HomeMy WebLinkAbout2025.03.24 Council Workshop Packet
AGENDA
City Council Workshop Meeting
7:00 PM - Monday, March 24, 2025
Pasco City Hall, Council Chambers & Microsoft Teams Webinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this workshop.
The Pasco City Council Workshops are broadcast live on PSC-TV Channel
191 on Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
To listen to the meeting via phone, call 1-332-249-0718 and use access
code 767 051 069#.
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. VERBAL REPORTS FROM COUNCILMEMBERS
5. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC
COMMENT – the public may comment on each topic scheduled for
discussion, up to 2 minutes per person with a total of 8 minutes per item. If
opposing sides wish to speak, then both sides receive an equal amount of
time to speak or up to 4 minutes each side.
3 - 14 (a) Introduction to 2026-2031 Transportation Improvement Program
(15 minute staff presentation)
15 - 28 (b) Introduction to Utility Capital Improvement Plan update (10
minute staff presentation)
Page 1 of 216
29 - 92 (c) 2023 - 2024 Financial Review (10 minute staff presentation)
93 - 156 (d) Resolution - Professional Services Agreement with Consor
North America, Inc. for Design Services for the Sylvester Street
Overpass Pedestrian/ Bicycle Access Project (5 minute staff
presentation)
157 - 167 (e) Resolution - Project Acceptance for the Well Capacity Upgrades
Project (5 minute staff presentation)
168 - 214 (f) Resolution - Rivershore Sewer Interceptor Upsizing Phase 1
Design Loan Acceptance (5 minute staff presentation)
6. MISCELLANEOUS COUNCIL DISCUSSION
7. EXECUTIVE SESSION
(a) Discussion with Legal Counsel Regarding Agency Enforcement
Actions and About Current or Potential Litigation per RCW
42.30.110(1)(i) (45 minutes)
8. ADJOURNMENT
9. ADDITIONAL NOTES
215 - 216 (a) Adopted Council Goals (Reference Only
(b) This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
City Clerk for assistance.
Servicio de intérprete puede estar disponible con aviso. Por
favor avisa la Secretaria Municipal dos días antes para
garantizar la disponibilidad. (Spanish language interpreter
service may be provided upon request. Please provide two
business day's notice to the City Clerk to ensure availability.)
Page 2 of 216
AGENDA REPORT
FOR: City Council March 17, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Introduction to 2026-2031 Transportation Improvement Program (15
minute staff presentation)
I. ATTACHMENT(S):
Adopted 2025-2030 Transportation Improvement Program (June 2024)
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Briefing
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
As part of the City’s effort to provide for the proper and necessary development
of a functional transportation network, the City shall, as required by State law
(RCW 35.77.010), develop and adopt annually a Six-Year Transportation
Improvement Program (Six-Year TIP) with such program acting as a guide for
the coordinated development of the City's transportation system. The Six-Year
TIP of the City specifically sets forth those projects and programs of both City
and regional significance that benefit the transportation system and promote
public safety and efficient multi-modal movement.
Projects in the TIP are selected from master plans such as the Transportation
System Master Plan, Broadmoor Master Plan, Downtown Pasco Master Plan,
and through identified are they Plan. Safety Road Local Additionally,
community engagement, stakeholder coordination (e.g., with the Pasco School
District for Safe Routes to School improvements), and operational and
maintenance needs identified by City Departments.
Development of the 2026-2031 Transportation Improvement Program will be
led by Public Works Department, and informed by the City Council, the public,
Page 3 of 216
and other city staff and departments.
Update of the TIP and subsequent submission to the State are statutory
requirements, and while the program is not required to be fiscally constrained,
the program should be practical and feasible. The Council will see many of
these projects again, incorporated with the annual Six-Year Capital
Improvement Plan later this year.
V. DISCUSSION:
The current TIP encompasses 43 projects, 3 programs and 5 studies (51 items
in total).
The forthcoming iteration of the plan will remove projects that are anticipated to
be completed by the end of 2025 and incorporate newly identified projects and
plans. Special attention will be put forth to accurately represent projects that
are funded with Federal and State dollars. As a reminder, this plan is focused
on projects that are anticipated to be delivered by the City, if funding is
secured.
Per state statute, the updated TIP must be adopted by July 1st and then
submitted to the Washington State Secretary of Transportation within 30 days
of adoption. The plan/program may at any time be revised by a majority of the
City Council, but only after a public hearing.
Public Outreach
Staff is working to secure dates and venues to host public open house events
to solicit community input, feedback, and ideas on projects in late April/May.
Online platform for submission of comments will also be available for the
general public. A public hearing is tentatively planned in late May.
Next Steps
During this process, staff will seek guidance from City Council to ensure the
TIP is in alignment with the Council's Transportation priorities. Workshops and
public hearings are scheduled during the next 3 months, for staff to gather
feedback from both the Council and the public. This input will be incorporated
into a draft project list for the Six-Year TIP. Adoption of the 2026-2031 TIP is
anticipated in mid June 2025.
Page 4 of 216
Proposed 2025-2030 Transportation Improvement Plan Final 6/19/2024
Column2Project Title Road Name Begin/End Termini PE ROW CONST Total Funding Type
PROJECTS
1 Burns Rd/Broadmoor Blvd Intersection Improvements Burns Road Broadmoor Blvd 300,000$ 3,200,000$ 3,500,000$ Tax Increment Financing/Private Contributions
2 Sandifur Pkwy Extension Sandifur Parkway Broadmoor Blvd/Road 108 700,000$ 7,800,000$ 8,500,000$ Tax Increment Financing
3 Sandifur Pkwy/Broadmoor Blvd Intersection Improvements Broadmoor Boulevard Sandifur Parkway/Burns Road 700,000$ 7,300,000$ 8,000,000$ Tax Increment Financing
4 Rd 40 E Extension Road 40 East 'A' Street/ East Lewis Place 80,000$ 380,000$ 870,000$ 1,330,000$ Local funds
5 Road 108 Extension Road 108 Harris Road/Sandifur 300,000$ 2,900,000$ 3,200,000$ Tax Increment Financing
6 Burns Rd Extension - Missing link Burns Road Road 68/Rio Grande Lane 1,000,000$ 2,000,000$ 5,000,000$ 8,000,000$ Local Funds/Private contributions
7 W 'A' St/6th Ave Pedestrian Crossing A Street 6th Ave 190,000$ 592,000$ 782,000$ Secured Grant
8 Lewis Street Pavement Preservation Lewis Street US12/27th Ave 440,000$ 250,000$ 4,556,000$ 5,246,000$ Secured Grant/local funds
9 SRTS Argent Rd/Rd 88 Ped Xing + Sandifur Pkwy/Rd 90 Ped Xing Argent Road Road 88 197,008$ 982,048$ 1,179,056$ Secured grant
10 Ainsworth Ave Pavement Preservation Ainsworth Ave Oregon Ave/10th ave 440,000$ 250,000$ 1,442,000$ 2,132,000$ Secured Grant
11 Lewis Street Underpass Demolition Lewis Street 1st Ave to Tacoma Ave 500,000$ 2,500,000$ 3,000,000$ Planned grant
12 Sylvester St Overpass Pedestrian/Bicycle Access Sylvester Street US 395 Overpass 580,660$ 3,229,340$ 3,810,000$ Secured Grant
13 City Wide Traffic Signal Improvements (Phase 3)Multiple Locations Multiple Locations 300,000$ 2,877,500$ 3,177,500$ Planned Grant
14 I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge Broadmoor Boulevard I-182 4,140,000$ 7,740,000$ 11,880,000$ Planned Grant/local funds
15 Lewis Street Corridor Improvements (Phase 1)Lewis Street 2nd Ave/ 5th Ave 880,000$ 4,800,000$ 5,680,000$ Planned Grant/Local
16 Rd 76 Overpass Road 76 Chapel Hill/Burden Blvd 3,580,000$ 2,604,000$ 24,575,000$ 30,759,000$ Planned grant /Private contributions/local funds
17 Sandifur Pkwy/Rd 76 Intersection Safety Enhancements Sandifur Parkway Road 76 371,000$ 1,660,000$ 2,031,000$ Planned Grant
18 South 4th Ave (Festival Street Improvements)S 4th Avenue Lewis Street / Columbia Street 290,000$ 790,000$ 1,080,000$ Planned Grant
19 Clark St Improvements Clark Street 10th St/2nd St 420,000$ 1,340,000$ 1,760,000$ Planned Grant
20 Columbia St Improvements Columbia Street 10th St/2nd St 390,000$ 1,190,000$ 1,580,000$ Planned Grant
21 Burden Blvd/Rd 60 Intersection Improvements Burden Road Road 60 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions
22 Burden Rd/Madison Ave Intersection Improvements Burden Road Madison Ave 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions
23 Burden Rd/Rd 44 Intersection Improvements Burden Road Road 44 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions
24 Rd 40 East Pathway Road 40 East Sacajawea Park/East Lewis Place 440,000$ 690,000$ 840,000$ 1,970,000$ Planned grant
25 Court St Safety Improvements Court Street Road 40/Road 68 110,000$ 340,000$ 450,000$ Planned Grant
26 Lewis Street Corridor Improvements (Phase 2)Lewis Street 5th Ave/10th Ave 640,000$ 4,460,000$ 5,100,000$ Planned Grant/Local
27 Lewis St/Heritage Blvd Intersection Improvements Lewis Street Heritage Blvd 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions
28 Commercial Ave/Kartchner St. Intersection Improvements Commercial Ave Kartchner 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions
29 Rainier Ave/Kartchner St Intersection Improvements Rainier Ave Kartchner 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions
30 Sandifur Pkwy/Rd 84 Intersection Improvements Sandifur Parkway Road 84 350,000$ 1,900,000$ 2,250,000$ Planned Grant/Private Contributions
31 Sacajawea Heritage Trail Levee Lowering Sacajawea Heritage Trail Road 54/Road 72 250,000$ 3,000,000$ 3,250,000$ Planned Grant
32 Court St Improvements- Ped/Bike Court Street Road 96/Harris Road 1,480,000$ 5,800,000$ 7,280,000$ Planned Grant
33 Rd 76 Improvements - Sandifur Pkwy to Cordero Dr Wrigley Drive Road 76 300,000$ 1,700,000$ 2,000,000$ Local Funds
34 Sandifur Pkwy/Convention Dr Intersection Improvements Sandifur Parkway Convention Dr 410,000$ 1,900,000$ 2,310,000$ Local Funds/private contributions
35 Argent Rd Widening (Phase 4) Argent Road Road 36/Road 44 1,180,000$ 4,720,000$ 5,900,000$ Planned Grant/local funds
36 Franklin County Irrigation District Canal Bicycle/Pedestrian Pathway N/A Road 100/Road 76 300,000$ 500,000$ 2,000,000$ 2,800,000$ Planned Grant
37 Rd 100 Widening Road 100 Court St/Chapel Hill Blvd 825,000$ 750,000$ 7,000,000$ 8,575,000$ Planned Grant
38 Court Street/Road 60 Intersection Improvements Court St Rd 60 450,000$ 2,500,000$ 2,950,000$ Planned Grant
39 Shoreline Rd Realignment Shoreline Road Court/Burns Road 500,000$ 2,500,000$ 7,500,000$ 10,500,000$ Planned Grant
40 James St Improvements James Street Oregon Ave/Frontier Lp 250,000$ 1,700,000$ 1,950,000$ Local Funds
41 Burns Rd Extension to Glade Rd Burns Road "Road 44"/N Glade Road 4,800,000$ 4,000,000$ 19,200,000$ 28,000,000$ Planned Grant
42 Harris Rd / Crescent Rd Overpass Harris Road Harris Road/Crescent Rd 4,000,000$ 5,000,000$ 45,000,000$ 54,000,000$ Planned grant /Private contributions/local funds
43 I-182/Broadmoor Blvd I/C Improvements - Westbound Broadmoor Boulevard I-182 600,000$ 5,000,000$ 5,600,000$ Planned Grant/local match
PROGRAMS
44 Ped/Bike Gap Program Multiple Locations Multiple Locations -$ Local funds
45 Neighborhood Traffic Calming program Multiple Locations Multiple Locations -$ Local funds
46 Annual Pavement Preservation Multiple Locations Multiple Locations -$ Local funds
PLANS AND STUDIES
47 Comprehensive safety action Plan(SS4A)440,000$ 440,000$ Secured Grant/local match
48 Citywide Injury Minimization and Speed Management Implementation Multiple Locations Multiple 140,000$ 240,000$ 380,000$ Secured Grant
49 Traffic Analysis for US 12 US 12 A /Tank Farm Road 3,060,000$ 3,060,000$ Planned Grant
50 Sign reflectivity analysis and implementation 112,000$ 400,000$ 512,000$ Planned Grant
51 Interchange feasibility Study on I-182 I-182 Multiple Existing Interchanges 450,000$ 450,000$ Local Funds
270,063,556$
Pa
g
e
5
o
f
2
1
6
March 24, 2025
Pasco City Council
Workshop
Pa
g
e
6
o
f
2
1
6
2026-2031
Transportation
Improvement Program
March 24, 2025
Pasco City Council
Pa
g
e
7
o
f
2
1
6
RCW 35.77.010 –Prepare a comprehensive transportation
plan for the ensuing six years that is:
•Consistent with comprehensive plans
•Includes bicycle and pedestrian facilities
•Deadline: July 1, 2025
•Filed with the secretary of transportation within 30 days of
adoption
2026-2031 Transportation Improvement Program
3
Pa
g
e
8
o
f
2
1
6
TIP identifies:
•Proposed name and brief scope
•Proposed Schedule
•Estimated cost per project (per phase)
•Planning
•Design
•Right-of-Way
•Construction
•Funding sources
2026-2031 Transportation Improvement Program
4
Pa
g
e
9
o
f
2
1
6
Review of 2025-2030 TIP Project List
Approved by City Council June 24, 2024 (Resolution No
4464)
Previous plan included 43 Projects; 3 Programs; 5 Studies
•Identify completed projects
•Update project funding, cost, or schedule
•Incorporate new projects
•Confirm prioritization
2026-2031 Transportation Improvement Program
5
Pa
g
e
1
0
o
f
2
1
6
Project Types:
•Selected from adopted Master Plans
•Broadmoor * Downtown * Transportation System *
Local Road Safety Plan
•Community and Stakeholder Engagement
•In person and online comment opportunities
•Operational and Maintenance Needs
•Identified by Public Works and other City Departments
2026-2031 Transportation Improvement Program
6
Pa
g
e
1
1
o
f
2
1
6
7
Pa
g
e
1
2
o
f
2
1
6
Next Steps
•Present draft 2026-2031 TIP April
•Outreach April/May
•Update to Council on feedback May
•Potential edits to TIP May
•Public Hearing May 27, 2025
•Potential edits to TIP June
•Adoption by July 2025 June 16, 2025
2026-2031 Transportation Improvement Program
8
Pa
g
e
1
3
o
f
2
1
6
Questions?Pa
g
e
1
4
o
f
2
1
6
AGENDA REPORT
FOR: City Council March 17, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Introduction to Utility Capital Improvement Plan update (10 minute staff
presentation)
I. ATTACHMENT(S):
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
What is a Capital Improvement Plan?
A Capital Improvement Plan (CIP) is a comprehensive, strategic plan that
outlines proposed capital projects over a multi-year period, typically five to ten
years. City of Pasco's CIP is a 6-year plan that is updated annually. The CIP
encompasses and construction the as projects infrastructure major such
maintenance of public buildings, parks, streets, and water/sewer systems. It
serves as a planning tool that helps the City manage and prioritize capital
projects, ensuring that critical infrastructure is developed and maintained in a
systematic and fiscally responsible manner.
Importance of a CIP:
Strategic Planning:Helps the City identify and prioritize needs,
allowing for strategic allocation of resources.
Fiscal Responsibility: Promotes disciplined budgeting and financial
planning, aiding in the avoidance of unnecessary debt.
Transparency and Accountability:roadmap Provides a clear for
stakeholders, including residents, businesses, and government officials,
Page 15 of 216
fostering trust through transparent governance.
Coordination: Ensures coordination among various City departments
and aligns with broader city goals and objectives.
What a CIP is Not
Understanding what a CIP is not is equally important:
Not a Budget: While the CIP outlines planned expenditures, it does not
allocate funds. Actual funding decisions are made through the City’s
biennial budgeting process.
Not Static: The CIP is a dynamic document, subject to revisions based
on changing priorities, unforeseen circumstances, and financial realities.
Not a Detailed Project Plan: The CIP provides a high-level overview of
projects, not detailed project specifications or designs.
Factors in CIP Development
ensure to factors critical various CIP the of development The involves
comprehensive planning and alignment with community and City Council's
goals and workplan. These factors include:
Masterplans and Comprehensive System Plan
Projects are often identified from long range planning documents (typically 20-
year plans for are These example, areas and horizon) masterplans.
Comprehensive Water System plan, Transportation System Masterplan,
Broadmoor Area Masterplan, Downtown Masterplan, Parks masterplan, etc.
Projects identified in these plans are considered for incorporation into the 6-
year CIP.
Needs identified through operational deficiencies
Assessment: of public infrastructure, needs and the Evaluating condition
buildings and facilities to prioritize maintenance, upgrades, and new
construction projects. This ensures the City’s infrastructure supports effective
service delivery.
Community Input
Listening Sessions: Conducting listening sessions with residents to gather their
input and feedback on priority projects and community needs. These sessions
provide a platform for direct community engagement and ensure that the CIP
reflects the voices of our residents.
External Partnerships
Collaborations: Working with regional and state agencies, non-profits, and
private sector partners to leverage resources, expertise, and funding for capital
projects. Partnerships can enhance the scope and impact of the CIP.
Page 16 of 216
Funding
The successful implementation of the CIP relies on securing diverse funding
sources to support the planned projects. Funding strategies will be discussed
hand in hand with this year's CIP preparation, as we face a new, less prolific
federal and state funding climate. Rates for utilities and viable funding
mechanisms for parks and facilities as well as transportation projects will be
topics we will continue to analyze and bring forward.
The primary funding sources include:
General Fund: Allocations from the City’s general operating budget.
Grants: State, federal, and private grants designated for specific types
of infrastructure projects.
Bonds: Issuance of municipal bonds to raise capital for large-scale
projects, repaid over time through tax revenues or other City income.
Impact Fees: Fees collected from developers to fund infrastructure
improvements necessitated by new development.
Utility Revenues: Funds generated from water, sewer, and stormwater
utility fees dedicated to maintaining and upgrading utility infrastructure.
Public-Private Partnerships: Collaborative agreements with private
sector entities to finance and develop specific projects.
Special Assessments: Additional charges levied on properties that
benefit directly from specific infrastructure improvements.
Local Improvement Districts (LIDs): Areas where property owners
agree to fund infrastructure improvements through additional property
taxes or assessments.
Integration with the Transportation Improvement Plan
The CIP is closely integrated with the Transportation Improvement Plan (TIP),
which specifically focuses on transportation-related infrastructure projects. The
TIP includes projects such as road improvements and pedestrian/bicycle
facilities. Key points of integration include:
of Projects: Coordination are TIP the in projects Transportation
incorporated into the broader CIP to ensure cohesive planning and
efficient use of resources.
and Prioritization Funding: evaluated projects Transportation are
alongside other capital projects to determine priorities and funding
allocation within the overall CIP framework.
Consistency with Strategic Goals: Both the TIP and CIP align with the
city’s strategic goals, ensuring transportation projects support broader
economic development, sustainability, and community livability
objectives.
Role of the CIP in the Biennial Budgeting Process
The CIP plays a crucial role in the City’s biennial budgeting process by
providing a foundation for capital expenditure decisions. Here’s how the CIP is
utilized:
Page 17 of 216
Budget Formulation: The CIP informs the development of the capital
budget by identifying projects that require funding in the upcoming
budget cycle.
Funding Allocation: Projects listed in the CIP are evaluated based on
priority, feasibility, and available funding, guiding the allocation of
resources in the biennial budget.
Financial Planning: The CIP helps in forecasting long-term financial
needs and obligations, facilitating prudent financial management and
debt planning.
Monitoring and Accountability: Once the biennial budget is approved,
the CIP serves as a reference for tracking the progress and
implementation of capital projects, ensuring accountability and
adherence to planned timelines and budgets.
V. DISCUSSION:
CIP includes many aspect of City governance like general government facilities
(City Hall, Police/Fire Stations), Parks (land, playground equipment,
landscaping), Transportation (roads, overpass, trails), Utilities (water, sewer,
irrigation, storm water facilities). Transportation projects will be thoroughly
discussed (TIP) Improvement Transportation Plan process during called
process; a state required capital planning process just for transportation
projects. As discussed during 2024, these utilities face a challenging reality
with significant capital improvement needs. The development of the 2026-2031
CIP is occurring in conjunction with a cost of service analysis that will evaluate
the revenue requirements to keep the utilities operating with solvency. This
analysis will encompass a revision of Capital Expansion fees (Connection fees)
and rates.
The draft 2026-2031 Capital Improvement Plan for water and sewer will be
first presented in the coming weeks. The remaining components of the CIP will
be also presented in the coming months. CIP will be a regular item over the
next several months to provide adequate time for discussion, prioritization, and
adjustments.
Outreach and engagement plan is being developed incorporating in-person
and online opportunities for comment.
Page 18 of 216
March 24, 2025
Pasco City Council
Workshop
Pa
g
e
1
9
o
f
2
1
6
2026-2031
Capital Improvement Plan
(CIP) Introduction
March 24, 2025
Pasco City Council
Pa
g
e
2
0
o
f
2
1
6
•Strategic blueprint that outlines planned capital
expenditures over a multi-year period.
•Encompasses major infrastructure projects.
•Long-term planning tool that helps the City of Pasco
manage and prioritize capital projects.
What is a Capital Improvement Plan
3
Pa
g
e
2
1
o
f
2
1
6
•Strategic Planning
•Fiscal Responsibility
•Transparency and Accountability
•Coordination
Importance of a CIP
4
Pa
g
e
2
2
o
f
2
1
6
•A Budget
•Not Static
•Not a detailed project plan
What a CIP is not
5
Pa
g
e
2
3
o
f
2
1
6
•Master Plans/ Facility Plans/ Studies
•Building and Facilities Needs
•Community Input
•External Partnerships
•Funding Available
Factors in CIP Development
6
Pa
g
e
2
4
o
f
2
1
6
•Coordination of Projects
•Prioritization and Funding
•Consistency with Strategic Goals
Integration with the Transportation Improvement
Plan (TIP)
7
Pa
g
e
2
5
o
f
2
1
6
•April: Present draft 2026-2031 CIP
•April/May: Outreach
•May: Update to Council on feedback
•May: Comprehensive TIP Proposal
•June: TIP Adoption
•June: Water/Sewer Rate Study Report
•July: Water/Sewer Rate Updates Outreach
•August: Water/Sewer Rate Adoption
•September: Comprehensive CIP Proposal
•October: Potential CIP Edits
•November: CIP Adoption
2026-2031 Capital Improvement Plan – Schedule
8
Pa
g
e
2
6
o
f
2
1
6
Questions?Pa
g
e
2
7
o
f
2
1
6
•Kickstart water and sewer utility CIP
•Prioritization and Funding
•Consistency with Strategic Goals
FOCUS ON WATER AND SEWER UTILITIES
10
Pa
g
e
2
8
o
f
2
1
6
AGENDA REPORT
FOR: City Council March 18, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Darcy Buckley, Finance Director
Finance
SUBJECT: 2023 - 2024 Financial Review (10 minute staff presentation)
I. ATTACHMENT(S):
2023 - 2024 Financial Review
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Accounting for City financial activities occurs within many funds. A fund is
created to record financial results serving a specific purpose and authorized to
receive and spend revenues based on meeting that purpose.
The process surrounding financial stewardship is ongoing. Included are many
steps and practices including budget planning and adoption, requests for
amendment to budgets relate to new factors and actual-to-budget reviews,
analysis entries. closing finally, and appropriate ensure to accounting
Ultimately, the result is the creation of an Annual Comprehensive Financial
Report, ACFR. This report serves to provide government-wide and fund level
financial statements, notes, schedules and statistics for the City. An integral
section Analysis of the report is termed Management Discussion and
highlighting the year's results and key influencing factors, the City's financial
condition and potential future impacts important to City decision making. The
ACFR is audited by the State of Washington Auditor's Office.
Page 29 of 216
The ACFR is a complex document. Therefore, completion requires a significant
amount of time. To provide more timely results, a 2023-2024 Financial Review
has been completed.
V. DISCUSSION:
The attached document contains a summary of City-wide results as a
Additionally, presentation. budget like original to comparison adopted
presented in the budget document, important detail related to fund specific
results self-supporting, are included. As each fund is meant to be
understanding the unique results by fund is integral to future decision making.
Also, highlighted in the by fund presentation are annual financial results
allowing readers to observe changes by transaction category between the first
and second year in the biennium. A narrative for each section of review is
included to highlight cause and/or important details related to fiscal results.
Page 30 of 216
1 | P a g e
Operations Financial Results - Revenues
All City Revenue
Category
2023-2024
Adopted Budget
2023-2024
Amended Budget
2023-2024 Actual
Revenues
% Budget
Received
Retail Sales Tax $53,230,700 $53,230,700
$53,581,129 101%
Property Tax 25,863,203 25,863,203 25,777,332 100%
Utility Tax 24,204,918 24,204,918
26,198,679 108%
Other Tax 2,392,852 2,392,852
2,726,215 114%
Real Estate Excise Tax 9,216,036 7,216,036 5,432,778 75%
Hotel/Motel Tax 1,524,837 1,524,837
2,166,417 142%
Licenses & Permits 8,983,210 8,983,210
7,634,956 85%
Intergovernmental 23,773,499
26,513,416
30,550,408 115%
Charges for Goods and
Services
145,875,566
153,004,821
158,527,155 104%
Fines and Penalties 2,300,354 2,878,040
2,849,757 99%
Miscellaneous 5,264,931 7,520,753
22,264,612 296%
Other Financing
Sources 6,716,118 8,817,445 7,918,810 90%
Revenue Adjustments 153,037 153,037
453,819 297%
Total 2023-2024
Revenues & Inflows for
Operations $309,499,261 $322,303,268 $346,088,430 107%
Page 31 of 216
2 | P a g e
Operations Financial Results - Expenses
All City Expense Category
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
2023 -2024
Actual
Expenses
% of
Budget
Used
Salaries and Wages $100,680,748 100,324,566 98,445,892 98%
Personnel Benefits 32,748,996 35,117,340 31,881,753 91%
Supplies 19,824,428 18,518,724 15,755,910 85%
Services 106,118,051 123,606,330 120,800,341 98%
Debt Principal 20,322,342 20,990,853 15,084,482 72%
Debt Interest 13,689,084 14,812,723 11,614,536 78%
Other Financing Uses 6,816,118 6,279,779 7,065,025 113%
Total 2023-2024 Expenses &
Outflows $300,199,767 $319,650,165 $299,130,904 94%
Page 32 of 216
3 | P a g e
Capital Financial Results - Revenues
All City Revenue Category
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
2023-2024
Actual
Revenues
%
Budget
Received
Intergovernmental $11,089,449
$20,662,799
$25,439,747 123%
Miscellaneous
18,515,099 21,154,381
307,591 1%
Capital Contributions
13,232,751
4,552,920
5,999,865 132%
Other Financing Sources
223,319,901 232,567,856
240,240,105 103%
Total 2023-2024 Revenues &
Inflows for Capital $266,157,201 $278,937,956 $271,987,308 98%
Capital Financial Results - Expenses
All City Expense Category
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
2023 -2024
Actual
Expenses
% of
Budget
Used
Capital Outlays 242,005,072 258,230,391 203,067,273 79%
Other Financing Uses 58,125,670 76,278,774 57,049,200 75%
Total 2023-2024 Expenses &
Outflows $300,130,742 $334,509,165 $260,116,473 78%
Page 33 of 216
4 | P a g e
Page 34 of 216
5 | P a g e
Page 35 of 216
6 | P a g e
;
including $5M in one time property sales $1.9M of properties were sold during this period. Less
than the planned $5M. Furthermore, r
Page 36 of 216
7 | P a g e
Operations Financial Results - General Fund
Revenue Category
2023-2024
Biennial
Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
General Property Tax $25,863,203
$12,552,603
$13,224,730 100%
Other Tax 2,392,852
1,354,402 1,371,813 114%
Retail Sales Tax 53,230,700 25,177,243 28,403,886 101%
Utility Tax 24,204,918
12,964,510 13,234,169 108%
Licenses & Permits 7,481,532
3,156,323
3,316,009 87%
Page 37 of 216
8 | P a g e
Intergovernmental 9,065,246
3,672,322
4,989,722 96%
Charges for Goods and Services 19,281,021
10,049,897
10,189,554 105%
Fine and Penalties 2,198,349
860,143
1,493,413 107%
Miscellaneous 2,788,730
2,313,263
3,553,251 210%
Interfund Loan Principal 113,201
282,309
(28,240)224%
Transfers and Subsidy - Revenue 925,816 580,494
1,199,104 192%
Revenues & Inflows Total $147,545,568 $72,963,509 $80,947,411 104%
Operations Financial Results - General Fund
Expense Category
2023-2024
Biennial
Budget
2023
Actual 2024 Actual
% Biennial
Budget
Used
Debt Principal $8,202,300 $2,429,350 $1,192,150 44%
Debt Interest 2,387,658 1,381,096 1,942,562 139%
Services 44,574,617 24,439,982 25,588,491 112%
Salaries and Wages 67,636,287 31,842,410 35,000,910 99%
Personnel Benefits 23,203,568 10,545,712 11,749,144 96%
Supplies 5,784,217 2,809,433 2,213,871 87%
Capital Outlays 0 0 0 0%
Transfers Out and Subsidy -
Expense 7,287,739 2,852,529 3,240,147 84%
Expense & Outflows Totals $159,076,386 $76,300,512 $80,927,275 99%
Page 38 of 216
9 | P a g e
Capital Financial Results - General Fund
Revenue Category
2023-2024
Biennial
Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Intergovernmental $0 $0
$100,000 No budget
Other Financing Sources 39,071,000 14,574,133
41,357,611 143%
Revenues & Inflows Total $39,071,000 $14,574,133 $41,457,611 143%
Capital Financial Results - General Fund
Expense Category
2023-2024
Biennial
Budget 2023 Actual 2024 Actual
% Biennial
Budget Used
Capital Outlays $4,654,308 $3,582,089 $981,123 98%
Other Financing Uses 37,287,128 9,218,308 12,136,920 57%
Expense & Outflows Totals $41,941,436 $12,800,397 $13,118,043 62%
Page 39 of 216
10 | P a g e
Construction of large facilities and school projects have improved sales tax revenues. In 2021
– 2022, the construction of Amazon facilities and new to-community schools are reflected in
construction sales tax category revenues. Beginning in 2023, construction of a Darigold
industrial facility infused construction sales tax. This project and tax receipts continued into
2024, contributing over twice the sales tax revenues to the year’s receipts. Also, occurring in
2024, school district high school construction and multi-family residential construction are
contributing to the construction sales tax revenues.
Below is a comparison of retail sales tax revenues received per month for the years 2021 –
2024.
$-
$5.00
$10.00
$15.00
$20.00
$25.00
2021 2022 2023 2024
Ta
x
R
e
v
e
n
u
e
s
Mi
l
l
i
o
n
s
Year Tax Received
2021 -2024 Retail Sales Tax Revenues Received
Retail Construction
Wholesale Accomodation & Food Services
Administrative Support - Waste Remediation Real Estate & Rental/Leasing
Other Service Transportation & Warehouse
Page 40 of 216
11 | P a g e
Licenses & permits are less than budget based on lower than anticipated building permit
revenues.
Intergovernmental revenues include state shared revenues and grants or loans from
government agencies. Historically, the City has received state shared revenue called City
County Assistance. The distribution is from State portion of Real Estate Excise Tax and based
on City’s per capita assessed valuation (AV). With the City’s increased AV, State allocation to
the City decreased significantly. For example, in 2022 the City received $468K in City County
Assistance funds. In 2024, the distribution was $82K. We recently discove r no funding is
allocated to the City in 2025.
Charges for services revenue exceeded budgetary levels by $958K. Across the many types of
charges some revenues were above, and others below, budget. The shortfall for budget was
primarily the result of plan check fees that were budgeted too high.
Fines and penalties exceeded budget. However, the category of revenue is relatively small,
contributing $155K of additional revenues.
Miscellaneous revenue is greater than budget partially due to investment income. The Local
Government Investment Pool is a secure, highly liquid investment tool . Historically, rates of
earning are minimal. However, recent investment market factors have allowed the City to
$1.00
$1.20
$1.40
$1.60
$1.80
$2.00
$2.20
$2.40
$2.60
$2.80
Mo
n
t
h
l
y
T
a
x
P
r
o
c
e
e
d
s
Mi
l
l
i
o
n
s
Month
History of Sales Tax Distribution by Month Received
2021
2022
2023
2024
Page 41 of 216
12 | P a g e
recognize beneficial returns. For comparison, yield rates were 0.17% (2021), 0.29% (2022),
3.84% (2023) and 5.4% (2024).
The other financing sources category is primarily a reflection of debt proceeds. In 2023, the
City issue Limited Tax General Obligation Bonds (LTGO) to benefit capital investment at Fire
Station 85, Gesa Stadium, Memorial Pool Complex, and other General Government benefiting
projects. In 2024, LTGO bonds were issued to support transportation improvements in the
Broadmoor Tax Increment Area.
Expenses in the General Fund were 91% of 2023-2024 budget. Salaries and benefits spending,
referred to as labor costs throughout the remainder of this document , was underbudget by
$1.7M. Supplies spending was underbudget by $760K. Budget for debt principal and interest
included the full impact of issuance of Limited Tax General Obligation Bond if issued early in the
biennium. Instead, issuance was timed to align with project initiation to minimize debt service
impact. This adjustment in debt issuance allowed for $3.6M of budget savings.
Service type spending, however, exceeded budgeted amounts. Budget savings in other
categories as outlined above were identified to offset these overages ($5.4M) as the year
progressed. A summary of notable items affecting overages are outlined in the following table:
Department Description
Municipal Court Jury panel, judge pro tem support, and grant reimbursable items
City Manager Increase in advertising to bolster community engagement
Information Technology Inflationary increase in software subscription costs
Police Prisoner medical and custody costs, facilities operations and
maintenance, vehicle operations and repair
Administrative Services Indigent defense and other legal support
Parks and Recreation Utilities, repair and maintenance at parks and facilities
Finance Utility billing online payment processing
Library Cost of service per contract and facilities operations and repairs
Non-Departmental Animal Control Facility support and facilities operational costs
In the first quarter of 2025, it will be necessary to review capital outlays and transfers out.
Depending upon available budget and continuing project needs, requests for carryover of
budgetary authority into 2025 may occur. A notable example is bond proceeds received in 2024
for Tax Increment Area projects that remain in progress at year end.
As of preliminary 2024 closing, General Fund results reflect a net operating expense for the
biennium of approximately $3.3M. The operational shortfall was recognized in 2023. Activity in
2024 resulted in a small net operational revenue of $20K. While 2024 expenses increased over
2023, the growth in revenue outpaced that expen se change. Capital purposed financial activity
for the biennium is a net revenue of $30M.
During the 2025-2026 budget planning, the projected year end fund balance for General Fund
was $31.3M. Recognizing that the ending fund balance once reduced by unspent bond proceeds
Page 42 of 216
13 | P a g e
is approximately $32M of the $64M, the General Fund starts 2025 in a slightly better position
than anticipated.
The five utilities operated by the City are legally one fund. This combined status benefits debt
issuance due to combined reserve and coverage calculation. To accurately set rates and assure
no utility subsidizes another, however, accounting for each utility is separately maintained.
Please see following tables, graphs and discussion for each utility. Unlike other funds, the fund
balances of utilities are not reflected in the graphs. As utilities assets are heavily weighted by
capital investment, fund balances reported in the utilities are influenced by capital investment,
restricted capital contributions and debt service balances and a portion of rates collected to
replace infrastructure as it is used, and replacement is necessary. Due to these factors, fund
Page 43 of 216
14 | P a g e
balance figures for the utilities do not represent cash spendable solely for operations and
maintenance. Instead, it is important to evaluate facets of fund balance like debt service
coverage ratios, debt covenant required reserve levels, and the composition of rate versus debt
financed capital investment and operating reserves when evaluating fund financial strength.
These elements are an integral part of each rate or revenue requirements study. In 2023-2024,
both the Irrigation and Process Water Reuse Facility Funds were the subject of revenue and rate
analysis. In the new biennium, water and sewer rates will be evaluated as well.
Similar to the tables above for all City and General Fund financial results, both operational and
capital results are uniquely reported. As mentioned previously, utility rate design includes the
consideration of current asset depreciation and the appropriate recovery of rate revenue to
support renewal and replacement construction projects. That value of rate support for capital
projects and the resulting use of those dollars on capital projects is not captured uniquely in
accounting records. Therefore, a portion of the net revenues from operations includes these
dollars collected to support system infrastructure as it becomes obsolete or needs replacement.
Utilities - Water Fund
Operations Financial Results – Water Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Intergovernmental $348,967 $0 $53,006 11%
Charges for Goods and
Services 29,372,860 14,807,765 16,109,416 105%
Page 44 of 216
15 | P a g e
Miscellaneous 112,526 450,810 943,061 1239%
Fine and Penalties 169,866 0 181,195 107%
Revenue & Inflows Totals $30,004,219 $15,258,876 $17,286,679 108%
Operations Financial Results - Water Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Debt Principal $4,523,749 $1,953,934 $2,569,815 100%
Debt Interest 2,618,393 899,637 1,154,729 78%
Services 17,351,116 5,718,959 6,284,599 69%
Salaries and Wages 4,819,994 2,024,120 2,222,982 88%
Personnel Benefits 2,050,348 657,048 585,869 61%
Supplies 3,177,854 1,458,729 908,515 74%
Expense & Outflows
Totals $34,541,454 $12,712,427 $13,726,509 77%
Capital Financial Results – Water Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Intergovernmental $150,000 $0 $0 0%
Other Financing Sources 30,385,083 24,658,203 4,119,740 95%
Revenue - Capital Support 1,842,164 728,942 1,562,097 124%
Page 45 of 216
16 | P a g e
Revenue & Inflows Totals $32,377,247 $25,387,145 $5,681,837 96%
Capital Financial Results – Water Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Capital Outlays 37,976,131
20,915,578
10,440,616 83%
Expense & Outflow Totals $37,976,131 $20,915,578 $10,440,616 83%
Revenues:
Charges for services were 105% of biennial budget. In 2024, revenues were nearly 9% higher
than 2023. This increase was partially the result of a scheduled rate increase of 5% in 2024.
Investment earnings, recorded in Miscellaneous revenues, on available cash during the
biennium was $1.2M thanks to higher than typical interest rates.
Revenue – Capital Support in the Water Fund includes fees for water rights and capital
expansion fees. This revenue is restricted and can only be used for related supporting
purchases.
2023-2024 revenues* in the Water Fund include significant values for support of capital
infrastructure improvements, including bonds ($9.3M), intergovernmental loan proceeds
($12.9M) and ARPA funding ($6.5M). Also include are capital expansion fees assessed to new
users as a buy in to existing system assets in the amount of $2.3M. These revenues are
dedicated to capacity enhancing infrastructure projects.
Expenses:
Overall, expenses were 80% of 2023-2024 budget. Positional vacancies provided savings in
labor cost. Supplies were underbudget primarily due to budget levels for repair and
maintenance related line items that were not used during the biennium. Similarly, budget levels
in the services category related to repair and maintenance more than offset cost in other service
line items. The utility was overbudget in taxes paid related to higher than budgeted revenues.
Capital spending was 83% of budgeted projects. It may be necessary to request carryover of
unused budget. Debt service was slightly underbudget due to timing of loan draws. Loan funds
are disbursed on a reimbursement basis. Therefore, if proceeds are received at a slow pace
than anticipated, debt service is lower.
Page 46 of 216
17 | P a g e
As of preliminary 2024 closing, Water Fund results reflect a net operating revenue of
approximately $5.7M. Annual earnings above expenses are necessary to support debt service
coverage and associated lending covenants, future renewal and replacement capital projects,
and provide an operating reserve in case of emergencies.
Utilities – Irrigation Fund
Operations Financial Results – Irrigation Fund
2022 Actual 2023 Actual 2024 Preliminary 2025 Budget 2026 Budget
Revenues *17,659,066 40,646,021 22,968,516 22,804,294 34,916,758
Salaries and Benefits 2,259,694 2,826,652 3,039,508 3,772,712 3,822,529
Services & Supplies 6,626,700 7,177,688 7,193,114 8,987,455 7,778,597
Debt Service 1,746,242 2,853,571 3,724,544 4,382,861 4,063,099
Capital Outlay 15,564,043 20,915,578 10,440,616 9,175,704 17,886,000
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
Re
v
e
n
u
e
/
R
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Water Utility Fund
Page 47 of 216
18 | P a g e
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Charges for Goods and
Services 4,131,594 2,052,504 2,156,132 102%
Miscellaneous 35,400 80,709 77,183 446%
Revenue & Inflows Totals $4,166,994 $2,133,213 $2,233,315 105%
Operations Financial Results - Irrigation Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Debt Principal $190,000 $0 $190,000 100%
Debt Interest 181,700 136,265 470,556 334%
Services 3,073,689 1,377,231 1,396,968 90%
Salaries and Wages 682,777 314,009 301,071 90%
Personnel Benefits 261,223 32,239 128,777 62%
Supplies 278,862 64,472 70,264 48%
Expense & Outflows
Totals $4,668,251 $1,924,216 $2,557,637 96%
Capital Financial Results – Irrigation Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Other Financing Sources $2,852,589
$9,204,384
$23,603 323%
Revenue – Capital Support 0 58,417 108,673 No budget
Revenue & Inflow Totals $2,852,589 $9,262,801 $132,276 329%
Capital Financial Results – Irrigation Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Capital Outlays 3,180,990
1,315,124
544,551 58%
Expense & Outflow Totals $3,180,990 $1,315,124 $544,551 58%
Revenues:
Irrigation Fund revenues* include funding for capital infrastructure improvements of $9.2M.
Page 48 of 216
19 | P a g e
Charges for services during the biennium was 102% of budget. Revenues of 2024 increased
by 5%, or $54K, over 2023. This increase was associated with customer growth.
Investment earnings, recorded in Miscellaneous revenues, on available cash during the
biennium was $157K.
The Revenue – Capital Support category for irrigation includes water rights fees. This revenue
is restricted and can only be used for related supporting purchases.
Expenses:
Utility-wide expenses were 80% of 2023-2024 budget. Positional vacancies provided savings in
labor cost. Supplies were underbudget (48%) primarily due to budget levels for repair and
maintenance related line items that were not used during the biennium. Similarly, spending in
services category was under budget (90%). Service type savings were realized in repair and
maintenance services. Capital spending was 58% of budgeted projects. This shortfall is
primarily a product of construction timing. It may be necessary to request carryover of unused
budget. Debt service was overbudget due to increased value of bond issuance to support
infrastructure improvements. The change between 2023 and 2024 debt service expense reflects
timing of receipt of proceeds and partial year payment in 2023.
As of preliminary 2024 closing, Irrigation Fund results reflect a net operating loss of
approximately $175K, even with spending under budgeted expenses. Annual earnings above
expenses are necessary to support debt service coverage covenants, future renewal and
replacement capital projects, and provide an operating reserve in case of emergencies.
Utilities – Sewer Fund
2022 Actual 2023 Actual 2024 Preliminary 2025 Budget 2026 Budget
Revenues *2,473,317 11,396,014 2,365,591 2,217,088 2,249,205
Salaries and Benefits 385,381 430,893 405,696 491,732 489,269
Services & Supplies 1,185,860 1,441,703 1,467,232 1,311,283 1,367,619
Debt Service -136,265 660,556 703,750 700,010
Capital Outlay 249,959 1,315,124 544,551 4,065,245 2,310,000
$-
$2
$4
$6
$8
$10
$12
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Irrigation Utility Fund
Page 49 of 216
20 | P a g e
Operations Financial Results – Sewer Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Licenses & Permits $124,820 $14,036 $14,040 22%
Charges for Goods and
Services 23,961,325 11,775,456 11,738,193 98%
Miscellaneous 43,992 411,479 455,187 1970%
Revenue & Inflows Totals $24,130,137 $12,200,972 $12,207,419 101%
Operations Financial Results - Sewer Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Debt Principal $2,795,304 $1,375,756 $793,025 78%
Debt Interest 4,020,641 694,046 1,852,641 63%
Services 9,509,774 4,285,348 3,940,267 86%
Salaries and Wages 4,018,691 2,007,468 2,112,281 103%
Personnel Benefits 1,642,769 730,208 549,929 78%
Supplies 2,447,268 945,814 1,042,102 81%
Expense & Outflows
Totals $24,434,447 $10,038,640 $10,290,245 83%
Page 50 of 216
21 | P a g e
Capital Financial Results – Sewer Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual
2024
Actual
% Biennial
Budget
Used
Intergovernmental $191,860 $0
$191,860 100%
Other Financing Sources 45,193,428 10,818,861 35,383,641 102%
Revenue – Capital Support 2,667,587 1,410,454 2,035,584 129%
Revenue & Inflow Totals $48,052,875 $12,229,315 $37,611,085 104%
Capital Financial Results – Sewer Fund
Expense Category
2023-2024
Biennial
Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Capital Outlays $51,919,357 $19,826,622 $23,913,420 84%
LID 152 Transfer –
Guarantee Fund 0 0 1,787,080 No budget
Expense & Outflow
Totals $51,919,357 $19,826,622 $25,700,500 88%
Revenues:
2023-2024 revenues* in the Sewer Fund include significant values for support of capital
infrastructure improvements, including special assessment bond anticipation notes ($21M) and
intergovernmental loan proceeds ($25.1M). Also include are capital expansion fees assessed to
new users as a buy in to existing system assets in the amount of $3.4M. These revenues are
dedicated to capacity enhancing infrastructure projects. In 2023, the Sewer Utility avoided
issuance of debt by way of use of capital expansion reserves to support p rojects in the
Broadmoor Tax Increment Area.
Licenses and permit revenue decreased with the move of a processor from municipal sewer
to PWRF waste discharge.
Charges for services during the biennium was 98% of budget. This reduction is partially the
result of realignment of industrial customer to Process Water Reuse Facility in accordance with
Department of Ecology permit requirements.
Investment earnings, recorded in Miscellaneous revenues, on available cash during the
biennium was $590K.
Revenue – Capital Support in the Sewer Fund includes capital expansion fees. This revenue
is restricted and can only be used for related supporting purchases.
Expenses:
Page 51 of 216
22 | P a g e
For the sewer utility, expenses were 86% of 2023-2024 budget. Supplies were underbudget
(81%) primarily due to repair and maintenance related budget that were not used during the
biennium. Additionally, chemical supplies budget was more than sufficient for biennial
purchases. Similarly, budget levels in the services category were underbudget, spending only
86% of budget. Repair and maintenance related services accounted for most of category
savings. Capital spending was 84% of budgeted projects. When projects continue into the new
biennium, a carryover of unused budget will be requested from Council. Debt service was
underbudget related to the timing of proceeds drawn from reimbursement-based loans.
As of preliminary 2024 closing, Sewer Fund results reflect a net operating revenue of
approximately $3.7M. These earnings support debt service coverage covenants, future
renewal and replacement capital projects, and provide an operating reserve in case of
emergencies.
Utilities – Stormwater Fund
2022 Actual 2023 Actual 2024 Preliminary 2025 Budget 2026 Budget
Revenues *15,152,916 24,430,287 49,818,504 43,436,431 19,601,380
Transfers Out --1,787,080 --
Salaries and Benefits 2,425,150 2,800,502 2,929,515 3,318,430 3,314,296
Supplies and Services 4,833,433 5,231,162 4,982,369 6,208,124 5,600,623
Debt Service 4,850,621 2,069,802 2,645,666 24,303,375 3,776,748
Capital Outlay 14,271,741 19,826,622 23,913,420 12,406,000 6,391,055
$-
$10
$20
$30
$40
$50
$60
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Sewer Utility Fund
Page 52 of 216
23 | P a g e
Operations Financial Results – Stormwater Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Received
Intergovernmental $50,000 $119,676 $35,324 310%
Charges for Goods and
Services 4,913,799 2,533,548 2,672,720 106%
Miscellaneous 3,200 76,415 131,937 6511%
Revenue & Inflows Totals $4,966,999 $2,729,639 $2,839,981 112%
Operations Financial Results - Stormwater Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual
2024
Actual
% Biennial
Budget Used
Debt Principal $60,000 $0 $60,000 78%
Debt Interest 163,400 42,462 146,633 63%
Services 2,256,163 1,015,979 927,414 86%
Salaries and Wages 1,588,290 767,617 842,095 103%
Personnel Benefits 671,762 245,158 245,939 78%
Supplies 150,500 28,150 40,880 81%
Expense & Outflows
Totals $4,890,115 $2,099,366 $2,262,961 89%
Capital Financial Results – Stormwater Fund
Revenue Category
2023-2024
Biennial Budget 2023 Actual
2024
Actual
% Biennial
Budget Used
Intergovernmental $0
$36,105
$22,227 No budget
Other Financing Sources 2,870,000 2,867,824 0 100%
Revenue & Inflow Totals $2,870,000 $2,903,929 $22,227 102%
Capital Financial Results – Stormwater Fund
Expense Category
2023-2024
Biennial Budget 2023 Actual 2024 Actual
% Biennial
Budget
Used
Capital Outlays $2,099,917 $420,930 $889,844 62%
Expense & Outflow
Totals $2,099,917 $420,930 $889,844 62%
Page 53 of 216
24 | P a g e
Revenues:
Revenues* recorded in the Stormwater Fund include capital supporting inflows of $2.9M. The
City also received two State grants, totaling $213K to support operations efforts.
Charges for services were 106% of biennial budget. Resulting in additional revenues of $292K.
Rates were not adjusted during the biennium, so revenues are associated with addition of
customers.
During the biennium, the Stormwater Fund also recognized interest earnings of $205K, a
meaningful increase over historical levels. For comparison, revenues in 2021-2022 biennium
were $19K.
Expenses:
Expenses in the Stormwater Fund were 81% of 2023-2024 budget. Positional vacancies
provided savings in labor cost. Supplies were underbudget (46%) primarily due to unused
repair and maintenance items. Similarly, budget levels in the services category were
underbudget (86%). Service type expenses reflecting notable savings include budgeted repair
and maintenance and engineering costs. Capital spending was 62% of budget.
As of preliminary 2024 closing, Stormwater Fund results reflect biennial net operating revenue
of approximately $1M. These earnings support debt service coverage covenants, future
renewal and replacement capital projects, and provide an operating reserve in case of
emergencies.
The Process Water Reuse Utility Fund (PWRF) is a subset of the Utility Fund. As such, its
financial results impact the combined fiscal responsibility and credit worthiness of the Utility as
a whole. Important operational and infrastructure changes made at the PWRF in the recent
2022 Actual 2023 Actual 2024 Preliminary 2025 Budget 2026 Budget
Revenues *2,917,840 5,633,555 2,862,222 2,687,234 2,780,182
Transfers Out -----
Salaries & Benefits 992,533 1,089,605 1,181,871 1,208,480 1,226,673
Supplies & Services 1,087,030 1,044,129 968,294 676,829 692,731
Debt Service -42,462 206,633 217,081 217,831
Capital Outlay 427,946 420,930 889,844 1,288,519 1,483,001
$-
$1
$2
$3
$4
$5
$6
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Stormwater Fund
Page 54 of 216
25 | P a g e
couple of years resulted in a significant change to rate structure and revenue requirements
beginning in 2025. While the cost-of-service study recently concluded was carefully planned
and scrutinized, 2025 will be the first year of new operational practices and the addition of the
Pasco Resource Recovery Center expenses. Therefore, a robust mid-biennium review will
evaluate results during January through September of 2025.
Page 55 of 216
26 | P a g e
All Special Revenue Funds are not reported in this document. Instead, those included are
supportive of capital projects, certain funds that may require rate or revenue analysis in the
coming biennium, and those of special interest to Council.
City Streets
Revenues recorded in the City Streets Fund 84% of budget. Intergovernmental revenue from
the State of Washington in the form of motor vehicle fuel tax resulted revenues of $1.8M, or 97%
of budget.
Charges for services were 71% of biennial budget. This revenue source is directly associated
with pavement preservation projects undertaken in the biennium.
Licenses & permits revenues category is primarily the result of franchise fees received from
cable utility providers. This revenue source decreased significantly in the current biennium, lower
by $213K, reflecting receipt of 60% of budgeted revenues. As use of streaming services increase
and cable use wanes, revenues are expected to continue decreasing.
The General Fund receives utility tax revenues with a portion dedicated specifically to street
maintenance. Therefore, transfers in were made to the City Street fund in the amount of $587K,
or 105% of budget, were recognized in the biennium.
Expenses recorded represent 93% of 2023-2024 budget. Labor costs nearly met budgeted
expenses. Supplies were underbudget (91%) primarily due to unused budget maintenance
projects. One area of supplies with greater cost was chemicals. However, other supplies savings
offset this overage. Biennial needs in the services category required use of all but $2K of budget.
Capital spending for equipment was 78% of budget. All capital spending in the City Streets Fund
relies on regular fund revenues.
It will be necessary in the coming biennium to evaluate methodology to support new revenue
streams to support City Street Fund operations and maintenance efforts. One option includes
the establishment of a transportation benefit district (TBD). Cities can form TBDs that raise
revenue through vehicle licensing fees or sales taxes. In turn, these funds can support
construction, maintenance and operations costs that benefit the transportation network.
Page 56 of 216
27 | P a g e
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 2,508,566 2,287,022 1,899,935 2,331,368 2,345,821
Transfers Out 36,551 241 20,196 --
Salaries and Benefits 557,556 710,639 989,965 951,387 945,253
Supplies and Services 1,875,501 1,466,071 1,698,732 1,864,498 1,759,748
Debt Service -----
Capital Outlay -167,748 -182,000 206,600
Fund Balance 1,120,720 1,063,044 254,086 (412,431)(978,211)
$(1,500,000)
$(1,000,000)
$(500,000)
$-
$500,000
$1,000,000
$1,500,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
City Streets Fund
Page 57 of 216
28 | P a g e
Arterial Streets
Revenues recorded in the Arterial Streets Fund for the biennium were 100% of budget.
Intergovernmental revenue from the State of Washington in the form of motor vehicle fuel tax
resulted revenues of $943K, or 113% of budget.
This fund is the beneficiary of proceeds from red light camera infractions net any associated
program costs in the form of a transfer in from General Fund. For this biennium the benefit to
Arterial streets was $67K.
Investment earnings, a miscellaneous revenue to the fund were $154K.
Expenses recorded represent 89% of 2023-2024 budget. The fund has two expenses, transfers
out funding capital projects in the Construction Fund and an administrative service fee
associated with accounting support. There is not an operations element of this fund. Instead, it
exists to augment capital improvements.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 725,354 698,776 551,439 530,700 511,057
Transfers Out 222,859 1,239,657 1,177,024 260,648 40,000
Services 3,467 3,143 3,300 12,622 13,884
Fund Balance 2,506,957 1,962,933 1,334,048 1,591,478 2,048,651
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Arterial Streets Fund
Page 58 of 216
29 | P a g e
Street Overlay
Revenues recorded in the Street Overlay Fund for the biennium were 112% of budget.
The General Fund receives utility tax revenues a portion of which are dedicated specifically to
street overlay maintenance efforts. Therefore, transfers in were made to the Street Overlay
Fund in the amount of $2.3M, or 105% of budget, were recognized in the biennium.
Investment earnings, a miscellaneous revenue to the fund, were $149K.
Expenses recorded represent 87% of 2023-2024 budget. The fund has two expenses, transfers
out funding capital projects in the Construction Fund and an administrative service fee
associated with accounting support. There is not an operations element of this fund. Instead, it
exists to augment capital improvements.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 914,690 1,285,021 1,276,788 1,198,000 1,178,000
Transfers Out 1,378,205 3,689,087 907,280 866,068 1,287,521
Services 20,454 27,616 90,961 37,750 37,750
Fund Balance 2,506,957 1,253,972 1,532,519 1,826,701 1,679,430
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Street Overlay Fund
Page 59 of 216
30 | P a g e
I-182 Impact
Revenues recorded in the I182 Fund for the biennium were 102% of budget.
Charges for services associated with development projects in the designated zone recognized
fees at 80% of budget, or $902K.
Investment earnings, a miscellaneous revenue to the fund, were $177K.
Expenses recorded in this fund met budgetary expectation. The fund has two expenses,
transfers out funding capital projects in the Construction Fund and an administrative service
fee associated with accounting support. There is not an operations element of this fund. Instead,
it exists to augment capital improvements.
Since 2014, this fund has recognized revenues of $5.4M.
Roadway Projects in Capital Improvement Plan
Identified as Unsecured or Unknown Funding
Year Value
2025 $10.3M
2026 17.8M
2027 24.1M
2028 27.7M
2029 28.7M
2030 27.3M
Total $135.9M
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 1,599,053 615,703 561,510 610,000 600,000
Transfers Out 1,664,854 448,295 1,153,757 235,000 295,000
Services 2,317 2,619 2,750 4,579 5,037
Fund Balance 2,506,957 2,523,671 1,928,674 2,299,095 2,599,058
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
/
E
x
p
e
n
s
e
s
I-182 Impact Fee
Page 60 of 216
31 | P a g e
Ambulance
Revenues recorded in the Ambulance Fund for the biennium were 110% of budget.
The ambulance fund receives intergovernmental revenue from the Ground Emergency Medical
Transport (GEMT) entitlement program to offset unrecovered costs for Medicaid patients. Net
revenues for this service, after discounts, were 70% of budget. In the biennium, the fund was
the beneficiary of SAFER grant funding to offset cost of newly hired firefighters and paramedics.
Related revenues accounted for 107% of budget.
Charges for services include monthly availability fees assessed by utility billing and transport
fees associated with demand for ambulance services. Revenues recorded for both categories
of services were greater than budget accounting for 105% of anticipated revenues.
The General Fund provides a subsidy for $420K annually via a transfer in. Also represented in
the revenue category of transfers in are ARPA reimbursements related to the patient navigator
program totaling $285K.
Expenses recorded represent 100% of 2023-2024 budget. Labor cost was slightly over budget,
$68K, and a result of overtime and holiday pay above budgeted figures . Supplies spending
totaled 116% of budget. This overage was primarily attributed to medical supplies spending.
Services were 95% of budget.
Biennial revenues were less than expenses by $798K. The last revenue requirement study was
completed in October of 2022. The result was a series of annual rate increases from 2023 –
2025. A revenue requirements study will take place in 2025 to evaluate rate sufficiency.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 11,378,728 11,813,105 13,691,048 13,722,624 13,251,592
Salaries and Benefits 7,086,156 8,555,428 9,440,847 10,544,764 10,757,077
Supplies & Services 3,153,617 3,748,200 4,214,844 3,367,834 3,463,181
Debt Service 12,910 33,759 32,000 22,791 12,859
Capital Outlay 149,675 115,244 162,413 --
Fund Balance 7,901,889 7,296,121 7,137,065 6,924,300 5,942,774
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$-
$2
$4
$6
$8
$10
$12
$14
$16
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Ambulance Fund
Page 61 of 216
32 | P a g e
American Rescue Plan Act (ARPA)
The City was the recipient of $17.4M of ARPA funding from the Federal Government. Revenues
are recorded as funding is earned by use for ARPA eligible programs. To use full funding provided
all dollars were required to be obligated through contractual agreements as of December 31,
2024. Over the next two years, ending December 31, 2026, it is necessary to fully expend or
return funds.
Notable remaining use of funding include renovation of the MLK Center, Boys and Girls Club
improvements, continued support of the resource navigator program, and investment in Pasco
Specialty Kitchen equipment.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 2,759,430 6,706,837 1,765,163 2,676,000 1,231,157
Transfers Out 2,540,243 6,375,798 1,901,978 2,586,797 1,195,823
Salaries and Benefits 83,792 50,647 42,664 53,010 53,939
Supplies & Services 22,612 20,580 120,521 86,823 4,015
Fund Balance 113,438 373,250 73,250 22,620 -
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$-
$1
$2
$3
$4
$5
$6
$7
$8
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
American Rescue Plan Act Fund
Page 62 of 216
33 | P a g e
Animal Control & Services
Revenues recorded in the Animal Control and Services Fund for the biennium were 102% of
budget.
Charges for services for the most part are the result of funding to offset operational expenses
from the cities of Kennewick, Richland. Pasco’s share of this revenue to the fund is a transfer
in from the General Fund. Other charges for services included fees associated with boarding,
adoption and surrender of animals collected from customers of the facility. In the biennium, 100%
over budget were recorded.
Biennial activity also includes donations, a miscellaneous revenue, in the amount of $60K.
Expenses recorded represent 98% of 2023-2024 budget. Labor cost was 96% of budget. 2023
was the first full year of City operational control of the facility. Therefore, budget setting was
challenging, especially where line items of specific supplies and services activity are considered.
Considering the budget for both categories, actual spending was a small amount over budget,
$10K. Spending of larger costs included medical services ($859K), medical su pplies ($310K),
operational and janitorial supplies ($270K), utilities ($80K), and insurance ($35K).
2022 Actual 2023 Actual 2024
Preliminary
2025
Budget
2026
Budget
Revenues 1,837,877 2,316,545 2,550,396 2,366,358 2,366,358
Salaries and Benefits 376,994 1,331,275 1,301,027 1,394,292 1,400,828
Supplies & Services 1,418,915 900,670 1,126,770 1,003,760 1,007,415
Fund Balance 1,065 85,664 208,263 176,569 134,684
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Animal Control Fund
Page 63 of 216
34 | P a g e
HAPO
Revenues recorded in the HAPO Fund for the biennium were 18% of budget. Revenue in this
fund is solely based on transfer in from the General Fund and any resulting interest earnings.
Expenses recorded represent 68% of 2023-2024 budget, or $370K. Of this expense value $325K
are payments made to Franklin County to subsidize operational losses. The remaining expenses
were associated primarily with facility audit.
During 2025, a more detailed overview of HAPO reserves and accounting activity will be pursued
with County.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 198,626 64,060 37,817 152,000 225,700
Services 167,168 200,096 170,640 227,092 227,301
Fund Balance 373,795 237,759 104,936 29,844 28,243
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$-
$50,000
$100,000
$150,000
$200,000
$250,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
HAPO Fund
Page 64 of 216
35 | P a g e
Parks Development
Revenues recorded in the Park Development Fund for the biennium were 222% of budget, or
$1.3M additional revenues.
Except for investment earnings on available cash reserves, charges for services related to
development are the sole revenue source in this fund. Investment earnings, a miscellaneous
revenue to the fund, were $288K.
Expenses recorded represent 49% of 2023-2024 budget. The fund has two expenses, transfers
out funding capital projects in the Construction Fund and an administrative service fee
associated with accounting and administrative support. Transfers out ($1.5M) were made as
construction spending advances. For those projects not budgeted in the new biennium, but with
remaining 2023-2024 budget authority, a carryover may be requested from Council. There is not
an operations element of this fund. Instead, it exists to augment capital improvements.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenue 671,507 1,234,842 1,281,372 1,070,500 1,165,000
Transfers Out 193,087 997,403 498,703 1,066,210 900,000
Services 7,271 11,940 12,537 10,250 11,500
Fund Balance 3,532,329 3,757,829 4,527,961 4,522,001 4,775,501
$-
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
$-
$0.20
$0.40
$0.60
$0.80
$1.00
$1.20
$1.40
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Park Development Fund
Page 65 of 216
36 | P a g e
Capital Improvements (REET)
Revenues recorded in the Capital Improvements Fund for the biennium were 84% of budget.
Except for investment earnings on available cash reserves, Real Estate Excise Tax (REET)
are the sole revenue source in this fund. Investment earnings, a miscellaneous revenue to
the fund, were $732K.
Expenses recorded met 2023-2024 budget. The fund has two expenses, transfers out funding
capital projects in the Construction Fund and an administrative service fee associated with
accounting and administrative support. Transfers out ($11.6M) were made as construction
spending advances. For those projects not budgeted in the new biennium, but with remaining
2023-2024 budget authority, a carryover may be requested from Council. There is not an
operations element of this fund. Instead, it exists to augment ca pital improvements.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenue 3,122,288 2,489,911 3,103,171 2,800,000 2,925,000
Transfers Out 3,068,509 5,325,424 6,304,600 3,075,552 115,000
Services 29,771 20,734 21,771 54,294 59,723
Fund Balance 12,214,772 9,934,497 6,711,297 6,381,451 9,131,728
$-
$2
$4
$6
$8
$10
$12
$14
$-
$1
$2
$3
$4
$5
$6
$7
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Capital Improvements Fund (REET)
Page 66 of 216
37 | P a g e
Economic Development
Revenues recorded in the Economic Development Fund for the biennium were 142% of
budget, exceeding expectations by $1.6M.
Intergovernmental revenues resulting from an interlocal agreement sharing State Sales Tax
proceeds with Kennewick Public Facilities District contributed $1.2M. Miscellaneous revenues
included farm lease proceeds and interest earnings, plus in 2023 an insurance recovery of
$772K.
Expenses recorded represent 70% of 2023-2024 budget. Labor costs were 42% of budget.
Supplies expenses were also significantly less than budgeted, 41%. Together, savings in
these expense categories totaled $332K. Services type spending exceeded budget by 48%, or
$460K, primarily due to electricity cost and professional services planning for Broadm oor Tax
Increment Area. Transfers out to Construction Fund in support of PWRF pretreatment pond
project were 31% of budgeted, leaving nearly $1.1M unexpended. Capital outlays also ended
the biennium with available budget of $1.3M with 74% of budget spent. Where necessary
those unspent capital budgets (capital and transfer out), will be included in a request to Council
for carryover to the new biennium.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenue 2,129,244 2,489,911 3,103,171 1,775,000 1,800,000
Transfers Out 1,228,000 480,000 13,656 200,000 2,450,000
Salaries and Benefits 192,305 63,298 100,853 197,258 197,589
Services & Supplies 582,037 1,052,840 444,550 646,602 472,858
Capital Outlay 29,677 311,986 653,665 --
Fund Balance 15,489,478 16,071,265 17,961,712 18,692,852 17,372,405
$-
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$3.50
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Economic Development Fund
Page 67 of 216
38 | P a g e
Included in this section of the report are a review of the Operations and Maintenance Fund for
equipment and vehicles and City-provided Health Benefits Fund.
Other City internal service funds include the Equipment Replacement Funds. The replacement
funds are used to account for accumulation of savings for, and replacement of, City vehicles and
equipment. In the 2025-2026 biennium, the rate of planned saving was contracted to minimize
cost on funding City departments. This measure is temporary in nature. Long term financial
planning matching asset depreciation and expected needed replacement will be necessary.
Equipment Operations & Maintenance
Revenues recorded in the Equipment Operations & Maintenance Fund for the biennium were
107% of budget, exceeding expectations by $332K.
Except for miscellaneous revenues, charges for service assessed to other City funds in
support for vehicle and equipment service and fuel purchases are the sole revenue in this
Fund. Miscellaneous revenues were composed primarily refunds and rebates ($44K) and a
small amount of interest earnings ($3.5K).
Expenses recorded represent 95% of 2023 -2024 budget. Labor costs were 83% of budget due
to vacancies early in the biennium. Supplies expenses were 93% of budget. Services type
spending exceeded budget by 28%, or $215K, primarily due to repairs made by community
service shops reflective of specialize needs like emergency service vehicles and autobody
repairs.
Expenses for the biennium were slightly higher than revenues. It will be necessary to revise
shop service rate in the coming biennium to adequately recuperate costs.
2022 Actual 2023 Actual 2024
Preliminary
2025
Budget
2026
Budget
Revenues 2,597,434 2,294,903 2,644,211 2,571,950 2,571,950
Salaries and Benefits 744,813 806,575 895,690 1,194,244 1,219,082
Services & Supplies 1,799,293 1,755,132 1,561,567 1,935,001 1,948,876
Fund Balance 227,708 2,900 189,854 (367,441)(963,449)
$(1,200,000)
$(1,000,000)
$(800,000)
$(600,000)
$(400,000)
$(200,000)
$-
$200,000
$400,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
/
R
E
x
p
e
n
s
e
s
Equipment Operations & Maintenance Fund
Page 68 of 216
39 | P a g e
Health Benefits Fund
Revenues recorded in the Health Benefits Fund for the biennium were 102% of budget,
representing additional premium recognition of $354K.
Except for miscellaneous revenues, charges for service in the form of per employee premiums
are the sole revenue in this Fund. Miscellaneous revenues were composed primarily refunds
and rebates ($596K) and interest earnings ($284K).
Expenses recorded represent 102% of 2023-2024 budget, overbudget by $323K. This overage
is despite a Council approved amendment in 2024 increasing budget by $4.745M. Labor costs
were 45% of budget due to vacancies early in the biennium. Services, in the form of payment
of insurance claims primarily, were 103% of budget.
Two significant events during the biennium have proven problematic where this fund is
concerned. First, a cybersecurity event affecting a large claims exchange significantly
interrupted data and related processing of claims. Then, the bankruptcy of the Cit y’s third-party
claims administrator served to further delay and obscure data for claims processing. As of the
end of the year, important and valuable progress has been made to gain new service providers.
Expectations for the coming biennium include carefu l evaluation and analysis with service
providers and an employee wellness committee to assess financial and planning level decision
for the long-term benefit of the fund.
2022 Actual 2023 Actual 2024
Preliminary 2025 Budget 2026 Budget
Revenues 7,368,755 8,460,447 8,889,099 9,638,539 9,984,000
Salaries and Benefits 94,912 38,588 106,317 105,016 105,020
Services 7,679,977 9,265,552 8,092,461 6,728,292 7,591,748
Fund Balance 3,907,903 3,064,850 3,755,171 6,560,402 8,847,634
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
$-
$2
$4
$6
$8
$10
$12
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Ex
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Health Benefit Fund
Page 69 of 216
40 | P a g e
The Construction Fund consolidates funding for, and spending on, governmental-type
construction projects. Approximately, 40% of the Fund’s budget remained unspent through
preliminary close figures for 2024. Upon completion of yearend, projects will be evaluated. If
the project was not completed in 2024 and budget remains as of December 31, 2024, request
for budgetary carryover will be presented to Council.
Per Ordinance 4379, where a purchase is authorized in the City’s current budget with sufficient
funds available, purchases less than $300,000 are within the City Manager’s purchase
authority. All purchases between $100,000 and $300,000 are reportable to th e City Council.
Description Vendor Amount
I-182 & Broadmoor Interchange Atlas $112,624
Materials Testing Services (On-Call) Atlas 250,000
Materials Testing Services (On-Call) Baer Testing & Engineering 250,000
Emergency Medical Consistent Care 282,749
Janitorial Supplies Crown Paper 300,000
Transportation Services (On-Call) Fehr & Peers 150,000
Downtown Plan Framework 182,136
A Street & 6th Pedestrian Crossing Improvements H.W. Lochner 129,527
Materials Testing Services (On-Call)
Intermountain Materials
and Geotechnical 250,000
PROS Master Plan MIG 124,883
Financial Advising – Debt Issuance
Northwest Municipal
Advisors 130,000
Housing Action Plan Oneza & Associates 217,320
Basketball Court Resurfacing 100,000
PWRF Pretreatment Project RH2 Engineering 300,000
PWRF Engineering Report – original RH2 Engineering 199,739
PWRF Engineering Report – amendment RH2 Engineering 297,378
City Hall and Police HQ Generators Engineering Sazan Group 180,500
Fire Station 85 Construction Management
Strategic Construction
Management 127,971
Transportation Services (On-Call) Transpo Group USA 150,000
Shoreland Planning WA St Dept of Ecology 130,000
SMP User Guide & Tracking Monitoring Adaptive
Mgt Framework White Bluffs Consulting 115,000
PWRF Engineering Report RH2 Engineering, Inc 179,398
Page 70 of 216
41 | P a g e
Description Vendor Amount
PWRF Pretreatment Improvements Program
Management Assistance RH2 Engineering 250,000
SMA Court Resurfacing
Quality Products &
Services 112,883
Sylvester St Pipe Replacement Project MacKay Sposito 196,923
Schlagel Park SW Pipe Replacement MacKay 196,818
On-Call Traffic Engineering Services CivTech Inc 150,000
Water Rights Technical Assistance Aspect Consulting 260,500
Gesa Stadium Improvements ALSC 292,155
Total Contracts $5,618,504
2023 - 2024 Donations
Purpose Donor Amount
After School Program Bank of America – TUW Prins Charitable $3,452
Darigold Inc 1,400
Advanced Driver Training Services Inc 250
Athletic Program Darigold Inc 5,200
Cable Bridge Run Runner’s Soul 1,800
Cinco de Mayo Pasco Economic Development Project 10,000
Les Schwab 5,000
Battelle 1,000
Fiesta Foods 2,500
HAPO Community Credit Union 1,000
MP Family Services LLC 1,000
Edison Valerio State Farm 1,000
Port of Pasco 2,500
Quantum Legal PLLC 4,000
Twin City Foods Inc 1,000
Concert in the Park Series Pasco Economic Development Project 2,000
Fall Festival Botanas Culichi LLC 58
Pasco 2,000
Gesa Credit Union 4,000
Lourdes Health Network 4,000
Renewal by Andersen 500
Fiery Food Festival Pasco Economic Development Project 3,000
Bank of Idaho 1,000
Port of Pasco 2,500
Grand Ole 4th of July Renewal by Andersen 500
Page 71 of 216
42 | P a g e
Rolling Hills Chorus 700
Rave Soccer Mentor Program Rave Foundation 7,500
Recreation Bank of Idaho 500
Darigold Inc 14,360
Purpose Donor Amount
Recreation, continued American Family Insurance 500
Hayden Homes 500
Franklin PUD 2,500
Gesa Credit Union 4,000
Dorian 262
McCurley Honda 250
Renewal by Andersen 1,750
Senior Services anonymous 23
Softball Athletic Darigold Inc 1,500
Volunteer Reception Pasco Economic Development Project 700
Winterfest Amazon 4,000
Kiwanis Club of Pasco 500
Spokane Teachers Credit Union 20,000
Youth Cross Country Darigold Inc 2,800
Youth Scholarship Darigold Inc 6,600
Moon Security Services Inc 1,500
DC Vending 9,172
Dorian 959
anonymous 2,244
Youth Sports Equity Study National Parks and Recreation Association 20,000
Other Donations Pasco Economic Development Project 1,250
Darigold Inc 3,900
anonymous 125
Renewal by Andersen 450
Runners Soul 200
anonymous 659
Total Donations for Events $170,063
Page 72 of 216
43 | P a g e
Glossary of Terms
REVENUES
Taxes – Include revenues received from taxes. These revenues are not directly associated nor
assessed to payor based on individual services received.
General Property Tax – Assessed to properties inside incorporated area of City based on
assessed value and levy total.
Retail Sales Tax – The City receives general sales tax, public safety sales and criminal
justice sales tax.
Breakdown of Sales Tax Rate 2024 Rates
State 6.5%
City/County (85%/15%) 1.0%
Transit 0.6%
Public Safety* 0.3%
Criminal Justice** 0.1%
Juvenile Detention 0.1%
Mental Health 0.1%
Pasco Public Facilities District 0.2%
Total 8.9%
Per RCW 82, 60% of public safety sales tax is retained by the County. The remaining 40% is
allocated to cities on a per capita basis. Also, as directed by RCW 82, criminal justice sales
tax is distributed between County and Cities. In this instance, 90% is distributed to cities
and unincorporated areas, following the County’s allocation of 10%.
Real Estate Excise Tax – Sales tax imposed on sales of real property.
Utility Tax – Tax imposed on gross revenue of public utilities operating in the City. Pasco’s
rate is 8.5%.
Other taxes – Included in this category of revenue are gambling, admissions and leasehold
tax.
Licenses and Permits – Fee associate with meeting compliance for regulatorily required action.
Intergovernmental – Revenues are received from other governmental entities. This revenue can
serve an operational or capital purpose. Most often the revenue is tied to a speciflc service or
project disallowing any other use.
Page 73 of 216
44 | P a g e
Charges for Goods or Services – These revenues are based on an exchange transaction. For
enterprise funds, like utilities, the revenue is rate based and directly associated with cost of
providing service. In governmental funds, the charge may not fully recover cost. An example is
parks and recreation class fees.
Fines and Penalties – These fees are primarily assessed for lack of compliance or delay in timely
payment and assessed through municipal court, police or utility billing transactions.
Other Financing Sources – Includes infiow associated in bond or other debt proceeds.
Transfers (in) or Subsidy – Includes authorized movement of funding from another Fund either to
support capital project or offset flnancial shortfall
EXPENSES
Labor costs – Includes salaries and wages paid to City employees in accordance with rates,
hours, terms and conditions authorized by law or stated in labor contracts.
Personnel Benefits – Employers share of beneflts provided to City employees in addition to
compensation.
Debt Service – This category includes debt interest and debt principal repayment on issued
general obligation or revenue bonds and intergovernmental loans.
Services – Professional and technical services provided by governments (federal, state, or local),
other funds, or private entities. Also, pass-through payments from federal, state or local
governments that are passed through the City.
Supplies – Items purchased for consumption or use by the City or items purchased for resale.
Capital Outlays – Expenditures related to the purchase or construction of long-lived tangible or
intangible assets.
Transfers Out – Activity in this account is the resulting, opposite entry to transfers (in) or Subsidy.
Represents funding moving from one City fund to another to provide flnancing necessary to
subsidize operations.
Other financing uses – Represents funding moving from one City fund to another to provide
flnancing for capital projects.
Page 74 of 216
March 24, 2025
Pasco City Council
Workshop
Pa
g
e
7
5
o
f
2
1
6
2023-2024
Financial Review
March 24, 2025
Pasco City Council
Pa
g
e
7
6
o
f
2
1
6
2023-2024 Financial
Summary
•Adopted Budget projected a net reduction in
fund balance City-wide to support
operational and capital initiatives
•Use of reserves was anticipated to offset
current biennium revenue shortfall
•Results of biennial activity resulted in a City-
wide, net revenue of $58M
•Assessment of individual fund results
important to analysis
3
Pa
g
e
7
7
o
f
2
1
6
4
Budget Amendments
General Fund Utility Funds
Special
Revenue
Funds
Internal
Service Funds
Others – Debt
Service and
Fiduciary
•Revenue budget amendments were $25.5M
•Unanticipated capital debt and grant funding
•Interfund inflows for staffing increases related to
health fund premiums
•Various charge for service improvements across
funds
•Healthy investment income due to higher interest
rates
•Less than anticipated revenues due to economic
woes tied to development
•Expense budget amendments were $53.8M
•Transfers & spending for capital projects
•Overtime and seasonal needs
•Cross departmental transfer to support
labor union negotiations
•Service category revisions
•Health benefits ($4.8M), police
leases ($1.5), impact fee & affordable
housing pass through ($2.9M)
•Increase in debt service – new project
funding
Within a fund, budget availability between expense categories can be shared if overall fund
expenses do not exceed Council approved authority
Pa
g
e
7
8
o
f
2
1
6
General Fund
5
•Revenues 104% of amended
operations budget
•$8M improvement in revenues
between 2023 and 2024
•Retail sales tax increased $3.2
•Miscellaneous revenues,
primarily due to interest income
with higher rates increased
$1.2M
•Intergovernmental revenues up
$1.3M, reflect Dept of
Commerce pass through grant
•Expenses 99% of amended
operations budget
Based on budget, General Fund will use $13M of reserves
for operations in 2025-2026 biennium.
*Revenues in 2023 and 2024 include debt proceeds of $56M
Pa
g
e
7
9
o
f
2
1
6
General Fund
6
•Change in ending fund balance net
of funding restricted for future
capital project completion, is ~
$27.6M.
•Preliminary ending fund balance of
$64M of which ~$38.7M is
unavailable for operations as most
of it is restricted bond proceeds for
capital purposes.
•~$700K of reserves were used.
Pa
g
e
8
0
o
f
2
1
6
Water Utility Fund
7
•Operations revenue 108% of budget.
•Primarily from charges for water
services in biennium 105% of
budget
•Interest income, $1.2M. In prior
biennium, $128K.
•Expenses 78% of amended
operations budget
•Net operating revenue for the
biennium was $5.7M
•Required bond reserve, $1.3M
•Debt Service Coverage 2024,
1.4 times. Dipping to 1.07 with
2025 budget values.
•O & M reserve 2025 budget,
$1.6
•Rate supported renewal and
replacement of assets – 2024
Depreciation value, $2.8M
•Revenues in 2023 and 2024 include debt
proceeds of $31M.
•For 2025-2026 biennium, projected new debt for
capital improvements, $24M.
Pa
g
e
8
1
o
f
2
1
6
Irrigation Fund
8
•Operations revenue 105% of budget.
•Irrigation service revenue over
budget expectation was an
additional $77K, available to cover
1.7% of annual expenses
•Expenses 97% of amended operations
budget
•Results of biennial operations are a
$175K loss.
•Debt Service Coverage 2024,
0.52%
•O & M reserve 2025 budget, $250K
•Rate supported renewal and
replacement of assets – 2024
Depreciation value, $630K
•2025 rate amendment will improve
Revenues include debt proceeds of $9.2M in
2023
Pa
g
e
8
2
o
f
2
1
6
Sewer Fund
9
•Operations revenue 101% of budget.
•Charges for services were slightly
under budget with movement of
processor from sewer to PWRF
service
•Expenses 85% of amended operations
budget
•Results of biennial operations are a net
revenue of $3.7M.
•Required bond reserve, $1.3M
•Debt Service Coverage 2024, 2.7
times. Dipping to 0.87 for 2025
budget
•O & M reserve 2025 budget, $1.2M
•Rate supported renewal and
replacement of assets – 2024
Depreciation value, $2.4M
*Revenues include debt proceeds of $43.7M in
2023 – 2024 biennium.
In 2025, finalized LID 152 debt proceeds will
refinance $19.5M of outstanding bond
anticipation note. Other budgeted 2025-2026,
debt of $15.5M for capital projects.
Pa
g
e
8
3
o
f
2
1
6
Other Utility Funds
10
•Process Water Reuse Fund
•Adopted 2025 – 2026 Budget does not reflect addition of Pasco Resource Recovery
Center or new costs identified as part of cost-of-service study conducted in 2024
•2025 is initial year of these changes that have a significant impact on cost and resulting
revenue
•Based on actual results through September 2025, budget will be amended
•Stormwater Fund
•Last rate change occurred in 2022
•Revenue requirements study will need to be completed in biennium
•Net operating revenue in 2023-2024 biennium equaled $1M. Between 2023 and 2024, net
income decreased by 13%
Pa
g
e
8
4
o
f
2
1
6
City Streets & I-182 Impact Funds
11
$(1,500,000)
$(1,000,000)
$(500,000)
$-
$500,000
$1,000,000
$1,500,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2022
Actual
2023
Actual
2024
Preliminary
2025
Budget
2026
Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
City Streets Fund
Revenues Capital Outlay Debt Service
Supplies and Services Salaries and Benefits Transfers Out
Fund Balance
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
/
E
x
p
e
n
s
e
s
I-182 Impact Fee
Revenues Services Transfers Out Fund Balance
•Need to evaluate revenue stream options
in new biennium to meet fund expenses
•In boundary projects with unknown
funding 2025-2030 CIP, $37M
•Fund’s receipts 2019-2024, $4M
Pa
g
e
8
5
o
f
2
1
6
Ambulance & ARPA Funds
12
•Revenue requirements study planned
in 2025
•Final use of ARPA funds will be
expended in this biennium
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$-
$2
$4
$6
$8
$10
$12
$14
$16
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Ambulance Fund
Revenues Capital Outlay Debt Service
Supplies & Services Salaries and Benefits Fund Balance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$-
$1
$2
$3
$4
$5
$6
$7
$8
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
American Rescue Plan Act Fund
Revenues Supplies & Services Salaries and Benefits
Transfers Out Fund Balance
Pa
g
e
8
6
o
f
2
1
6
Cemetery & Boulevard Maint. Funds
13
•Transfer in from cemetery perpetual fund in
2024 of $175K.
•Will need to monitor costs and resulting
rate sufficiency in biennium
•Pilot xeriscape project supported by
bond funds may result in redesign and
minimize costs in future
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Cemetery Fund
Revenues Capital Outlay Supplies & Services
Salaries and Benefits Fund Balance
$2,040,000
$2,060,000
$2,080,000
$2,100,000
$2,120,000
$2,140,000
$2,160,000
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Boulevard Maintenance Fund
Revenues Supplies & Services Transfers Out Fund Balance
Pa
g
e
8
7
o
f
2
1
6
Animal Control & HAPO Funds
14
•Interlocal agreement update in 2025 may
result in budgetary changes
•During 2025, review of HAPO reserves
and activity will be pursued with County
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
2022
Actual
2023
Actual
2024
Preliminary
2025
Budget
2026
Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Animal Control Fund
Revenues Supplies & Services Salaries and Benefits Fund Balance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$-
$50,000
$100,000
$150,000
$200,000
$250,000
2022 Actual 2023 Actual 2024
Preliminary
2025
Budget
2026
Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
HAPO Fund
Revenues Services Fund Balance
Pa
g
e
8
8
o
f
2
1
6
Park Development & Equipment O&M
15
•Cost associated with community park and
larger amenities outpacing revenues
•During 2025, shop rate will be revised to
adequately capture costs
$(1,200,000)
$(1,000,000)
$(800,000)
$(600,000)
$(400,000)
$(200,000)
$-
$200,000
$400,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Re
v
e
n
u
e
/
R
E
x
p
e
n
s
e
s
Equipment Operations & Maintenance Fund
Revenues Services & Supplies Salaries and Benefits Fund Balance
$-
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
$-
$0.20
$0.40
$0.60
$0.80
$1.00
$1.20
$1.40
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Re
v
e
n
u
e
s
/
E
x
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Park Development Fund
Revenue Services Transfers Out Fund Balance
Pa
g
e
8
9
o
f
2
1
6
Health Benefits & Equipment Replc
16
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
$-
$2
$4
$6
$8
$10
$12
2022 Actual 2023 Actual 2024
Preliminary
2025 Budget 2026 Budget
En
d
i
n
g
F
u
n
d
B
a
l
a
n
c
e
Mi
l
l
i
o
n
s
Ex
p
e
n
s
e
s
Mi
l
l
i
o
n
s
Health Benefit Fund
Revenues Services Salaries and Benefits Fund Balance
•Evaluation of existing benefits programs ongoing
to manage benefit and cost results for long term
economic sufficiency
During budget planning for
2025 -2026 Biennium,
savings for replacement of
vehicles and equipment was
minimized. This measure was
undertaken to better match
current revenues with
necessary current expenses.
In the long run, resumption of
saving for asset replacement
will be necessary.
Pa
g
e
9
0
o
f
2
1
6
17
•With finalization of year end close
•Potential carryover of capital or contractual unspent 2023-2024
budget authority will be presented to Council
•New funds authorized at Council meeting of 11/18/2024 will be
populated. Budget amendment will occur as well.
•Reporting for budget-to -actual results in 2025
•Monthly General Fund
•Quarterly Other Funds
Future Steps
Pa
g
e
9
1
o
f
2
1
6
Thank you Pa
g
e
9
2
o
f
2
1
6
AGENDA REPORT
FOR: City Council March 18, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: North Consor with Services Agreement - Resolution Professional
America, Inc. for Design Services for the Sylvester Street Overpass
Pedestrian/ Bicycle Access Project (5 minute staff presentation)
I. ATTACHMENT(S):
Draft Resolution
Exhibit A - Professional Services Agreement (PSA)
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Proposed Professional Services Agreement (PSA): $364,568
Funding:
The project is funded by grants from both the 2023-25 Connecting Communities
Pilot Program (CCPP) otherwise known as the Sandy Williams Connecting
Communities Program and the 2023-25 Pedestrian & Bicycle Safety Program.
2023-25 Connecting Communities Pilot Program (State): $ 373,000
2023-25 Pedestrian & Bicycle Safety Program (State): $ 3,357,000
Local Funds - Arterial $ 80,000
TOTAL FUNDING $ 3,810,000
IV. HISTORY AND FACTS BRIEF:
Page 93 of 216
Sylvester Street is an east-west minor arterial that connects residential areas to
downtown Pasco. The City's 2020 Local Road Safety Plan identified Sylvester
Street as a major corridor in need of safety mitigation measures due to vehicle
crash rates.
The project completes the pedestrian & bicycle connection started in the
Sylvester Street Safety Improvement project between N 28th Ave to Road 32.
The Sylvester Street Overpass Pedestrian/Bicycle Access project will create a
dedicated overpass for pedestrians and cyclists, featuring a sidewalk with a
curb, ADA curb ramps, and a shared-use path/trail. This project will facilitate
the safe crossing of non-vehicular traffic across Highway 395 on Sylvester
Street. The current bridge deck is too narrow to provide adequate clearance for
pedestrians and cyclists, making this improvement essential for safety and
accessibility.
These measures reflect Council's vision that was adopted in Ordinance 4389
Complete Streets policy and are key to increasing safety to all modes of
transportation and reducing collisions.
The scope of work associated with this Professional Services Agreement
covers 30% design only. Bridge alternative analysis must be completed before
progressing past 30%.
V. DISCUSSION:
The City issued a Request for Qualifications for design services for this project.
Four (4) Statement of Qualifications (SOQs) were received and scored by a
selection committee. The committee found Consor North America, Inc. to be
the highest qualified consultant, along with its subconsultants, to provide
services for this project, scope and fee negotiations followed, resulting in the
proposed professional services agreement.
Staff recommends approval of the Professional Services Agreement (PSA) with
Consor North America, Inc. for 30% design and other pre-construction activities
of the Sylvester Street Overpass Pedestrian/Bicycle Access Project in the
amount of $364,568.00.
Page 94 of 216
Resolution - PSA with Consor North America, Inc
Sylvester Street Overpass Pedestrian/Bicycle Access Project – Design Services - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE
PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH
AMERICA, INC. FOR THE SYLVESTER STREET OVERPASS
PEDESTRIAN/BICYCLE ACCESS PROJECT.
WHEREAS, the City of Pasco, Washington (City), requires professional services from an
engineering firm for the purpose of professional engineering services for design services for the
Sylvester Street Overpass Pedestrian/Bicycle Access Project that will install a pedestrian/bicyclist
overpass, sidewalk (6-foot +) with curb, ADA curb ramps, shared-use path/trail, bridge (part of
shared-use path); and
WHEREAS, the City published an announcement of its Request for Qualification (RFQ)
related to its need for professional services for the Sylvester Street Overpass Pedestrian/Bicycle
Access Project as required by RCW 39.80.030; and
WHEREAS, the City reviewed and scored four (4) responses that were received,
interviewed the four (4) consultants, and determined Consor North America, Inc. to be the most
highly qualified pursuant to RCW 39.80.040; and
WHEREAS, the City, pursuant to RCW 39.80.050(1), has negotiated a fair and reasonable
agreement with Consor North America, Inc. based on the estimated values of the services including
their scope, complexity, and professional nature; and
WHEREAS, the City hereby finds that Consor North America, Inc. is the most highly
qualified firm to perform the necessary design services for the Sylvester Street Overpass
Pedestrian/Bicycle Access Project, and the negotiated contract is both fair and reasonable, for an
amount not to exceed $364,568.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the Interim City Manager for the City of Pasco is hereby authorized to execute the
WSDOT Local Agency A&E Professional Services Agreement with Consor North America, Inc.
a copy of which is attached hereto, and incorporate herein by reference as Exhibit A; and to make
minor substantive changes as necessary to execute the Agreement.
Be It Further Resolved, that this Resolution shall take effect immediately.
Page 95 of 216
Resolution - PSA with Consor North America, Inc
Sylvester Street Overpass Pedestrian/Bicycle Access Project – Design Services - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 96 of 216
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures Agreement Number:
Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 97 of 216
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Page 2 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 98 of 216
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
Page 3 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant
Agreement Revised 02/01/2021
Page 99 of 216
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.Agreement Number:
Page 4 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 100 of 216
4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
Page 5 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 101 of 216
D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Agreement Number:
Page 6 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 102 of 216
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
•Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200
•Rehabilitation Act of 1973 49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
Page 7 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 103 of 216
date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
Page 8 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 104 of 216
XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
Page 9 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 105 of 216
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
Page 10 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 106 of 216
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
Page 11 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 107 of 216
XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
Page 12 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 108 of 216
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
Page 13 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 109 of 216
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
Page 14 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Page 110 of 216
Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 Page 111 of 216
CITY OF PASCO, WASHINGTON
Scope of Work – Phase I
Sylvester Street Overpass Pedestrian/Bicycle Access (City Project No. 23 577)
City of Pasco
INTRODUCTION
Consor North America, Inc. (Consor) and their consultant team have been selected by the City of Pasco (City) to
perform design engineering, environmental process, public involvement process, and other related engineering
services for the Sylvester Street Overpass Ped/Bike Access. Professional services will include bridge design,
geotechnical investigation, stormwater design, environmental documentation and permits, topographic survey,
public involvement, and utility coordination. There may also be a need for right-of-way acquisition support and
traffic signal modifications. Additionally, project coordination and required project documentation will be
performed.
The project team includes:
· GRI – Geotechnical Engineering
· PBS Engineering and Environmental (PBS) – Survey
· Archaeological Investigations Northwest, Inc. (AINW) – Cultural Resources Documentation
· Commonstreet Consulting - Right-of-Way Support – (Phase II only)
The Project is currently funded completely through state funds including a WSDOT Connecting Communities Pilot
Program (CCPP) grant and a Pedestrian and Bicycle Safety Program grant. The current assumption for this scope is
that no federal funds will be added to the project. This scope of work covers phase I of the project up to 30
percent design.
PROJECT DESCRIPTION/BACKGROUND
The vehicular overpass crossing State Route 395 at Sylvester Street does not have facilities for pedestrians or
bicycles and acts as a barrier to these modes of travel along the East-West corridor that connects residential
neighborhoods (West) to the commercial/downtown (East). There are pedestrian and bicycle safety improvements
currently under construction on both sides of US 395. The proposed project completes the missing link along the
corridor, will assist in breaking down this barrier, and will satisfy safety mitigation goals identified by the City of
Pasco 2020 Local Road Safety Plan. The proposed pedestrian/bicycle bridge over US 395 along Sylvester Street
adjacent to the existing vehicular bridge includes a 12-foot-wide shared use path and ADA improvements at Road
32 connecting the future bridge to the companion project underway, the Sylvester Street Safety Improvements.
SCOPE OF WORK:
There are no federal funds being used for the design of the project and they are not anticipated to be used for
construction. This scope of work covers phase I of the project up to 30 percent design.
To the extent feasible, it is assumed that the project footprint will stay within the City’s right-of-way (ROW) and
that no additional permanent ROW will be required. The City will likely need to acquire temporary construction
easements from adjacent properties. In Phase II an allotment of $10,000 will be included to provide support for
Page 112 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
2
ROW acquisition efforts as needed. This will support the start of right-of-way services but may need to be
supplemented depending on how much ROW or TCE’s are required
Items not currently included within the scope can be added under a supplemental agreement later or within a
contingency task as part of this contract.
TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION
Consor will provide management and coordination for all tasks included in this Scope. The design phase for the
project is anticipated to take up to 7 months, beginning in April 2025. Consor will manage services performed
by our staff and sub-consultants and coordinate with City representatives as needed on work tasks performed by
others during this time.
Subtask 1.1: Contract Administration, Invoicing, and Progress Reports
1. Prepare and submit monthly invoices. Each invoice will include the date period covered by the invoice;
number of hours worked during the billing period with billing rates shown; expenses and associated mark-
ups; total cost for labor and expenses for the billing period; subconsultants fees including markups for the
billing period; and a total amount summarizing labor, expenses, and subconsultant fees.
2. Prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report will
list each invoice as well as the current invoice with an itemized summary of invoice numbers, dates, and
amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The Contract
Summary Report will also list the total amount billed to date, the total amount remaining under contract, and
contract expiration date.
3. Prepare a brief Project Status Report to accompany the monthly invoices. The Project Status Report will
include: date period covered by the Status Report, a brief summary of work performed during the billing
period, a notice to the City raising any issues or concerns that could require a contract
amendment/supplement, a brief summary of completed and/or upcoming project milestones, and action
items needed from the City for project delivery. Consultant shall monitor the status of the budget and take
corrective actions to correct undesirable budget trends involving the City if the scope is impacted.
4. Maintain project documentation including a design criteria matrix, design assumption validation summary,
and ongoing design decisions. Also, maintain a communications log of interactions/communications with the
property owners and general public impacted by the project. Provide copies of project files and records to the
City for audits and public information requests. Final submittal documents shall be provided in electronic
format.
Deliverables
· Monthly invoices, Contract Summary Reports, and Project Status Reports
· Project Design Updates
· Project Documentation listed above
Subtask 1.2: Meetings
This item includes coordination and meetings to successfully complete the project. All meetings are assumed to
be virtual unless otherwise stated.
1. Preparation for and attendance at project kickoff meeting with City staff
a) Up to four Consor staff will attend a 2-hour virtual kickoff meeting with City staff.
Page 113 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
3
b) Other team members will be in attendance, scope and budget are in individual sections below
c) The kickoff meeting will also include a review of the alternative design concepts and will review all original
design assumptions.
2. Up to 14 (twice/month) internal Consor design team coordination and meetings
3. Preparation for and attendance at up to 17 (twice/month + 3 more) virtual project coordination meetings with
City staff.
a) One Consor staff will attend up to 7 1-hour virtual team meetings.
b) Up to two Consor staff will attend up to 10 1-hour virtual team meetings.
c) Other subconsultant team members will attend various virtual meetings as needed, scope and budget are
in individual sections below.
4. Meet with City staff (virtually) after the review of the 30%plan submittal.
Deliverables
· Meeting Agendas and Meeting Summaries
· Summary of Design Assumptions and changes to Design Assumptions
Subtask 1.3: Management, Coordination, and Direction
1. The Consultant shall provide management, coordination, and direction to the project team to complete the
project on time and within budget.
2. The Consultant shall provide quality management for the review of technical work and other deliverable
products.
3. The Consultant shall prepare and maintain a project design schedule. The schedule shall identify Consultant
tasks, major milestones and deliverables, and items provided by the City and other consultants. The schedule
shall be updated as circumstances require.
4. The Consultant shall coordinate Consultant tasks and activities with the City. This will include using the
regularly scheduled meetings to plan and coordinate upcoming activities.
5. The Consultant shall coordinate with private and public utilities, including power, phone, cable, gas, internet
and other utilities. See Task 10 below.
6. The Consultant shall coordinate with WSDOT with the City cc’d on all coordination.
7. The Consultant shall coordinate with property owners adjacent to the project who will be affected by the
project with city involved with all property owner coordination.
Deliverables
· Project Schedule and Schedule Updates
· Summary notes of coordination efforts
Subtask 1.4: Grant Application Support (Contingency)
1. The Consultant shall provide grant application support to the City for the pursuit of additional funds for
construction. These may include but are not limited to TIB grants, Federal STBG funds, or other funding
Page 114 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
4
sources the City may decide to pursue. Without knowing the specific grants or loans to be applied a
contingency budget has been provided that may require a contract amendment.
Deliverables
· Draft grant/loan applications for review by City staff
· Final grant/loan applications
TASK 2. SURVEYING AND PROJECT PHOTOS
PBS will use a combination of conventional survey methods combined with UAS Photogrammetry and UAS Lidar
to generate a Topographic Base map with resolved right-of-way information along Sylvester Street and State
Route 395.
Subtask 2.1: Topographic Survey
Complete land and topographic surveys for the whole project area including some areas outside the bridge and
trail footprint that may be impacted by the project design. These areas include the driveway and pedestrian
pathway on the west side of the bridge and the crosswalk on the east side of the bridge.
1. Right of entry
a. PBS will contact property owners, requesting the right of entry, within the survey area by first class mail at
least 10 days prior to commencing the field surveying. Additionally, at the time of the survey field crews
will knock on doors to inform the residents that the team will be entering upon the property; in instances
where no one is present, the team will leave a door hanger, with project contact information, to let them
know the team was there.
2. Order utility locates.
a. Private utility locates will be coordinated with and performed by a Geophysical Survey.
Deliverables
· AutoCAD drawing of the topographic survey incorporated with the land survey for the project area
· AutoCAD Civil 3D compatible Tin Surface
· Existing ground contours, 1-foot intervals
· Vertical and horizontal datum in conformance with the City of Pasco GIS
· Point files in ASCII format
Subtask 2.2: Site Visits
The consultant will conduct site visits to verify design fits field conditions.
Subtask 2.3: UAS
The consultant will conduct UAS Photogrammetry and UAS Lidar. Aerial imagery collected for the
Photogrammetry/Lidar work will be provided to the project team to aid their work.
Deliverables
Aerials to support the project team.
Page 115 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
5
Subtask 2.4: Project Photos
Consultant will conduct site visits, take project photos of each property along the corridor, and conduct field
verification of survey data represented in project base map. Consultant will use photographs to document pre-
project conditions.
Deliverables
Project Photos
TASK 3. GEOTECHNICAL ENGINEERING
Attend one kickoff meeting with the project team and an additional meeting during the 30% design efforts. We
anticipate the meetings will be 1 hour long and held virtually.
Subtask 3.1: Geologic Map Review, Site Reconnaissance, Project Management, Meetings
1) Collect, review, and assess geotechnical and geological information available for the project alignment and
surrounding areas, including general soil and geologic conditions and potential geological hazards. This
information includes subsurface explorations shown on as-built drawings for the existing Sylvester Street
Bridge crossing US 395.
2) Perform a site reconnaissance of the project alignment to observe the condition of the existing bridge,
approach slopes, and roadways; observe existing ground conditions along the proposed alignment of the new
bridge; and evaluate site constraints that may impact future subsurface explorations.
Subtask 3.2: Geotechnical Engineering Analysis
Conduct limited engineering analyses in accordance with AASHTO and WSDOT design guidelines to develop
preliminary geotechnical considerations and recommendations for:
a) Feasible foundation types and design parameters.
b) Seismic hazards and design parameters
c) Abutments and retaining walls.
Subtask 3.3: Geotechnical Report
1) A preliminary geotechnical memorandum will be prepared that discusses the work accomplished and provides
preliminary geotechnical considerations and recommendations. The preliminary memorandum is intended to
assist with the 30% design of the preferred alternative for the new bridge.
TASK 4. CULTURAL RESOURCE INVESTIGATION
Subtask 4.1: Cultural Resource Investigation
1) Conduct a literature search of the history and background of the area including records held in the
Washington Information System for Architectural and Archaeological Records Data (WISAARD), historical
maps and documents, and readily available ethnographic information.
2) Prepare an EZ Form to initiate consultation for Governor’s Executive Order 21-02
Page 116 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
6
3) Notify Native American tribes with interests in the project area regarding the project and fieldwork schedule.
The tribes will be invited to visit the project area during the scheduled fieldwork.
4) Conduct a surface survey of the proposed project area and other areas where project-related ground
disturbances may occur. This area is expected to be approximately 1,750 feet long and 50 feet wide based on
preliminary design information. Experienced AINW archaeologists will walk pedestrian transects spaced at 10-
meter (33-foot) intervals to visually inspect the ground surface for evidence of archaeological materials or
historic structures. If artifacts are found, they will be noted on the project map and will be described and
photographed but will not be collected.
5) Excavate up to 10 shovel tests that are 30 centimeters (12 inches) in diameter and at least 50 centimeters (20
inches) deep to sample subsurface sediments for buried archaeological deposits. Where soil characteristics
suggest potential for paleosols or buried surfaces, some of the shovel tests will be extended in depth to 100
centimeters (40 inches) or more using a manual bucket auger that is 15 centimeters (6 inches) in diameter.
Artifacts or other evidence of archaeological deposits will be described and photographed, then returned to
the shovel test location and not collected. Shovel test locations will be determined by the AINW Field Director
based on mineral soil visibility, landform characteristics, vegetation, and proximity to water or other resources.
Shovel tests will be plotted on project maps and will be backfilled once the sediments have been examined
6) Identified cultural resources (archaeological sites or isolates and historic-period buildings or structures) will be
documented in the field through photography, sketches, mapping, and description. These data are needed
for completion of state Department of Archaeology and Historic Preservation (DAHP) forms required for
agency and tribal review.
7) Submit a draft and final report (deliverable) to meet DAHP reporting standards for GEO 21-02. The report will
include a description of the project, background information, survey methods, results of the investigation,
documentation of identified cultural resources, and recommendations for proceeding with project
construction. The final report will be submitted electronically and uploaded to the DAHP’s online database,
WISAARD, after project team review and comment.
Assumptions
The above cultural resource scope is based upon the following assumptions:
· Access to the project area for field investigations and notifications to landowners will be made by the City.
· Fieldwork will be done in the Spring of 2025 when weather conditions are warm and relatively dry, and
reporting would be completed by the end of May 2025.
· The amount of shovel testing expected by DAHP and tribes has been increasing over the last several years
and this proposal includes a number of shovel tests comparable to recent previous projects in the area. If
additional shovel testing is required, an amendment may be needed.
· No cultural resources will be identified. If cultural resources are identified in the field, AINW will collect
the data necessary to complete DAHP resource forms. Once the number and types of cultural resources
identified are known, AINW will request a contract amendment to complete the forms and incorporate
them into the reporting.
· AINW endeavors to identify the full extent of the project area prior to field investigations and will cover
that area using the methods described above. However, if the project footprint changes and additional
mobilizations are needed, a contract amendment may be requested.
· No artifacts will be collected.
Page 117 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
7
· Archaeological monitoring of geotechnical investigations is included in phase II of the project as a
contingency task in this scope.
· The following language is included in the contract, which is an exception to the termination clause: “With
the exception of completing requirements and obligations taken on behalf of the client or owner, such as
a permit,…”
Deliverables
· Draft Report (electronic PDF copy)
· Final Report (electronic PDF copy)
TASK 5. DESIGN ASSUMPTION VALIDATION AND ALTERNATIVES ANALYSIS
Consor will prepare the conceptual design and type selection studies (up to 2 options) for the bridge based on the
design assumptions determined during the project kickoff meeting. The evaluation of the bridge alternatives will
include but not be limited to comparisons of constructability, ROW impacts, safety, utility impacts, ease of
maintenance, and cost. The two (2) alternatives are:
Alternative 1: Multi-Span Precast Prestressed Concrete Girder Bridge
Alternative 2: Single-Span Prefabricated Steel Truss Bridge
Subtask 5.1: Alternatives Conceptual Design Plans
1) Prepare preliminary conceptual design for the two bridge alternatives including the following:
a) Bridge Typical Sections
b) Bridge Plan and Elevation
c) Retaining wall locations with conceptual lengths and heights
2) Prepare a preliminary Cost Estimate for each alternative
3) Complete alternatives analysis and prepare an alternative recommendation memo.
Deliverables
· Preliminary plan sets for City review (electronic PDF copy).
· Preliminary Cost Estimate (electronic PDF copy).
· Memo for bridge alternative recommendations
Subtask 5.2: City of Pasco Coordination for Concept Approval
1. Attend and lead one meeting with the City to review the conceptual design alternatives.
2. Gain City concurrence regarding the bridge design concept and recommended alternative.
Deliverables
· Summary of WSDOT Design Concept Concurrence
· WSDOT “Basis of Design” Checklist
Subtask 5.3: WSDOT Coordination for Concept Approval
3. Attend and lead one meeting with WSDOT to review the conceptual design.
Page 118 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
8
4. Gain WSDOT concurrence regarding the bridge design concept
5. Prepare “Basis of Design” for work within WSDOT right-of-way
Deliverables
· Summary of WSDOT Design Concept Concurrence
· WSDOT “Basis of Design” Checklist
TASK 6. ENVIRONMENTAL PERMITTING – (PHASE II ONLY)
Subtask 6.1: SEPA Checklist
Prepare a draft SEPA Checklist and submit to the City project staff for review. Prepare final SEPA Checklist and
submit to the City’s Development Services Department.
Assumptions
· Draft SEPA Checklist to be provided to the City for review
· City will pay agency fees
Deliverables
Draft and Final SEPA Checklist
TASK 7. PUBLIC OUTREACH
Subtask 7.1: Public Involvement/Open House
It is expected that public involvement efforts will focus on getting input from the community on potential bridge
aesthetic treatments and accessibility in addition to communicating about the project itself. It is anticipated that
the Consultant will support the City by developing necessary graphics (video project update) for an in-person
open house, as well as attending up to one in-person event (e.g., Cinco de Mayo or Music and Movies in the Park).
These events will be intended to inform local residents and the general public about the overall project and the
impact that the construction will have on travel in the vicinity. City staff will facilitate the open house and prepare
the advertising/public notices. Consor will prepare a summary of the meetings, including tabulation of the
comments received and will provide this to the City for reference.
Assumptions
· One Consultant staff will attend up to one open house.
· One Consultant staff will attend up to one in-person event.
· The consultant will prepare a Community Engagement Plan.
· The consultant will prepare a Fact sheet in English and Spanish.
· The consultant will prepare up to one survey (online or online and print option).
· The consultant will design and print up to three display boards and promotional materials for open
houses and events (e.g., fact sheet, invite, etc.)
· The consultant will draft project webpage content, the City will update the content and maintain the
project website with Consultant’s help (as needed).
· Up to 4 social media posts.
· The City will advertise the open house and provide light refreshments.
· The City will set up and facilitate open house with Consultant’s help (as needed), and coordinate Spanish
interpretation.
Page 119 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
9
· The Consultant will provide a summary of the comments received from the virtual open house.
· The City will provide review and comments on any materials prepared by the Consultant.
Deliverables
· Community Engagement Plan (CEP)
· One survey (print, online, or both) in English and Spanish, with up to two City reviews
· Fact sheet in English and Spanish, with up to two City reviews
· Summary of survey responses
· Summary of open house
· Webpage content
· Social media content
· Graphics that may be required as part of in-person event and/or open house
TASK 8. RIGHT-OF-WAY – (PHASE II ONLY)
Subtask 8.1: Temporary Construction Easements
It is anticipated that this project will not require ROW acquisition. However, the project will require a minimum
of one TCE at the east side of the bridge.
Subtask 8.2: Right-Of-Way Acquisition Survey (CONTINGENCY ALLOTMENT)
This subtask will mathematically resolve the boundaries for up to two new parcels and update the overall ROW
plan. PBS will examine title reports for each of the two properties for existing easements and encumbrances that
could adversely affect ROW acquisition.
· Obtain title reports for up to two additional parcels
· Prepare exhibits and legal descriptions for ROW acquisition for each of the two additional parcels
· Prepare exhibit and legal description for potential Charter Communications easement
Deliverables
Updated ROW plan to include up to two additional properties along with acquisition exhibits for those
properties including maps and legal descriptions. Exhibit and legal description for Charter Communications
easement.
Subtask 8.3: Right-Of-Way Acquisition (CONTINGENCY ALLOTMENT)
This task is to review the potential update to the ROW plan and determine the steps needed to acquire
additional right-of-way. The budget for this task is not intended to cover the entire potential scope of the
additional ROW acquisition but to help start the process while a supplemental agreement is prepared.
Deliverables
Strategy for accomplishing the updated ROW acquisition and a scope and budget for the additional work
associated.
Subtask 8.3: Right-Of-Way Marking and Record of Survey (ROS)
Set ⅝-inch by 30-inch iron pins or other permanent monuments as appropriate at right-of-way angle points,
points of curvature, points of tangency, and intersections with existing rights-of-way. Prepare and record a record
of survey in accordance with RCW 58.09, WAC 332-130-050, and the requirements of WSDOT Plans Preparation
Manual, Document M 22-33.10. The budget for this task allows for three field days and five days in the office.
· Set right-of-way limit monuments
· Prepare and record a record of survey
Page 120 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
10
Deliverables
Record of survey in electronic and hard copy format
TASK 9. DESIGN ENGINEERING: PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
In Phase I of this project the Consor team will advance the design from the preliminary plans prepared in Task 5 to
30%, design based on the preferred alternative determined from the public outreach meeting results. Phase II will
include advancing the 30% design to the final PS&E. The design scope and fee of phase II will be added later once
the bridge alternative has been selected. The bridge design will be in accordance with the requirements of the
AASHTO LRFD Bridge Design Specifications, 9th Edition, 2020 and WSDOT Bridge Design Manual (LRFD), July 2024.
The trail design will meet all Washington State Regulations, ADA and U.S. Access Board requirements, The Consor
team will be responsible for providing design engineering services for the deliverables outlined below for the
following submittals:
30% Submittal
Quality Assurance/Quality Control (QA/QC)
Subtask 9.1: 30% Design (PS&E)
The Consultant will develop construction documents to the 30% design stage based on the review comments
from the City and WSDOT on the preliminary plans and the approved Bridge Type Selection Report. The plans for
the Plans will be updated for the overall project including the trail layout and preliminary grading, preliminary
retaining wall design, and bridge design, . Preliminary foundation sizes, locations, and depths will also be
determined. These documents will consist of plans, a bid item list, and an opinion of probable construction cost.
Stormwater design effort under this section includes identifying preliminary locations and types of stormwater
disposal facilities based on geotechnical site information, as well as the conveyance infrastructure necessary to
support the 30% design submittal package for improvements.
The following plan sheets are anticipated within the 30% set.
Cover Sheet (1)
General Notes and Legend (1)
Site Prep Plan (2)
Grading and Erosion Control Plan (4)
Typical Sections (Trail) (1)
Trail Layout (2)
Trail Profile (2)
Preliminary Stormwater Layout (1)
Bridge Plan and Elevation (1)
Abutment Layout (2)
Bent Layout (1)
Typical Section (1)
Girder Layout (2)
Retaining Wall Layout (4)
Deliverables
30% Plans (1 electronic copy/PDF)
30% Cost Estimates with 25% contingency (1 electronic copy/Excel)
Page 121 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
11
Subtask 9.2: Quality Control/Quality Assurance
Consor will provide documented Quality Control/Quality Assurance on the drawings and calculations. This will
include an independent review of the complete PS&E package by a senior engineer.
Deliverables
QA/QC of PS&E package
TASK 10. UTILITY COORDINATION
Subtask 10.1: Utility Coordination
· Identify all utilities within the project limits; obtain system mapping from utilities located within the
project limits. Review this mapping for consistency with the project base map.
· Conduct a utility reconnaissance of the entire project area to determine visual evidence of
underground and aboveground utility facilities and confirm utility-provided facility maps and project
basemap completeness.
· Identify and discuss special requirements associated with each utility facility relocation, modification,
or extension.
· Distribute electronic copies (PDF) of the 30% plans to the utility companies for their review and use.
· Submit a monthly report summarizing the type of contact made with each utility, the status of work
on each utility relocation plan and the anticipated completion date of each phase or activity.
Deliverables
· Utility Contact Lists & Coordination Summary Notes
· Existing utilities identified and included in survey base map
Subtask 10.2: Utility Coordination Meetings
· Prepare for and attend up to two meetings for strategizing and planning utility coordination and
relocations with City and/or Project Design Team
· Organize group/individual utility meetings as necessary to provide the latest overall project
information. Such meetings will address known facilities, potential for impact, timing requirements for
potential relocations, and initial information of reimbursable requirements. Organize up to two
meetings. Prepare and transmit meeting agendas and meeting minutes to all parties concerned.
Electronic copies (PDF) of the 30% will be provided to the utility companies for their review and use.
Deliverables
· Meeting agenda and summary for two meetings
Subtask 10.3: Utility Conflict Identification, Analysis and Recommended Resolution
Identify and analyze utility conflicts, compile and distribute utility conflict lists involving aboveground, surface and
underground conflicts.
· Produce utility conflict plan sheets based on preliminary (~30%) design plans and accompanying
utility conflict spreadsheets indicating but not limited to conflict item number, type of utility, conflict
status, average cover during and after construction, whether utility is in or out of public right-of-way,
and comments.
Page 122 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
12
Deliverables
· Preliminary utility conflict analysis based on 30% plans within 20 days of 30% submittal.
Subtask 10.4: Utility Conflict Notification and Utility Relocations
Notify the impacted utilities and coordinate the efforts of the utility agencies in developing a preliminary plan for
relocating utilities to resolve conflicts with the project design. As part of that effort:
· Prepare and deliver to each involved utility owner a Conflict Notice with an attached conflict list and
map. Assume up to 5 different utility operators. Notice shall require a utility response in the form of a
proposed facility adjustment plan and schedule to complete the utility work. Allow each utility a 30-day
period to respond with a proposal from date of the notice.
Deliverables
· Conflict notice letter and attachments for each utility.
TASK 12. TRAFFIC SIGNAL MODIFICATION AND TRAIL ILLUMINATION DESIGN (CONTINGENCY)
– (PHASE II ONLY)
Subtask 12.1: Traffic Signal Modification
This task is associated with the design modifications of a traffic signal at the intersection of W Sylvester St and
Rd28. The following plans will be prepared as part of this subtask:
Traffic Signal Legend (NTS) - one sheet
W Sylvester St and Rd28 Traffic Signal Modification Plan - two sheets
Deliverables
A total of three (3) plan sheets will be prepared with submittals provided at the 30% consistent with the
rest of the design work.
TASK 13. PROJECT MANAGEMENT AND DESIGN ENGINEERING SERVICES DURING
CONSTRUCTION BIDDING – (PHASE II ONLY)
Subtask 13.1: Pre-Bid Opening Responsibilities
The Consultant shall respond to questions from prospective bidders and City staff before bid opening in reference
to the bid package.
Deliverables
Electronic responses to bidder inquiries, submittals, addenda, and RFIs
· Answer pre-bid questions
CITY DELIVERABLES TO THE CONSULTANT
Sample Projects
The City will provide copies of sample City projects and design guidelines. The City will also provide electronic files
of title blocks, standard details for streets, traffic signals, street lighting, and other available details.
Page 123 of 216
Sylvester Street Ped/Bike Overpass Scope of Work
City of Pasco
525 N 3rd Ave
Pasco, Washington
13
Project Coordination
The City will assist the Consultant in managing relationships with other jurisdictions involved in the project,
adjacent property owners, and the public. The City will provide staff to meet and discuss the project with the
Consultant as needed. The City will provide written comments pertaining to the design submittals.
Utility List
The City will provide the Consultant with a list of local contacts for utilities within the project limits. Design and
plan preparation for the addition or relocation of utilities within the project limits will be completed by others.
Street Light Requirements
The City will provide the illumination type, the minimum illumination levels, and uniformity ratios to be used in the
project design.
Deliverables
Sample projects
Project coordination
Pavement type & structural sections selection
Utility list
Street light requirements
Page 124 of 216
Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 Page 125 of 216
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 4 Page 126 of 216
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 4 Page 127 of 216
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 3 of 4 Page 128 of 216
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 4 of 4 Page 129 of 216
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 Page 130 of 216
July 16, 2024
Consor North America, Inc.
888 SW 5th Ave, Suite 1170
Portland, OR 97204-2025
Subject: Acceptance FYE 2023 ICR – CPA Report
Dear Heather Champion:
We have accepted your firm’s FYE 2023 Indirect Cost Rate (ICR) of 171.29% (rate includes
0.26% Facilities Capital Cost of Money) based on the “Independent CPA Report” prepared by
Aldrich CPAs + Advisors. This rate will be applicable for WSDOT Agreements and Local Agency
Contracts in Washington only. This rate may be subject to additional review if considered
necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: sms
Page 131 of 216
Sylvester Street Overpass Pedestrian/Bicycle Access
City of Pasco
PROPOSED FEE ESTIMATE
LABOR CLASSIFICATION (HOURS)
Principal
Engineer VI
Principal
Engineer III
Principal
Engineer I Principal II
Professional
Engineer VII
Professional
Engineer IX
Professional
Engineer VII
Project
Manager II
Professional
Engineer III
Professional
Engineer VI
Engineering
Designer IV
Professional
Engineer IV
Project
Coordinator IV Administrative III Project Manager IV
Project
Coordinator II Project Manager I Technician IV
Engineering
Designer I
Professional
Engineer VII Hours Labor Overhead Fixed Fee Survey Geotech
Cultural
Resources
Environmental
Permits ROW Traffic Engineering Enter
Subconsultant
Multiplier
% Markup
Subconsultant Total with
Markup Expenses
CADD Units
$18/hr GIS Units $10/hr Total
$118.85 $91.55 $86.37 $83.37 $72.00 $73.00 $68.75 $64.52 $60.00 $61.28 $59.61 $56.68 $47.14 $45.31 $76.96 $39.77 $49.53 $43.62 $36.31 $70.79
$118.85 $91.55 $86.37 $83.37 $72.00 $73.00 $68.75 $64.52 $60.00 $61.28 $59.61 $56.68 $47.14 $45.31 $76.96 $39.77 $49.53 $43.62 $36.31 $70.79
Task 1 - PROJECT MANAGEMENT AND
ADMINISTRATION
Task 1.1 -
Contract Administration, Invoicing, and Progress
Reports 5 22 4 4 35 2,548$ 4,365$ 764$ 1.0 -$ -$ -$ -$ 7,677$
Task 1.2 - Meetings 30 2 36 2 70 6,459$ 11,064$ 1,938$ 1.0 -$ -$ -$ -$ 19,461$
Task 1.3 - Management, Coordination, and Direction 14 26 6 6 52 4,091$ 7,007$ 1,227$ 1.0 -$ -$ -$ -$ 12,325$
Task 1.4 - Grant Application Support (Contingency)16 8 14 38 3,440$ 5,893$ 1,032$ 1.0 -$ -$ -$ -$ 10,365$
Task 1 Subtotal 65 0 2 0 92 0 14 2 0 0 0 0 10 10 0 0 0 0 0 0 195 16,538$ 28,328$ 4,961$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 49,827$
Task 2 - SURVEYING AND PROJECT PHOTOS
Task 2.1 - Topographic Survey 0 -$ -$ -$ 63069 1.0 63,069$ -$ -$ -$ 63,069$
Task 2.2 - Site Visits 8 8 951$ 1,629$ 285$ 1.0 -$ -$ -$ -$ 2,865$
Task 2.3 - UAS 0 -$ -$ -$ 9,325$ 1.0 9,325$ -$ -$ -$ 9,325$
Task 2.4 - Project Photos 8 8 951$ 1,629$ 285$ 1.0 -$ -$ -$ -$ 2,865$
Task 2 Subtotal 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 1,902$ 3,257$ 570$ 72,394$ -$ -$ -$ -$ -$ -$ 72,394$ -$ -$ -$ 78,123$
Task 3 - GEOTECHNICAL ENGINEERING
Task 3.1 -
Geologic Map Review, Site Reconnaissance,
Project Management, Meetings 0 -$ -$ -$ 5,641$ 1.0 5,641$ -$ -$ -$ 5,641$
Task 3.2 - Geotechnical Engineering Analysis 0 -$ -$ -$ 4,360$ 1.0 4,360$ -$ -$ -$ 4,360$
Task 3.3 - Geotechnical Report 0 -$ -$ -$ 5,967$ 1.0 5,967$ -$ -$ -$ 5,967$
Task 3 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ 15,968$ -$ -$ -$ -$ -$ 15,968$ -$ -$ -$ 15,968$
Task 4 - CULTURAL RESOURCE INVESTIGATION
Task 4.1 - Cultural Resource Investigation 0 -$ -$ -$ 20,989$ 1.0 20,989$ -$ -$ -$ 20,989$
Task 4 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ 20,989$ -$ -$ -$ -$ 20,989$ -$ -$ -$ 20,989$
Task 5 -
DESIGN ASSUMPTION VALIDATION AND
ALTERNATIVES ANALYSIS
Task 5.1 - Alternatives Conceptual Design Plans 8 10 30 60 100 208 13,536$ 23,185$ 4,061$ 1.0 -$ -$ -$ -$ 40,781$
Task 5.2 -
City of Pasco Coordination for Concept Approval
6 4 8 18 1,635$ 2,800$ 490$ 1.0 -$ -$ -$ -$ 4,925$
Task 5.3 - WSDOT Coordination for Concept Approval 6 4 12 8 30 2,403$ 4,115$ 721$ 1.0 -$ -$ -$ -$ 7,239$
Task 5 Subtotal 20 0 18 0 50 0 0 0 68 0 100 0 0 0 0 0 0 0 0 0 256 17,573$ 30,100$ 5,272$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 52,945$
Task 6 - ENVIRONMENTAL PERMITTING -
(PHASE II ONLY)
Task 6.1 - SEPA Checklist 0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 6 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 7 - PUBLIC OUTREACH
Task 7.1 - Public Involvement/Open House 6 2 101 3 16 20 148 9,231$ 15,812$ 2,769$ 1.0 -$ 15,074$ -$ -$ 42,887$
Task 7 Subtotal 6 0 0 0 2 0 0 101 0 0 0 0 0 0 3 16 20 0 0 0 148 9,231$ 15,812$ 2,769$ -$ -$ -$ -$ -$ -$ -$ -$ 15,074$ -$ -$ 42,887$
Task 8 - RIGHT-OF-WAY - (PHASE II ONLY)
Task 8.1 - Temporary Construction Easements 0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 8.2 -
Right-Of-Way Acquisition Survey
(CONTINGENCY ALLOTMENT)0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 8.3 -
Right-Of-Way Acquisition (CONTINGENCY
ALLOTMENT)0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 8.4 -
Right-Of-Way Marking and Record of Survey
(ROS) 0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 8 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 9 -
DESIGN ENGINEERING: PLANS,
SPECIFICATIONS, AND ESTIMATE (PS&E)
Task 9.1 - 30% Design (PS&E) 8 16 16 32 16 40 28 60 200 16 432 24,068$ 41,226$ 7,220$ 1.0 -$ -$ -$ -$ 72,515$
Task 9.2 - 60% Design (PS&E) - (Phase II Only)0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 9.3 - 90% Design (PS&E) - (Phase II Only)0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 9.4 - Final Design (PS&E) - (Phase II Only)0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 9.5 - Quality Control/Quality Assurance 10 10 916$ 1,568$ 275$ 1.0 -$ -$ -$ -$ 2,758$
Task 9 Subtotal 8 10 16 16 32 0 16 0 40 28 60 0 0 0 0 0 0 200 16 0 442 24,984$ 42,794$ 7,495$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 75,273$
Task 10 - UTILITY COORDINATION
Task 10.1 - Utility Coordination 4 16 32 52 3,270$ 5,601$ 981$ 1.0 -$ -$ -$ -$ 9,851$
Task 10.2 - Utility Coordination Meetings 2 2 8 8 20 1,419$ 2,431$ 426$ 1.0 -$ -$ -$ -$ 4,276$
Task 10.3 -
Utility Conflict Identification, Analysis and
Recommended Resolution 1 1 16 36 54 3,399$ 5,823$ 1,020$ 1.0 -$ -$ -$ -$ 10,242$
Task 10.4 -
Utility Conflict Notification and Utility
Relocations 1 1 4 16 22 1,390$ 2,380$ 417$ 1.0 -$ -$ -$ -$ 4,187$
Task 10 Subtotal 4 0 0 0 8 44 0 0 0 0 0 92 0 0 0 0 0 0 0 0 148 9,478$ 16,235$ 2,843$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 28,556$
Task 11 -
TRAFFIC SIGNAL MODIFICATION AND
TRAIL ILLUMINATION DESIGN
(CONTINGENCY) - (PHASE II ONLY)
Task 11.1 - Traffic Signal Modification 0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 11 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 12 -
PROJECT MANAGEMENT AND DESIGN
ENGINEERING SERVICES DURING
CONSTRUCTION BIDDING - (PHASE II
ONLY)
Task 12.1 - Pre Bid Opening Responsibilities 0 -$ -$ -$ 1.0 -$ -$ -$ -$ -$
Task 12 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Task 13 -
PROJECT MANAGEMENT AND DESIGN
ENGINEERING SERVICES DURING
CONSTRUCTION BIDDING - (PHASE II
ONLY)
Task 13.1 - Pre Bid Opening Responsibilities 0 -$ -$ -$ 1.1 -$ -$ -$ -$ -$
Task 13 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
TOTAL - ALL TASKS 119 10 36 16 184 44 30 103 108 28 160 92 10 10 3 16 20 200 16 0 1205 79,705$ 136,527$ 23,912$ 72,394$ 15,968$ 20,989$ -$ -$ -$ -$ 109,351$ 15,074$ -$ -$ 364,568$
Average Billing Rate Estimated per Classification/Staff
Subconsultants
Client
Month Year Consor
Project Name
Page 1
Pa
g
e
1
3
2
o
f
2
1
6
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 Page 133 of 216
July 11, 2024
PBS Engineering and Environmental, Inc.
214 E Galer St, Suite 300
Seattle, WA 98102
Subject: Acceptance FYE 2023 ICR – CPA Report
Dear Nicole Edmondson:
We have accepted your firm’s FYE 2023 Indirect Cost Rate (ICR) of 180.66% (rate includes
0.97% Facilities Capital Cost of Money) based on the “Independent CPA Report” prepared by
Stambaugh Ness. This rate will be applicable for WSDOT Agreements and Local Agency
Contracts in Washington only. This rate may be subject to additional review if considered
necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: sms
Page 134 of 216
LABOR CLASSIFICATION (HOURS)
Unmanned Aerial Sys
Operator III Hours Labor Overhead Profit (Fixed Fee)Expenses Total
$73.00 $45.00 $31.00 $71.26 $34.00 $45.96 $32.00
TBD René Pérez Blake Hazen Field Crew Bob Eisle Derrick Westoby Renea Parker 180.66%30.00%
Task 2 - Survey
Research 12.00 31.50 2.00 45.50 1,916.50$ 3,462.35$ 574.95$ 5,953.80$
Boundary 17.00 16.00 96.00 38.00 3.00 170.00 7,740.88$ 13,984.67$ 2,322.26$ 24,047.82$
Topo and UAS 4.00 16.00 97.00 64.00 59.00 5.00 245.00 10,745.64$ 19,413.07$ 3,223.69$ 8,510.00$ 41,892.41$
Right of Way Map and set Pins 0.00 -$ -$ -$ 500.00$ 500.00$
Task 2 Subtotal 33.00 32.00 224.50 102.00 59.00 0.00 10.00 460.50 20,403.02$ 36,860.10$ 6,120.91$ 9,010.00$ 72,394.02$
TOTAL - ALL TASKS 33.00 32.00 224.50 102.00 59.00 0.00 10.00 460.50 20,403.02$ 36,860.10$ 6,120.91$ 9,010.00$ 72,394.02$
Staff Name
Survey VI Survey IV Survey II Survey 2 Person
Crew
Average Billing Rate Estimated per Classification/Staff
AdminUnmanned Aerial
Sys Operator I
Sylvester St Pedestrian Bridge Crossing 30% Design
PBS Engineering & Environmental, Inc.
PROPOSED FEE ESTIMATE
Pa
g
e
1
3
5
o
f
2
1
6
August 14, 2024
Geotechnical Resources, Inc
16520 SW Upper Boones Ferry Road, Suite 100
Tigard, OR 97224
Subject: Acceptance FYE 2023 ICR – CPA Report
Dear Adam Hope:
We have accepted your firm’s FYE 2023 Indirect Cost Rate (ICR) of 168.27% of direct labor (rate
includes 0.80% Facilities Capital Cost of Money) based on the “Independent CPA Report”
prepared by KCOE ISOM, LLP. This rate will be applicable for WSDOT Agreements and Local
Agency Contracts in Washington only. This rate may be subject to additional review if considered
necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
Page 136 of 216
3.5% 167.47%
100%0.80%
0%30.0%
Project Name:City of Pasco Sylveseter St. Ped Overpass 0%
Date:1/23/2025 0%
Rates Effective 7/1/2024 1.00
Staff Role/Title:
Staff Name:
Direct Salary Rate Max $ 101.51 $ 72.13 $ 62.50 $ 52.88 $ 46.88 $ 34.83 $ 34.65 $ 40.18 $ 41.59 $ 40.75
Bill Rate 302.77$ 215.14$ 186.42$ 157.73$ 139.83$ 103.89$ 103.35$ 119.84$ 124.05$ 121.55$
Task ID Task Description Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Total Hours Direct Labor Overhead Profit Total Labor Subconsultants
Direct
Expenses Lab Costs TOTALS
3 30% Preliminary Geotechnical Engineering 9 33 - - 34 - 1 4 2 2 - 85 15,652.57$ -$ 315.60$ -$ 15,968$
3.1 Geologic Map Review, Site Reconnaissance,
Project Management, Meetings 3 15 5 2 2 27 1,785.53$ 3,004.51$ 535.66$ 5,325.70$ -$ 315.60$ -$ 5,641$
3.2 Geotechnical Engineering Analyses 2 9 13 24 1,461.61$ 2,459.45$ 438.48$ 4,359.55$ -$ -$ -$ 4,360$
3.3 Geotechnical Report 4 9 16 1 4 34 2,000.64$ 3,366.48$ 600.19$ 5,967.31$ -$ -$ -$ 5,967$
Tasks Summary of Hours 9 33 - - 34 - 1 4 2 2 - 85 15,652.57$ -$ 315.60$ -$ 15,968.17$
Recommended Project Budget:16,000.00$
Engineering
Assistant
CAD
Operator
Technical
Editor
Administrative
Assistant
Project
Accountant OpenSenior
Engr/Geol
Project
Engr/Geol
Engr/Geol
Staff
Accepted Overhead
FCCM
**Negotiated Profit
Annual Escalation Rate
% of budget through June 2025
% of budget through June 2026
% of budget through June 2027
% of budget through June 2028
Weighted Escalation Factor
Principal Associate
**Rates below are based on a standard 30% profit but are negotiated contract by contract. Adjust as needed.
1
Pa
g
e
1
3
7
o
f
2
1
6
August 30, 2024
Archaeological Investigations Northwest, Inc.
3510 NE 122nd Ave
Portland, OR 97230
Subject: Acceptance FYE 2023 ICR – Risk Assessment Review
Dear Bill Parietti:
Based on Washington State Department of Transportation’s (WSDOT) Risk Assessment review
of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2023 ICR of 169.82%.
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington
only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR
must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:sms
Page 138 of 216
Archaeological Investigations Northwest, Inc.
CLIENT: City of Pasco
Project Name: Sylvester Street Overpass Pedestrian/Bicycle Access (City Project No. 23 577)
Date: September 3, 20243/3/2025
JOB CLASSIFICATIONS: Director
Environ.
Planner 5
Senior
Graphic
Designer
Deputy Environ.
Planner 2
Administrtive
Assistant 5
Environ. Spec.
5
Environ. Spec.
3
Transportatn
Planning Tech
1
Task Description
Officer/Senior
Archaeologist
APM / PM /
Senior Archaeo.
GIS -
Graphics
Senior Level
Staff
PM/Senior
Architectural
Historian
Supervising
Archaeo.
Project Admin
/ Project
Assistant /
Research
Architectural
Historian Staff Archaeo.Archaeo.
Assistant Hours Labor Expenses Total
4.1 Coordination; EZ Form Preparation; Fieldwork
Surface Survey and Shovel Tests (10); Report 24 6 75 4 24 133 $19,745.02 $1243.48 $20,988.50
Total Labor Hours 0 24 6 0 75 4 0 24 0 133
Direct Labor Rate $82.00 $73.60 $63.60 $60.50 $45.00 $46.65 $43.27 $36.50 $20.00
Overhead NTE $139.25 $124.99 $108.01 $102.74 $76.42 $79.22 $73.48 $61.98 $33.96
Fixed Fee NTE $24.60 $22.08 $19.08 $18.15 $13.50 $14.00 $12.98 $10.95 $6.00
Combined Labor Rates $245.85 $220.67 $190.69 $181.39 $134.92 $139.87 $129.73 $109.43 $59.96
Direct Labor $0.00 $1766.40 $381.60 $0.00 $3375.00 $186.60 $0.00 $876.00 $0.00 $6,585.60
Overhead $0.00 $2999.76 $648.06 $0.00 $5731.50 $316.88 $0.00 $1487.52 $0.00 $11,183.72
Fixed Fee $0.00 $529.92 $114.48 $0.00 $1012.50 $56.00 $0.00 $262.80 $0.00 $1,975.70
Total Labor $0.00 $5,296.08 $1,144.14 $0.00 $10,119.00 $559.48 $0.00 $2,626.32 $0.00 $19,745.02 $19,745.02 $1243.48 $20,988.50
4.1 DIRECT EXPENSES Each Qty Total
Vehicle Mileage 1 RT x 1 vehicles x 430 mi $0.67 430 $288.10
Vehicle Mileage 1 DT x 1 vehicles x 10 mi $0.67 10 $6.70
Meals 3 days x 2 people $60.00 6 $360.00 $19,745.02 $1,243.48 $20,988.50
Hotel ($130) plus tax for 2 nights x 2 people $147.17 4 $588.68
TOTAL EXPENSES TASK $1243.48
DIRECT EXPENSES Each Qty Total
Vehicle Mileage 2 RT x 1 vehicles x 430 mi $0.67 0 $0.00
Vehicle Mileage 8 DT x 1 vehicles x 10 mi $0.67 0 $0.00
Meals 12 days x 1 person $60.00 0 $0.00
Hotel ($130) plus tax for 10 nights x 1 person $147.17 0 $0.00
TOTAL EXPENSES TASK $0.00
TOTAL EXPENSES $1243.48
FN: AINW-Sylvester Street Overpass 12-17-2024
GRAND TOTAL
Pa
g
e
1
3
9
o
f
2
1
6
Agreement Number ____________ Local Agency A&E Professional Services Cost
Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Modal Operating Administration specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal
Operating Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
Page 140 of 216
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Page 141 of 216
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 Page 142 of 216
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 143 of 216
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 144 of 216
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D.Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 145 of 216
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2 Page 146 of 216
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2 Page 147 of 216
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
•Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
•Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2 Page 148 of 216
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
•Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
•Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
•Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2 Page 149 of 216
03/24/2025
Pasco City Council
Workshop
Pa
g
e
1
5
0
o
f
2
1
6
Professional Services Agreement with
Consor North America, Inc. for Design
Services for the Sylvester Street Overpass
Pedestrian/ Bicycle Access Project
03/24/2025
Pasco City Council
Pa
g
e
1
5
1
o
f
2
1
6
Overview
Professional Services Agreement
01
02Pa
g
e
1
5
2
o
f
2
1
6
Project Scope
• Curb ramps
• Sidewalk
• Shared-use
path/trail
• Bridge (part of
shared-use path)
Sylvester Street Overpass Pedestrian/ Bicycle Access
Project - Overview
4
Pa
g
e
1
5
3
o
f
2
1
6
Sylvester Street Overpass Pedestrian/ Bicycle Access
Project – Professional Service Agreement
5
Agreement Scope
• Project Management and Administration
• Surveying
• Geotechnical Engineering
• Cultural Resource Investigation
• Design Assumption Validation and Alternatives Analysis
• Public Outreach
• Design Engineering – 30% only*
*Selection of bridge type will lead to supplement for remaining design.
Pa
g
e
1
5
4
o
f
2
1
6
Staff recommends
approval of scope and
fee for design services
by Consor North
America, Inc. a total of
$364,568.00.
Sylvester Street Overpass Pedestrian/ Bicycle Access
Project – Professional Service Agreement
6
Funding
$373,000.002023-25 Connecting Communities Pilot
Program (State)
$3,357,000.002023-25 Pedestrian & Bicycle Safety
Program (State)
$80,000.00Local Funds -Arterial
$3,810,000.00TOTAL
Planned Expenditures
$540,660.00Preliminary Engineering (PE)
N/ARight-of-Way (RW)
$3,189,340.00Construction (CN)
$3,730,000.00TOTAL
Pa
g
e
1
5
5
o
f
2
1
6
Pa
g
e
1
5
6
o
f
2
1
6
AGENDA REPORT
FOR: City Council March 17, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Maria Serra, Public Works Director
Public Works
SUBJECT: Resolution - Project Acceptance for the Well Capacity Upgrades Project
(5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Engineer's Estimate $ 569,561.00
Bid Award $ 517,629.40
Change Orders $ 3,736.75
Final Construction Cost $ 521,366.15
Funding for the project is provided as follows:
This project was delivered well under the adopted 2023 – 2024 budget.
Secured Revenue Bond: $639.439.00
Irrigation Utility Funds: $512,827.00
IV. HISTORY AND FACTS BRIEF:
The City’s Irrigation System Master Plan (2016) was supplemented with a
Capacity Analysis performed in 2018. The analysis identified an existing
deficiency in source capacity, resulting in periodic low pressure experienced
within the current service area limits during high demand. Recommendations to
Page 157 of 216
address this supply deficiency included the implementation of upgrades at
existing Wells (this project) and improvements at the existing intake facility (a
separate project).
During 2022, the City’s consultant, GSI Water Solutions, Inc. (GSI), evaluated
options for increasing the capacity and improving the reliability of the City’s
existing irrigation wells for its non-potable water system (irrigation utility) to
meet demands more reliably. Wells with proposed improvements were
prioritized. A first phase of implementation included rehabilitation of three wells:
NW Commons, Village at Pasco Heights, and I-182 wells.
Bid opening took place on November 8, 2022. On November 21, 2022,
Council awarded the Well Capacity Upgrades contract (Resolution 4279) to
Carpenter Drilling, LLC. of Benton City, WA in the amount of $517,629.40.
The project required 3 Change Orders for a total of $3,736.75.
The Change Orders addressed:
Modifications and repair of existing pumping systems at the I-182 well
and Village at Pasco Heights well.
Additional repair at Village Well, and tax rate adjustment form 8.7% to
8.9%.
Reconciliation of bid items.
After construction was completed, GSI consultants collected data on the
system's performance and developed a technical memorandum documenting
recommendations for the remaining well rehabilitations.
V. DISCUSSION:
Formal acceptance of public works projects is required by State law and starts
the 45-day period within which an outside vendor, supplier or laborer would
have an opportunity to file a claim against this project pursuant to RCW
60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being
held by the City may be released upon receipts of the following:
An affidavit of no liens
A release from the Department of Revenue that all taxes have been paid
A release from any claims from the Department of Labor and Industries,
pursuant to RCW 60.28.051
Staff recommends approval of the resolution for the acceptance of the Well
Capacity Upgrades Project, as constructed by Carpenter Drilling, LLC.
Page 158 of 216
Resolution – Carpenter Drilling LLC Project Acceptance- 1
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ACCEPTING WORK PERFORMED BY CARPENTER DRILLING, LLC,
UNDER CONTRACT FOR THE IRRIGATION WELL REHABILITATION
AND REPAIR PROJECT.
WHEREAS, the work performed by Carpenter Drilling, LLC, under contract for Project
No. 21222 Irrigation Well Rehabilitation and Repair, has been examined by City of Pasco (City)
Staff and been found to be in apparent compliance with the applicable project specifications and
drawings; and
WHEREAS, it is City Staff’s recommendation that the City formally accept the
contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with City Staff’s recommendation and thereby accepts the
work performed by Carpenter Drilling, LLC, under contract for Project No. 21222 Irrigation Well
Rehabilitation and Repair, as being completed in apparent compliance with the project
specifications and drawings.
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance.
Be It Further Resolved, that the final payment of retainage being withheld, pursuant to
RCW 60.28.011, regulations and administrative process, shall be released upon apparent
compliance with and satisfaction of applicable project specifications and verification thereof by
Public Works Director and Finance Director.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ____l,
2025.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 159 of 216
3/24/2025
Pasco City Council
Workshop
Pa
g
e
1
6
0
o
f
2
1
6
Well Capacity
Upgrades Project
Acceptance
3/24/2025
Pasco City Council
Pa
g
e
1
6
1
o
f
2
1
6
Well Capacity Upgrades
3
Pa
g
e
1
6
2
o
f
2
1
6
Northwest Commons Well
4
•Initial rehabilitation
included cleaning out the
bottom of the well (via sand
pumping); approximately 5
feet of sand was removed.
•Mechanical brushing of the
perforated section of the
NW Commons Well using a
steel brush and cleaned
out sediments from the
bottom of the well. Pa
g
e
1
6
3
o
f
2
1
6
I-182 Well
5
•Initial rehabilitation
performed included
cleaning out sediment
material from the
bottom of the well
casing (approximately
1-foot of material).
•Carpenter performed
mechanical
development of the
well, which consisted of
brushing and surging
the water column in the
well with a nylon brush
tool
Pa
g
e
1
6
4
o
f
2
1
6
Village at Pasco Heights Well
6
•Collected a water quality
sample from the well and
submitted it for geochemical
and bacteriological analyses.
•Cleaned out sediments from
bottom of well.
•Brushed the well casing and
screen with a nylon brush
and cleaned out well.
•Installed a screen liner
assembly to prevent the
existing screen from
collapsing during the planned
mechanical and chemical
rehabilitation activities.
•Conducted mechanical
rehabilitation with zonal
isolation and impulse
generation.
•Conducted chemical
rehabilitation with acid and
polymer and additional
impulse generation to agitate
and mix chemicals within well
screens.
•Mechanically redeveloped
and cleaned the well using a
surge block and bailer.
Pa
g
e
1
6
5
o
f
2
1
6
Well Capacity Upgrades Project Costs
7
CONSTRUCTION COSTS
$ 569,561.00Engineer’s Estimate
$ 517,629.40Bid Award
$ 3,736.75Change Orders
$ 521,366.15Final Construction Cost
AmountDescriptionChange Order No.
$ 27,193.54Modifications and repair of existing pumping systems at the I-182 well and Village at Pasco Heights well.1
$ 53,224.40Additional repair at Village Well, and tax rate adjustment from 8.7% to 8.9%.2
$ (76,681.19)Reconciliation of bid items.3
Pa
g
e
1
6
6
o
f
2
1
6
Pa
g
e
1
6
7
o
f
2
1
6
AGENDA REPORT
FOR: City Council March 17, 2025
TO: Dave Zabell, Interim City Manager City Council Workshop
Meeting: 3/24/25
FROM: Maria Serra, Director
Public Works
SUBJECT: Resolution - Rivershore Sewer Interceptor Upsizing Phase 1 Design
Loan Acceptance (5 minute staff presentation)
I. ATTACHMENT(S):
Resolution
Exhibit A – Ecology CWSRF Loan Agreement
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
The City was awarded a $1.28 million pre-construction loan to fund full design
and development of bid documents for the Rivershore Sewer Interceptor
Upsizing Phase 1 project.
The loan is administered by the Washington State Department of Ecology
(ECY) as part of their Clean Water State Revolving Fund (CWSRF) program.
The loan has a 20-year term with an effective interest rate of 1.2%.
IV. HISTORY AND FACTS BRIEF:
the approved (ECY) Ecology of In Washington the 2022, City's State
Comprehensive Sewer Plan (CSP) Addendum. As identified in the CSP, and
the City is experiencing, the City’s wastewater system demands are rapidly
growing. The 20-year analysis included in the plan identified capital needs due
to limited conveyance capacity and aging infrastructure. The system relies on a
single Wastewater Treatment Plant.
The approved CSP Addendum identified a series of upsize projects along the
Page 168 of 216
Rivershore interceptor, effectively necessitating its entire length to be upsized
within the next 20 years. An interceptor is a main that collects sewer from other
mains and conveys the sewer flow into a facility, in this case into a lift station
that discharges into the wastewater treatment plant. Three gravity sewer
interceptor segments paralleling the shore of the Columbia River were
identified as priority projects, to eliminate bottlenecks. These critical sewer
interceptor segments are partially located within a US Army Corps of Engineers
easement along the Columbia River and serve significant portions of the
service area. Although listed as three separate projects, CSP #17, CSP #20,
and CSP #21, in the 2025-2030 Capital Improvement Plan, these sections will
be combined and designed as one phased project.
In October of 2023, Resolution No. 4376 authorized staff to apply for an ECY
low-interest pre-construction loan through the CWSRF program. CWSRF loans
cover capital improvements aimed at maintaining compliance with state and
federal quality source water surface in to addition regulations improving
through wastewater system capacity upgrades to prevent sewage overflows in
the vicinity of surface waters such as the Columbia River.
The City's Rivershore Sewer Interceptor Upsizing Phase 1 project was selected
as a recipient for the CWSRF 20-year term pre-construction loan. The loan
from Ecology will fund design for replacing approximately 10,000 lineal feet of
existing 30- and 36-inch diameter gravity mains with 48- and 54-inch diameter
gravity for of development funding loan design The mains. includes
specifications construction contract plans and (bid documents), loan
administration and reporting, and any permitting and regulatory documentation
necessary to comply with federal loan administration requirements.
V. DISCUSSION:
from agreement loan low-interest the of approval recommends Staff the
Department of Ecology Clean Water State Revolving Fund program for the
design of the Rivershore Sewer Interceptor Upsizing Phase 1 project.
Page 169 of 216
Resolution - CWSRF Design Loan Agreement - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A CLEAN
WATER STATE REVOLVING FUND (CWSRF) LOAN CONTRACT NO.
WQC-2025-PASCO-00012 WITH WASHINGTON STATE DEPARTMENT OF
ECOLOGY FOR DESIGN OF THE RIVERSHORE SEWER INTERCEPTOR
UPSIZING – PHASE 1 PROJECT.
WHEREAS, the City of Pasco (City) has identified, through the adopted 2021
Comprehensive Sewer System Plan (CSP) Addendum, segments of existing sewer infrastructure
which require significant upsizing to keep up with projected population growth; and
WHEREAS, the Rivershore Sewer Interceptor Upsizing – Phase 1 Project was identified
in the 2021 CSP to upsize approximately 10,000 linear feet of critical sewer gravity mains located
within US Army Corp of Engineers easements along the Columbia River; and
WHEREAS, to help fund these improvements, the Council authorized staff to apply for a
CWSRF loan in the principal amount of up to $1,300,000 bearing interest at an interest rate of
1.2%; and
WHEREAS, the proposed awarded loan agreement includes a principal amount of
$1,277,000 and has a term of 20 years; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into CWSRF
Design Loan Contract No. WQC-2025-Pasco-00012 with Washington State Department of
Ecology.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the CWSRF
Loan Contract No. WQC-2025-Pasco-00012 between the City of Pasco and Washington State
Department of Ecology as attached hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the Interim City Manager of the City of Pasco, Washington,
is hereby authorized, empowered, and directed to execute and deliver CWSRF Loan Contract No.
WQC-2025-Pasco-00012 on behalf of the City of Pasco.
Be It Further Resolved, that this Resolution shall take effect immediately.
Page 170 of 216
Resolution - CWSRF Design Loan Agreement - 2
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____,
2025.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 171 of 216
Rivershore Sewer Interceptor Upsizing - Phase 1
Agreement No. WQC-2025-Pasco-00012
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF PASCO
This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter
referred to as “ECOLOGY,” and City of Pasco, hereinafter referred to as the “RECIPIENT,” to carry out with the provided
funds activities described herein.
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
This project improves water quality in the Columbia River through the design of wastewater collection facilities in the
City of Pasco. This project designs increased capacity of the sewer mains, to maintain capacity for the growing area and
prevent sewage overflows in the vicinity of the Columbia River.
Project Long Description:
This project improves water quality in the Columbia River through the design of wastewater collection facilities in the
City of Pasco. This project designs increased capacity of the sewer mains, to maintain capacity for the growing area and
prevent sewage overflows in the vicinity of the Columbia River.
The RECIPIENT’s Municipal Wastewater Treatment Plant is the singular facility for treatment and beneficial reuse of
the RECIPIENT's residential and commercial wastewater. This project includes the design for upsizing approximately
$1,277,000.00
$1,277,000.00
$1,277,000.00
$0.00
07/01/2024
12/31/2027
Wastewater Facility
Page 172 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 2 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
10,000 linear feet (LF) of existing 30-inch and 36-inch diameter gravity mains with 54-inch diameter gravity mains. The
existing critical sewer interceptor is located within a US Army Corp of Engineer’s easements and is parallel to the
Columbia River. Due to the continuous growth of our community, the sewer interceptor's remaining capacity is
insufficient for projected demands. Upsizing of the infrastructure is needed due to population increases and future
buildout, which will result in in limited capacity within the wastewater collection & conveyance system leading to the
nearby wastewater pump station.
This project was identified in the RECIPIENT’s Ecology approved Comprehensive Sewer System Plan Addendum
(2021) and included in the Council approved 2022 Capital Improvement Plan, as CSP#14-23.
Overall Goal:
This project will protect water quality in the Columbia River through the design of necessary collection system
improvements to prevent raw sewage overflow in the vicinity of the Columbia River.
Template Version 12/10/2020 Page 173 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 3 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
Mailing Address:
Contacts
Organization Email:
City of Pasco
91-6001264
PO Box 293
Pasco, WA 99301
webbk@pasco-wa.gov
Billing Contact
Authorized
Signatory
Project Manager
Maria Laura Serra
Public Works Director
525 N Third Ave
Pasco, Washington 99301
Email: serram@pasco-wa.gov
Phone: (509) 544-4125
Hollie Geiger
Public Works Financial Analyst
525 N Third Ave
Pasco, Washington 99301
Email: geigerh@pasco-wa.gov
Phone: (509) 543-5738
Brittany Whitfield
525 N Third Ave
Pasco, Washington 99301
Email: whitfieldb@pasco-wa.gov
Phone: (509) 543-5738
Template Version 12/10/2020 Page 174 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 4 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
Contacts
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Project
Manager
Financial
Manager
Technical
Advisor
Charlotte Daskalopoulos
4601 N Monroe Street
Spokane, Washington 99205-1295
Email: CDAS461@ecy.wa.gov
Phone: (509) 863-2186
Tammie McClure
PO Box 47600
Olympia, Washington 98504-7600
Email: tmcc461@ecy.wa.gov
Phone: (360) 628-4315
Diana Washington
4601 N Monroe Street
Spokane, Washington 99205-1295
Email: DWAS461@ecy.wa.gov
Phone: (509) 329-3519
Template Version 12/10/2020 Page 175 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 5 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number:1 Task Cost: $100,000.00
Task Title:Grant and Loan Administration
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements .
Responsibilities include but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and the EAGL (Ecology Administration of Grants and Loans)
recipient closeout report (including photos, if applicable). If the RECIPIENT elects to use a contractor to complete project
elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement .
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement ,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up -to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements .
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement , quarterly progress reports, and Recipient Closeout Report.
* Properly maintained project documentation.
Deliverables
Grant and Loan Administration
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished, project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2 Recipient Closeout Report (EAGL Form)
Template Version 12/10/2020 Page 176 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 6 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number:2 Task Cost: $1,177,000.00
Task Title:Design
Task Description:
A. The RECIPIENT will procure professional services in accordance with state law . The RECIPIENT will include
ECOLOGY’s State Revolving Fund Engineering Services Insert in the contract documents between the RECIPIENT and the
professional services team. The RECIPIENT must submit all professional services contracts before ECOLOGY will provide
reimbursement for work performed under this task.
B. The RECIPIENT will design the RECIPIENT’s gravity main collection system. Construction contract documents developed
by the RECIPIENT must be consistent with the requirements of Chapter 173-240 WAC. Elements of the design will include:
• Upsizing approximately 10,000 LF of existing 30-inch and 36-inch diameter gravity mains with 54-inch gravity mains.
C. The construction contract documents, will be approved by the RECIPIENT prior to submittal for ECOLOGY review .
Construction plans submitted to ECOLOGY for review and approval will be reduced to no larger than 11 " x 17" in size. Plans
should note if they are to scale or not. The project manager may request plans be submitted in either PDF or other electronic
format, and specifications in a searchable PDF or Microsoft Word electronic file . An updated construction cost estimate will
be submitted with each plan/specification submittal. The project manager may request a spreadsheet of the estimate in
electronic file format.
D. The RECIPIENT will conduct an Investment Grade Efficiency Audit (IGEA). The RECIPIENT will review their energy use
looking for cost-effective energy savings. In lieu of preparing a full IGEA, the Recipient may also provide a signed letter
memorandum indicating “no obtainable energy savings” if the project design , includes only minimal energy use or no new energy
use. A preliminary IGEA indicating “no obtainable energy savings” can also be used to satisfy this requirement . The recipient
may also submit documentation of an energy efficiency review conducted within the last five years .
E. The RECIPIENT will submit the minimum requirements as outlined in the Environmental Information Document (EID)
Guidance, Section A and in the State Environmental Review Process (SERP) EID at the time construction contract documents
are submitted to ECOLOGY for approval.
F. The RECIPIENT will provide an Ecology Cultural Resources Review form as part of the minimum SERP requirements . The
RECIPIENT will provide any additional information for ECOLOGY to lead the required cultural resources consultation . Costs
incurred for ground-disturbing activities that occur before cultural resources review will not be eligible for reimbursement.
G. The RECIPIENT will complete an Ecology inadvertent discovery plan template for their project .
H. The RECIPIENT will notify Ecology when deliverables are available and have been uploaded to EAGL .
I. All recipients of funding for water pollution control facility projects must comply with the SERP in accordance with WAC
173-98-720.
Template Version 12/10/2020 Page 177 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 7 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
Task Goal Statement:
See overall goal.
Task Expected Outcome:
See overall goal.
Deliverables
Design
Number Description Due Date
2.1 Executed contracts for professional services and documentation of the
RECIPIENT’s process for procuring professional services.
2.2 Copies of the final construction contract documents.
2.3 Documentation of an energy efficiency review.
2.4 Complete SERP EID.
2.5 Complete Cultural Resources Form.
2.6 Complete Inadvertent Discovery Plan (IDP).
Template Version 12/10/2020 Page 178 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 8 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
Title:
State
CWSRF-SFY25 (State)
Type:
Funding Source %:
Description:
100%
The Clean Water Act (CWA) (33 U.S.C 1251-1387) established the State Revolving
Fund (SRF) low interest loans program (40. C.F.R. Part 31, 35 Sub Part K).
Washington State administers the program under Chapter 173-98 WAC. The portion of
this project funded with this funding distribution comes from non-federal source and are
not subject to Federal Funding Accountability and Transparency Act (FFATA) and Single
Audit Act (SAA). However, this project is subject to the federal requirements outlined in
Section 4 and 5 of agreement terms and conditions.
Fund: FD0727
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant?
Approved State Indirect Rate: 30%
0%
No
No
No
Effective Interest Rate: 1.2% Interest Rate: 0.9% Admin Charge: 0.3%
Terms:20 years
Project Start Date: 07/01/2024 Project Completion Date: 12/31/2027
Estimated Initiation of Operation date:
Loan Security:
Final Accrued Interest:
Final Loan Amount:
Repayment Schedule Number:
12/31/2027
Revenue Secure Lien Obligation of the Recipient
$
$
985
BUDGET
Funding Distribution EL250362
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
SRF Loan (State)
07/01/2024 12/31/2027
Loan
Template Version 12/10/2020 Page 179 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 9 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SRF Loan (State)Task Total
Grant and Loan Administration 100,000.00$
Design 1,177,000.00$
1,277,000.00$Total:
Template Version 12/10/2020 Page 180 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 10 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%1,277,000.00 1,277,000.000.000.00SRF Loan (State)
Total $$0.00 1,277,000.00 $1,277,000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
WQC-2024—Water Quality Program Special Terms and Conditions (Update June 2023)
SECTION 1: DEFINITIONS
Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement:
“Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to
be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an
Administrative Charge Account.
“Administrative Requirements” means the effective edition of ECOLOGY 's Administrative Requirements for Recipients of
Ecology Grants and Loans at the signing of this agreement.
“Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all
principal due on such bonds or loans in such year.
“Average Annual Debt Service” means , at the time of calculation, the sum of the Annual Debt Service for the remaining years of
the loan to the last scheduled maturity of the loan divided by the number of those years.
“Accrued Interest” means the interest incurred as loan funds are disbursed.
“Acquisition” means the purchase or receipt of a donation of fee or less than fee interests in real property. These interests
include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral
rights.
“Build American Buy American (BABA)” means a portion of the Infrastructure Investment and Jobs Act and establishes a
domestic content procurement preference for all Federal financial assistance obligated for infrastructure projects after May 14,
2022.
“Bipartisan Infrastructure Law (BIL)” means funding to improve drinking water, wastewater and stormwater infrastructure.
“Centennial Clean Water Program” means the state program funded from various state sources .
“Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the
project.
“Construction Materials” means an article, material, or supply (other than an item of primarily iron or steel; a manufactured
product; cement and cementitious materials; aggregates such as stone, sand, or gravel; aggregate binding agents or additives; or
non-permanent products) that is or consists primarily of, non-ferrous metals, plastic and polymer-based products (including
polyvinylchloride, composite building materials, and polymers used in fiber optic cables), (including optic glass), lumber, and
drywall.
“Cost Effective Analysis” means a comparison of the relative cost -efficiencies of two or more potential ways of solving a water
quality problem as described in Chapter 173-98-730 WAC.
Template Version 12/10/2020 Page 181 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 11 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
“Davis Bacon Prevailing Wage Act” means the federal law mandating on -site workers on public works projects be paid certain
wages, benefits, and overtime (also known as “prevailing wage” on all government-funded construction, alteration, and repair
projects.
“Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and
money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due.
“Effective Date” means the earliest date on which eligible costs may be incurred .
“Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge .
“Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT .
“Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the
Estimated Loan Amount and the estimated schedule for completion of the project .
“Equivalency” means the amount of State Revolving Fund (SRF) funding each funding cycle equivalent to the EPA grant to
Ecology.
“Equivalency Project” means State Revolving Fund (SRF) funded project(s) designated by ECOLOGY to receive federal
funding and meet additional federal requirements.
“Expiration Date” means the latest date on which eligible costs may be incurred.
“Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through
such time as the loan is officially closed out and a final loan repayment schedule is issued .
“Final Loan Amount” means all principal of and accrued interest on the loan from the Project Start Date through the Project
Completion Date.
“Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan
Amount and the initiation of operation or completion date, whichever comes first.
“Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower .
“General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the
RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
“General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid
general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax
limitations provided by law without a vote of the electors of the RECIPIENT on all the taxable property within the boundaries of
the RECIPIENT.
“Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of
the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement
Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other
obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or
refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with
other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States
Government under the Internal Revenue Code.
“Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is
funded.
“Initiation of Operation Date” means the actual date the facility financed with proceeds of the loan begins to operate for its
intended purpose. (For loans only)
“Iron and Steel Products” means products made primarily of iron or steel including but may not be limited to: lined or unlined
pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves,
structural steel, reinforced precast concrete, and construction materials.
“Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund
(Centennial) Loan made pursuant to this loan agreement.
“Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount , as applicable.
Template Version 12/10/2020 Page 182 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 12 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
“Loan Fund” means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the loan .
“Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan .
“Loan Term” means the repayment period of the loan .
“Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be
operated and maintained in good repair, working order, and condition including payments to other parties, but will not include
any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes .
“Manufactured Products” means, items and construction materials composed in whole or in part of non-ferrous metals such as
aluminum plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concreate; glass, including
optical fiber; and lumber.
“Produced in the United States” means for iron and steel products, that all manufacturing processes, from the initial melting state
through the application of coatings, occurred in the Untied States.
“Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense.
“Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents .
“Prevailing Wage” means hourly wage, usual benefits, and overtime paid in the largest city in each county , to the majority of
workers, laborers, and mechanics performing the same work. The rate is established separately for each county.
“Principal and Interest Account” means , for a loan that constitutes Revenue-Secured Debt, the account created in the loan fund
to be first used to repay the principal of and interest on the loan.
“Project” means the project described in this agreement.
“Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed and
is the last day eligible costs can be incurred. This term is only used in loan agreements.
“Project Schedule” means that schedule for the project specified in the agreement.
“Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a
general obligation of the RECIPIENT.
“Reserve Account” means , for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and
condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the principal of
and interest on the loan.
“Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to a
RECIPIENT or project.
“Scope of Work” means the tasks and activities constituting the project .
“Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution .
“Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of
execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the
date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim
or lien of the loan, subject only to Maintenance and Operation Expense.
“State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established
by Chapter 90.50A.020 RCW.
“Termination Date” means the effective date of ECOLOGY’s termination of the agreement .
“Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding
balance of the loan and all accrued interest.
“Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to be
eligible for ECOLOGY grant or loan funding, including any required recipient match.
“Total Project Cost” means the sum of all costs associated with a water quality project , including costs that are not eligible for
ECOLOGY grant or loan funding.
“Unique Entity Identity Identifier (UEI)” means a 12-character alphanumeric ID assigned by SAM.gov. to an entity doing
Template Version 12/10/2020 Page 183 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 13 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
business with or receiving funds from the federal government. This number replaces the DUNS number.
“ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions
to and extensions and betterments of the Utility.
“ULID Assessments” means all assessments levied and collected in any ULID . Such assessments are pledged to be paid into
the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID
Assessments will include principal installments and any interest or penalties which may be due.
“Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net
Revenue of which is pledged to pay and secure the loan.
SECTION 2: CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL
ASSISTANCE FUNDING.
The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on
ECOLOGY’s Water Quality Program website.
A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records)
in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards
Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in
Chapter 43.09.200 RCW “Local Government Accounting – Uniform System of Accounting .”
B. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter
39.80 RCW, “Contracts for Architectural and Engineering Services ,” have been, or shall be, met in procuring qualified
architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final
architectural/engineering services contract and submit a copy of the contract to ECOLOGY.
C. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition project:
a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and the
type of ownership interest that has been acquired.
b. Legal Description of Real Property Rights Acquired . The legal description of the real property rights purchased with funding
assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of Washington ) shall
be incorporated into the agreement before final payment.
c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser
interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to ECOLOGY ,
on behalf of the State of Washington. The documents required will depend on the project type, the real property rights being
acquired, and whether or not those rights are being acquired in perpetuity (see options below). The RECIPIENT shall use
language provided by ECOLOGY, to record the executed document in the County where the real property lies, and to provide
a copy of the recorded document to ECOLOGY.
Documentation Options:
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve , protect, and/or use
the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when acquiring real
property rights that include the underlying land. This document may also be applicable for those easements where the
RECIPIENT has acquired a perpetual easement for public purposes . The RECIPIENT must obtain ECOLOGY approval on
the draft language prior to executing the deed of right.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to
ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and
habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by
reference in the easement document.
3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of Rights
directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language will
depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language prior to executing
Template Version 12/10/2020 Page 184 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 14 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
the easement or lease.
d. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded
projects.
2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the terms and
conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington , Chapter 8.26
RCW, and Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection (1)
above and/or state law set out in subsection (2) above, are involved in the execution of this project, the RECIPIENT agrees to
provide any housing and relocation assistance required.
e. Hazardous Substances.
1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site
for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify:
i. No hazardous substances were found on the site, or
ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws,
and the site is deemed “clean.”
2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as set
forth in RCW 70.105D.
3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees and /or
agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees) and any
and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of,
hazardous substances on the property the RECIPIENT is acquiring .
f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses
The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired, developed,
maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for which funds were
approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as one involving a lease or
a term-limited restoration, renovation or development project or easement, this restriction on conversion shall apply only for the
length of the term, unless otherwise provided in written documents or required by applicable state or federal law. In such case,
the restriction applies to such projects for the length of the term specified by the lease, easement, deed, or landowner
agreement.
D. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by
ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be
delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance
Funding Guidelines available on ECOLOGY’s Water Quality Program funding website .
E. Electronic Fund Transfers: Payment will be issued through Washington State’s Office of Financial Management’s Statewide
Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form
and an IRS W-9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about
the vendor registration process or electronic fund transfers, you can contact Statewide Payee Help Desk at (360) 407-8180 or
email PayeeRegistration@ofm.wa.gov.
F. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology approved
construction plans and specifications, must be pre-approved by ECOLOGY’s project manager before purchase . All equipment
purchases over $5,000 and not included in a contract for work being completed on the funded project, must also be reported
on the Equipment Purchase Report in EAGL.
G. Funding Recognition: The RECIPIENT must inform the public about any ECOLOGY or EPA funding participation in this
project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other
Template Version 12/10/2020 Page 185 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 15 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs.
Contact your Ecology Project Team to determine the appropriate recognition for your project .
H. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the
requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of
compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this
change within 30 days.
I. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the
project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.”
The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request .
J. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this
agreement.
K. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or
water quality project outcomes and the status of long-term environmental results or goals from the project approximately three
years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to
request this data. ECOLOGY may also conduct site interviews and inspections , and may otherwise evaluate the project, as
part of this assessment.
L. Project Status Evaluation: ECOLOGY may evaluate the status at any time. ECOLOGY’s Project Manager and Financial
Manager will meet with the RECIPIENT to review spending trends , completion of outcome measures, and overall project
administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes ,
ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures.
M. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be
consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for
Washington State and specific requirements outlined in the Water Quality Funding Guidelines . Technical assistance, proposed
practices, or project designs that do not meet these standards may be eligible if approved in writing by ECOLOGY.
SECTION 3: CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER FUNDED PROJECTS
BEING USED TO MATCH SECTION 319 FUNDS.
The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY :
1. Federal Funding Accountability and Transparency Act (FFATA) Form is available on the Water Quality Program website and
must be completed and submitted to Ecology. (This form is used for Section 319 (federal) funds only)
2. “Section 319 Initial Data Reporting” form must be completed in EAGL.
A. Data Reporting: The RECIPIENT must complete the “Section 319 Initial Data Reporting” form in EAGL before this
agreement can be signed by Ecology. This form is used to gather general information about the project for EPA .
B. Funding Recognition and Outreach: In addition to Section 2.F. of these Special Terms and Conditions, the RECIPIENT shall
provide signage that informs the public that the project is funded by EPA . The signage shall contain the EPA logo and follow
usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate EPA logo
or seal graphic file, the RECIPIENT may send a request to their Ecology Financial Manager .
To increase public awareness of projects serving communities where English is not the predominant language , RECIPIENTS are
encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose are
allowable, provided the costs are reasonable. (Applies to both the Section 319 funded projects and the Centennial match
projects)
The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement:
(Applies to Section 319 funded projects only)
“This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance
agreement to the Washington State Department of Ecology . The contents of this document do not necessarily reflect the views
and policies of the Environmental Protection Agency , nor does the mention of trade names or commercial products constitute
Template Version 12/10/2020 Page 186 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 16 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
endorsement or recommendation for use.”
C. Load Reduction Reporting: The RECIPIENT shall complete the “Section 319 Annual Load Reduction Reporting” form in
EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has
completed the form. This form is used to gather information on best management practices (BMPs) installed and associated
pollutant load reductions that were funded as a part of this project.
D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension
cannot exceed the time limitation established in EPA’s assistance agreement . In the event a time extension is requested and
approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration
date. (For Section 319 funded projects only)
SECTION 4: CONDITIONS APPLY TO ALL FEDERAL FUNDING AGREEMENTS, INCLUDING SECTION 319,
State Revolving Fund (SRF) Equivalency Projects, and SEWER OVERFLOW AND STORMWATER REUSE MUNICIPAL
GRANT (OSG)
A. Acquisitions: RECIPIENTs shall comply with the terms and conditions of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law 91-646, as amended by the Surface
Transportation and Uniform Relocation Assistance Act , PL 100-17-1987, and applicable regulations and procedures of the
federal agency implementing that Act.
B. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an
independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The RECIPIENT
must submit the form SF-SAC and a Single Audit Report Package within 9 months of the end of the fiscal year or 30 days after
receiving the report from an independent auditor. The SF-SAC and a Single Audit Report Package MUST be submitted using
the Federal Audit Clearinghouse’s Internet Data Entry System available at : https://facweb.census.gov/.
C. Archaeological Resources and Historic Properties (Section 106): This requires completion of the Ecology Cultural
Resources Review Form, coordination with Ecology Cultural Resources staff , and receipt of the Ecology Final Determination
prior to any property acquisition and above and below ground disturbing activities.
D. Architectural and Engineering Services Procurement: The RECIPIENT must procure architectural and engineering services
in accordance with the federal requirements in Chapter 11 of Title 40, U.S.C. (see
https://uscode.house.gov/view.xhtml?path=/prelim@title40/subtitle1/chapter 11&edition=prelim).
E Build America, Buy America (BABA – Pub. L. No. 117-58, 70901-52) (Federally funded SRF Equivalency projects only):
The RECIPIENT identified by ECOLOGY as receiving federal equivalency funding agrees to comply with all federal
requirements applicable to the assistance received (including those imposed by the Infrastructure Investment and Jobs Act
(“IIJA”/BIL), Public Law No. 117-58) which the RECIPIENT understands includes, but is not limited to, the following
requirements: that all the iron and steel, manufactured products, and construction materials used in the Project are to be
produced in the United States (“Build America, Buy America Requirements”) unless (i) the RECIPIENT has requested and
obtained a waiver from the cognizant Agency pertaining to the Project or the Project is otherwise covered by a general
applicability waiver; or (ii) all of the contributing Agencies have otherwise advised the RECIPIENT in writing that the Build
America, Buy America Requirements are not applicable to the project .
RECPIENT shall comply with all record keeping and reporting requirements under all applicable legal authorities , including any
reports required by the funding authority (such as EPA and/or a state), such as performance indicators of program deliverables,
information on costs and project progress. The RECIPIENT identified by ECOLOGY as receiving federal equivalency funding ,
understands that (i) each contract and subcontract related to the project is subject to audit by appropriate federal and state
entities and (ii) failure to comply with the applicable legal requirements and this Agreement may result in a default hereunder that
results in a repayment of the assistance agreement in advance of termination and/or repayment of assistance, and/or other
remedial actions.
EPA has granted an adjustment period waiver of the requirements of Section 70914(a) of the BIL, pursuant to Section
Template Version 12/10/2020 Page 187 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 17 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
70914(b)(1) (public interest waiver), for eligible projects financed by SRF projects that have initiated project design planning
prior to May 14, 2022, the statutory effective date of the BABA requirements . This action permits the use of non-domestic
manufactured products and construction materials in such projects funded by a Clean Water or Drinking Water SRF that may
otherwise be prohibited under the BABA requirements of Section 70914. This action permits the use of non-domestic
manufactured products and construction materials in such projects funded by a Clean Water or Drinking Water SRF that may
otherwise be prohibited under the BABA requirements of Section 70914. Sections 70917(a) and (b) of BIL provide a savings
provision for existing statutory requirements that meet or exceed BABA requirements . The statutory American Iron and Steel
(AIS) requirements of Clean Water Act (CWA) Section 608 and Safe Drinking Water Act (SDWA) Section 1452(a)(4) has
previously applied to SRF projects and will continue to do so as part of BABA requirements .
Where manufactured products used in the project are required to be produced in the United States, manufactured product shall
mean manufactured in the United States, and the cost of the components of the manufactured product that are mined, produced,
or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product,
unless another standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation. The manufactured products included cover the majority of potential water
infrastructure products, including complex products made up of a variety of material types and components. For water
infrastructure projects, commonly manufactured products would include, but not be limited to, pumps, motors, blowers,
aerators, generators, instrumentation and control systems, gauges, meters, measurement equipment, treatment equipment,
dewatering equipment, actuators, and many other mechanical and electrical items.
F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply
with the requirements of the Environmental Protection Agency’s Program for Utilization of Small , Minority, and Women’s
Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts
whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting compliance
with the following six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable
through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs , this shall include
placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources.
2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation
by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for
bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date.
3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with Disadvantaged
Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include dividing total
requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged
Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these
firms to handle individually.
5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce.
6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in
paragraphs 1 through 5 above.
The RECIPIENT agrees to submit ECOLOGY’s Contractor Participation Report Form D with each payment request .
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract
administration provisions of 40 CFR, Section 33.302.
Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race , color, national origin, or sex in the
Template Version 12/10/2020 Page 188 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 18 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and
administration of contracts awarded under EPA financial assistance agreements . Failure by the RECIPIENT to carry out these
requirements is a material breach of this agreement which may result in the termination of this contract or other legally available
remedies.
This does not preclude the RECIPIENT from enacting broader nondiscrimination protections .
The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII of
the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the
Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101
et seq, the Americans with Disabilities Act (ADA).
In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law , regulation, or
policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT may be declared
ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure
this noncompliance.
The RECIPIENT shall include the following terms and conditions in contracts with all contractors , subcontractors, engineers,
vendors, and any other entity for work or services pertaining to this agreement.
“The Contractor will not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The
Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded
under Environmental Protection Agency financial agreements . Failure by the Contractor to carry out these requirements is a
material breach of this Contract which may result in termination of this Contract or other legally available remedies.”
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list . The bidders
list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts,
including both MBE/WBEs and non-MBE/WBEs.
1. Entity's name with point of contact
2. Entity's mailing address, telephone number, and e-mail address
3. The procurement on which the entity bid or quoted, and when
4. Entity's status as an MBE/WBE or non-MBE/WBE
G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this
agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable
accommodations and an equal and effective opportunity to benefit from or participate in a program , including those offered
through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7. Systems
or products funded under this agreement must be designed to meet the diverse needs of users without barriers or diminished
function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities,
including those who use assistive technology.
H. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website.
I. Hotel-Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions, or training
seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel
Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel-Motel National Master List at
http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information about the Act.
Pursuant to 15 USC 2225a.
J. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in
whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the
Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors
shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar
in the locality as determined by the Secretary of Labor.
Template Version 12/10/2020 Page 189 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 19 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for
bids, proposals, quotes, or other methods for soliciting contracts (solicitation). These wage determinations shall be incorporated
into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language
regarding Davis-Bacon Wages is in all contracts and subcontracts more than $2,000. The RECIPIENT shall maintain records
sufficient to document compliance with the Davis-Bacon Act and make such records available for review upon request . Wage
determinations and instructions for their use can be found at https://sam.gov/.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain
records sufficient to evidence compliance with Chapter 39.12 RCW and make such records available for review upon request .
Where conflicts arise between the State prevailing wage rates and Davis-Bacon Act prevailing wage requirements the more
stringent requirement shall govern. Washington State prevailing wage rates can be found at
https://www.lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/
K. Trafficking in Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of
trafficking in persons. This includes, but is not limited to, the procurement of a commercial sex act or forced labor. The
RECIPIENT shall notify ECOLOGY immediately of any information received from any source alleging a violation under this
provision.
L. Unique Entity Identity Identifier (UEI): The RECIPIENT agrees to register with and make their registration public in the
System for Award Management (SAM.gov). The RECIPIENT will be assigned a UEI and agree to include their UEI Number
under their organization’s information in EAGL . The UEI number must be entered into EAGL before a funding agreement is
signed.
SECTION 5: CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY.
The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY :
1. Financial Capability Assessment Documentation (upon request)
2. Opinion of RECIPIENT’s Legal Council – Form available on the Ecology website must be completed and uploaded to the
General Uploads form in EAGL.
3. Authorizing Ordinance or Resolution – Must be uploaded to the General Uploads form in EAGL.
4. Federal Funding Accountability and Transparency Act (FFATA) Form (Required for all federally funded SRF Equivalency
projects – Form available on the Ecology website must be completed and uploaded to the General Uploads form in EAGL.
5. CWSRF Federal Reporting Information form – Must be completed in EAGL.
6. Fiscal Sustainability Plan (Asset Management) Certification Form (Only required if the project includes construction of a
wastewater or stormwater facility construction) – Must be completed in EAGL.
7. Cost and Effectiveness Analysis Certification Form (Required for all projects receiving SRF Loan funding) – Must be
completed in EAGL.
8. State Environmental Review Process (SERP) Documentation (Required for treatment works projects only) – Must be
uploaded to the Environmental and Cultural Review form in EAGL.
A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the
design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action which
would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes , or which
would cause a violation of any covenant, condition, or provision herein.
B. American Iron and Steel (Buy American – P.L 113-76, Consolidated Appropriations Act 2014, Section 436): This loan
provision applies to projects for the construction, alteration, maintenance, or repair of a “treatment works” as defined in the
Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products used
in the project are produced in the United States. Iron and Steel products means the following products made primarily of iron
Template Version 12/10/2020 Page 190 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 20 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps
and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request
waiver from this requirement from the Administrator of the Environmental Protection Agency . The RECIPIENT must coordinate
all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for the project
were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of
RECIPIENT’S compliance with this provision.
C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington , including the
RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution . The RECIPIENT shall
submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall be
signed by ECOLOGY.
D. Equivalency Projects: ECOLOGY designated equivalency project and alternative designated equivalency project
RECIPIENTs agree to accept federal funds and the federal requirements that accompany the funds . This includes all the
requirements in Section 4 and this Section.
E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification
before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY
Financial Manager or on the Water Quality Program website .
F. Funding Recognition and Outreach: The RECIPIENT agrees to comply with the EPA SRF Signage Guidance to enhance
public awareness of EPA assistance agreements nationwide . Signage guidance can be found at:
https://ecology.wa.gov/About-us/How-we-operate/Grants-loans/Find-a-grant-or-loan/Water-Quality-grants-and-loans/Facility-
project-resources.
G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage , public liability, and property
damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of the
buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or
privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried
by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an
insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss.
H. Litigation Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or
enjoin:
(i) the execution of this agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of ULID
Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation-secured
loans and general obligation payable from special-assessment-secured loans); or
(iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are
authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their
respective offices is being contested . No authority or proceeding for the execution of this agreement has been repealed,
revoked, or rescinded.
I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan , unless
terminated earlier according to the provisions herein.
When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan
agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment
schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued interest
to the computation date.
The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest
based on the interest rate identified in this agreement as the “Effective Interest Rate ,” per annum, calculated on the basis of a
Template Version 12/10/2020 Page 191 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 21 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
365-day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that
each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments , semiannually, over the
term of this loan “Loan Term” as outlined in this agreement .
J. Loan Repayment:
Sources of Loan Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below
and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute and
unconditional, and shall not be subject to diminution by setoff , counterclaim, or abatement of any kind. To secure the repayment
of the loan from ECOLOGY, the RECIPIENT agrees to comply with all the covenants , agreements, and attachments contained
herein.
2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments . This loan is a General Obligation Debt of the RECIPIENT
payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a
vote of the electors of the RECIPIENT on all the taxable property within the boundaries of the RECIPIENT .
4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall
constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any
Senior Lien Obligations.
In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute a
lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever .
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it .
6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not
affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan.
If the RECIPIENT defeases or advance refunds the loan , it shall be required to use the proceeds thereof immediately upon their
receipt, together with other available RECIPIENT funds, to repay both of the following:
(i) The Loan Amount with interest
(ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement , unless in its sole discretion ECOLOGY
finds that repayment from those additional sources would not be in the public interest.
Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment shall
incur Late Charges and shall be treated as a Loan Default.
7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give
ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan .
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and
interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation
date, whichever comes first.
Thereafter, equal payments shall be due every six months.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State agencies ,
the payment shall be due on the next business day for Washington State agencies .
Payments shall be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager .
No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed amendment
Template Version 12/10/2020 Page 192 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 22 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment
is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement .
2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this agreement
remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be one percent
per month on the past due amount starting on the date the debt becomes past due and until it is paid in full.
3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on
defeasance, refinancing and advance refunding, termination, and default and recovery of payments.
4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal
balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount . Any
prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the
Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest , the RECIPIENT
shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office .
K. Loan Security
Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and
Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations
pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater amount
of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and Operation
Expense and those debt service requirements.
Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer
system connections necessary to meet debt obligations and expected operation and maintenance expenses.
Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the
RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax
limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT
in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the principal of
and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the annual levy
and collection of those taxes and the prompt payment of that principal and interest.
Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special
assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the
RECIPIENT in excess of any constitutional or statutory limitations .
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the
loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility , including applicable ULID Assessments
in the ULID, to pay when due the principal of and interest on the loan.
Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID
Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan.
L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Utility in
good repair, working order, and condition.
M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the RECIPIENT”
to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form.
N. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in
whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the
Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors
shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar
in the locality as determined by the Secretary of Labor.
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for
Template Version 12/10/2020 Page 193 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 23 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
bids, proposals, quotes, or other methods for soliciting contracts (solicitation). These wage determinations shall be incorporated
into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language
regarding Davis-Bacon Wages is in all contracts and subcontracts more than $2,000. The RECIPIENT shall maintain records
sufficient to document compliance with the Davis-Bacon Act and make such records available for review upon request .
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain
records sufficient to evidence compliance with Chapter 39.12 RCW and make such records available for review upon request .
O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the following
verification statement in the “General Comments” text box of each progress report.
“We verified that we are in compliance with all the requirements as outlined in our funding agreement (s) with the Department of
Ecology. This includes but is not limited to:
- The Davis-Bacon Act, 29 CFR , prevailing wage requirements, certified weekly payroll, etc.
- The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33
- The American Iron and Steel Act (Buy American)
- The Build America Buy America Act (BABA) (equivalency projects only)”
P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows:
Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection
with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct.
There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the
RECIPIENT, which has not been disclosed in writing to ECOLOGY.
Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of
Washington or a federally recognized Indian Tribe . It has full corporate power and authority to execute, deliver, and perform all
of its obligations under this agreement and to undertake the project identified herein.
Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and
warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting the
financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the loan ,
have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be disclosed in
writing to ECOLOGY by the RECIPIENT in its request for payment.
Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works,
plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the funded
Utility unless:
1. The facilities or property transferred are not material to the operation of the funded Utility, or have become unserviceable,
inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary, material, or useful to
the operation of the funded Utility; or
2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more than
three percent of the total assets of the funded Utility; or
3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the net
amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the amount of
cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded Utility from the portion
of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period.
4. Expressed written agreement by the ECOLOGY.
The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the
redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to
and betterments and extensions of the Utility.
Template Version 12/10/2020 Page 194 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 24 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
R. Sewer-Use Ordinance or Resolution for Funded Wastewater Facility Projects : If not already in existence, the RECIPIENT
shall adopt and shall enforce a sewer-use ordinance or resolution. Such ordinance or resolution shall be submitted to
ECOLOGY upon request.
The sewer use ordinance must include provisions to:
1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system .
2) Prohibit inflow of stormwater into separated sewer systems.
3) Require that new sewers and connections be properly designed and constructed.
S. Termination and Default:
Termination and Default Events
1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient
ECOLOGY or RECIPIENT funds.
2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to
commence project work.
3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan
repayment becomes 60 days past due.
4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the
RECIPIENT of all its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this
loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of it
by this loan agreement.
Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the
RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the “Termination
Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and , when applicable, the date
by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the “Termination Payment
Date”).
Termination and Default Remedies
No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole
discretion, withdraw the loan and make no further payments under this agreement.
Repayment Demand. In response to an ECOLOGY initiated termination event , or in response to a loan default event,
ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all
accrued interest.
Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the
RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month , or fraction thereof.
Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest
on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon the
Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding.
Repayments not made immediately upon such acceleration will incur Late Charges .
Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after
acceleration following a default event, as applicable, shall incur late charges.
Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any state
funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment of the
loan.
Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment)
acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance,
ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property .
Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys, drawings,
Template Version 12/10/2020 Page 195 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 25 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall , at the option of ECOLOGY,
become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials.
Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any
actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of any
obligation by the RECIPIENT, under this agreement.
Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and
other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff ) shall be awarded to the
prevailing party as that term is defined in Chapter 4.84.330 RCW.
Damages. Notwithstanding ECOLOGY’s exercise of any or all the termination or default remedies provided in this agreement ,
the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and /or the state of
Washington because of any breach of this agreement by the RECIPIENT . ECOLOGY may withhold payments for the purpose
of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined .
T. User-Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and implement
a user-charge system and shall adopt a system of user -charges to assure that each user of the funded utility shall pay its
proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. The
user-charge system will include provisions for a connection charge .
In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides
adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for replacement, and to
repay the loan.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations .
4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
Template Version 12/10/2020 Page 196 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 26 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
·Receives more than $30,000 in federal funds under this award.
·Receives more than 80 percent of its annual gross revenues from federal funds.
·Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is
required to report the FFATA information for federally funded agreements , including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1.Procure or obtain;
2.Extend or renew a contract to procure or obtain; or
3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf> , section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
Template Version 12/10/2020 Page 197 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 27 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
Template Version 12/10/2020 Page 198 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 28 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement .
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement , providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site .
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered ,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement .
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project :
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements .
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
Template Version 12/10/2020 Page 199 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 29 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site .
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site .
c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT .
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT .
ECOLOGY must sign the Agreement before any payment requests can be submitted .
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement .
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure .
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY .
e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests .
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk .
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement .
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as
appropriate, or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
Template Version 12/10/2020 Page 200 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 30 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety .
b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements .
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement .
ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion .
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request .
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal .
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such
Template Version 12/10/2020 Page 201 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 31 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office .
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work .
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at :
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement .
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
Template Version 12/10/2020 Page 202 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 32 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement .
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement :
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline .
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY .
20. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
Template Version 12/10/2020 Page 203 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 33 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports .
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines .
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials .
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement .
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property .
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment ,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
22. RECORDS, AUDITS, AND INSPECTIONS
Template Version 12/10/2020 Page 204 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 34 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement .
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington ,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement .
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work .
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT .
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement .
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to
this end the provisions of this Agreement are declared to be severable .
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020 Page 205 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 35 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement .
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination .
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work .
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement .
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination .
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments .
Template Version 12/10/2020 Page 206 of 216
WQC-2025-Pasco-00012
Rivershore Sewer Interceptor Upsizing - Phase 1
City of Pasco
Page 36 of 36State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination .
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such .
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020 Page 207 of 216
March 24, 2025
Pasco City Council
Workshop Meeting
Pa
g
e
2
0
8
o
f
2
1
6
CWSRF Design Loan
Agreement –
Rivershore Sewer Interceptor
Upsizing Phase 1
March 24, 2025
Pasco City Council
Pa
g
e
2
0
9
o
f
2
1
6
Sanitary Sewer Collection System
3
Rivershore Sewer Interceptor -
Complete Piping Alignment
9th and Washington Lift
Station
Wastewater
Treatment Plant
Pa
g
e
2
1
0
o
f
2
1
6
Project Location
4
Rivershore Sewer
Interceptor Phase 1
Pa
g
e
2
1
1
o
f
2
1
6
Ecology CWSRF Loan Agreement
5
WQC-2025-Pasco-00012 Pre-Construction Loan
TOTAL AWARD: $ 1,277,000.00
❑Includes 20-year loan term at 1.2% interest.
❑Agreement scope includes Department of Ecology loan
administration.
❑Fully funded pre-construction tasks, including design,
permitting, and development of construction plans and
specifications for Ecology review and approval.
Pa
g
e
2
1
2
o
f
2
1
6
Rivershore Sewer Interceptor – Phase 1
6
❑Scope involves upsizing
approximately 10,000 feet of
existing 30-inch and 36-inch
gravity sewer mains to at
least 48-inch diameter pipe.
❑Upsizing to 54-inch sewer
mains dependent upon
private development in West
Riverview service areas.
Pa
g
e
2
1
3
o
f
2
1
6
Questions?Pa
g
e
2
1
4
o
f
2
1
6
Promote a high-quality of life through quality programs, services and
appropriate investment and re- investment in community
infrastructure.
City Council Goals
QUALITY OF LIFE
2024-2025
Enhance the long-term viability, value, and service levels of services
and programs.
FINANCIAL SUSTAINABILITY
Promote a highly functional multi-modal transportation system.
COMMUNITY TRANSPORTATION NETWORK
Implement targeted strategies to reduce crime through strategic
investments in infrastructure, staffing, and equipment.
COMMUNITY SAFETY
Promote and encourage economic vitality.
ECONOMIC VITALITY
Identify opportunities to enhance City of Pasco identity, cohesion,
and image.
CITY IDENTITY
Page 215 of 216
METAS DEL CONCEJO MUNICIPAL
2024-2025
Promover una alta calidad de vida a través de programas, servicios
y inversion apropiada y reinversión en la comunidad infraestructura
comunitaria.
CALIDAD DE VIDA
Promover viabilidad financiera a largo plazo, valor, y niveles de
calidad de los servicios y programas.
SOSTENIBIILIDAD FINANCIERA
Promover un sistema de transporte multimodal altamente funcional.
RED DE TRANSPORTE DE LA COMUNIDAD
Implementar estrategias específicas para reducir la delincuencia por
medios de inversiones estratégicas en infraestructura, personal y equipo.
SEGURIDAD DE NUESTRA COMUNIDAD
Promover y fomentar vitalidad económica.
VITALIDAD ECONOMICA
Identificar oportunidades para mejorar la identidad comunitaria, la
cohesión, y la imagen.
IDENTIDAD COMUNITARIA
Page 216 of 216