount to $837,397.00. The added services for Amendment No.
2 are summarized below:
Task 1 – Analysis and Preliminary Design updates due to updated site work and hydraulic
profiles.
Task 5 & 6 – Updated Design for Intake Pump Station and Pipeline.
Task 15 – Additional services during construction.
Each professional services agreement was verified as necessary additions and negotiated with
City staff. They were found to be reasonable and needed by City Staff.
Staff recommends approval of PSA Amendment No. 2.
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PWRF Phase 4 Professional Services Costs
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CostProfessional Services Agreement
$ 462,640.00Original PSA
$ 68,013.00PSA Amendment No. 1
$306,744.00PSA Amendment No. 2
$837,397.00New Professional Services Agreement
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Proclamation
“Honoring the Life of Charlie Kirk”
September 15, 2025
WHEREAS, Charlie Kirk was the founder of Turning Point USA, a national nonprofit
organization committed to educating young people about the principles of limited government, free
markets, and personal responsibility; and
WHEREAS, Charlie Kirk boldly proclaimed his faith in Jesus Christ, consistently grounding his
public service and civic engagement in biblical values and a deep conviction that faith must be lived
out in both private and public life; and
WHEREAS, Charlie Kirk worked tirelessly to equip a new generation of Americans to think
critically, engage civically, and uphold the ideals of freedom, family, and faith; and
WHEREAS, Charlie Kirk believed in the power of civic trust, community involvement, and moral
leadership to strengthen democracy; and
WHEREAS, Charlie Kirk’s life was tragically cut short when he was assassinated while engaging
in dialogue with college students, an act that shocked the nation and underscored the growing need for
civil discourse, mutual respect, and the protection of those who speak boldly on matters of conscience
and truth; and
WHEREAS, despite his untimely death, Charlie’s enduring legacy lives on through the lives of
those he inspired to serve their communities, engage those around them, and stand firm in their
convictions; and
WHEREAS, the City of Pasco joins communities across the country in mourning this profound
loss and in recognizing the impact of Charlie’s voice, leadership, and unwavering devotion to truth;
and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby
proclaim September 15th, 2025 as a day to Honor the Life of Charlie Kirk and urge all residents to
reflect on Charlie’s legacy of faith, freedom, and service, and to recommit ourselves to those
foundational values.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City
of Pasco, State of Washington, to be affixed this 15th day of September 2025.
David Milne, Mayor
Page 64 of 244
City of Pasco
Page 65 of 244
Proclamación
“Mes Nacional de la Herencia Hispana”
15 de septiembre – 15 de octubre, 2025
CONSIDERANDO QUE, la diversidad cultural de América ha ayudado a fortalecer y a definir a
nuestro país por cientos de años; y
CONSIDERANDO QUE, durante el Mes Nacional de la Herencia Hispana reconocemos a los
millones de Hispanoamericanos cuyo amor por la familia, el trabajo duro, y la comunidad han ayudado a
unirnos como pueblo y a sostenernos como una nación; y
CONSIDERANDO QUE, también recordamos a aquellos orgullosos patriotas Hispanoamericanos
quienes lucharon y murieron por nuestro país en cada guerra y conflicto desde nuestra fundación; y
CONSIDERANDO QUE, como empresarios y funcionarios públicos, estudiantes y artistas, los
Hispanoamericanos han proporcionado sabiduría, energía y liderazgo en comunidades pequeñas y
grandes a lo largo del país; y
CONSIDERANDO QUE, aunque muchos Hispanoamericanos están prosperando hoy en día, otros
aún están luchando para vencer obstáculos, incluyendo el idioma y las barreras culturales; y
CONSIDERANDO QUE, renovamos nuestro compromiso para asegurarnos que todos los
Hispanoamericanos tengan acceso a las oportunidades necesarias para perseguir y realizar sus sueños; y
CONSIDERANDO QUE, el tema de 2025, “Herencia Colectiva: Honrando el Pasado, Inspirando el
Futuro,” nos alienta a reconocer el espíritu de innovación, resiliencia y unidad que definen la
experiencia hispana, y honra a los líderes visionarios dentro de la comunidad hispana cuyos esfuerzos
pioneros han abierto el camino hacia una sociedad más inclusiva y próspera; y
AHORA, POR LO TANTO, YO, David Milne, Alcalde de la Ciudad de Pasco, Washington, por la
presente proclamo el 15 de septiembre hasta el 15 de octubre del 2025, como
“Mes de la Herencia Hispana”
en la Ciudad de Pasco, e invito a todos a celebrar y a apoyar la herencia abundante de nuestros
residentes Hispanos.
EN FE DE LO CUAL, suscribimos la presente con nuestro Sello Oficial de la Ciudad de Pasco,
Estado de Washington, en este día 13 de septiembre del 2025.
David Milne, Alcalde
Ciudad de Pasco
Page 66 of 244
Proclamation
“National Hispanic Heritage Month”
September 15 - October 15, 2025
WHEREAS, America's cultural diversity has helped strengthen and define our country for hundreds of
years; and
WHEREAS, during National Hispanic Heritage Month we recognize the millions of Hispanic
Americans whose love of family, hard work, and community have helped unite us as a people and sustain
us as a nation; and
WHEREAS, we remember also those proud Hispanic American patriots who fought and died for our
country in every war and conflict since our founding; and
WHEREAS, as entrepreneurs and public servants, scholars and artists, Hispanic Americans have
provided wisdom, energy, and leadership in both small and large communities across this country; and
WHEREAS, while many Hispanic Americans today are thriving, others are still struggling to overcome
obstacles, including language and cultural barriers; and
WHEREAS, we renew our commitment to ensuring that all Hispanic Americans have access to the
opportunities needed to pursue and realize their dreams; and
WHEREAS, the 2025 theme, “Collective Heritage: Honoring the Past, Inspiring the Future,”
encourages us to recognize the spirit of innovation, resilience, and unity that define the Hispanic experience,
and honors the visionary leaders within the Hispanic community whose trailblazing efforts have paved the
way for a more inclusive and prosperous society; and
NOW, THEREFORE, I, David Milne, Mayor of the City of Pasco, Washington, do hereby proclaim
September 15 through October 15, 2025 as
“Hispanic Heritage Month”
in the City of Pasco and encourage all to celebrate and support the rich heritage of our Hispanic residents.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of
Pasco, State of Washington, to be affixed this 15th day of September 2025.
David Milne, Mayor
City of Pasco
Page 67 of 244
AGENDA REPORT
FOR: City Council August 27, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Maria Serra, Director
Public Works
SUBJECT: *Resolution No. 4649 - Setting a Public Hearing to Consider Fatbeam
Franchise Extension (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4649, setting 7:00 PM, October 6,
2025, as the time and date for a public hearing to consider a Fiber Optic
Franchise with Fatbeam LLC.
III. FISCAL IMPACT:
Fatbeam is subject to a renewal fee of $1,000.
IV. HISTORY AND FACTS BRIEF:
Pasco Municipal Code (PMC) provides for fiber optic franchises within Title 15
Telecommunications. By following the guidelines found therein, the City can
allow use of the public right-of-way that benefits the people of Pasco.
A fiber optic franchise falls under the general provisions of PMC Chapter 15.40
and does not qualify as either a cable system franchise, which would be
covered by PMC Chapter 15.96 or a small cell system, covered under PMC
Section 15.40.050 and others.
Fatbeam, LLC has fiber optic cable facilities within the City's right-of-way and
had a franchise agreement from March 2015 to March 2025. The renewal of
this franchise agreement requires a public hearing per PMC Subsection
15.20.080(2).
V. DISCUSSION:
Page 68 of 244
Before considering franchise renewal, Council must hold a public hearing. Staff
recommends setting the hearing for October 6, 2025, at the regular Council
meeting.
Page 69 of 244
Resolution – Setting PH for Fatbeam, LLC Franchise Agr. - 1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
SETTING 7:00 PM, OCTOBER 6, 2025, AS THE TIME AND DATE FOR A
PUBLIC HEARING TO CONSIDER A FIBER OPTIC CABLE FRANCHISE
WITH FATBEAM LLC.
WHEREAS, on March 16, 2015, City Council adopted Ordinance No. 4213 approving a
Fiber Optic Cable Franchise Agreement with Fatbeam, LLC; and
WHEREAS, the Fatbeam, LLC Fiber Optic Cable Franchise Agreement ended on March
27, 2025; and
WHEREAS, Fatbeam, LLC and staff have been negotiating a new Fiber Optic Cable
Franchise Agreement; and
WHEREAS, Pasco Municipal Code requires City Council to hold a public hearing prior
to approving a proposed Fiber Optic Cable Franchise Agreement with Fatbeam, LLC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That a public hearing to consider a Fiber Optic Cable Franchise Agreement with Fatbeam,
LLC will be held before City Council of the City of Pasco in the Council Chambers at 525 N.
Third Avenue, Pasco, Washington at the hour of 7:00 p.m., on the 6th day of October 2025.
Be It Further Resolved that the City Clerk of the City of Pasco give notice of said public
hearing as required by law.
Be It Further Resolved that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ____ day of
___________, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 70 of 244
AGENDA REPORT
FOR: City Council April 23, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Resolution No. 4650 - Application for Access Easement (Driveway) for
2001 West Lewis Street (Parcel No. 119 481 026) (10 minute staff
presentation)
I. ATTACHMENT(S):
Resolution
Access Easement
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4650, authorizing the Mayor to
execute the Access Easement Deed for 2001 Lewis, LLC.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
West Lewis Street has been designated as a limited access facility from the
south city limits to 18th Street under Ordinance No. 1304 (1968), as later
amended by Ordinance No. 1824 (1976). As a result, properties along this
corridor do not have automatic rights of access. Any new or modified access
must be reviewed and approved by the City Council.
These ordinances have since been codified in the Pasco Municipal Code
(PMC) Title 10 "Vehicles and Traffic," Chapter 10.85 "Limited Access
Facilities."
An application for an access easement within this corridor was originally
submitted by Paul Knutzen (Knutzen Engineering) on behalf of 2001 Lewis
LLC, the current property owner. The application was initially rescinded but re-
Page 71 of 244
submitted on January 31, 2025. The property owner's desire to construct the
driveway is twofold: to solidify the access easement to prevent future issues
and to improve access for current use, making the property more attractive to
prospective lessees.
During April 28, 2025, Council Workshop, Council directed staff to explore the
appropriate process to consider the granting of this easement.
V. DISCUSSION:
Impact:
1. Assists in economic development in an important commercial corridor.
2. As new driveways are added, limited access facility designation of Lewis
Street will need to be reconsidered.
Recommendation:
Staff is recommending approval of easement as shown in the documents
attached. The applicant had previously proposed a design that included a
deceleration lane. Due to the unknown ultimate use of the property, which
could vary in intensity and trip generation, approving a design beyond a
standard driveway cut is difficult without risking an overbuild or under build.
The goal is to avoid a situation where a constructed driveway is insufficient for
future use or where a deceleration lane is built but is not necessary. The
property owner can choose not to build the driveway at this time, but the
easement will be recorded with the discussed conditions.
Alternatives:
1. Direct revision of current design of easement.
2. Reject easement.
Page 72 of 244
Resolution – Access Easement Deed - 2001 Lewis LLC - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE MAYOR TO EXECUTE THE ACCESS EASEMENT
DEED FOR 2001 LEWIS, LLC.
WHEREAS, PMC 10.85.040 allows the City Council to grant to abutting property owners
access easements to limited access facilities where, in the judgment of the City Council, the grant
shall not interfere with or detract from the policy of this chapter; and
WHEREAS, if the City Council grants this access easement, it shall be in writing and shall
be signed by the Mayor of the City and by the grantee; and
WHEREAS, PMC 10.85.050 designates limited access to Lewis Street from the south City
limits to 18th Street; and
WHEREAS, 2001 LEWIS, LLC requests that the City Council proceed with the
acquisition of the designated access easement via the execution of said access easement deed
documentation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Mayor is authorized to execute the access easement deed documents for 2001
Lewis LLC, copies of which are attached hereto in substantial conformity therewith, and
incorporated herein as Exhibit A; and to make minor substantive changes thereto, and take all
necessary steps required to complete this transaction.
Be It Further Resolved, that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
PASSED by the City Council of the City of Pasco, Washington, on this _____ day of
September 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 73 of 244
FILED FOR RECORD AT REQUEST OF:
City of Pasco
AFTER RECORDING RETURN DOCUMENT TO:
City of Pasco
Attention: City Clerk
525 N. Third Ave.
Pasco, WA 99301
Document Title: Access Easement Deed
Grantor(s): City of Pasco
Grantee(s): 2001 Lewis LLC
Legal Description: See Exhibit A for Legal Description
See Exhibit B for Map
Tax Parcel Number: 119-481-026
ACCESS EASEMENT DEED
The GRANTOR(S), CITY OF PASCO, a Washington Municipal Corporation, in consideration of
____________________________________ ($ 0.00), and good and valuable consideration, receipt whereof
is hereby acknowledged, does hereby convey, transfer and quit claim to the GRANTEE(S), 2001 Lewis
LLC, Washington, a Limited Liability Company, and to its heirs, assigns; successors in interest, a perpetual
Access Easement for ingress and egress and the location of a driveway not to exceed 40 feet in width onto
the right-of-way of Lewis Street in Pasco, Washington, the specific location thereof determined by the
development review process of the City of Pasco for the benefit of real property described as legally
described on the attached and incorporated Exhibit A and as shown on the attached Exhibit B, and subject
to the following:
1. The Grantees shall maintain the unimproved right-of-way abutting their property, keeping the
property free of weeds and other debris. This covenant runs wit the access easement and may be
enforced by the City by civil or appropriate criminal action in a court having jurisdiction. The City
shall recover as damages in any action to enforce this covenant all costs including legal fees and
expenses to prosecute the action, whether brought to final judgment or otherwise settled.
2. The cost of any inspection, maintenance, improvement, repair, construction, or reconstruction of
any driveway improvements within the access easement set forth herein shall be the sole
responsibility of the Grantees.
3. The Access Easement shall run with the real property described above, and shall inure to the benefit
of Grantee’s heirs, successors and assigns.
Executed this day of 2025.
Page 74 of 244
GRANTOR(S):
______________________________________________
David Milne
Mayor
STATE OF WASHINGTON )
: ss
COUNTY OF FRANKLIN )
On this day personally appeared before me David Milne, Mayor of the City of Pasco, a
Washington Corporation, described in and who executed the within and foregoing instrument, and
acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes
therein mentioned.
GIVEN under my hand and official seal the day and year last above written.
____________________________________
(SEAL) Notary Public in and for the State of
Washington, residing at: ________________
My commission expires: ________________
GRANTEE(S):
2001 LEWIS LLC
STATE OF WASHINGTON )
: ss
COUNTY OF FRANKLIN )
On this day personally appeared before me ______________________________, Owner of
2001 LEWIS LLC, a Washington Corporation, described in and who executed the within and foregoing
instrument, and acknowledged that she/he signed the same as her/his free and voluntary act and deed
for the uses and purposes therein mentioned.
GIVEN under my hand and official seal the day and year last above written.
____________________________________
(SEAL) Notary Public in and for the State of
Washington, residing at: ________________
My commission expires: ________________
Page 75 of 244
Exhibit A
"An easement being 35.00 feet in width affecting the public right-of-way of West Lewis Street
located in the southeast quarter of Section 25, Township 9 North, Range 29 East, W.M., in Franklin
County, Washington, the centerline being described as follow:
Commencing at the intersection West Lewis Street and North 20th Avenue; Thence north
67°54’33” west along the centerline of said West Lewis Street 507.18 feet to the True Point of
Beginning;
Thence north 22°06’04” east 75.00 feet to the northerly right-of-way of said West Lewis Street
and the terminus of said centerline.
Sidelines to be lengthened or extended to terminate at said northerly right of way and said
centerline."
Page 76 of 244
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Plan Review for Codes &
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PASCO GENERAL NOTES
City of Pasco
Plan Review for Codes &
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08/22/2025
The City of Pasco C&ED Engineering Department review is for general compliance with
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or City maintained easements. Omissions of compliance discovered after plan review
does not relieve the developer/property owner of the responsibility to comply with all
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Access Easement
2005 W. Lewis St
September 15, 2025
Pasco City Council
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•An application was submitted for an access easement from West
Lewis Street benefitting 2005 West Lewis Street.
•West Lewis Street (West 18th Street to US395) is designated a
Limited Access Facility (LAF), by PMC 10.85.
•For LAF, parcels abutting the corridor do not have automatic
access rights.
•In LAF access can only be granted through an access easement.
•The authority to grant Access Easements in LAF falls under the
discretion of City Council and such easements must be signed by
the Mayor.
2
Summary of Facts
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•Functional Classification:
Principal Arterial
•Direct Access to US 395
•7 existing driveways in 4,000 ft
•Posted speed 45 MPH
•Roadway section - 5 lanes
Characteristics of W. Lewis St.
4
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Existing Site Conditions
5Aerial Imagery of Parcel
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•Deny the request for an access easement
•Direct staff for revision of conditions and design
•Approve the request as submitted
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Policy Decision
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AGENDA REPORT
FOR: City Council September 10, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Angela Pashon, Assistant City Manager
City Manager
SUBJECT: Lodging Tax Advisory Committee (LTAC) Recommendations for 2026 (5
minute staff presentation)
I. ATTACHMENT(S):
09.09.2025 LTAC Draft Meeting Minutes
2026 Lodging Tax Recommendations Summary
Presentation Slides
Applications
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Option 1 - MOTION: I move to approve the Lodging Tax Advisory Committee
recommendations for the 2026 funding allocations as presented.
-OR-
Option 2 - MOTION: I move to remand the 2026 recommendations back to the
Lodging Tax Advisory Committee.
-OR-
Option 3 - MOTION: I move to remove ________ from 2026 activities and
approve the remaining Lodging Tax Advisory Committee recommendations as
presented.
-OR-
Option 4 - MOTION: I move to remove _______ from 2026 activities and
remand the remaining activities to the Lodging Tax Advisory Committee with
Council recommendations.
III. FISCAL IMPACT:
Page 88 of 244
2026 Projected Lodging Tax Revenue: $850,000
Estimate Fund Balance Year-End 2025: $2.3m
IV. HISTORY AND FACTS BRIEF:
Background
Lodging Tax Overview
State law authorizes the collection of a 4% local lodging tax on
accommodations such as hotels and motels.
Lodging Tax Advisory Committee (LTAC)
State law (RCW 67.28.1817) mandates that cities or counties with populations
of 5,000 or more imposing a lodging tax establish an LTAC. The committee's
primary make and funding tax applications review to is function lodging
recommendations to the legislative body annually.
LTAC Membership Requirements
The LTAC must include:
At least two representatives from businesses required to collect the
lodging tax.
At least two individuals involved in activities eligible for lodging tax
funding.
One elected official from the jurisdiction, who serves as the chair.
Allowable Uses of Lodging Tax Funds
Tourism marketing
Marketing and operations of special events and festivals designed to
attract tourists.
Operations and capital expenditures for tourism-related facilities owned
or operated by a municipality or public facilities district.
Operations of tourism-related facilities owned or operated by nonprofit
organizations.
2026 Applications & Recommendations
The Pasco LTAC convened on September 9, 2025, to review 22 proposals for
the use of 2026 lodging tax receipts. The amount of total requests received
was $1,507,608, while projected revenue for 2026 is $850,000.
The Committee developed funding recommendations using the following
prioritization criteria:
1. Long-term contractual commitments received priority.
2. Prioritized marketing events and activities to increase "heads in beds".
Page 89 of 244
Pasco LTAC approved the following recommendations for 2026, applications
are included in the packet in the order shown in attachment "2026 Lodging Tax
Recommendations Summary". Franklin County HAPO Center requests are
included information of exception the additional application one as with
provided for the feasibility study.
Long-term contractual commitments
1. HAPO Center (City of Pasco) - $200,000
2. GESA Stadium Improvements Bond Debt Repayment (City of Pasco) -
$290,000
3. Tri-Cities Convention Bureau/Visit Tri-Cities (City of Pasco) - $235, 220
4. Fund Administration (City of Pasco) - $14,503
Event/Festivals
1. FIFA Fan Zone (City of Pasco) - $12,500
2. Cinco de Mayo (City of Pasco) - $5,000
3. Fiery Foods Festival (City of Pasco) - $5,000
4. Family Expo - $7,000
5. NWAC Basketball Championship (Columbia Basin College) - $6,000
6. NWAC Volleyball Championship (Columbia Basin College) - $4,000
7. NW Rainbow Conference - $6,000
8. Swim the Snake - $1,000
Tourism Marketing
1. Marketing Project (City of Pasco) - $10,000
2. Franklin County Historic Society & Museum - $5,000
3. HAPO Target Marketing (Franklin County) - $10,000
4. Pasco Chamber of Commerce - $39,000
Operations of Tourism Facility
1. Pasco Soccer Complex (City of Pasco) - $135,000
Financial Impact
of fund of $135,233 use includes recommendations Committee The the
balance, primarily for the approval to fund a portion of fencing around the
Pasco Soccer Complex. The City took over the management of the facility from
a non-profit in the fall of 2024 and has seen increased interest from soccer
associations to host tournaments bringing out-of-town teams and increasing
short-term accommodations in local hotels. Additional improvements are
needed to preserve the facility, increase safety, and to draw larger tournaments
to the facility.
The fund balance for this fund has increased over the past several years as
Gesa Stadium Improvements Bond Debt Repayment has been drawn from the
Stadium fund however, repayment has begun to be paid from LTAC revenue.
Page 90 of 244
V. DISCUSSION:
As part of the annual process, staff is bringing the Committee's
recommendations to Council for consideration and action which are outlined
below.
Alternatives
Per RCW 67.28.1816(2)(b)(ii), the City Council has the following options
regarding LTAC recommendations:
1. Accept the LTAC recommendation as presented.
2. Remand the recommendation in its entirety back to LTAC if deemed
unacceptable.
3. Strike individual activities entirely (line-item removal) and accept the
funding amounts for others as presented.
4. Strike individual activities entirely and remand remaining items back
to LTAC for further review, requiring a 45-day waiting period before final
action.
Page 91 of 244
MINUTES
Lodging Tax Advisory Committee
3:30 PM - Tuesday, September 9, 2025
Washington Conference Room & Microsoft Teams Webinar
CALL TO ORDER
The meeting was called to order at 3:35 pm, by Mr. Milne, Chairperson
ROLL CALL
Committee Members: Mayor David Milne, Monica Hammerberg, Colin Hastings
(3:40 pm), Hector Cruz
Absent: Taran Patel
Staff: Angela Pashon, Laurel McQuade
APPROVAL OF MINUTES
Ms. Hammerburg moved to approve the minutes of the October 15, 2024
meeting; seconded by Mr. Milne. Motion passed unanimously.
REVIEW OF HISTORY
Staff reviewed history of fund including recent years of utilizing Stadium fund
balance to repay Gesa Bond Debt which has resulted in increased fund
balance for the lodging tax fund. Beginning 2025, the Stadium Fund was no
longer able to support the repayment and this activity is drawing from the
lodging tax fund, resulting in less available revenue to fund requests.
2025 LODGING TAX ACTIVITIES
Reviewed approved activities for 2025. All but two cancelled events (Charro
Event and COPA Symphony) are anticipated to utilize their award amounts.
2026 LODGING TAX REQUESTS
Page 1 of 3Page 92 of 244
22 requests were received for 2026, totaling $1,507,608 while anticipated
revenue is $850,000.
Applicants for 2026 were requested to provide a full (desired) award request
and a partial award request.
Committed Requests
1. HAPO Center (City of Pasco) - $200,000
2. GESA Stadium Improvements Bond Debt Repayment (City of Pasco) -
$290,000
3. Tri-Cities Convention Bureau/Visit Tri-Cities (City of Pasco) - $235, 220
4. Fund Administration (City of Pasco) - $14,503
Support/Operations Tourism Facility
1. Pasco Soccer Complex Fence (City of Pasco) - $235,885 (full) /
$135,000 (partial)
2. Memorial Pool Upgrades (City of Pasco) - $55,000 (full) / $27,500
3. HAPO Center Improvements (Franklin County) - $111,000
4. HAPO Center & Pickleball Feasibility Study (Franklin County) - $38,000
5. HAPO Center Ice Pavilion Improvements (Franklin County) - $52,500
Event/Festival Organizer
1. FIFA Fan Zone (City of Pasco) - $20,000 (full) / $12,500 (partial)
2. Cinco de Mayo (City of Pasco) - $15,000 (full) / $5,000 (partial)
3. Fiery Foods Festival (City of Pasco) - $10,000 (full) / $5,000 (partial)
4. Family Expo - $15,000 (full) / $7,000 (partial)
5. HAPO Center Concert Deposit (Franklin County) - $100,000
6. NWAC Basketball Championship (Columbia Basin College) - $10,000
(full) / $6,000 (partial)
7. NWAC Volleyball Championship (Columbia Basin College) - $10,000
(full) / $4,000 (partial)
8. NW Rainbow Conference - $6,000 (full) / $3,000 (partial)
9. Swim the Snake - $1,500 (full) / $1,000 (partial)
Tourism Marketing
1. Marketing Project (City of Pasco) - $15,000 (full) / $10,000 (partial)
2. Franklin County Historic Society & Museum - $8,000 (full) / $5,000
(partial)
3. HAPO Target Marketing (Franklin County) - $16,000
4. Pasco Chamber of Commerce - $49,000 (full) / $39,000 (partial)
2026 RECOMMENDATIONS
The Committee reviewed requests, focusing on funding options and
established its priorities for funding as:
1. Long-term commitments
2. Prioritized marketing activities to increase "heads in beds".
Page 2 of 3Page 93 of 244
Committed Requests
1. HAPO Center (City of Pasco) - $200,000
2. GESA Stadium Improvements Bond Debt Repayment (City of Pasco) -
$290,000
3. Tri-Cities Convention Bureau/Visit Tri-Cities (City of Pasco) - $235, 220
4. Fund Administration (City of Pasco) - $14,503
Event/Festival Organizer
1. FIFA Fan Zone (City of Pasco) - $12,500
2. Cinco de Mayo (City of Pasco) - $5,000
3. Fiery Foods Festival (City of Pasco) - $5,000
4. Family Expo - $7,000
5. NWAC Basketball Championship (Columbia Basin College) - $6,000
6. NWAC Volleyball Championship (Columbia Basin College) - $4,000
7. NW Rainbow Conference - $6,000
8. Swim the Snake - $1,000
Tourism Marketing
1. Marketing Project (City of Pasco) - $10,000
2. Franklin County Historic Society & Museum - $5,000
3. HAPO Target Marketing (Franklin County) - $10,000
4. Pasco Chamber of Commerce - $39,000
Support/Ops Tourism Facility
1. Pasco Soccer Complex (City of Pasco) - $135,000 (fund balance to be
used)
Ms. Hammerburg moved to recommend the above applications and amounts to
City Council for the 2026 Lodging Tax allocation year. Seconded by Mr. Cruz
and approved unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned at 4:25 pm.
PASSED AND APPROVED THIS ___ DAY OF _______, 20__
APPROVED:
Page 3 of 3Page 94 of 244
Pasco Lodging Tax Recommendations 2026
Estimated 2026 Revenue 850,000$
Total Fund Allocation 850,000$
Committed Requests
HAPO Center 200,000$
GESA Debt Service 290,000$
Tri-Cities VCB 235,220$
CoP Fund Administration 14,503$
Total: 739,723$
Event/Festival Organizer
CoP FIFA Fan Zone (#1)12,500$
CoP Cinco de Mayo 5,000$
CoP Fiery Foods Festival 5,000$
Family Expo 7,000$
HAPO Concert Deposit (#5)
NWAC Basketball 6,000$
NWAC Volleyball 4,000$
NW Rainbow Conference 6,000$
Swim the Snake 1,000$
Total: 46,500$
Tourism Marketing
CoP Marketing Project 10,000$
Franklin Co History 5,000$
HAPO Target Marketing (#2) 10,000$
Pasco Chamber 39,000$
Total: 64,000$
Support/Ops Tourism Facility
CoP Soccer Fence (#2)135,000$
CoP Memorial Pool Upgrades (#3)
HAPO Center Improvements (#1)
HAPO Pickleball Feasibility (#3)
HAPO Ice Pavilion Improvements (#4)
Total: 135,000$
2026 Revenue 850,000$
Recommended Activities Total 985,223$
To be funded by fund balance 135,223$
Page 95 of 244
Pasco City Council
September 15, 2025
Regular Meeting
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2026 Lodging Tax
Advisory Committee
Recommendations
September 15, 2025
Pasco City Council
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2026 Requests &Funds Available
Requests received for 2026 funding = 22
Total funding requested = $1,507,608
Projected 2026 Revenue = $850,000
Current Fund Balance = $2.3m
Funds are restricted to
•Tourism marketing
•Marketing & operations of special events designed to attract tourists
•Operations &capital expenditures for tourism-related facilities owned or operated by municipality or
public facility district
•Operations of tourism-related facilities owned or operated by nonprofit organizations
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Committed Requests
•HAPO Center (City of Pasco) -$200,000
•GESA Stadium Improvements Bond Debt Repayment (City of Pasco) -$290,000
•Tri -Cities Convention Bureau/Visit Tri-Cities (City of Pasco) -$235, 220
•Fund Administration (City of Pasco) -$14,503
Tourism Marketing
•Marketing Project (City of Pasco) -$10,000
•Franklin County Historic Society & Museum -$5,000
•HAPO Target Marketing (Franklin County) -$10,000
•Pasco Chamber of Commerce -$39,000
Event/Festival Organizer
•FIFA Fan Zone (City of Pasco) -$12,500
•Cinco de Mayo (City of Pasco) -$5,000
•Fiery Foods Festival (City of Pasco) -$5,000
•Family Expo -$7,000
•NWAC Basketball Championship (Columbia Basin College) -$6,000
•NWAC Volleyball Championship (Columbia Basin College) -$4,000
•NW Rainbow Conference -$6,000
•Swim the Snake -$1,000
Support/Ops Tourism Facility
•Pasco Soccer Complex (City of Pasco) -$135,000 (fund balance to be used)
2026 LTAC Recommendations
Total $985,223 ($135,223 to be used from fund balance)
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Alternatives
Per RCW 67.28.1816(2)(b)(ii), the following alternatives are available :
1.Accept the LTAC recommendation as presented.
2.Remand the recommendation in its entirety back to LTAC if deemed
unacceptable.
3.Strike individual activities entirely (line-item removal) and accept the funding
amounts for others as presented.
4.Strike individual activities entirely and remand remaining items back to LTAC
for further review, requiring a 45-day waiting period before final action.
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Questions?Pa
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Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 102 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 103 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 104 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 105 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 106 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 107 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 108 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 109 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 110 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 111 of 244
7130 W. Grandridge Blvd., Suite B
Kennewick, WA 99336
509-735-8486
1-800-254-5824
www.VisitTRI-CITIES.com
info@VisitTRI-CITIES.com
July 30, 2025
Ms. Laurel McQuade
City of Pasco
P.O. Box 293
Pasco, WA 99301
SUBJECT: Visit Tri-Cities 2026 Hotel/Motel Tax Fund Application
Dear Ms. McQuade:
We appreciate the opportunity to again submit an application for lodging tax to support our efforts to
market Pasco and the entire region as a premier travel destination. The City of Pasco and Visit Tri-
Cities have a signed agreement for the promotion of tourism that was approved by the Pasco City
Council and the Pasco Lodging Tax Advisory Committee (LTAC). The agreement will go into effect
on January 1, 2026 and will expire on December 31, 2030. The Cities of Kennewick and Richland
also have the same agreements established. In order to remain compliant with HB 1253, enclosed is
Visit Tri-Cities’ 2026 Hotel/Motel Tax Fund Application for the LTAC to review.
By investing lodging tax dollars with Visit Tri-Cities, the City of Pasco receives a multi-faceted
approach to marketing the city to visitors, business investors and those looking to relocate. The
enclosed application outlines the deliverables and services provided as outlined in the contract.
If you would like any additional copies of the application or if I can answer any questions, please
contact me.
Sincerely,
Kevin Lewis
President & CEO
Enclosures
Page 112 of 244
Request for Proposals: Activities to Increase Tourism
1. Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2. Contact Person:
Name:
E-mail:
3. Proposed /RGJLQJ7D[Funding:
Can you operate this project with reduced funding? No Yes
2026 /RGJLQJ7D[Funding5HTXHVW:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4. Activity Information:
1. Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax ZHESDJH to ensure \RXUIXQGLQJUHTXHVW
FRPSOLHVZLWKWKHORGJLQJWD[JXLGLQJSULQFLSOHVDQGVWDWHODZ).
)XQGLQJUHFHLYHGLVEDVHGRQILYH\HDUDJUHHPHQWV EHWZHHQWKH&LW\RI3DVFRDQG9LVLW7UL&LWLHV
Tri-Cities Visitor & Conventio 7130 W. Grandridge Blvd.,S
www.VisitTri-Cities.com
91-0859630 601 847 418
Kevin Lewis 509-735-8486
Kevin@VisitTri-Cities.com
✔
235,220
✔
Visit Tri-Cities works to promote, market and sell the region as a preferred destination to visitors.
The destination marketing organization develops incremental visitation by promoting destination
products, programs and activities; the overall economic vitality of our communities; and the quality
of life of our residents.
Pasco’s continued investment through lodging tax funds enables Visit Tri-Cities to drive economic
growth through increased visitor spending, business travel, and destination marketing. The
organization recruits, attracts and facilitates convention groups and sports tournaments while
targeting leisure travelers (golfers, wine enthusiasts, etc.) promoting outdoor activities and taking
advantage of the region's open spaces through digital and social media campaigns, digital and
print advertisements, consumer newsletters, website, tradeshows, brochures, meeting planner's
guides, and media outreach. The Tri-Cities Visitor Guide, produced by Visit Tri-Cities in
partnership with Saga City Media, is distributed throughout the year.
The City of Pasco and Visit Tri-Cities have a Lodging Tax Agreement (2026-2030) for the
Promotion of Tourism Visit Tri Cities receives funding based on five year lodging tax collections
Non-Profit
Page 113 of 244
2
2. Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO /2'*,1*7$;FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
9LVLW7UL&LWLHV%RDUGRI'LUHFWRUVZLOOEHUHTXHVWHGWRDSSURYHWKHRUJDQL]DWLRQ
V%XGJHWDWWKH'HFHPEHU%RDUGRI'LUHFWRUV0HHWLQJ7KHILJXUHV
DERYHDUHDGUDIWEXGJHWEDVHGRQWKHEXGJHWDQGH[SHQGLWXUHV
&RQWUDFW6HUYLFHVLQFOXGHDJUHHPHQWZLWKRXWVLGHDJHQFLHVIRUSXEOLFUHODWLRQVHUYLFHV2WKHU$FWLYLWLHVLQFOXGHLQGXVWU\FROODERUDWLRQDQGHGXDWLRQVWDII
GHYHORSPHQWDQGFXOWXUHDQGOHDGHUVKLSGHYHORSPHQW
(VWLPDWHGEXGJHWIRUZLOOEHDSSURYHGE\WKH97&%RDUGRI'LUHFWRUVLQ'HFPHEHURI
7KH73$EXGJHWDQGPDUNHWLQJSODQZLOOEHSUHVHQWHGWRWKH7UL&LW\5HJLRQDO+RWHO0RWHO
&RPPLVVLRQLQ6HSWHPEHUIRUDSSURYDODQGWKHQSUHVHQWHGWRWKH&LW\&RXQFLO 3DVFR.HQQHZLFN
DQG5LFKODQG IRUDSSURYDOLQIRXUWKTXDUWHURI
$FWXDOORGJLQJWD[UHYHQXHWREHFDOFXODWHGXVLQJ\HDUDYHUDJHDVSHUFRQWUDFW
Visit Tri-Cities is funded by private investors (Chairman's Circle sponsorships), the hospitality
community through a tourism promotion assessment, and by municipal support in the form of a
portion of the hotel-motel taxes collected. This method of funding is optimal as it requires the
cooperative support of the local business community, the industry itself and public funding
through hotel taxes.
The City of Pasco supports Visit Tri-Cities' marketing efforts by contributing half of the lodging tax
(2%) collected on overnight guest stays. The lodging tax contributed to VTC for 2026 is estimated
at $235,220 and represents 6.4% of the overall annual budget of the organization.
For reference, Visit Tri-Cities 2024 Annual Report and destination visitor data are included with
$ 311,000.00 Private Investments*✔January-December 2026
$ 2,400,000.0 TPA Assessments**✔January-December 2026
$ 742,432.00 Lodging Tax for Kennewick &✔January-December 2026
$ 235,220.00 Requested Pasco Lodging Ta ✔January-December 2026
$ 3,688,652.00
$ 94,389.00
$ 20,175.00
$ 86,216.00
$ 7,800.00
$ 4,800.00
$ 4,080.00
$ 10,800.00
$ 6,960.00
$ 235,220.00
$ 1,539,779.00
$ 271,515.00
$ 1,022,012.00
$ 382,807.00
$ 56,200.00
$ 75,670.00
$ 34,200.00
$ 71,249.00
$ 3,453,432.00
$ 1,634,168.00
$ 291,690.00
$ 1,108,228.00
$ 390,607.00
$ 61,000.00
$ 79,750.00
$ 45,000.00
$ 78,209.00
$ 3,688,652.00
Page 114 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
tŚĂƚŵĞƚŚŽĚǁĂƐƵƐĞĚƚŽ
ĚĞƚĞƌŵŝŶĞĂƚƚĞŶĚĂŶĐĞŝŶƉƌĞǀŝŽƵƐ
LJĞĂƌƐ͍
Ă͘Overall Attendance
ŶƚĞƌƚŚĞƚŽƚĂůŶƵŵďĞƌŽĨƉĞŽƉůĞƉƌĞĚŝĐƚĞĚƚŽ
ĂƚƚĞŶĚƚŚŝƐĂĐƚŝǀŝƚLJĂŶĚƐĞůĞĐƚƚŚĞŵĞƚŚŽĚƵƐĞĚƚŽ
ĚĞƚĞƌŵŝŶĞƚŚĞĂƚƚĞŶĚĂŶĐĞ͘
WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
ď͘Attendance, 50+ Miles
EƵŵďĞƌŽĨƉĞŽƉůĞƉƌĞĚŝĐƚĞĚƚŽ ƚƌĂǀĞůŵŽƌĞƚŚĂŶ
ϱϬŵŝůĞƐƚŽĂƚƚĞŶĚƚŚŝƐĂĐƚŝǀŝƚLJĂŶĚ ƐĞůĞĐƚƚŚĞ
ŵĞƚŚŽĚƵƐĞĚƚŽĚĞƚĞƌŵŝŶĞƚŚĞ ĂƚƚĞŶĚĂŶĐĞ͘
WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
Đ͘Attendance, Out of State, Out of Country
KĨƚŚĞƚŽƚĂůůŝƐƚĞĚŝŶΗďΗĂďŽǀĞ͕ŶƵŵďĞƌŽĨƉĞŽƉůĞ
ƉƌĞĚŝĐƚĞĚƚŽƚƌĂǀĞůĨƌŽŵĂŶŽƚŚĞƌ ƐƚĂƚĞ ĂŶĚĐŽƵŶƚƌLJ
ĂŶĚ ƐĞůĞĐƚƚŚĞŵĞƚŚŽĚƵƐĞĚƚŽĚĞƚĞƌŵŝŶĞƚŚĞ
ĂƚƚĞŶĚĂŶĐĞ͘
WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
Ě͘Attendance, Paid for Overnight Lodging
ŶƚĞƌƚŚĞŶƵŵďĞƌŽĨƉƌĞĚŝĐƚĞĚƚŽĂƚƚĞŶĚƚŚŝƐĂĐƚŝǀŝƚLJ
ĂŶĚƉĂLJĨŽƌŽǀĞƌŶŝŐŚƚůŽĚŐŝŶŐĂŶĚƐĞůĞĐƚƚŚĞ ŵĞƚŚŽĚ
ƵƐĞĚƚŽĚĞƚĞƌŵŝŶĞƚŚĞĂƚƚĞŶĚĂŶĐĞ͘
WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
Ğ͘Attendance, Did Not Pay for Overnight Lodging
ŶƚĞƌƚŚĞŶƵŵďĞƌŽĨƉƌĞĚŝĐƚĞĚƚŽĂƚƚĞŶĚƚŚŝƐĂĐƚŝǀŝƚLJ
ǁŝƚŚŽƵƚƉĂLJŝŶŐĨŽƌŽǀĞƌŶŝŐŚƚůŽĚŐŝŶŐĂŶĚƐĞůĞĐƚƚŚĞ
ŵĞƚŚŽĚƵƐĞĚƚŽĚĞƚĞƌŵŝŶĞƚŚĞĂƚƚĞŶĚĂŶĐĞ͘
WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
x &ƵŶĚƐŵƵƐƚďĞĞdžƉĞŶĚĞĚǁŝƚŚŝŶƚŚĞĐĂůĞŶĚĂƌLJĞĂƌ͘
x ZĞƉŽƌƚŝŶŐƌĞƋƵŝƌĞŵĞŶƚƐŵĞĞƚŝŶŐƐƚĂƚĞŐƵŝĚĞůŝŶĞƐŽƵƚůŝŶĞĚŝŶƚŚŝƐĂƉƉůŝĐĂƚŝŽŶŵƵƐƚďĞƐƵďŵŝƚƚĞĚǁŝƚŚ
ĨŝŶĂůƌĞƋƵĞƐƚĨŽƌƌĞŝŵďƵƌƐĞŵĞŶƚ͘
x ůůĨƵŶĚĞĚƌĞƋƵĞƐƚƐǁŝůůďĞŵŽŶŝƚŽƌĞĚĨŽƌƉƌŽŐƌĞƐƐĂŶĚĐŽŶƐŝƐƚĞŶĐLJǁŝƚŚƐĐŽƉĞĂŶĚƚŝŵĞůŝŶĞĂƐŽƵƚůŝŶĞĚ͘
x ůůƌĞƋƵĞƐƚƐĨŽƌƌĞŝŵďƵƌƐĞŵĞŶƚĨŽƌĂƉƉƌŽǀĞĚĐŽƐƚƐƐŚĂůůďĞŝŶǁƌŝƚŝŶŐĂŶĚƐŚĂůůŚĂǀĞƐƵƉƉŽƌƚŝŶŐ
ĚŽĐƵŵĞŶƚĂƚŝŽŶƚŽǀĞƌŝĨLJƚŚĞĞdžƉĞŶĚŝƚƵƌĞŽĨƚŚĞĨƵŶĚƐŝŶĐůƵĚĞĚŝŶƌĞƋƵĞƐƚ͘
The State of Washington requires an estimate for the following questions below:
ŝƌĞĐƚŽƵŶƚ͗ĐƚƵĂůĐŽƵŶƚŽĨǀŝƐŝƚŽƌƐƵƐŝŶŐŵĞƚŚŽĚƐƐƵĐŚĂƐƉĂŝĚĂĚŵŝƐƐŝŽŶƐŽƌƌĞŐŝƐƚƌĂƚŝŽŶƐ͕ĐůŝĐŬĞƌĐŽƵŶƚƐĂƚ ĞŶƚƌLJ ƉŽŝŶƚƐ͕ǀĞŚŝĐůĞ
ĐŽƵŶƚƐ Žƌ ŶƵŵďĞƌ ŽĨ ĐŚĂŝƌƐ ĨŝůůĞĚ͘ ĚŝƌĞĐƚ ĐŽƵŶƚ ŵĂLJ ĂůƐŽ ŝŶĐůƵĚĞ ŝŶĨŽƌŵĂƚŝŽŶ ĐŽůůĞĐƚĞĚ ĚŝƌĞĐƚůLJ ĨƌŽŵďƵƐŝŶĞƐƐĞƐ͕ƐƵĐŚĂƐ
ŚŽƚĞůƐ͕ƌĞƐƚĂƵƌĂŶƚƐŽƌƚŽƵƌŐƵŝĚĞƐ͕ůŝŬĞůLJƚŽďĞĂĨĨĞĐƚĞĚďLJĂŶĞǀĞŶƚ͘
/ŶĚŝƌĞĐƚ ŽƵŶƚ͗ ƐƚŝŵĂƚĞ ďĂƐĞĚ ŽŶ ŝŶĨŽƌŵĂƚŝŽŶ ƌĞůĂƚĞĚ ƚŽ ƚŚĞ ŶƵŵďĞƌ ŽĨ ǀŝƐŝƚŽƌƐ ƐƵĐŚ ĂƐ ƌĂĨĨůĞ ƚŝĐŬĞƚƐ ƐŽůĚ͕ ƌĞĚĞĞŵĞĚĚŝƐĐŽƵŶƚ
ĐĞƌƚŝĨŝĐĂƚĞƐ͕ďƌŽĐŚƵƌĞƐŚĂŶĚĞĚŽƵƚ͕ƉŽůŝĐĞƌĞƋƵŝƌĞŵĞŶƚƐĨŽƌĐƌŽǁĚĐŽŶƚƌŽůŽƌǀŝƐƵĂůĞƐƚŝŵĂƚĞƐ͘
ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ͗/ŶĨŽƌŵĂƚŝŽŶĐŽůůĞĐƚĞĚĚŝƌĞĐƚůLJĨƌŽŵŝŶĚŝǀŝĚƵĂůǀŝƐŝƚŽƌƐͬƉĂƌƚŝĐŝƉĂŶƚƐ͘ƌĞƉƌĞƐĞŶƚĂƚŝǀĞƐƵƌǀĞLJŝƐĂŚŝŐŚůLJƐƚƌƵĐƚƵƌĞĚ
ĚĂƚĂ ĐŽůůĞĐƚŝŽŶ ƚŽŽů͕ ďĂƐĞĚ ŽŶ Ă ĚĞĨŝŶĞĚ ƌĂŶĚŽŵ ƐĂŵƉůĞ ŽĨ ƉĂƌƚŝĐŝƉĂŶƚƐ͕ ĂŶĚ ƚŚĞ ƌĞƐƵůƚƐ ĐĂŶ ďĞ ƌĞůŝĂďůLJ ƉƌŽũĞĐƚĞĚ ƚŽ ƚŚĞ ĞŶƚŝƌĞ
ƉŽƉƵůĂƚŝŽŶĂƚƚĞŶĚŝŶŐĂŶĞǀĞŶƚĂŶĚŝŶĐůƵĚĞƐŵĂƌŐŝŶŽĨĞƌƌŽƌĂŶĚĐŽŶĨŝĚĞŶĐĞůĞǀĞů͘
/ŶĨŽƌŵĂů ^ƵƌǀĞLJ͗ /ŶĨŽƌŵĂƚŝŽŶ ĐŽůůĞĐƚĞĚ ĚŝƌĞĐƚůLJ ĨƌŽŵ ŝŶĚŝǀŝĚƵĂů ǀŝƐŝƚŽƌƐ Žƌ ƉĂƌƚŝĐŝƉĂŶƚƐ ŝŶ Ă ŶŽŶͲƌĂŶĚŽŵ ŵĂŶŶĞƌ ƚŚĂƚ ŝƐ ŶŽƚ
ƌĞƉƌĞƐĞŶƚĂƚŝǀĞŽĨĂůůǀŝƐŝƚŽƌƐŽƌƉĂƌƚŝĐŝƉĂŶƚƐ͘/ŶĨŽƌŵĂůƐƵƌǀĞLJƌĞƐƵůƚƐĐĂŶŶŽƚďĞƉƌŽũĞĐƚĞĚƚŽƚŚĞĞŶƚŝƌĞǀŝƐŝƚŽƌƉŽƉƵůĂƚŝŽŶĂŶĚ ƉƌŽǀŝĚĞ Ă
ůŝŵŝƚĞĚŝŶĚŝĐĂƚŽƌŽĨĂƚƚĞŶĚĂŶĐĞďĞĐĂƵƐĞŶŽƚĂůůƉĂƌƚŝĐŝƉĂŶƚƐŚĂĚĂŶĞƋƵĂůĐŚĂŶĐĞŽĨďĞŝŶŐŝŶĐůƵĚĞĚŝŶƚŚĞƐƵƌǀĞLJ͘
^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ͗ ƐƚŝŵĂƚĞƉƌŽĚƵĐĞĚďLJĐŽŵƉƵƚŝŶŐŬŶŽǁŶŝŶĨŽƌŵĂƚŝŽŶƌĞůĂƚĞĚƚŽƚŚĞĞǀĞŶƚŽƌůŽĐĂƚŝŽŶ͘&ŽƌĞdžĂŵƉůĞ͕ŽŶĞũƵƌŝƐĚŝĐƚŝŽŶ
ĞƐƚŝŵĂƚĞĚ ĂƚƚĞŶĚĂŶĐĞ ďLJ ĚŝǀŝĚŝŶŐ ƚŚĞ ƐƋƵĂƌĞ ĨŽŽƚĂŐĞ ŽĨ ƚŚĞ ĞǀĞŶƚ ĂƌĞĂ ďLJ ƚŚĞ ŝŶƚĞƌŶĂƚŝŽŶĂů ďƵŝůĚŝŶŐ ĐŽĚĞĂůůŽǁĂŶĐĞĨŽƌƉĞƌƐŽŶƐ
;ϯƐƋƵĂƌĞĨĞĞƚͿ͘
^ŝŐŶĂƚƵƌĞ͗EĂŵĞ;WƌŝŶƚĞĚͿ͗
ĂƚĞ͗
Ĩ͘WĂŝĚ>ŽĚŐŝŶŐEŝŐŚƚƐ WƌĞĚŝĐƚĞĚ͗
܆ŝƌĞĐƚŽƵŶƚ
܆/ŶĚŝƌĞĐƚŽƵŶƚ
܆ZĞƉƌĞƐĞŶƚĂƚŝǀĞ^ƵƌǀĞLJ
܆/ŶĨŽƌŵĂů^ƵƌǀĞLJ
܆^ƚƌƵĐƚƵƌĞĚ ƐƚŝŵĂƚĞ
ŶƚĞƌ ƚŚĞ ŶƵŵďĞƌ ŽĨ ƉƌĞĚŝĐƚĞĚ ƉĂŝĚ ůŽĚŐŝŶŐ ŶŝŐŚƚƐ ĂŶĚ
ƐĞůĞĐƚ ƚŚĞ ŵĞƚŚŽĚ ƵƐĞĚ ƚŽ ĚĞƚĞƌŵŝŶĞ ƚŚĞ ĂƚƚĞŶĚĂŶĐĞ͘
>ŽĚŐŝŶŐŶŝŐŚƚсŽŶĞŽƌŵŽƌĞƉĞƌƐŽŶƐŝŶŽŶĞƌŽŽŵ
ΎdŚĞĨŽůůŽǁŝŶŐŽǀĞƌĂůůĂƚƚĞŶĚĂŶĐĞŝƐĨŽƌWĂƐĐŽŽŶǀĞŶƚŝŽŶΘ^ƉŽƌƚƐŽŶůLJĂŶĚďĂƐĞĚŽŶĂĐƚƵĂůĂƚƚĞŶĚĂŶĐĞĂƐƌĞƉŽƌƚĞĚLJĞĂƌͲ
ƚŽͲĚĂƚĞŝŶƚŚĞϮϬϮϰŽŶǀĞŶƚŝŽŶΘ^ƉŽƌƚƐŝŐĞƐƚ͘ƵƐŝŶĞƐƐĂŶĚ/ŶĚŝǀŝĚƵĂůdƌĂǀĞůĂƌĞŶŽƚŝŶĐůƵĚĞĚ͘
EƵŵďĞƌŽĨƐŽůĚƌŽŽŵƐŝŶWĂƐĐŽ
ŝŶƌĞƉŽƌƚĞĚďLJ^dZ͘
ΎΎdŚĞĂƚƚĞŶĚĂŶĐĞĨŽƌWĂŝĚKǀĞƌŶŝŐŚƚ>ŽĚŐŝŶŐŝƐĐĂůĐƵůĂƚĞĚďĂƐĞĚŽŶƚŚĞƚŽƚĂůŶƵŵďĞƌŽĨWĂŝĚ>ŽĚŐŝŶŐEŝŐŚƚƐĂŶĚĂŶĂǀĞƌĂŐĞŽĨϭ͘ϱƉĞŽƉůĞƉĞƌƌŽŽŵƉĞƌŶŝŐŚƚ͘
/ĂŵĂŶĂƵƚŚŽƌŝnjĞĚĂŐĞŶƚŽĨƚŚĞŽƌŐĂŶŝnjĂƚŝŽŶͬĂŐĞŶĐLJĂƉƉůLJŝŶŐĨŽƌĨƵŶĚŝŶŐ͘ /ƵŶĚĞƌƐƚĂŶĚƚŚĂƚ͗
ƵĞƐƚƐĨŽƌ ƌĞŝŵďƵƌƐĞŵĞ
ĞŶƚĂƚŝŽŶƚŽƚŽƚŽƚŽƚŽƚŽƚŽƚŽǀĞƌĞƌĞƌƌĞƌŝĨŝLJƚŚŚŚŚŚŚŚŚĞĞĞĞĞĞĞĞ Ğ
41,080*■
NA ■
3,450*■
320,701
■
NA
213,801**
✔
Kevin Lewis
7/30/25 Page 115 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
-XO\
-XO\
$XJXVW TBD
1RYHPEHUTBD LTAC recommendations presented to City Council
Application Deadline: 7KXUVGD\-XO\VW by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, &RPPXQLFDWLRQV/HDG
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 116 of 244
'ĞŶĞƌĂů/ŶĨŽƌŵĂƚŝŽŶ
City of WĂƐĐŽ Lodging Tax Fund Overview
WĂƐĐŽ͛Ɛ >ŽĚŐŝŶŐ dĂdž &ƵŶĚ ŝƐ ƚŚĞ ƉƌŝŵĂƌLJ ƐŽƵƌĐĞ ŽĨ ŝƚLJ ĨƵŶĚŝŶŐĨŽƌ ĂĐƚŝǀŝƚŝĞƐ͕ ŽƉĞƌĂƚŝŽŶƐ͕ ĂŶĚ ĞdžƉĞŶĚŝƚƵƌĞƐ
ĚĞƐŝŐŶĞĚ ƚŽ ŝŶĐƌĞĂƐĞ ƚŽƵƌŝƐŵ͘ dŚĞ ŝƚLJ ŚĂƐ ŵƵůƚŝͲLJĞĂƌ ĐŽŵŵŝƚŵĞŶƚƐ ĨŽƌ ƚŚĞ ,WKĞŶƚĞƌ͕'ĞƐĂ^ƚĂĚŝƵŵ
ĂŶĚ ƚŽƵƌŝƐŵƉƌŽŵŽƚŝŽŶƐĞƌǀŝĐĞƐ͖ƚŚĞƌĞĨŽƌĞ͕ƚŚŽƐĞĂƉƉůŝĐĂƚŝŽŶƐŚĂǀĞƉƌŝŽƌŝƚLJƐƚĂƚƵƐĨŽƌƚŚĞƵƐĞŽĨĨƵŶĚƐ͘
dŚĞWĂƐĐŽŝƚLJŽƵŶĐŝůŚĂƐĐƌĞĂƚĞĚĂ>ŽĚŐŝŶŐdĂdžĚǀŝƐŽƌLJŽŵŵŝƚƚĞĞƚŽĐŽŶĚƵĐƚĂŶĂŶŶƵĂůƉƌŽĐĞƐƐƚŽƐŽůŝĐŝƚĂŶĚ
ƌĞĐŽŵŵĞŶĚ>ŽĚŐŝŶŐdĂdžĨƵŶĚĞĚƐĞƌǀŝĐĞƐĨŽƌŝƚLJŽƵŶĐŝůĐŽŶƐŝĚĞƌĂƚŝŽŶ͘
WĂƐĐŽ Lodging Tax Advisory Committee Considerations
/ŶĚĞǀĞůŽƉŝŶŐŝƚƐƌĞĐŽŵŵĞŶĚĂƚŝŽŶƐ͕ƚŚĞŽŵŵŝƚƚĞĞĐŽŶƐŝĚĞƌƐ͗
x dŚĞĞƐƚŝŵĂƚĞĚĂŵŽƵŶƚŽĨ>ŽĚŐŝŶŐdĂdž&ƵŶĚĂǀĂŝůĂďůĞĨŽƌƚŚĞĐŽŵŝŶŐLJĞĂƌĂƐƉƌŽǀŝĚĞĚďLJƚŚĞŝƚLJ͛Ɛ&ŝŶĂŶĐĞ
KĨĨŝĐĞ͘
x dŚŽƌŽƵŐŚŶĞƐƐĂŶĚĐŽŵƉůĞƚĞŶĞƐƐŽĨƚŚĞƉƌŽƉŽƐĂů͘
x WĞƌĐĞŶƚŽĨƚŚĞƉƌŽƉŽƐĂůƌĞƋƵĞƐƚƚŽƚŚĞĞǀĞŶƚͬĨĂĐŝůŝƚLJƉƌŽŵŽƚŝŽŶƐďƵĚŐĞƚĂŶĚŽǀĞƌĂůůƌĞǀĞŶƵĞƐ͘
x WĞƌĐĞŶƚŽĨŝŶĐƌĞĂƐĞŽǀĞƌƉƌŝŽƌLJĞĂƌWĂƐĐŽ>ŽĚŐŝŶŐdĂdžĨƵŶĚĞĚƉƌŽƉŽƐĂůƐ͕ŝĨĂŶLJ͘
x WƌŽũĞĐƚĞĚ ĞĐŽŶŽŵŝĐ ŝŵƉĂĐƚ ǁŝƚŚŝŶ ƚŚĞ ŝƚLJ ŽĨ WĂƐĐŽ͕ ŝŶ ƉĂƌƚŝĐƵůĂƌ ƉƌŽũĞĐƚĞĚ ŽǀĞƌŶŝŐŚƚ ƐƚĂLJƐ ŝŶWĂƐĐŽ
ůŽĚŐŝŶŐĞƐƚĂďůŝƐŚŵĞŶƚƐ͘
x dŚĞĂƉƉůŝĐĂŶƚ͛ƐĨŝŶĂŶĐŝĂůƐƚĂďŝůŝƚLJ͘
x dŚĞĂƉƉůŝĐĂŶƚ͛ƐŚŝƐƚŽƌLJŽĨƚŽƵƌŝƐŵƉƌŽŵŽƚŝŽŶƐƵĐĐĞƐƐ͘
ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund.
>ŽĚŐŝŶŐƚĂdžƌĞǀĞŶƵĞƵŶĚĞƌƚŚŝƐĐŚĂƉƚĞƌŵĂLJďĞƵƐĞĚ͕ĚŝƌĞĐƚůLJďLJĂŶLJŵƵŶŝĐŝƉĂůŝƚLJŽƌŝŶĚŝƌĞĐƚůLJƚŚƌŽƵŐŚĂĐŽŶǀĞŶƚŝŽŶ
ĂŶĚǀŝƐŝƚŽƌƐďƵƌĞĂƵŽƌĚĞƐƚŝŶĂƚŝŽŶŵĂƌŬĞƚŝŶŐŽƌŐĂŶŝnjĂƚŝŽŶĨŽƌ͗
Ă͘ dŽƵƌŝƐŵŵĂƌŬĞƚŝŶŐ͖
ď͘ dŚĞŵĂƌŬĞƚŝŶŐĂŶĚŽƉĞƌĂƚŝŽŶƐŽĨƐƉĞĐŝĂůĞǀĞŶƚƐĂŶĚĨĞƐƚŝǀĂůƐĚĞƐŝŐŶĞĚƚŽĂƚƚƌĂĐƚƚŽƵƌŝƐƚƐ͖
Đ͘ ^ƵƉƉŽƌƚŝŶŐƚŚĞŽƉĞƌĂƚŝŽŶƐĂŶĚĐĂƉŝƚĂůĞdžƉĞŶĚŝƚƵƌĞƐŽĨƚŽƵƌŝƐŵͲƌĞůĂƚĞĚĨĂĐŝůŝƚŝĞƐŽǁŶĞĚŽƌŽƉĞƌĂƚĞĚďLJĂ
ŵƵŶŝĐŝƉĂůŝƚLJŽƌĂƉƵďůŝĐĨĂĐŝůŝƚŝĞƐĚŝƐƚƌŝĐƚĐƌĞĂƚĞĚƵŶĚĞƌĐŚĂƉƚĞƌƐϯϱ͘ϱϳĂŶĚϯϲ͘ϭϬϬZt͖Žƌ
Ě͘ ^ƵƉƉŽƌƚŝŶŐ ƚŚĞ ŽƉĞƌĂƚŝŽŶƐ ŽĨ ƚŽƵƌŝƐŵͲƌĞůĂƚĞĚ ĨĂĐŝůŝƚŝĞƐ ŽǁŶĞĚ Žƌ ŽƉĞƌĂƚĞĚ ďLJ ŶŽŶƉƌŽĨŝƚ
ŽƌŐĂŶŝnjĂƚŝŽŶƐĚĞƐĐƌŝďĞĚƵŶĚĞƌϮϲh͘^͘͘^ĞĐ͘ϱϬϭ;ĐͿ;ϯͿĂŶĚϮϲh͘^͘͘^ĞĐ͘ϱϬϭ;ĐͿ;ϲͿŽƌƚŚĞŝŶƚĞƌŶĂůƌĞǀĞŶƵĞ
ĐŽĚĞŽĨϭϵϴϲ͕ĂƐĂŵĞŶĚĞĚ͘
RCW 67.28.080 – Definitions.
x ΗDƵŶŝĐŝƉĂůŝƚLJΗŵĞĂŶƐĂŶLJĐŽƵŶƚLJ͕ĐŝƚLJŽƌƚŽǁŶŽĨƚŚĞƐƚĂƚĞŽĨtĂƐŚŝŶŐƚŽŶ͘
x ΗKƉĞƌĂƚŝŽŶΗŝŶĐůƵĚĞƐ͕ďƵƚŝƐŶŽƚůŝŵŝƚĞĚƚŽ͕ŽƉĞƌĂƚŝŽŶ͕ŵĂŶĂŐĞŵĞŶƚ͕ĂŶĚŵĂƌŬĞƚŝŶŐ͘
x ΗWĞƌƐŽŶΗŵĞĂŶƐƚŚĞĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚŽƌĂŶLJĂŐĞŶĐLJƚŚĞƌĞŽĨ͕ƚŚĞƐƚĂƚĞŽƌĂŶLJĂŐĞŶĐLJ͕ƐƵďĚŝǀŝƐŝŽŶ͕ƚĂdžŝŶŐ
ĚŝƐƚƌŝĐƚŽƌŵƵŶŝĐŝƉĂůĐŽƌƉŽƌĂƚŝŽŶƚŚĞƌĞŽĨŽƚŚĞƌƚŚĂŶĐŽƵŶƚLJ͕ĐŝƚLJŽƌƚŽǁŶ͕ĂŶLJƉƌŝǀĂƚĞĐŽƌƉŽƌĂƚŝŽŶ͕ƉĂƌƚŶĞƌƐŚŝƉ͕
ĂƐƐŽĐŝĂƚŝŽŶ͕ŽƌŝŶĚŝǀŝĚƵĂů͘
x ΗdŽƵƌŝƐŵΗŵĞĂŶƐĞĐŽŶŽŵŝĐĂĐƚŝǀŝƚLJƌĞƐƵůƚŝŶŐĨƌŽŵƚŽƵƌŝƐƚƐ͕ǁŚŝĐŚŵĂLJŝŶĐůƵĚĞƐĂůĞƐŽĨŽǀĞƌŶŝŐŚƚůŽĚŐŝŶŐ͕
ŵĞĂůƐ͕ƚŽƵƌƐ͕ŐŝĨƚƐ͕ŽƌƐŽƵǀĞŶŝƌƐ͘
x ΗdŽƵƌŝƐŵƉƌŽŵŽƚŝŽŶΗŵĞĂŶƐĂĐƚŝǀŝƚŝĞƐĂŶĚĞdžƉĞŶĚŝƚƵƌĞƐĚĞƐŝŐŶĞĚƚŽŝŶĐƌĞĂƐĞƚŽƵƌŝƐŵ͕ŝŶĐůƵĚŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚ
ƚŽĂĚǀĞƌƚŝƐŝŶŐ͕ƉƵďůŝĐŝnjŝŶŐ͕ŽƌŽƚŚĞƌǁŝƐĞĚŝƐƚƌŝďƵƚŝŶŐŝŶĨŽƌŵĂƚŝŽŶĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨĂƚƚƌĂĐƚŝŶŐĂŶĚǁĞůĐŽŵŝŶŐ
ƚŽƵƌŝƐƚƐ͖ĚĞǀĞůŽƉŝŶŐƐƚƌĂƚĞŐŝĞƐƚŽĞdžƉĂŶĚƚŽƵƌŝƐŵ͖ŽƉĞƌĂƚŝŶŐƚŽƵƌŝƐŵƉƌŽŵŽƚŝŽŶĂŐĞŶĐŝĞƐ͖ĂŶĚĨƵŶĚŝŶŐ
ŵĂƌŬĞƚŝŶŐŽĨƐƉĞĐŝĂůĞǀĞŶƚƐĂŶĚĨĞƐƚŝǀĂůƐĚĞƐŝŐŶĞĚƚŽĂƚƚƌĂĐƚƚŽƵƌŝƐƚƐ͘
x ΗdŽƵƌŝƐŵͲƌĞůĂƚĞĚĨĂĐŝůŝƚLJΗŵĞĂŶƐƌĞĂůŽƌƚĂŶŐŝďůĞƉĞƌƐŽŶĂůƉƌŽƉĞƌƚLJǁŝƚŚĂƵƐĂďůĞůŝĨĞŽĨƚŚƌĞĞŽƌŵŽƌĞLJĞĂƌƐ͕Žƌ
ĐŽŶƐƚƌƵĐƚĞĚǁŝƚŚǀŽůƵŶƚĞĞƌůĂďŽƌ͕ĂŶĚƵƐĞĚƚŽƐƵƉƉŽƌƚƚŽƵƌŝƐŵ͕ƉĞƌĨŽƌŵŝŶŐĂƌƚƐ͕ŽƌƚŽĂĐĐŽŵŵŽĚĂƚĞƚŽƵƌŝƐƚ
ĂĐƚŝǀŝƚŝĞƐ͘
x ΗdŽƵƌŝƐƚΗŵĞĂŶƐĂƉĞƌƐŽŶǁŚŽƚƌĂǀĞůƐĨƌŽŵĂƉůĂĐĞŽĨƌĞƐŝĚĞŶĐĞƚŽĂĚŝĨĨĞƌĞŶƚƚŽǁŶ͕ĐŝƚLJ͕ĐŽƵŶƚLJ͕ƐƚĂƚĞ͕Žƌ
ĐŽƵŶƚƌLJ͕ĨŽƌƉƵƌƉŽƐĞƐŽĨďƵƐŝŶĞƐƐ͕ƉůĞĂƐƵƌĞ͕ƌĞĐƌĞĂƚŝŽŶ͕ĞĚƵĐĂƚŝŽŶ͕ĂƌƚƐ͕ŚĞƌŝƚĂŐĞ͕ŽƌĐƵůƚƵƌĞ͘
Page 117 of 244
ANNUAL REPORT
2024
VisitTri-Cities.com
Page 118 of 244
We are proud to be awarded accreditation from the prestigious
Destinations International.
A MESSAGE FROM THE PRESIDENT & CEO
AND THE CHAIR OF THE BOARD
Dear Tourism Partners,
2024 was a defining year for Visit Tri-Cities. Our dynamic
team helped spark community vitality and fuel growth by
collaborating with community leaders to host signature
events, drive record-breaking media coverage, and
strengthen partnerships across industries.
Among the most notable accomplishments was the
successful debut of the inaugural IRONMAN 70.3
Washington Tri-Cities, an event that showcased the heart
and spirit of our community to a global audience. With over
2,300 athletes, thousands of spectators, and an economic
impact of more than $7 million, the event earned a 93%
satisfaction rate from participants representing 45 states
and 20 countries. With a prestigious Net Promoter Score
of 80, which is 28 points higher than the global average for
IRONMAN events, the race produced remarkable branding
for this area. Triathlete Magazine recognized our first-year
race as one of the top races in North America solidifying its
potential as a signature component of our destination
for years to come.
Our convention and sports sales teams achieved an 80%
increase in the number of events booked and produced
a 25% boost in the number of attendees. Among the 168
group events, we welcomed the National Horseshoe
Pitchers World Championship for the first time. The
horseshoe championships generated close to $2 million
in direct economic impact and introduced over 500
participants from across the country to the beauty of
our region.
Booking events helped Tri-Cities maintain a modest 1.2%
increase in hotel occupancy levels in 2024. Additional hotel
rooms and vacation rental properties in the region caused
some disbursing of visitors. National travel trends were
relatively flat and regionally some southeastern Washington
communities showed slight occupancy declines. Our key
lodging metrics remain strong with Revenue Per Available
Room (RevPAR) numbers growing 5.7%. Average Daily Rates
grew 4.5% and total hotel revenues rose 7% - producing
the highest increase in the southeast region.
Visit Tri-Cities strategic, data-driven media efforts were
extremely impactful. Through targeted PR initiatives we
expanded our media reach from 27.4 million in 2023 to an
astounding 3.59 billion in 2024. Our team secured 146
pieces of focused media coverage – a 161% increase over
2023. Sophisticated tracking from outside data partners
confirmed that our digital advertising campaigns directly
contributed to over $16 million in hotel and local business
revenue. For every dollar we spent in advertising visitors
returned $37 to our hotels and spent $352 in
our communities.
Through collaborative destination development efforts
with the National Park Committee, we successfully
advocated to reopen the B Reactor tours for the full
2024 season and with it, achieved record-breaking tour
attendance despite a partial closure of tour activities.
Our ongoing support for the Tri-Cities Rivershore
Enhancement Council ensures sustained progress
in recreational development.
Visit Tri-Cities holds the globally recognized Destination
Marketing Accreditation Certificate ensuring quality
performance standards in destination marketing and
management. We remain committed to fostering
collaboration, promoting our community’s strengths, and
creating opportunities that benefit residents and visitors
alike. With a $630 million annual economic impact from
visitor spending and more than 5,800 local jobs directly
supported by tourism, the work we do continues to be a
powerful force for good.
Looking ahead to 2025, we are energized by the
momentum generated this year. We are focused on
inspiring discovery, creating memorable experiences, and
working hand-in-hand with community leaders to build an
even brighter future.
Thank you for being part of this incredible journey.
Kevin Lewis
President & CEO
Visit Tri-Cities
1
OUR VISION & MISSION
Visit Tri-Cities is a catalyst for success in our communities. With an over-arching purpose to help our communities
achieve their goals, we leverage the power of destination marketing and promotion to fuel transformational growth.
As the visitor economy churns it helps transform the Tri-Cities into a vibrant destination – a place where people want
to visit, live, work, play, and invest.
OUR VISION
Inspire, reward, and celebrate the spirit of
exploration and discovery.
OUR MISSION
Fuel transformational growth in the
Tri-Cities through tourism.
OUR STRATEGIC PILLARS
STRATEGIC
SALES
Primary Intent:Fill hotel rooms by
increasing our share of convention and
sports bookings.
EFFECTIVE
MARKETING
Primary Intent: Increase overall tourism
traffic to the destination by improving
visitor awareness, understanding, and
interest; streamlining and enriching
communications; and enhancing the
destination brand.
COLLABORATIVE
DESTINATION
DEVELOPMENT
Primary Intent:Support and advocate
for the evolution and enhancement of
destination attractions, infrastructure, and
services to create enriched experiences for
visitors and residents.
PROACTIVE
COMMUNITY
ENGAGEMENT
Primary Intent:Strengthen community awareness,
appreciation, involvement, and support for tourism
endeavors and leverage the power of destination
marketing to help our communities achieve their goals.
INNOVATIVE AND
MEANINGFUL
OPERATIONS
Primary Intent:Establish an innovative culture where
clear vision, efficient systems, and financial stability create
a competitive advantage and foster an environment of
engaging, meaningful, and rewarding work.
Visitor
Trips Made:
4.4 million
Visitor
Days Spent:
9.7 million
2024 KEY
ACCOMPLISHMENTS
Buck Taft
Chair of the Board
Visit Tri-Cities
AIRONMAN 70.3
•$7M Economic Impact
•10K Visitors from 45 states &
20 countries
•93% Satisfaction Rate
•Net Promoter Score of 80
(28 points higher than the
global average for
IRONMAN)
•Recognized by
Triathlete Magazines
as one of the top
races in North
America
WORLD HORSESHOE
PITCHING CHAMPIONSHIPS
•$2M Economic Impact
•1,800 Visitors from 43 states & 4
countries
•73% First-time VisitorsCONVENTION &
SPORTS SALES
•86%Increase in Events Booked (170 events)
•25% Increase in Attendees
LODGING METRICS
•7% Increase in Hotel Revenues
– the highest in southeastern
Washington
•1.2% Increase in Hotel
Occupancy
•4.5% Increase in
Average Daily Rates
•5.7% Increase in
RevPAR
POSITIVE MEDIA
EXPOSURE
• Expanded Audience Reach
from 27M to 3.59B
•161% Increase in Media
Coverage (146 articles)
•$16M in revenue generated
from digital ads
•$37 : $1 Return on Ad Spend
directly to Hotels
•$352 : $1 Return on Ad Spend
to our Communities
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TOURISM ECONOMIC IMPACT FINANCIAL PICTURE
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REGIONAL
O½-jفt½-j٪
COMMISSION
KENNEWICK
• Mike Brown,
Hampton Inn
Kennewick at
Southridge
• Gabi Lopez Guerrera,
SpringHill Suites by
Marriott Kennewick
• Erin Erdman, Ex
Officio, City of
Kennewick
PASCO
• Monica
Hammerberg,
Hampton Inn & Suites
Pasco/Tri-Cities
• Jerry Beach,
A-1 Hospitality
• Adam Lincoln,
Ex Officio, City of
Pasco
RICHLAND
• Lacey Stephens,
Home2 Suites by
Hilton
• Yesenia Galvez,
LivAway Suites
• Jon Amundson,
Ex Officio, City of
Richland
Tourism Promotion Area
$2,341,603 Marketing
$1,082,295 Administration
$582,034
$3,494,243
Total Revenue
City Contracts from
Lodging Tax
$780,215
Membership/Corporate Sponsors
$372,425
$2,899,966
Total Expenses
Visitor Center
$140,307
Membership
$148,509
Convention/
Sports Sales
$946,821
10.6%
22.3%
67.1%
37.4%
32.6%
20.1%
4.8%
5.1%
Tourism in the Tri-Cities generates employment opportunities, visitor expenditures, and tax revenues that positively
impact the city and its residents.
DIRECT SPENDING
creates a positive economic
cycle that begins as
visitors bring money into
the local economy from
outside the area. Millions
of dollars are infused into
our communities directly
through visitor spending.
These dollars ignite a
flame that fuels additional
positive economic impacts.
INDIRECT IMPACTS
come from labor income,
suppliers and support
businesses, construction,
engineering, and other
professional services
that support the
hospitality industry.
INDUCED IMPACTS
are derived through
employee spending,
business output, new
business development,
and enhancements
to the quality of life
through development of
visitor related attractions
and services.
TAX REVENUES from each
of these revenue sources
support local services
and provide tax relief
to residents.
$629.8
million
in economic
impact
$77.5 million in
state and local
tax revenue
$63 million
in local sales
tax revenue
Employs
5,883 workers
ǾǾɍƇdz٪½ȉɍȯǛȷǼ٪ ƲǾƲ˚Ʌȷ٪Ʌȉ٪ɅǕƲ٪½ȯǛع ǛɅǛƲȷ
POLICE
OFFICERS
FIREFIGHTERS SCHOOLS &
TEACHERS
SMALL
BUSINESSES
PARKS ROAD WORK
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VISITOR SPENDING BREAKDOWN
Tourism saved each household $602 in annual taxes
3 4*Visitor Spending represented in this report reflect the economic impact of tourism in the Tri-Cities for the year of 2023. The economic impacts of
tourism in our community for 2024 are not yet available. Percentage increase stated is based off of 2022 numbers. Source: Tourism Economics
Kennewick Pasco Richland Totals
2021 $502,862 $332,854 $581,566 $1,417,282
2022 $672,025 $440,350 $733,662 $1,846,037
2023 $714,098 $498,162 $795,213 $2,007,473
2024 $785,557 $541,555 $886,798 $2,213,910
TOTAL HOTEL-MOTEL TAX REVENUE
3,796 Hotel guest rooms available
HOTELS
Hotel Revenue up $206,437
Occupancy up 1.2%
*Visit Tri-Cities receives approximately 50% of the lodging tax.
RevPAR up 5.7%
ADR up 4.4%
RETAIL
$144.2M
5.6% increase from
previous year
FOOD AND
BEVERAGE
$143.7M
7.1% increase from
previous year
HOTELS
$130.6M
5.5% increase from
previous year
TRANSPORTATION
$114.0M
0.8% increase from
previous year
RECREATION
$97.4M
10.7% increase from
previous year
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STRATEGIC SALES
The sales department’s primary focus is to market to convention, sports, and group meeting planners through
direct sales contacts, targeted marketing, and attending industry events. Booking these events puts “heads in beds”
that generate significant tax revenues for our community.
2024 PROGRAM HIGHLIGHTS
2025 & BEYOND
•118 Future conventions, meetings
and sports events confirmed
•134,998 Future visitors
•$69,405,244 Future visitor spending
2024 HIGHLIGHTS
Sales & Client Relationship Building
• Hosted Spring Olympia Sales Blitz & Customer
Appreciation Luncheon reaching 48 meeting
planners, a 23% increase in planners reached
over 2023
• Conducted 23 appointments at the Fall Sales Olympia
Blitz, a 27% increase over 2023
• Hosted Sports Customer Appreciation Event in
Portland during Sports ETA Symposium
• Hosted the WA Society of Association Excellence
Annual Conference with an evening reception for key
meeting and event planners
• Attended 8 industry-related conferences and
events to meet with meetings and sports
planning professionals
Secured Major Events
• 2025 WA & ID International Order of the Rainbow
for Girls
• 2026-2030 WA & OR Potato Conference, WA State
Potato Commission
• 2024 Latino State Softball Championships, United
States Specialty Sports Association (USSSA)
• 2024 Latino World Series Softball, USSA
• 2024 Northwest Regional Floodplain Management
Association Conference
• 2026 & 2027 Pacific Northwest Vegetable Association
Annual Conference
• 2025 Convention of Jehovah’s Witnesses – 4
weekends (June/July)
• 2025 U.S. Tennis Association PNW Adult 65 & Over
Sectional Championships
• 2025 USA BMX Lumberjack Nationals
• 2025-2027 Northwest Athletic Conference (NWAC)
Volleyball Championships
• 2026-2028 NWAC Men’s & Women’s Volleyball
Championships
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EFFECTIVE MARKETING
Each year, Visit Tri-Cities implements a comprehensive, data-driven marketing strategy designed to increase brand
awareness, drive visitation, and maximize economic impact for the region. By leveraging a multi-channel approach—
including digital advertising, media relations, social media, and public relations—Visit Tri-Cities successfully engages
a broad audience and positions the destination as a must-visit location. The results from 2024 showcase the strength
and effectiveness of these efforts.
2024 CAMPAIGN HIGHLIGHTS
WEBSITE PERFORMANCE
460,000+website visitors
11% increase
950,000+pageviews
15% increase
31,151 Facebook Followers
3% increase
16,894 Instagram Followers
17% increase
3,212 LinkedIn Followers
12% increase
SOCIAL MEDIA ENGAGEMENT
Engagements increased
184% from 2,330 to 6,620.
HIGHLIGHTS
• Relaunched VTC website
with enhanced navigation,
destination-focused
messaging, Spanish-
language translations and
425 new content pages
• Published the new Visit
Tri-Cities Brand Book for
consistency and
messaging clarity
• Recognized as Runner-
up for “Best Marketing
Program” awarded by State
of Washington Tourism
• Targeted campaigns with
Expedia resulted in 589
flight bookings
• Booked 122,181 room
nights directly through
ad campaigns
• Developed and distributed
refreshed and impactful
messaging through
various multimedia assets,
including:
0 ‘Discover What’s in You’
Destination Sizzle Video
0 IRONMAN 70.3 Pre-Race
Sizzle Video
0 IRONMAN 70.3 Race Day
Video – amassed 45K+
views in one week
0 IRONMAN 70.3 Volunteer
Highlight Video
0 IRONMAN 70.3
Community Benefits
Documentary
0 Seven 90-second video
vignettes showcasing the
community benefits of
IRONMAN 70.3
0 Twelve TV commercials
emphasizing the positive
impact of IRONMAN 70.3
on the community
0 2-minute informational
video highlighting
the vision and
accomplishments of
the Tri-Cities Rivershore
Enhancement Council
(TREC)
0 30-second signature
sports highlight reel
MEDIA & PUBLIC RELATIONS
• Expanded audience reach through signature events from
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• Secured ֿׂׄ٪ȬǛƲƤƲȷ of media coverage - a ֿֿׄڤ٪ǛǾƤȯƲƇȷƲ
over 2023
• Hosted ֿׄ٪ǼƲƫǛƇ٪Ftȷؙ contributing to 33% of total
media coverage
• Achieved an estimated 9.4 million views, a ׂؙ־־־ڤ٪ǛǾƤȯƲƇȷƲ
over 2023
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Conventions, sports &
group activities hosted168
Up 7.7% from previous year
Visitors
attracted132,501
Up 9.5% from previous year
Convention and sports
spending to region$35,716,190
Up 33.3% from previous year impressions
achieved
446 million
estimated total for
return on ad spend
ٳׁ׃׀٪ؚ٪ٳֿ
hotel-specific estimated
return on ad spend
ٳׁׅ٪ؚ٪ٳֿ
generated revenue from
ad inspired bookings
$16.7 million
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COLLABORATIVE DESTINATION
DEVELOPMENT
One of the ways we maximize the revenues generated by visitors is through Destination Development. Our goal is to
create a superior experience for visitors and residents. Through the Tri-Cities Rivershore Enhancement Council (TREC),
the National Park Committee and other organizations, we work with local jurisdictions and hospitality partners to
enhance the attractions we have and develop additional experiences and recreation venues. This work serves the needs
of visitors, improves the quality of life for residents, aids in workforce recruitment and generates economic growth.
HIGHLIGHTS
Tri-Cities Rivershore Enhancement Council
(TREC) Initiatives
• Hosted U.S. Army Corps of Engineers
newly appointed Walla Walla District
Commander for meeting and field tour
with partnering jurisdictions
• Created enhanced website showcasing the vision
and accomplishments of TREC
• Cable Bridge Lighting Subcommittee – finalized
Interlocal Agreement and initiated timeline for
hiring Design Consultant to further the Cable
Bridge Lighting initiative
Tri-Cities National Park Committee Initiatives
• Successfully advocated to re-open B-Reactor tours
for the 2024 season
• Collaborative efforts helped achieve record
breaking B-Reactor tour attendance despite partial
closure of tour opportunities
• Led the Administrative Subcommittee in
prioritizing projects to be funded by the
Hanford Unit Funds
• Developed an outline and RFQ for a Park
community vision project
• Facilitated collaborative efforts to establish a
Friends of the Park group
• Issued letters of support to congressional
delegates to expand Park boundaries and to
the National Park Service outlining opportunities
for collaboration
Support Workforce Development &
Workforce Initiatives
• Partnered with WSU Tri-Cities to promote WSU
Tri-Cities Workforce Training Scholarships
• Participation in Energy Communities Alliance (ECA)
Workforce Roundtable and Forum, and Tri-Cities
Workforce Roundtable
Development of Tourism Assets
• Visioning support for development of the
Mid-Columbia Children’s Museum
• Advocacy and support for the Three Rivers
Convention Center expansion
• Active collaboration and involvement to support
a Performing Arts Center initiative
• Collaborative efforts to facilitate improvements
and upgrades at HAPO Center
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Tri-Cities Rivershore Enhancement Council
Tri-Cities Sports Council
Tri-Cities National Park Committee
PROACTIVE COMMUNITY
ENGAGEMENT
HIGHLIGHTS
Annual Meeting & Tourism Showcase
*see back cover for more details
• Engaged hundreds of tourism partners and
industry stakeholders by producing the “Discover
What’s in You” Tourism Showcase Tradeshow
and Networking Event, featuring over 40
tourism businesses
Business Partner Development
• Secured Diamond Level Member, Alpine Roofing,
as Signature Sports sponsor
• Implemented new Tri-IDEAs sponsor package for
STCU and Bechtel
• Enrolled 130 tourism businesses as new VTC
members – a 20% increase over 2023
IRONMAN 70.3 Washington Tri-Cities
• Secured over 1,100 volunteers to fill 1,300
volunteer positions
• Engaged dozens of local agencies and community
leaders in planning and supporting the event
• Generated 23 local news stories and 17 local
news features
• Delivered 5.8 million local ad impressions
• Hosted Tri-Cities information booth in the
IRONMAN Village
• Hosted volunteer and community welcome /
kick-off party
• Hosted IRONKIDS fun run for children
• Produced interactive “Traffic Impact Maps” and
distributed traffic impact mailers to help locals
understand and navigate race day impacts
• Outstanding community engagement helped the
event achieve a Net Promoter Score of 80 from race
participants which is 28 points higher than the
global average for IRONMAN events
Manhattan Project National Historical Park (MAPR)
and American WWII Heritage City Designation
• Supported the launch of 360 virtual tour and
resources of B Reactor and T Plant tours
• Launched a new webpage highlighting
information on community assets related to World
War II and the Manhattan Project and continued
the City Designation campaign
• Launched advertising campaign promoting MAPR
tours generating more than 15-thousand tour
visitors coming from all 50 states and 52
different countries
• VTC support of Ride with a Ranger events
• Coordination of the Tri-Cities National Park
Committee (TCNPC) and related efforts
Legislative Initiatives
• Attended Tri-Cities Day in Olympia with
the Tri-Cities Legislative Council to meet
with legislators and promote a slate of
community priorities
• Testified at Legislative Session on
tourism initiatives
• Engaged with state representatives to support
community initiatives
• Collaborated with Washington State Destination
Marketing Organizations, State of Washington
Tourism Office, Association of Washington
Businesses and Washington Economic
Development Association to secure and maintain
favorable legislation for tourism businesses along
with increased and ongoing funding to support
tourism initiatives
HIGHLIGHTS
(Photo will go here)
7 8
Three Rivers Convention
Center Expansion
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STRATEGIC VISION
AND LEADERSHIP
• Strategic assessment to evaluate and enhance
the organization’s focus and approach
• Established new vision and mission for
the organization
• Directed efforts on core strategies that boost
visitation, enhance visitor experiences, and
positively impact the Tri- Cities economy
• Established a clear foundation for our messaging
strategy that provides focus and consistency for
long-term success
• Implemented and enhanced existing programs,
campaigns, and goals
• Streamlined leadership and organizational
structure
• Streamlining asset management and distribution
for marketers and creatives
• Hosted hospitality sales training for Convention
Development team
• Submitted Destinations Marketing Accreditation
Certification renewal with Destinations
International
• Initiated new three-year strategic plan
for 2025-2027
• Refined contracts with service providers
FINANCIAL STRENGTH
• Maintained robust fiscal stability with significant
reserve balances and year-end revenues exceeding
budget by nearly $250,000
• Secured $92,000 in grant funding including State
of Washington Tourism grants for IRONMAN 70.3
and World Horseshoe Championships
• Fostered healthy relationships with key
financial partners including city councils, TPA
commissioners, and hotel partners
• Conducted Hospitality Benefits Study
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STAFF HONORS
• Three team members achieved Professional
Destination Management Certifications (PDM)
from Destinations International
• Continuation of Certified Destination Marketing
Executive (CDME) Program
• Leadership Tri-Cities Class XXVII Graduate
• Leadership Tri-Cities New Member Class XXVIII
• Tri-City Regional Chamber of Commerce Member
of the Month Award
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• Chair: Buck Taft, Tri-Cities Airport/Port of Pasco
• Past Chair: Corey Pearson, Three Rivers Campus
• First Vice Chair: Trish Herron, PNNL
• Vice Chair: Vijay Patel, A-1 Hospitality
• Vice Chair: Brian Lubanski, Ben Franklin Transit
• Vice Chair: Amy Johnson, Purple Star Winery
• Treasurer: Ron Hue
• Legal Counsel: John Raschko, Miller Mertens &
Comfort, P.L.L.C.
• CPA: Monte Nail, CPA
2023 EXECUTIVE COMMITTEE
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• Kevin Lewis, President & CEO
• Gretchen Guerrero, Vice President of Finance & Operations
• Hector Cruz, Vice President of Development &
Community Relations
• Julie Woodward, Vice President of Marketing &
Creative Services
• Kirsten Finn, Convention Development Manager
Team Lead
• Abby Hedges, Visitor Services Specialist
• Austin Wingle, Advertising, Design, and Creative
Analysis Manager
• Alex Boecker, Marketing Communication Manager
• Jason Watson, Website & Multi-Media Manager
• Kaiya Bliss, Convention Development Manager
• Linda Tedone, Sales Administrative Assistant
• Michele York, Business Development Manager
• Natalie Clifton, Sports Development Manager
• Reagan Thompson, Convention Development Manager
• Samantha Galbraith, Operations Manager/Executive
Assistant
• Tim Arntzen, Port of Kennewick
• Jerry Beach, A-1 Hospitality
• Troy Berglund, West Richland Chamber of Commerce
• Council Member Melissa Blasdel, City of Pasco
• Washington State Senator Matt Boehnke
• Angie Brotherton, Bechtel
• Phinney Brown, Arts Center Task Force
• Liza Clitar, Clover Island Inn
• Washington State Representative April Connors
• Jennifer Cunnington, Q Home Loans
• Karl Dye, TRIDEC
• Councilmember David Fetto, City of West Richland
• Robert Franklin, B-Reactor Museum Association
• Colleen French, Department of Energy
• Melody Goller, Hampton Inn Richland
• Brisa Guajardo, Tri-Cities Hispanic Chamber of Commerce
• Gabi Guerrera, SpringHill Suites
• Mike Hall, Ice Harbor Brewing Company
• Monica Hammerberg, Hampton Inn & Suites Pasco
• Colin Hastings, Pasco Chamber of Commerce
• Sandra Haynes, WSU Tri-Cities
• Commissioner Scott Keller, Port of Benton
• Mayor Pro Tem Sandra Kent, City of Richland
• Dave Marsh, B Reactor Museum Association
• Lori Mattson, Tri-City Regional Chamber of Commerce
• Mike McCall, HAPO Center
• David McClain, TC Black
• Commissioner Will McKay, Benton County
• Brent Miles, Tri-City Dust Devils
• Council Member Jim Millbauer, City of Kennewick
• Rocky Mullen, Franklin County
• Dara Quinn, Emerald of Siam
• Rob Roxburgh, CPCCo
• Gus Sako, The Octopus’ Garden
• Rosana Sharpe, The REACH Interpretive Center
• Lacey Stephens, Home2Suites
• Vivian Terrell, Honey Baked Hams Co.
• Matt Watkins, Pasco Public Facilities District
• Rebekah Woods, Columbia Basin College
2023 BOARD OF DIRECTORS
OVERVIEW
• Founded:1969 as non-profit organization
• Staff: 15 full-time employees
• Structure: Governed by a 42 member
Board of Directors
• Members: 467
• Website: VisitTri-Cities.com
10
•Vivian Terrell, Honey Baked Hams Co.
•Matt Watkins, Pasco Public Facilities District
•Rebekah Woods, Columbia Basin College
y
Board of Directors
467
VisitTri-Cities.com
INNOVATIVE & MEANINGFUL
OPERATIONS
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Hampton Inn & Suites Pasco/Tri-Cities
Hampton Inn Kennewick at Southridge
Hampton Inn Richland
Holiday Inn Express Hotel & Suites Richland
Home2 Suites by Hilton
Homewood Suites by Hilton - Richland
Kennewick Inn & Suites
La Quinta Inn & Suites
LivAway Suites
My Place Hotel-Pasco/Tri Cities, WA
Red Lion Inn & Suites Kennewick Tri-Cities
Sleep Inn Pasco Tri-Cities
Super 8 Kennewick
The Lodge at Columbia Point
TownePlace Suites by Marriott
Woodspring Suites
STANDARD MEMBERSHIP
14 Hands Winery
3 Eyed Fish Kitchen + Wine Bar
3 Rivers Folklife Society
4 Whistles Winery
A & A Motorcoach
Abair’s
Above The Curve Vineyard
Academy of Children’s Theatre
Ace Jewelry & Loan
Adore Formal Wear & Bridal Boutique
Adventures Underground
Ahava Coffee Co LLC
Airfield Estates
AJ’s Edible Arts, Inc.
Alaska Airlines
Alexandria Nicole Cellars
Alexandria Nicole Cellars Destiny Ridge
Tasting Room
Allied Arts Association - Gallery at
the Park
Andy’s North Restaurant & Lounge
Anelare Winery
Angel Brook Christmas Tree Jubilee
Angel Brook Farm Market and Produce
Stands - Kennewick
Angel Brook Farm Market and Produce
Stands - Richland
Angel Brook Ice Cream
Anthology Event Venue by Castle
Event Catering
Anthony’s at Columbia Point
Apollo Authentic Greek Restaurant
Ara Sushi & Grill
Arlene’s Flowers & Gifts
Art on the Columbia
ECONOMIC DEVELOPMENT
PARTNERS
City of Kennewick
City of Pasco
City of Richland
Tri-City Regional Hotel-Motel Commission
DIAMOND
Alpine Roofing
Bechtel National
Central Plateau Cleanup Company
Hanford Mission Integration Solutions
PNNL
Toyota Center
Three Rivers Convention Center
Washington River Protection Solutions
PLATINUM
Ben Franklin Transit
Benton County
Benton PUD
City of West Richland
Energy Northwest
Franklin County
Franklin PUD
Port of Benton
Port of Kennewick
Port of Pasco
STCU
The HAPO Center
GOLD
Best Western Premier Pasco Inn & Suites
Clover Island Inn
Comfort Suites Kennewick at Southridge
Courtyard by Marriott Richland Columbia Point
Hilton Garden Inn Kennewick
Holiday Inn Express & Suites Pasco Tri-Cities
Holiday Inn Richland on the River
Red Lion Hotel & Conference Center Pasco
Red Lion Hotel Kennewick Columbia Center
Richland Riverfront Collection by Ascend
SpringHill Suites by Marriott Kennewick
SILVER
Baymont Inn & Suites
Best Western Kennewick Tri-Cities Center Hotel
Best Western Plus Kennewick Inn
Comfort Inn
Courtyard by Marriott Pasco Tri-Cities Airport
Fairfield Inn
Visit Tri-Cities’ ability to attract visitors to our region is made possible by the investment and support of our member
organizations. Visit Tri-Cities members and partners provide unique and inclusive opportunities that are of interest to travelers
and help build a better quality of life for residents. Their dedicated, unwavering support is the foundation of our work. In
turn, it is our duty, obligation, and pleasure to continue the promotion and celebration of our members and our dynamic
community through tourism marketing, high quality publications, destination advertising, educational forums, creative
digital content, and destination development. In 2024, Visit Tri-Cities’ membership total reached 467 tourism businesses.
OUR MEMBERSHIP
Art Work Northwest
Art YOUR Way
Arts Center Task Force
Aspen Limo Tours
At Michele’s
Atomic Ale Brewpub & Eatery
Atomic Bowl & Jokers Lounge & Casino
Atomic Escape Rooms
Aub’s Bananza Bread
Aub’s Lounge
Avennia Red Mountain Tasting Room
AXE KPR Axe Throwing
Azteca
B Reactor Museum Association (BRMA)
Badger Mountain Vineyard/Powers Winery
Barnard Griffin Winery
Bartholomew Winery
Basil and Blush
Baum’s
Baymont Inn & Suites
Bella Italia Restaurant
Bennett Rentals
Benton County Fairgrounds
Bergan’s Timeless Treasures
Bergstrom Aircraft, Inc.
Big D’s Powersports
Bingo Boulevard
Black Heron Spirits, LLC
Blackthorne Neighbourhood Pub
Blankslate
Bob’s Burgers and Brew - Kennewick
Bob’s Burgers and Brew - Richland
Boiada Brazilian Grill
Bombing Range Brewing Company
Bon Cafe Co
Bonefish Grill
Brady’s Brats
Brainstorm Cellars
Brewminatti
Brick House Pizza
Bristle Art Gallery
Brother’s Cheese Steaks
Budd’s Broiler by Anthony’s Restaurants
Buds and Blossoms too
Buffalo Wild Wings
Burger Ranch
Burger Ranch - Pasco
Cafe con Arte LLC
Caffeine Bar
Canyon Lakes Golf Course
Cardamom Indian Grill & Bar
Casa Pottery
Catering to You
CBC Arts Center
Ethos Bakery - The Parkway
Europa Italian & Spanish Cuisine
Events at Sunset
Experience 46 Degrees
Fable Craft Bar-Wine Saloon-Food Joint
Farmhand Winery
Fast and Curryous
Fat Olives Restaurant & Catering
Fiction @ J. Bookwalter Winery
Fidélitas Wines
Fiiz
Fisher’s Catch Outfitters
Five Guys Burgers & Fries
Fleet Feet
Float Euphoria
Foodies Kennewick
Foodies Richland
Franklin County RV Park
Free Culture Clothing
Fresh Leaf Co
FreshPicks WA Smoothies
Frichette Winery
Friends of Sacajawea State Park
Frost Me Sweet Bakery & Bistro
Fujiyama Japanese Steak House & Bar
Garden Hot Pot
Gesa Carousel of Dreams
Glass Studio at Barnard Griffin Winery
Gluten Not Included
Goose Ridge Estate Vineyard & Winery
Gordon Estate Winery
GRAZE - ‘a place to eat’
Great Harvest Bread Company Kennewick
Greek Islands Cuisine
Greenies
Griggs Ace Hardware
Ground Support Coffee
Guadalajara Style Mexican Food LLC
Hae Ha Thai
Halo Fishing Adventures
Hedges Family Estate
Heron Bluff Vineyard & Winery
Hightower Cellars
Hill’s Restaurant & Lounge
HoneyBaked Ham Café
HOOKED SEAFOOD BOIL & BAR
Hope Outfitters
Hops n Drops
Hops n Drops - Kennewick
Horn Rapids Golf Course
Horn Rapids RV Resort & Mini Mart
Hot Tamales, LLC
How Sweet It Is
I&M Rentals LLC
Ice Harbor Brewing Co.
Ice Harbor Brewing Company at the Marina
Iconic Brewing
IHOP Restaurants
Indaba Coffee
InterMountain Alpine Club
iplay Experience
J&S Dreamland Express
J. Bookwalter
Just Juice LLC
KayakBateman.com
Kestrel Vintners
Kickstand Tours
Kindred Spirits
Cedars at Pier 1
CG Public House & Catering
Chandler Reach Vineyards
Chapala Express
Cherry Chalet Bed & Breakfast
Chic & Unique Furniture Kennewick
Chic & Unique Furniture Richland
Chicken & Bowl
Chills Fro Yo & Custard
Chuck E. Cheese
Chukar Cherries
Ciao Trattoria
Cigar Savvy Shop, LLC
Clover Island Inn
Clover Island Marina
Col Solare Winery
Columbia Basin BMX
Columbia Basin College
Columbia Basin Racquet Club
Columbia Center
Columbia Crest Winery
Columbia Park Golf Tri-Plex
Columbia Point Golf Course
Columbia River Mafia Guide Service
Columbia Sun RV Resort
Community Concerts of the Tri-Cities
Connell Heritage Museum
Convergence Zone Cellars
Copper Top Tap House
Cora’s E-bike Shop
Cork and Taps by Domanico Cellars
Costa Vida - Duportail Street
Costa Vida - Gage Blvd
Costa Vida - Kennewick
Costa Vida - Pasco
Cougar Cave Expresso
Country Mercantile
Country Mercantile - Pasco
Coyote Bob’s Roadhouse Casino
Coyote Canyon Mammoth Site
Coyote Canyon Winery
Crazy Moose Casino
Crepe Haus & El Compadre
Crepes and Rolls
Crowe Wines
Cupcakes Bakery & Deli
d. lynne’s boutique
D’s Wicked Cider
Daisy Ranch Saloon
Dalset Wines
DavenLore Winery
D-Bat Columbia Basin
Del Sol Lavender Farm
DermaCare
Desert Food Mart (Conoco)
Desert Wind Winery
Details
Divots Golf
Dog Haus Biergarten Pasco
Don Rubio’s
Dovetail Joint Restaurant
DownUnderSportFishing
DrewBoy Creative
Earth Spirit Shop
Eastern Washington Transportation
Elk Haven Winery
Emerald of Siam Thai Restaurant & Lounge
Ethos Bakery - Queensgate
Kiona Vineyards and Winery
Kitzke Cellars
Knots & Grounds Espresso
Kona Ice
La Bella Vita Kitchen and Bar
La Maison Dana French Café Restaurant &
Bar
La Zeiba Events
Lakeside Gem and Mineral Club
Layered Cake Artistry
Lazy River Taphouse
Lemon Grass
Let’s Glow Mini Golf
LIGO Hanford Observatory
Lil’ Moon Diner
Longship Cellars
Love Curry Indian Cuisine
Lower Columbia Basin Audubon Society
LU LU Craft Bar + Kitchen
Lucky Flowers
Magills Restaurant & Catering
Market Vineyards
Martinez & Martinez Winery
Masala Indian Cuisine
Max Air Tri-Cities
McKinley Springs
Mercer Wine Estates
MEXA MexAmerican Kitchen
Mid-Columbia Ballet
Mid-Columbia Libraries
Mid-Columbia Mastersingers
Mid-Columbia Musical Theatre
Mid-Columbia Symphony
Middleton Farms
Milbrandt Vineyards/Ryan Patrick Wines
MillerTime Fishing
Miss Tamale
Mocha Express on Canal
Mocha Express TriCities
Monarcha Winery
Monterosso’s Italian Restaurant
Moonshot Brewing
Moonshot Brewing Pub at the Park
Muret-Gaston Winery
Museum at Keewaydin
MyFroYo - Kennewick
MyFroYo - Pasco
MyFroYo - Richland
Nanis Bakery
National Charter Bus Richland
Nothing Bundt Cake
Nouveau Day Spa
Novel Coffee Co.
OATIS Outdoor Adventure Rentals
Octopus’ Garden
OH SUSHI
Opportunity Kitchen - Federal Building
Opportunity Kitchen - Public Market at
CRW
Pacific Shorz Powersports
Pasco Aviation Museum
Pasco Burger Company
Pasco Chamber of Commerce
Pasco Specialty Kitchen
Peacock Coffee Roasting Co
Pearl Coffee
Pedego Electric Bikes Tri-Cities
Perch Cantina
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OUR SPONSORSOUR MEMBERSHIP CONTINUED
Shelby’s Floral & Gifts
Simplified Celebrations
Sister to Sister - on the Ave
Sister to Sister- Merlot
Skippers Seafood n’ Chowder
Sleep Inn Pasco Tri-Cities
Sleeping Dog Wines
Smooth Swings
Soi 705
Solar Spirits Distillery
Some Bagels
Some Bagels Too
Somer Mediterranean Food and Bakery
Southern Cross Winery
Spare Time Lanes
Spencer Carlson Furniture & Design
Sporthaus
SpringHill Suites by Marriott Kennewick
Sterling’s Restaurant - Clearwater
Sterling’s Restaurant - Queensgate
Sterling’s Restaurant On the River
Stone Ridge Estates
Stotts Fishing Adventures
Sub Zero Nitrogen Ice Cream
Summer’s Hub of Kennewick
Sun Willows Golf Course
Sundance Aviation
Sunken Treasures Games
SunWest Sportswear
SuperMex El Pueblo Market
Swadee Thai Cuisine
Swampy’s BBQ Sauce & Catering
Swampy’s BBQ Sauce & Eatery
Swigg Coffee Bar
Tagaris Winery
Take a Break Tri-Cities
Tap & Barrel
Tapteal Greenway
TC Black
TC Cider House
Tee Time
Teriyaki Grill
Terra Blanca Winery & Estate Vineyard
Thai Elephant
The Bradley
The Bubbly Boba
The Crazy Crab Place
The Educated Cigar, LLC
The Endive Eatery
The Garden TriCities
The Grain Bin Flower Farm & Inn
The Human Bean
The Kozy Kup Coffee Co.
The Little Plant Shop
The Lodge at Columbia Point
The Medusa Tap House
The Moore Mansion
The Olive Garden
The Palm Bar and Grill
The Pizza Box
The Pub
The Rude Mechanicals
The Teal Box
Perfect Circle Brewing
Philocaly Lingerie Boutique
Picante Mexican Taqueria
Pie Sharks LLC
Pink Pearl
Pipsqueaks
Polka Dot Pottery
Popcorn Northwest
Porter’s Real BBQ Kennewick
Porter’s Real BBQ Pasco
Porter’s Real BBQ Richland
Poutine, Eh?
Power Up Arcade Bar
Preszler’s Guide Service, LLC
Pretty Gritty Tours
Price 4 Limo
Proof Gastropub
Public Market at Columbia River Warehouse
(CRW)
Purple Star Wines
QUAKE Family Fun Center
Ranch & Home
Rattlesnake Mountain Brewing Company
Rattlesnake Mountain Harley - Davidson
REACH Museum
Reborn Bike Shop
Red Dot Paintball
Red Lobster
Red Mountain AVA Alliance
Red Mountain Event Center
Red Mountain Trails
Restaurante El Chapala
Rewster’s Craft Bar & Grill - Horn Rapids Golf
Course
Richland Players
RideNow Powersports Tri-Cities
Rise & Shine Bake Shop
Roads2 Travel Company
Rocco’s Pizza Kennewick
Rocco’s Pizza Pasco
Rock Shop
Rollarena Skating Center
Rolling Hills Chorus
ROMA House
Roscoe’s Coffee
Round Table Pizza - Kennewick
Round Table Pizza - Leslie
Round Table Pizza - Pasco
Round Table Pizza - Richland
Runners of the Sage
SAAP Kitchen Lao-Thai
Sacajawea State Park
Sage Brewing Company
Sageland Center
Salon Remedi
Salud Bar and Kitchen
Sandollar Farms & Alpacas
Sandy’s Fabrics & Machines
Seaductive Kayak Rentals
Seoul Fusion Korean Restaurant
Shade Cafe
Sharetea Tricities
Sheep’s Clothing
The Tinte Red Mountain Retreat
The Underground Taphouse
Three Rivers Tackle
Thurston Wolfe Winery
Tip Pit BBQ
Tirriddis
Tomi Sushi and Ramen
Transient Coffee Company
Trejo’s Mexican Restaurant
Trejo’s Taco Factory
Trek Bikes Kennewick
Tri City Taps
Tri-City Regional Chamber of Commerce
Tri-Cities Afghan Food
Tri-Cities Hispanic Chamber of Commerce
Tri-Cities Newcomers Club
Tri-Cities Tackle
Tri-Cities Wine Society
Tri-City Americans Hockey
Tri-City Dust Devils
Tri-City Tappers
TRIDEC
Tsunami Catering
Tucannon Cellars
Tulipe Lifestyle Shop
Tumbleweeds Food Truck
Tumbleweeds Mexican Flair
Twigs Bistro & Martini Bar
Twist Clothing Co.
Uncle Sam’s Saloon
Upchurch Vineyard
Uptown Antique Market
Urban Grounds LLC
US Army Corp of Engineers
Viera’s Bakery - Burden St.
Viera’s Bakery - Lewis St.
VISTA Event Space
Washington State University Tri-Cities
Water2Wine Cruises
Wautoma Springs
West Richland Chamber of Commerce
West Richland Golf Course
What’s The Scoop
Wheat Head Brewing
Wheelhouse Community Bike Shop
White Bluffs Brewing
White Bluffs Quilt Museum
Wilco Farm Store
Wild Hare Lavender Farm
Wild Olive’s Charcuterie Kingdom
Willow Run Vineyard
Wine Social
Wingstop Pasco
Wisdom Books LLC
WIT Cellars
Wright’s Desert Gold Motel & RV Park
Xenophile Books
Yogurt Beach
Z Place Salon & Spa
Zintel Creek Golf Club
Zintel Creek Golf Club Restaurant
and Lounge
Zullee Mediterranean Grill Richland
The Media Outreach Sponsorship
is paramount to the success of Visit
Tri-Cities’ mission of driving visitor
spending. The funds secured through
the media relations sponsorship allows
our organization to work in unison with outside public relations
firms to bring in travel writers and national news organizations
to provide the national media attention our great community
deserves. Additionally, the sponsorship complements other
marketing endeavors such as social media, digital, OTT, television,
and print ads. In doing so, we bring value to our partners and
community members while creating a positive image of
our community for local employers recruiting efforts and
employee retention.
The Tri-Cities Rivershore Enhancement
Council (TREC) is a multi-jurisdictional
program, coordinated by Visit Tri-
Cities, which is helping the community
rediscover its river shores and is working
to emphasize restoration, development,
and enhancement activities. The investment made by Bechtel
ensures that the work being done by TREC’s committees, the
Strategic Committee and the Technical Committee, will continue.
Contributions made, have a direct impact on the Rivershore
Enhancement Council through the creation of the Rivershore
Master Plan. These efforts continue to improve river shore
experiences for all to enjoy.
Washington River Protection
Solutions is the Annual
Meeting and Kris Watkins
Tourism Champion Award
Sponsor. This sponsorship supports the communication of
the Visit Tri-Cities mission with its VTC membership, VTC Board
of Directors, and stakeholders; including presentations to city
council members and elected officials.
Pacific Northwest National Laboratory (PNNL) is
our Excellence in Service Award/Eco-Tourism
Sponsor. This partnership is a vehicle for
encouraging visitation and enjoyment of our
outdoor recreational opportunities. PNNL also
extends its support to the Excellence in Service
Award, chairing the committee and overseeing the evaluation
process. PNNL has made additional spotlights possible highlighting
previous awardees. The Excellence in Service Award is presented by
PNNL at the Visit Tri-Cities Annual Meeting.
The Quality-of-Life Sponsorship
drives the success of the Visit
Tri-Cities mission in developing
programs, products, and activities
that impact “the overall economic vitality of our communities and
the quality of life for our citizens.” This sponsorship provides an
avenue to place in-market advertising, promoting the quality of
life to local residents, those considering relocation, and visitors
staying in the area. The funds secured through the Quality-of-
Life Sponsorship allows our organization to market effectively
in-region, highlight local tourism businesses, encourage the
community to engage with local events and businesses, and
inspire our local community members to bring their friends
and family to the Tri-Cities; in turn positively impacting our
local economy.
The Three Rivers Campus is
the Convention and Meeting
Program Sponsor. A pivotal
hub for economic development
in our community. The
convention facilities are more than just event spaces, they are the
engines that drive economic development. The sponsorship of
the Three Rivers Campus directly contributes to the community’s
ability to host diverse and impactful events, creating a positive
ripple effect throughout the community. The Three Rivers
Campus creates opportunities for locals to engage, learn, and
network. It is an investment in the economic and social fabric
of our community.
The Signature Sports Sponsorship is
crucial to the success of Visit Tri-Cities’
mission to boost visitor spending.
The funding secured through this
sponsorship enables our organization
to collaborate with the Tri-Cities Sports Council and local sports
entities, enhancing community assets, infrastructure, and
sports marketing initiatives. Furthermore, the Signature Sports
Sponsorship offers our destination, the Sports Council, and
its members the opportunity to present a unified front in
attracting major sporting events, such as the IRONMAN 70.3
Washington Tri-Cities
Travel is transformative on
multiple levels. Exploring
new destinations exposes us
to different ideas, cultures,
history, heritages, and people. The Tri-IDEAs sponsorship
amplifies our efforts in celebrating and showcasing our
destination’s diverse community, letting visitors and residents of
all backgrounds, races, genders, cultures, and abilities know and
feel that they are welcome here. This sponsorship further builds
connections with local business owners, community leaders,
event organizers, residents, and more by highlighting stories of
diversity in the Tri-Cities.
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DISCOVER
WHAT’S
IN YOU
The Visit Tri-Cities Annual Meeting and Tourism Showcase provided a glimpse
into the dynamics that make living and visiting here so vibrant.
%ǛȷƤȉɥƲȯ٪ÝǕƇɅىȷ٪UǾ٪ãȉɍ٪¤ƇǾƲdz
The 2024 Annual Meeting celebrated the achievements and insights
of five unique individuals from our community whose stories and
wisdom reflect the process of discovery and demonstrate the
meaningful action and opportunity flowing through our communities.
Pictured from left to right, our panelists were: José Iñiguez, Founder & Executive Director of
Encanto Arts, Marisa Howard, 2024 Olympian, Christina Lomasney, Chief Commercialization
Officer for PNNL, Adam J. Fyall, Sustainable Development Manager for Benton County, and Gabe
Crowell, Co-Founder of Tirriddis Sparkling Wines
ɦƇȯƫ٪ÝǛǾǾƲȯȷ
The First Responder teams throughout the Tri-Cities received the
prestigious Kris Watkins Tourism Champion Award. These agencies
took their champion-like commitment to a new level as we hosted a
season of signature events that put our community on display like
never before.
Frichette Winery earned the 2024 Excellence in Service
Award for its exceptional guest experience. Their focus
on creating memorable experiences is a testament to the
quality of our local tourism partners.
½ȉɍȯǛȷǼ٪¯ǕȉɦƤƇȷƲ
Hundreds of community and business leaders gathered to celebrate
the vitality and opportunity our hospitality and tourism businesses
generate for visitors and residents.
Thank you for helping us inspire, reward and celebrate the
spirit of exploration and discovery. Page 126 of 244
Distance
Distance
50 miles -3,579 miles
Dates
1/1/24 - 12/31/24
Locations
In-State
Out-of-State
Cluster
All
POI
All
2024 Destination
Visitors Data
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1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 128 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 129 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 130 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 131 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 132 of 244
6%Pé’éco
Request for Proposals:Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Name of Organization:City of Pasco Address:525 N.3rd Ave
Form 01'Organization:Public Agency Website:https://www.pasco-wa.gov/Agency Tax lD#:91-6001264 UB|#:1130019262.Contact Person:
Name:Ron Campton Phone:509-543-5792
E-mail:camptonr@pasco-wa.gov
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding?D No Yes
2026 Lodging Tax Funding Request:
Priority 1-full funding $20,000 Priority 2-partial funding (no less than)$12,500
Willthere be an admission charge for this activity?NoE'Yesif yes,how much $
4.Activity Information:
1.Please describe activity,event,facilityor organization.Please include name,dates of operation
Fihfnf
Page 133 of 244
"WE-I‘M
1x
2.Coordination&Collaboration:Please provide informationabout any other organizations oragenciesinvolvedinthisproject/activity and how this project directly contributes to the promotionoftourisminPasco.
Amount
$95,000.00 General Fund
Source
Budget 2026
$20,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$20,000.00
Total Income:$95,000,00
Expenses:
ACTIVITY PASCO LODGINGTAXFUNDS OTHERFUNDS TOTA
LPersonnel(salaries &bene?ts)$0.00
Administration(office expense)$0.00
Marketing/Promotion $20,000.00
DirectSales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities(specify below)
TOTALCOSTS:
Page 134 of 244
EA
The State of Washin on re uires an estimate for the followin uestions below:
What method was used to
As a direct result of your proposed tourism-related servrce,prowde an
determine attendance in previousestimateof:
years?a.Overall Attendance
12 5 O0 I:DirectCountEnterthetotalnumberofpeoplepredictedto’Indirect CountPredicted:[2 Representative Survey
InformalSurvey
Structured Estimateb.Attendance,50+Miles
DirectCountNumberofpeoplepredictedtotravelmorethan
Predicted-
1500 I:Indirect Count50milestoattendthisactivityandselecttheRePresentativeSurveymethodusedtodeterminetheattendance.E '“forma'survey
StructuredEstimate
attend this activity and select the method used todeterminetheattendance.
c.Attendance,Out of State,Out of Country
5 00Ofthetotallistedin"b"above,number of people 35:52:22,predicted to travel from another state and country P’Edicmd:
Representative SurveyandselectthemethodusedtodeterminetheInformalSurveyattendance.
3 Structured Estimated.Attendance,Paid for Overnight Lodging
250 Direct Count----IndirectCount
Enter the number of predicted to attend this actiVIty Predicted:Representative Survey
and pay for overnight lodgingand select the method
InformalSurveyusedtodeterminetheattendance.
Structured Estimatee.Attendance,Did Not Pay for Overnight Lodging 12 250 '92?“5‘2““t
....I n irec ounEnterthenumberofpredictedtoattendthisactIVItyPredicted:[Representative Surveywithoutpayingforovernightlodgingandselectthe
Informa|survevmethodusedtodeterminetheattendance.
StructuredEstimate...
DirectCount
f.Zitgrl-ziglgfnlivt?rt;
redicted aid lod ing ni hts and Predicted:E IndirectCountppgg
125 Representative Survey
select the method used to determine the attendance...,i:lnformalSurveyLodgingnight=one or more persons In one room
StructuredEstimateiamanauthorizedagentoftheorganization/agencyapplying for funding.I understandthat:
0 Funds must be expended within the calendar year.
0 Reporting requirements meeting state guidelines outlined in this application must be submitted with?nal request for reimbursemen.
o All requests for reimbursementfor approved costs shall be in writing and shall have supportingdocumentationtoverifytheexpenditureofthefundsincludedinrequest.
Signature:
ame (Printed):Ron Campton
Date 7/29/25
Page 135 of 244
Proposed Timelinefor 2025 (2026 Budget)
Application Timeline
July 1 Applications AvailableJuly31ApplicationsDueby5:00 pm.August TBD LTACmeeting to review and recommend allocationsNovemberTBDLTACrecommendationspresentedtoCityCouncil
0 Laurel McQuade,CommunicationsLeadEmail:mcquadeL@pasco-wa.gov
Phone:(509)975-9683
Page 136 of 244
City of Pasco LodgingTax Fund Overview
Pasco's Lodging Tax Fund is the primary source of City funding for activities,operations,and expenditures-
designed to increase tourism.The City has multi-year commitments for the HAPOCenter,Gesa Stadiu
m
and tourism promotion services;therefore,those applications have priority status for the use of funds.
Pasco LodgingTax AdvisoryCommittee ConsiderationsIndevelopingitsrecommendations,the Committeeconsiders:
0 The estimated amount of LodgingTax Fund available for the coming year as provided by the City’s Finance
0 Projected economic impact within the City of Pasco,in particular projected overnight stays in Pascolodgingestablishments.
0 The applicant’s financialstability.
0 The applicant's history of tourism promotion success.
State Law Excerpts
code of 1986,as amended.
RCW67.28.080—De?nitions.
0 "Municipality"means any county,city or town of the state of Washington.0 "Operation"'
m "Person"means the federal government or any agency thereof,the state or any agency,subdivision,taxing
association,or individual.
0 "Tourism"means economic activity resulting from tourists,which may include sales of overnight lodging,meals,tours,gifts,or souvenirs.
0 "Tourismpromotion"means activitiesand expenditures designed to increasetourism,includingbut not limitedtoadvertising,publicizing,or otherwisedistributinginformationfor the purpose of attracting and welcoming
General Informati
Page 137 of 244
Request for Proposals:Activities to Increase Tourism
1.Name and Address oprplicant (Organization):
Name of Organization:City of Pasco Address:525 N.3rd Ave
Form of Organization:Public Agency Website:https://www.pasco-wa.gov/
Agency Tax ”3‘":91-6001264 UB'#1 113001926
2.Contact Person:
Name:Ron Campton Phone:509—543—5792
E-mail:camptonr@pasco-wa.gov
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding?I:No Yes
2026 Lodging Tax Funding Request:
Priority 1-full funding $15,000 Priority 2-partial funding (no less than)$9,000
Will there be an admission charge for this activity?-No|:|YesIf yes,how much $N/A
4.Activity Information:
1.Please describe activity,event,facility or organization.Please include name,dates of operation,
expected number of participants/visitors.Include an explanation or breakdown of planned
expenses (please review Pasco’s Lod in Tax web a e to ensure your funding request
complies with the lodging tax guiding principles and state law).
The Cinco de Mayo Festival is a Hispanic Cultural event held on the ?rst Saturdav of Mav each
yean
The event includes:local food vendors,information &non-pro?t booths,live music&performances
throughout the day,dancing,a kids zone and more.
Estimated Attendance at the event in 2025 was approximately 15,000.
Page 138 of 244
PASCO LODGINGTAX FUNDS OTHER FUNDS TOTAL
$0.00
$0.00
$15,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$15,000.00
Contract Services (specify below)
OtherActivities (specify below)
TOTALCOSTS:
2.Coordination &Collaboration:Please provide information about any other organizations or
agencies involved in this project/activity and how this project directly contributes to the promotionoftourisminPasco.
We plan this event with assistance from the local Hispanic chamber of commerce &othercommunitygroups.
The goal is to have a unique,cultural,family experience that draws people from surrounding citiestoparticipateinthefestivitieswhilespendingtimeinPascofortheweekend.
Additional funding for events will strictly be used for marketing efforts to outlying areassurroundingPasco&Tri-Cities.We will be working to drive additional attendance numbers in fromnearbycitiesthroughallmarketingchannels.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source,please list thesource,approximate amount,and the status of funding.
Amount Source Confirmed?Date Available
$35,000.00 General Fund Yes[:lNo
$15,000.00 Spnsorships I:Yes.No
Total Income:$50,000.00
Expenses:
ACTIVITY
Personnel (salaries &benefits)
Administration(office expense)
Marketing/Promotion $15,000.00
Direct Sales Activities
Minorequipment
Travel
Page 139 of 244
The State of Washin on re uires an estimate for the followin uestions below:
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehiclecountsornumberofchairsfilled.A direct count may also include information collected directly from businesses,such ashotels,restaurants or tour guides,likely to be affected by an event.
Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,redeemed discountcerti?cates,brochures handed out,police requirements for crowd control or visual estimates.
Re resentative Surve :Information collected directly from individual visitors/participants.A representative survey is a highly structureddatacollectiontool,based on a defined random sample of participants,and the results can be reliably projected to the entirepopulationattendinganeventandincludesmarginoferrorandconfidencelevel.
Informal Surve :Information collected directly from individual visitors or participants in a non-random manner that is notrepresentativeofallvisitorsorparticipants.Informal survey results cannot be projected to the entire visitor population and provide alimitedindicatorofattendancebecausenotallparticipantshadanequalchanceofbeingincludedinthesurvey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdictionestimatedattendancebydividingthesquarefootageoftheeventareabytheinternationalbuildingcodeallowanceforpersons(3 square feet).
What method was used toAsadirectresultofyourproposedtourism-related serVIce,provrde an determine attendance in previousestimateof:
years?
a.Overall Attendance Direct Count
Enter the total number of people predicted to .15’000 Indirect Count
attend this activity and select the method used to Premaed:E Ref’resentativesurvey
Informal Surveydeterminetheattendance.
5 Structured Estimateb.Attendance,50+Miles
1 750 Direct CountNumberofpeoplepredictedtotravelmorethan
Predicted
’Indirect Count
50 miles to attend this activity and select the '
Representative Survey
method used to determine the attendance.Inform“survey
IE Structured Estimate
c.Attendance,Out of State,Out of Country 1 000 Direct CountOfthetotallistedin"b"above,number of people .’
Indirect CountpredictedtotravelfromanotherstateandcountryFramed:
Representative SurveyandselectthemethodusedtodeterminetheInformalSurveyattendance.'Structured Estimatecl.Attendance,Paid for Overnight Lodging Direct Count350I:Indirect CountEnterthenumberofpredictedtoattendthisactivity.Predicted:R t t'Sandpayforovernightlodgingandselectthemethodepresenawemay
Informal Surveyusedtodeterminetheattendance.
Structured Estimate.n Di f r v ni htl.'n Di’ECTCWme:tted:nce,:No:Payd'oC;er 3 (1°:chg
’‘t
14,650 Indirect Countntertenumer0prelictetoattentIsactIVIyPredicted:Representative SurveywithoutpayingforovernightlodgingandselecttheInformalsurveymethodusedtodeterminetheattendance.-Structured Estimatef.Paid Lod in Ni hts .Direct Count3gg
Predicted:Indirect CountEnterthenumberofpredictedpaidlodgingnightsand
select the method used to determine the attendance.
Lodging night =one or more persons in one room
175 Representative Survey
Informal Survey
I Structured Estimate
I am an authorized agent of the organization/agency applying for funding.I understand that:
0 Funds must be expended within the calendar year.
0 Reporting requirements meeting state guidelines outlined in this application must be submitted with?nal request for reimbursement.
o Allfunded requests will be monitored for progress and consistency with scope and time line as outlined.o Allrequests for reimbursement for approved costs shall be in writing and shall have supportingdocumentationtoverifytheexpenditureofthefundsincludedinrequest.
Signature:Name rin ed):Ron Campton
Date 7/29/25
Page 140 of 244
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
July 1 Applications AvailableJuly31ApplicationsDueby5:00 pm.August TBD LTAC meeting to review and recommend allocationsNovemberTBDLTACrecommendationspresentedtoCityCouncil
Only electronicsubmissionsare accepted:
City of Pasco Lodging Tax AdvisoryCommitteec/
0 Laurel McQuade,CommunicationsLeadEmail:mcquadeL@pasco-wa.gov
Phone:(509)975-9683
Page 141 of 244
City of Pasco Lodging Tax Fund Overview
Pasco's Lodging Tax Fund is the primary source of City funding for activities,operations,and expenditures-designed to increase tourism.The City has multi-year commitments for the HAPO Center,Gesa Stadiumandtourismpromotionservices;therefore,those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommendLodgingTaxfundedservicesforCityCouncilconsideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations,the Committee considers:
o The estimated amount of Lodging Tax Fund available for the coming year as provided by the City's FinanceOffice.
0 Thoroughness and completeness of the proposal.
0 Percent of the proposal request to the event/facility promotions budget and overall revenues.
-Percent of increase over prior year Pasco LodgingTax funded proposals,if any.
0 The applicant’s financial stability.
0 The applicant’s history of tourism promotion success.
State Law Excerpts
RCW 67.28.1816 —Use of Lodging Tax Fund.
Lodging tax revenue under this chapter may be used,directly by any municipality or indirectly through a conventionandvisitorsbureauordestinationmarketingorganizationfor:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by amunicipalityorapublicfacilitiesdistrictcreatedunderchapters35.57 and 36.100 RCW;or
cl.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C.Sec.501(c)(3)and 26 U.S.C.Sec.501(c)(6)or the internal revenuecodeof1986,as amended.
RCW 67.28.080 —De?nitions.
0 "Municipality"means any county,city or town of the state of Washington.
<9 "Operation"includes,but is not limited to,operation,management,and marketing.
a "Person"means the federal government or any agency thereof,the state or any agency,subdivision,taxingdistrictormunicipalcorporationthereofotherthancounty,city or town,any private corporation,partnership.
association,or individual.
0 "Tourism"means economic activity resulting from tourists,which may include sales of overnight lodging,meals,tours,gifts,or souvenirs.
-"Tourism promotion"means activities and expenditures designed to increase tourism,including but not limitedtoadvertising,publicizing,or otherwise distributing information for the purpose of attracting and welcomingtourists;developing strategies to expand tourism;operating tourism promotion agencies;and funding
marketing of special events and festivals designed to attract tourists.
o "Tourism-relatedfacility"means real or tangible personal property with a usable life of three or more years,orconstructedwithvolunteerlabor,and used to support tourism,performing arts,or to accommodate touristactivities.
a "Tourist"means a person who travels from a place of residence to a different town,city,county,state,or
country,for purposes of business,pleasure,recreation,education,arts,heritage,or culture.
General Information
Page 142 of 244
?'?Pasco
Request for Proposals:Activities to Increase
Cityo
f
1.Name and Address of Applicant (Organization):
Name of Organization:City of Pasco Address:525 N.3rd Ave
Form of Organization:Public Agency Website:https://www.pasco-wa.gov/Agency Tax |D#3 91-6001264 UB'#=1130019262.Contact Person:
Name:Ron Campton Phone:509-543-5792
E-mail:camptonr@pasco-wa.gov
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding?D No Yes
2026 Lodging Tax Funding Request:
Priority 1—full funding $10,000 Priority 2-partial funding (no less than)$7,500
Willthere be an admission charge for this activity?NoDYes if yes,how much $
4.Activity Information:
expenses (please review Pasco’s Lod in Tax web a e to ensure your funding requestcomplieswiththelodgingtaxguidingprinciplesandstatelaw).
The Fiery Foods Fest is a celebration of hot and ?avorful foods from many cultures and is held onaSaturdayinSeptembereachyear.
The event includes:food tasting,food competitions,vendor booths,music,dancing,food trucksandfoodvendors,a kids zone and more.
Attendanceat the event is approximately 5,500
Ill
Page 143 of 244
m..-
$10,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,000.00
of tourism in Pasco.
We plan this event with assistance from the local community groups to help gather ideas andinformationtoimproveourattendeeexperience.
surrounding Pasco &Tri-Cities.We Willbe working to drive additionalattendance numbers in fromnearbycitiesthroughallmarketingchannels.
Budget 2026
Amount Source Con?rmed?Date Available$25,000.00 General Fund YesDNo
$10,000.00 Sponsorships D Yes.No
Total lncome:$35,000.00
Expenses:
ACTIVITY PASCO LODGINGTAX FUNDS OTHER FUNDS TOTALPersonnel(salaries &benefits)$0.00
Administration(office expense)$0.00
Marketing/Promotion $10,000.00
Direct Sales Activities
Minorequipment
Travel
ContractServices (specify below)
Other Activities(specify below)
TOTALCOSTS:
Page 144 of 244
The State of Washin on re uires an estimate for the followin uestions below:
What method was used to
As a direct result of your proposed tourism-related servrce,provrde an
determine attendance in previousestimateof:
years?a.Overall Attendance
Direct Count51500IndirectCount
Enter the total number of people predicted to
attend this activity and select the method used to Predicted:Representative Survey
informal Surveydeterminetheattendance.
1]StructuredEstimateb.Attendance,50+Miles
650 Direct CountNumberofpeoplepredictedtotravelmorethan
Predicted.indirect Count50milestoattendthisactivityandselectthe'
RePresentaTiveSurvey
InformalSurveymethodusedtodeterminetheattendance.
I Structured Estimatec.Attendance,putofState,Out of Country
450 Direct CountOfthetotallistedin"b"above,number of people .Indirect CountpredictedtotravelfromanotherstateandcountryPmd'cmd:
Representative surveyandselectthemethodusedtodeterminetheinformalSurveyattendance.
'Structured Estimated.Attendance,Paid for Overnight Lodging Direct Count....100 l:IndirectCountEnterthenumberofpredictedtoattendthisactIVItyP._
_._redlcted.Representative Surveyandpayforovernightlodgingandselectthemethod
mformal Surveyusedtodeterminetheattendance.
!Structured EstimateAttendance,Did Not Pay for Overnight Lodging 5400
_ID?“E?“t
....l’l IFEC OUl‘lEnterthenumberofpredictedtoattendthisactIVItyPredicted:Representative SurveyWithoutpayingforovernightlodgingandselecttheI:InformalsWeymethodusedtodeterminetheattendance.-Structured Estimate---
Direct Count
f.:2ItgrL2lfeg'25rrbgrt;
predicted aid lod ing ni hts and Predicted:‘3 Indirect Countpgg
50 Representative Surveyselectthemethodusedtodeterminetheattendance.Lodging night =one or more persons in one room InformalSurvey
I Structured EstimateIamanauthorizedagentoftheorganization/agency applying for funding.i understandthat:
0 Funds must be expended within the calendar year.
0 Reporting requirements meeting state guidelines outlined in this application must be submitted with?nal request for reimbursement.
o All funded requests will be monitored for progress and consistency with scope and time line as outlined.o All requests for reimbursementfor approved costs shall be in writing and shall have supportingdocumentationtoverifytheexpenditureofthefundsincludedinrequest.
Signature:
_\Name (Printed):Ron Campton
Date 7/29/25
Page 145 of 244
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
July 1 Applications AvailableJuly31ApplicationsDueby5:00 pm.August TBD LTAC meeting to review and recommend allocationsNovemberTBDLTACrecommendationspresentedtoCityCouncil
Only electronic submissions are accepted:
City of Pasco LodgingTax Advisory Committeec/
0 Laurel McQuade,CommunicationsLead
Email:mcquadeL@pasco-wa.gov
Phone:(509)975-9683
Page 146 of 244
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities,operations,and expendituresdesignedtoincreasetourism.The City has multi-year commitments for the HAPO Center,Gesa Stadium
Pasco Lodging Tax Advisory CommitteeConsiderations
In developingits recommendations,the Committeeconsiders:
o The estimated amount of LodgingTax Fund available for the coming year as provided by the City's FinanceOffice.
-Thoroughness and completeness of the proposal.
0 Percent of the proposal request to the event/facility promotions budget and overall revenues.
0 Percent of increase over prior year Pasco LodgingTax funded proposals,if any.
0 Projected economic impact within the City of Pasco,in particular projected overnight stays in Pascolodgingestablishments.
0 The applicant’s financialstability.
0 The applicant’s history of tourism promotion success.
State Law Excerpts
Lodgingtax revenue under this chapter may be used,directly by any municipalityor indirectlythrough a conventionandvisitorsbureauordestinationmarketingorganizationfor:
Tourism marketing;
Us»
code of 1986,as amended.
RCW67.28.080 —De?nitions.
0 "Municipality"means any county,city or town of the state of Washington.0 "Operation"includes,but is not limited to,operation,management,and marketing.a "Person"means the federal government or any agency thereof,the state or any agency,subdivision,taxingdistrictormunicipalcorporationthereofotherthancounty,city or town,any private corporation,partnership,association,or individual.
activities.
0 "Tourist"means a person who travels from a place of residence to a different town,city,county,state,orcountry,for purposes of business,pleasure,recreation,education,arts,heritage,or culture.
General Informatio
Page 147 of 244
ff.P?tsco
Request for Proposals:Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Name of Organization:Tri—CityFamily Expo Address:5600 Burden Blvd.
Form of Organization:For-Pro?t Website:www_tcfamilyexpo_com
Agency Tax lD#:U8l#:602-477-720
2.Contact Person:
Name:Dee Pridemore Phone:509-713-9350
E-mail:tcfamilyexpo@gmail.oom
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding?E]No Yes
2026 Lodging Tax Funding Request:
Priority 1-full funding 3 15000 Priority 2-partial funding (no less than)$7000
Will there be an admission charge for this activity?DNolYesif yes,how much $5-10 under 3 fre
4.Activity Information:
1.Please describe activity.event,facility or organization.Please include name,dates of operation,
expected number of participants/visitors.Include an explanation or breakdown of planned
expenses (please review Pasco‘s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
The Tri-City Family Expo is an annual event in January that takes place at the Hapo Center,
Pasco.The event welcomes just under 4k participants.including out of town vendors and
attendees.The 2026 event willbe January 16th from 11-7 pm and January 17th from 10-6 pm,
with a vendor setup date of January 15th from 9-6 pm.
The Tri-Ci Family Expo willfeature an "Around the World"theme and give away tickets to
Disneylan for a family of4.There will be resource and retail vendors.live demonstrations on the
mainstage,family-friendly activities,face painting,a show from The Reptile Man,characters,
giveaways,and more.
Many out of town vendors and family members will need accommodations for the weekend of the
Tri-City Family Expo.The Tri-City Family Expo requests $4,000 for advertising,including radio,
print and social medias costs,and $2000 for grand prize money and $995 to pay for The Reptile
Man.also coming from out of town,to attract attendees.The remaining funds would be used to
pay for the facility,which costs $11,000 to rent.
Page 148 of 244
2.Coordination&Collaboration:Please provide informationabout any other organizations or
agencies involved in this project!activity and how this project directly contributes to the promotion
of tourism in Pasco.
The Tri-City Family Expo houses over 100 local small businesses and non-pro?t organizations,toprovideresourcesandmarkettolocalfamiliesandtheTri-Citiessurrounding areas.Some of thevendorsandperformers,such as The Reptile Man,are from out of town.inviting outsideperformersandbusinessestoparticipateandmarketattheFamilyExpowillassistintheeconomicgrowthandtourismindustrieswithlodging,restaurant,and other travel expenses.In thepast,the Tri-City Family Expo has given monetary donations from ticket sales,to assist with thestartupcostsforotherorganizationsthatwillattractoutsidevisitors.such as the Mid-ColumbiaChildren's Museum.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source,please list the
source,approximate amount,and the status of funding.
Amount Source Con?rmed?Date Available
5 2,000.00 Yakima Federal Savings &Ll .YesEINo 12/2025
D YesEINo
C]YesDNo
E]YesDNo
Total income:5 2,000.00
Expenses:
ACTIVITY PASCO LODGINGTAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries 8 bene?ts)$7'000-00 $7,000.00
Administration (Of?ce expense)5 800-00 $800.00
Marketing/Promotion 5 4.000-00 $4,000.00
Direct Sales Activities $0.00
Minor equipment $0.00
Travel 5 0.00
Contract Servrces (specify below)$2'600-00 $2,600.00
Other Activities (speCIfy below)$0.00
TOTAL cosrs:$14,400.00
Page 149 of 244
The State of Washin?onrequires an estimate for the foilowlnmestlonsbelow:
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle
counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as
hotels,restaurants or tour guides,likely to be affected by an event.
indirect Count:Estimate based on Information related to the number of visitors such as raffle tIrJrets sold,redeemed discount
certificates,brochures handed out,police requirements for crowd control or visualestimates.
Representative Survey:lnfonnation collected directly from individual visitors/participants.A representative survey is a highly structured
data collection tool,based on a de?ned random sample of participants,and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
informal Sum:lnforrnation collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants.informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
what method was used to
AS I dim fESuhOfyour mum m’pm an deterrnine attendance in prewous
estimate of“.years?
3.Overall Attendance 4 000 Direct Count
Enter the total number of people predicted to 'El IndirectCount
attend this activity and select the method used to man!"D Rwramm sum”
determine the attend n E Informal survey
3 ca.D Structured Estimate
b.Attendance,50+Miles 300 Dim Cour“
Number of people predicted to travel more than Named.D Indirect Count
50 miles to attend this activity and select the I D “99’9”"9‘"!SUWW
method used to determine the attendance.E]'"fm'W
El Structured Estimate
c.Attendance,Out of State,Out of Country 200 We“Com
Of the total listed in "b'above,number of people .[1 Win“mm
predicted to travel from another state and country mm D Remmm Survey
and select the method used to determine the E Informal Survey
attendance.Ci Structured Estimate
d.Attendance,Paid for Overnight Lodo'ng I 200 ii Direct Count
Enter the number of predicted to attend this activity .D "“4““cm“
..Predicted:C]Representative Survey
and pay for overnight lodging and select the method [3 Infmal Sum
used to determine the attendance.E]5"“de Es?vmm
e.Attendance,Did Not Pay for Overnight Lodging 3000 3Dire“Count
....Indirect CountEnterthenumberofpredictedtoattendthisactwityMum:E]“”92an Survey
Without paying for overnight lodging and select the El Inwalsllm
method used to determine the attendance.El Structured Estimate
f.Paid Lodging Nights Predicted
Direct Count
Enter the number of predicted paid lodging nights and
‘D '"dl'ec‘Count
select the method used to determine the attendance.3 D Representative WV
Lodging night:one or more persons in one room E InformalSUN"
El Structured Estimate
I am an authorized agent of the organization/agency applying for funding.I understand that:
-Funds must be expended within the calendar year.
0 Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
-All funded requests will be monitored for progress and consistency with scope and time line as outlined.
o Allrequests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
Signature:(hf—a Name (Printed):Dee Pridemore
Page 150 of 244
Address:
Website:
UBI#:
Brian Dansel
bdansel@franklincountywa.
Franklin County
Public Agency
91-6001315
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
1016 N 4th Avenue,Pasco,
franklincountywagov
I!“Taxwm a .9
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding?No Yes
2026 Lodging Tax Funding Request:
Priority 1-full funding $317,500 Priority 2-partial funding (no less than)$
Will there be an admission charge for this activity?Nolees If yes,how much $
4.Activity Information:
1.Please describe activity,event,facility or organization.Please include name,dates of operation,
expected number of participants/visitors.Include an explanation or breakdown of planned
expenses (please review to ensure your funding request
complies with the lodging tax guiding principles and state law).
Committee Discretion
ad in Tax web ae
See Attached
swam“9‘301;on84:22 Achm?ices 1mm uL‘QdSGT 013%-:
1.Name and Address of Applicant (Organization):
Request for Proposals:Aetivilies to Increase Tourism
Phone:509—543—
(‘itvaf
Page 151 of 244
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See Attached
2.Coordination &Collaboration:Please provide information about any other organizations or
agencies involved in this project/activity and how this project directly contributes to the promotion
of tourism in Pasco.
D Yes|:|
NoI:YesE
I
No
D Yes|:|No
No
Income:
If you are anticipating receiving partial funding for this activity from another source,please list the
source,approximate amount,and the status of funding.
Amount Source Confirmed?Date Available
$0.00
$0.00
$16,000.00
$0.00
$0.00
$0.00
$0.00
$301,500.00
$317,500.00
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries &bene?ts)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
$16,000.00
$301,500.00
$317,500.00
$0.00
Budget 2026
Page 152 of 244
IQTheStateofWashintonre-uires an estimate for the followin uestions below:
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle
counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as
hotels,restaurants or tour guides,likely to be affected by an event.
Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,redeemed discount
certificates,brochures handed out,police requirements for crowd control or visual estimates.
Re resentative Surve :Information collected directly from individual visitors/participants.A representative survey is a highly structured
data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Surve :Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
What method was used to
As a dlrect result of your proposed tourism-related serVIce,provude an determine attendance in previous
estimate of:years?
3.Overall Attendance 106,500 Direct Count
Enter the total number of people predicted to _
Indirect Count
Predicted:Representative Surveyattendthisactivityandselectthemethodusedto
'
Informal Surve
determine the attendance.
y
Ill Structured Estimate
b.Attendance,50+Miles 25,000 Direct Count
Number of people predicted to travel more than Predicted-Indirect Count
50 miles to attend this activity and select the 'RePresentativeSurvey
Informal Survey
I Structured Estimatemethodusedtodeterminetheattendance.
c.Attendance,OutofState,Out of Country 1,000 Direct Count
Of the total listed m "b"above,number of people
_Indirect Count
predicted to travel from another state and country Pred'CtEd:Representative Survey
and select the method used to determine the Informal Survey
attendance.'Structured Estimate
d.Attendance,Paid for Overnight Lodging 15 000 Direct Count
3 Indirect Count
Predicted:Representative Survey
Informal Survey
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance..Structured Estimate
e.Attendance,Did Not Pay for Overnight Lodging 10,000 Dir?“C°“"t
E te the number of red‘cted to attend this activit
'"d're‘t c°unt
n r
_
p _l _
y Predicted:Representative Survey
without paying for overnight lodging and select the [nformalsurvey
method used to determine the attendance.-Structured Estimate
f.Paid Lod in Ni hts _
Direct Count
Enter thegnimbirofpredicted paid lodging nights and
Predlcmd:'“direCt COW“
15,000 Representative Survey
select the method used to determine the attendance....Informal Survey
Lodging night =one or more persons In one room I Structured Estimate
I am an authorized agent of the organization/agency applying for funding.I understand that:
0 Funds must be expended within the calendar year.
0
o Allfunded requests will be monitored for progress and consistency with scope and time line as outlined.
-All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation verify the expendi ure of the funds included in request.
Signature:Name (Printed):
Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
Date:
Page 153 of 244
Franklin County Application for City of Pasco 2026 Lodging Tax Funding
4.Activity Information}
'1'.Please describe activity,event,facility or organization Please include name,dates$.operation,expectednumberofparticipants/visitorsMudeane ~’‘
BACKGROUND
Franklin County appreciates the opportunity to seek City of Pasco Lodging Tax funding
support for important public tourism and recreation facilities located in the heart of the
City of Pasco.Authorized to be constructed by the voters of Franklin County in 1992,the
Trade,Recreation and Agricultural Center (TRAC)was established through a joint interlocai
agreement between the City of Pasco and Franklin County in 1994.Since that initial
investment,the 70 acre HAPO Center complex now contains:
HAPO Center (formerly TRAC)
HAPO ice Pavilion
Franklin County RV Park
City of Pasco Softball Complex
Associated parking and support amenities
Adjoining the HAPO Center Complex is the City of Pasco’s GESA Stadium and large soccer
field park area.This request is to seek support from the City of Pasco 2026 Lodging Tax
Funding for “operations and capital expenditures of tourism-related facilities owned or
operated by a municipality or a public facilities district.”Our funding request comes in five
separate programmatic areas totaling $317,500:
0 REQUEST#1 -HAPO Center Improvements
0 REQUEST#2 —HAPO Center Target Marketing
0 REQUEST#3 -Feasibility Study on the HAPO Center &Pickleball Complex
0 REQUEST#4 -2026 Concert Deposit Request
0 REQUEST#5 -HAPO ice Pavilion Improvements
Project descriptions are attached
tLAPOCenter
The HAPO Center (httpszllwww.hapocentemoml)offers over 100,000 square feet of
versatile indoor and outdoor space with modern amenities,suitable for hosting a variety of
Page 154 of 244
events and meetings that attract attendees from the community,region,and Northwest,
including:
Conferences and Conventions
Business Meetings,Workshops,and Seminars
Corporate and Community Events
Concerts and Festivals
Weddings and Celebrations
-Tradeshows and Expositions
Managed by Franklin County through its contract professionals,HWL,Inc.,the facility is
seeing significant improvements,growth in new events,and strong retention of current
groups using the HAPO Center.
The projected attendance at the HAPO Center for 2025,is 102,600 people.
FUNDING REQUEST#1 HAPO Center Improvements
Total Request:$1 1 1 ,000
Cost Itemized Breakdown
-Bathroom Wall Dividers $15,000
-Breakout/Meeting Room Dividers $17,000.Pipe &Drape $22,000
0 Tables $28,000.Storage Fencing $29,000
Brief Funding Request Description:
All of the above—listed items are designed to assist the HAPO Center to grow and support
current and future events.These investments will allow the HAPO Center to increase the
number of multiple events it can host and accommodate simultaneously within the facility.
Equally important is the effort to refresh,update and modernize the facility by increasing
the number,and replacing outdated and deteriorating tables,chairs,pipe &drape,and
storage fencing.
FUNDING REQUEST#2 HAPO Center Target Marketing
Total Request $16,000
Page 155 of 244
Itemized Cost Breakdown
0 Social Media
0 Magazines
0 Trade shows
-Direct Marketing
Brief Funding Request Description:
We desire to enter the regional events market,presenting significant growth opportunities
for hotels and motels in Pasco.
Funding Request #3 Feasibility Study on the HAPO Center &Pickleball Complex
Total Request:$38,000
Brief Funding Request Description:
A tremendous opportunity for the future of the HAPO Center is to secure funds for a
Feasibility Study for the “HAPO Center &Pickleball Complex”.This study would include
both the HAPO Center and the potential pickleball complex.The pickleball complex could
bring up to $1,000,000 per year in revenue to the facility when fully operational and provide
a venue for local,state,regional,national and even international tournaments.Please
review the feasibility proposal and the attached images.
The potential forvisitors beyond 50 miles for a pickleball complex like one that would be
studied is significant!it is anticipated that USA Pickleball alone,would host 4 professional
tournaments per year with over 700 players from out of town competing in each
tournament.Thats a minimum of 2100 hotel rooms for each tournament.That is in addition
to the recreational and elite non-professional tournaments throughout the year.The
potential for annual hotel rooms is well over 10,000!
REQUEST#4 2026 Concert Deposit Request
Total Request:$100,000
Brief Funding Request Description:
We propose creating a revolving “Concert Deposit Fund”of up to $100,000 to allow the
HAPO Center to proactively book concerts that align with our preferred genres and dates.
This fund would enable the HAPO Center to attract high-quality entertainment to Pasco
Page 156 of 244
and Franklin County,rather than relying on outside promoters who may book less suitable
shows and artists that cause community concerns and raise issues in event management.
HAPQJQE BAVILION
The HAPO Ice Pavilion was created in partnership with the Tri-Cities Amateur Hockey
Association and is home to clinics and camps,team practices,league games and
tournaments.The Ice Pavilion also supports adult hockey practices,league games and
tournament play.
REQUEST#5 HAPO Ice Pavilion Improvements
Total Request:$52,500
Cost Itemized Breakdown.Locker Room Remodel and Expansion to 4 Locker Rooms $25,000.Restroom Remodel $5,000
-Purchase of Rental Skates $18,000
-Ceiling Tile Replacement and Installation $2,500
-Skate Sharpener 2,000
Brief Funding Request Description:
Franklin County is now in the process of initiating public skating hours for the community
and needs equipment and facilities to support this endeavor and increase the use of the
facility for recreational skating.
For the HAPO Ice Pavilion hosts many tournaments,many of which are on weekends and
supports overnight lodging stays.In fact,the “Tournament Page”
(https://www.tcaha.com/tournamentinfo)Tri—CitiesAmateur Hockey Association links to
partner hotels from Pasco and the tri~cities.To continue to support the growth in use of
the Ice Pavilion for league and tournament play,we intend to expand our locker rooms from
four to eight and create the opportunity to have more teams play in the tournaments,
upping the potentialfor more hotel rooms.Possibly 20%—30%more in 2026.
Page 157 of 244
The HAPO Center team works with various organizations and agencies to support tourism,
increase hotel stays,and contribute to economic development in Pasco:
0 Visit Tri—Cities:Participated in Visit Tri-Cities’Sales Blitz and other events aimed at
attracting regional and national organizations to host their activities in the Tri—Citiesarea.
-Pasco Chamber of Commerce:The partnership with the Chamber facilitates connections
with local businesses and community leaders,raising awareness of the HAPO Center
among Pasco-based organizations.
-Client Partnerships:The center hosts a range of regional and statewide events that draw
attendees from across Washington and neighboring areas.Recent events have included
gatherings by the Food Industry Association and Rainbow Girls.
Through these partnerships and events,the HAPO Center contributes to tourism,
economic activity,and the presence of Pasco as a location for events and meetings.
Page 158 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 159 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 160 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 161 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 162 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 163 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 164 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 165 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 166 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 167 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 168 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 169 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 170 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Waid Lodging Nights Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night с one or more persons in one room
Page 171 of 244
Additional Information:
Contract Services: Our organization contracts with the HAPO Center and CG Catering for our
conference. Many of our girls come from families who cannot aƯord the cost of the conference and so
we work hard to keep our costs low that as many girls can come to this learning and fun event for future
leaders.
Other Activities: We have contracted with the Quake Center to hold a fun event for the more than 300
kids who attend this conference.
Breakdown of Planned Expenses:
Expenses
Expense Category Budget Notes
7/9/25 Move In/Set Up Practice - Boardroom $ -
7/9/25 Move In/Set Up Practice - Atrium $ -
7/9/25 Move In/Set Up Practice - Full Expo $ -
7/10/25 Set Up/Practice - Boardroom $ -
7/10/25 Set Up/Practice - Atrium $ 1,200.00
7/10/25 Set Up/Practice - 1/2 Expo $ 3,000.00
7/11/25 Conferences - Boardroom $ -
7/11/25 Conferences - Atrium $ 1,200.00
7/11/25 Conferences - Full Expo $ 5,500.00
7/11/25 Lunches - Snake River $ 350.00
7/12/25 Conferences - Boardroom $ -
7/12/25 Conferences - Atrium $ 1,200.00
7/12/25 Conferences - Full Expo $ 4,000.00
7/12/25 Lunches - Columbia River $ 450.00
7/12/25 Lunches - Snake River $ 250.00
7/13/25 Conferences - Boardroom $ -
7/13/25 Conferences - Atrium $ 1,200.00
7/13/25 Conferences - Full Expo $ 4,000.00
7/11 - 7/13 2 Large Projector Screens $ 900.00
7/11 - 7/13 Microphones (2) $ 960.00
Room Rental Reduction $ (7,000.00)
State Sales Tax (8.70%) $ 162.00
Holiday Inn Rooms (First Aid & Sewing) - One Room
Comp $ 1,350.00
LTAC Rebate $ (6,000.00) Need to submit application
TPA Credit - $5.00 per room booked $ (2,995.00) Visit Tri-Cities
Subtotal of HAPO Rental $ 9,727.00
Awards/Trophies/Certificates $ - Under Ritual budget
Decorations - Grand Assembly Room (including
Tableclothes) $ 2,000.00
Page 172 of 244
Dist. Guest - Baskets for Supremes (4-6ish) $ 200.00
Dist. Guest - Hospitality Bags (150ish) $ 200.00
Dry Cleaning (chair covers & altar cloth) $ 250.00
Finance/Forms/Office/Registration $ 2,000.00
First-Aid $ 50.00
Flowers (State Mom & Dad) $ 150.00
G.O. Food - Pre-Sessions (Thursday) $ 100.00 Snacks for Practices
G.O. Crying towels $ 125.00 Lorrie donates time for
embroidery
GWA Entrance $ 100.00
Initiation Wristlets (12) $ 75.00
Installation Wristlets (GOs only) (35ish) $ 100.00
Intro Favors - WA/MA/RB Dads (40) $ 100.00
Introduction Favors (150ish) $ 800.00
Majority Favors (30 - 35) (bought every few years) $ 100.00
Meals - Grand Banquet (450) $ 750.00
Meals - GO Party (100ish) $ 600.00
Meals - Gr. Rep / Jurisdictional Reps Dinner (40) $ 150.00
Meals - Grand Cross of Color (150) $ 250.00
Meals - Just Guys Dinner (80) $ 300.00
Meals - MA / Deputy Lunch (75) $ 500.00
Meals - New Mem/Spon/L.O. Lunch (75) $ 250.00
Meals - Alumni Dinner (175) $ 250.00
Elections $ 750.00
Music $ 100.00
Paraphernalia / Stuff Committee $ 250.00
Photography USB (plus hotel, reg paid for Martins) $ 100.00 paid by USB purchases
Podium Books $ 400.00
Screen Rental $ - Priced with HAPO
Sewing Room $ 50.00
Sound $ 250.00
Souvenirs - Charms/Tacs $ 1,650.00
Special Event - Friday / Saturday $ 5,000.00 Fun event
Summer Showcase (Tableclothes) $ 50.00
Truck Rental / Gas - will be a bit more as discounts
are rare as they recoup $ $ 600.00 Included but was donated
by the Treml's
Water bottles for GO, P, Jrep, etc $ - Removed in 2024
Wednesday meal for set up crew (Dominos) $ 400.00
Thursday Practice Lunch (Jimmy Johns) $ 600.00
Friday Lunch $ 3,262.48
Subtotal of Grand Session Committees $ 22,862.48
Comp Registration
WA ID Supreme Deputy (Full Comp) $ 1,466.65
WA ID GWA (Full Comp) $ 1,466.65
WA ID Photographers (share a room) $ 1,577.02
WA ID Sound Team (share a room) $ 1,698.28
WA ID Director of Grand Sessions $ 849.14
Out of State GWA (Budget 4) $ 200.00 $50 registration discount
Out of State Grand Reps (Budget 4) $ 200.00 $50 registration discount
Page 173 of 244
Out of State Supreme Line Officer (Full Comp
Registration) $ 794.89
Out of State Supremes (Budget 2 at 50% of total
registration cost) $ 834.89
Grand Banquet Comp Meals $ 1,887.04
Estimated 40 Dist Guests
(out of state visitors pay
registration so not included
Subtotal of Comp Registration $ 10,974.56
Programs
Installation Programs (500) $ 200.00 paid by program ads
Program / Ad Sponsorships (paid for by ads) $ 3,600.00 paid by program ads
Small Program Printing & Folding (500) $ 400.00 paid by program ads
Subtotal of Programs $4,200.00
Hotel - Red Lion Pasco (includes comp rooms) $ 77,003.99
Hotel - Holiday Inn Express $ 26,235.74
Country Gentleman Catering $ 80,552.67
Subtotal of Hotel & Catering charges $ 183,792.40
Grand Total $ 231,556.44
Page 174 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 175 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 176 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 177 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 178 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 179 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 180 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 181 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 182 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 183 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 184 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 185 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 186 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 187 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 188 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 189 of 244
1
Request for Proposals: Activities to Increase Tourism
1. Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2. Contact Person:
Name:
E-mail:
3. Proposed Funding:
Can you operate this project with reduced funding? No Yes
2026 Funding :
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4. Activity Information:
1. Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax to ensure
).
Page 190 of 244
2
2. Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 191 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
Overall Attendance
Attendance, 50+ Miles
Attendance, Out of State, Out of Country
Attendance, Paid for Overnight Lodging
Attendance, Did Not Pay for Overnight Lodging
The State of Washington requires an estimate for the following questions below:
Page 192 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
TBD
TBD LTAC recommendations presented to City Council
Application Deadline: by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade,
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 193 of 244
City of Lodging Tax Fund Overview
Lodging Tax Advisory Committee Considerations
State Law Excerpts
RCW 67.28.1816 Use of Lodging Tax Fund.
RCW 67.28.080 Definitions.
Page 194 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 195 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 196 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 197 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 198 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 199 of 244
1
Request for Proposals: Activities to Increase Tourism
1.Name and Address of Applicant (Organization):
Address:
Website:
UBI#:
Phone:
Name of Organization:
Form of Organization:
Agency Tax ID#:
2.Contact Person:
Name:
E-mail:
3.Proposed Lodging Tax Funding:
Can you operate this project with reduced funding? No Yes
2026 Lodging Tax Funding Request:
Priority 1- full funding $ Priority 2- partial funding (no less than) $
Will there be an admission charge for this activity? No Yes If yes, how much $
4.Activity Information:
1.Please describe activity, event, facility or organization. Please include name, dates of operation,
expected number of participants/visitors. Include an explanation or breakdown of planned
expenses (please review Pasco’s Lodging Tax web page to ensure your funding request
complies with the lodging tax guiding principles and state law).
Page 200 of 244
2
2.Coordination & Collaboration: Please provide information about any other organizations or
agencies involved in this project/ activity and how this project directly contributes to the promotion
of tourism in Pasco.
Budget 2026
Income:
If you are anticipating receiving partial funding for this activity from another source, please list the
source, approximate amount, and the status of funding.
Amount Source Confirmed? Date Available
Yes No
Yes No
Yes No
Yes No
Total Income:
Expenses:
ACTIVITY PASCO LODGING TAX FUNDS OTHER FUNDS TOTAL
Personnel (salaries & benefits)
Administration (office expense)
Marketing/Promotion
Direct Sales Activities
Minor equipment
Travel
Contract Services (specify below)
Other Activities (specify below)
TOTAL COSTS:
Page 201 of 244
As a direct result of your proposed tourism-related service, provide an
estimate of:
What method was used to
determine attendance in previous
years?
a.Overall Attendance
Enter the total number of people predicted to
attend this activity and select the method used to
determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
b.Attendance, 50+ Miles
Number of people predicted to travel more than
50 miles to attend this activity and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
c.Attendance, Out of State, Out of Country
Of the total listed in "b" above, number of people
predicted to travel from another state and country
and select the method used to determine the
attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
d.Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this activity
and pay for overnight lodging and select the method
used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
e.Attendance, Did Not Pay for Overnight Lodging
Enter the number of predicted to attend this activity
without paying for overnight lodging and select the
method used to determine the attendance.
Predicted:
☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
I am an authorized agent of the organization/agency applying for funding. I understand that:
•Funds must be expended within the calendar year.
•Reporting requirements meeting state guidelines outlined in this application must be submitted with
final request for reimbursement.
•All funded requests will be monitored for progress and consistency with scope and time line as outlined.
•All requests for reimbursement for approved costs shall be in writing and shall have supporting
documentation to verify the expenditure of the funds included in request.
The State of Washington requires an estimate for the following questions below:
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle
counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as
hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire
population attending an event and includes margin of error and confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a
limited indicator of attendance because not all participants had an equal chance of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction
estimated attendance by dividing the square footage of the event area by the international building code allowance for persons
(3 square feet).
Signature:Name (Printed):
Date:
f.Paid Lodging Nights Predicted: ☐ Direct Count
☐ Indirect Count
☐ Representative Survey
☐ Informal Survey
☐ Structured Estimate
Enter the number of predicted paid lodging nights and
select the method used to determine the attendance.
Lodging night = one or more persons in one room
Page 202 of 244
4
Proposed Timeline for 2025 (2026 Budget)
Application Timeline
Applications Available
Applications Due by 5:00 p.m.
LTAC meeting to review and recommend allocations
July 1
July 31
August TBD
November TBD LTAC recommendations presented to City Council
Application Deadline: Thursday, July 31st by 5:00 p.m.
To be eligible for consideration, your complete proposal must be received via email only by the
deadline. The Committee will review proposals in a public meeting on a date to be determined.
Meeting information will be posted on the City's website.
Only electronic submissions are accepted:
City of Pasco Lodging Tax Advisory Committee c/
o Laurel McQuade, Communications Lead
Email: mcquadeL@pasco-wa.gov
Phone: (509) 975-9683
Page 203 of 244
General Information
City of Pasco Lodging Tax Fund Overview
Pasco’s Lodging Tax Fund is the primary source of City funding for activities, operations, and expendituresdesigned to increase tourism. The City has multi-year commitments for the HAPO Center, Gesa Stadiumand tourism promotion services; therefore, those applications have priority status for the use of funds.
The Pasco City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit andrecommend Lodging Tax funded services for City Council consideration.
Pasco Lodging Tax Advisory Committee Considerations
In developing its recommendations, the Committee considers:
•The estimated amount of Lodging Tax Fund available for the coming year as provided by the City’s FinanceOffice.
•Thoroughness and completeness of the proposal.
•Percent of the proposal request to the event/facility promotions budget and overall revenues.
•Percent of increase over prior year Pasco Lodging Tax funded proposals, if any.
•Projected economic impact within the City of Pasco, in particular projected overnight stays in Pascolodging establishments.
•The applicant’s financial stability.
•The applicant’s history of tourism promotion success.
________________________________________________________________________________________
State Law Excerpts
RCW 67.28.1816 – Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for:
a.Tourism marketing;
b.The marketing and operations of special events and festivals designed to attract tourists;
c.Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a
municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or
d.Supporting the operations of tourism-related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) or the internal revenue
code of 1986, as amended.
RCW 67.28.080 – Definitions.
•"Municipality" means any county, city or town of the state of Washington.
•"Operation" includes, but is not limited to, operation, management, and marketing.
•"Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing
district or municipal corporation thereof other than county, city or town, any private corporation, partnership,
association, or individual.
•"Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
•"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding
marketing of special events and festivals designed to attract tourists.
•"Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or
constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist
activities.
•"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
Page 204 of 244
Project
Proposal
HAPO Center
Pasco, WA
July 24, 2025
P R E S E N T E D T O :
Multipurpose Facility Feasibility Study
and Owner's Representation Services
Contact
www.tagprojectmanagement.comWebsite
wes@groundrulecompanies.comEmail
Page 205 of 244
Contents
H O W T A G C A N S E R V E Y O U
1 .
3 .
1 2 .
2 .
1 1 .
W H O W E A R E
B I O G R A P H I E S
P I C K L E B A L L R E N D E R I N G S
M E E T O U R T E A M
P R O F E S S I O N A L F E E S
4 .R E L A T E D E X P E R I E N C E
8 .S C O P E O F S E R V I C E S : F E A S I B I L I T Y S T U D Y
7 .W H A T S E T S U S A P A R T
1 4 .S C O P E O F S E R V I C E S : P O T E N T I A L P O S T -
F E A S I B I L I T Y S T U D Y S E R V I C E S
6 .A V A R I E T Y O F B E N E F I T S
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Who We Are
At TAG Project Management (TAG) our top priority is to complete your
project on-time and on-budget, but that’s just where we start. As project
managers and owner’s representatives, we operate with your best
interests front and center at every turn to ensure every component of
your project functions as one coordinated multidisciplinary effort.
With decades of experience, our team provides oversight and leadership
in executing projects from planning to completion. We have worked
across the United States and internationally on projects large and small,
and our team of PMP-certified professionals bring a proven methodology
along with them to complete your project on-time and on-budget.
O U R C O M P A N Y
G R O U N D R U L E N E T W O R K
Ground Rule is a network of companies with the common goal of continuously
improving your organization by helping you solve big problems and bring bold
ideas to life. Each company within our network has distinct core competencies
to lead your organization along its evolution, resulting in an innovative group that
is greater than the sum of its parts.
1 Page 207 of 244
Meet Our Team
Project Executive
Project Manager
Account Director
Wes Cosgriff
Carrie Tracy
5
Ryan Geiger
Ralph Rivera
Asst. Project Manager
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4
TAG Project Management
Biographies
3
Ralph focuses on critical path planning and schedule execution for TAG projects in his role as Project
Manager. With extensive experience in the nonprofit arts and entertainment sector, Ralph brings over 8
years of operations management and 13+ years of live events management to the TAG roster of clients. A
PMP-certified Project Manager, he successfully managed the execution of the first all-digital edition of the
Sundance Film Festival (Park City, UT) in 2021 as its Director of Operations, and prior to that, as Managing
Director of the LA Film Festival. He is a graduate of the University of California, Santa Barbara.
Ralph Rivera
Carrie is a Senior Account Director at TAG, where she manages teams to ensure projects are delivered to
clients in line with the highest standards of excellence and integrity. Carrie has applied her expertise in
stakeholder management, event management, and strategy development to a wide range of
organizations spanning philanthropy, sports, education, and culture. Carrie graduated from Harvard
University, where she was captain of the women’s golf team.
Wes Cosgriff
Carrie Tracy
Wes is the Founder and CEO of Ground Rule and TAG. Wes’s background includes over fifteen years of
expertise in large-scale project, risk, event, and facility management.
Along with his team at Ground Rule, Wes has successfully planned, managed and delivered projects and
events with budgets totaling over $850M both in the United States and internationally. Wes graduated
from Harvard University and is a Project Management Professional (PMP).
Ryan Geiger
Ryan is an Assistant Project Manager at TAG, where he assists in the development of Feasibility Studies and
Economic Impact Analyses. He also leads the creation of outreach materials, such as pitch decks and asset
lists, and he administers Sponsorship Dashboards and Prospect Lists for Partnership Advisory Service
clients at subsidiary, Blue Arrow Operations. Ryan has significant partnerships experience in both the
National Hockey League (NHL) and National Basketball Association (NBA), with the Tampa Bay Lightning and
Philadelphia 76ers. Ryan is a graduate of both Oklahoma State University and the University of South Florida.
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66
Related Experience
TAG Project Management
The information below provides an overview of our team's experience and the
related services we know will help meet your goals.
M A J O R L E A G U E B A S E B A L L
Ground Rule manages vendor research and procurement projects for MLB clubs.
We perform in-depth research on products and services, develop RFPs, contact
and vet vendors, and create reports summarizing key findings to the client.
S A N F R A N C I S C O G I A N T S
TAG developed manuals, standard operating procedures, and handbooks for the
majority of Major League Baseball stadiums. One example includes creating the security
manual, standard operating procedures for all ballpark operations, and maintenance
policies for the Giants at Oracle Park. This involved months of interviews and stakeholder
outreach, and collaboration with department leadership throughout the organization.
4
F E N W A Y P A R K
TAG has worked with the Boston Red Sox on several projects over more than a
decade, from project managing the $350M historic renovations to Fenway Park,
to developing policies and procedures for their venue operations.
R O S E B O W L
Wes Cosgriff project managed the pre-development phase of the Rose
Bowl historic renovations. A $180M project, involving multiple local, state
and federal stakeholders with competing interests, Wes and his team
were instrumental in designing a project that met the current and future
needs of the Rose Bowl Operating Group, as well as the other
stakeholders.
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6
Related Experience
TAG Project Management
The information below provides an overview of our team's experience and the
related services we know will help meet your goals.
TAG conducted a series of feasibility studies for the United States Tennis Association
(USTA) Mid-Atlantic's $42M headquarters facility. A selection of our services includes:
U S T A M I D -A T L A N T I C
Market Research
Stakeholder Outreach
Formal Presentations
Recommendations to reach goals
TAG has been working as Owner’s Representatives for USTA Mid-Atlantic
for five years. In this role, TAG has worked directly with various counties,
gaining a deep understanding of their park services and facilities
operations. A select list of our services includes:
Liaison between contractors
and designers
Create and monitor project
schedule
Grant research, writing and
coordination
Leading programming and
funding conversations with
local governments
Land use planning
Design and budget
management
U S T A N A T I O N A L
Ground Rule is a Facility Services Advisory consultant for USTA National and
has assisted on multiple projects for cities throughout the country. These
projects include feasibility studies, economic impact analyses, financial pro
forma documents, and other expertise as needed.
U S A P I C K L E B A L L (U S A P )
TAG has supported USAP with multiple projects across the country. These projects
include facility roadmaps, feasibility studies, owner’s representation, and other expertise
as needed.
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A Variety of Benefits
Why Should You Complete a Feasibility Study?
A Feasibility Study is beneficial to project stakeholders in several ways,
including:
Providing clarity around estimated project costs at the earliest stages of
development.
Giving insight into revenue potential based on the specific market and
program under consideration.
Assessing demand and competition within the region, ensuring the facility
is addressing a previously unserved or underserved market.
Identifying potential site challenges, risks, and opportunities.
Pulling all critical planning tasks, which are required for project success, to
the beginning of process.
Creating a clear and transparent roadmap for development , in
consultation with industry leaders and partners.
Why Should You Consider a Multipurpose Athletic Recreation Facility?
High quality athletic recreation facilities provide a variety of community
benefits, including:
Promoting physical activity and healthy lifestyles for city and county
residents.
Deepening interpersonal bonds and growing a sense of community
cohesion.
Elevating the city and county as a sports tourism destination within the
region.
Driving economic impact in the form of sales taxes, hotel occupancy
taxes, and more.
TAG Project Management 6 Page 212 of 244
6
What Sets Us Apart
We take an owner’s representation approach to every client engagement
which simply means, we sit on your side of the table as an extension of your
organization to ensure every aspect of your project is carried out with your
best interests and goals in mind. We make sure your objectives are met every
step of the way, ultimately leading to your project being completed on-time
and on-budget.
Save Time & Money
This is what we do, and we do it well, meaning we’re not only effective
but also efficient, saving you both time and money.
Increase Capacity
We handle every aspect of your project so you and your team can
focus on your real mission at hand.
Increase ROI
When your project is completed on-time and on-budget, you can reach
a return on your investment much faster.
Mitigate Risk & Errors
We know what to look for so we can not only flag potential costly errors,
but also help mitigate unnecessary risk to your project.
Expert Knowledge
We provide decades of experience to help you navigate local
governments, manage contractors, and more to avoid costly mistakes
or missed opportunities.
Uncover Hidden Costs
These are often overlooked when trying to manage a project yourself.
We uncover these and work them into the budget.
TAG Project Management 7 Page 213 of 244
TAG understands the value of proper planning for a multipurpose facility
project, and we will conduct this crucial analysis as partners with you in order
to verify the accuracy and relevance of any current findings. To ensure that
you have the information needed to determine the viability of the project,
obtain funding, and design and program the proposed facility, we will utilize our
customized data analytics process and unique subject-matter expertise. The
result will be a custom feasibility study outlining key data needed for all
stakeholders. TAG will:
Confirm market and industry research
Identify market and market segment trends using the most current
available data and sources
Analyze the competition relevant to the project and others to
determine market based analysis
Determine potential alignment with National Governing Body (such as
USA Pickleball, USA Basketball, USA Volleyball, etc.) and other local
partners
Collect additional data through interviews (as needed) to understand
the market and activity within the industry
Complete a SWOT analysis and Economic Impact Analysis
Utilize our in-house expertise to develop a roadmap for phasing options
Review current detailed financial pro forma and other relevant financial
information
6
Scope of Services
Feasibility Study
TAG Project Management 8 Page 214 of 244
Scope of Services
6
TAG Project Management
TAG will issue a final feasibility study including the following sections:
Introduction
Project background
Methodology overview
Qualifications and assumptions
Market & Demographics
Location overview
In-depth demographics focused on the area
Transportation, businesses, and accommodations in the local area
Industry Trends
In-depth data and participation trends for the intended primary
sport(s), as indicated by the client and relevant stakeholders at
project kickoff
Case Studies & Competitor Analysis
Individual case studies of facilities comparable to the vision being
analyzed in the feasibility study
Breakdown of all courts in the area relevant to the intended
primary sport(s)
Location Based Analysis
Identifying existing events in the area
Local potential partnership opportunities
Findings from interviews with local industry representatives
Concept Development
Site considerations
Amenities
Other considerations for facility construction
...continued on next page9
Feasibility Study
Page 215 of 244
Scope of Services
6
TAG Project Management
Programming Opportunities
Different programming and event types
Staffing recommendations
Management considerations
Economic Impact Analysis
Estimated direct spending from facility visitors
Tax revenue from visitors and construction
Financial Pro Forma
Conceptual estimate for construction of the facility
Operating revenue
Operating expenses
5-year profit projections
SWOT Analysis
Identifying the strengths, weaknesses, opportunities, and threats
for the project
Conclusion and Next Steps
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Feasibility Study
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TAG Project Management
Phase 1: Feasibility Study $38,500 USD Total
TAG does not require travel to perform this phase of the project. If the
client directs any travel, the client will only be billed for direct travel &
lodging expenses incurred and TAG will request approval of expenses in
advance.
PROPOSAL AND PRICING VALID FOR 45 DAYS
Professional Fees
11
Timeline: Approximately 6 - 8 Weeks for Feasibility Study
Draft: 6 Weeks from Official Kick Off Meeting
Final: 1 - 2 Weeks from Draft Delivery
Contingent Upon Client Responsiveness and Timely
Delivery of Information
Invoice Schedule:
Invoice 1: $25,000 (Due Upon Agreement Execution)
Invoice 2: $10,000 (Due Upon Draft Delivery)
Invoice 3: $3,500 (Due Upon Final Delivery)
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TAG Project Management
Pickleball Renderings
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*Renderings Were Not Developed by TAG; Drafts Provided by the HAPO Center
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TAG Project Management
Pickleball Renderings
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*Renderings Were Not Developed by TAG; Drafts Provided by the HAPO Center
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Scope of Services
Potential Post-Feasibility Study Services:
Planning Through Completion
6
TAG Project Management
If you decide to move forward with construction of the multipurpose
facility, TAG can act as the Owner’s Representative through all phases of
the project, providing traditional owner’s representative and project
management services. We can carefully review all project information
and represent the Owner in all matters related to the project. We can
navigate the technical aspects of the completion of the venue and
ensure the project is completed to the standards required.
Owner's Representation
14 Page 220 of 244
6
TAG Project Management
The full scope of our services includes the following:
Site selection (as needed), including:
Coordinate Client's real estate broker services
Coordinate Client's real estate counsel services
Management of the LOI and Agreement with City including
overseeing all required due diligence
Management of land use planning, negotiations, and approvals
with local municipalities
Coordinating and managing arrangements with service providers
(project architect, contractors, and any third-party consultants),
including:
Selection of service providers
Contracts with service providers
Oversight of service providers
Processing change orders
Discharging of service providers
Review and certification of invoices submitted by service
providers
Job cost accounting services
Coordinate all efforts with the different National Governing Body
entities (such as USA Pickleball, USA Basketball, USA Volleyball, etc.)
and others as appropriate
General project management services, including:
Monitoring and coordinating the day-to-day services and
activities of all service providers
Monitoring all project costs
...continued on next page
15
Scope of Services
Potential Post-Feasibility Study Services:
Planning Through Completion
Page 221 of 244
6
Identifying potential savings for Owner in developing the
specifications, construction budgets, construction schedules, or
in negotiating terms with service providers for completion of
work related to the project
Coordinating the completion of the project with public agencies
and governmental officials
Coordinating the delivery of all documentation, warranties,
guarantees, releases, etc. from project and consultant team
Monitoring and reporting promptly to Owner on any matter
concerning existing or potential hazard, schedule delay, budget
impact, or other project risk
Conferring regularly with Owner’s project team, and meeting
monthly with Owner
Other services as required to fulfill project responsibilities
TAG Project Management
Keeping Good Company
16
Scope of Services
Potential Post-Feasibility Study Services:
Planning Through Completion
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AGENDA REPORT
FOR: City Council September 11, 2025
TO: Harold Stewart, City Manager City Council Regular
Meeting: 9/15/25
FROM: Griselda Garcia, Interim Director
Finance
SUBJECT: Payment Processors (10 minute staff presentation)
I. ATTACHMENT(S):
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Unknown
IV. HISTORY AND FACTS BRIEF:
City of Pasco provides a range of essential services to its residents, including
utilities also City ambulance). and storm water, sewer, (water, irrigation
provides payment options for ambulance, recreational services and cemetery.
To enhance convenience and accessibility, the city offers electronic payment
options for these services. Currently, the City contracts with Paymentus as its
main payment processor, with the contract set to expire in November 2025.
The annual cost for electronic payment services is approximately $530,000,
with over 90% attributed to utility service payments. At present, the City
absorbs all payment transaction fees rather than passing them on to
customers.
Payment processing fees vary depending on the method and type of payment.
For utility payments, an ACH transaction costs $1.10, while a card transaction
costs $2.20. Non-utility payments incur a fee of around 2.5% to 3.0% for card
payments and a $1.10 per transaction fee for ACH payments. Currently, 25%
of online payments are made via ACH, which helps reduce staff time spent
processing physical checks.
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The City implemented a new utility billing system in 2023 and is working to
upgrade the current permitting system that will allow for an online payment
option. These changes, along with industry trends where software providers
often include their own payment processors, requires city to review its current
payment processing model holistically.
During June 23rd Council Workshop meeting, Council directed staff to look into
options where City absorbed ACH transaction fees and passed on credit card
transaction fees to customers.
V. DISCUSSION:
Utility Billing and Permitting are the highest volume of transaction for the City.
Other services like recreation, while high is frequency are low in transaction
amount and result in fairly minimal processing fees.
As we transition to Council's direction of City absorbing ACH fees and passing
credit card fees to customers, staff has been focusing on the upgrade of the
permitting system and its payment processing needs and the current payment
processor contract that expires in November, 2025.
Permitting:
Staff is recommending to Council that City use the native payment processor that
the upgraded version of TrakIt provides as its payment processor. Integrating
with an third party payment processor is not supported by the software. Trying to
use a third party payment processor would result in less than ideal processes to
pay on working are We customers. for fees development and permit our
upgrading the system and estimating that the project will be completed by first
quarter of 2026.
Utility Payments:
For utility payments, City has two options; continue with Paymentus or transition
to Tyler Payments. Below are some points for consideration:
Customer Care: Tyler Payments will enhance the customers experience
because it integrates with the current billing system. The data customers
see will be real time, they can communicate and request services via the
module reducing need to email or call City staff, and the system will allow
for us to update customer profile easily. However, changing payment
processor means the customers who have their bills set on autopay
(around 8,500 customers) will need to redo their auto pays. From past
experience, many of our customers are used to setting up the auto pay and
relying on that process to take care of their utility bills. This transition will
create some confusion and frustration, lasting about 3-5 months. If Council
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agrees to changing the payment processor, a significant pre
implementation communication plan is needed and staff is ready to do so.
Post implementation, staff will ensure that there are maximum amount of
resources available to answer questions and address issues. It will not be
possible to have enough resources to answer all phone calls immediately
for the first few months due to significant volume anticipated, but use of
FAQ, social media post, information on the bill etc., will be utilized to reduce
the number of calls.
Financial: As the City transfers the cost of credit cards payments to
customers, we anticipate patterns of payments to change. However, below
is real time information based on last month's information. If City had Tyler
Payments during this period, it would result in less expensive payment
processing costs for both the City and the customers.
Type of
Payment
Tyler
Payments Paymentus Difference Notes
Credit $
19,196
$
26,455
$
7,259
Passed on to
Customers
Debit/ACH $
16,854
$
19,001
$
2,147 City Absorbed
Other $
420
$
488
$
68 City Absorbed
Returned
payments
$
135
$
269
$
134
Passed on to
Customers
Total $
36,605
$
46,213
Efficiency: Staff has identified at least 13 features that Tyler Payments
provides that will cut 2 to 3 hours of staff time each day due to the fact that
it integrates with the current Utility Billing system. As mentioned before,
Tyler Payments allows for more options for customers and staff to
communicate with each other within the payment module; we see big
benefits of this feature, allowing customers to reach us via an additional
method.
Future Feasibility: As mentioned previously, software companies have
been limiting the level of integration they are allowing a third party payment
processor. If the City continues with Paymentus (a third party payment
processor), it is highly likely that in the next 3-5 years, support from the
current Utility Billing software provider will be degraded or stopped. The
existing contract with Paymentus grants them exclusive rights as the
payment provider for all City services, including Permitting. To better serve
our customers in the future, we need to amend the contract to remove this
exclusivity clause.
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Recommendation:
Staff is recommending that City move from its current payment processor
Paymentus to Tyler Payments to create efficient processes in a fiscally beneficial
manner. If approved, this transition will occur starting on November 23rd, 2025.
During this process, staff will also implement Council's direction to absorb ACH
fees and pass on credit card processing fees.
Alternatives:
1. Reject staff's recommendation of transitioning payment processing to Tyler
Payments.
2. Direct staff to negotiate a new contract with Paymentus.
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Pasco City Council
September 15, 2025
Regular Meeting
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Online Payment Processor -
Tyler Payments vs. Paymentus
September 15, 2025
Pasco City Council
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Why We’re Here
Current payment processor contract expires late November
2025.
Objective: Choose the right payment vendor and implement
a fair fee structure.
Goal: Support City Council’s priorities of Financial
Sustainability and Quality of Life.
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Council Goals Connection
Financial Sustainability: Eliminates unnecessary cost via efficiency
and restructuring payment processing fees.
Quality of Life: Gives customers more choice and easier to access to their
data and City staff.
Economic Vitality: Modern, reliable system encourages efficient
business practices.
City Identity: Aligns with a transparent, customer-friendly payment
process.
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Current Situation
5,000 customers use
ACH/eCheck (fixed $1.50
fee, City pays).
ACH Fees add up to
$90,000 per year.
Expected 25% increase in
ACH if free option is
promoted →$112,500
absorbed.
Credit card use growing,
and fees vary.
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Fee Schedule Comparison
Tyler vs. Paymentus
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July 2025 Comparison
Tyler vs. Paymentus
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July Comparison Key Message
•Tyler Payments is Less in nearly every category
compared to Paymentus.
•Largest savings in Visa Credit: $6,896 less in
one month.
•Only slight increase in e-checks ($76), but overall
costs are much lower.
•Overall, Tyler Payments offers significant
monthly and annual savings.
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Why Tyler Payments
Integrated with
our existing
systems (New
World/Utility
Access Portal).
Robust timeline
and support for
implementation.
Transparent fee
model:
predictable, easy
to communicate.
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Timeline for Tyler Payments
Implementation kickoff with vendor
25 Sep. 2025
Week of Oct. 13, 2025 – Begin system testing
13 Oct. 2025
Week of Oct. 20, 2025 – Dashboard (public-
facing site) development & testing
20 Oct. 2025
Final setup, staff & public training, and Go-
Live on Nov. 20
Nov. 2025
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Why Pass Fees to Customers
ALIGNS WITH
INDUSTRY
STANDARDS
(OTHER CITIES
ALREADY DO
THIS).
FAIRNESS:
ONLY THOSE
WHO USE
CREDIT CARDS
PAY THE
EXTRA COST.
PROTECTS CITY
BUDGET FOR CORE
SERVICES, STAFF,
AND
INFRASTRUCTURE.
CUSTOMERS
STILL HAVE
FREE OR LOW-
COST OPTIONS
(ACH,
ECHECK).
What will customers pay?
Typical Payment examples:
Payment
Amount
Fee
Amount
$150 $2.25
$250 $3.75
$300 $4.50
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Communication & Customer Support Plan
FAQs on UB webpage,
banners, bill inserts,
social media.
Temporary staffing and
call handling during
transition.
Waiving late fees for
first 3 months.
In-person support with
tablets and staff
assistance.
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Communication & Customer Support Plan
Leading up to conversion
•FAQ on Utility Billing webpage – maintained and updated regularly
•City website banner – general notice posted for visibility
•Paymentus site announcement – consistent with prior conversion
•Bill messages – already integrated into billing cycles
•Social media (Facebook & Instagram) – targeted outreach
•Additional outreach – exploring Pulse and/or radio ads
•Instructional flyers and links – Tyler “how-to” materials for online posting
•Door hanger inserts – distributed to households already receiving door hangers
•Automated calls – broad, direct notification tool
•Council presentation – opportunity to inform and reassure the community
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Communication & Change Management
During Conversion & First 3–4 Months Post-Launch
We will continue most of the above communication while implementing additional measures to handle call volume and customer
support:
•Council presentation – Reinforce messaging post-conversion
•Temporary staffing – A temp will be available three days a week dedicated to calls
•Late fee waivers – For 3 months post-conversion to allow time for customers to transition to the new portal and set up autopay.
•Lockbox process – Once active, will reduce mail-handling workload by ~50%, allowing the temp to shift time toward calls.
•Staffing support:
•One biller will assist with calls.
•Accounting assistants will block 1–2 hours per day for call handling.
•Cross-departmental staff could help with simple calls.
•Finance staff will rotate assisting customers in person with iPads, similar to the UB software conversion.
•Autopay support (PCI-compliant) – During conversion, a couple of workstations can be setup to temporarily assist customers
by phone to set up autopay. Afterward, customers will receive a template confirmation email with a link to set up their portal account
directly
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Policy Decision
•Transition to new payment processor as
recommended, or
•Stay with payment processor
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Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
Page 243 of 244
METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
Page 244 of 244