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HomeMy WebLinkAbout2024.11.19 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, November 19, 2024; Pasco City Hall, Council Chambers & Microsoft Teams Webinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No comments were provided. APPROVAL OF MINUTES Approve PPFD Board October Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the October 22, 2024, meeting. Dr. Jilek seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims MOTON: Dr. Jilek moved to approve the October 2024 PPFD claims (accounts payable) in the amount of $383,875.55. Mr. Dietrich seconded. Motion carried unanimously. FINANCIAL REPORT October 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Page 1 of 5 Ms. Bowdish arrived at 4:05 PM. Ms. Buckley reported on the October 2024 financial reports. REPORTS FROM COMMITTEES Design & Construction Committee Ms. Gillespie reported on the recent Design & Construction Committee meeting and included the following: • Reviewing concessions options • The Department of Health required that the depth of the water under the climbing wall go from 9 feet deep to 12 feet deep • Discussed wall claddings and windows (glass) treatments • Choosing colors and finishes for exterior walls • Issue with the Franklin Public Utility District bringing power (electricity) to the property • Incorporated the top betterments items into the project (based on the additional funding available in the amount of approximately $3M) Audit & Finance Committee No report. OLD BUSINESS Resolution PPFD Investment Policy Update Related to the Local Government Investment Pool Ms. Buckley explained that the Local Government Investment Pool (LGIP) requested an updated resolution which will allow the PPFD to invest its excess funds with the LGIP. She also provided additional information regarding the investment options for the PPFD Board to consider. The PPFD Board, Ms. Buckley, Mr. Ferguson and Mr. Watkins further discussed the risk if the Board were to utilize the LGIP. MOTION: Ms. Gillespie moved to approve the Executive Director to place the PPFD funds into U.S. Bank as previously approved. Dr. Jilek seconded. Motion carried. 4-1 Bowdish, Dietrich, Gillespie, & Jilek Yes; Morrissette No NEW BUSINESS PPFD Aquatics Facility Design and Development Update Page 2of5 Mr. Tiegs provided an update on the design and development of the aquatics facility, as well as the timeline from construction to opening of the facility. The PPFD Board, Mr. Tiegs, Mr. Watkins and Mr. Gardner discussed various aspects of the facility's design. Ms. Gillespie left the meeting at 5:28 PM. Resolution Related to Issuing a Request for Qualifications (RFQ) for Branding Package Mr. Watkins explained the need to move forward with branding the project, which will include the facility's long-term identity. He distributed the latest draft of the Request for Qualifications (RFQ) for developing a comprehensive branding package for the new Pasco Aquatics Facility. If approved, Mr. Watkins suggested that this will be completed within two months and available for the final design in the facility itself. It was also determined that Ms. Gillespie and Ms. Bowdish will participate in this process. MOTION: Dr. Jilek moved to approved Resolution No. 2024-18 to issue a Request for Qualifications for a branding package. Ms. Bowdish seconded. Motion carried unanimously. Resolution - Second Amendment to the Progressive Design -Build Contract (Gardner & Watkins) Mr. Gardner explained the details in the second amendment to the contract, which included the design of betterments that were added to the project. MOTION: Dr. Jilek moved to approve Resolution 2024-16, directing the PPFD Executive Director to negotiate and sign the Amendment No. 2 to the Progressive Design -Build contract with Bouten construction Company/NAC. Mr. Dietrich seconded. 4-0 Motion carried unanimously. Resolution Related to the Stakeholder Register and Decision Matrix Update (Gardner & Watkins) Mr. Gardner explained the additions to the Stakeholder Register and Decision Matrix. MOTION: Dr. Jilek moved to approve Resolution 2024-17 to amend the Aquatics Stakeholder Register and Decision Matrix. Ms. Bowdish seconded. 4-0 Motion carried unanimously. Page 3 of 5 OTHER BUSINESS PPFD Executive Director Report Mr. Watkins reported on the following: 1. Bonding Completion - $50M in the bank as of November 5, 2024. 2. Fall Festival & Spooky City Hall Public Outreach - He reached about 1,200 trick or treaters and their parents. 3. Rezone Status - The rezone is still in process and will be placed before the Hearing Examiner in the next month. 4. Amenity Sponsorship Consideration - He asked the PPFD Board if they would be interested in seeking a sponsorship for a particular amenity. Owner's Representative Report (Gardner) Mr. Gardner reported on the following: 1. Project Update - He highlighted the challenges and solutions including the utility costs and identifying lead time for the purchase of equipment. There will need to be another request to approve funding for these things, as well as initial ground preparation construction work. He commented on the added betterments, on target with the budget. 2. Groundbreaking - He asked when the groundbreaking event should occur. He suggested February 2025 or waiting until March or early April 2025, when the weather is warmer and the ground is softer. Pasco Operations and Maintenance (Rice) Mr. Rice stated that Pasco staff have been focusing on City budget preparation, and that once the City's budget is approved, staff will have an opportunity to work on the new Interlocal Agreement related to the Operation and Maintenance of the Aquatics Facility. PPFD Board Meetings Schedule The next three (3) PPFD Board Meetings were scheduled as follows: Tuesday, December 17, 2025 Tuesday, January 21, 2025 Tuesday, February 18, 2025 Page 4of5 ADJOURNMENT There being no further business, the meeting was adjourned at 6:26 PM. PASSED AND APPROVED THIS 2 DAY OFJtc_(�Ot�, 20Z— APPROVED: Ma k Morrisset , President Debra Barham, MMC Page 5of5 i L � i i � ii ♦ i �J•� 1 . � .} � i