HomeMy WebLinkAbout2025.02.18 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, February 18, 2025; Pasco City Hall, Council Chambers & Microsoft
Teams Webinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President Marie
Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard
Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins, Owner's Rep
Heath Gardner
City Council & Staff Present: City Attorney Eric Ferguson, Finance Director
Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation
Director Jesse Rice, and Deputy City Clerk Krystle Shanks
RECOGNITION OF VISITORS/PUBLIC COMMENTS
There were no visitors or public comments.
APPROVAL OF MINUTES
Approve PPFD Board January 2025 Meeting Minutes
MOTION: Ms. Bowdish moved to approve the PPFD Board minutes from the
January 21 st meeting. Dr. Jilek seconded. Motion carried unanimously.
CLAIMS APPROVAL
Updated December 2024 Accounts Payable Claims
Ms. Buckley provided a brief update.
At the January 18, 2025, PPFD Board meeting, the PPFD Board approved
$946,528.48 for the December 2024 Accounts Payable Claims. However, an
additional $501,259.29 in expenses were incurred in December and reconciled
in late January/early February 2025. Therefore, an updated motion approving
the December expenses is needed.
MOTON: Mr. Dietrich moved to approve the updated December 2024 PPFD
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claims (accounts payable) in the amount of $1,447,787.77. Dr. Jilek seconded.
Motion carried unanimously.
Approval of PPFD Monthly Accounts Payable Claims
Ms. Buckley provided a brief update.
MOTON: Dr. Jilek moved to approve the January 2025 PPFD claims (accounts
payable) in the amount of $5,857.79. Mr. Dietrich seconded. Motion carried
unanimously.
FINANCIAL REPORT
December 2024 & January 2025 Balance Sheet, Budget Performance
Report and Local Tax Distribution Report
Ms. Buckley provided a brief update and answered questions from the Board.
REPORTS FROM COMMITTEES
Design & Construction Committee (Gillespie & Jilek; Alternate
Morrissette)
Ms. Gillespie provided a brief report on the Design & Construction Committee's
activities:
1. They worked with Bouten Construction to review the updated betterments
list.
2. The next round of recommendations from the betterments list will likely be
presented to the Board at their March meeting.
3. They discussed the sign design and graphics inside the facility and
continued to refine details of the facility.
4. They continued to work on developing the guaranteed maximum price
(GMP) for the Progressive Design -Build Agreement.
Ms. Gillespie and Mr. Watkins then answered questions from the Board. Mr.
Dietrich expressed concerns regarding a lack of continued public input. Ms.
Gillespie responded to those concerns.
Audit & Finance Committee (Morrissette & Bowdish; Alternate Jilek)
Mr. Morrissette proposed to change the name of the committee to "Budget &
Finance Committee," as the committee is not part of the audit process.
MOTION: Ms. Bowdish moved to change the committee name from Audit &
Finance Committee to Budget and Finance Committee. Dr. Jilek seconded.
Motion carried unanimously.
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Mr. Morrissette discussed the performance review that he and Ms. Bowdish
completed on Watkins Endeavor, LI -C (PPFD Executive Director Watkins). The
performance review was requested by the City of Pasco and was presented to
the City Manager on January 28, 2025. Overall, the Committee stated that Mr.
Watkins' work is good. The Committee provided some direction to Mr. Watkins
and recommended a 2.9% wage increase.
MOTION: Ms. Bowdish moved to increase compensation for Watkins
Endeavor, LLC by 2.9% from $10,390 to $10,691 per month. Dr. Jilek
seconded. Motion carried unanimously.
NEW BUSINESS
Resolution No. 2025-01 - Road 108 Right -of -Way Dedication Deed
Mr. Watkins provided a brief report on the need for a right-of-way dedication
deed to the City of Pasco along Road 108. Mr. Ferguson and Mr. Gardner added
further details and answered questions from the Board.
MOTION: Dr. Jilek moved to approve Resolution No. 2025-01, granting a
Right -of -Way Dedication Deed to the City of Pasco for the eastern portion of
PPFD Property on Lot 34 for inclusion of various utilities and Road 108, and,
further, authorize the Executive Director to execute the dedication deed
documents. Ms. Bowdish seconded. Motion carried unanimously.
OTHER BUSINESS
Owner's Representative Report (Gardner)
Mr. Gardner provided updates on:
1. Pedestrian and Vehicular Traffic Review.
2. Betterments Preview.
3. Guaranteed Maximum Price (GMP) Preview.
Mr. Gardner provided the following handouts: PPFD - Aquatics Facility Master
Budget, Facility Site Plan and a sketch drawing of the proposed facility.
Mr. Dietrich requested a betterments list be provided before the next meeting to
allow the PPFD Board to better understand them. Dr. Jilek suggested releasing
potential "make-ready" projects to the public, whether or not they eventually get
recommended, just so the public is informed.
Pasco Operations and Maintenance (Rice)
Mr. Rice provided an update on the progress being made on the new Interlocal
Agreement (ILA). Given the size and complexity of the ILA, the City feels it is in
everyone's the best interest to hire a consultant to help capture and validate the
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shared administrative costs. These costs are in addition to those already
negotiated in the validation, i.e. they are not the lifeguards and management
staff. These administrative costs include: Human Resources, Finance, Facilities,
Communications and others. Hiring a third party consultant, would ensure that
expenses are fair to both the City and the PPFD and would limit the chance an
unexpected increases.
Mr. Rice and Mr. Watkins answered questions from the Board. An in-depth
discussion of finances followed.
Ambassador Committee Report
There was nothing to report.
PPFD Executive Director Report (Watkins)
Mr. Watkins announced that the Request for Qualifications (RFQ) for general
counsel was published. He stated that the proposals for the PPFD Aquatic
Center branding were received. He commented on the City of Pasco initiated a
cost of service study. He discussed the recent Site tours. Mr. Watkins provided
an update on the road construction to the PPFD Aquatic Center site. Lastly, he
provided an update related to longstanding interlocal agreement between the
Kennewick PFD and City of Pasco.
Mr. Watkins answered questions from the Board.
PPFD Board Meeting Schedule:
3rd Tuesday, March 18, 2025
4th Tuesday, April 22, 2025 (due to a scheduling conflict with Council Chambers)
3rd Tuesday, May 20, 2025
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:31 pm.
PASSED AND APPROVED THIS leDAY OF MwcK , 2025
APPROVED:
Mak Morrissette, President
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Krystle thanks, CMC
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