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HomeMy WebLinkAbout2024.10.22 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, October 22, 2024; Pasco City Hall, Council Chambers & Microsoft Teams Webinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:02 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich (remote), and Board Member Spencer Jilek (remote) Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham EXECUTIVE SESSION The PPFD Board adjourned into Executive Session at 4:05 PM for 15 minutes, returning at 4:20 PM, to discuss with Legal Counsel About Current or Potential Litigation per RCW 42.30.110(1)(i) with the PPFD Executive Director, City Finance Director, City Senior Accountant, and the City Attorney. Mr. Morrissette called the meeting back to order at 4:25 PM. Dr. Jilek was unable to be heard while participating remotely. RECOGNITION OF VISITORS/PUBLIC COMMENTS No one came forward. APPROVAL OF MINUTES Approve PPFD Board September 2024 Meeting Minutes MOTION: Ms. Bowdish moved to approve the PPFD Board minutes from the September 17, 2024, meeting. Ms. Gillespie seconded. Motion carried unanimously. Page 1 of 5 CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims Ms. Buckley reported related on the September 2024 accounts payable claims. Dr. Jilek moved to a conference call and could be heard. MOTON: Ms. Bowdish moved to approve the September 2024 PPFD claims (accounts payable) in the amount of $4,779,284.02. Dr. Jilek seconded. Motion carried unanimously. Approval of Travel Reimbursement for PPFD Executive Director MOTION: Ms. Bowdish moved to approve travel reimbursement for the PPFD Executive Director for recent travel to Lynnwood, Washington where he participated in the Association of Washington Public Facilities Conference, in the amount of $377.58. Ms. Gillespie seconded. Motion carried unanimously. FINANCIAL REPORT September 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Ms. Buckley provided a brief overview of the September 2024 financial reports. REPORTS FROM COMMITTEES Design & Construction Committee Ms. Gillespie reported on the Design & Construction Committee's recent activities, which included the following: • lighting • security and communications • landscaping • natatorium size • plumbing • interior design options Ms. Gillespie also noted that the top items on the betterments list, pending additional funding, included: • 10% increase in notarium space • next generation chlorination system • skylights in the natatorium • upgraded exterior soffits • rain cloud light/sound feature Page 2 of 5 • additional colorful lighting Association of Washington Public Facilities Districts Conference Report Ms. Bowdish provided a recap of the conference that she, Mr. Watkins and Mr. Gardner recently attended. NEW BUSINESS Potential Betterments Planning Mr. Watkins referred to the Project Betterments Priority Decision document provided in the agenda packet and announced that the Bond was sold earlier in the day. It includes an additional $3M, which is available to the PPFD Board for additional features for the aquatics facility from the betterments list. This additional $3M was the result of the Bond not requiring a reserve as large as initially planned. At the request of Mr. Ferguson, Mr. Gardner briefly discussed the Guaranteed Maximum Price Contract process for building the aquatics facility. MOTION: Ms. Bowdish moved to adopt the Betterments presented totaling $2.3M contingent there is not a Debt Service Reserve Fund requirement. Ms. Gillespie seconded. Motion carried unanimously. PPFD Investment Policy Ms. Buckley explained the need to enact the PPFD Investment Policy. MOTION: Ms. Bowdish moved to approve Resolution No. 2024-12, to adopt the Pasco Public Facilities District Investment Policy. Ms. Gillespie seconded. Motion carried unanimously. Excess Cash Deposit Alternatives Ms. Buckley explained the two (2) options available for the PPFD to deposit excess cash until it is needed. Mr. Ferguson stated the goal is to store excess cash into appropriate investments until there is a need to utilize it for the PPFD Aquatics Facility. MOTION: Ms. Bowdish moved to approve Resolution No. 2024-13, authorizing investment of Pasco Public Facilities District funds in U.S. Bank under the IntraFi Cash Service. Ms. Gillespie seconded. Motion carried unanimously. MOTION: Ms. Gillespie moved to approve Resolution No. 2024-14, authorizing investment of Pasco Public Facilities District funds in the Page 3of5 Local Government Investment Pool. Ms. Bowdish Seconded. Motion carried unanimously. Rezone and Special Permit Application Mr. Watkins reported that the PPFD's property needs to be rezoned from Residential -Transitional to Mixed Use and provided an overview of the steps involved to get it rezoned. The PPFD Board briefly discussed the proposed rezone. MOTION: Ms. Gillespie moved to direct the PPFD Executive Director to apply and complete a rezone application for the 13 acres of Broadmoor property from Residential -Transitional (R-T) to Mixed Use including $825 fee for rezone fee, environmental checklist, radius notification, City application review costs, and any other tasks or fees reasonably necessary to complete the rezone process. Ms. Bowdish seconded. Motion carried unanimously. OTHER BUSINESS PPFD Executive Director Report Mr. Watkins reported on the following: 1. State Financial Review - Mr. Watkins announced that the Washington State Financial review was completed this past month. 2. Bonding - Mr. Watkins announced that the bonds were sold earlier in the day and the PPFD will have $50M on hand in November 2024. 3. City Council Update - Mr. Watkins stated that he provided an update to Pasco City Council regarding the status of the PPFD's Aquatics Facility. 4. Marketing, Development and Furnishings - Mr. Watkins discussed creating a PPFD logo as it is needed for the Design and Construction group for the aquatics facility's signage. Owner's Representative Report Mr. Gardner reported on the status of the aquatics facility project and referenced his written report that was included in the agenda packet. ADJOURNMENT There being no further business, the meeting was adjourned at 5:35 pm. PASSED AND APPROVED THIS DAY OF , 20 Page 4 of 5 APPROVED: G� MarK Morrisse e, President Debra Barham, MMC Page 5 of 5