HomeMy WebLinkAbout2025.08.25 Council Workshop Packet
AGENDA
City Council Workshop Meeting
7:00 PM - Monday, August 25, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this workshop.
The Pasco City Council Workshops are broadcast live on PSC-TV Channel
191 on Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 112 611 445#.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intéprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos dias antes para garantizar la disponiblidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. VERBAL REPORTS FROM COUNCILMEMBERS
5. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC
COMMENT – the public may comment on each topic scheduled for
discussion, up to 2 minutes per person with a total of 8 minutes per item. If
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opposing sides wish to speak, then both sides receive an equal amount of
time to speak or up to 4 minutes each side.
4 - 14 (a) Resolution - Project Acceptance for the West Pasco Water
Treatment Plant Phase 2 (5 minute staff presentation)
15 - 30 (b) Resolution - Amended and Restated Interlocal Cooperative
Agreement Tri-Cities HOME Consortium 2026, 2027, and 2028 (5
minute staff presentation)
31 - 43 (c) Process Improvements for Recruitment and Appointment of City
Boards and Commissions (5 minute staff presentation)
44 - 65 (d) Introduction to Water Conservation Efforts (10 minute staff
presentation)
66 - 71 (e) Ordinance - Amending PMC Section 5.05.170 Exemptions
Related to Business Licenses (5 minute staff presentation)
72 - 87 (f) Revision of Special Events Permit Program (7 minute staff
presentation)
88 - 96 (g) Presentation: Transportation Benefit District (7 minute staff
presentation)
6. MISCELLANEOUS COUNCIL DISCUSSION
7. EXECUTIVE SESSION
8. ADJOURNMENT
9. ADDITIONAL NOTES
97 - 98 (a) Adopted Council Goals (Reference Only)
(b) This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
City Clerk for assistance.
Servicio de intérprete puede estar disponible con aviso. Por
favor avisa la Secretaria Municipal dos días antes para
garantizar la disponibilidad. (Spanish language interpreter
service may be provided upon request. Please provide two
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business day's notice to the City Clerk to ensure availability.)
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AGENDA REPORT
FOR: City Council August 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution - Project Acceptance for the West Pasco Water Treatment
Plant Phase 2 (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Engineer’s Estimate $ 13,606,000.00
Bid Award $ 10,359,218.70
Change Orders $ 748,823.22
Final Construction Contract Cost $ 11,108,041.92
TOTAL PROJECT BUDGET: $13,092,902.00
Project budget was provided as follows:
Department of Health State Revolving Fund: $9,656,702.00
American Rescue Plan Act: $1,165,000.00
Water Service Utility Fund: $2,271,200.00
IV. HISTORY AND FACTS BRIEF:
The improvements at the West Pasco Water Treatment (WPWTP) facility
provide cost-effective expansion and resiliency for the City’s water system. The
WPWTP Phase 2 improvements expanded the pumping capacity of the plant
from the 6MGD to 12 MGD. This expansion complemented Treatment
expansion accomplished in Phase 1 at this Facility. These improvements are
critical as Pasco's main water treatment facility (Butterfield WTP) is aging and
will be undergoing planned extensive improvements in the coming years.
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Increasing distribution capacity at the WPWTP provides for additional supply to
meet our current and future potable water demands, as well as provides much-
needed supply resiliency for existing water customers.
On July 18, 2022, Council awarded the WPWTP Improvements Phase 2
contract to Apollo, Inc. of Pasco, WA in the amount of $10,349,688.60 via
Resolution Estimate the below Engineer’s approximately 4206; No. 24%
($13,606,000.00).
Since construction began, the project required 15 Change Orders for a total of
$748,823.22. The Change Orders addressed electrical and mechanical design
adjustments, asphalt timing constraints, various existing equipment updates,
security and safety changes, increased emergency power, and sales tax
increases from 8.7% to 8.9%.
V. DISCUSSION:
Formal acceptance of public works projects is required by State law and starts
the 45-day period within which an outside vendor, supplier or laborer would
have an opportunity to file a claim against this project pursuant to RCW
60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being
held by the City may be released upon receipt of the following:
An affidavit of no liens
A release from the Department of Revenue that all taxes have been paid
A release from any claims from the Department of Labor and Industries,
pursuant to RCW 60.28.051.
City Staff recommends approval of the Resolution for the acceptance for the
West Pasco Water Treatment Plant Phase 2 Project, as constructed by Apollo,
Inc.
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Resolution - West Pasco Water Treatment Plant Improvements Phase 2 Project Acceptance- 1
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ACCEPTING WORK PERFORMED BY APOLLO, INC., UNDER CONTRACT
FOR THE WEST PASCO WATER TREATMENT PLANT IMPROVEMENTS
PHASE 2 PROJECT.
WHEREAS, the work performed by Apollo, Inc., under contract for Project No. 21297 -
West Pasco Water Treatment Plant (WPWTP) Improvements Phase 2, has been examined by City
of Pasco (City) Staff and been found to be in apparent compliance with the applicable project
specifications and drawings; and
WHEREAS, it is the City Staff’s recommendation that the City of Pasco formally accept
the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with City Staff’s recommendation and thereby accepts the
work performed by Apollo, Inc., under contract for Project No. 21297 - West Pasco Water
Treatment Plant (WPWTP) Improvements Phase 2 as being completed in apparent compliance
with the project specifications and drawings.
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance.
Be It Further Resolved, that the final payment of retainage being withheld, pursuant to
RCW 60.28.011, regulations and administrative process, shall be released upon apparent
compliance with and satisfaction of applicable project specifications and verification thereof by
the Public Works Director, Department staff and Finance Director.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
__________, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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Pasco City Council
August 25, 2025
Workshop
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Project Acceptance for the
West Pasco Water
Treatment Plant Phase 2
August 25, 2025
Pasco City Council
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West Pasco Water Treatment Plant Phase 2
Project #21-297
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West Pasco Water Treatment Plant Phase 2
Project #21-297
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West Pasco Water Treatment Plant Phase 2
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West Pasco Water Treatment Plant Phase 2
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Construction Costs
$ 13,606,000.00Engineer’s Estimate
$ 10,359,218.70Bid Award
$ 748,823.22Change Orders
$ 11,108,041.92Final Construction Cost
Project Funding
$ 9,656,702.00Department of Health DWSRF
$ 1,165,000.00American Rescue Plan Act
$ 2,271,200.00Water Service Utility Fund
$ 13,092,902.00Total Project Budget
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AGENDA REPORT
FOR: City Council August 13, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Craig Raymond, Deputy Director
Community & Economic Development
SUBJECT: Resolution - Amended and Restated Interlocal Cooperative Agreement
Tri-Cities HOME Consortium 2026, 2027, and 2028 (5 minute staff
presentation)
I. ATTACHMENT(S):
Proposed Resolution
Proposed Amended and Restated Interlocal Cooperative Agreement with the
Tri-Cities HOME Consortium for Program Years 2026-2028
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$165,000 for the most recent program year. There is no local match or general
fund impact required for participation under this agreement, as all program
expenditures are funded through the federal HOME allocation.
IV. HISTORY AND FACTS BRIEF:
the facilitated has Consortium HOME Since the formation, its Tri-Cities
coordinated use of federal HOME funds to support housing programs in
Richland, Kennewick and Pasco, including homebuyer assistance, tenant-
based affordable housing and rehabilitation, housing assistance, rental
is and Lead the as Entity Richland of City The development. serves
responsible for program administration, reporting, and compliance with HUD
regulations on behalf of the consortium.
In accordance with Section 2 of the Interlocal Agreement, titled "General
Provisions Agreement – Terms of Agreement," the Consortium was
automatically renewed on April 30, 2022, for an additional three-year term
covering program years 2023 through 2025. This automatic renewal ensured
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continued eligibility for HOME funding during this period and affirmed the
commitment of all three cities to regional collaboration in addressing housing
needs throughout the Tri-Cities area.
V. DISCUSSION:
The proposed amended and restated Interlocal Cooperative Agreement for the
Tri-Cities HOME Consortium incorporates previously approved amendments
and introduces new provisions to enhance transparency. Notably, the lead
entity, the City of Richland, will now provide quarterly financial reports and
conduct a mid-year program review.
Under current HUD guidelines, the only eligible activities for the use of HOME
funds include homebuyer assistance, tenant-based rental assistance,
affordable housing development, and housing rehabilitation. The City of Pasco
has traditionally allocated its annual HOME funds primarily toward homebuyer
assistance; however, due to rising housing costs, participation in this program
has has assistance rehabilitation for demand the Conversely, declined.
increased, enabling more homeowners to remain in their homes.
All three member jurisdictions—Pasco, Kennewick, and Richland—must
present the amended agreement to their respective legislative bodies for formal
approval before it can be fully executed and submitted to HUD. Renewal of the
Tri-Cities HOME Consortium Interlocal Cooperative Agreement allows the City
of Pasco to continue receiving a portion of the annual federal HOME allocation
administered through the U.S. Department of Housing and Urban Development
(HUD).
The accompanying resolution authorizes the City Manager to execute the
amended and restated Interlocal Cooperative Agreement on behalf of the City
of Pasco upon approval by the City Council.
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Resolution – Restated HOME Consortium ILA - 1
Version 07.28.25
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDED AND
RESTATED INTERLOCAL COOPERATIVE AGREEMENT BETWEEN TRI-
CITIES HOME CONSORTIUM AND THE CITY OF PASCO FOR HOME
INVESTMENT PARTNERSHIP (HOME) PROGRAM FOR PROGRAM
YEARS 2026, 2027, AND 2028.
WHEREAS, RCW 39.34, INTERLOCAL COOPERATION ACT, authorizes political
subdivisions to jointly exercise their powers, privileges, or authorities with other political
subdivisions of this State through the execution of an interlocal cooperative or interagency
agreement; and
WHEREAS, the cities of Kennewick, Pasco, and Richland entered into a cooperative
agreement to form a consortium to increase the local supply of decent affordable housing to low-
income residents as authorized by Public Law 101-625, the National Affordable Housing Act of
1990 (NAHA); and
WHEREAS, the Consortium members have determined that continuing as a consortium
will increase the level of HOME Program funds potentially available for use within their
combined jurisdictions, and thereby increase the combined ability of the jurisdictions to assist in
meeting the affordable housing needs of the population; and
WHEREAS, the members of the Consortium wish to amend the agreement for an
additional three years from 2026-2028; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into the
amended and restated interlocal agreement to increase decent affordable housing with the Tri-
Cities HOME Consortium.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Amended and Restated Interlocal Cooperative Agreement Tri-Cities HOME Consortium Under
the National Affordable Housing Act; a copy of which is attached hereto and incorporated herein
by reference as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is
hereby authorized, empowered, and directed to sign and execute said Agreement on behalf of the
City of Pasco.
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Resolution – Restated HOME Consortium ILA - 2
Version 07.28.25
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
_____, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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Contract No. _______
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Please return to:
City of Richland
City Clerk’s Office
625 Swift Blvd. MS-07
Richland, WA 99352
Interlocal Cooperative Agreement
Tri-Cities HOME Consortium
under the
National Affordable Housing Act
Program Years 2026, 2027 and 2028
This Agreement is entered into between the cities of Kennewick, Pasco, and Richland,
all Washington municipal corporations (“members”), for the purpose of continuing participation
in a Consortium originally formed in 1996 under the HOME Investments Partnership (HOME)
Program and restated in a 2013 replacement interlocal agreement (Contract No. 85-13) and 2020
Amended and Restated Interlocal Cooperative Agreement. This Agreement supersedes all
previous HOME consortium cooperative agreements and will become effective upon adoption by
the Members and final approval by the U.S. Department of Housing and Urban Development
(HUD).
WITNESSETH
WHEREAS, the Federal Government has enacted the national Affordable Housing Act
(NAHA), the primary objective of which is to increase the supply of decent affordable housing to
low- and very low-income families, which created the HOME Investment Partnerships Program
(“HOME Program”) administered by the U.S. Department of Housing and Urban Development
(HUD) through regulations at Title 24, Code of Federal Regulations, Part 92 (HOME
Regulations); and
WHEREAS, said regulations allow units of general local governments to form consortia
for purposes of obtaining funds under the HOME Program; and
WHEREAS, the members are geographically contiguous units of local government
eligible to form a consortium under said regulations; and
WHEREAS, the Interlocal Cooperation Act, Ch. 39.34 RCW, permits local governmental
units to enter into agreements to cooperate for certain beneficial purposes; and
WHEREAS, the members have determined that continuing as a consortium will increase
the level of HOME Program funds potentially available for use within their combined
jurisdictions and thereby increase the combined ability of the jurisdictions to assist in meeting
the affordable housing needs of the population.
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NOW, THEREFORE, the Members agree as follows:
SECTION 1: DEFINITIONS
a. “Consortium” means the arrangement formed by this Agreement, and “HOME
Program” means all of the activities assisted with HOME funds received from
HUD.
b. “Member” means the cities of Kennewick, Pasco, and Richland as Washington
municipal corporations and units of local government.
c. “Tri-Cities HOME Consortium” means the particular Consortium operating under
the HOME Program consisting of the cities of Kennewick, Pasco, and Richland.
d. “Lead Entity” means the unit of local government designated by the Tri-Cities
HOME Consortium to act in a representative capacity of all members for the
purposes of this Agreement. The Lead Entity will assume overall responsibility
for ensuring that the Tri-Cities HOME Consortium is administered and operates
in compliance with the requirements of the HOME Program. The Lead Entity
serves as the official and primary contact between HUD and the Tri-Cities HOME
Consortium.
e. “Subrecipient Administrator” refers to members other than the Lead Entity who
perform some HOME administrative roles as delineated under separate, specific
HOME written agreements.
f. “Consolidated” means jointly developed with unity from a regional perspective of
the members.
g. “Program Year” means the annual fiscal year of January 1st to December 31st.
h. “CHDO” means a Community Housing Development Organization as defined by
the HOME Investment Partnership Program.
SECTION 2: GENERAL PROVISIONS
a. Members agree to cooperate to undertake housing assistance activities in
compliance with the federal HOME statute and regulations as identified at Title
24 CFR Part 92. The purpose of this Agreement is to increase the combined
ability of each member jurisdiction to assist in meeting the affordable housing
needs of the population.
b. Members agree to cooperate in maintaining the Tri-Cities HOME Consortium’s
compliance with federal Consolidated Plan regulations at Title 24 CFR Part 91.
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Each member shall also cooperate with the Lead Entity in conducting citizen
participation, planning, and programming as necessary for the Lead Entity to
submit to HUD the Consortium’s Consolidated Plan. Each Member shall ensure
that its separate processes and procedures comply with all Consolidated Plan
regulations.
c. Members agree to jointly develop a combined Consolidated Planning Strategy
(CPS) for submission to HUD for each of the federal fiscal years covered by this
Agreement. The CPS will be comprised of a consolidated Market Analysis and
Housing Needs Assessment, consolidated Five-Year Planning Strategy, and
annual Plans for implementation of the strategy for the Tri-Cities HOME
Consortium. The Housing Strategy will be developed to address needs over the
three-city area with components identified that are unique to each member;
however, each member will independently address non-housing community
needs.
d. Members agree to affirmatively further fair housing in compliance with all
applicable statutes and regulations.
e. This Agreement provides for the renewal of participation in successive three-year
qualification periods in perpetuity by the date specified in HUD’s consortia
designation notices or listed on HOME’s Consortia web page. The Lead Entity
will notify each member in writing of its right to not participate for the successive
three-year qualification period, with a copy of the notification forwarded to the
HUD Field Office. Any member not intending to participate in the next three-year
qualification period with the Consortium must submit written notification to the
Lead Entity within thirty (30) days of receipt of the notice from the Lead Entity.
The Lead Entity will provide copies of these communications to its HUD Field
Office to provide notification of any change in consortium membership.
i. All Members of the Consortium are required to formally adopt by
legislative action any amendments to this Agreement that incorporate
future changes necessary to meet the requirements for consortia
agreements in subsequent qualification periods.
ii. The renewal provision of this Agreement is void if the Lead Entity fails to
notify a Member of its right not to participate for the next three-year
qualification period, or if the Lead Entity fails to submit a copy to HUD of
each amendment to the Agreement as required.
SECTION 3: COMPLIANCE WITH FEDERAL REGULATIONS
All Members of the Consortium agree to comply with the applicable portions of: Title 24 CFR
Part 92: HOME Investment Partnerships Program; the Housing and Community Development
Act of 1974 as amended; Title 24 CFR Part 570; Title 24 CFR Part 58; Title VI of the Civil
Rights Act of 1964; Title VII of the Civil Rights Act of 1968; Section 109 of the Housing and
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Community Development Act of 1974; Section 3 of the Housing and Urban Development Act of
1968; Executive Orders, 11063, and 11593; the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970; OMB Circular A-122 and attachments A, B, C, F, H,
N and O; the Archeological and Historical Preservation Act of 1974; the Architectural Barriers
Act of 1968; the Hatch Act, 5 U.S.C. Chapter 15; the Flood Disaster Protection Act of 1974; the
Clean Air Act (42 U.S.C., Section 1251 et seq.); and the Drug-Free Workplace Act of 1988.
SECTION 4: PROGRAM ADMINISTRATION
a. Lead Entity. The city of Richland is hereby designated the Lead Entity for the
Tri-Cities HOME Consortium. The cities of Kennewick and Pasco are
Consortium Members who act as Subrecipient Administrators.
b. Lead Entity Responsibilities. The Lead Entity shall assume overall
responsibility for ensuring the Consortium’s HOME Program activities are carried
out in compliance with HOME regulations in Title 24 CFR Part 92, including
requirements concerning a Consolidated Plan in accordance with HUD
Regulations in Title 24 CFR Part 91.
The Lead Entity is responsible for the following:
i. Establishing a local HOME Investment Trust Fund Account.
ii. Receiving, disbursing, and accounting for all HOME Program and
matching funds.
iii. Collecting and submitting to HUD all required reports and data from
Members, Subrecipient Administrators, CHDOs, and developers.
iv. Sending members a copy of correspondence from HUD within 48 hours of
receipt and copying members on correspondence from the Lead Entity to
HUD.
v. Include Consortium members in all correspondences with subrecipients
related to HOME. CHDO, and HOME-ARP funds. This is to include all
programmatic inquiries or communications regarding the administration
use, requests for additional funding by subrecipient, and/or compliance
with these funding sources.
vi. Invite all Consortium members to attend HUD and/or consultant meetings
pertaining to HOME funding.
vii. Forward all monitoring reports conducted on subrecipients regarding
HOME, CHDO and HOME-ARP activities.
viii. Provide quarterly financial reports and a mid-year review. Quarterly
financial reports are to include the following: detailed line-item
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breakdown of expenditures and revenue, identifying how funds are being
used and to whom they are disbursed. Quarterly reports are to also include
administrative costs incurred and balances. These reports shall be
processed within 15 days of receiving both members quarterly billing.
ix. Providing written procedures for Integrated Disbursement and Information
System (IDIS) reporting, including explanations of who has access to the
system, how funds are sub-allocated in the system, who is required and
allowed to make entries in the system, and at what times.
x. Providing written procedures for the disbursement of funds to include:
• how members or their sub-recipients request HOME funds from the
Lead Entity;
• processing time needed by the Lead Entity;
• description of documentation required to accompany requests.
xi. Providing written procedures for record-keeping, reporting and
monitoring.
xii. Describing the system and format for keeping records of program
delivery, and meeting all HUD reporting requirements, including:
• marketing activities;
• environmental reviews;
• application and award activities;
• incurred obligation and contribution of required match funds;
• federal cross-cutting activities;
• Community Housing Development Organization (CHDO)
designations; and
• CHDO activities when applicable under Section 4.f below.
xiii. Describing the intended system and format for monitoring projects
throughout the applicable period, including:
• listing of staff responsible for monitoring duties;
• procedures for monitoring HOME rents, eligible residents, resale by
homeowner;
• properties, Fair Housing and Equal Opportunity, and property
standards;
• procedures for notifying HOME recipients about monitoring
schedules;
• steps and recourse that can be taken to ensure compliance by
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recipients of HOME funds.
xiv. Entering into HOME written agreements and administering and
monitoring activities of sub-recipients who have contracted with a
member to deliver a specific HOME program, including members acting
as Subrecipient Administrators.
xv. Preparing and submitting HOME performance reports for Consortium
activities.
c. Member Responsibilities. Each member is responsible for the following:
i. Providing to the Lead Entity, within 14 days after request, copies of all
documents which the Lead Entity is required to submit to HUD, including,
but not limited to, the member’s housing CPS and Annual Action Plan.
ii. Providing to the Lead Entity with a written description(s) of the member’s
HOME program(s) prior to contracting with another entity to deliver the
program(s). Lead Entity retains final approval and contracting authority.
Written descriptions must include:
• copies of program description;
• listing of responsible staff for each step in the delivery of the
program;
• methods of affirmative marketing;
• methods of procurement;
• steps taken and standards imposed for the application and review
process leading to the award of funds;
• utilization of Consortium-approved forms, policies, and procedures.
iii. Affirmatively furthering fair housing in the Member’s jurisdiction. Such
actions may include planning, education, outreach, and enforcement
activities.
iv. Preparing and submitting quarterly and annual performance reports
regarding HOME activities.
v. Preparing and submitting quarterly billing by the 15th of April, July, and
October, with the final quarter submission due by January 15th.
vi. Preparing and submitting other documents as required by separate HOME
written agreements governing the relationship between the Lead Entity
and members acting as Subrecipient Administrators.
d. Allocation of HOME Funds. HOME funds will be allocated between the
Members in the following manner:
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i. The HOME regulations under 24 CFR 92 allow for 10% of the annual
HOME allocation to be used for eligible administration and planning
costs. The Lead Entity is entitled to this 10% allocation.
ii. Each member city shall utilize its program income to cover administrative
costs. If a member city depletes its program income, has unmet
administrative expenses, and the 10% entitlement allocation has funds
remaining at year-end, the city may submit a request to the consortium to
cover the shortfall.
The consortium will vote on the request, requiring a two-third (2/3)
majority for approval.
• If the request is approved, the remaining 10% allocation will be used
to cover the city's administrative expenses.
• If the request is denied, the member city is responsible for covering
its own administrative costs.
iii. Fifteen percent (15%) of the overall allocation will remain with the Lead
Entity to be utilized for CHDO Set-Aside activities. CHDO projects will
be identified by Members on a rotating basis, as described in Section 4.f.
below.
iv. A minimum of $30,000 of the yearly allocation shall be awarded for
homebuyer assistance. The remaining allocation shall be for Tenant-Based
Rental Assistance (TBRA), creation of affordable housing, and/or
rehabilitation. These funds shall be divided equally among members. Each
member is entitled to plan for the expenditures of funds in an amount
equal to their share of the HOME grant award, as is determined during
each fiscal year of this agreement and identified in the Annual Action
Plan. If desired and applicable, the cities of Kennewick and Pasco may
serve as Subrecipient Administrators to the Lead Entity to oversee
investment of their respective portion of HOME funds.
v. When one or more Members has $100,000 or more in unspent
uncommitted homebuyer assistance funds and/or returned program
income, said funds may be used for affordable housing, including direct
rental assistance through Tenant-Based Rental Assistance (TBRA) or
HOME rehabilitation. Members will work together to identify potential
rental development projects to be undertaken by a qualified housing
organization, including but not limited to a Public Housing Authority
(PHA), who shall serve as either sponsor, owner or developer. Projects
will be reviewed and selected based on developer financial capacity,
experience, project feasibility, readiness to proceed, and community
impact. Members will aim to rotate the city location of projects when
possible, and/or INFILL Homebuyer development with member majority
rules for the project location. After members identify affordable housing
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project(s), Lead Entity will act as project manager, and shall perform
required administrative duties to assess, approve, and fund projects.
e. Funding Timelines. Any HOME funds set aside for a member and not committed
to a project within 18 months or expended within 24 months of the award of
HOME funds to the Tri-Cities HOME Consortium, will be made available to
other projects across the Consortium. Reallocation will be executed by the Lead
Entity with written notification of affected member(s). Members are aware that if
funds are not committed and expended according to effective HUD deadlines, that
HUD will recapture the funds. Such a recapture will reduce the availability of
funds for that individual member by the amount determined by HUD to be in non-
compliance.
f. CHDO Set Aside. Fifteen percent (15%) or more of the overall allocation will
remain with Lead Entity to be utilized for CHDO Set-Aside activities. Members
will work together to identify CHDO projects, and funding will be based
primarily on community impact, developer capacity, project feasibility, and
readiness to proceed. Members will aim to rotate the location of CHDO projects
when possible. After members identify CHDO project(s), the Lead Entity will
perform required administrative duties to assess, approve, and fund projects.
g. Program Income. Program income must be remitted to the Lead Entity within
thirty (30) days of receipt. HOME Program Income, as defined in federal
regulations, that is generated by a member shall be added to the amount of HOME
funds constituting the member’s share as defined in Section 4.d.iii herein and the
approved Annual Action Plan. At the Member’s option, the allowable percentage
of program income may be used by the individual member to be applied towards
eligible and allowable administrative costs incurred by the member. Each member
acting as a Subrecipient Administrator will be responsible for providing Lead
Entity with a recap of expenditures, and other documentation as may be requested
by Lead Entity, within thirty (30) days and will submit to the Lead Entity any
interest earned on the retained HOME dollars.
h. Administrative Costs. Each Member will be independently responsible for any
administrative costs each incurs associated with 1) development and
implementation of the CPS; 2) the annual re-examination of needs prior to setting
each year’s Action Plan; and 3) the awarding of HOME Program funds to sub-
recipients, CHDOs, and/or other developers.
i. HOME Match. Each member is responsible for tracking and reporting HOME
Match for the projects they fund, implement, and/or oversee. Should the
Consortium’s accrued match balance fall below one full year’s match obligation,
each member shall be responsible for generating the required match based on its
share of HOME funds. If the match cannot be supplied by the member
responsible, then HOME funds and associated match obligation may be
transferred to another member by the Lead Entity. If a member fails to supply
Page 26 of 98
Page 9 of 12
sufficient match, its share of HOME funding may be reduced commensurate with
the match deficiency, as delineated in any related Subrecipient Agreements.
j. Repayment of HOME Funds. Lead Entity has the responsibility to repay any
HOME funds to the HOME Investment Trust Account that HUD determines were
not used in accordance with the HOME regulations. To the extent a member
acting as Subrecipient Administrator was the entity that did not use the funds in
compliance with regulations, then upon the repayment of funds by the Lead
Entity, the member responsible for the non-compliance will immediately
reimburse the Lead Entity. To the extent that a sub-recipient or CHDO with the
entity did not use the funds in compliance with regulations, then the sub-recipient
will be responsible for reimbursing the Lead Entity.
Should any member fail to meet any of the obligations or exceed any of the
limitations described herein or as provided in written agreements, and should such
failure jeopardize compliance of the Consortium as a whole, the Lead Entity has
final control over re-distribution of funds among members in order to ensure that
all grant requirements are met.
k. Reporting and Records. Each member agrees to immediately make available to
the Lead Entity upon request all records and access concerning the activities
carried out under this Agreement for inspection by the Lead Entity, State, or
Federal Officials.
l. Expiration. Upon termination of this Agreement as provided in Section 6.a., the
balance of funds which have not been committed will be returned to HUD for
reallocation. Committed but incomplete projects and activities will be completed
by the respective member who, acting as a Subrecipient Administrator, initiated
such project or activity.
m. Long-Term HOME Requirements. Members acknowledge they each may have
obligations to abide by HOME requirements throughout a project’s long-term
period of affordability that may extend beyond the termination of this Interlocal
Agreement. The Lead Entity is responsible for long-term requirements per HOME
regulations, and Subrecipient Administrators will be responsible as delineated in
their individual HOME written agreements with the Lead Entity.
SECTION 5: DISTRIBUTION OF FUNDS
The Lead Entity shall issue a Notification of Fund Availability (NOFA) indicating the amount of
funds available to each Member no later than thirty (30) calendar days from notification by HUD
that HOME funds have been awarded to the Consortium. An activity shall be considered eligible
if it conforms to the requirements of Title 24 CFR Part 92.
SECTION 6: TERM OF THE COOPERATIVE AGREEMENT
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Page 10 of 12
a. The members agree that the term of this Interlocal Agreement is the length of time
necessary to carry out all activities that will be funded from funds awarded for
blocks of three (3) federal fiscal years. The program year start date for the
Consortium is January 1.
b. All members will remain members of the Tri-Cities HOME Consortium for the
entire period of any term of this Agreement.
c. This Agreement shall automatically renew for participation in successive three-
year qualification periods/terms per Section 2.e herein unless terminated by
written agreement of all members.
SECTION 7: ADMINISTRATIVE FEES
The HOME Consortium will retain ten (10) percent of the grant, or the maximum allowed by the
program regulations for administration and management of the HOME program. The Lead
Entity will oversee an annual process to budget administrative fees. Only costs associated with
the management and administration of the HOME program may be charged against HOME
administrative allocations. Program income generated by other member programs will not be
included in the 10% calculation unless agreed upon by the respective member(s).
a. Administrative Shortfalls. Administrative shortfalls by the Lead Entity shall be
addressed annually. Member cities shall agree to split such shortfalls equally.
Members may agree to utilize the 10% administrative funds generated by their
program income to use toward administrative shortfalls experienced by the Lead
Entity.
b. Negative Interest. In the event that negative interest occurs as a result of the
action(s) of a particular member, then that member is fully responsible for
reimbursing the Lead Entity; PROVIDED, however, that if negative interest
occurs that is not directly related to a single member’s actions, then each member
shall equally share in the cost of the negative interest. Note that negative interest
earnings cannot be claimed as an administrative cost and must be reimbursed
from non-federal funds.
SECTION 8: AMENDMENTS
Amendment to this Interlocal Agreement for the Tri-City HOME Consortium shall be in writing
and by unanimous agreement of the members. This includes an amendment to add new
Consortium members. Members agree to jointly develop amendment language for approval by
the legislative authority of each member.
SECTION 9: POSTING OF DOCUMENT
Upon full execution of this Agreement and approval by HUD, this Agreement shall be posted on
the Lead Entity’s website for purposes of meeting the recording requirements of Ch. 39.34
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Page 11 of 12
RCW, the Interlocal Cooperation Act. Although a Member may choose to record this
Agreement, recording with the Benton County Auditor’s Office or Franklin County Auditor’s
Office is not required and in no way affects the validity of this Agreement or any amendments
thereto.
SECTION 10: NO SEPARATE LEGAL ENTITY
No separate legal entity is created by the execution of this Interlocal Agreement. Title to real
property, if applicable, will be held in the name of the respective member jurisdiction or the
name of the Lead Entity.
[Signature Page to Follow]
Page 29 of 98
Page 12 of 12
THE TRI-CITIES HOME CONSORTIUM
_____________________
Date
_____________________
Date
_____________________
Date
____________________________
Erin Erdman
City Manager, Kennewick
____________________________
Harold L. Stewart II
City Manager, Pasco
____________________________
Jon Amundson, ICMA-CM
City Manager, Richland
Approved as to form:
Heather Kintzley, City Attorney Laurencio Sanguino, City Attorney
City of Richland City of Kennewick
Eric Ferguson, City Attorney
City of Pasco
Page 30 of 98
AGENDA REPORT
FOR: City Council August 15, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Angela Pashon, Assistant City Manager
City Manager
SUBJECT: Process Improvements for Recruitment and Appointment of City Boards
and Commissions (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution No. 4262
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
NA
IV. HISTORY AND FACTS BRIEF:
As part of the City’s ongoing process improvement efforts, staff reviewed the
recruitment and appointment process for City boards and commissions. These
citizen advisory groups assist in delivering municipal services and provide
recommendations that support the City Council’s policy decision-making.
The Pasco Municipal Code requires the Mayor to appoint qualified individuals
to boards and commissions, subject to Council confirmation. The last process
amendment occurred on October 24, 2022, through Resolution No. 4262.
V. DISCUSSION:
Following a comprehensive review, staff identified opportunities to streamline the
process—emphasizing predictable timelines, reduced administrative burden, and
improved onboarding for new members.
Proposed Changes & Rationale
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1. Recruitment Cycle Adjustment
Current Practice: Continuous application process for vacancies.
Proposed Change: Transition to a semi-annual recruitment cycle, spring
and fall.
Impact:
o Standardizes timelines and creates a predictable schedule for
applicants.
o Reduces the frequency of recruitment efforts, lessening time
demands on Councilmembers and staff.
Requirement: A resolution revision to clarify process.
2. Reappointment Streamlining
Current Practice: All reappointments go through application process
even when incumbents are eligible for reappointment without interview
and interested in continuing service.
Proposed Change: Prior to advertising, the Subcommittee determines if
eligible incumbents require an interview. If not, and the incumbent wishes
to continue, incumbent proceeds directly to appointment.
Impact:
o Eliminates unnecessary postings for seats to be filled by
incumbents.
o Reduces administrative & meeting time for incumbents, Council,
and staff.
Requirement: A resolution revision to clarify process.
3. Adjusting Term Start Dates
Current Practice: City boards and commissions have various term start
dates throughout the year based on when they were created. The various
term start dates require multiple recruitment efforts and can create
inconsistencies.
Proposed Change: Align terms to begin either January 1 or July 1 to
match the proposed semi-annual cycle. The following proposed changes
align similar interest into two categories based off staff experience of
applicants’ general interests when applying. Alternatively, all term start
dates could be selected as one date (ex. January 1st).
Board/Commission Current Term Start
Date
Proposed
Change
Arts & Culture Commission January 2 July 1
Civil Service Commission February 18 January 1
Code Enforcement Board January 2 January 1
Historic Preservation Commission August 2 July 1
Parks & Recreation Advisory February 3 July 1
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Commission
Planning Commission February 3 January 1
Lodging Tax Advisory As vacancy occurs N/A
Impact:
o Semi-annual cycle consolidates these efforts into two systematic
processes each year.
o Further reduces administrative & meeting time.
Requirement: Ordinance needed to change term expiration dates.
Example Implementation: Fall Recruitment Cycle
determine 2026, January start 1, vacancies Identify to September:
reappointment eligibility, confirm subcommittee and interview dates.
October: Advertise vacancies.
November: Conduct interviews and make appointments.
December: Onboard new members with staff liaison and City Clerk.
January: Terms begin.
Operational Benefits of Recommendations for Council & Staff
Efficiency: Reduces recruitment cycles from multiple ad-hoc processes to
two planned cycles, freeing Council and staff time.
Consistency: Creates a predictable process for applicants and
stakeholders.
Preparedness: Aligns recruitment with a structured onboarding schedule,
ensuring new members are ready to contribute effectively.
Continuous Improvement: Allows evaluation of recruitment strategies each
cycle and incorporation of process refinements.
Future Initiative: Standardized Onboarding
Staff has identified implementation of a standardized onboarding for boards &
commissions as an opportunity for improvement. By aligning onboarding with the
semi-annual cycle the City can:
Provide consistent training on the Open Public Meetings Act and
board/commission responsibilities.
Introduce members to their staff liaison and current work plans.
Set clear goals early, positioning members for meaningful and impactful
service.
Direction Requested
Staff requests Council discussion on:
1. Adopting a semi-annual recruitment schedule.
2. Revising the reappointment process to bypass unnecessary postings for
eligible and interested incumbents.
3. Aligning term start dates with the January 1 and July 1.
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These changes will improve process efficiency, enhance applicant experience,
and reduce the time commitment required from Councilmembers in the
appointment process.
Page 34 of 98
RESOLUTION NO.4262
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
AMENDING THE PROCESS FOR APPOINTMENTS TO CITY BOARDS AND
COMMISSIONS.
WHEREAS, the City of Pasco maintains several citizen boards and commissions to assist
the delivery of municipal services,as well as to advise the City Council in making policy decisions;
and
WHEREAS, the appointment process prescribed throughout the Pasco Municipal Code
requires the Mayor to appoint qualified individuals to vacancies on such boards or commissions,
subject to confirmation of the City Council; and
WHEREAS, the last amendment to the City's Boards and Commissions appointment
process was passed by Council on April 16, 2012, through Resolution No. 3388; and
WHEREAS, the solicitation process and management of the City's Boards and
Commissions members was transferred from the City Manager's Office to the City Clerk's Office
in January 2020; and
WHEREAS, during the onset of the COVID-19 pandemic in early 2020, the process for
reviewing application packets and interviewing candidates was modified to accommodate meeting
restrictions, which also allowed far the use of new technology providing for the conduct of
interviews virtually; and
WHEREAS, the Mayor and City Council desire to continue reviewing City Boards and
Commissions application packets and interviewing candidates through a Council subcommittee
consisting of two Councilmembers and the Mayor, which has been effective and efficient for both
the City Council and applicants alike.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
Section 1: Applications for vacancies on City Boards and Commissions shall be solicited
by the City Clerk's Office on behalf of the City Council prior to when a position's term expires or
when a vacancy occurs due to a resignation or removal of a member.
Section 2: Application packets, of those candidates meeting the qualifications for the
Board or Commission position(s), shall be reviewed by a Council subcommittee appointed by the
Mayor,which shall include the Mayor and two Councilmembers. The Council subcommittee shall
be ad-hoc and appointed when applications are received for a current vacancy or vacancies or for
upcoming position term expirations. The Council subcommittee shall select those candidates it
deems best suited for the respective Board/Commission but not more than three candidates for
Resolution—BC Interview&Appointment Process- 1
Page 35 of 98
each vacancy to be filled. The Council subcommittee shall consider the following factors,
including,but not limited to :
a) Geographic representation
b) Gender representation
c) Ethnic representation
d) Familial and financial relationships of board members
e) Qualifications and expertise related to the subject matter of the respective Board or
Commission
Section 3: The Council subcommittee shall conduct the interviews of the selected
candidates and may recommend reappointment of an incumbent applicant without interview if the
incumbent has served not more than two consecutive terms since the last interview. At a City
Council meeting following such interviews, an interviewed candidate shall be selected by the
Mayor for appointment/reappointment to each vacant position. Any candidate selected by the
Mayor shall be subject to confirmation vote by the City Council; a majority vote of the quorum
present at such meeting shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions in this
resolution shall be superseded by this resolution.
Section 5: This Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this 24 day of October,
2022.
Blan s
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Barham, CMC err Fer I aw, PLLC
City Clerk City torneys
Resolution—BC Interview&Appointment Process-2
Page 36 of 98
Pasco City Council
August 25, 2025
Workshop
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Recommendations
for City Boards &
Commissions
Recruitment Process
August 25, 2025
Pasco City Council
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Proposed Changes
Proposed Change #1: Move from continuous application process semi-annual
Proposed Change #2: Evaluate eligible reappointments before advertising vacancy
Proposed Change #3: Align term start dates to January 1 & July 1
Board/Commission Current Term Start Proposed Change to Term Start
Arts & Culture Commission January 2 July 1
Civil Service Commission February 18 January 1
Code Enforcement Board January 2 January 1
Historic Preservation Commission August 2 July 1
Parks & Rec Advisory Board February 3 July 1
Planning Commission February 3 January 1
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Example Schedule
•September: Identify vacancies to start January 1, 2026, determine reappointment
eligibility, confirm subcommittee and interview dates.
•October: Advertise vacancies.
•November: Conduct interviews and make appointments.
•December: Onboard new members with staff liaison and City Clerk.
•January: Terms begin.
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Benefits of Recommendations
Efficiency
Consistency
Preparedness
Continuous ImprovementPa
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Request for Council Direction
Proposed Change #1: Move from continuous application process semi-annual
•Action Needed: Resolution to clarify process.
Proposed Change #2: Evaluate eligible reappointments before advertising vacancy
•Action Needed: Resolution to clarify process.
Proposed Change #3: Align term start dates to January 1 & July 1
•Action Needed: Ordinance to change start dates.
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Questions?Pa
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AGENDA REPORT
FOR: City Council August 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Angela Pashon, Assistant City Manager
City Manager
SUBJECT: Introduction to Water Conservation Efforts (10 minute staff presentation)
I. ATTACHMENT(S):
Presentation
2024 Water Quality Report
Blvd. Xeriscape Conversion Images
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
our must too so evolve, and grow to continues Pasco of City the As
commitment to preserving and responsibly managing our natural resources.
Among the most critical of these is water. Ensuring a reliable, sustainable
supply requires a strategic and long-term approach to water conservation—one
that reflects the collective responsibility of residents, businesses, institutions,
and the City itself.
Water conservation is not defined by a single program or initiative. Rather, it is
a multi-faceted strategy that depends on awareness, education, equitable
access to resources, and intentional behavior change. These efforts must be
supported by practical tools, transparent policies, and incentives that empower
all members of our community to reduce consumption and improve efficiency.
local U.S., western Across and Washington governments the have
implemented programs that help reshape water use norms. From tiered rate
structures and smart irrigation to rebates, lawn conversion programs, and
irrigation audits, cities have adopted a wide range of approaches that can
Page 44 of 98
inform and inspire Pasco’s next steps.
V. DISCUSSION:
A review of Pasco’s potable and irrigation water use over the past several
years shows consistency, even as the city experiences continued growth. This
stability is encouraging—it reflects the impact of existing programs and the
mindful practices of our community. However, as we look ahead, it is essential
to remain proactive and forward-thinking in our water management strategies.
Sustaining this balance will require intentional investments in conservation
efforts, system upgrades, and policy adaptations. The following sections outline
both to opportunities future Pasco and underway actions current the in
strengthen our ability to meet the water needs of both today’s and tomorrow’s
residents.
Current Efforts Underway in Pasco
Pasco has several initiatives aligned with water conservation goals. These
include both operational changes and long-term capital investments:
1. Boulevard Standards Update: Updates to landscaping standards are
in development, with a presentation to Council anticipated in Fall 2025.
2. Comprehensive Water System Plan (CWSP): The CWSP update is
currently underway and will serve as the foundational planning tool for
water use and efficiency. A public process and Council action are
anticipated in 2026.
3. City Facility Xeriscape Conversions: Planning is in progress to
convert several City-maintained boulevard islands to xeriscape
landscaping.
4. Installations: Irrigation Smart Clock A capital multi-phase
improvement project is underway to replace traditional irrigation clocks
with smart systems that support centralized control and leak detection.
Opportunities for Expansion: Modeled After Peer Communities
Building on efforts from cities such as Spokane and Moses Lake, additional
opportunities are available for Pasco to enhance conservation outcomes.
These approaches would require additional staff capacity, funding, or policy
changes, but can yield long-term benefits in sustainability, service efficiency,
and system resilience.
Opportunities include:
1. Community Watering Schedules: Implement a voluntary or phased
approach to regulate irrigation days and hours, beginning with
education-focused outreach.
2. Residential Water Efficiency Check-Ups: Offer staff- or contractor-led
in-home audits to help residents identify and fix leaks, optimize irrigation
Page 45 of 98
systems, and reduce waste.
3. Lawn Conversion Incentive Program: Provide utility bill credits or
rebates to customers who remove turf and install water-wise
landscaping.
4. City Facility Water Use Audit and Retrofit: Complete a full audit of
water fixtures, irrigation systems, and landscaping across City-owned
facilities and implement upgrades where appropriate.
5. Xeriscape City Managed Landscaping: Integrate water-efficient
design into all new and renovated City projects and identify retrofit
priorities.
The Case for Irrigation Utility Metering
Currently, Pasco’s potable water system allows users to monitor and respond
to of level same the However, usage tiered through water their rates.
customers. both limits This irrigation accountability exist not does for
consumption awareness and the ability to influence behavior through rate-
based incentives.
While many in our community value lush landscapes, trees, and ornamental
plantings, the absence of irrigation metering creates a gap in conservation
potential. individual by used being is how much knowing Without water
irrigation customers, there little motivation to adjust their habits or detect
inefficiencies.
Implementing irrigation metering is a vital step toward improving water use
accountability and conservation outcomes. However, the financial investment is
significant—installing meters for the approximately 10,000 existing irrigation
accounts is estimated at $20 million, or $2,000 per account for equipment and
labor. To address this challenge, a phased strategy is recommended. One
immediate opportunity is to update development standards to require meters
on all new irrigation accounts, initially for monitoring purposes. This would
reduce the future burden of large-scale retrofits. In parallel, the City can
explore incentive programs, grant funding, and integration with infrastructure
renewal efforts to support a long-term plan for metering existing customers.
Summary
Tonight's presentation is an introduction and staff is seeking discussion by
Council.
Page 46 of 98
W a t e r Q u a l i t y
R e p o r t
2 0 2 4
T h e C i t y o f P a s c o i s p r o u d t o s h a r e t h e 2 0 2 4 W a t e r Q u a l i t y
R e p o r t , c o v e r i n g t e s t i n g f r o m J a n u a r y t h r o u g h D e c e m b e r .
W e a r e p l e a s e d t o r e p o r t c o n t i n u e d f u l l c o m p l i a n c e w i t h a l l
s t a t e a n d f e d e r a l d r i n k i n g w a t e r s t a n d a r d s . W e r e m a i n
c o m m i t t e d t o p r o v i d i n g h i g h -q u a l i t y w a t e r w h i l e p r o t e c t i n g
o u r s o u r c e s , p r o m o t i n g c o n s e r v a t i o n , a n d s e r v i n g t h e n e e d s
o f o u r c o m m u n i t y .
F o r m o r e i n f o r m a t i o n o r q u e s t i o n s r e l a t i n g t o y o u r d r i n k i n g
w a t e r , p l e a s e c a l l D e r e k W i i t a l a , P u b l i c W o r k s D i v i s i o n
M a n a g e r , a t (5 0 9 ) 5 4 5 -3 4 6 3 .
P r o v i d i n g h i g h q u a l i t y w a t e r f o r y o u !
This report contains important information
about your drinking water. You can access
this report in English or Spanish on the City of
Pasco’s website, or pick up a copy of either at
Customer Service in City Hall.
Este informe contiene informaciÓn importante acerca de
su agua potable. Usted puede acceder a este informe en
ingles o español en el sitio de web de la Ciudad, o recoger
una copia de cualquiera de los dos en el Departamento de
AtenciÓn al Cliente en el Alcalde Municipal.
P W S I D # W A 0 6 6 4 0 0 3
W e w e l c o m e y o u r i n p u t o n w a t e r
q u a l i t y . C i t y C o u n c i l m e e t s M o n d a y s
a t 7 :0 0 p .m . (e x c e p t t h e 5 t h M o n d a y )
a t C i t y H a l l , 5 2 5 N . 3 r d A v e n u e . Y o u
c a n a t t e n d i n p e r s o n , w a t c h l i v e o n
P S C T V C h a n n e l 1 9 1 , o r s t r e a m
o n l i n e t h r o u g h P a s c o C i t y T e l e v i s i o n
O n -D e m a n d o r t h e C i t y ’s Y o u T u b e
a n d F a c e b o o k p a g e s .
C o m m u n i t y
P a r t i c i p a t i o n
Page 47 of 98
E l e v a t e d T a n k
(N e w
B r o a d m o o r ) 3 .5
m i l l i o n g a l l o n
r e s e r v o i r
W h e r e d o e s o u r w a t e r c o m e f r o m a n d h o w i s i t t r e a t e d ?
B u t t e r f i e l d W a t e r T r e a t m e n t P l a n t
W a t e r i s t a k e n f r o m t h e C o l u m b i a R i v e r ,
p e r m a n g a n a t e i s a d d e d t o p r e t r e a t t h e w a t e r a n d
e n h a n c e t h e d i s i n f e c t i o n p r o c e s s .
C o a g u l a n t s a r e a d d e d t o c o m b i n e a n d e n l a r g e
p a r t i c l e s i n t h e w a t e r . C h l o r i n e i s a d d e d t o k i l l
d i s e a s e -c a u s i n g o r g a n i s m s .
S t r a i n e r s a r e u s e d a s a m e c h a n i c a l m e a n s t o r e m o v e
t h e l a r g e r p a r t i c l e s f r o m t h e w a t e r .
W a t e r i s f o r c e d t h r o u g h m i c r o -f i l t r a t i o n m e m b r a n e s t o
r e m o v e t h e r e m a i n i n g p a r t i c u l a t e m a t t e r .
F i l t e r e d w a t e r r e m a i n s i n t h e c l e a r w e l l t o a l l o w t h e
c o n t a c t t i m e o f p o s t -t r e a t m e n t D e p a r t m e n t o f H e a l t h
a d d i t i v e s t o d i s i n f e c t a n y b a c t e r i a l c o n t a m i n a t i o n .
F l o u r i d e , C a u s t i c S o d a , a n d H y p o c h l o r i t e a r e a d d e d ,
i n a c c o r d a n c e w i t h D e p a r t m e n t o f H e a l t h , t o e n s u r e
s t a t e a n d f e d e r a l r e g u l a t i o n s a r e m e t o r e x c e e d e d .
The Columbia River supplies all of the City of Pasco’s domestic water supply.
Our water is treated through 2 distinctive water treatment plants (WTP) of
differing technologies. The Butterfield WTP is known as a “conventional” plant
and has been in existence for many years. It is located near the Columbia
River in the vicinity of the Cable Bridge.
The West Pasco WTP is known as a “Pressure Membrane Direct Micro-
Filtration” Plant. Unlike the Butterfield WTP, water is forced through a filter of
fibers encased in a vertical column (a filter)
capable of filtering out particles (and microbes) down to 0.1 microns in size.
There are 116 of these filters per rack. West Pasco is undergoing several
phases of construction to optimize operations and increase capacity form 6
MGD to 18 MGD. It is located at the far west end of Pasco in the vicinity of the
I-182 Bridge.
Together, the 2 plants treated a total of 5.38 billion gallons of water in 2024:
that’s an average of 448 million gallons of water a month, or 14.9 million
gallons of water a day.
W e s t P a s c o W T P R i v e r
I n t a k e P u m p h o u s e
B u t t e r f i e l d
W T P R i v e r
I n t a k e
P u m p h o u s e
C O L U M B I A
R I V E R
A d d i t i o n o f
C o a g u l a n t s , a n d
C h l o r i n e (P r e ).
P r e -s t r a i n e r t o
r e m o v e l a r g e r
p a r t i c l e s .
P r e s s u r e
m e m b r a n e
m i c r o -f i l t r a t i o n
C l e a r w e l l f o r
d i s i n f e c t i o n
c o n t a c t t i m e
A d d i t i o n o f
F l u o r i d e
E l e v a t e d T a n k
(R d . 6 8 ) 2 .5
m i l l i o n g a l l o n
r e s e r v o i r
B r o a d m o o r 1 m i l l i o n
g a l l o n r e s e r v o i r
R i v e r v i e w 1 0
m i l l i o n g a l l o n
r e s e r v o i r
A d d i t i o n o f
C o a g u l a n t s , &
C h l o r i n e (P r e ).F l o c c u l a t i o n
B a s i n s
S e d i m e n t a t i o n
B a s i n s
M i x e d M e d i a
F i l t e r
A d d i t i o n o f
C h l o r i n e (P o s t ),
F l u o r i d e , a n d
C a u s t i c S o d a
C l e a r w e l l f o r
d i s i n f e c t i o n
c o n t a c t t i m e
W e s t P a s c o W a t e r T r e a t m e n t P l a n t
W a t e r i s p u m p e d f r o m t h e C o l u m b i a R i v e r a t t h e B u t t e r f i e l d W T P
I n t a k e P u m p h o u s e .
R i v e r w a t e r i s p u m p e d t o i n l i n e s t a t i c m i x e r s w h e r e p r e t r e a t m e n t
c o a g u l a n t a n d c h l o r i n e a r e a d d e d t o c r e a t e l a r g e r p a r t i c l e s f o r
s e t t l i n g a s w e l l a s e n h a n c e t h e d i s i n f e c t i o n p r o c e s s .
C h e m i c a l l y p r e t r e a t e d w a t e r f l o w s t o t h e f l o c c u l a t i o n b a s i n s f o r
a d d i t i o n o f f i l t e r a i d p o l y m e r t o f u r t h e r p r o m o t e f o r m a t i o n o f
l a r g e r p a r t i c l e s (f l o c s ) f o r r e m o v a l p r i o r t o f i l t r a t i o n .
W a t e r f l o w s t o t h e s e d i m e n t a t i o n b a s i n s t o a l l o w f o r s e t t l i n g a n d
r e m o v a l o f f l o c p a r t i c l e s f o r m e d i n p r e t r e a t m e n t .
W a t e r t h e n f l o w s t h r o u g h t h e c o n v e n t i o n a l m e d i a (s a n d a n d
a n t h r a c i t e ) f i l t r a t i o n s y s t e m t o t h e c l e a r w e l l .
F l u o r i d e , c a u s t i c s o d a , a n d c h l o r i n e a r e a d d e d a t t h e c l e a r w e l l ,
i n a c c o r d a n c e w i t h D e p a r t m e n t o f H e a l t h , t o e n s u r e s t a t e a n d
f e d e r a l r e g u l a t i o n s a r e m e t o r e x c e e d e d . F i l t e r e d w a t e r r e m a i n s
i n t h e c l e a r w e l l t o a l l o w t h e c o n t a c t t i m e r e q u i r e d f o r p o s t
t r e a t m e n t d i s i n f e c t i o n f o r r e m o v a l o f v i r u s e s a n d b a c t e r i a .
T r e a t e d w a t e r f r o m t h e c l e a r w e l l i s s e n t i n t o t h e p o t a b l e w a t e r
d i s t r i b u t i o n a n d r e s e r v o i r s t o r a g e s y s t e m f o r c u s t o m e r u s e .Page 48 of 98
Substances (Units
of Measure)
Year
Sampled MCL MCLG Highest Result Sample Range Running
Average Violation Typical Source
Total Coliform 2024
Presence in
more than 5%
monthly samples
0
No presence
detected in any
routine sample
No presence in
any of 1,008
routine samples
NA No Naturally present in the environment
Chlorine (ppm)2024 MRDL=4 MRDLG=4 1.1 0.2-1.1 0.7 No Water additive used to control microbes
Fluoride (ppm)2024 4 4 0.88 0.38-0.88 0.64 No Erosion of natural deposits; Hydrofluosilicic Acid,
a water additive which promotes dental health.
Nitrate (ppm)2024 10 10 0.9 Butterfield WTP: 0.9
West Pasco WTP: 0.8 No Runoff from fertilizer use; Leaching from septic
tanks, sewage; Erosion of natural deposits.
TOCs (ppm)2024 TT NA 1.3 0.66-1.30 0.98 No Naturally present in the environment
Butterfield
WTP (NTU)2024 TT 95% of
samples
<0.3 NTU
0.99 0.01-0.99 0.02
100% < .3 NTU
No
No Soil
runoffWest Pasco
WTP (NTU)2024 TT 0.039 0.013-0.039 0.018
100% < .3 NTU
No
No
HAAs
(ppb)2024 60 NA 37.4 11.0-37.4 20.4 No By-product of drinking
water disinfection
TTHMs
(ppb)2024 80 NA 75.0 13.8-75.0 36.2 No By-product of drinking
water disinfection
Substance
(Unit of
Measure)
Year
Sampled
Action
Level
MCLG
(MRDLG)
Amount
Detected
(90th%tile)
Home
Above
Action Level
Violation Typical Source
Copper (ppm)2023 1.3 1.3 0.356 0 No Corrosion of household
plumbing systems; Erosion of
natural deposits; Leaching
from wood preservativesLead (ppb)2023 15 0 1.9 0 No
S a m p l i n g R e s u l t s
DURING THE PAST YEAR we have taken hundreds of water samples in order to determine the presence of contaminants. The table below shows those
contaminants detected in the water. Although all of the substances listed here are under the Maximum Contaminant Level (MCL), we feel it is important that you
know exactly what was detected and how much of the substance was present in the water.
R E G U L A T E D S U B S T A N C E S
T u r b i d i t y
D i s i n f e c t i o n B y -P r o d u c t s (S t a g e 2 R u l e s a s o f D e c . 2 0 1 3 )
L e a d a n d C o p p e r (T a p w a t e r s a m p l e s w e r e c o l l e c t e d f r o m 3 2 h o m e s i n t h e s e r v i c e a r e a )
TABLE DEFINITIONS
AL (Action Level): The concentration of a contaminant which, if
exceeded, triggers treatment or other requirements which a water
system must follow.
MRDL (Maximum Residual Disinfectant Level): The highest
level of a disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of
microbial contaminants.
MRDLG (Maximum Residual Disinfectant Level Goal): The level
of a drinking water disinfectant below which there is no known or
expected risk to health. MRDLGs do not reflect the benefits of the
use of disinfectants to control microbial contamination.
MCLG (Maximum Contaminant Level Goal): The level of a
contaminant in drinking water below which there is no known or
expected risk to health. MCLGs allow for a margin of safety.
MCL (Maximum Contaminant Level): The highest level of a
contaminant that is allowed in drinking water. MCLs are set as
close to the MCLGs as feasible using the best available treatment
technology.
NA: Not applicable
ND: Not detected
TT (Treatment Technique): A required process intended to
reduce the level of a contaminant in drinking water.
ppm (parts per million): One part substance per million parts
water (or milligrams per liter).
ppb (parts per billion): One part substance per billion parts water
(or micrograms per liter).
NTU (Nephelometric Turbidity Units): Measurement of the
clarity, or turbidity, of water.
WTP Water Treatment Plant
TOC Total organic carbon
HAA Haloacetic Acids
TTHM Total Trihalomethanes
LRAA Local Running Annual Average
1 Turbidity is a measure of the cloudiness of the water. We monitor it because it is a good indicator of the effectiveness of our filtration system. During the
reporting year, turbidity is measured
continuously from a sample stream of our finished water. All measurements exceeded water quality standards.
2 Stage 2 Rule requires sampling at multiple sites with conformance determined by site-specific results or “Local Running Annual Average” (LRAA)
3 Lead was not detected in 24 out of 31 homes sampled.
MESSAGE FROM THE EPA
Some people may be more vulnerable to contaminants in drinking water than the general
population. Immunocompromised persons such as persons with cancer undergoing
chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or
other immune system disorders, some elderly, and infants may be particularly at risk from
infections. These people should seek advice about drinking water from their health care
providers. The U.S. EPA/CDC (Centers for Disease Control and Prevention) guidelines on
appropriate means to lessen the risk of infection by Cryptosporidium and other microbial
contaminants are available from the Safe Drinking Water Hotline at (800) 426-4791.
All drinking water, including bottled water, may reasonably be expected to contain at least
small amounts of some contaminants. The presence of contaminants does not necessarily
indicate that the water poses a health risk. More information about contaminants and
potential health effects can be obtained by calling the Environmental Protection Agency’s
Safe Drinking Water Hotline at (800) 426-4791.
FACTS ABOUT LEAD IN YOUR DRINKING WATER
Lead is a toxic heavy metal that is found in the earth’s crust. Lead does not usually
naturally occur in drinking water, but it can be present in household plumbing or water
service lines and contaminate drinking water through corrosion of plumbing materials.
Measures taken during the last 30 years have greatly reduced exposures to lead in tap
water. These measures include actions taken under the requirements of the 1986 and
1996 amendments to the Safe Drinking Water Act and the U.S. Environmental Protection
Agency’s (EPA’s) Lead and Copper Rule.
Even so, lead still can be found in some metal water taps or water pipes connecting a
house to the main water line in the street. But lead found in drinking water usually comes
from the corrosion of older fixtures or from the solder that connects pipes in household
plumbing.
When water sits in these pipes for several hours, lead can leach into the water supply. If
present, elevated levels of lead can cause serious health problems, especially for
pregnant women and young children. When your water has been sitting for several
hours, you can minimize the potential for lead exposure by flushing your tap for 30
seconds to 2 minutes before using water for drinking or cooking. If you are concerned
about lead in your drinking water, you may wish to have your water tested. Information
on lead in drinking water, testing methods, and other steps you can take to minimize
exposure is available from the Safe Drinking Water Hotline at (800) 426-4791 or
www.epa.gov/safewater/lead.
The amount of lead corroded from metal plumbing generally increases as water acidity
increases. Generally, acidic water with a pH below 7 is considered more corrosive than
water with a pH higher than 7. The City of Pasco adjusts and maintains the pH in the
treated water to what is considered a little higher than a neutral level, (a pH of 7.4 - 7.5).
This helps to reduce corrosion throughout the water system.
Over the past 25 years, the City of Pasco has approached the lead issue with a
proactive philosophy. A lead and copper monitoring program was implemented around
1990 in conformance with all EPA and Department of Health (DOH) regulatory
requirements. The most recent results of lead and copper monitoring can be found in the
table elsewhere in this report.
Over this time period, the City of Pasco has systematically replaced any suspected pipe
or service lines containing lead materials. That effort continues today during any repairs,
retrofits, or waterline replacements. All materials used in new water service or pipe
installations are lead free.
The City of Pasco continues to work with the Washington State Dept. of Health to ensure
optimal results during these programs, and to reach our ultimate goal of a completely
lead-free water system.
1
2
3
Page 49 of 98
Billion
2020 2021 2022 2023 2024
0
1
2
3
4
5
6
T a k i n g c a r e o f o u r p r e c i o u s r e s o u r c e s t o d a y
h e l p s e n s u r e a l i v a b l e c i t y f o r t h e f u t u r e .
The City of Pasco continues to experience a steady growth in residential,
commercial, and industrial development. Yet, thanks to your continued
conservation efforts, our overall water demand and production has remained at a
fairly consistent level over the last several years.
Our Butterfield and West Pasco Water Treatment Plants enable the City to meet
current and future water demand. Current treatment capacity is 35 MGD. The City
is currently performing design and construction activities to increase system
storage and expand the West Pasco plant to ultimately treat up to 48 MGD helping
address the city’s growth. Current daily peak flows run between 5.5 MGD in the
winter to more than 27 MGD during the summer. Annually, the City of Pasco
withdraws approximately 6.0 billion gallons of water from the Columbia River.
The City of Pasco, along with most water systems in Washington, has embarked
on a mandatory pro-active water conservation program over the last several
years.
Some of our methods and goals for this ongoing program include:
Leak reduction in the system
Providing water conservation devices to the public
Water conservation education
Per Capita reduction in usage
You can play a role in conserving water and saving yourself money in the process
by becoming conscious of the amount of water your household is using and by
looking for ways to use less whenever you can. It is not hard to conserve water.
Here are a few tips:
Automatic dishwashers use 15 gallons for every cycle, regardless of how
many dishes are loaded. So get the most for your money and load it to
capacity.
Turn off the tap when brushing your teeth.
Check every faucet in your home for leaks. Just a slow drip can waste 15 to 20
gallons a day. Fix it and you can save almost 6,000 gallons per year.
Check your toilets for leaks by putting a few drops of food coloring in the tank.
Watch for a few minutes to see if the color shows up in the bowl. It is not
uncommon to lose up to 100 gallons a day from an invisible toilet leak. Fix it
and you save more than 30,000 gallons a year.
Use your water meter to detect hidden leaks. Simply turn off all taps and water
using appliances. Then check the meter after 15 minutes. If it moved, you
have a leak.
Average water usage per person in a household, (without any leaks) is about 100
gallons every day.
A source water assessment has been conducted for
your water source, the Columbia River. The purpose
of the assessment was to determine the
susceptibility of the Columbia River to potential
contaminant sources and establish a relative
susceptibility rating of high, moderate, or low.
The assessment reported a high susceptibility rating
for the Columbia River. Please understand that this
susceptibility rating does not imply poor water
quality; rather, it signifies the system’s potential to
becoming contaminated.
The source water assessment for the City of Pasco
can be accessed on the internet through the
Washington State Department of Health, Drinking
Water Division, Web site at
https://fortress.wa.gov/doh/swap/index.html
The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds,
reservoirs, springs, and wells. As water travels over
the surface of the land or through the ground, it
dissolves naturally occurring minerals and, in some
cases, radioactive material, and can pick up
substances resulting from the presence of animals
or from human activity. Contaminants that may be
present in source water include:
Microbial contaminants, such as viruses and
bacteria, which may come from sewage
treatment plants, septic systems, agricultural
livestock operations, wildlife, and domestic pets.
Inorganic contaminants, such as salts and
metals, which can be naturally-occurring or
result from urban stormwater runoff, industrial or
domestic wastewater discharges, oil and gas
production, mining, or farming.
Pesticides and herbicides, which may come from
a variety of sources such as agriculture, urban
stormwater runoff, and residential uses.
Organic chemical contaminants, including
synthetic and volatile organic chemicals, which
are byproducts of industrial processes and
petroleum production, and can also come from
gas stations, urban stormwater runoff, and septic
systems.
Radioactive contaminants, which can be
naturally-occurring or be the result of oil and gas
production and mining activities.
In order to ensure that tap water is safe to drink,
EPA prescribes regulations which limit the amount of
certain contaminants in water provided by public
water systems. Environmental Protection Agency
regulations establish limits for contaminants in
bottled water which must provide the same
protection for public health.
5.09
Billion
5.37
Billion
5.08
Billion
5.25
Billion
P a s c o W a t e r U s a g e 2 0 2 0 -2 0 2 4
W h y p r o v i d e a w a t e r q u a l i t y r e p o r t ?
5.38
Billion
Page 50 of 98
Pasco City Council
August 25, 2025
Workshop Meeting
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Introduction to Water
Conservation Efforts
August 25, 2025
Pasco City Council
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Purpose of Presentation
•Provide an overview of current and future water conservation efforts in Pasco
•Highlight opportunities for Council discussion and input
•Introduce long-term considerations such as irrigation metering
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Why Conservation Matters
•Pasco’s continued growth requires sustainable water management
•Water is a shared resource: residents, businesses, institutions, and the City
•Conservation depends on:
•Awareness & education
•Access to tools & incentives
•Transparent policies
•Intentional behavior change
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Current Status in Pasco
•Potable & Irrigation Use Trends
•Relatively stable despite population growth
•Reflects success of current practices and community awareness
•But: Future balance requires proactive investments and updated strategies
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Current Efforts Underway
•Boulevard Standards Update –new landscaping standards, Council presentation
Fall 2025
•Comprehensive Water System Plan (CWSP) –update underway, Council action
expected 2026
•Blvd Median Conversion to Xeriscape –reducing water demand on City-
maintained landscapes (Burden Blvd, Oregon Ave, Convention & Rodeo)
•Smart Irrigation Clock Installations –leak detection and centralized control
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Xeriscape Efforts
Utilized xeriscape practices at new City facilities and projects including:
Fire Stations 83, 84 & 85
Argent Road near CBC
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Xeriscape Efforts
Utilized xeriscape practices at new City facilities and projects including:
Road 68 and Court intersection
I-182/Broadmoor Interchange
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Opportunities for Expansion
•Modeled on Spokane, Moses Lake, and others:
•Community Watering Schedules (education-driven rollout)
•Residential Efficiency Check-Ups (audits & leak detection support)
•Lawn Conversion Incentives (rebates/credits for water-wise landscaping)
•Expand current efforts:
•City Facility & Infrastructure Water Use Audit & Retrofits
•Blvd. conversion to xeriscaping across
•Continuation of smart water solutions in parks
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Summary
•Pasco has a strong foundation in water conservation
•Continued growth requires intentional action and investment
•Council input is critical to shaping policies, programs, and funding strategies
•Staff seeks Council discussion and direction
•How to prioritize near-term vs. long-term strategies?
•Council guidance on new policies and incentive programs
•Appetite for phased irrigation metering investments
•Next steps for staff in Fall 2025 and 2026 planning
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Thank youPa
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Oregon Ave Islands (2)
These beds have dead or dying plants
and some broken trees. These Islands
are prone to vehicle damage very
regularly.
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Burden Islands with grass
Rd 68
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Rd 68
Convention
Rodeo Islands with grass
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Rodeo
Convention Islands
with Grass
Lifequest
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AGENDA REPORT
FOR: City Council August 20, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Ordinance - Amending PMC Section 5.05.170 Exemptions Related to
Business Licenses (5 minute staff presentation)
I. ATTACHMENT(S):
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
In 2017, the Washington State Legislature passed RCW 35.90, requiring cities
with general business license programs to adopt a model ordinance for out-of-
city businesses, including standardized exemption thresholds. The City of
Pasco has since implemented several ordinance updates in response to this
state mandate and related changes.
In 2017, Ordinance No. 4372 amended the Pasco Municipal Code (PMC)
Sections 5.04.010 and 5.04.170 to align with the initial state requirements,
including a uniform definition of "engaging in business" and a $2,000
exemption threshold for out-of-city businesses without a physical presence in
Pasco.
In 2018, Ordinance No. 4397 reaffirmed and clarified the exemption provisions
and business license definitions to ensure consistency with RCW 35.90 and
with the administration of licenses through the Washington State Business
Licensing Service (BLS).
Page 66 of 98
In 2021, Ordinance No. 4441 updated the PMC to reflect additional changes in
how general business licenses are administered, and to clarify applicability and
fee structures for businesses operating within and outside city limits.
As part of the scheduled model ordinance review process, the Association of
Washington Cities (AWC), in coordination with the Department of Revenue,
has now updated the statewide model ordinance to increase the exemption
threshold effective gross in $4,000 income, businesses out-of-city for to
January 1, 2026. The update also introduces a built-in Consumer Price Index
(CPI-U) adjustment, which will automatically revise the threshold every four
years based on cumulative inflation.
In order to remain in compliance with RCW 35.90 and maintain the City’s
partnership with the Business Licensing Service, the City of Pasco must adopt
the updated threshold and associated CPI adjustment provisions by providing
at least 75 days’ notice to the Department of Revenue in advance of the
January 1, 2026 effective date.
V. DISCUSSION:
The proposed ordinance amends the Pasco Municipal Code (PMC) Section
5.05.170 ordinance the by developed model the with align to updated
Association of Washington Cities (AWC) in partnership with the Washington
State Department of Revenue. This update is required under RCW 35.90.080,
which mandates that all cities with a general business license program adopt
the model language, including the monetary exemption threshold, to ensure
uniformity across jurisdictions.
Under the current PMC, out-of-city businesses that do not maintain a
physical presence in Pasco are exempt from obtaining a general business
license if they generate $2,000 or less in annual gross revenue within the City.
The updated model ordinance increases this threshold to $4,000, effective
January 1, 2026, and introduces an automatic inflation adjustment every four
years based on the Consumer Price Index for All Urban Consumers (CPI-U),
Western Region, rounded to the nearest $100.
Beyond the state required changes, staff is also recommending that we extend
this exemption to businesses physically located within the City but remain
subject to routine fire inspections if classified as a moderate to high hazard
occupancy or if specific conditions in a low hazard occupancy warrant routine
inspection.
through Because the City issues and renews its business licenses the
Washington State Business Licensing Service (BLS), the City must provide a
minimum of 75 days’ notice to the Department of Revenue in order to meet the
Page 67 of 98
January 1, 2026, implementation date. Adoption of the ordinance now ensures
compliance with this timeline and avoids disruption to the BLS partnership.
Staff recommends adopting these changes to remain in compliance with RCW
35.90 and to ensure continued partnership with the Business Licensing
Service.
Page 68 of 98
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 1
reORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING PASCO MUNICIPAL CODE SECTION 5.05.170
EXEMPTIONS RELATED TO BUSINESS LICENSES AND REGULATION.
WHEREAS, the Washington State Legislature enacted RCW 35.90, requiring all cities
with general business license programs to adopt a model ordinance developed in partnership with
the Department of Revenue and the Association of Washington Cities; and
WHEREAS, under RCW 35.90.080, the Association of Washington Cities, in
coordination with a representative committee of cities and with input from business stakeholders,
was required to develop a model ordinance that includes a uniform minimum licensing threshold
for out-of-city businesses; and
WHEREAS, as part of the required periodic update to the model ordinance, the threshold
for requiring a general business license for out-of-city businesses has been increased from $2,000
to $4,000 in annual revenue, effective January 1, 2026, and must be adopted by all participating
cities; and
WHEREAS, the updated model ordinance also includes a mandatory inflation
adjustment mechanism that increases the threshold every four years based on cumulative
inflation, as measured by the Consumer Price Index for All Urban Consumers (CPI-U), Western
Region, rounded to the nearest $100; and
WHEREAS, the City of Pasco administers its general business license program through
the Washington State Business Licensing Service (BLS) and is, therefore, required by RCW
35.90.070 to provide at least 75 days’ notice of this change to the Department of Revenue prior
to implementation; and
WHEREAS, the City Council has determined that the monetary threshold exemption for
business license requirements should apply to all businesses, whether located within or outside
city limits, in order to reduce regulatory burden on businesses with minimal economic activity;
and
WHEREAS, the City Council finds that adopting the updated model threshold and CPI
adjustment provisions is necessary to comply with State law and further supports extending the
monetary threshold exemption to businesses located within the City in order to ensure
consistency, reduce regulatory burden, and maintain participation in the Business Licensing
Service (BLS) program.
Page 69 of 98
Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1.That Section 5.05.170 of the Pasco Municipal Code entitled “Exemptions”
is hereby amended and shall read as follows:
5.05.170 Exemptions.
To the extent set forth in this chapter, the following persons and businesses shall
be exempt from the registration, license and/or license fee requirements as
outlined in this chapter:
(1) Monetary Threshold. Any person or business whose annual value of
products, gross proceeds of sales, or gross income of the business in the City is
equal to or less than $2,000 and who does not maintain a place of business at a
commercial location within the City shall be exempt from the general business
license requirements in this chapter. The exemption does not apply to regulatory
license requirements or activities that require a specialized permit.
Beginning January 1, 2026, the threshold amount is $4000. The threshold amount
will be adjusted every forty-eight months on January 1, by an amount equal to the
increase in the Consumer Price Index (“CPI”) for “West Urban, All Urban
Consumers” (CPI-U) for each 12-month period ending on June 30 as published by
the United States Department of Labor Bureau of Labor Statistics or successor
agency. To calculate this adjustment, the current rate will be multiplied by one
plus the cumulative four-year (forty-eight month) CPI increase using each 12-
month period ending on June 30 of each prior year, and rounded to the nearest
$100. However, if any of the annual CPI increases are more than five (5) percent,
a five (5) percent increase will be used in computing the annual basis and if any of
the annual CPI decreased during the forty-eight-month period, a zero (0) percent
increase will be used in computing the annual basis.
(2) Nonprofit Organizations. Nonprofit organizations operating without private
profit, either regularly or temporarily, for a public, charitable, educational,
literary, fraternal or religious purpose shall apply for a no fee business license at
the City and conduct activities only after the no fee business license has been
issued. This no fee provision shall apply only to the nonprofit organization but not
persons sponsored by nonprofit organizations if any private profit whatsoever is
derived from its operation. Any business conducted where only a part of the
proceeds go to a nonprofit organization is not exempt from a business license fee.
[Ord. 4441 § 5, 2019; Ord. 4397 § 2, 2018; Ord. 4380 § 1, 2018; Ord. 4372 § 17,
2017; Ord. 3394 § 1, 1999; Ord. 2619 § 1, 1986; Ord. 1907 § 4, 1977; Code 1970
§ 5.04.170; Code 1954 § 3-1.170 - 3-1.206.]
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Ordinance – Amending PMC 5.05.170 Exemptions Related to Business Licenses and Regulation - 3
Section 2. Severability. If any section, subsection, sentence, clause, phrase or word
of this Ordinance should be held to the invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause phrase or word of this
Ordinance.
Section 3. Corrections. Upon approval by the city attorney, the city clerk or the
code reviser are authorized to make necessary corrections to this Ordinance, including
scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or
regulations; or numbering or referencing of ordinances or their sections and subsections.
Section 4. Effective Date. This Ordinance shall take full force and effect five (5)
days after approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
_____, 2025.
_____________________________
David Milne
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Published: _____________________________
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AGENDA REPORT
FOR: City Council
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Revision of Special Events Permit Program (7 minute staff presentation)
I. ATTACHMENT(S):
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Not Applicable
IV. HISTORY AND FACTS BRIEF:
Cities require special events permits for specific events to ensure public safety.
City of Pasco (City) has received feedback from business owners, residents,
and event organizers on necessity to revise the City's program. The goal is to
remove unnecessary barriers and improve City processes to encourage more
events economic promote and culture, and highlight local Pasco, in art
development. The revision process so far has involved a code audit, interviews
with various departments (Pasco PD, Business Licensing, Parks and
Recreation, HAPO Center) and aforementioned feedback from community in
general. Staff has been working with consulting firm Framework on ongoing
implementation of Downtown Masterplan goals to conduct the code audit and
review current processes.
V. DISCUSSION:
The program revision has focused on several key areas, including:
Thresholds: Redefine when a Special Event Permit is required. Staff is looking
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at precedents from other cities like Kennewick, Ellensburg, and Seattle, which
have thresholds based on factors like the number of attendees, use of public
space, amplified sound, or high-risk activities. Potential updates for Pasco
include requiring permits for events on private property that have amplified
sound or are outside the scope of occupancy, and for events on public property
with over 100 people, exclusive use of space, or alcohol/ticket sales.
Event Types: Clarify or combine existing event types and organize the permit
process based on the event's size, content, and needs from the City. The
recommendations include removing the permit requirement for yard sales and
moving single vendor "events" to a different section for mobile vending, as well
as combine some event types.
Security: Revise the current requirement of 1 security personnel per 100
attendees for certain events is being reviewed. A new recommendation is to
align security requirements with risk factors, such as the number of attendees,
alcohol service, and event history.
HAPO Center & Flea Market: Staff recommends an annual master permit,
similar to one used by the Flea Market, to the HAPO Center, which would list
expected event types and require special permits only for variations.
Internal Process: Revise internal processes to reflect new program and
ensure it is efficient and effective.
Staff is requesting Council feedback on the proposed revisions and any other
considerations to the Special Event Permit Program to reduce barriers and
improve the process for all applicants.
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August 25th, 2025
Pasco City Council
Workshop
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Special Event Permit
Program Revision
August 25th, 2025
Pasco City Council
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Goal of Program
Revision
•Remove
unnecessary
barriers
•Improve City
processes
GOALS
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Desired Outcomes
•More events
Downtown and in
Pasco overall
•Highlight local art and
culture
•Economic
Development
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PROCESS
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Code
Audit
Interviews Council
Feedback
Code
Updates
PMC Chapter 5 𑇐𑇐 Pasco PD
𑇐𑇐 Business Licensing
𑇐𑇐 Parks and Recreation
𑇐𑇐 HAPO Center
Council
Approval
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FINDINGS+FOCUS AREAS
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●Thresholds - when is a Special Event Permit
required?
●Event types - what are the necessary permit
items and restrictions for different event types?
●Permit review process - who needs to review
permits?
●Code and permit requirements - what is
required of applicants?
●Feasibility - how can the City encourage events
by reducing the barriers for applicants?
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THRESHOLDS: PRECEDENTS
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Kennewick
●100+ attendees expected
●Includes a high-risk
activity (bounce house,
alcohol, drones, petting
zoo, fireworks, etc.)
●Includes commercial
filming
●Uses amplified sound in
a public park or facility
●Requesting exclusive
use of public space
Ellensburg
●Conducted on public
property/ROW
●On private property and
will impact public
streets/traffic or the
need for emergency
services
●Is in city’s Central
Commercial Zone, and
involves ticket sales
●Open to general public
w/ attendance expected
attendance 100+
Seattle
PRIVATE PROPERTY
●Off-hours amplified
sound
●Will impact surrounding
neighborhood
PUBLIC PROPERTY
●Alcohol sales
●Police services needed
●Includes use of public
ways
●Requires substantial
public services
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THRESHOLDS: Potential Updates
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●Private Property:
○Events outside of scope of occupancy
(permitted capacity, fire sprinklers etc.)
○Off hours amplified sound
●Public Property
○Expected attendance of 100+ people
○Exclusive use of space
○Alcohol or ticket sales
○Requires public right of ways or other public
resources
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EVENT TYPES
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Auction
Sales
Temporary
Sales Event
Dance Hall
Public Dance
Athletic,
competitive, or
festival events
Demonstration
Carnivals +
Circuses
Parade
Flea Market
Sidewalk
Sale
Yard Sale
Outdoor
Music
Festival
Concert
Rummage
Sale
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●Temporary Sales Events are being used for
single vendors (i.e., flower stall).
○Could move single vendor “events” to
Mobile Vending section
●Combine or clarify distinction between
Temporary Sales Events vs. Sidewalk
Sales
●Remove permit requirement for Yard Sales
EVENT TYPES: Sales
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●Combine or clarify distinction
between Concerts and Outdoor
Music Festivals
●Move Dance Halls and Flea
Markets to Chapter 25 Zoning
●Overall: organize permit process
around event size, content, and
needs from City (i.e. electricity,
road closure)
EVENT TYPES: Recommendations
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•Flea Market currently has a
master permit with special events
permit requirement for any
variation in event types.
•Extend similar annual master
permit for HAPO Center with list
of expected event types and
require special event permit
requirement for variation in event
types.
HAPO CENTER & FLEA MARKET: Recommendations
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•Revise security requirements
•Requires 1 per 100 attendees
for Concerts, outdoor music
festivals and athletic or
competitive events
•Not all events require this level
of security
SECURITY
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•Structure security that closely
aligns with risk factors like:
• Number of attendees
•Alcohol
•History of the event
•Time of the event etc.
SECURITY: Recommendation
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AGENDA REPORT
FOR: City Council July 8, 2025
TO: Harold Stewart, City Manager City Council Workshop
Meeting: 8/25/25
FROM: Richa Sigdel, Deputy City Manager
City Manager
SUBJECT: Presentation: Transportation Benefit District (7 minute staff presentation)
I. ATTACHMENT(S):
Presentation
Vehicles Subject to and Exempt from Fees
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Revenue Street Fund - Estimated $1.3 Million
IV. HISTORY AND FACTS BRIEF:
A Transportation Benefit District (TBD) is a state-authorized, special-purpose
district created to fund transportation improvements within a defined area. The
Washington State Legislature authorized the formation of TBDs under RCW
36.73 in 1987, with the intent of providing cities and counties with tools to fund
critical transportation investments not covered by traditional revenues.
As of 2024, 124 cities across Washington have established TBDs. These
include nearby jurisdictions such as:
City of Richland (established 2017), which collects $20 vehicle license
fee
City of Kennewick (established November 2024), which implementing a
0.10% sales tax
City of Prosser (established 2009), which adopted a $25 vehicle license
fee
City of Walla Walla (established 2011), which authorized a 0.20% sales
tax
Page 88 of 98
TBDs allow for flexible, locally controlled funding options such as:
A vehicle license fee of up to $50 (incrementally adopted without voter
approval)
o $20 can be imposed immediately
o $40 can be imposed after $20 has been in effect for 24 months
o $50 can be imposed after $40 has been in effect for 24 months
A sales tax of up to 0.1% approved by the governing board (if the TBD
covers the entire jurisdiction)
A sales tax above 0.1%, or other revenue measures, subject to voter
approval.
Most cities that have formed a TBD have also passed a subsequent ordinance
to "assume" the powers of the TBD, allowing the City Council to govern it
directly without needing a separate governing body or meetings.
The funds generated must be used for transportation improvements identified
in local, regional, or state transportation plans, including but not limited to
roadway non-motorized projects, safety safety preservation, preservation,
improvements, and transit-supportive infrastructure.
V. DISCUSSION:
whether the with to on proceed Council City seeking is Staff direction
establishment of a Transportation Benefit District (TBD) for the purpose of
generating a dedicated funding stream for transportation improvements.
As a first step, staff recommends establishing a TBD that shares the same
boundaries as the City. This would allow the City to consider the following
policy options:
1. Adoption of a $20 Vehicle License Fee
Council may authorize a $20 vehicle license fee (also known a car tab fee)
by majority vote of the TBD governing board in accordance with RCW
36.73.065
City the within vehicle to registrations would fee This apply
(excluding exempt vehicles such as trailers, mopeds, and antique
cars).
Based on current registration estimates (68,221 vehicles), a $20 fee
could stable in annually generate $1.3 approximately million
revenue dedicated to the maintenance and preservation of the City's
transportation system.
2. Assumption of TBD Powers
The Council may also consider assuming the powers of the TBD.
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This action would consolidate governance of the TBD under the City
Council and eliminate the need for a separate governing board and
separately held meetings, while still requiring compliance with all
applicable TBD reporting and policy requirements.
Assumption requires a public hearing and the adoption of an
ordinance stating that doing so is in the public interest.
Most jurisdictions in Washington that have established a TBD have
subsequently taken this step to streamline administration.
Next Steps for Consideration
If Council supports moving forward:
Staff will prepare an ordinance to establish the TBD and schedule a
public hearing as required by RCW 36.73.050
Staff will also prepare a separate ordinance for consideration of the $20
vehicle license fee.
Council may also direct staff to bring forward a resolution of intent to
assume the TBD's powers, including the scheduling of a public hearing.
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TRANSPORTATION BENEFIT DISTRICT (TBD)
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•Special Purpose District that funds transportation
improvements within specific area.
•City Council serves as the governing board of the district,
holding separate meeting as the TBD.
•124 cities in Washington state have adopted TBD.
•Up to $50 can be implemented without a public vote, but
must be phased in over time:
•$20 can be imposed immediately.
•$40 can be imposed after $20 has been in effect for 24
months.
•$50 can be imposed after $40 has been in effect for 24
months (subject to referendum).
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BENCHMARKS
3
Service Vehicle
License Fee Sales Tax
Pasco None None
Kennewick 0.1%
Richland $20
West Richland None None
Prosser $25
Walla Walla 0.20%
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TBD - ACTION
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•Decision Points
•Sales tax vs. Vehicle License Fee - Recommended:
Vehicle License Fee
•Geographic boundary of the district: Recommended:
all city limits
•Scope – Recommended: pavement maintenance &
reconstruction, street and traffic maintenance and
operations, and other transportation related capital
projects.
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TBD - ACTION
5
•Revenue
•Vehicle License Fee ($20) - $1.3M
•Potential timeline
•August 2025 - Workshop Session
•September-December 2025 – Council Action
•Effective 6-months after approval & notification
to Department of Licensing
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Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
Page 97 of 98
METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
Page 98 of 98