The URL can be used to link to this page

Home My WebLink About4530 Resolution - Sportsfield Specialties Outfield Fence System GESA MLB REQSResolution – GESA Stadium – Outfield Fence System Agreement - 1 RESOLUTION NO. 4530 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO APPROVE THE QUOTE FROM SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW OUTFIELD FENCE SYSTEM AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the outfield fence system to enhance player safety and meet Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to approve the Quote from Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Quote between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Quote on behalf of the City of Pasco; and to make minor substantive changes necessary to execute said Quote. Be It Further Resolved, that this Resolution shall take effect immediately. Resolution – GESA Stadium – Outfield Fence System Agreement - 2 PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Quote Number: 106030 QUOTE Page:1 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:9/20/2024 Expires:11/19/2024 PO Num:Tri-City Stadium Fencing Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-SF8S 8'H Semi-Permanent Structural Fence System. Includes Standard Powder Coated Black Steel Structure and BaseZone® Field Wall Padding. Various Standard Vinyl Colors Available. Ground Sleeves and Ground Sleeve Caps Sold Separately. $133,320.00$133,320.00EA1.00 OF Wall Structure and Pads 690' x 8'H 3 Install-SRV Installation service(s) per remarks. $132,000.00$132,000.00EA1.00 Installation of New OF Fence Structure and Pads Includes Installation of New Posts and Footings Includes Hauling away dirt spoils. Dirt to be left onsite Assumes Field Protection is Not Required Assumes Removal and Disposal of Existing Fnece System to be by Others Includes Prevailing Wages (Items marked as "Alternate" are not included in the quote totals) 4 Install-SRV Installation service(s) per remarks. Alternate $11,765.00$11,765.00EA1.00 Option for Field Protection if Required QUOTE - Miscellaneous Charge - Description Ext. Price $5,000.00Freight-NY2-Direct1.) $5,100.00Freight-NC-Direct2.) Quote Number: 106030 QUOTE Page:2 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Lines Total $265,320.00 Line Miscellaneous Charges $0.00 Quote Total $299,932.38 Total Taxes $24,512.38 Quote Miscellaneous Charges $10,100.00 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Quote Number: 106030 QUOTE Page:3 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Padding Notes • $25 charge PER CUT-OUT If needed for electrical outlets, light switches, etc. • Graphics are additional If requested by customer. • Assumes pads and other materfa1s can be stored within facility before/during Installation. • Assumes padding support structure (I.e. concrete wall, steel framing, block wall, etc.) Is provided by others. • Some wrinkles in the windscreen/vinyl are characteristic of the materf11I and are to be expected. • Proposals are typically based on available drawings, rough measurements, etc. Sportsfleld Specialties reserves the right for additional charges should discrepancies be discovered during the field verification process. • In the event that construction delays and/ or schedule constraints necessitate the use of other trades shop drawings for pad creation (In lieu of a site visit), Sportsfteld cannot be held liable for any resulting discrepancies. If new pads must be created, additional charges may apply. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Quote Number: 106030 QUOTE Page:4 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date Signature Printed Name/Title