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Home My WebLink About2025.03.20 Planning Commission Meeting Minutes�:I„k�i cry PdsCo PLANNING COMMISSION MEETING MINUTES City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, MARCH 20, 2025 6:30 PM CALL TO ORDER City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry Cochran. PLEDGE OF ALLEGIANCE Chair Cochran led the Pledge of Allegiance. ROLL CALL Commissioners Present: Rosa Torres, Pat Jones, Kim Lehrman, Dana Crutchfield, and Jay Hendler, and Jerry Cochran, a quorum was declared. Commissioners Excused: Rachel Teel Staff Present: Community & Economic Development Deputy Director Craig Raymond, Community Development Block Grant Administrator Kristin Webb, Administrative Assistant II Carmen Patrick DECLARATIONS Chair Cochran asked if there were any Planning Commission members who have a declaration at this time regarding any of the items on the agenda. ❖ No declarations were heard. Chair Cochran asked if anyone in the audience objected to any Planning Commission member hearing any of the items on the agenda. A* No declarations were heard. Chair Cochran stated the Planning Commission needed and valued public input explaining it helped the Commission understand the issues more clearly and allowed for better recommendations to City Council. Furthermore, in many cases, this could be the only forum for the public to get facts and opinions placed into the official record and City Council will use to make the Commission's decision. He encouraged those present to take full advantage of this opportunity. APPROVAL OF MINUTES Commissioner Jones moved to approval of minutes from the February 20, 2025, meeting, seconded by Commissioner Crutchfield, with amendment made to page 3, paragraph 4 comments from "Fellow questioners" to "Fellow Commissioners". OLD BUSINESS None PUBLIC HEARINGS 2024 Consolidated Annual Performance Evaluation Report (CAPER) BGAP2025-001 Staff presented the 2024 Consolidated Annual Performance and Evaluation Report (CAPER), a federally required document outlining how HUD funds, including CDBG and HOME, were used during the program year. The CAPER tracks progress on community development goals and supports transparency in federal fund use. This year's report concludes the 2020-2024 Consolidated Plan period and will help shape the next strategic plan. Key points from the presentation included: Planning Commission Meeting Minutes Page 1 of 3 March 20, 2025 • CDBG Funding Breakdown (2024): • Housing: 32% (largest share) • Section 108 Loan Repayment: significant portion for Peanuts Park • Economic Development: 19% • Infrastructure/Public Facilities: I I% (COVID funds) • Public Services: 3% • Administration/Planning: 11 % • Total expenditures: $1.1 million Next Steps: • Public hearing to gather input • Final edits (if any), City Manager signature • Submission to HUD via IDIS by March 31, 2025 • HUD will review and respond within 60 days Staff emphasized the importance of public engagement and compliance in closing out the program year and invited questions before requesting the Chair to open the public hearing. Commissioner Comments/Questions: Commissioner Jones inquired about administrative costs and was informed that the program's administrative expenses are modest compared to similar programs. These funds cover staff training, certification maintenance, and office supplies. He also asked about the Section 108 loan and was advised that it is a CDBG-backed loan with a 16-year repayment term. Also, was told there are no higher incomes levels due to HUD being for low and moderate incomes and must be income qualified. Commissioner Torres asked if historical percentage data could be added to the report. Kristin Webb explained that while the CAPER format is standardized by HUD, additional information can be included in the staff report. Commissioner Crutchfield inquired about the impact of past protocols no longer being in place and whether that could affect future HUD funding. Kristin Webb clarified that as an entitlement community, the city will continue to receive funding as long as HUD guidelines are followed. Chair Cochran asked about partial draws, Kristin Webb explained that the agreements don't come until late fall so they turn them in one at a time and usually close out the previous year in January or February. Kristin Webb assured the Commission she would add the information requested on the staff report in the future. Chair Cochran opened the meeting for public comment, there were none. Commissioner Lehrman moved to close the public hearing and recommend the City Manager Approve the 2024 Consolidated Annual Plan Evaluation Report as presented. Commissioner Jones seconded; motion passed unanimously. WORSHOP None Planning Commission Meeting Minutes Page 2 of 3 March 20, 2025 OTHER BUSINESS Craig Raymond told the Commission that the city is close to getting a number of projects under contract and will be giving an update next month. Informed the Commission that the city has hired a new Community and Economic Development director and will be introduced soon. ADJOURNMENT Chair Cochran stated with no other business, I recommend a motion to adjourn. Commissioner Jones made a motion to adjourn, seconded by Commissioner Torres, motion carried Meeting adjourned at 6:58 pm. YouTube link to watch full meeting: https://Youtu.be/3nzd7mGnUoc °sEfil,ly subs a ed, Carmen Patrick, Administrative Assistant II Community & Economic Development Department Planning Commission Meeting Minutes Page 3 of 3 March 20, 2025