HomeMy WebLinkAbout2024.10.22 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, October 22, 2024; Pasco City Hall, Council Chambers & Microsoft
Teams Webinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:02 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich (remote), and Board Member Spencer Jilek (remote)
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Senior Accountant Veronica Perez, Parks &
Recreation Director Jesse Rice, and City Clerk Debby Barham
EXECUTIVE SESSION
The PPFD Board adjourned into Executive Session at 4:05 PM for 15
minutes, returning at 4:20 PM, to discuss with Legal Counsel About
Current or Potential Litigation per RCW 42.30.110(1)(i) with the PPFD
Executive Director, City Finance Director, City Senior Accountant, and
the City Attorney.
Mr. Morrissette called the meeting back to order at 4:25 PM.
Dr. Jilek was unable to be heard while participating remotely.
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No one came forward.
APPROVAL OF MINUTES
Approve PPFD Board September 2024 Meeting Minutes
MOTION: Ms. Bowdish moved to approve the PPFD Board minutes
from the September 17, 2024, meeting. Ms. Gillespie seconded. Motion
carried unanimously.
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CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
Ms. Buckley reported related on the September 2024 accounts payable claims.
Dr. Jilek moved to a conference call and could be heard.
MOTON: Ms. Bowdish moved to approve the September 2024 PPFD
claims (accounts payable) in the amount of $4,779,284.02. Dr. Jilek
seconded. Motion carried unanimously.
Approval of Travel Reimbursement for PPFD Executive Director
MOTION: Ms. Bowdish moved to approve travel reimbursement for the
PPFD Executive Director for recent travel to Lynnwood, Washington
where he participated in the Association of Washington Public Facilities
Conference, in the amount of $377.58. Ms. Gillespie seconded. Motion
carried unanimously.
FINANCIAL REPORT
September 2024 Balance Sheet, Budget Performance Report and
Local Tax Distribution Report
Ms. Buckley provided a brief overview of the September 2024 financial reports.
REPORTS FROM COMMITTEES
Design & Construction Committee
Ms. Gillespie reported on the Design & Construction Committee's recent
activities, which included the following:
• lighting
• security and communications
• landscaping
• natatorium size
• plumbing
• interior design options
Ms. Gillespie also noted that the top items on the betterments list, pending
additional funding, included:
• 10% increase in notarium space
• next generation chlorination system
• skylights in the natatorium
• upgraded exterior soffits
• rain cloud light/sound feature
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• additional colorful lighting
Association of Washington Public Facilities Districts Conference
Report
Ms. Bowdish provided a recap of the conference that she, Mr. Watkins and Mr.
Gardner recently attended.
NEW BUSINESS
Potential Betterments Planning
Mr. Watkins referred to the Project Betterments Priority Decision document
provided in the agenda packet and announced that the Bond was sold earlier in
the day. It includes an additional $3M, which is available to the PPFD Board for
additional features for the aquatics facility from the betterments list. This
additional $3M was the result of the Bond not requiring a reserve as large as
initially planned.
At the request of Mr. Ferguson, Mr. Gardner briefly discussed the Guaranteed
Maximum Price Contract process for building the aquatics facility.
MOTION: Ms. Bowdish moved to adopt the Betterments presented
totaling $2.3M contingent there is not a Debt Service Reserve Fund
requirement. Ms. Gillespie seconded. Motion carried unanimously.
PPFD Investment Policy
Ms. Buckley explained the need to enact the PPFD Investment Policy.
MOTION: Ms. Bowdish moved to approve Resolution No. 2024-12, to
adopt the Pasco Public Facilities District Investment Policy. Ms.
Gillespie seconded. Motion carried unanimously.
Excess Cash Deposit Alternatives
Ms. Buckley explained the two (2) options available for the PPFD to deposit
excess cash until it is needed.
Mr. Ferguson stated the goal is to store excess cash into appropriate
investments until there is a need to utilize it for the PPFD Aquatics Facility.
MOTION: Ms. Bowdish moved to approve Resolution No. 2024-13,
authorizing investment of Pasco Public Facilities District funds in U.S.
Bank under the IntraFi Cash Service. Ms. Gillespie seconded. Motion
carried unanimously.
MOTION: Ms. Gillespie moved to approve Resolution No. 2024-14,
authorizing investment of Pasco Public Facilities District funds in the
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Local Government Investment Pool. Ms. Bowdish Seconded. Motion
carried unanimously.
Rezone and Special Permit Application
Mr. Watkins reported that the PPFD's property needs to be rezoned from
Residential -Transitional to Mixed Use and provided an overview of the steps
involved to get it rezoned.
The PPFD Board briefly discussed the proposed rezone.
MOTION: Ms. Gillespie moved to direct the PPFD Executive Director to
apply and complete a rezone application for the 13 acres of Broadmoor
property from Residential -Transitional (R-T) to Mixed Use including
$825 fee for rezone fee, environmental checklist, radius notification, City
application review costs, and any other tasks or fees reasonably
necessary to complete the rezone process. Ms. Bowdish seconded.
Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins reported on the following:
1. State Financial Review - Mr. Watkins announced that the Washington
State Financial review was completed this past month.
2. Bonding - Mr. Watkins announced that the bonds were sold earlier in the
day and the PPFD will have $50M on hand in November 2024.
3. City Council Update - Mr. Watkins stated that he provided an update to
Pasco City Council regarding the status of the PPFD's Aquatics Facility.
4. Marketing, Development and Furnishings - Mr. Watkins discussed
creating a PPFD logo as it is needed for the Design and Construction
group for the aquatics facility's signage.
Owner's Representative Report
Mr. Gardner reported on the status of the aquatics facility project and referenced
his written report that was included in the agenda packet.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:35 pm.
PASSED AND APPROVED THIS DAY OF , 20
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APPROVED:
G�
MarK Morrisse e, President
Debra Barham, MMC
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