HomeMy WebLinkAbout2024.11.19 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, November 19, 2024; Pasco City Hall, Council Chambers & Microsoft
Teams Webinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Senior Accountant Veronica Perez, Parks &
Recreation Director Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No comments were provided.
APPROVAL OF MINUTES
Approve PPFD Board October Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the October 22, 2024, meeting. Dr. Jilek seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
MOTON: Dr. Jilek moved to approve the October 2024 PPFD claims
(accounts payable) in the amount of $383,875.55. Mr. Dietrich
seconded. Motion carried unanimously.
FINANCIAL REPORT
October 2024 Balance Sheet, Budget Performance Report and
Local Tax Distribution Report
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Ms. Bowdish arrived at 4:05 PM.
Ms. Buckley reported on the October 2024 financial reports.
REPORTS FROM COMMITTEES
Design & Construction Committee
Ms. Gillespie reported on the recent Design & Construction Committee meeting
and included the following:
• Reviewing concessions options
• The Department of Health required that the depth of the water under the
climbing wall go from 9 feet deep to 12 feet deep
• Discussed wall claddings and windows (glass) treatments
• Choosing colors and finishes for exterior walls
• Issue with the Franklin Public Utility District bringing power (electricity) to
the property
• Incorporated the top betterments items into the project (based on the
additional funding available in the amount of approximately $3M)
Audit & Finance Committee
No report.
OLD BUSINESS
Resolution PPFD Investment Policy Update Related to the Local
Government Investment Pool
Ms. Buckley explained that the Local Government Investment Pool (LGIP)
requested an updated resolution which will allow the PPFD to invest its excess
funds with the LGIP. She also provided additional information regarding the
investment options for the PPFD Board to consider.
The PPFD Board, Ms. Buckley, Mr. Ferguson and Mr. Watkins further discussed
the risk if the Board were to utilize the LGIP.
MOTION: Ms. Gillespie moved to approve the Executive Director to
place the PPFD funds into U.S. Bank as previously approved. Dr. Jilek
seconded. Motion carried. 4-1 Bowdish, Dietrich, Gillespie, & Jilek Yes;
Morrissette No
NEW BUSINESS
PPFD Aquatics Facility Design and Development Update
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Mr. Tiegs provided an update on the design and development of the aquatics
facility, as well as the timeline from construction to opening of the facility.
The PPFD Board, Mr. Tiegs, Mr. Watkins and Mr. Gardner discussed various
aspects of the facility's design.
Ms. Gillespie left the meeting at 5:28 PM.
Resolution Related to Issuing a Request for Qualifications (RFQ)
for Branding Package
Mr. Watkins explained the need to move forward with branding the project, which
will include the facility's long-term identity. He distributed the latest draft of the
Request for Qualifications (RFQ) for developing a comprehensive branding
package for the new Pasco Aquatics Facility. If approved, Mr. Watkins suggested
that this will be completed within two months and available for the final design in
the facility itself.
It was also determined that Ms. Gillespie and Ms. Bowdish will participate in this
process.
MOTION: Dr. Jilek moved to approved Resolution No. 2024-18 to issue
a Request for Qualifications for a branding package. Ms. Bowdish
seconded. Motion carried unanimously.
Resolution - Second Amendment to the Progressive Design -Build
Contract (Gardner & Watkins)
Mr. Gardner explained the details in the second amendment to the contract,
which included the design of betterments that were added to the project.
MOTION: Dr. Jilek moved to approve Resolution 2024-16, directing the
PPFD Executive Director to negotiate and sign the Amendment No. 2 to
the Progressive Design -Build contract with Bouten construction
Company/NAC. Mr. Dietrich seconded. 4-0 Motion carried unanimously.
Resolution Related to the Stakeholder Register and Decision Matrix
Update (Gardner & Watkins)
Mr. Gardner explained the additions to the Stakeholder Register and Decision
Matrix.
MOTION: Dr. Jilek moved to approve Resolution 2024-17 to amend the
Aquatics Stakeholder Register and Decision Matrix. Ms. Bowdish
seconded. 4-0 Motion carried unanimously.
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OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins reported on the following:
1. Bonding Completion - $50M in the bank as of November 5, 2024.
2. Fall Festival & Spooky City Hall Public Outreach - He reached about 1,200
trick or treaters and their parents.
3. Rezone Status - The rezone is still in process and will be placed before the
Hearing Examiner in the next month.
4. Amenity Sponsorship Consideration - He asked the PPFD Board if they would
be interested in seeking a sponsorship for a particular amenity.
Owner's Representative Report (Gardner)
Mr. Gardner reported on the following:
1. Project Update - He highlighted the challenges and solutions including the
utility costs and identifying lead time for the purchase of equipment. There will
need to be another request to approve funding for these things, as well as initial
ground preparation construction work. He commented on the added betterments,
on target with the budget.
2. Groundbreaking - He asked when the groundbreaking event should occur. He
suggested February 2025 or waiting until March or early April 2025, when the
weather is warmer and the ground is softer.
Pasco Operations and Maintenance (Rice)
Mr. Rice stated that Pasco staff have been focusing on City budget preparation,
and that once the City's budget is approved, staff will have an opportunity to work
on the new Interlocal Agreement related to the Operation and Maintenance of the
Aquatics Facility.
PPFD Board Meetings Schedule
The next three (3) PPFD Board Meetings were scheduled as follows:
Tuesday, December 17, 2025
Tuesday, January 21, 2025
Tuesday, February 18, 2025
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ADJOURNMENT
There being no further business, the meeting was adjourned at 6:26 PM.
PASSED AND APPROVED THIS 2 DAY OFJtc_(�Ot�, 20Z—
APPROVED:
Ma k Morrisset , President
Debra Barham, MMC
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