HomeMy WebLinkAbout2025.01.21 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Tuesday, January 21, 2025; Pasco City Hall, Council Chambers & Microsoft
Teams Webinar
Page
I. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in
meetings must be received by 1:00 p.m. on the day of each meeting. To
listen to the meeting via phone, call (322) 249-0718 and use access code
742 289 843#.
II. Welcome, Call To Order, and Roll Call
III. Recognition of Visitors/Public Comments - This item is provided to allow the
public the opportunity to bring items to the attention of the Pasco Public Facilities
District Board. Its purpose is not to provide a venue for debate or for the posing of
questions with the expectation of an immediate response. Public comments will
normally be limited to three minutes by each speaker. Those with lengthy
messages are invited to summarize their comments and/or submit written
information for consideration by the PPFD Board outside of formal meetings. Lastly,
when called upon, please state your name and city or county residency before
providing your comments.
IV. Approval of Minutes
4 - 8 A. Approve PPFD Board December 2024 Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the
December 17, 2024, meeting.
V. Claims Approval
9 A. Approval of PPFD Monthly Accounts Payable Claims
MOTON: I move to approve the December 2024 PPFD claims
(accounts payable) in the amount of $946,528.48.
VI. Financial Report
10 - 13 A. December 2024 Balance Sheet, Budget Performance Report and
Local Tax Distribution Report (Buckley)
B. US Savings Initial Deposit & Policy Update (Buckley, Perez, &
Watkins)
Page 1 of 20
14 - 15 C. Three-Year Budget Comparison (Perez)
VII. Reports from Committees
A. Design & Construction Committee (Gillespie & Jilek; Alternate
Morrissette)
B. Audit & Finance Committee (Morrissette & Bowdish; Alternate
Jilek)
VIII. Old Business
IX. New Business
16 A. Elections of PPFD Officers (Ferguson)
B. General Counsel Services Path Forward (Ferguson & Watkins)
MOTION: I move for the PPFD Executive Director to research,
prepare, and issue a Request for Proposal for General Counsel.
C. Bank Reconciliation Software (Perez)
MOTION: I move to approve a one time purchase of bank
reconciliation software, not to exceed $10,000 and annual
subscription fee not to exceed $1,000 per year.
X. Other Business
17 - 20 A. Owner’s Representative Report (Gardner)
1. Project Update
2. Permit Approval
3. Furniture, Fixtures, & Equipment (FF&E) Review
B. Pasco Operations and Maintenance (Rice)
1. Update ILA Progress
C. Ambassador Committee Report
D. PPFD Executive Director Report (Watkins)
1. Branding Package Update
2. Sponsorship Update
3. Rezone Status
4. Groundbreaking Update
Page 2 of 20
E. PPFD Board Meeting Schedule:
3rd Tuesday, February 18, 2025
3rd Tuesday, March 18, 2025
4th Tuesday, April 22, 2025 (due to a scheduling conflict with Council
Chambers)
XI. Executive Session
XII. Adjournment
Page 3 of 20
Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, December 17, 2024; Pasco City Hall, Washington Conference Room on
2nd Floor
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:01 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Senior
Accountant Veronica Perez, Parks & Recreation Director Jesse Rice,
and City Clerk Debby Barham
Other attendees: Heath Gardner, Brooke Hanley, Jordan Tiegs, Craig
Maloney and Paul Whitemarsh
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No one came forward to speak.
APPROVAL OF MINUTES
Approve PPFD Board November Meeting Minutes
MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the
November 19, 2024, meeting. Mr. Dietrich seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
MOTON: Mr. Dietrich moved to approve the November 2024 PPFD
claims (accounts payable) in the amount of $99,241.81. Dr. Jilek
seconded. Motion carried unanimously.
FINANCIAL REPORT
Page 1 of 5Page 4 of 20
November 2024 Balance Sheet, Budget Performance Report and
Local Tax Distribution Report
Pasco Lead Accountant Perez briefly discussed the financial reports.
Ms. Bowdish arrived to the meeting at 4:07 PM.
2025 PPFD Budget Presentation and Resolution No. 2024-19 -
Approving the PPFD 2025 Budget
Ms. Perez provided an overview of the proposed 2025 PPFD budget.
The PPFD Board and Ms. Perez briefly discussed the proposed budget.
MOTION: Dr. Jilek moved to adopt Resolution No. 2024-19, to approve
the 2025 Pasco Public Facilities District Budget. Ms. Bowdish seconded.
Motion carried unanimously.
REPORTS FROM COMMITTEES
Design & Construction Committee
Ms. Gillespie reported the following:
60 percent of the design development has been completed and the next
phase will be adding final details for the construction documents
Pasco staff continues to attend the meetings and provide valuable input
There is continued work on the Franklin Public Utility District (Franklin
PUD) issue related to the cost for bringing power from Harris Road to the
PPFD property
The committee reviewed the ADA access to the pools and reception desk
layout
The committee has continued to identify and prioritize the betterments for
possible additions to Phase 1 of the project
Mr. Dietrich, Mr. Morrissette, Mr. Watkins and Mr. Gardner further discussed
Franklin Public Utility District's electrical connection to the site.
Audit & Finance Committee (Morrissette & Bowdish; Alternate Jilek)
No report.
OLD BUSINESS
Resolution No. 2024-20 Approval of US Bank's Investment
Resolution Form
Page 2 of 5Page 5 of 20
Mr. Ferguson explained that US Bank requires their own Investment Resolution
and the bank has asked that the PPFD Board approve their resolution.
MOTION: Ms. Gillespie moved to approve Resolution No. 2024-20,
adopting US Bank as its financial institution, the same bank utilized by
the City of Pasco, Washington, which is the fiscal Agent for the Pasco
Public Facilities District and approve its Investment Resolution. Mr.
Dietrich seconded. Motion carried unanimously.
Approval of Design Document for the Pasco Aquatics Facility
Mr. Gardner stated that the updated estimate is on target with the budget and
includes the additional withdraw due to the Franklin PUD cost.
PPFD Board, Mr. Watkins, and Mr. Gardner briefly discussed the design
document and next steps in the process.
MOTION: Dr. Jilek moved to accept the Design Development (DD)
document previously submitted and presented by Bouten/NAC at the
November 2024, PPFD Board meeting, as it reflects the overall scope of
the project, design features, amenities, qualities, and aesthetics to
deliver the desired facility and serve the community. Mr. Dietrich
seconded. Motion carried unanimously.
NEW BUSINESS
Resolution No. 2024-21 - Amendment No. 3 to Progressive Design
Build Contract Amendment for Interim Guaranteed Maximum Price
iGMP
Mr. Gardner explained that the interim Guaranteed Maximum Price (iGMP) is
needed prior to approving the final GMP. He listed the items that were included in
the iGMP. Adopting the iGMP moves the project from conceptual to actual
construction of the facility.
The PPFD Board, Mr. Watkins, and Mr. Gardner briefly discussed the iGMP
items.
MOTION: Ms. Bowdish moved to adopt Resolution No. 2024-21,
directing the PPFD Executive Director to negotiate and sign the
Amendment No. 3, the interim Guaranteed Maximum Price (iGMP), to
the Progressive Design Build contract with Bouten Construction
Company/NAC. Ms. Gillespie seconded. Motion carried unanimously.
2025 PPFD Budget Presentation and Resolution No. 2024-19 -
Approving the PPFD 2025 Budget
Page 3 of 5Page 6 of 20
Mr. Watkins stated that this section of the meeting was intended to be an open
discussion with the PPFD Board, City staff and the PPFD Ambassadors.
a. Progressive Design Build Review
Mr. Gardner explained the Progressive Design Build (PDB) process and
that construction will begin in January 2025 which will then set the general
GMP. He stated that there are four main contingencies in the PDB contract
and three of the four are in the design phase. He noted that this is a team
approach for this project.
The PPFD Board, Mr. Gardner and Mr. Watkins discussed the next steps in
the project.
Mr. Morrissette suggested that this story get relayed to the Tri-City Herald
newspaper.
b. Possible Betterments
Mr. Watkins introduced Brooke Hanley, NAC representative, who provided
an update on the ranking of the Betterment List by Ballard*King &
Associates for the betterments already approved. She then discussed the
list of betterments that remain as considerations to add to the project.
The PPFD Board, Ms. Hanley, Mr. Watkins and Mr. Gardner discussed the
previously approved betterments and the list of top betterments that were
still on the list.
The PPFD Ambassadors, Craig Maloney and Paul Whitemarsh, also
shared their recommendations for betterments on the list.
The PPFD Board, Ms. Hanley, Mr. Tiegs, Mr. Watkins and Mr. Gardner
discussed the next steps in choosing additional betterments from the list, as
well as budgeting challenges and opportunities.
c. Management & Maintenance
Mr. Rice provided a status of the City's recommendations for the
management of the Pasco Aquatics Facility, as well as the status of drafting
a new interlocal agreement with the PPFD.
Mr. Watkins discussed the recruitment and training of lifeguards starting in
2025 in anticipation of the 2026 Pasco Aquatics Facility opening.
OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins reported on the following:
Page 4 of 5Page 7 of 20
1. Branding Package Update: He is waiting for a legal review of the package
before the Requests for Proposals (RFP) is published.
2. Rezone Status: He reported that the rezone is on track to be approved.
3. Year in Review & 2025 Forecast: He expressed thanks to the PPFD Board
for their input and decisions to make the Pasco Aquatics Facility project
more impactful and successful. He stated that it has been an incredible
year with the design of the facility almost complete.
Owner’s Representative Report
Mr. Gardner provided an update on the Aquatics facility project.
Attorney Report
Mr. Ferguson announced that Kerr Ferguson Law has given its 180-day notice to
terminate its contract with the City of Pasco effective May 31, 2025. The current
Interlocal Agreement (ILA) with the City of Pasco states that the PPFD will use
the City's Attorney.
Discussion ensued regarding the history, experience and relationship the PPFD
Board has with Mr. Ferguson.
PPFD Board Meeting Schedule:
3rd Tuesday, January 21, 2025 (corrected date)
3rd Tuesday, February 18, 2025 (corrected date)
3rd Tuesday, March 18, 2025
4th Tuesday, April 22, 2025(due to a scheduling conflict with Council
Chambers)
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:30 PM.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Debra Barham, MMC
Page 5 of 5Page 8 of 20
Dec-24
Sum of Amount GL Date
Subledger Account Description Vendor/Customer Item Description Dec
Accounts Payable Legal Combined Services KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES SEPT/OCT 2024 2,539.00
Legal Combined Services Total 2,539.00
Organizational Services KENNEWICK PUBLIC FACILITIES DISTRICT PFD SALES TAX RECIEVED BY THE CITY OF PASCO AND SENT TO KENNEWIC 83,183.25
Organizational Services Total 83,183.25
Professional Services WATKINS ENDEAVOR LLC SERVICES FOR PPFD NOVEMBER 2024 10,390.00
SERVICES FOR PPFD DECEMBER 2024 10,390.00
Professional Services Total 20,780.00
Lodging Meals Miles Airfare WATKINS MATT ATTENDED ANNUAL AWSPFD CONFERENCE 2024/ PRESENTED STATUS REPORTS 382.46
Lodging Meals Miles Airfare Total 382.46
Const Contract (Primary)BOUTEN CONSTRUCTION CO PPFD AQUATIC FACILITY PROJECT OCTOBER 2024 462,335.19
WENAHA GROUP INC SERVICES FOR PPFD/AQUATIC CENTER OCTOBER 2024 20,174.69
SERVICES FOR PPFD/AQUATIC CENTER NOVEMBER 2024 14,251.38
Const Contract (Primary) Total 496,761.26
Building & Structure BOUTEN CONSTRUCTION CO PPFD AQUATIC FACILITY PROJECT OCTOBER 2024 37,931.59
PPFD AQUATIC FACILITY PROJECT NOVEMBER 2024 304,950.92
Building & Structure Total 342,882.51
Accounts Payable Total 946,528.48
General Ledger Organizational Services City of Pasco Pasco ILA agreement 9,545.00
Organizational Services Total 9,545.00
General Ledger Total 9,545.00
Grand Total 956,073.48
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Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
10.1010 Cash 8,635,538.82 3,424,863.62 5,210,675.20 152.14
10 - Totals $8,635,538.82 $3,424,863.62 $5,210,675.20 152.14%
12
12.1210 Taxes Receivable - Sales .00 1,011,598.43 (1,011,598.43) (100.00)
12 - Totals $0.00 $1,011,598.43 ($1,011,598.43) (100.00%)
15
15.1539 Restricted Cash - Bond Proceeds ST 43,268,995.95 .00 43,268,995.95 +++
15 - Totals $43,268,995.95 $0.00 $43,268,995.95 +++
ASSETS TOTALS $51,904,534.77 $4,436,462.05 $47,468,072.72 1,069.95%
LIABILITIES AND FUND EQUITY
LIABILITIES
21
21.2105 Accounts Payable 10,390.00 267,178.88 (256,788.88) (96.11)
21 - Totals $10,390.00 $267,178.88 ($256,788.88) (96.11%)
24
24.2433 2024 PFD Bond 49,035,000.00 .00 49,035,000.00 +++
24.2499 Unamortized Bond Premium LT 1,509,431.10 .00 1,509,431.10 +++
24 - Totals $50,544,431.10 $0.00 $50,544,431.10 +++
LIABILITIES TOTALS $50,554,821.10 $267,178.88 $50,287,642.22 18,821.71%
FUND EQUITY
29
29.2900 Fund Balance 4,169,283.17 4,169,283.17 .00 .00
29 - Totals $4,169,283.17 $4,169,283.17 $0.00 0.00%
FUND EQUITY TOTALS Prior to Current Year Changes $4,169,283.17 $4,169,283.17 $0.00 0.00%
Prior Year Fund Equity Adjustment .00 .00
Fund Revenues (5,301,468.19) .00
Fund Expenses 8,121,037.69 .00
FUND EQUITY TOTALS $1,349,713.67 $4,169,283.17 ($2,819,569.50) (67.63%)
LIABILITIES AND FUND EQUITY TOTALS $51,904,534.77 $4,436,462.05 $47,468,072.72 1,069.95%
Fund 931 - Pasco Public Facility District Totals $0.00 $0.00 $0.00 +++
Fund Type Totals $0.00 $0.00 $0.00 +++
Fund Category External Totals $0.00 $0.00 $0.00 +++
Grand Totals $0.00 $0.00 $0.00 +++
Page 1 of 1Run by Veronica Perez on 01/16/2025 14:36:23 PM
Balance Sheet
Through 12/31/24
Detail Listing
Include Rollup Account/Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
REVENUE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
31
31.1310 Local Sales Tax .00 .00 .00 464,699.71 .00 464,699.71 (464,699.71) +++
31.1311 PFD Sales Tax .00 .00 .00 84,443.57 .00 84,443.57 (84,443.57) +++
31 - Totals $0.00 $0.00 $0.00 $549,143.28 $0.00 $549,143.28 ($549,143.28) +++
Prog 590 - PPFD Admin Totals $0.00 $0.00 $0.00 $549,143.28 $0.00 $549,143.28 ($549,143.28) +++
Dept 13 - City Mgr Totals $0.00 $0.00 $0.00 $549,143.28 $0.00 $549,143.28 ($549,143.28) +++
REVENUE TOTALS $0.00 $0.00 $0.00 $549,143.28 $0.00 $549,143.28 ($549,143.28) +++
EXPENSE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
54
54.4514 Lodging Meals Miles Airfare .00 .00 .00 382.46 .00 382.46 (382.46) +++
54.4530 Legal Combined Services .00 .00 .00 2,539.00 .00 2,539.00 (2,539.00) +++
54.4540 Organizational Services .00 .00 .00 92,728.25 .00 92,728.25 (92,728.25) +++
54.4541 Professional Services .00 .00 .00 20,780.00 .00 20,780.00 (20,780.00) +++
54 - Totals $0.00 $0.00 $0.00 $116,429.71 $0.00 $116,429.71 ($116,429.71) +++
Prog 590 - PPFD Admin Totals $0.00 $0.00 $0.00 $116,429.71 $0.00 $116,429.71 ($116,429.71) +++
Dept 13 - City Mgr Totals $0.00 $0.00 $0.00 $116,429.71 $0.00 $116,429.71 ($116,429.71) +++
Dept 90 - Finance
Prog 690 - Capital Culture & Recreation
56
56.6549 Building & Structure .00 .00 .00 342,882.51 .00 342,882.51 (342,882.51) +++
56.6562 Const Contract (Primary) .00 .00 .00 496,761.26 .00 496,761.26 (496,761.26) +++
56 - Totals $0.00 $0.00 $0.00 $839,643.77 $0.00 $839,643.77 ($839,643.77) +++
Prog 690 - Capital Culture & Recreation Totals $0.00 $0.00 $0.00 $839,643.77 $0.00 $839,643.77 ($839,643.77) +++
Dept 90 - Finance Totals $0.00 $0.00 $0.00 $839,643.77 $0.00 $839,643.77 ($839,643.77) +++
EXPENSE TOTALS $0.00 $0.00 $0.00 $956,073.48 $0.00 $956,073.48 ($956,073.48) +++
Fund 931 - Pasco Public Facility District Totals
REVENUE TOTALS .00 .00 .00 549,143.28 .00 549,143.28 (549,143.28) +++
EXPENSE TOTALS .00 .00 .00 956,073.48 .00 956,073.48 (956,073.48) +++
Fund 931 - Pasco Public Facility District Totals $0.00 $0.00 $0.00 ($406,930.20) $0.00 ($406,930.20) $406,930.20
Grand Totals
REVENUE TOTALS .00 .00 .00 549,143.28 .00 549,143.28 (549,143.28) +++
EXPENSE TOTALS .00 .00 .00 956,073.48 .00 956,073.48 (956,073.48) +++
Grand Totals $0.00 $0.00 $0.00 ($406,930.20) $0.00 ($406,930.20) $406,930.20
Run by Veronica Perez on 01/16/2025 02:37:40 PM Page 1 of 2
Budget Performance Report
Date Range 12/01/24 - 12/31/24
Include Rollup Account and Rollup to Base
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Run by Veronica Perez on 01/16/2025 02:37:40 PM Page 2 of 2
Budget Performance Report
Date Range 12/01/24 - 12/31/24
Include Rollup Account and Rollup to Base
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Row Labels Sum of Accumulation Amount
Accommodation and Food Services 31,520.06$
Administrative and Support and Waste Management and Remediation Services 11,066.89$
Agriculture, Forestry, Fishing and Hunting 778.58$
Arts, Entertainment, and Recreation 1,894.57$
Construction 136,256.39$
Educational Services 284.34$
Finance and Insurance 2,019.68$
Health Care and Social Assistance 369.90$
Information 9,210.88$
Management of Companies and Enterprises 17.69$
Manufacturing 9,923.65$
Mining 183.05$
Other Services (except Public Administration) 11,190.24$
Professional, Scientific, and Technical Services 5,648.38$
Public Administration 11,296.33$
Real Estate Rental and Leasing 11,942.00$
Retail Trade 188,065.05$
Transportation and Warehousing 9,453.25$
Utilities 223.88$
Wholesale Trade 28,179.13$
#N/A (759.64)$
Grand Total 468,764.30$
Accumulation 468,764.30$
Pool 629.35$
Admin Fee (4,693.94)$
Distribution 464,699.71$
December 24 Pasco Public Facilities District
$31,520.06
$11,066.89
$778.58 $1,894.57
$136,256.39
$284.34
$2,019.68
$369.90
$9,210.88 $17.69
$9,923.65
$183.05
$11,190.24 $5,648.38 $11,296.33 $11,942.00
$188,065.05
$9,453.25
$223.88
$28,179.13
$(759.64)
Total
Accommodation and Food
Services
Administrative and
Support and Waste
Management and
Remediation Services
Agriculture, Forestry,
Fishing and Hunting
Arts, Entertainment, and
Recreation
Construction
Educational Services
Category NameSum of Accumulation Amount
Page 13 of 20
Aquatic Center
Account
Number Account Description 23/24 Actual + Estimate
2025 Board
Approved
2026 Estimated
Budget (without new
ILA)Notes
30.9999 Budget Est Beg Fund Balance
(Unassigned)$51,046,928.68 $44,308,640.00 $6,200,000.00
56.6110 Land & Land Improvements 4,626,380.41 0.00 0.00
$4,626,380.41 $0.00 $0.00
56.6549 Building & Structure 528,215.75 26,921,240.00 5,000,000.00
56.6562 Const Contract (Primary) 1,527,886.52 7,050,000.00 1,000,000.00
56.6576 Const Other Prof Services 55,806.00 907,000.00 0.00
56.6578 Const Other Miscellaneous 0.00 2,590,400.00 200,000.00
56.6584 Individual Assets > $5,000 0.00 640,000.00 0.00
$2,111,908.27 $38,108,640.00 $6,200,000.00
$6,738,288.68 $38,108,640.00 $6,200,000.00
59.9999 Budget Est End Fund Balance
(Unassigned)44,308,640.00 6,200,000.00 0.00
$44,308,640.00 $6,200,000.00 $0.00
Budget Worksheet Report
Account Classification Total: 600 - Budget End Fund Balance
Aquatics Center Project
900 - Budget Beg Fund Balance
560 - Capital Outlays
Account Classification Total: 560 - Capital Outlays
Dept: 90 - Finance
EXPENSES
Prog: 690 - Capital Culture & Recreation560 - Capital Outlays
Account Classification Total: 560 - Capital Outlays
EXPENSES Total
600 - Budget End Fund Balance
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Operations Budget
Account
Number Account Description 2024 Amended Budget
2025 Board
Approved
2026 Estimated
Budget (without new
ILA)Notes
4,169,283.00 $7,187,583.00 $9,001,873.00
31.1310 Local Sales Tax 4,200,000.00 4,800,000.00 4,800,000.00
31.1311 PFD Sales Tax 840,000.00 900,000.00 900,000.00
$5,040,000.00 $5,700,000.00 $5,700,000.00
36.6900 Refunds, Reimbursement, Rebates 0.00 1,000.00 1,000.00
$0.00 $1,000.00 $1,000.00
36.6110 Investment Interest & FMV
changes 0.00 250,000.00 250,000.00
$0.00 $250,000.00 $250,000.00
$5,040,000.00 $5,951,000.00 $5,951,000.00
53.3210 Forms Stationary Bus Cards 100.00 500.00 500.00
$100.00 $500.00 $500.00
54.4510 Dues Subscription Memberships 500.00 1,000.00 1,000.00
54.4512 Train Registration Tuition 1,000.00 1,000.00 1,000.00
54.4514 Lodging Meals Miles Airfare 0.00 1,500.00 1,500.00
54.4524 Advertising 500.00 1,500.00 1,500.00
54.4530 Legal Combined Services 12,000.00 15,000.00 15,000.00
54.4540 Organizational Services 954,000.00 950,000.00 950,000.00
KPFD & other oprations
54.4541 Professional Services 1,050,000.00 150,000.00 150,000.00
Matt Watkins Professional
services & rebranding
54.4544 Miscellaneous Services 0.00 12,000.00 12,000.00
54.4574 Postage Courier Shipping 0.00 250.00 250.00
54.4635 Insurance Premiums 3,600.00 6,500.00 6,500.00
$2,021,600.00 $1,138,750.00 $1,138,750.00
57.7200 Revenue Bond Principal 0.00 780,000.00 795,000.00
$0.00 $780,000.00 $795,000.00
58.8310 Interest External Bond (Current) 0.00 2,217,460.00 2,203,375.00
$0.00 $2,217,460.00 $2,203,375.00
$2,021,700.00 $4,136,710.00 $4,137,625.00
59.9999 Budget Est End Fund Balance
(Unassigned)7,187,583.00 9,001,873.00 10,815,248.00
$7,187,583.00 $9,001,873.00 $10,815,248.00Account Classification Total: 600 - Budget End Fund Balance
Account Classification Total: 570 - Debt Principal
Prog: 827 - Interest PPFD580 - Debt Interest
Account Classification Total: 580 - Debt Interest
EXPENSES Total
600 - Budget End Fund Balance
570 - Debt Principal
360 - Miscellaneous Rev
Account Classification Total: 360 - Miscellaneous Rev365 - NonOper Rev - Interest
Account Classification Total: 365 - NonOper Rev - Interest
Total Revenues
EXPENSES530 - Supplies
Account Classification Total: 530 - Supplies540 - Services
Account Classification Total: 540 - Services
Prog: 778 - Principal PPFD
Account Classification Total: 310 - Taxes
Budget Worksheet Report
Fund: 931 - Pasco Public Facility District
Beginning Fund Balance- (No Bond Revenue)
REVENUES310 - Taxes
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Pasco Public Facilities District
Building Regional Facilities through Community Partnerships
PPFD Officers Elections 2025
Guidelines for Election of PPFD President, Vice President and Secretary/Treasurer
1. Overview of the PPFD Officers:
a. The duties of PPFD President’s position:
i. Serves as the agent of PPFD;
ii. Presides over the PPFD meetings;
iii. Prepares the annual PPFD report to the City of Pasco Council in concert
with administrative staff.
b. The PPFD Vice President performs the President’s duties when the President is
unavailable.
c. The duties of PPFD Secretary/Treasurer:
i. Ensure meetings are documented
ii. Keeper of records (or designee)
iii. Attest official documents
2. The current President or Presiding Officer states that only the PPFD Board Members may
select the President, Vice-President and Secretary/Treasurer positions.
3. The current President or Presiding Officer then opens the floor for nominations for the
President’s position stating that any PPFD Board member may nominate another member
or they may nominate themselves and that no second is needed.
4. PPFD Board members make their nominations.
5. A nominee may decline the nomination.
6. After each nomination, the current President or Presiding Officer repeats the name of the
nominee to the PPFD Board.
7. The current President or Presiding Officer will ask for nominations three times and after
the third call not resulting in a nomination, the current President or Presiding Officer will
close the floor for nominations.
8. For a nominee to be elected, three or more PPFD Board members must vote for that
individual.
9. When there is only one individual nominated, then the current President or Presiding
Officer will ask PPFD Board to confirm the election by a voice call vote.
10. In a case of two or more nominees, a roll call vote is conducted with each PPFD Board
member stating clearly, whom they are voting for the President’s position. The individual
receiving three or more votes is elected. In the instance of three or more nominees, where
none attain a majority vote, the PPFD Board may conduct a second vote among the top
two candidates from the first vote, again by roll call vote.
Once a President has been determined, the newly elected PPFD President shall conduct the
elections of the Vice President and Secretary/Treasurer utilizing the same process (steps 3-10).
Once the PPFD President, Vice President and Secretary/Treasurer are elected, there may be a
need for a short recess so that the seating arrangements may be updated per the results.
Page 16 of 20
Pasco Aquatics Facility
Monthly Project Update
January 2025
Page 1 of 3
Construction Manager: Wenaha Group
Design-Builder: Bouten/NAC
UPDATE SUMMARY
The project design has reached the construction documents phase with 90% documents
currently being reviewed. The iGMP has been executed. Rezoning of the project site is in
process. The grading permit has been issued and site work is to begin.
SCHEDULE
Key Milestones Start Completion %
Complete
Comments
Construction
Documents
November
2024
January
2025
90%
Grading Permit 1/10/25 Permit in Hand
Onsite Mobilization 1/20/25
Clear and Grub Site 1/20/25 1/30/25
Final GMP February
2025
CURRENT ACTIVITIES
• Completing permit drawings and preparing to submit for building permit
• Grading permit has been obtained and work expected to begin onsite by 1/20/25.
• Hearing examiner has recommended approval of re-zone application and it is
expected that City Council will accept recommendation at January council meeting.
• Site surveying underway onsite.
• Planning for groundbreaking event is underway.
ACTIVITIES SCHEDULED FOR NEXT MONTH
• Site grading
• Development of the final GMP
• Approval of re-zone application
• Begin foundation work
• Planning for groundbreaking event
Page 17 of 20
Pasco Aquatics Facility
Monthly Project Update
January 2025
Page 2 of 3
HIGHLIGHTS
• Work beginning onsite!!
SCHEDULE COMMENTARY
• Design progress continues to trend on schedule for submission of permit set and
development of GMP. Grading permit experienced brief delay in issuance which
pushed back the start of onsite activity. This time is expected to be recovered as
ground clearing is anticipated to go quickly.
CHALLENGES AND SOLUTIONS
• The site will need to be completely cleared before February 1st. If this is not
accomplished, then a bird survey will be required and depending on the results the
project risks being delayed by up to several months. Earthwork subcontractor
assures the clearing will be done and has made a plan to achieve this important
milestone.
Budget Status
Current Design-
Build Contract
Design-Build
Budget
Validation
Estimated GMP
$7,948,896.00 $39,760,000 $39,760,000
CONTINGENCY STATUS
Budgeted
Contingency
Approved
Change Orders
Submitted
Change Items
Estimated
Contingency
Exposure
Percentage
of
Contingency
Exposure
$3,590,400 None None $500,000 14%
Page 18 of 20
Pasco Aquatics Facility
Monthly Project Update
January 2025
Page 3 of 3
PROJECT PHOTO GALLERY
Grading Permit
Page 19 of 20
A B C D E = B - D
Sub-Area Description
Original
Budget
Revised
Budget Cost To Date Forecast Total
Revised
Budget vs.
Forecast
Bond & Legal
Bond Counsel 70,000$ -$ -$ -$
Bond Sales 310,000$ -$ -$ -$
Municipal Advisor 70,000$
Insurance - Builder's Risk - In PDB -$ -$ -$
6576.1 Outside Counsel - PDB 20,000$ 20,000$ 26,355$ 20,000$ -$
6576.2 Other Legal Costs 45,000$ 45,000$ 30,460$ 45,000$ -$
Subtotal 515,000$ 65,000$ 56,815$ 65,000$ -$
Administration & Approvals
6576.3 Miscellaneous -$ -$ -$
6576.4 Project Staff Costs - PPFD Staff 312,000$ 312,000$ -$ 312,000$ -$
6576.5 City of Pasco Staff - ILA 450,000$ 450,000$ -$ 450,000$ -$
Archaeological cosultant - In PDB -$ -$ -$
Testing & Inspection / Special Inspections - In PDB -$ -$ -$
Plan Check, Building Permits - In PDB -$ -$ -$
Environmental/SEPA - In PDB -$ -$ -$
6576.6 Other AHJ Fees / System Development Charges -$ -$ -$
6562.1 Electrical / Utility Fees 100,000$ 100,000$ -$ 100,000$ -$
6576.7 State Commerce Department Review 30,000$ 50,000$ -$ 50,000$ -$
6576.8 Shrub Steppe Mitigation - In PDB -$ -$ -$
6576.9 Other Admin Costs 30,000$ 30,000$ 10,000$ 30,000$ -$
Subtotal 922,000$ 942,000$ 10,000$ 942,000$ -$
Off-Site Related Costs
Temporary Offices - In PDB -$ -$ -$
Offsite road and utility improvements 2,000,000$ -$ -$ -$ -$
6540.1 Property Acquisition 3,600,000$ 4,950,000$ 4,626,380$ 4,950,000$ -$
Other Off-site Costs -$ -$ -$
Subtotal 5,600,000$ 4,950,000$ 4,626,380$ 4,950,000$ -$
Professional Fees
6562.2 Project Management 850,000$ 850,000$ 351,161$ 850,000$ -$
Architectural & Engineering - In PDB -$ -$ -$
Survey - In PDB -$ -$ -$
Geotechnical Engineer - In PDB 30,000$ 10,000$ -$ 10,000$ -$
Hazardous Materials Consultants -$ -$ -$
Building Envelope Consultant - In PDB -$ -$ -$
Commissioning - In PDB -$ -$ -$
PDB Validation Costs - In PDB -$ -$ -$
Independent Estimating 50,000$ 50,000$ -$ 50,000$ -$
Subtotal 930,000$ 910,000$ 351,161$ 910,000$ -$
Building Construction - PDB Contract
6549.1 Design-Builder 30,250,000$ 32,720,000$ 1,733,576$ 32,720,000$ -$
6562.3 Archeological Consultant 50,000$ 50,000$ -$ 50,000$ -$
6562.4 Testing and Special Inspections 150,000$ 150,000$ -$ 150,000$ -$
6562.5 Plan Check, Building Permits 300,000$ 300,000$ -$ 300,000$ -$
6562.6 Environmental/SEPA 10,000$ 10,000$ -$ 10,000$ -$
Additional Funds for Option 2 3,430,000$ -$ 3,430,000$ -$
800,000$ -$ 800,000$ -$
Added Betterments 2,300,000$ 2,300,000$
Sale Tax (included above)-$ -$ -$
Subtotal 30,760,000$ 39,760,000$ 1,733,576$ 39,760,000$ -$
Furnishings & Equipment
6584.1 FF&E 600,000$ 600,000$ -$ 600,000$ -$
6584.2 Network Equipment -$ -$ -$
6584.3 Telecommunications 20,000$ 20,000$ -$ 20,000$ -$
6584.4 Moving Expenses -$ -$ -$
6584.5 FF&E Consultant 20,000$ 20,000$ -$ 20,000$ -$
6585.6 Other FF&E Costs -$ -$ -$ -$ -$
Subtotal 640,000$ 640,000$ -$ 640,000$ -$
Contingency
6578.1 Owner's Contingency (7.7% of construction cost) 2,580,000$ 3,590,400$ 3,590,400$ -$
Subtotal 2,580,000$ 3,590,400$ 3,590,400$ -$
Under / (Over)
TOTAL 41,947,000$ 50,857,400$ 6,777,932$ 50,857,400$ -$
Income & Project Under/Over
50,857,400$
Bond Proceeds 50,046,928$ 51,046,928$
Interest Income -$ 189,528$
PPFD Cash Reserves 1,000,000$
-$
Total Income 51,046,928$ 6,777,932$
PPFD - Aquatics Facility
MASTER BUDGET - BIG SHEET
Total Expenses to Date
Total Project cost
Total Income
Under / (Over)
Page 1Page 20 of 20