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HomeMy WebLinkAbout2024.12.17 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, December 17, 2024; Pasco City Hall, Washington Conference Room on 2nd Floor WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:01 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham Other attendees: Heath Gardner, Brooke Hanley, Jordan Tiegs, Craig Maloney and Paul Whitemarsh RECOGNITION OF VISITORS/PUBLIC COMMENTS No one came forward to speak. APPROVAL OF MINUTES Approve PPFD Board November Meeting Minutes MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the November 19, 2024, meeting. Mr. Dietrich seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims MOTON: Mr. Dietrich moved to approve the November 2024 PPFD claims (accounts payable) in the amount of $99,241.81. Dr. Jilek seconded. Motion carried unanimously. FINANCIAL REPORT Page 1 of 5 November 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Pasco Lead Accountant Perez briefly discussed the financial reports. Ms. Bowdish arrived to the meeting at 4:07 PM. 2025 PPFD Budget Presentation and Resolution No. 2024-19 - Approving the PPFD 2025 Budget Ms. Perez provided an overview of the proposed 2025 PPFD budget. The PPFD Board and Ms. Perez briefly discussed the proposed budget. MOTION: Dr. Jilek moved to adopt Resolution No. 2024-19, to approve the 2025 Pasco Public Facilities District Budget. Ms. Bowdish seconded. Motion carried unanimously. REPORTS FROM COMMITTEES Design & Construction Committee Ms. Gillespie reported the following: • 60 percent of the design development has been completed and the next phase will be adding final details for the construction documents • Pasco staff continues to attend the meetings and provide valuable input There is continued work on the Franklin Public Utility District (Franklin PUD) issue related to the cost for bringing power from Harris Road to the PPFD property The committee reviewed the ADA access to the pools and reception desk layout • The committee has continued to identify and prioritize the betterments for possible additions to Phase 1 of the project Mr. Dietrich, Mr. Morrissette, Mr. Watkins and Mr. Gardner further discussed Franklin Public Utility District's electrical connection to the site. Audit & Finance Committee (Morrissette & Bowdish; Alternate Jilek) No report. OLD BUSINESS Resolution No. 2024-20 Approval of US Bank's Investment Resolution Form Page 2 of 5 Mr. Ferguson explained that US Bank requires their own Investment Resolution and the bank has asked that the PPFD Board approve their resolution. MOTION: Ms. Gillespie moved to approve Resolution No. 2024-20, adopting US Bank as its financial institution, the same bank utilized by the City of Pasco, Washington, which is the fiscal Agent for the Pasco Public Facilities District and approve its Investment Resolution. Mr. Dietrich seconded. Motion carried unanimously. Approval of Design Document for the Pasco Aquatics Facility Mr. Gardner stated that the updated estimate is on target with the budget and includes the additional withdraw due to the Franklin PUD cost. PPFD Board, Mr. Watkins, and Mr. Gardner briefly discussed the design document and next steps in the process. MOTION: Dr. Jilek moved to accept the Design Development (DD) document previously submitted and presented by Bouten/NAC at the November 2024, PPFD Board meeting, as it reflects the overall scope of the project, design features, amenities, qualities, and aesthetics to deliver the desired facility and serve the community. Mr. Dietrich seconded. Motion carried unanimously. NEW BUSINESS Resolution No. 2024-21 - Amendment No. 3 to Progressive Design Build Contract Amendment for Interim Guaranteed Maximum Price iGMP Mr. Gardner explained that the interim Guaranteed Maximum Price (iGMP) is needed prior to approving the final GMP. He listed the items that were included in the iGMP. Adopting the iGMP moves the project from conceptual to actual construction of the facility. The PPFD Board, Mr. Watkins, and Mr. Gardner briefly discussed the iGMP items. MOTION: Ms. Bowdish moved to adopt Resolution No. 2024-21, directing the PPFD Executive Director to negotiate and sign the Amendment No. 3, the interim Guaranteed Maximum Price (iGMP), to the Progressive Design Build contract with Bouten Construction Company/NAC. Ms. Gillespie seconded. Motion carried unanimously. 2025 PPFD Budget Presentation and Resolution No. 2024-19 - Approving the PPFD 2025 Budget Page 3 of 5 Mr. Watkins stated that this section of the meeting was intended to be an open discussion with the PPFD Board, City staff and the PPFD Ambassadors. a. Progressive Design Build Review Mr. Gardner explained the Progressive Design Build (PDB) process and that construction will begin in January 2025 which will then set the general GMP. He stated that there are four main contingencies in the PDB contract and three of the four are in the design phase. He noted that this is a team approach for this project. The PPFD Board, Mr. Gardner and Mr. Watkins discussed the next steps in the project. Mr. Morrissette suggested that this story get relayed to the Tri-City Herald newspaper. b. Possible Betterments Mr. Watkins introduced Brooke Hanley, NAC representative, who provided an update on the ranking of the Betterment List by Ballard*King & Associates for the betterments already approved. She then discussed the list of betterments that remain as considerations to add to the project. The PPFD Board, Ms. Hanley, Mr. Watkins and Mr. Gardner discussed the previously approved betterments and the list of top betterments that were still on the list. The PPFD Ambassadors, Craig Maloney and Paul Whitemarsh, also shared their recommendations for betterments on the list. The PPFD Board, Ms. Hanley, Mr. Tiegs, Mr. Watkins and Mr. Gardner discussed the next steps in choosing additional betterments from the list, as well as budgeting challenges and opportunities. C. Management & Maintenance Mr. Rice provided a status of the City's recommendations for the management of the Pasco Aquatics Facility, as well as the status of drafting a new interlocal agreement with the PPFD. Mr. Watkins discussed the recruitment and training of lifeguards starting in 2025 in anticipation of the 2026 Pasco Aquatics Facility opening. OTHER BUSINESS PPFD Executive Director Report Mr. Watkins reported on the following: Page 4of5 1. Branding Package Update: He is waiting for a legal review of the package before the Requests for Proposals (RFP) is published. 2. Rezone Status: He reported that the rezone is on track to be approved. 3. Year in Review & 2025 Forecast: He expressed thanks to the PPFD Board for their input and decisions to make the Pasco Aquatics Facility project more impactful and successful. He stated that it has been an incredible year with the design of the facility almost complete. Owner's Representative Report Mr. Gardner provided an update on the Aquatics facility project. Attorney Report Mr. Ferguson announced that Kerr Ferguson Law has given its 180-day notice to terminate its contract with the City of Pasco effective May 31, 2025. The current Interlocal Agreement (ILA) with the City of Pasco states that the PPFD will use the City's Attorney. Discussion ensued regarding the history, experience and relationship the PPFD Board has with Mr. Ferguson. PPFD Board Meeting Schedule: 3rd Tuesday, January 21, 2025 (corrected date) 3rd Tuesday, February 18, 2025 (corrected date) 3rd Tuesday, March 18, 2025 4th Tuesday, April 22, 2025(due to a scheduling conflict with Council Chambers) ADJOURNMENT There being no further business, the meeting was adjourned at 6:30 PM. PASSED AND APPROVED THIS APPROVED: 01 Mark Morrissette, President DAY OF Jtvw e4v , 20Z5 Debra Barham, MMC Page 5 of 5