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HomeMy WebLinkAbout2024.11.21 Planning Commission Meeting PacketAGENDA PLANNING COMMISSION MEETING City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, NOVEMBER 21. 2024 6:30 PM This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.com/psctvlive. Audio equipment available for the hearing impaired; contact staff for assistance. Please silence your cell phones. Thank you. I. CALL TO ORDER II. PLEDGE OF ALLEGENCE III. ROLL CALL: Declaration of Quorum IV. WELCOME AND ANNOUNCEMENTS V. APPROVAL OF MINUTES • Meeting Minutes of September 19, 2024 VI. OLD BUSINESS None VII. PUBLIC HEARINGS None VIII. WORKSHOP • Downtown Pasco Master Plan Implementation Update Presentation from Framework Consulting An update on the progress of the Downtown Pasco Master Plan, highlighting public space enhancements, mobile vending initiatives, lighting strategy development, and community engagement efforts. • Comprehensive Plan – Periodic Update A report detailing the requirements of the Growth Management Act, its significance in guiding Pasco's comprehensive planning efforts, and the mandatory elements needed to ensure compliance and address future growth projections. IX. OTHER BUSINESS New date for June 19, 2025, meeting which falls on the federal holiday Juneteenth. X. AJOURNMENT PLANNING COMMISSION MEETING MINUTES City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, SEPTEMBER 19, 2024 6:30 PM Planning Commission Meeting Minutes Page 1 of 4 September 19, 2024 CALL TO ORDER City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry Cochran. PLEDGE OF ALLEGIANCE Chair Cochran led the Pledge of Allegiance. ROLL CALL Commissioners Present: Rosa Torres, Mitchell Moffitt, Pat Jones, Dana Crutchfield, Abel Campos, Kim Lehrman, Jay Hendler and Jerry Cochran, a quorum was declared. Commissioners Excused: Rachel Teel Staff Present: Community & Economic Development Director Jacob Gonzalez, and Senior Planner Jennifer Ballard. DECLARATIONS Chair Cochran asked if there were any Planning Commission members who have a declaration at this time regarding any of the items on the agenda.  No declarations were heard. Chair Cochran asked if anyone in the audience objected to any Planning Commission member hearing any of the items on the agenda.  No declarations were heard. Chair Cochran stated the Planning Commission needed and valued public input explaining it helped the Commission understand the issues more clearly and allowed for better recommendations to City Council. Furthermore, in many cases, this could be the only forum for the public to get facts and opinions placed into the official record and City Council will use to make the Commission’s decision. He encouraged those present to take full advantage of this opportunity. APPROVAL OF MINUTES Commissioner Campos moved to approve the Planning Commission meeting minutes of August 15, 2024, Commissioner Crutchfield seconded, and the motion carried unanimously. OLD BUSINESS None PUBLIC HEARINGS A. CA2024-001 Overnight Truck Habitation Jennifer Ballard addressed the Commission, good evening. This is the second public hearing on overnight truck parking and habitation. In May, we presented the concept, and since then, you have crafted the proposed amendment. Planning Commission Meeting Minutes Page 2 of 4 September 19, 2024 The changes are to Title 25 of the Pasco Municipal Code, including adding a definition for "overnight truck parking and habitation facility." This facility is an off-street site where commercial vehicle drivers can park and access amenities, allowing them to sleep in their vehicles. It is permitted in industrial zones I-1, I-2, and I-3, as a primary or accessory use, but requires approval as a conditional use through a special use permit. Key standards include a 1,000-foot buffer from residential or mixed-use zones, parks, and schools, as well as requiring access from highways or designated truck routes. We have established several site access and layout requirements, including the size of tractor- trailers the facility must accommodate, with a maximum facility size of 15 acres and a limit on the length of stay. Security measures include 24-hour on-site management, automatic gates, perimeter fencing, and safety lighting. The facility must also provide permanent restrooms and solid waste disposal. Additional amenities, such as water fountains and pet relief areas, are mandatory, while optional amenities can include showers, laundry facilities, and outdoor seating. Landscaping, screening, and signage are also required, including truck route maps and contact information for the on-site manager and city/county departments. Lastly, we outlined accessory uses for buildings related to truck parking, and we have a map indicating where these facilities would be permitted within the city. Any changes to the county code must align with the comprehensive plan's goals and policies. A list of relevant goals and policies is included in your packets as part of the staff report. Notably, we believe this amendment aligns with transportation policy TR-5-A, which supports the development of facilities critical to freight movement. We hope the Planning Commission will make a recommendation to City Council today, allowing staff to present the amendment to the Council later this winter. Commissioner Questions/Comments Commissioner Crutchfield emphasized minimizing impacts on traffic, the environment, and community aesthetics. She inquired about areas near Road 36, noting potential areas around the airport. Jacob Gonzalez clarified that those areas outlined in blue with white fill are unincorporated and would require Franklin County permits. The city could provide input, though most of the area is zoned for low-density residential use. Commissioner Hendren highlighted the importance of fencing and landscaping, asking if chain-link fencing and landscaping would be required. Jacob Gonzalez responded that a special permit is involved, and the project will go before the hearing examiner, who will make a decision based on compliance. Planning Commission Meeting Minutes Page 3 of 4 September 19, 2024 Commissioner Lehrman noted the nine-month review process for a code not yet in place in Washington and inquired about potential interest from the Washington Department of Transportation, Richland, and Kennewick. Jacob Gonzalez stated he is not aware of any interest at this point. Chair Cochran questioned whether the proposed development could accommodate 30 installations for 74-foot trucks on 15 acres, considering additional infrastructure requirements. Jennifer Ballard confirmed that a similar 13-acre site in Tennessee successfully supports over 200 parking stalls. Public Hearing John Schlein, B4 Development and Consulting, Pasco, WA. John, the original applicant, commend the planning department for completing Pasco's first citizen- led code amendment initiative, a significant achievement. His concerns are regarding the 1,000-foot buffer being excessive, and map inaccuracies restricting areas near interstates. The extended timeline and additional requirements have made the project financially unfeasible, causing his client to withdraw. While truck and RV parking are allowed in C3, prohibiting their combination and requiring I-1 to I-3 zoning with a 1,000-foot buffer from residential areas and RV parks makes it difficult for businesses to succeed. Commissioner Jones asked if an advocate could request a special permit regarding restrictions if this were approved. Jacob Gonzalez explained the next steps involve City Council, which may revise the Planning Commission's recommendations. If adopted by City Council, an applicant can pursue a special permit or variance, requiring a public hearing with the Hearing Examiner. Chair Cochran expressed concerns about over-regulating since January and inquired if the prior applicant proposed alternatives, such as reducing the 1,000-foot buffer to 500 feet. He also asked about setbacks in the Tennessee project. Jennifer Ballard noted that the Tennessee project was regulated as a truck stop, she was unaware of additional setback requirements, and was located in a rural area away from residential zones. Chair Cochran concluded that the applicant could still present alternatives to City Council, and the special permit or variance process could address these issues. No counterproposals have been submitted yet. Commissioner Jones moved to recommend the amendment as presented to the City Council, seconded by Commissioner Torres. The motion passed with a 5-2 vote. Ayes: Commissioners Jones, Torres, Lehrman, Campos, and Chair Cochran. Nays: Commissioners Crutchfield and Hendler. Planning Commission Meeting Minutes Page 4 of 4 September 19, 2024 Next Steps: • Will be presented at the next available Council Workshop for discussion and review. • Follow-up presentation at a regular meeting for adoption. • Anticipated to go before Council in October as part of year-end wrap-up. WORSHOP None OTHER BUSINESS The Commissioners welcomed Pat Jones, the new Commissioner for the Planning Commission. Upcoming items: Preparation for the next major comprehensive plan update will begin soon. The plan guides Pasco's growth management, covering land use, housing, economic development, transportation, facilities, parks, public services, etc. The city will plan to accommodate 50,000-60,000 new residents over the next 20 years. Once a consultant is selected, the Planning Commission will frequently review this effort. Collaboration will include the Planning Commission, City Council, public, and stakeholders. The project will take about two years to complete. ADJOURNMENT Chair Cochran stated with no other business, I recommend a motion to adjourn. Commissioner Lehrman made the motion to adjourn the meeting, it was seconded by Commissioner Hendren, motion passed unanimously. Meeting adjourned at 7:14 pm. YouTube link to watch full meeting: Pasco Planning Commission, September 19, 2024 (youtube.com) Respectfully submitted, Carmen Patrick, Administrative Assistant II Community & Economic Development Department REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue – Remote THURSDAY, November 21, 2024 6:30 PM 1 To: Planning Commission Subject: Downtown Pasco Master Plan Implementation Update In 2023, the City Council via Resolution No 4292, adopted the Downtown Pasco Master Plan, which provides a comprehensive framework to revitalize and improve downtown Pasco through improvements in public spaces, economic development, and enhanced community engagement. The plan aims to create a vibrant, attractive downtown that fosters local businesses, improves accessibility, and enhances the quality of life for residents and visitors. The city has made significant progress in implementing key components of the Downtown Pasco Master Plan. Major initiatives underway include: Public Space Enhancements: Recent code amendments approved by the City Council on August 5, 2024, support expanded sidewalk cafés, city-operated parklets, and public space cafés. These initiatives are designed to encourage street-level activity and foster a more pedestrian-friendly environment. Mobile Vending and Food Trucks: New guidelines for mobile vending and the development of food truck parks were introduced to boost small businesses and create more dynamic public spaces. These regulations are expected to increase foot traffic and increase business and economic opportunities. Lighting Strategy: To assist with developing a lighting strategy for downtown, City staff, along with police, fire officials, and consultants from Framework Consulting, conducted a Night Walk and Lighting Audit on October 9th, 2024. The walk began at Peanuts Park and followed a designated route through downtown. The purpose of the audit was to assess how downtown is used and perceived after dark and explore how improved lighting can make the area more inviting and comfortable, particularly during the darker months of the year. The results of this audit along with continued discussions with city staff and stakeholders will be included in a formal Downtown Lighting Strategy to be shared with City Council and the public. Staff has also applied for a grant from Department of Energy which helps pay for lighting equipment; staff is awaiting award decision. Community Engagement: The city has been actively engaging with local stakeholders, including business owners and community groups, to ensure that the implementation of the master plan aligns with community needs and interests. A public engagement event was held on September 18, 2024, at Grace Kitchen. At the event, staff and our consulting team provided an overview of various efforts that have been completed or in-progress. 2 Projects In-Progress: Several implementation efforts are currently underway, including monthly parking data collection, the introduction of new applications for mobile vendors and public space uses, and the development of a system to monitor the progress of downtown initiatives. In addition to these ongoing projects, staff is seeking input and direction on which specific items to prioritize as part of the broader implementation effort. Key recurring topics for consideration include lighting and safety improvements, parking management, public space activation and programming, and continued efforts to remove barriers within the Pasco Municipal Code. DISCUSSION The implementation of the Downtown Pasco Master Plan is advancing successfully, with several key initiatives already completed and contributing to economic growth both within and beyond the downtown area. The success of the plan and its ongoing implementation was recognized by the American Planning Association - Washington Chapter on October 17, 2024, when the City of Pasco, in partnership with Framework Consulting, received an award for Comprehensive Planning among large jurisdictions at the APA's annual conference. This marks the first time the City of Pasco has been honored by the American Planning Association. A presentation has been prepared by our consultant team, Framework Consulting, will be provided to the Planning Commission. Downtown Master Plan Implementation Progress Report Pasco Planning Commission | November 21, 2024 IMPLEMENTATION GOALS + STRATEGIES ◎Update code to reflect community vision and Downtown Plan Goals◎Leverage planning and conceptual design to attract funding◎Create systems that City Staff can use moving forward◎Implement changes that benefit Pasco as a whole WHAT WE’VE DONE ◎Mural program◎Mobile vending program◎Clark Street design◎Parklet program + design◎Parking data collection◎Lighting, Safety, and Activation Plan◎Paint Pasco Website◎Engagement MURAL PROGRAM ◎Intent was to showcase Pasco’s history and culture and signal that Downtown is a beloved, active place. MURAL PROGRAM ◎Updates to sign code allow full scale murals on buildings◎Creation of Paint Pasco brand and website◎Arts Commission now accepting grant applications through the Paint Pasco Mural Reimbursement Program MOBILE VENDING PROGRAM ◎Intent was to encourage food trucks in more locations and times of day to activate public space, showcase local innovation and culture, and support local businesses. MOBILE VENDING PROGRAM ◎Updates to public space code to allow food trucks in more locations, including Food Truck Parks as a new land use◎2 applications received since August ordinance◎Code and permit workshop with code enforcement◎Web map will show available and permitted food truck locations CLARK STREET DESIGN ◎Concepts for sharrow and shared-use path for Clark Street aimed at ensuring safe conditions for drivers and cyclists ◎Plan recommended a parklet program as a way to create active and safe streets, and support private sector development. PARKLET + STREET CAFE PROGRAM ◎Updates to public space code to allow street cafes and parklets◎Parklet designs meant to be flexible, easy to build, and cost-effective◎Intent is to offer pre- approved designs that can be replicated and customized PARKLET + STREET CAFE PROGRAM PARKING DATA COLLECTION ◎Intent was to establish a parking program to ensure consistent parking for employees, customers, and other visitors which makes best use of Downtown space and allows the City to collect revenue. PARKING DATA COLLECTION ◎Drone data from police department used for initial study and analysis◎City continues to collect parking data monthly◎Parking data informed selection of mobile vending locations LIGHTING, SAFETY, ACTIVATION ◎Lighting was central request during initial public engagement◎Intent was to add lighting to both ensure safety and pedestrian comfort as well as set the stage for nighttime activities and highlight Downtown assets ◎Night Walk to assess lighting continuity, quality, and gaps.◎Worked with Police Department, who provided data on calls to service for 2020-2023 LIGHTING, SAFETY, ACTIVATION ◎Worked with lighting consultant for strategy of lighting storefronts, alleyways, and “gems”◎Application for funds from Department of Energy draws from proposed strategy and budget for lighting storefronts, alleyways, and historic buildings LIGHTING, SAFETY, ACTIVATION ◎Coffee shops were a request during initial plan public engagement◎Changes to parking regulations allowed for Cafe con Arte SETTING UP CONDITIONS FOR NEW BUSINESSES WHAT WE HEARD ◎General Downtown sentiments ○Absence of contractor who used to clean Downtown streets has been noticed ○Store owners are noticing that people are walking around seemingly feeling safe, including women and families◎Pasco Speciality Kitchen ○Big opportunities on the horizon with purchase of adjacent property ○Struggling to recruit window clients; flea market vendors might be interested ○ARPA funds for permanent street cafe outside of PSK (must be spent by end of year).◎Activating Peanuts Park ○Way to support nearby businesses ○Current protocols around trash and cleaning for events in Peanuts Park are a barrier to more frequent events ○Idea of a beer garden/events for nonprofits◎The need for updates to building sprinklers continues to be an issue NEXT STEPS FOR CONSIDERATION ◎Peanuts Park programming◎Public space design◎Implementation of Lighting Plan◎Engagement◎Parking program◎Monitoring, Reporting, + Management PEANUTS PARK PROGRAMMING ◎Code audit for barriers to events and programming (as well as other barriers to implementation of the Downtown Plan)◎Programming plan/protocol for more regular events◎Updates to PaintPasco.org to help with permitting and advertising◎Work with Parks and Code Enforcement PEANUTS PARK PROGRAMMING FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 Code Audit Form partnerships + update website Summer event programmin g FRAMEWOR KCITY Workshop on recommended code updates PUBLIC SPACE DESIGN ◎North Peanuts Park design◎Parklet designs◎Design, production, and installation of cafe marker for sidewalk cafes◎Work with Parks + Public Works PUBLIC SPACE DESIGN FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 Construction of parklet Adoption of pre- approved parklet designs FRAMEWORK CITY Pursue grants for parklet funding; produce cafe markers Conceptual design for North Peanuts Park LIGHTING PLAN IMPLEMENTATION ◎Grant application due end of month◎City to use funds to purchase and install storefront, alleyway, and lighting for historic buildings◎Retain funds for ongoing maintenance FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 Lighting installation FRAMEWORK CITY Finalize funding + distribution strategy Completion of Lighting, Safety, and Activation Plan LIGHTING PLAN IMPLEMENTATION ENGAGEMENT ◎Continue to host engagement events to keep the public informed and hear how plan implementation is affecting Pasco residents ENGAGEMENT FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 FRAMEWORK CITY Events + opportunities for online feedback PARKING PROGRAM ◎Continue to collect monthly data on parking occupancy rates downtown◎Work with Public Works, Code Enforcement, and Council on a strategy for employee, customer, and visitor parking that considers current and future uses of downtown PARKING PROGRAM FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 Collect data Report out and gather public feedback FRAMEWORK CITY Propose parking strategy MONITORING + MANAGEMENT ◎Work with staff to develop a system for monitoring success of Downtown Plan and track completion of action items◎Collect information on success and challenges with mobile vending and public space cafes◎State of Downtown report for web MONITORING + MANAGEMENT FALL 2024 WINTER 2025 SPRING 2025 SUMMER 2025 Establish monitoring system Collect data Report out and gather public feedback State of Downtown Report FRAMEWORK CITY QUESTIONS/FEEDBACK Comprehensive Plan -Periodic Update Date November 21, 2024 Planning Commission Planning in Washington State 2 Community Vision & Engagement Washington State Growth Management Act Franklin County County-Wide Planning Policies Pasco City Council Goals Comprehensive Plans 20-year guideline for growth and development 3 Land Use Housing Transportation Economic Development Parks and Recreation Capital Facilities Public Utilities Climate Change and Resilience Periodic Update Process 4 •Consultant Selection •Public Engagement Plan/Program •Deliverables and Updates Funding 5 •Periodic Update Grants •RCW 36.70A.130(5) •2022 Legislative Session •$175,000 •Climate Planning Grants •House Bill 1181 (2023) •$700,000 (up to) Comprehensive Plan - Considerations 6 •Population •Households & Jobs Balance •Access to Parks and Recreation •Transportation and Mobility Network •Levels of Service •Community Engagement