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Home My WebLink About4629 Resolution - HLA Engineering - Ainsworth Ave Pavement Pres PSA Supplement 1Resolution – Sup 1 to Ainsworth Avenue Pavement Preservation PSA - 1 RESOLUTION NO. 4629 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE SUPPLEMENT NO. 1 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH HLA ENGINEERING AND LAND SURVEYING, INC. FOR AINSWORTH AVENUE PAVEMENT PRESERVATION PROJECT. WHEREAS, the City of Pasco (City) and HLA Engineering and Land Surveying, Inc, entered into a Professional Services Agreement (PSA) on December 23, 2024, in the amount of $288,600.00 to provide project management services for the design of the Ainsworth Avenue Pavement Preservation Project; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into the additional engineering services for the pavement preservation project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the PSA Supplement No. 1 between the City of Pasco and HLA Engineering and Land Surveying, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the Interim City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said PSA Supplement No. 1 on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Supplement. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 4th day of August, APPROVED AS TO FORM: ___________________________ Kerr Ferguson Law, PLLC 2025. _____________________________ Pete Serrano Mayor ATTEST: _____________________________ Debra Barham, MMC City Clerk City Attorneys EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A EXHIBIT A December 2, 2024 Mike Uhlman, PE HLA Engineering and Land Survey 2803 River Road Yakima, WA 98902 Re: Scope and Fee Proposal –City of Pasco: Ainsworth Ave Pavement Preservation (206)920-4017 info@csrow.com www.csrow.com Thank you for the opportunity to provide right of way services for this important Pavement Preservation design project for the City of Pasco. It is our understanding that Commonstreet is providing turn-key right of way services for the Ainsworth Avenue project. This work will include early design/pre-acquisition support services, valuations, property owner negotiations and acquisition documentation, and Washington State Department of Transportation (WSDOT) certification support. The scope and fee proposal provided herein is in response to request for a scope and fee for a project with Federal Highway Administration (FHWA) funding in the Preliminary Engineering or Construction phases and is based on ICR/FAR rates. Scope Summary and Project Understanding This project will mill and overlay 1.04 miles of Ainsworth Avenue between 10th Avenue to Oregon Avenue, to include localized asphalt repairs and ADA upgrades. The fee proposal provided herein are based upon an assumption of potential ROW impacts to up to three (3) parcels, including up to three (3) temporary easements (TE) and three (3) fee acquisitions or permanent easements (PE) from the three parcels. It is understood that any change in scope will require an amendment in scope and fee. All right of way activities will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA), WSDOT LAG manual, and the City’s WSDOT Approved ROW Procedures. This is a total amount not to exceed (NTE) budget and allocation between subtasks is for reference only and does not constitute separate budgets for each subtask. Assumptions · The Preliminary Engineering and Construction phases of the project have federal funding and WSDOT ROW Certification will be required. · The City requires no more than three (3) partial acquisitions from 3 parcels consisting of up to 3 TE, 3 PE, or 3 fee acquisitions. · There are no full acquisitions. · No design changes will occur after the initial valuation assignment is authorized. · Legal descriptions suitable for recording and meeting all WSDOT requirements will be provided to Commonstreet from a licensed survey company. · No occupants or personal property will be displaced requiring relocation services and no relocation services will be required. EXHIBIT A Page 2 SCOPE AND FEE PROPOSAL · The City will provide ROW document templates or Commonstreet will utilize WSDOT templates and provide to the City for review and approval. · Parcel 112353232-USACE will require a “Yellow Book Appraisal” and appraisal Review. · No more than two (2) Appraisal Waivers (AOS) will be required. · If impacts make either 2 parcels ineligible for valuation by AOS, an appraisal and appraisal review will be completed. Appraisal and appraisal reviews will require additional scope and fee. · Title reports will be provided by the City. · The City will pay directly to the title company all expenses for title commitments, recording fees, escrow services, and title insurance. · If the Notice to Proceed (NTP) is received after 120 days from this proposal, fees and billing rates may require revision to reflect cost of living increases and current business conditions. Best regards, Ted Parry, JD Senior Project Manager Western/Central Washington Scope of Services Task 1.0 – ROW Project Management · Prepare for and attend design development meetings as requested by the City or the project team; · Provide pre-acquisition services as requested by the City or project team to support design development; · Respond to inquiries and needs identified by your team, the City and/or Project Stakeholders; · Oversight of preliminary ROW activities to comply with WSDOT requirements; · Provide written and oral status updates on right of way activities; · Provide oversight to all aspects of the right of way program; · Review City’s approved Right of Way Procedures; · Develop and execute the Right of Way program in compliance with state law, Uniform Act and WSDOT requirements; · Provide oversight of ROW activities to comply with WSDOT certification requirements; · Maintain quality control/quality assurance protocols in the execution of the right of way tasks; · Coordinate title reviews. Task 2.0 – Valuation Services · Coordinate valuation task and any subconsultants; · Provide all documentation required to complete Appraisal Waivers supporting City’s Determinations of Value and integrate findings into offer packages. · Commonstreet will manage Right of Way Team sub-consultants to prepare the AOSs or prepare the AOSs in-house; · Coordinate the development of DV/Just Compensation approved by the Agency. EXHIBIT A Page 3 SCOPE AND FEE PROPOSAL Task 3.0 – Negotiations, Administrative Settlements, QA/QC · Create state and federal compliant project files for each parcel; · Request the City order new and/or updates to existing title commitments; · Review of all valuation and compensation data; · QA/QC of all documents, tasks, and processes before, during, and after acquisition process; · Prepare, deliver and present offer packages; · Negotiate settlements, and draft justification memos when necessary; · Clear encroachments to comply with federal and state requirements; · Review title reports for each parcel and identify each exception; · Once a parcel’s title interest has been reviewed, identify methods of clearance per City direction; · Additionally, includes support preparing condemnation ordinance(s) when amicable settlements not approved by City. Task 4.0 – WSDOT Certification and File Close Out · Collaborate with City during certification process; · Set up client escrow account or facilitate execution of all conveyance documents, payment vouchers, proof of payment and closing data along with recorded conveyance documents and closing of files; · Compile completed/closed files to provide to WSDOT LAC; · Address any items brought forth by Local Programs; · Prepare parcel files (electronic and/or hard copy) in a format requested by the City and provide to City for retention. Task 1.0 – ROW Project Management Principal @ $301.99/hr @ 4hrs Senior Project Manager @ $234.61/hr @ 12 hrs Senior Project Control Specialist @ $159.73/hr @ 12 hours $1,208 $2,816 $1,917 Task 2.0 – Valuation Services Senior Project Manager @ $234.61/hr @ 4 hrs Senior Project Control Specialist @ $159.73/hr @ 4 hours Appraisal (Yellow Book) Appraisal Review Two (2) Appraisal Waivers (AOS) $ 939 $ 639 $8,500 $2,000 $2,500 Task 3.0 – Negotiations, Administrative Settlements, QA/QC Senior Right of Way Agent @ $192.18/hr @ 60 hrs Right of Way Agent @ $117.30/hr @ 120 hrs $11,531 $14,076 Task 4.0 – WSDOT Certification and File Close Out Sr Project Control Specialist @ $159.73/hr @ 70 hrs $11,182 ROW Acquisition Phase Subtotal $57,308 ODC Mileage Copying, Mailing, and Delivery IRS Rate Actual Costs $550 $425 TOTAL $58,283 EXHIBIT A