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HomeMy WebLinkAbout2025.01.21 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, January 21, 2025; Pasco City Hall, Council Chambers & Microsoft Teams Webinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Secretary/Treasurer Caroline Bowdish (arrived at 4:08 PM), Board Member Leonard Dietrich, and Board Member Spencer Jilek Absent: Vice President Marie Gillespie Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No public comments. APPROVAL OF MINUTES Approve PPFD Board December 2024 Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the December 17, 2024 meeting. Seconded by Dr. Jilek. Motion carried unanimously. 3-0 CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims MOTON: Dr. Jilek moved to approve the December 2024 PPFD claims (accounts payable) in the amount of $946,528.48. Mr. Dietrich seconded. Motion carried unanimously. 3-0 FINANCIAL REPORT December 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report (Buckley) Ms. Buckley provided an overview of the December 2024 PPFD financial reports. Ms. Bowdish arrived to the meeting. US Savings Initial Deposit & Policy Update (Buckley, Perez, & Watkins) Ms. Buckley and Mr. Watkins provided a brief update related to the PPFD savings account. Three -Year Budget Comparison (Perez) Ms. Perez provided the three-year budget comparisons for the PPFD Aquatics Facility Project Budget, as well as the PPFD Aquatics Facility Operations Budget. REPORTS FROM COMMITTEES Design & Construction Committee (Gillespie & Jilek; Alternate Morrissette) Dr. Jilek reported on the last meeting: • Working on interior design • Reviewing the next round of betterments list • Site: Ground/dirt is now being moved Audit & Finance Committee (Morrissette & Bowdish; Alternate Jilek) No report. NEW BUSINESS Elections of PPFD Board Officers (Ferguson) Mr. Ferguson explained the elections process; each officer position would need to be nominated and elected separately. Election of PPFD Board President Mr. Morrissette called for nominations for PPFD Board President. Ms. Bowdish nominated Mark Morrissette for President and Mr. Morrissette accepted the nomination. Following three calls, Mr. Morrissette closed the nominations. With only one nomination, a voice vote was conducted, and Mr. Morrissette was elected the PPFD Board President with a 4-0 vote. Election of PPFD Board Vice President Mr. Morrissette called for nominations for PPFD Board Vice President. Dr. Jilek nominated Marie Gillespie for Vice President. Ms. Gillespie was not in attendance to accept the nomination; however, Mr. Watkins stated that he spoke with her and she said she would be willing to be re- elected as Vice President. Following three calls, Mr. Morrissette closed the nominations. With only one nomination, a voice vote was conducted, and Ms. Gillespie was elected the PPFD Board Vice President with a 4-0 vote. Election of PPFD Board Secretary/Treasurer Mr. Morrissette called for nominations for PPFD Board Secretary/Treasurer. Dr. Jilek nominated Caroline Bowdish for Secretary/Treasurer and Ms. Bowdish accepted the nomination. Following three calls, Mr. Morrissette closed the nominations. With only one nomination, a voice vote was conducted, and Ms. Bowdish was elected the PPFD Board Secretary/Treasurer with a 4-0 vote. General Counsel Services Path Forward (Ferguson & Watkins) Mr. Ferguson explained the options for selecting general counsel services when he no longer represents the City of Pasco as its City Attorney at the end of May 2025. If the PPFD Board determines that it is time to contract its own counsel, the first step is for the PPFD Board to direct the PPFD Executive Director to issue a request for proposals (RFP) for general counsel services. The Interlocal Agreement (ILA) between the City of Pasco and the PPFD will also need to be amended prior to securing general counsel. The ILA amendment will remove the requirement of using the City of Pasco's City Attorney for PPFD general legal services. After discussion, the PPFD Board agreed that it was time for the PPFD Board to contract general counsel separate from the City in order to avoid potential conflicts between the City of Pasco and the PPFD. MOTION: Dr. Jilek moved for the PPFD Executive Director to research, prepare, and issue a Request for Proposal for General Counsel. Mr. Dietrich seconded. Motion carried unanimously. 4-0 Bank Reconciliation Software (Perez) Ms. Perez explained the purpose of the bank reconciliation software. Mr. Morrissette and Ms. Perez briefly discussed the timing to purchase the software and Ms. Perez stated that it is important to set it up now, before there is an influx of financial activity. MOTION: Dr. Jilek moved to approve a one time purchase of bank reconciliation software, not to exceed $10,000 and annual subscription fee not to exceed $1,000 per year. Mr. Dietrich seconded. Motion carried. 3-1, Mr. Morrissette dissenting. OTHER BUSINESS Owner's Representative Report (Gardner) Mr. Gardner provided a monthly report on the status of the aquatic facility site modifications. He noted that dirt will start being moved within the next few days. He stated that the building permit application was submitted to the City and recently approved. Lastly, he discussed the status of the facility's furniture, fixtures, & equipment (FF&E) list. Mr. Morrissette prepared a list of safety concerns and distributed the list to the PPFD Board and City staff. He asked that the Design and Construction Committee review the concerns and report back to the PPFD Board at the next meeting. Mr. Gardner offered to report back at the next meeting on the list that Mr. Morrissette list. Pasco Operations and Maintenance (Rice) Mr. Rice provided a brief status report on the amended Interlocal Agreement (ILA) between the City of Pasco and the PPFD. Ambassador Committee Report No report. PPFD Executive Director Report (Watkins) Mr. Watkins reported that the Branding Package request for proposals had been posted. He provided an update on his pursuit for sponsorship(s) for the aquatics facility. He noted that the City Council will be taking action on the proposed rezone of the facility's site later in the evening. Mr. Ferguson disclosed that he has had no interactions related to the rezone of the facility's site and that there is no conflict in his role as the PPFD counsel and the City of Pasco's attorney. Mr. Watkins reported on his planning efforts forthe aquatics facility groundbreaking event. He noted that it will likely happen in May, 2025. He also suggested two alternatives to a traditional groundbreaking event: (1) holding a preview party or parties or (2) to share the development of the facility with the community virtually. PPFD Board Meeting Schedule: 3rd Tuesday, February 18, 2025 3rd Tuesday, March 18, 2025 4th Tuesday, April 22, 202! (due to a scheduling conflict with Council Chambers) ADJOURNMENT There being no further business, the meeting was adjourned at 5:17 pm. PASSED AND APPROVED THIS DAY OF , 202-:�s APPROVED: Mark Morrissette, President Debra Barham, MMC