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HomeMy WebLinkAbout2024.11.18 Council Meeting Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, November 18, 2024 Pasco City Hall, Council Chambers & Microsoft Teams Webinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call 1-323-676-6197 and use access code 274 587 699#. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. CONSENT AGENDA - All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 7 - 21 (a) Approval of Meeting Minutes for November 4th and November 12th To approve the minutes of the Pasco City Council Regular Meeting held on November 4, 2024 and a Special Meeting and Regular Workshop held on November 12, 2024. 22 - 23 (b) Bills and Communications - Approving Claims in the Total Page 1 of 317 Amount of $4,173,882.52 To approve claims in the total amount of $4,173,882.52 ($2,912,608.37 in Check Nos. 267785 - 268063; $16,921.62 in Check Nos. 54843 - 54849; $1,244,352.53 in Electronic Transfer Nos. 30216355 - 30217018). 24 - 119 (c) Resolution No. 4523- Change Order No. 10 for Wastewater Treatment Plant Phase 1 Construction Contract with Clearwater To approve Resolution No. 4523, authorizing the City Manager to execute Change Order No. 10 with Clearwater Construction & Management, LLC for the Wastewater Treatment Plant Phase 1 Improvements Project. 120 - 131 (d) Resolution No. 4524 - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 3 Project. To approve Resolution No. 4524, accepting work performed by DW Excavating, Inc. under contract for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152: Phase 3 Project. 132 - 143 (e) Resolution No. 4525 - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project. To approve Resolution No. 4525, accepting work performed by Apollo, Inc. under contract for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152: Phase 4 Project. 144 - 159 (f) Resolution No. 4526 - Sole Source Purchase Request of LifePak 35 Defibrillators To approve Resolution No. 4526 - waiving the competitive bidding requirements and approving the purchase of Lifepak 35 Cardiac Defibrillators from Stryker Sales, LLC. 160 - 190 (g) Resolutions Nos. 4527, 4528, 4529, & 4530 - Accept Purchase Agreements for work to update GESA Stadium to Major League Baseball Standards To approve Resolution No. 4527, authorizing the City Manager to execute a purchase agreement with Musco Sports Lighting, LLC for the purchase and installation of updated field lighting at the Gesa Stadium. and To approve Resolution No. 4528, authorizing the City Manager to Page 2 of 317 approve the quote with Sportsfield Specialties for the purchase and installation of a new backstop netting system at the Gesa Stadium. and To approve Resolution No. 4529, authorizing the City Manager to approve the quote with Sportsfield Specialties for the purchase and installation of a new Major League Baseball regulation size outfield batters eye, and new foul poles at the Gesa Stadium. and To approve Resolution No. 4530, authorizing the City Manager to approve the quote with Sportsfield Specialties for the purchase and installation of a new outfield fence system at the Gesa Stadium. 191 - 192 (h) Resolution No. 4533 - Office Closure to the Public for Christmas Eve Day To approve Resolution No. 4533, establishing an Office Closure to the Public for Christmas Eve Day on December 24, 2024. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS 6. PUBLIC COMMENTS - The public may address Council on any items unless it relates to a scheduled Public Hearing. This item is provided to allow the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. Lastly, when called upon, please state your name and city or county residency into the microphone before providing your comments. 7. REPORTS FROM COMMITTEES AND/OR OFFICERS (a) Verbal Reports from Councilmembers 8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO 193 - 216 (a) Second Public Hearing for the 2025-2026 Operating & Capital Page 3 of 317 Projects Budgets CONDUCT PUBLIC HEARING 217 - 239 (b) Public Hearing and Ordinance No. 4737 - Valdivia Annexation (ANX 2024-001) (3 minutes) CONDUCT A PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4737, relating to annexation and annexing certain real property to the City of Pasco, and further, authorize publication by summary only. 240 - 258 (c) Public Hearing and Ordinance No. 4738 - Shumway/Taylor Flats Road Annexation (ANX 2024-002) (3 minutes) CONDUCT A PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4738, relating to annexation and annexing certain real property to the City of Pasco, and further, authorize publication by summary only. 9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 259 - 263 (a) *Q Ordinance No. 4739 - Valdivia - Zoning Determination of Annexed Property (ZD 2024-001) (5 minutes) MOTION: I move to adopt Ordinance No. 4739, assigning C-1 Retail Business District to the Valdivia annexation area, as recommended by the Hearing Examiner and, further, authorize publication by summary only. 264 - 268 (b) *Q Ordinance No. 4740 - Shumway - Zoning Determination of Annexed Property (ZD 2024-002) (5 minutes) MOTION: I move to adopt Ordinance No. 4740, assigning C-3 General Business District to the Shumway annexation area, as recommended by the Hearing Examiner and, further, authorize publication by summary only. 269 - 274 (c) Ordinances Nos. 4741 & 4742 - Creation of Tax Increment Financing (TIF) Funds in the Pasco Municipal Code Chapters 3.245 and 3.250 MOTION: I move to adopt Ordinance No. 4741, establishing a debt service fund for the Tax Increment Financing (TIF) Bond Debt Service Fund and creating a new Chapter 3.245 “TIF Bond Debt Service Fund” in the Pasco Municipal Code. and, further, authorize publication by summary only. and Page 4 of 317 MOTION: I move to adopt Ordinance No. 4742, establishing a capital improvement fund for the Broadmoor Tax Increment Financing Area and creating a new Chapter 3.250, “TIF Capital Construction Fund” in the Pasco Municipal Code. and, further, authorize publication by summary only. 275 - 278 (d) Ordinance No. 4743 - Creation of Development Fee Fund in the Pasco Municipal Code Chapter 3.255 MOTION: I move to adopt Ordinance No. 4743, establishing an enterprise fund for revenues and expenditures related to building permitting and inspections activities and creating a new Chapter 3.255, “Development Fee Fund” in the Pasco Municipal Code and, further, authorize publication by summary only. 279 - 282 (e) Ordinance No. 4744 - Creation of Public Safety Special Revenue Fund in the Pasco Municipal Code Chapter 3.260 Chapter 3.260 MOTION: I move to adopt Ordinance No. 4744, establishing a special revenue fund for the public safety tax fund and creating a new Chapter 3.260, “Public Safety Tax Fund”, in the Pasco Municipal Code and, further, authorize publication by summary only. 283 - 287 (f) Ordinance No. 4745 - Creation of Affordable Housing Revenue Special Fund in Pasco Municipal Code Chapter 3.265 MOTION: I move to adopt Ordinance No. 4745, establish a special revenue fund for the affordable housing tax fund and create a new Chapter 3.265, “Affordable Housing Tax Fund” in the Pasco Municipal Code and, further, authorize publication by summary only. 288 - 307 (g) *Resolution No. 4531 - Setting a Date to Consider a Notice of Intent to Commence Annexation Proceedings for Wright and Big Sky Developers Glacier Park Convention Drive Annexation (ANX 2024-003) (3 minutes) MOTION: I move to approve Resolution No. 4531, setting 7:00 PM, December 2, 2024, as the time and date for a public meeting with the initiators to consider the Wright and Big Sky Developers Glacier Park Convention Drive Notice of Intent to commence annexation of property located northwest of the intersection of Burns and Convention Drive and South of Kau Trial Road. 308 - 315 (h) *Resolution No.4532 - Approval of Washington State Department of Revenue Agreement for Tourism Promotion Area Fees Collection MOTION: I move to approve Resolution No. 4532, authorizing the City Manager to sign and execute an agreement for the state administration of Tourism Promotion Area fees between the City of Page 5 of 317 Pasco and the Washington State Department of Revenue. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. MISCELLANEOUS DISCUSSION 13. EXECUTIVE SESSION 14. ADJOURNMENT 15. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” 316 - 317 (b) Adopted Council Goals (Reference Only) (c) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the City Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 6 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Debra Barham, City Clerk City Manager SUBJECT: Approval of Meeting Minutes for November 4th and November 12th I. REFERENCE(S): 11.04.2024 and 11.12.2024 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Regular Meeting held on November 4, 2024 and a Special Meeting and Regular Workshop held on November 12, 2024. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 7 of 317 MINUTES City Council Regular Meeting 7:00 PM - Monday, November 4, 2024 Pasco City Hall, Council Chambers & Microsoft Teams Webinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager; Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Craig Raymond, Deputy Community & Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken Roske, Police Chief; Maria Serra, Public Works Director; and Debby Barham, City Clerk The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA Approval of Meeting Minutes for October 21st and October 28th To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on October 21, 2024 and October 28, 2024 respectively. Bills and Communications - Approving Claims in the Total Amount of $5,711,724.84 To approve claims in the total amount of $5,711,724.84 ($2,947,929.19 in Check Nos. 267518 - 267784; $1,514,680.75 in Electronic Transfer Nos. 848047 - 848086, 848154 - 848299, 848301 - 848370; $1,878.57 in Check Nos. 54841 - Page 1 of 8Page 8 of 317 54842; $1,247,236.33 in Electronic Transfer Nos. 30215691 - 30216354). Resolution No. 4513 - Acceptance of Work for A Street Phase 1.5 Project To approve Resolution No. 4513, accepting work performed by Musco Sports Lighting, LLC., under contract for the A Street Sports Complex Phase 1.5 Project. Resolution No. 4514 - Professional Services Agreement Amendment No. 2 with Jacobs for Butterfield Water Treatment Plant Improvements To approve Resolution No. 4514, authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Jacobs for the Butterfield Water Treatment Plant Improvements Project. Resolution No. 4515 - West Pasco Water Treatment Plant Phases 3 and 4 Drinking Water State Revolving Fund Loan Acceptance To approve Resolution No. 4515, approving and authorizing the City Manager to execute and deliver the Drinking Water State Revolving Fund Loan Contract No. DWL293303-0 with the Washington State Department of Health for the West Pasco Water Treatment Plant Phases 3 and 4 Improvements. Resolution No. 4516 - Butterfield Water Treatment Plant Drinking Water State Revolving Fund Loan Application Approval To approve Resolution No. 4516, authorizing the submittal a Drinking Water State Revolving Fund Construction Loan Application for Butterfield Water Treatment Plant Improvements Project. Resolution No. 4517 - Change Order No. 6 for the East Urban Growth Area Expansion Sewer Local Improvement District No.152 Phase 4 Project To approve Resolution No. 4517, authorizing the City Manager to execute Change Order No. 6 with Apollo, Inc. for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project. ROLL CALL VOTE MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve the Consent Agenda as read. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales PUBLIC COMMENTS Page 2 of 8Page 9 of 317 Mary Mahoney, Pasco resident, commented on homelessness, the Pasco Public Facilities District aquatic facility project, the Martin Luther King Jr. Center, floodplain & bald eagles, animal control issues, and the City's Capital Improvement Plan (CIP). Felix Vargas, Pasco resident, commented on the upcoming Veterans Day event at the City View Cemetery and suggested that the City of Pasco hold a parade to honor living veterans. Thomas Granbois, Pasco resident and business owner, commented on recent Spooky Hall event and the Downtown Pasco Master Plan. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Ms. Barajas reported on Girl Scouts event where she was one of the speakers at that event. She commented on a recent Big Bro Joe Foundation event she participated in. Mr. Grimm encouraged everyone to vote. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Public Meeting & Resolution No. 4518 - Accepting a Notice of Intent to Commence Annexation of Horrigan Farms & Cherry Bloom 10% Annexation Petition Mr. Raymond provided a brief report related to the request to annex property into the City of Pasco from Horrigan Farms and Cherry Bloom and provided Council with two options if they proceed forward on the annexation. The first option is based on the original petition and the second option includes annexing a portion of the right-of-way along Burns Road to be added with the original request. Council and staff briefly discussed the proposed motions. Council conducted a public meeting for the request to annex property into the City. No one came forward to speak to this annexation request. ROLL CALL VOTE MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4518, accepting a notice of intent to commence annexation proceedings for the Horrigan Farms and Cherry Bloom Annexation providing a determination on the boundary to be annexed, which includes a Page 3 of 8Page 10 of 317 portion of the right-of-way of Burns Road, and whether simultaneous zoning and assumption of bonded indebtedness will be required. RESULT: Motion carried. 6-1 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, and Councilmember Harpster NAYS: Councilmember Perales ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS Ordinance No. 4736 - 2025 Ad Valorem Tax (Property Tax) Ms. Buckley provided a brief review of the three (3) options for the 2025 Ad Valorem Tax collection. The first option is to take zero percent increase and preserving the levy capacity for future years; the second option is to take the one percent increase and preserving the levy capacity for future years; and the third option is to take the one percent plus the banked capacity of four percent. Council briefly commented on the 2025 Ad Valorem Tax collection options. Mayor Serrano called for public comments three (3) times and no one came forward to speak. ROLL CALL VOTE MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to adopt Ordinance No. 4736, providing for a one percent increase, plus the banked capacity of four percent in the regular property taxes of the City for levy in 2024 and collection in the 2025 tax year; and providing for related matters and, further, authorize publication by summary only. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Resolution No. 4519 - Segregation of Local Improvement District No. 150 Assessment Ms. Buckley provided a brief report related to the proposed segregation of assessments for the Local Improvement District No. 150. Mayor Serrano called for public comments three (3) times and no one came forward to speak. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Barajas Page 4 of 8Page 11 of 317 to approve Resolution No. 4519, relating to Local Improvement District No.150; providing for the segregation of assessments for certain parcels, referred to as Asmus Chapel Hill, consistent with RCW 35.44.410; and, ratifying and confirming prior acts. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Resolutions Nos. 4520, 4521, & 4522 - Segregation of Local Improvement District No. 151 Assessment Ms. Buckley provided a brief report related to the proposed segregations of assessments for the Local Improvement District No. 151. Mayor Serrano called for public comments three (3) times and no one came forward to speak. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4520, relating to Local Improvement District No.151; providing for the segregation of assessments for certain parcels, referred to as Broadmoor, consistent with RCW 35.44.410; and, ratifying and confirming prior acts. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4521, relating to Local Improvement District No.151; providing for the segregation of assessments for certain parcels, referred to as Barker Estates, consistent with RCW 35.44.410; and, ratifying and confirming prior acts. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4522, relating to Local Improvement District No.151; providing for the segregation of assessments for certain parcels, referred to as Rocky Hills, consistent with RCW 35.44.410; and, ratifying and confirming prior acts. Page 5 of 8Page 12 of 317 RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales UNFINISHED BUSINESS Presentation of 2025-2026 Biennial Budget Mr. Lincoln introduced the 2025-2026 General Fund Biennial Budget presentation for Community & Economic Development; Public Works Engineering; other funds and Capital funds presentations. Ms. Sigdel provided a brief overview of the Community & Economic Development proposed budget. Mr. Grimm, Mr. Perales and Mayor Serrano commented on the proposed focus and projects in 2025-2026. Ms. Serra, provided a brief overview of the Public Works Engineering proposed budget. Mr. Grimm and Mayor Serrano expressed appreciation to Ms. Serra and for the work Public Works has completed and the successful fundraising efforts. Mr. Lincoln provided a short wrap up on the proposed General Fund budget. Mr. Perales, Mr. Harpster and Mayor Serrano briefly discussed the proposed budget with Mr. Lincoln. Ms. Buckley provided a brief overview of the Internal Service Funds; the Health Funds budgets and other miscellaneous funds that included: Athletics Fund; Martin Luther King Jr Center Fund; Senior Center Fund; Cemetery Fund; Community Development Block Grant & HOME Funds; Revolving Abatement Fund; Litter Abatement Fund; HAPO Center Fund; Sun Willows Golf Course Fund; Lodging Fund; Hotel/Motel Fund; Economic Development Fund; Multi- Modal (Train and Bus Station) Fund; GESA Stadium Fund; ARPA Fund, Rivershore Trail & Marina Fund; Boulevard Maintenance Fund; and Park Development Fund. Mr. Grimm expressed appreciation to Ms. Buckley for the presentation. Fire Chief Crowley provided a brief overview of the Emergency Medical Services (EMS) budget. Page 6 of 8Page 13 of 317 RECESS Mayor Serrano called a seven-minute recess at 9:03 PM. NEW BUSINESS Development Review Process Update Presentation Ms. Sigdel introduced Elizabeth Garvin, a consultant with Clarion Associates. Ms. Garvin and Ms. Sigdel provided an update on the development review changes process. Council questions were interjected throughout the presentation with responses from Ms. Garvin and Ms. Sidgel. MISCELLANEOUS DISCUSSION Mr. Rice provided statistics on the recent Spooky Hall event. He also announced that the Washington State Highschool Cross Country Track meet will be held at the Sun Willows Golf Course on Saturday, November 9th. Lastly, he stated the annual Veterans Day event, scheduled for Monday, November 11th will be held at the City View Cemetery. Mr. Perales asked for an update on Downtown Pasco Development Authority (DPDA) audit. He also sought Council support in formalizing a partnership with the Latino Business Association (LBA). EXECUTIVE SESSION Council adjourned into Executive Session at 10:03 PM for 30 minutes returning at 10:33 PM to discuss with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) with the City Manager, Deputy City Manager, City Attorney, Public Works Director and outside Counsel (Steve Dijulio). At 10:33 PM Mayor Serrano announced that the Executive Session would continue for another ten minutes or until 10:43 PM. At 10:43 PM Mayor Serrano announced that the Executive Session would continue for another five minutes or until 10:48 PM. Mayor Serrano called the meeting back to order at 10:48 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 10:48 PM. Page 7 of 8Page 14 of 317 PASSED and APPROVED on _______________________. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 8 of 8Page 15 of 317 MINUTES City Council Special Meeting 7:00 PM - Tuesday, November 12, 2024 Pasco City Hall, Council Chambers & Microsoft Teams Webinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: David Milne Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney (arrived at 7:27 PM); Jesse Rice, Parks & Recreation Director; Ken Roske, Police Chief; Maria Serra, Public Works Director; and Debby Barham, City Clerk The meeting was opened with the Pledge of Allegiance. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Public Hearing 2025-2026 Biennial Budget Mr. Lincoln introduced Ms. Buckley who provided a recap of the proposed 2025- 2026 Biennial Budget consisting of the Operating and Capital Improvements Projects budgets. Mr. Grimm asked about the 2024 Cost of Living Adjustment (COLA) and what are other cities' COLA for 2025. Mr. Perales asked for clarification on expense budgetary policy options and status of the revenue projections. He also asked the City's plan for economic development, as well as the total cost that of the City is paying for consultants Page 1 of 2Page 16 of 317 throughout the City. Ms. Barajas left the meeting at 7:34 PM. Mayor Serrano declared the Public Hearing open to consider the proposed 2025- 2026 Biennial Budget. Mary Mahoney, Pasco resident, commented on bald eagles and flood plain issue related to the proposed budget. Following three calls for comments, and there being none, Mayor Serrano declared the Public Hearing closed. A majority of Council expressed support for a COLA increase for staff, as well as remove the savings accumulation vehicle replacement and implement a hiring lag. ADJOURNMENT There being no further business, the meeting was adjourned at 7:46 PM. PASSED and APPROVED on _______________________. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 2 of 2Page 17 of 317 MINUTES City Council Workshop Meeting 7:00 PM - Tuesday, November 12, 2024 Pasco City Hall, Council Chambers & Microsoft Teams Webinar CALL TO ORDER The meeting was called to order at 7:46 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: David Milne Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Jesse Rice, Parks & Recreation Director; Maria Serra, Public Works Director; and Debby Barham, City Clerk VERBAL REPORTS FROM COUNCILMEMBERS Ms. Blasdel reported on the Visit Tri-Cities 55th Annual Meeting & Tradeshow she attended recently. She also attended the Pie Sharks grand opening event located in the Pasco Specialty Kitchen and the City's Veteran's Day event. She commented on the Pasco Police who received the Unit Citation award. Lastly, she challenged Council and City staff to purchase wreaths for Wreaths Across America. Mr. Grimm reported on local events held over the weekend that he and his family attended, as well as the Columbia Valley Center for Recovery groundbreaking event held earlier in the day. Mr. Perales reported on the status of Chiawana High School football, the grand opening of Spudnut Shop and the Columbia Valley Center for Recovery groundbreaking event he recently attended. Page 1 of 4Page 18 of 317 Mayor Serrano reported on the City's Veteran's Day event and the Columbia Valley Center Recovery event he attended. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC COMMENT Presentation of 2025 Legislative Priorities Mr. Lincoln introduced Briahna Murray, Partner, Gordon Thomas Honeywell Governmental Affairs, who presented the proposed 2025 legislative priorities. Ms. Barajas arrived to the Workshop at 8:02 PM. Mr. Grimm asked for clarification on the super majority in the state legislature. He also asked about the unfunded mandates related to public defenders and law enforcement. Mr. Perales asked if there was a funding opportunity for traffic calming equipment. He also asked if there was grant funding available for law enforcement officers and firefighters. Ms. Barajas asked about law enforcement recruitment and retention related to Senate Bill 6157. Mayor Serrano commented on El Puente, who he met with earlier in the day. The agency is working with youth that are trending towards gangs and recommended that the City to sign a letter of support for this agency to Senator Torres. Mayor Serrano called for public comments three (3) times and no one came forward to speak. Presentation - Sole Source Purchase Request of LifePak 35 Defibrillators Chris Mortensen, Deputy Fire Chief of Support Services provided a brief report on the need to new defibrillators for the Fire Department. Mayor Serrano called for public comments three (3) times and no one came forward to speak. Resolution - Change Order No. 10 for Wastewater Treatment Plant Phase 1 Construction Contract with Clearwater Ms. Serra provided a brief report on the proposed Change Order for the Wastewater Treatment Plant Phase 1 construction contract. Mayor Serrano called for public comments three (3) times and no one came forward to speak. Page 2 of 4Page 19 of 317 Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 3 Project Ms. Serra provided a brief report on the proposed project acceptance. Mayor Serrano called for public comments three (3) times and no one came forward to speak. Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project Ms. Serra provided a brief report on the proposed project acceptance. Mayor Serrano called for public comments three (3) times and no one came forward to speak. Resolution - Accept Purchase Agreements for work to update GESA Stadium to Major League Baseball Standard Mr. Rice provided a brief report on the proposed four (4) agreements for GESA Stadium projects. Mayor Serrano called for public comments three (3) times and no one came forward to speak. MISCELLANEOUS COUNCIL DISCUSSION Ms. Serra expressed thanks to Dan Jacobsen, CIP Inspection Coordinator for working over the holiday to oversee the paving of Burns and Broadmoor intersection which was scheduled on Monday, November 11th. Mr. Lincoln asked Council if they would be amenable to closing City Hall on December 24th. A majority of Council was agreeable to closing City Hall. Ms. Barajas commented on the Police Citizens Academy graduation event. She encouraged everyone to sign up and participate in a Pasco Police Citizens Academy. Mr. Grimm expressed thanks to Ms. Serra for the opening of Court Street and Road 68 roundabout opening. He also asked about reconsideration of left hand turning at the intersection of 28th Avenue and Sylvester Street. Mr. Harpster asked for an update on the procedure for increasing or decreasing speed limits. Mr. Ferguson responded that his staff is working on it. Page 3 of 4Page 20 of 317 Mr. Perales asked where staff was at related to short-term rentals. RECESS Mayor Serrano declared a four (4) minute recess at 8:56 PM. CLOSED SESSION Council adjourned into a Closed Session at 9:00 PM for 15 minutes returning at 9:15 PM to discuss Collective Bargaining Unit Negotiations per RCW 42.30.140(4)(a) with the City Manager, Human Resources Director and City Attorney. Mr. Harpster remained in the Council Chambers for the duration of the Closed Session. Mayor Serrano called the meeting back to order at 9:15 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 9:15 PM. PASSED and APPROVED on _______________________. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 4 of 4Page 21 of 317 AGENDA REPORT FOR: City Council August 1, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Bills and Communications - Approving Claims in the Total Amount of $4,173,882.52 I. REFERENCE(S): Accounts Payable 10.31.24 to 11.13.24 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $4,173,882.52 ($2,912,608.37 in Check Nos. 267785 - 268063; $16,921.62 in Check Nos. 54843 - 54849; $1,244,352.53 in Electronic Transfer Nos. 30216355 - 30217018). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 22 of 317 REPORTING PERIOD: November 18, 2024 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 267785 - 268063 54843 - 54849 Total Check Amount $2,912,608.37 $16,921.62 Total Checks 2,929,529.99$ Electronic Transfer Numbers 30216355 - 30217018 Total EFT Amount $0.00 $1,244,352.53 $0.00 $0.00 Total EFTs 1,244,352.53$ Grand Total 4,173,882.52$ Councilmember B 100 695,170.15 110 4,421.05 140 10,527.45 142 6,525.99 145 1,020.90 150 61,457.03 160 1,780.22 165 69.60 168 41,591.74 170 720.73 180 1,128.39 185 468.38 188 57,718.65 190 359.00 191 27,083.34 194 38,780.68 196 HOTEL/ MOTEL EXCISE TAX 15,142.25 367 875,773.22 410 775,614.73 510 88,477.76 511 7,215.93 515 68,993.60 516 22,632.69 690 1,371,209.04 GRAND TOTAL ALL FUNDS:4,173,882.52$ PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS ECONOMIC DEVELOPMENT GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/ SEWER RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMENT LODGING REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING CEMETERY ATHLETIC PROGRAMS ANIMAL CONTROL SENIOR CENTER OPERATING MULTI-MODAL FACILITY C.D. BLOCK GRANT HOME CONSORTIUM GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE Councilmember A SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such Adam Lincoln, City Manager Griselda Garcia, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 18th day of November, 2024 that the merchandise or services hereinafter specified have been received and are approved for payment: October 31 to November 13, 2024 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved The City Council Page 23 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution No. 4523- Change Order No. 10 for Wastewater Treatment Plant Phase 1 Construction Contract with Clearwater I. REFERENCE(S): Resolution Exhibit A – Change Order No. 10 Attachment 1 – Summary of Change Order No. 10 Items Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: City the authorizing 4523, No. approve to move I Resolution Manager to execute Change Order No. 10 with Clearwater Construction & Management, LLC for the Wastewater Treatment Plant Phase 1 Improvements Project. III. FISCAL IMPACT: Engineer's Construction Estimate $22,398,999.78 Awarded Construction Contract Amount $17,937,787.80 Previously Approved Change Orders No. 1-9 $283,643.58 Proposed Change Order No. 10 $150,008.07 New Contract Total $18,371,439.45 The proposed change order can be accommodated within the project budget. The project construction is funded through a State Revolving Fund low interest loan awarded by the Washington State Department of Ecology under loan agreement WQC-2022-Pasco-00044, which was authorized through adoption of Resolution No. 4144 on January 24, 2022. Total contract changes including proposed Change Order No. 10 represent Page 24 of 317 approximately 2.42% of the original contract amount. IV. HISTORY AND FACTS BRIEF: The construction contract for the Wastewater Treatment Plant (WWTP) Phase 1 Plant Improvements project was awarded to Clearwater Construction & Management, LLC (Clearwater) on June 18, 2021. The project is approximately 99% complete, with completion of construction punchlist and associated closeout activities anticipated in January 2025. Since construction began, nine (9) Change Orders (CO) have been approved as follows: Previously approved CO No. 1 and CO No. 2 were both fully executed in 2022 under 1 CO Director. Works Public No. to delegated authority the the addressed aeration blower building structural modifications to allow for proper electrical conduit installation clearances. CO No. 2 was issued to modify design of the new aeration basin effluent gates to improve hydraulic efficiency. Previously executed fully were 7 No. 3 through No. CO approved CO throughout 2022 and 2023 under the authority delegated to the City Manager. Both CO No. 3 and CO. No. 6 addressed Washington state sales tax increases which adjusted the contract total to reflect these updated tax rates. CO No. 4 allowed for installation of new curb and gutter at the main access roads to the WWTP where storm drainage was not addressed in design. CO No. 5 made modifications to existing return activated sludge flow control valves for improved system compatibility with the new plant additions. CO No. 7 included modification of facility storage and electrical room doors to include viewing windows and door swing adjustments for ease of egress. CO No. 8 was fully executed in January 2024 under the authority delegated to the Public Works Director. This change order consisted of a contract deduction associated with asphalt placement work that was removed from Clearwater’s scope, as this same asphalt would have been removed under the Phase 2 plant improvements. CO No. 9 was fully executed in January 2024 under the authority delegated to the City Manager and primarily addressed items related to change in site conditions and design improvements needed for full functionality and improved facility operation. Some of the major items included in CO No. 9 involved realignment of the in-land portion of the sewer outfall and demolition of concrete infill in the existing aeration basin effluent structures to allow for intended use of the new plant process improvements. Page 25 of 317 V. DISCUSSION: Change proposal requests (CPRs) and work change directives (WCDs) were identified, reviewed, and packaged for approval into proposed CO No. 10. All CPR and WCD items are fully outlined and summarized in Attachment 1 for further reference. In general, the items address modifications related to unforeseen site conditions during retrofit of an aging wastewater facility, design improvements for enhanced facility and treatment process operation, and coordination between Phase 1 and Phase 2 plant improvements as both contracts involved some overlap in execution of construction activities. The extent of change order work performed was in most cases difficult to assess due to unknown or changing site conditions which required further exploratory investigation prior to evaluation of cost proposals. Most of the contract changes were tracked as time and material force account costs and not as up-front negotiated cost estimates. Attachment 1 indicates these total costs (contract additions or deducts) associated with each CPR or WCD item, with each cost incorporating Washington state sales tax. These itemized changes will constitute a tenth change order to the project in the amount of $150,008.07 with an increase of 33 working days added to the original contract time. This item was presented to Council at the November 12, 2024, Workshop. Staff recommends approval of CO No. 10 in the amount of $150,008.07 for the Wastewater Treatment Plant - Phase 1 Plant Improvements project. Page 26 of 317 Resolution - CO No. 10 for WWTP Phase 1 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 10 WITH CLEARWATER CONSTRUCTION & MANAGEMENT, LLC FOR THE WASTEWATER TREATMENT PLANT PHASE 1 IMPROVEMENTS PROJECT. WHEREAS, the City of Pasco (City) and Clearwater Construction & Management, LLC (Clearwater) entered into a Construction Contract on June 18, 2021, for construction of the Wastewater Treatment Plant (WWTP) Phase 1 Improvements; and WHEREAS, previously approved Change Orders No. 1 and No. 2 were under the authority provided to the Public Works Director; and WHEREAS, previously approved Change Orders No. 3 through No. 7 were under the authority provided to the City Manager; and WHEREAS, previously approved Change Order No. 8 was under the authority provided to the Public Works Director; and WHEREAS, previously approved Change Order No. 9 was under the authority provided to the City Manager; and WHEREAS, proposed Change Order No. 10 is issued to address various facility modifications required to extend operational service life of the existing wastewater treatment system and infrastructure in addition to other modifications needed to address unforeseen site conditions at an aging operating treatment facility construction site; and WHEREAS, the $150,008.07 amount of Change Order No. 10 added to the cumulative sum of previously approved Change Orders, exceeds the City Manager’s authority, and thus determined to obtain Council approval; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City to enter into Change Order No. 10 with Clearwater. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Change Order No. 10 between the City of Pasco and Clearwater as attached hereto and incorporated herein as Exhibit A. Page 27 of 317 Resolution - CO No. 10 for WWTP Phase 1 - 2 Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized to execute said Change Order No. 10 on behalf of the City of Pasco. Be It Further Resolved, that this resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 28 of 317 Page 29 of 317 Page 30 of 317 Page 31 of 317 Page 32 of 317 Page 33 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 001 – Existing Duct Bank at Blower Building Engineer’s Decision Paul, We have reviewed your credit proposal for CPR 001 – Existing Duct Bank at Blower Building. We have found your submitted credit proposal to be acceptable, however, we have made one correction. A credit for 1.5% Insurance and Bond costs was not included. This creates an adjustment of $327.25 which increases the total amount of the credit to $22,143.98 ($21,816.73 + $327.25.) A total credit of $22,143.98 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 34 of 317 327.25 $ 22,143.98 Page 35 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 27, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 003 – Blower Building Drain Revision Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 003 – Blower Building Drain Revision. We have found your submitted cost proposal to be acceptable. A total cost of $7,140.79 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 36 of 317 Page 37 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 May 10, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 017 – HACH Sensor Cable Temporary Connection Engineer’s Decision Paul, We have reviewed your cost and credit proposals for CPR 017 – HACH Sensor Cable Temporary Connection. We have found your submitted overall credit proposal of $18,862.13 to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 38 of 317 Page 39 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 January 31, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 21 – 2-inch LPA Valves Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 021 – 2-inch LPA Valves. We have found your submitted cost proposal to be acceptable. A total cost of $2,872.69 ($2,637.92 + $234.77 Sales Tax) and 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 40 of 317 Page 41 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 023 – LPA Pipe Support Modification Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 023 – LPA Pipe Support Modification. We have found your submitted cost proposal to be acceptable. A total cost of $2,553.36 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 42 of 317 Page 43 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 24b – Modification to Asphalt Area Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 024b – Modification to Asphalt Area. We have found your submitted cost proposal to be acceptable. A total cost of $32,688.53 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 44 of 317 CPR 024B Page 45 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 027 – PW Valves Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 027 – PW Valves. We have found your submitted cost proposal to be acceptable. A total cost of $14,031.43 and a total of 4 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 46 of 317 CPR 027 Page 47 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 28 – Drying Bed PS Reconnection Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 028 – Drying Bed PS Reconnection. We have found your submitted cost proposal to be acceptable. A total cost of $814.72 ($748.14 + $66.58 Sales Tax) and 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 48 of 317 Page 49 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 8, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 029 – Electrical Duct Bank Encasement Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 029 – Electrical Duct Bank Encasement. We have found your submitted cost proposal to be acceptable. A total cost of $14,822.61 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 50 of 317 Page 51 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 030 – Bypass Breakdown Put on Hold Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 030 – Bypass Breakdown Put on Hold. We have found your submitted cost proposal to be acceptable. A total cost of $3,712.24 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 52 of 317 Page 53 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 031 – Bypass Operations to TV Existing RCP Line Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 031 – Bypass Operations to TV Existing RCP Line. We have found your submitted cost proposal to be acceptable. A total cost of $2,108.08 and a total of 1 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 54 of 317 Page 55 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 9, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 032 – Additional Retaining Wall Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 032 – Additional Retaining Wall. We have found your submitted cost proposal to be acceptable. A total cost of $11,057.60 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 56 of 317 CPR 032 Page 57 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 October 4, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 033 – Chain Wheel Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 033 – Chain Wheel. We have found your submitted cost proposal to be acceptable. A total cost of $1,583.86 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 58 of 317 Change Order Request #: 57 Date:9/11/2024 Reason For Change: Change Directed By: Delay's Caused By Change Labor:673.90$ 673.90$ Material:683.02$ -$ 683.02$ Equipment: -$ Subcontracts: Other Costs: -$ Total Costs:1,356.92$ Labor O&P 15% 101.09$ Material O&P 15% 102.45$ Equipment O&P 15% -$ Subcontractor O&P 5% -$ Total Markup 203.54$ Total With Markup 1,560.46$ Tax at 8.90% Insurance and Bond at 1.50% 23.41$ 23.41$ 1,583.86$ Date: Date: Clearwater Construction & Management, LLC Project: 19072 WWTP Phase 1- Pasco Description of Change: Change butterfly valve handwheel to chain wheel in RAS basement This BF valve operator was shown as a hand wheel but it is too high off floor to be TOTAL LABOR Buy new chain wheel for butterfly valve City of Pasco yes 2 Carpenters x 5 hours x $67.39 TOTAL MATERIAL TOTAL EQUIPMENT TOTAL SUBCONTRACTS Notes: Signed: Clearwater Construction ________________________________________ Signed: Owners Representative ____________________________________________ To be added to Invoice Total Amount This Change Order Request: Additional Working Days Required: Victoria Fragione 10/3/24 CPR 033 Page 59 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 002 – Baffle Wall Elevation Change Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 002 – Baffle Wall Elevation Change. We have found your submitted cost proposal to be acceptable. A total cost of $20,438.34 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 60 of 317 WCD 002 Page 61 of 317 Page 62 of 317 Ecology Project Manager 2/23/2022 Approved by Dianna WashingtonVia Email 2/18/2022 2/23/2022 Page 63 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 004 – NPW Yard Piping Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 004 – NPW Yard Piping. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $10,723.53 ($9,847.13 + $876.40) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 64 of 317 Page 65 of 317 Page 66 of 317 10/18/2022 Environmental Engineer Page 67 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 005 – Combined Footing Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 005 – Combined Footing. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $6,568.80 ($6,031.96 + $536.84) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 68 of 317 Page 69 of 317 Page 70 of 317 Page 71 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 006 – 4-inch Dropleg Connection Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 006 – Dropleg Connection. We have found your submitted cost proposal to be acceptable. A total cost of $3,169.92 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 72 of 317 WCD 006 $2,715.71 $407.36 $3,123.07 $ 46.85 $3,169.92 Page 73 of 317 Page 74 of 317 Ecology Engineer 1/3/2023 Ecology Project Manager 1/3/2023 Page 75 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 009 – Sensor Box Relocation Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 009 – Sensor Box Relocation. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $11,647.30 ($10,695.41 + $951.89) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 76 of 317 Page 77 of 317 Page 78 of 317 Ecology Engineer 1/17/2023 Ecology Project Manager 1/17/2023 Page 79 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 21, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 013 – RAS Probe Piping Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 013 – RAS Probe Piping. We have found your submitted cost proposal to be acceptable. Note that on your summary sheet you are listing and calculating markup for total equipment when it should have been categorized under materials. The markup for equipment and materials are the same, therefore, it did not adjust the total amount of the cost proposal. A total cost of $12,965.00 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Page 80 of 317 2 Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 81 of 317 Total Material Material O&P Page 82 of 317 Page 83 of 317 4/13/2023 Ecology Engineer ERO Ecology Project Manager 4/14/2023 Page 84 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 27, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 014 – Non Potable Waterline Valves Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 014 – Non Potable Waterline Valves. We have found your submitted cost proposal to be acceptable. A total cost of $10,427.45 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 85 of 317 Page 86 of 317 Page 87 of 317 Page 88 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 015 – Demo Pipe and Gate Valve Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 015 – Demo Pipe and Gate Valve. We have found your submitted cost proposal to be acceptable. A total cost of $11,512.93 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 89 of 317 WCD 015 Page 90 of 317 Page 91 of 317 Page 92 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 9, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 016 – Flow Meter Vault Davit Socket Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 016 – Flow Meter Vault Davit Socket. We have found your submitted cost proposal to be acceptable. A total cost of $1,737.88 and a total of 0 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 93 of 317 Page 94 of 317 Page 95 of 317 Page 96 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 21, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 017 – 4-inch Plug Valve on SL Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 017 – 4-inch Plug Valve on SL. We have found your submitted cost proposal to be acceptable. A total cost of $4,004.55 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 97 of 317 Page 98 of 317 Page 99 of 317 Ecology Engineer 12/01/2023 Ecology Project Manager 12/4/2023 Page 100 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 August 15, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 Phase 2A CPR 024 – Phase 1 Scum Line Removal Engineer’s Decision Paul, Attached is the Engineer’s Decision for work done by Apollo Construction to complete work that was shown to be completed in Phase 1. This cost from Phase 2 is applied as a credit to Phase 1. A total credit of $2,668.30 is included in this Change Order No. 10. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 101 of 317 hdrinc.com HDR 835 North Post Street, Suite 101 , Spokane , WA 99201-2126 (509) 343-8500 July 25, 2024 Apollo, Inc. 1133 West Columbia Drive Kennewick, WA 99336 Attn: Dan Sjule Re: City of Pasco 21237A WWTP Improvements Phase 2 Project CPR 024 – Phase I Scum Line Removal Engineer’s Decision Dan, We have reviewed your cost proposal for CPR 024 – Phase I Scum Line Removal. We have found your submitted cost proposal to be acceptable. A total cost of $2,668.30 and a total of 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Heath Bateman – City of Pasco Kent McCue – City of Pasco Todd Marden – City of Pasco Mary Scalise – HDR Mike Soucie – HDR Troy Gibbs – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 102 of 317 Change Proposal Request Summary APR No:032 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference Phase 1 Apollo Inc.Date:07/11/24 Removal of Phase 1 SCUM Line Description Labor Mat Equip.Subcont. Total Supp Total Total Removal of Phase 1 SCUM Line 1,638.35$ -$ 609.56$ 387.45$ -$ 2,635.36$ SUBTOTAL COST >2,635.36$ Insurance Premium .5% - Changed Work >13.18$ Bond Premium .75% - Changed Work >19.77$ TOTAL LUMP SUM COST >2,668.30$ Print Date: 7/30/2024 Page 1 of 3 P198 APR-032R1 Removal of Phase 1 SCUM Line.xlsxPage 103 of 317 Change Proposal Request APR No:032 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference Phase 1 Apollo Inc.Date:7/11/24 Removal of Phase 1 SCUM Line Description Qty U of M Rate Labor Unit Rate Mat Unit Rate Equip.Subcont. Total Total Project Manager 1.0 HR 90.00$ 90.00$ 90.00$ Project Superintendent - Josh Prock 1.0 HR 80.00$ 80.00$ 80.00$ Operators - Key Personnel Operator Foreman - Chris Armour 5.5 HR 62.60$ 344.30$ 344.30$ Laborers Foreman - Rick Grnya 7.5 HR 67.38$ 505.35$ 505.35$ Pipelayer - Wilmer Leal 7.5 HR 54.00$ 405.00$ 405.00$ Excavator - CAT 303 + Operator HR 61.39$ -$ -$ + Operating Costs 7.5 HRLY 25.26$ 189.45$ 189.45$ Loader - John Deere 524 + Operator (N/A included in labor above)0.0 HR 61.73$ -$ -$ + Operating Costs 6.5 HRLY 52.40$ 340.60$ 340.60$ DAY -$ -$ -$ LS -$ -$ -$ -$ LS -$ -$ -$ Misc. Items LS -$ -$ -$ Disposal Fees LS -$ -$ -$ Apollo - Subtotal Direct Costs >1,424.65$ -$ 530.05$ 1,954.70$ Markup on Self-Performed Labor, Mat'ls & Equipment >15.0%213.70$ -$ 79.51$ 293.21$ Plateau CRM - Archaeological Monitor 1 369.00$ 369.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal Subcontractors Costs >369.00$ 369.00$ Markup on Subcontractor Costs >5.0%18.45$ 18.45$ Special Consultants -$ -$ Temporary Facilities at the Site LS -$ -$ LS -$ -$ -$ Subtotal Supplementary Costs >-$ -$ -$ Markup on Supplementary Costs >0.0 Contractor - Total Direct Costs w/Markup >2,635.36$ Insurance Premium .5% - Changed Work >13.18$ Bond Premium .75% - Changed Work >19.77$ TOTAL LUMP SUM COST >2,668.30$ SUPPLEMENTAL COSTS SUBCONTRACTOR COSTS APOLLO - PROJECT SUPERVISION COSTS APOLLO - CRAFT LABOR COSTS APOLLO - OPERATED EQUIPMENT APOLLO - OTHER EQUIPMENT COSTS APOLLO - MATERIAL COSTS Page 2 of 3 Page 104 of 317 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 August 15, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 Phase 2A CPR 025 – Phase 1 Demo Work Engineer’s Decision Paul, Attached is the Engineer’s Decision for work done by Apollo Construction to complete work that was shown to be completed in Phase 1. This cost from Phase 2 is applied as a credit to Phase 1. A total credit of $2,492.26 is included in this Change Order No. 10. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 105 of 317 hdrinc.com HDR 835 North Post Street, Suite 101 , Spokane , WA 99201-2126 (509) 343-8500 July 25, 2024 Apollo, Inc. 1133 West Columbia Drive Kennewick, WA 99336 Attn: Dan Sjule Re: City of Pasco 21237A WWTP Improvements Phase 2 Project CPR 025 – Phase I Demo Work to Remove of Drying Bed Lift Station Engineer’s Decision Dan, We have reviewed your cost proposal for CPR 025 – Phase I Demo Work to Remove of Drying Bed Lift Station. We have found your submitted cost proposal to be acceptable. A total cost of $2,492.26 and a total of 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Heath Bateman – City of Pasco Kent McCue – City of Pasco Todd Marden – City of Pasco Mary Scalise – HDR Mike Soucie – HDR Troy Gibbs – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 106 of 317 Change Proposal Request Summary APR No:025 R1 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference N/A Apollo Inc.Date:07/24/24 Phase 1 Demo Work to Remove Drying Best Lift Station Description Labor Mat Equip.Subcont. Total Supp Total Total Item 1 1,257.46$ 524.40$ 421.34$ 258.30$ -$ 2,461.49$ SUBTOTAL COST >2,461.49$ Insurance Premium .5% - Changed Work >12.31$ Bond Premium .75% - Changed Work >18.46$ TOTAL LUMP SUM COST >2,492.26$ Print Date: 7/24/2024 Page 1 of 2P198 APR-025 Rev 1 Phase 1 Demo Work to Remove Drying Bed Lift Station.xlsxPage 107 of 317 Change Proposal Request APR No:025 R1 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference N/A Apollo Inc.Date:7/24/24 Phase 1 Demo Work to Remove Drying Best Lift Station Description Qty U of M Rate Labor Unit Rate Mat Unit Rate Equip.Subcont. Total Total Project Manager 1.0 HR 90.00$ 90.00$ 90.00$ Project Superintendent 2.0 HR 80.00$ 160.00$ 160.00$ Yard Piping / Site Earthwork Super HR 80.00$ -$ -$ Operators - Key Personnel Operator Foreman - Chris Armour 5.5 HR 62.60$ 344.30$ 344.30$ Laborers Foreman - Rick Grnya 3.0 HR 67.38$ 202.14$ 202.14$ Pipelayer - Wilmer Leal 5.5 HR 54.00$ 297.00$ 297.00$ Pipefitter - Laborer HR 100.36$ -$ -$ Excavator - CAT 312C + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 89.28$ 89.28$ 89.28$ Excavator - CAT 330 C + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 104.53$ 104.53$ 104.53$ Forklift - CAT TH83 + Operator HR 60.22$ -$ -$ + Operating Costs 1.0 HRLY 128.15$ 128.15$ 128.15$ Loader - CAT 936 + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 44.42$ 44.42$ 44.42$ LS -$ -$ LS -$ -$ -$ -$ CDF 1.0 LS 456.00$ 456.00$ 456.00$ LS -$ -$ -$ Misc. Items LS -$ -$ -$ Disposal Fees LS -$ -$ -$ Apollo - Subtotal Direct Costs >1,093.44$ 456.00$ 366.38$ 1,915.82$ Markup on Self-Performed Labor, Mat'ls & Equipment >15.0%164.02$ 68.40$ 54.96$ 287.37$ Plateua CRM Cultural Resource Monitoring Moira Riggs 3 HR 82.00$ 246.00$ -$ -$ Subtotal Subcontractors Costs >82.00$ 246.00$ Markup on Subcontractor Costs >5.0%4.10$ 12.30$ Special Consultants -$ -$ Temporary Facilities at the Site LS -$ -$ LS -$ -$ -$ Subtotal Supplementary Costs >-$ -$ -$ Markup on Supplementary Costs >0.0 Contractor - Total Direct Costs w/Markup >2,461.49$ Insurance Premium .5% - Changed Work >12.31$ Bond Premium .75% - Changed Work >18.46$ TOTAL LUMP SUM COST >2,492.26$ SUPPLEMENTAL COSTS SUBCONTRACTOR COSTS APOLLO - PROJECT SUPERVISION COSTS APOLLO - CRAFT LABOR COSTS APOLLO - OPERATED EQUIPMENT APOLLO - OTHER EQUIPMENT COSTS APOLLO - MATERIAL COSTS Page 2 of 2 Page 108 of 317 1 Summary of WWTP Phase 1 Improvements Change Order No. 10 Items (Amounts with Tax Included)  CPR 001 – ExisƟng Duct Bank at Blower Building (deduct of $24,114.79): This is a credit for exisƟng conduits and electrical duct bank not removed since they are located underneath the new electrical room serving the exisƟng blower building. Those exisƟng conduits were instead reused for the new electrical connecƟons in lieu of performing extensive demoliƟon work to install a new foundaƟon slab. No addiƟonal working days included.  CPR 003 – Blower Building Drain Revision (add of $7,776.32): The exisƟng Blower Building drain line required rerouƟng from an exisƟng sump not designed to handle washdown drain solids. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  CPR 017 – HACH Sensor Cable Temporary ConnecƟon (deduct of $20,540.86): To avoid delays with the new aeraƟon basin startup, temporary factory cables and connecƟons were procured and installed for the proper tesƟng and operaƟon of new process instrumentaƟon since permanent conduits were not yet in place. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  CPR 021 – 2-inch LPA Valves (add of $2,872.69): Two of the low-pressure air manual valve locaƟons at the aeraƟon basin mixing channel were not shown clearly on the plans and needed to be relocated for accessibility. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  CPR 023 – LPA Pipe Support ModificaƟon (add of $2,870.61): This item included structural modificaƟon to the low-pressure pipe support between two of the aeraƟon basins to allow for improved access to the air header valve actuators. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  CPR 024 – ModificaƟon to Asphalt Area (add of $35,597.81): ModificaƟons to the gravel and asphalt areas west of the aeraƟon basins were requested by OperaƟons to include addiƟonal gravel to bring the surface up to exisƟng grade to avoid tripping hazards. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  CPR 027 – PW Valves (add of $15,280.23): Replacement of three exisƟng 6-inch potable water valves was requested by OperaƟons as they were deemed unsuitable for service and would impact operaƟon of new systems if not addressed during construcƟon. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 4 working days.  CPR 028 – Drying Bed PS ReconnecƟon (add of $814.72): The exisƟng solids drying bed pump staƟon discharge piping was removed from an exisƟng undersized sump and reconnected to the new 8” drain north of the secondary sludge pump staƟon for improved process performance. All Page 109 of 317 2 work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  CPR 029 – Electrical Duct Bank Encasement (add of $16,141.82): ProtecƟon of underground electrical duct bank feeds to the aeraƟon basins was not clearly indicated in the plans and specificaƟons. The contractor was directed to place reinforced concrete encasement for these duct banks where exposed to traffic loading and potenƟal damage. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  CPR 030 – Bypass Breakdown Put on Hold (add of $4,042.63): AŌer removing a porƟon of the 42-inch primary effluent pipe while performing the aeraƟon basin bypass work, it was discovered that the pipe was parƟally blocked with seƩled material. This cost includes down Ɵme and delays while working on a soluƟon to address the pipe issue. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  CPR 031 – Bypass OperaƟons to TV ExisƟng RCP Line (add of $2,295.70): AŌer it was discovered that the 42-inch primary effluent pipe was parƟally clogged during the aeraƟon basin bypass work, an internal TV pipeline inspecƟon was performed to determine the extent of the pipeline blockage. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 1 working day.  CPR 032 – AddiƟonal Retaining Wall (add of $12,041.73): OperaƟons requested the addiƟon of a new retaining wall between an exisƟng chemical storage area and the new primary effluent box. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  CPR 033 – Chain Wheel (add of $1724.82): A buƩerfly valve handwheel operator located overhead in the RAS pump room basement was changed to a chain wheel to allow for access at the floor level. All work was tracked under Time and Materials to determine costs. No addi Ɵonal working days included.  Phase 2A CPR 024 – Phase 1 Scum Line Removal (deduct of $2,905.78): This credit includes 4- inch scum line demoliƟon work performed by the Phase 2A contractor that should have been performed by the Phase 1 project. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  Phase 2A CPR 025 – Phase 1 Demo Work Near Drying Bed LiŌ StaƟon (deduct of $2,714.07): This credit includes 24-inch piping demoliƟon work near the drying bed liŌ staƟon performed by the Phase 2A contractor that should have been performed by the Phase 1 project. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  WCD 002 – Baffle Wall ElevaƟon Change (add of $22,257.35): This change increased the height of four aeraƟon basin baffle stub walls to improve hydraulic performance in each basin. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included. Page 110 of 317 3  WCD 004 – NPW Yard Piping (add of $10,723.52): This change direcƟve added a non-potable water 4-inch valve to replace an exisƟng non-funcƟoning valve to allow for beƩer isolaƟon of the non-potable system. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 005 – Combined FooƟng (add of $6,568.80): ExisƟng electrical duct bank and water uƟliƟes conflicted with the new blower building aeraƟon air intake fooƟng. ModificaƟons were needed to install the fooƟng around the duct bank and relocate water uƟliƟes so that the intake piping can be supported. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 006 – Dropleg ConnecƟon (add of $3,452.04): This change required modificaƟon of the reconnecƟon for the exisƟng aeraƟon basin inlet channel course air mixing system to provide more air for beƩer consistency of mixing. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  WCD 009 – Sensor Box RelocaƟon (add of $11,647.30): RelocaƟon of an exisƟng pump staƟon sensor control was required to maintain access and to avoid conflict with installaƟon of a new acƟvated sludge pipeline. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 013 – RAS Probe Piping (add of $14,118.89): This change replaced a return acƟvated sludge (RAS) sample port and probe which was located on the RAS piping in the aeraƟon basins and no longer accessible once the new basins were put online. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  WCD 014 – Non-Potable Waterline Valves (add of $11,355.49): This change includes addiƟon of three inoperable 6-inch non-potable waterline valves for improved operaƟon and isolaƟon of the non-potable system. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  WCD 015 – Demo Pipe and Gate Valve (add of $12,537.58): This change completed demoliƟon work for removal of two abandoned 36-inch pipe stubs at the exisƟng primary clarifier flow spiƩer box. This work also installed a new buried 4-inch gate valve needed for proper isolaƟon of the non-potable supply near the primary clarifiers. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  WCD 016 – Flow Meter Vault Davit Socket (add of $1,892.55): The plans required a cable fall prevenƟon system with a pull up extension inside the new effluent flow meter vault. OperaƟons had instead requested a davit support system to be installed to match what was being used throughout the facility for fall arrest and retrieval systems. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included. Page 111 of 317 4  WCD 017 – 4-inch Plug Valve on SL (add of $4,360.95): This change added a 4-inch plug valve on the sludge line from the secondary sludge pump staƟon to the headworks. This was necessary to prevent sludge from backflowing to the headworks. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days. Page 112 of 317 November 18, 2024 Pasco City Council Regular Meeting Pa g e 1 1 3 o f 3 1 7 WWTP Phase 1 – Change Order No. 10 November 18, 2024 Pasco City Council Pa g e 1 1 4 o f 3 1 7 WWTP Phase 1 Improvements Update 3 Construction Activities Approximately 99% complete as of November 2024 Electrical power study (arc flash) in progress Finalizing electrical operation and maintenance (O&M) manual documentation Anticipated completion in Q1 2025 Pa g e 1 1 5 o f 3 1 7 WWTP Phase 1 Construction Costs 4 CostContract Items $17,937,787.80Construction Contract w/Clearwater $44,738.37Change Orders No. 1 -2 (PW Director) $128,661.95Change Orders No. 3 – 7 (City Manager) $(37,969.97)Change Order No. 8 (PW Director) $148,213.23Change Order No. 9 (City Manager) $150,008.07Change Order No. 10 (Proposed)* $18,371,439.45Total Project Cost *No impact to total project budget and fully funded through Ecology Construction Loan Pa g e 1 1 6 o f 3 1 7 Proposed Change Order No. 10 5 Contract Deduct Items Contract deduct amount of $50,275.50 Repurposed electrical ductbank in conflict with blower building foundation Temporary electrical connections for process instruments needed when permanent conduits were not yet in place for startup milestone Accounting for Phase 1 work completed by the Phase 2 contractor CPR 001 – Existing Duct Bank Conflict at Blower Building Pa g e 1 1 7 o f 3 1 7 Proposed Change Order No. 10 6 Contract Add Items Contract add amount of $200,283.58 Major surface grade adjustment in pedestrian areas to avoid trip hazards Replacement of existing process valves and other components required for extended system operation Removal of material partially clogging existing critical large diameter process piping Structural modifications needed for improved hydraulic performance CPR 030 – Pipe Blockage Identified During 42-inch Primary Effluent Bypass Pa g e 1 1 8 o f 3 1 7 Questions?Pa g e 1 1 9 o f 3 1 7 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam R. Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Maria Serra, Public Works Director Public Works SUBJECT: Resolution No. 4524 - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 3 Project. I. REFERENCE(S): Resolution PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4524, accepting work performed by DW Excavating, Inc. under contract for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152: Phase 3 Project. III. FISCAL IMPACT: Engineer's Estimate $4,152,000.00 Bid Award $3,497,152.32 Change Orders $258,433.46 Final Construction Cost $3,755,585.78 The adopted budget for the project is sufficient for the total costs of construction. 2021-2022 Adopted Biennial Budget allocated to this project: $5M (Amount is for the whole LID) 2023-2024 Adopted Biennial Budget allocated to this project: $17.364M (Amount is for the whole LID) Total Adopted Budget: $22.364M (Amount is for the whole LID) The change orders represent a 7.40% increase to the total construction contract for this Phase 3 project. When compared with all four phases, this change order represents an increase of 2.12% of the total $12.2 million construction contract cost. Page 120 of 317 This project is funded through a Local Improvement District (LID) No. 152. Improvements are financed by the City and repaid by the property owners within the LID boundary and benefited by the improvements. IV. HISTORY AND FACTS BRIEF: On May 23, 2022, Council Approved Ordinance No. 4592 which formed LID No. 152 ordering the sanitary sewer and lift station improvements within the Urban Growth Area (UGA) Expansion east of Road 68. To allow the project to move forward expeditiously into construction, the unified scope of work was broken into four phases, each of them packaged into a set of bid documents and treated as an individual construction contract.  Phase 1 installed six bore trench crossings with casings. Three crossings were installed underneath the BNSF railroad, two were installed underneath N. Glade Road, and one was installed underneath N. Railroad Avenue. This construction project totaled $3,178,063.39 and was accepted by Council via Resolution No. 4458.  Phase 2 installed gravity sewer main from the north end of the UGA east to N. Glade Road and south along N. Glade Road to the location of the future lift station. This construction project totaled $1,496,859.67 and was accepted by Council via Resolution No. 4434.  Phase 3 built a sewer lift station at the corner of N. Glade Road and Burns Road (extended). This project also installed a set of force mains to connect the new system to the existing gravity collection systems located along Foster Wells Road and Capital Avenue, and at Foster Wells Road and Industrial Way. This construction project has reached Substantial Completion for a total cost of $3,755,585.78.  Phase 4 installed the remainder of the gravity sewer trunk mains serving the properties to the west of the lift station and N. Glade Road. This construction project has reached Substantial Completion for a total cost of $6,344,953.40. On January 3, 2023, Council awarded the East UGA Expansion Sewer LID 152: Phase 3 contract to DW Excavating, Inc. of Davenport, WA in the amount of $3,497,152.32 (Resolution No. 4297). Since Construction began, the project required 7 Change Orders for a total of $258,433.46. The Change Orders addressed:  State Sales Tax increase from 8.7% to 8.9%.  WSDOT change to approved casing for crossing permit.  Removal of Manhole, WSDOT Traffic Control Revision.  Credit for change in Casing pipe, Change in conditions along Railroad Ave, Expansion of Asphalt Excavation across Railroad Ave, Utility Page 121 of 317 protection from unknown lines, Boring redirect from watermain conflict.  Crossing unknown utility, Moving Vent Location, Manhole Relocation, Trench updates needed for Railroad Ave. road construction, Moving Air Vent Location, Holding Guy Pole on Railroad Ave.  Add coating to Wet Well interior, Upsizing control panel screen, Removal of manhole and seals.  Reconciliation of bid items to reflect work completed. Formal acceptance of public works projects is required by State law and starts the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipt of the following:  An affidavit of no liens  A release from the Department of Revenue that all taxes have been paid.  A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: This item was presented to Council at the November 12, 2024, Workshop as a discussion item. City Staff recommends approval of the Resolution for the acceptance of the East UGA Expansion Sewer Local Improvement District 152: Phase 3 Project, as constructed by DW Excavating, Inc. Page 122 of 317 Resolution - E UGA Expand Sewer LID No. 152 PH 3 Project Acceptance- 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY DW EXCAVATING, INC., UNDER CONTRACT FOR THE EAST URBAN GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT NO. 152 PHASE 3 PROJECT. WHEREAS, the work performed by DW Excavating, Inc., under contract for Project No. 21295C East Urban Growth Area (UGA) Expansion Sewer Local Improvement District No. 152 (LID No, 152) Phase 3 has been examined by City of Pasco (City) Staff and been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with City Staff’s recommendation and thereby accepts the work performed by DW Excavating, Inc., under contract for Project No. 21295C East UGA Expansion Sewer LID No. 152 Phase 3 as being completed in apparent compliance with the project specifications and drawings. Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance. Be It Further Resolved, that the final payment of retainage being withheld, pursuant to RCW 60.28.011, regulations and administrative process, shall be released upon apparent compliance with and satisfaction of applicable project specifications and verification thereof by Public Works Director and Finance Director. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ____ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 123 of 317 11/18/2024 Pasco City Council Regular Meeting Pa g e 1 2 4 o f 3 1 7 East UGA LID 152 Phase 3 Project Acceptance 11/18/2024 Pasco City Council Pa g e 1 2 5 o f 3 1 7 East UGA Expansion Sewer LID 3 Pa g e 1 2 6 o f 3 1 7 East UGA Expansion Sewer LID Phase 3, Project #21-295C 4 Pa g e 1 2 7 o f 3 1 7 East UGA Expansion Sewer LID Phase 3 Force Main Installation 5 Pa g e 1 2 8 o f 3 1 7 East UGA Expansion Sewer LID Phase 3 Lift Station Installation 6 Pa g e 1 2 9 o f 3 1 7 East UGA Expansion Sewer LID, Phase 3 Project Costs 7 CONSTRUCTION COSTS $ 4,152,000.00Engineer’s Estimate $ 3,497,152.32Bid Award $ 258,433.46Change Orders $ 3,755,585.78Final Construction Cost AmountDescriptionChange Order No. $ 6,434.50State Sales Tax increase from 8.7% to 8.9%1 $ 47,096.88WSDOT change to approved casing for crossing permit2 $ 22,930.51Removal of Manhole, WSDOT Traffic Control Revision3 $ 117,751.74Credit for change in Casing pipe, Change in conditions along Railroad Ave, Expansion of Asphalt Excavation across Railroad Ave, Utility protection from unknown lines, Boring redirect from watermain conflict 4 $ 43,247.67Crossing unknown utility, Moving Vent Location, Manhole Relocation, Trench updates needed for Railroad Ave. road construction, Moving Air Vent Location, Holding Guy Pole on Railroad Ave 5 $ 62,514.01Add coating to Wet Well interior, Upsizing control panel screen, Removal of manhole and seals6 -$ 41,541.85Reconciliation of bid items to reflect work completed7 Pa g e 1 3 0 o f 3 1 7 Pa g e 1 3 1 o f 3 1 7 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam R. Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Maria Serra, Public Works Director Public Works SUBJECT: Resolution No. 4525 - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project. I. REFERENCE(S): Resolution PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4525, accepting work performed by Apollo, Inc. under contract for the East Urban Growth Area Expansion Sewer Local Improvement District No. 152: Phase 4 Project. III. FISCAL IMPACT: Engineer's Estimate $7,439,000.00 Bid Award $5,693,720.19 Change Orders $651,233.21 Final Construction Cost $6,344,953.40 The adopted budget for the project is sufficient for the total costs of construction. 2021-2022 Adopted Biennial Budget allocated to this project: $5M (Amount is for the whole LID) 2023-2024 Adopted Biennial Budget allocated to this project: $17.364M (Amount is for the whole LID) Total Adopted Budget: $22.364M (Amount is for the whole LID) The Change Orders represent a 11.45% increase to the total construction contract for this Phase 4 project. When compared with all four phases, this change order represents an increase of 5.3% of the total $12.2 million construction contract cost. This project is funded through a Local Improvement District (LID) No. 152. Page 132 of 317 Improvements are financed by the City and repaid by the property owners within the LID boundary, and benefited by the improvements. IV. HISTORY AND FACTS BRIEF: On May 23, 2022, Council Approved Ordinance No. 4592, which formed LID No. 152 ordering the sanitary sewer and lift station improvements within the Urban Growth Area (UGA) Expansion east of Road 68. To allow the project to move forward expeditiously into construction, the unified scope of work was broken into four phases, each of them packaged into a set of bid documents and treated as an individual construction contract.  Phase 1 installed six bore trench crossings with casings. Three were two BNSF the railroad, installed were crossings underneath installed underneath N. Glade Road, and one was installed underneath N. Railroad Avenue. This construction project totaled $3,178,063.39 and was accepted by Council via Resolution No. 4458.  Phase 2 installed gravity sewer main from the north end of the UGA east to N. Glade Road and south along N. Glade Road to the location of the future lift station. This construction project totaled $1,496,859.67 and was accepted by Council via Resolution No. 4434.  Phase 3 built a sewer lift station at the corner of N. Glade Road and Burns Road (extended). This project also installed a set of force mains to connect the new system to the existing gravity collection systems located along Foster Wells Road and Capital Avenue, and at Foster Wells Road and Industrial Way. This construction project has reached Substantial Completion for a total cost of $3,755,585.78.  Phase 4 installed the remainder of the gravity sewer trunk mains serving the properties to the west of the lift station and N. Glade Road. This construction project has reached Substantial Completion for a total cost of $6,344,953.40. On March 3, 2023, Council awarded the East UGA Expansion Sewer LID No. 152: Phase 4 contract to Apollo, Inc. of Kennewick, WA in the amount of $5,693,720.19 (Resolution No. 4337). Since Construction began, the project required 6 Change Orders for a total of $651,233.21. The Change Orders addressed:  Archeological Staking, Manhole Alignment Shift, Locating an Unmarked Water Line.  Removal of Topsoil Stockpile Located in Sewer Alignment Path.  Additional Excavation Required from Correcting the Grading Datum Used.  Sewer Alignment Shift Around Construction. Page 133 of 317  Additional Hydroseeding.  Additional Excavation, Reconciliation of Construction Costs Formal acceptance of public works projects is required by State law and starts the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipt of the following:  An affidavit of no liens  A release from the Department of Revenue that all taxes have been paid  A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: This item was presented to Council at the November 12, 2024, Workshop as a discussion item. City Staff recommends approval of the Resolution for the acceptance of the East UGA Expansion Sewer Local Improvement District 152: Phase 4 Project, as constructed by Apollo, Inc. Page 134 of 317 Resolution – E UGA Sewer LID No. 152 PH 4 Project Acceptance- 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY APOLLO, INC., UNDER CONTRACT FOR THE EAST URBAN GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT NO. 152 PHASE 4 PROJECT. WHEREAS, the work performed by Apollo, Inc., under contract for Project No. 21295D East Urban Growth Area (UGA) Expansion Sewer Local Improvement District No. 152 (LID No. 152) Phase 4 has been examined by City of Pasco (City) Staff and been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with City Staff’s recommendation and thereby accepts the work performed by Apollo, Inc., under contract for Project No. 21295D East UGA Expansion Sewer LID No. 152 Phase 4 as being completed in apparent compliance with the project specifications and drawings. Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance. Be It Further Resolved, that the final payment of retainage being withheld, pursuant to RCW 60.28.011, regulations and administrative process, shall be released upon apparent compliance with and satisfaction of applicable project specifications and verification thereof by the Public Works Director and Finance Director. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 135 of 317 11/18/2024 Pasco City Council Regular Meeting Pa g e 1 3 6 o f 3 1 7 East UGA LID 152 Phase 4 Project Acceptance 11/18/2024 Pasco City Council Pa g e 1 3 7 o f 3 1 7 East UGA Expansion Sewer LID 3 Pa g e 1 3 8 o f 3 1 7 East UGA Expansion Sewer LID Phase 4, Project #21-295D 4 Pa g e 1 3 9 o f 3 1 7 East UGA Expansion Sewer LID Phase 4 Gravity Main Installation 5 Pa g e 1 4 0 o f 3 1 7 East UGA Expansion Sewer LID Phase 4 Mass Excavation 6 Pa g e 1 4 1 o f 3 1 7 East UGA Expansion Sewer LID, Phase 4 Project Costs 7 CONSTRUCTION COSTS $ 7,439,000.00Engineer’s Estimate $ 5,693,720.19Bid Award $ 651,233.21Change Orders $ 6,344,953.40Final Construction Cost AmountDescriptionChange Order No. $ 3,371.76Archeological Staking, Manhole Alignment Shift, Locating an Unmarked Water Line1 $ 38,737.42Removal of Topsoil Stockpile Located in Sewer Alignment Path2 $ 171,135.67Additional Excavation Required from Correcting the Grading Datum Used3 $ 38,062.67Sewer Alignment Shift Around Construction4 $ 37,391.69Additional Hydroseeding5 $ 362,534.00Additional Excavation, Reconciliation of Construction Costs6 Pa g e 1 4 2 o f 3 1 7 Pa g e 1 4 3 o f 3 1 7 AGENDA REPORT FOR: City Council November 14, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Kevin Crowley, Fire Chief Fire Department SUBJECT: Resolution No. 4526 - Sole Source Purchase Request of LifePak 35 Defibrillators I. REFERENCE(S): Resolution PowerPoint Presentation Stryker LifePak35 Sole Source SAVVIK Price Quote II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4526 - waiving the competitive bidding requirements and approving the purchase of Lifepak 35 Cardiac Defibrillators from Stryker Sales, LLC. III. FISCAL IMPACT: $323,280.33 plus sales tax. No additional funds will be requested, and this purchase has been planned and budgeted for. There is currently $421,106 in the "150 - Ambulance Fund" for Capital Replacement, which has been allocated specifically for the purchase of new defibrillators. Staff have typically staggered the purchase of replacement defibrillators but since the introduction of a new model that incorporates a new platform, technology and design layout, we would like to purchase all the replacements at once. Since this purchase exceeds the $300,000 threshold. IV. HISTORY AND FACTS BRIEF: Cardiac Monitors/Defibrillators are a life saving piece of equipment in the treatment of cardiac arrest, heart attack, and cardiac arrhythmias. Pasco Fire Department currently has Stryker 15 defibrillators and the technology in this equipment has become obsolete. According to the FDA, the current cardiac defibrillators can no longer be reasonably depended on, and need replaced. Page 144 of 317 V. DISCUSSION: The Pasco Fire Department's current defibrillators can no longer be depended on LifePak replaced. need they 35 FDA to according and standards incorporates the most up to date technology that is integrated into hospital platforms, ensuring streamlined cardiac care. Stryker is the sole-source provider to the regional hospitals and our regional EMS agencies. LifePak is exclusively designed and built by Stryker. The technology technological our and proprietary by Stryker incorporated is platforms at Pasco Fire will only interface with Stryker defibrillators. Stryker does not authorize any third parties to sell these products. The local hospitals receive data from LifePak via Lifenet Viewer which allows for streaming capabilities from the LifePak to the Emergency Room. The City's "Heart Safe Pasco" endeavor requires staff to use dependable cardiac equipment and technology. Staff recommends purchasing seven (7) new LifePak 35 defibrillators and accepting the sole source offer from SAVVIK. Page 145 of 317 Resolution Sole Source Cardiac Defibrillators - 1 RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF LIFEPAK 35 CARDIAC DEFIBRILLATORS FROM STRYKER SALES, LLC. WHEREAS, it is critical for the City of Pasco (City) to have proper equipment to perform Fire and Emergency Medical Services (EMS) functions; and WHEREAS, the City has the need to purchase replacement outdated cardiac defibrillators; and WHEREAS, the City currently uses LifePak 15 defibrillators equipment & accessories; and WHEREAS, the City has established work standards that are supported using LifePak 35 defibrillators equipment; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of LifePak 35 defibrillators is to replace a lifesaving piece of equipment that has become outdated. LifePak 35 incorporates the most up to date technology that is integrated into hospital platforms, ensuring streamlined cardiac care, which is a cornerstone in our “Heart Safe Pasco” endeavor; and WHEREAS, the use of LifePak 35 equipment is clearly and legitimately limited to a single source of supply from Stryker Sales, LLC, as detailed in the Sole Source Worksheet attached hereto as Exhibit A, to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(9) competitive bidding requirements and RCW 39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption the City Council must first adopt a Resolution reciting the factual basis supporting the exemption; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of LifePak 35 defibrillators from Stryker Sales, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Page 146 of 317 Resolution Sole Source Cardiac Defibrillators - 2 The City Council of Pasco hereby find the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and pursuant to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of LifePak 35 defibrillator equipment from Stryker Sales, LLC. Be It Further Resolved, that the City of Pasco Fire Department purchase LifePak 35 defibrillator equipment from Stryker Sales, LLC for an amount not to exceed the sum of $323,280.33. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington this, on ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 147 of 317 Resolution Sole Source Cardiac Defibrillators - 3 SOLE SOURCE WORKSHEET Requisition Item: LifePak 35 Cardiac Defibrillators from Stryker Sales, LLC Requisition No. Prior Purchase Order Number (if item had been approved previously): 1. Please describe the items and its function: Cardiac monitor/defibrillator which is a lifesaving piece of equipment in the treatment of cardiac arrest, heart attack and cardiac arrythmias. 2. This is a sole source because: ☒ sole provider of a licensed or patented good or service ☒ sole provider of items that are compatible with existing equipment, inventory, systems, programs or services ☐ sole provider of goods and services for which the City has established a standard ☐ sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or in an attachment) ☒ the vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City (please attach information on market price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. The technology incorporated by Stryker is proprietary and our technological platforms at Pasco Fire Department will only interface with Stryker defibrillators. The local hospitals receive data from LifePak via Lifenet Viewer, which allows for streaming capabilities from the LifePak to the ER. LifePak is exclusively designed and built by Stryker. 4. What steps were taken to verify that these features are not available elsewhere? ☒ Other brands/manufacturers were examined (please list phone numbers and names and explain why these were not suitable). Life Assist. Demo of the Tempus Pro. Diana Bezmalinovich (206)-251-9598. ☐ Other vendors were contacted (please list phone numbers and names and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Certification of Need This recommendation for sole source is based upon objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding influence on my request to sole source this purchase. By: Fire Chief Kevin Crowley Date: 06-01-2024 Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost- effective feature requirement. Page 148 of 317 str-yker LifePak35 Quote Number:10936043 Remit to:quker Sales,LLC 21343 NETWORK PLACE CHICAGO IL 60673-1213 USA Version:1 Prepared For:PASCO FIRE DEPT Rep:Greg Beamer Ann:Email:greg.beamer@stryker.com Phone Number: GPO:SAWIK Medical Equipment #2021-06.Customer Sawik #27929 Quote Date:10/04/2024 Expiration Date:a Contract Start: Dellvery Address Sold To -Shipping Blll To Account Name:PASCO FIRE DEPT Name:PASCO FIRE DEPT Name:CITY OF PASCO Account #1 20188133 Account #:20185133 Account #:20127838 Address:4920 W COURT ST Address:4920 W COURT ST Address:POBox 293 PASCO PASCO PASCO Washington 99301-2302 Washington 99301 -2302 Washington 99301 -0293 Equipment Products: 70335000042 LP35 EN-US,MAS-SP/CO,MED-€02,SUN-NIBR12LWlFl/$46,260.00 $323,820.00CELL/LN/CPRIN,STD,ET 2.0 11111-000041 ASSY,CABLE,ECG,15 LEAD,3 WIRE PRECOR 7 $84.00 $588.00 3.0 11140-000102 LIFEPAK FLEX Battery Charger 5 $2,100.00 $10,500.00 4.0 11140-000131 POWER CORD,C13 S'l',10FT',HOSPlTAL GRADE 5 $75.60 $378.00 5.0 11335-000001 LIFEPAK FLEX Lithium-Ion Battery 10 $700.00 $7,000.00 60 11335—000005 KIT,PRINTER,LP35 7 $2,100.00 $14,700.00 7.0 11335-000008 KIT,STORAGE BAGS,LP35 7 $420.00 $2,940.00 6.0 11260000073 KIT,SHOULDER STRAP,LP35 7 $52.50 $367.50 9.0 11996—000519 LNCS-Il rainbow DCI 8?SpCO,Adult Reusable Sensor 7 $601.30 $4,209.10 10.0 11996000456 RD SET DCI,3ft.Adult Reusable Sensor,1Ibox 7 $262.80 $1,979.60 11.0 11171 000061 RD SET Pediatric Adhesive Sensor 3 $334.60 $1,003.80 Equipment Total:$367,486.00 Trade In Credit: TR-LP15H-LP35 TRADE IN LP15 V4 HIGH FOR LP35 «$7 500 00 -$52,500 00 1 , Slryker Medical -Accounts Receivable -accountsreoeivable@st?ker.com -PO BOX 93308 -Chicago,IL 60673-3308 Page 149 of 317 stryker LifePak35 Quote Number:10936043 Remit to: Version:1 Prepared For:PASCO FIRE DEPT Rep: Attn:Email: Phone Number: GPO:SAWIK Medical Equipment #2021 -06.Customer Sawik #27929 Quote Date:10/04/2024 Expiration Date:10/31/2024 Contract Start: Data Solutions: Stryker Sales,LLC 21343 NETWORK PLACE CHICAGO IL 60673-1213 USA Greg Beamer greg.beamer@stryker.com 81000001 EMS LIFENET PRO TIER 1 $500.00 $2.500 00 Data Solutions Total:$2,500.00 Price Totals: Estimated Sales Tax (0.000%):$0.00 Freight/Shipping:$5,794.33 Grand Total:$323,280.33 Terms:Net 30 Days Terms and Conditions: Comments: Deal Consummation:This is a quote and not a commitment.This quote is subject to ?nal credit,pricing,and documentation approval.Legal documentation must be signed before your equipment can be delivered.Documentation will be provided upon completion of our review process and your selection of a payment schedule.Con?dentiality Notice:Recipient will not disclose to any third party the terms of this quote or any other information,including any pricing or discounts,offered to be provided by Stryker to Recipient in connection with this quote.without Stryker’s prior written approval,except as may be requested by law or by lawful order of any applicable government agency.A copy of Stryker Medical's terms and conditions can be found at htlps:// techwebstrvkercom/l’erms Conditions/index.html. 2 Slryker Medical -Accounts Receivable -accountsreoeivable@stmker.com -PO BOX 93308 -Chicago.IL 60673-3306 Page 150 of 317 Emergency Care 11811 Willows Road NE, Redmond, WA 98052 USA | P +1 425 867 4000 | Toll-free +1 800 442 1142 | stryker.com Stryker is the sole-source provider in the Hospital (hospitals and hospital-owned facilities), Emergency Response Services and Emergency Response Training (paramedics, professional and volunteer fire) markets in the U.S. for the following products: •New LIFEPAK® 35 monitor/defibrillators •New LIFEPAK® 15 monitor/defibrillators •New LIFEPAK 20e defibrillator/monitors •New LIFEPAK CR2 automated external defibrillators •New LIFEPAK CR2 cellular automated external defibrillators •New LIFEPAK 1000 automated external defibrillators •New LUCAS® chest compression system •CODE-STAT™ data review software and serviceStryker is the sole-source provider in all markets for the following products and services: •RELITM (Refurbished Equipment from the Lifesaving Innovators) devices •LIFENET® system and related software •ACLS (non-clinical) LIFEPAK defibrillator/monitors •LIFELINKcentral™ Government Campus Solution •MultiTech 4G and Titan III gateways •Factory-authorized inspection and repair services which include repair parts, upgrades, inspections and repairs.Stryker does not authorize any third parties to sell these products or services in the markets listed above. We will not fulfill orders placed by non-authorized businesses seeking to resell our products or services. If you have questions, please feel free to contact your local Stryker customer service representative at 800.442.1142. Sincerely, Matt Van Der Wende, Vice President, Americas Sales Copyright © 2024 Stryker EC-GSNPS-COMM-1157704_REV-1_en_us Stryker or its affiliated entities own, use, or have applied for the following trademarks or services marks: LIFELINKcentral, LIFEPAK, LUCAS, CODE-STAT, RELI, LIFENET, Stryker. All other trademarks are trademarks of their respective owners or holders. The absence of a product, feature, or service name, or logo from this list does not constitute a waiver of Stryker’s trademark or other intellectual property rights concerning that name or logo. Page 151 of 317 11/12/2024 Pasco City Council Council Workshop Pa g e 1 5 2 o f 3 1 7 LifePak 35 Defibrillators 11/12/2024 Pasco City Council Pa g e 1 5 3 o f 3 1 7 Table of Contents 1.Purchase Request 2.Key LifePak 35 Features 3.Financial Overview 4.Next Steps Pa g e 1 5 4 o f 3 1 7 Purchase Request 4 •Secure Council approval to purchase 7 new LifePak 35 defibrillators. •Current defibrillators have reached the FDA recommended end of shelf life. •Within budget and no new funding needed. •Includes ProCare Maintenance Plan. Pa g e 1 5 5 o f 3 1 7 Key LifePak 35 Features 5 •Advanced Capabilities • High-quality CPR with real-time monitoring •Incorporates the most up to date technology, including the use of AI. •Improved Durability • Rugged design suitable for various emergency conditions. •Ease of Use • Intuitive interface, making it accessible to trained personnel. •Enhanced Connectivity • Compatible with patient monitoring systems for seamless data transfer. • Live cardiac streaming to the ER. Pa g e 1 5 6 o f 3 1 7 Financial Overview 6 •Ambulance Fund •$421,106 in the defibrillator replacement fund. •Total Cost •$323,280.33 (After trade -in discounts). •Current prices would be a savings of more than $97,000 than anticipated costs. •Sole Source Procurement •Acquired through SAVVIK, a group purchasing organization (GPO)to streamline the purchasing process. •Satisfying the exemption requirements for competitive bidding in RCW 39.04.280. Pa g e 1 5 7 o f 3 1 7 Next Steps 7 •Seek Council Approval •Approve GPO with Stryker •Finalize order •Receive order in 6 week •January 2025 in service Pa g e 1 5 8 o f 3 1 7 Questions?Pa g e 1 5 9 o f 3 1 7 AGENDA REPORT FOR: City Council November 15, 2024 TO: Adam R. Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Jesse Rice, Director Parks & Recreation SUBJECT: Resolutions Nos. 4527, 4528, 4529, & 4530 - Accept Purchase Agreements for work to update GESA Stadium to Major League Baseball Standards I. REFERENCE(S): Four (4) Resolutions II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION:City the authorizing 4527, No. approve to move I Resolution Manager to execute a purchase agreement with Musco Sports Lighting, LLC for the purchase and installation of updated field lighting at the Gesa Stadium. and MOTION:No. City the 4528, Resolution authorizing to move I approve Manager to approve the quote with Sportsfield Specialties for the purchase and installation of a new backstop netting system at the Gesa Stadium. and MOTION:City authorizing 4529, No. Resolution the to move I approve Manager to approve the quote with Sportsfield Specialties for the purchase and installation of a new Major League Baseball regulation size outfield batters eye, and new foul poles at the Gesa Stadium. and MOTION:City the authorizing 4530, No. to approve move I Resolution Manager to approve the quote with Sportsfield Specialties for the purchase and installation of a new outfield fence system at the Gesa Stadium. III. FISCAL IMPACT: Page 160 of 317 Funding source Fund Amount State Legislature Direct Appropriations Grant through State Department of Commerce Grant Agreement Number: 24-96531- 004) $3,000,000.00 City Funds, allocated from Stadium Fund $200,000.00 Total Project Funds $3,200,000.00 Vendor Name Purpose Cost MUSCO Lighting, LLC Update Outfield Lighting $260,815.50 Sportsfield Specialties New Backstop Netting System $269,502.90 Sportsfield Specialties New Batters Eye and Foul Poles $205,842.79 Sportsfield Specialties New Outfield Fence System $299,932.38 Total $1,036,093.57 IV. HISTORY AND FACTS BRIEF: As part of a long-term project to improve GESA Stadium and in order to satisfy new standards for Minor League Baseball (MLB) Parks imposed by Major League Baseball (MLB) and preserve the presence of the Dust Devils team within the community, City staff worked with the Tri-Cities Dust Devils and Major League Baseball to identify required improvements to the stadium to improve both player and fan experience. In 2019, fan seating and lighting upgrades were completed. In 2021 new batting cages were installed. In 2023 both home and visiting team's clubhouses were remodeled, locker rooms were expanded, and an umpire locker room was created. During its last session, the State Legislature approved an appropriation of $3,000,000.00 to fund this year's GESA Stadium Improvements. This installing upgrades, lighting outfield season's consist upgrades of expanded safety netting along the seating areas, installing a new outfield fence system, installing a new batter's eye and foul poles, expanding the dugout seating, updating the sound and surveillance systems, creating a new female staff locker room, installing new video boards, and expanding and enclosing the batting cages. Staff found that several of the improvements in this year's project are able to be purchased and installed through Cooperative Purchasing Vendors. These purchasing arrangements will help meet the project time frame and enable the improvements to be completed before the start of the next baseball season. Page 161 of 317 The items not being purchased through Cooperative vendors are the female staff locker room, dugout seating expansion, and the expansion and enclosure of the batting cages. The construction of these items will be performed under separate contract. This item was discussed at the November 12th Council Workshop. V. DISCUSSION: Staff recommends Council approve the Cooperative Purchasing Agreements for the MLB required improvements at GESA Stadium. Page 162 of 317 Resolution – GESA Stadium Musco Lighting Agreement - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF UPDATED FIELD LIGHTING AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to upgrade the field lighting to bring the field lighting up to Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the SOURCEWELL Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into the Purchase Agreement with Musco Sports Lighting, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Purchase Agreement between the City of Pasco and Musco Sports Lighting, LLC as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute said Agreement. Be It Further Resolved, that this Resolution shall take effect immediately. Page 163 of 317 Resolution – GESA Stadium Musco Lighting Agreement - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 164 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 1 of 6 Purchase Agreement www.musco.com • lighting@musco.com 1. SELLER NAME AND ADDRESS: 2. BUYER NAME AND ADDRESS: Musco Sports Lighting, LLC (“Musco”) City of Pasco (the “Buyer”) 100 1st Avenue West – PO Box 808 PO Box 293 Oskaloosa, IA 52577 Pasco, WA 99301 Attn: Kalob Gist Attn: __________________________ Email: kalob.gist@musco.com Email: __________________________ Telephone: 641-673-0411 800-825-6020 Ext 2385 Telephone: __________________________ 3. OWNER NAME AND ADDRESS: 4. SHIPPING NAME AND ADDRESS: City of Pasco Gesa Stadium PO Box 293 6200 Burden Boulevard Pasco, WA 99301 Pasco, WA 99301 Attn: __________________________ Attn: __________________________ Email: __________________________ Email: __________________________ Telephone: __________________________ Telephone: __________________________ 5. WARRANTY CONTACT: 6. FACILITY NAME AND ADDRESS: City of Pasco Gesa Stadium PO Box 293 6200 Burden Boulevard Pasco, WA 99301 Pasco, WA 99301 Attn: __________________________ Email: __________________________ Telephone: __________________________ 7. EQUIPMENT DESCRIPTION – Musco shall sell, transfer, and deliver to Buyer, and Buyer will purchase, accept, and pay for the following goods (the “Equipment”) in accordance with the “Total Price” paragraph of this Agreement: SportsCluster® Lighting System • Poletop luminaire assemblies with: • (25) – Total Light Control™ TLC-LED-1500 factory-aimed and assembled luminaires • (16) – Total Light Control™ TLC-BT-1500 BallTracker® factory-aimed and assembled luminaires • Pole length factory assembled wire harnesses • Factory wired and tested remote electrical component enclosures • Mounting hardware for poletop luminaire assemblies and electrical components enclosures Built to the following specifications: • Driver input voltage: 480 • Phase to pole: 3 phase • Structural integrity: based upon IBC 2015, 115mph, Risk II 8. RESPONSIBILITIES OF THE BUYER AND/OR THIRD PARTY – Buyer/Third Party agrees to: Refer to responsibilities listed in the Installation Scope of Work in Exhibit A. 9. MUSCO SERVICES – Musco agrees to provide, itself or through its subcontractors, design, layout, testing and commissioning for the Equipment and the following (collectively, the "Services"): Installation – refer to the Installation Scope of Work in Exhibit A. Page 165 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 2 of 6 Purchase Agreement www.musco.com • lighting@musco.com 10. WARRANTY & MAINTENANCE PROGRAM (the “Warranty”) – Musco shall provide parts, labor, and services as outlined in the Musco Warranty Agreement to maintain operation of lighting equipment for a period of 21 years on the following terms: PLEASE NOTE: Warranty is for 21 years to match warranty of existing equipment. Warranty expires March 2043. • Warranty service begins: On the date of product shipment • Expiration date: April 05, 2044 • Monitoring, maintenance & control services • Light levels – as specified in Musco design documents • Spill light control – as specified in Musco design documents • Energy consumption: as specified in Musco design documents 11. TOTAL PRICE – Buyer will pay for the above-described Equipment and, if applicable, Services. The Total Price of $239,500.00 plus applicable taxes is payable as follows. • Net 30 A copy of the payment and performance bond (if applicable) is required prior to shipment. Monthly progress invoicing and payments will apply. Final payment shall not be withheld by Buyer on account of delays beyond the control of Musco. Project is being purchased through the following cooperative purchasing agreement: Sourcewell (contract number 041123-msl) Price includes delivery, unloading, and installation to the address indicated in item #4 of this Agreement. Price does not include sales tax. Payments not paid when due are subject to a carrying charge for each month past due or will be pro- rated for the portion of the month there is an unpaid balance. Carrying charges shall accrue in the amount of one and one half percent (1½%) per month of any overdue unpaid balance, or the maximum rate permitted by law, whichever is less. Source of Funds: Buyer agrees that Buyer’s payment to Musco is not contingent upon Buyer getting paid by the Owner/End User. Buyer may not hold back or set off any amounts owed to Musco in satisfaction of any claims asserted by Buyer against Musco. No partial payment by Buyer shall constitute satisfaction of the entire outstanding balance of any invoice of Musco, notwithstanding any notation or statement accompanying that payment. The Total Price was calculated utilizing parameters outlined in the project specifications. In the event soil conditions vary from those relied upon, or if the soil cannot be readily excavated, Buyer shall be responsible for Musco’s additional associated costs, including but not limited to the cost of design, alternate foundations, additional materials, and labor. 12. TAXES – Buyer shall pay all applicable state and local sales taxes, use or any similar tax invoiced appropriately by Musco. Taxable Non-Taxable (Copy of resale or exemption certificate must be attached. Note: Just holding a sales tax permit does not, in and of itself, qualify for a non-taxable sale.) 13. PAYMENT/PERFORMANCE BONDING – Is there a bond on this project? Yes No Principal Bond Holder: Bonding Company Name: Bonding Company Address: Bonding Company Address Phone Number: Bond Number: Page 166 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 3 of 6 Purchase Agreement www.musco.com • lighting@musco.com 14. DELIVERY – Normal delivery to the shipping address indicated above is 8 to 12 weeks after submittal approval or release of order, if later. If the Equipment is shipped in multiple lots, Musco shall prepare a separate invoice for the price of the Equipment shipped at the time of each shipment. Buyer shall pay the amount of each such invoice upon the same terms as set out in the “Total Price” paragraph of this Agreement. All deliveries shall be made by means of a common carrier or some other reasonable means chosen by Musco. All risk of loss to Equipment sold shall pass to Buyer upon Musco’s substantial completion of the Services. Delivery is subject to Buyer maintaining credit satisfactory to Musco. Musco may suspend or delay performance or delivery at any time pending receipt of assurances, including full or partial prepayment or payment of any outstanding amounts owed adequate to Musco in its discretion, of Buyer's ability to pay. Failure to provide such assurances shall entitle Musco to cancel this contract without further liability or obligation to Buyer. 15. NO RETAINAGE/WARRANTY – Buyer acknowledges payment in full is required within the agreed terms. Warranty claims and back charges shall not be deducted from contract payments without prior approval of Musco’s Warranty Department (877-347-3319). Musco’s Equipment and its performance are sold subject to Musco’s written warranty. The Warranty provided by Musco shall be in lieu of all other representations, warranties and conditions of any kind, in respect of the Equipment or the Services and Musco disclaims any other representation, warranty or condition whatsoever, whether written or oral, express or implied, statutory or otherwise, including, but not limited to, the implied warranties and conditions of merchantability and fitness for a particular purpose. Buyer acknowledges that any warranty and/or maintenance guarantee contained within payment/performance bonds issued on Musco’s behalf pursuant to this Agreement and the corresponding liability on behalf of the issuing surety shall apply only to the first 12 months of any warranty and/or maintenance obligation of Musco specified in the written Warranty to be delivered to Buyer. The balance of any warranty and/or maintenance obligation greater than 12 months shall be the sole responsibility of Musco and shall not be guaranteed by a third party. 16. EXCLUSION OF SPECIAL DAMAGES – In no event shall Musco be liable for incidental, special or consequential damages, including without limitation lost revenues and profits, in respect of this Agreement or the Equipment and, if applicable, Services provided hereunder. 17. LIMITATIONS PERIOD – Unless otherwise specified in the Warranty to be delivered to Buyer, any action or proceeding against Musco arising out of or relating to the Equipment or Services will be forever barred unless commenced within the earlier of: (a) one (1) year after delivery of the Equipment or if applicable, completion of the Services; or (b) the period prescribed by the applicable statute of limitation or repose. 18. SECURITY AGREEMENT – In consideration of the promises contained herein, Buyer hereby grants and conveys to Musco, to secure payment and performance of all obligations in full, a purchase money security interest in the Equipment, including all repairs, replacements and accessions thereto and proceeds thereof (collectively referred to as the “Secured Property”). Buyer hereby irrevocably authorizes Musco at any time to register in any registration office in any province (including personal property registries and if applicable, land titles or real property registries) any initial financing statements, financing change statements, notices of security interest or other documents relating to this security interest or this transaction. Buyer further agrees to promptly furnish any information requested by Musco to effectuate the terms of this Agreement. Buyer further agrees to execute any document reasonably required by Musco to perfect the security interest granted herein and to assure the preservation, priority, and enforcement of such security interest. Buyer agrees that value has been given for this security interest and that the parties have not agreed to postpone the time for attachment of the security interest. 19. DEFAULT – Each of the following shall constitute a default (“Default”) under this Agreement: a) failure to pay, in full, any payment when due hereunder; b) Buyer becomes the subject of a bankruptcy, receivership or insolvency proceeding; c) any warranty, representation or statement made or furnished to Musco by Page 167 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 4 of 6 Purchase Agreement www.musco.com • lighting@musco.com or on behalf of the Buyer proved to have been false in any material respect when made or furnished; d) loss, theft, damage, destruction or encumbrance to, or of, the Secured Property or the making of any levee, seizure or attachment thereof or thereon prior to payment in full; or e) the occurrence or non- occurrence of any event or events which causes Musco, in good faith, to deem itself insecure for any reason whatsoever. 20. REMEDIES UPON DEFAULT – In the event of Default, Musco may, at its option, and without notice or demand: a) declare the entire unpaid balance owing hereunder due and payable at once; b) proceed to recover judgment for the entire unpaid balance due; c) exercise all rights provided to Musco under this Agreement, any applicable personal property security act (or similar legislation), at law or in equity including but not limited to entering the Buyer’s premises and taking possession of the Secured Property. All the remedies described herein are cumulative and may be exercised in any order by Musco. Buyer agrees to pay all costs (including reasonable attorney’s fees and court costs) incurred by Musco in disposing of the Secured Property and collecting any amounts owing hereunder, and such costs shall be part of the obligations secured hereunder. 21. FORCE MAJEURE – Musco shall not be liable for delays or failure to perform in respect of the Equipment or the Services due, directly or indirectly, to (i) causes beyond Musco's reasonable control, or (ii) acts of God or nature, acts (including failure to act) of any governmental authority, wars (declared or undeclared), strikes or other labor disputes, fires, and natural calamities (such as floods, earthquakes, storms, epidemics). 22. EEO COMPLIANCE – When applicable, Musco and Subcontractor shall comply with the EEO Clause in Section 202 of Executive Order 11246, as amended, which is incorporated herein by specific reference. When applicable, Musco and Subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of disability and against qualified protected veterans, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities and qualified protected veterans. 23. CONDITIONS OF AGREEMENT a. APPLICABLE LAW – This Agreement shall be governed by the laws , including the Uniform Commercial Code, adopted in the State of Iowa as effective and in force on the date of this Agreement. b. EXPENSES/REMEDIES – Buyer shall pay to Musco the reasonable expenses, including court costs, legal and administrative expenses, and reasonable legal fees (on a solicitor and client basis), paid or incurred by Musco in endeavoring to collect amounts due from Buyer to Musco. It is further understood that if Buyer does not make a payment as due, Musco has the right to forward appropriate notices or claims on jobs with owners, bonding companies, general contractors, or the like, as deemed appropriate by Musco. c. ENTIRE AGREEMENT – This Agreement, the written Warranty to be delivered to Buyer, and any invoice issued by Musco pursuant to this Agreement constitute the entire agreement between the parties and supersede all prior statements of any kind made by the parties or their representatives. No representative or employee of Musco has any authority to bind Musco to any term, representation, or warranty other than those specifically included in this written Agreement or the written Warranty to be delivered to Buyer in connection with this Agreement. This Agreement may not be amended or supplemented except by written agreement executed by Musco and Buyer. d. ACCEPTANCE – This Agreement is subject to the approval of Musco’s Credit Department and the written acceptance of this Order by Musco. Page 168 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 5 of 6 Purchase Agreement www.musco.com • lighting@musco.com CITY OF PASCO MUSCO SPORTS LIGHTING, LLC Acceptance this ______day of ________________, 20___ Acceptance this ______day of ________________, 20___ Signature Signature Name and Title Name and Title Please remember to return all pages of this agreement. Page 169 of 317 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 6 of 6 Purchase Agreement www.musco.com • lighting@musco.com EXHIBIT A. Scope of Work A poles: Swap all (12) 1150s to 1500W fixtures 1 for 1 and re-aim so that we have light behind the concourse as requested. Also swap one of the Ball Trackers for a 1500W Ball Tracker. All drivers besides the one 575 BT will need to be swapped. B poles: Replace the fitters with a 4 cross arm fitter. Re -use the existing 3 crossarms and add a 7P bolt on cross arm that takes 7 fixtures from each A pole to the B poles. The B1 pole will have a fixture aimed to the berm seating to put light there as well as bump up the bullpens from 35 FC to 50 FC. The 3 575 Ball Trackers will need swapped to 1500W Ball Trackers and the drivers swapped. We could use A pole drivers for the 1150s if we wanted but will need new ECEs and harnesses for those fixtures. Would be adding 2 enclosures to poles and 2 wire harnesses. C1 pole: This pole has bolt on crossarms. Replace the 2 bolt on cross arms with a 7P and 6P crossarm. We would move(3) 1150 fixtures from the A poles to here and add (1) 1500W fixture to help with the berm seating and LF bullpen. We could re-use the drivers from the A poles but will need new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 2 enclosures to poles and 2 wire harnesses. C2 pole: This pole has bolt on crossarms. Replace the 2 bolt on cross arms with (2) 6P crossarms. We would move(3) 1150 fixtures from the A poles to here. We could re-use the drivers from the A poles but will need new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 2 enclosures to poles and 2 wire harnesses. D poles: These crossarms are weld on so we'll need to swap the fitters for a 6 over 5 configuration. We would take the remaining 2 fixtures on each A pole and move them to each D pole. The drivers from the A poles could be reused but we'll need to send new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 1 enclosures to poles and 2 wire harnesses. Page 170 of 317 Resolution – GESA Stadium Backstop Netting System Agreement - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO APPROVE THE QUOTE FROM SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW BACKSTOP NETTING SYSTEM AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the backstop netting system to enhance spectator safety and to meet Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to approve the Quote with Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Quote between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Quote on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Quote. Be It Further Resolved, that this Resolution shall take effect immediately. Page 171 of 317 Resolution – GESA Stadium Backstop Netting System Agreement - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 172 of 317 Quote Number: 106416 QUOTE Page:1 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:9/24/2024 Expires:11/23/2024 PO Num:Tri City Backstop Extension Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-TNTBUC Custom Tension Backstop Netting System with Tie-Backs. System Includes Powder Coated Black Steel Poles with Welded Tabs, Cabling, Hardware Per Drawings and Specifications. Black Ultra Cross Knotless Dyneema® Netting with 1-3/4'' Square Mesh and a Rope Bound Perimeter and Optional  Ground Sleeves Sold Separately. $43,925.00$43,925.00EA1.00 New Backstop System and Extension: Includes: Deflector Poles, New Termination Poles, and New HD Per Desing Layout 2 BSSNUC Ultra Cross Knotless Dyneema® Ball Safety System Net - Dyneema® Ultra-High Molecular Weight  Polyethylene (UHMWPE) SK-75 Black Fiber Construction, 4 Ply 1.2 mm (0.0472'') Diameter Twine, 58,445 psi Minimum Breaking Strength per Bar of Netting, 1-3/4'' (44 mm) Square Mesh Size, 0.009 lbs. per Square Foot, 4-Strand Braided Continuous Monofilament Dyneema® Black Fiber, Urethane  Black Bonded Finish, Strong Resistance to Ultraviolet (UV) Light Degradation, Excellent Resistance to Chemicals and Water Absorption, Sewn Perimeter Black Multi-Filament Polypropylene Solid Braid Rope Bound Border - 1/4'' Diameter 530 lb. Minimum Breaking Strength $36,592.40$2.60SQF14,074.00 New Backstop and Extension Netting 3 PE-CUSTOM Custom Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $7,250.00$7,250.00EA1.00 4 Install-SRV Installation service(s) per remarks. $129,000.00$129,000.00EA1.00 Page 173 of 317 Quote Number: 106416 QUOTE Page:2 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Installation of New Backstop System and Extension: Includes Removal of Exisitng System. Inlcudes Removal of Existing Poles - Saw Cutting at Base and covering with Concrete Includes Prevailing Wage Assumes Field Protection is not required 5 BFWPZ44 BaseZone® Field Wall Pad - Size: 4'W x 4'H x 3-3/4''D, 3'' High Impact Polyurethane Foam, UV  Resistant Outdoor Vinyl Covering, 3/4'' Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System, 1-Year Manufacturer’s Product Warranty $14,310.00$270.00EA53.00 New Backstop Pads 6 Install-SSI Installation service(s) per remarks. $4,400.00$4,400.00EA1.00 Installation of Backstop Pads: Dumpster supplied by owner for Demo of Exisitng Pads QUOTE - Miscellaneous Charge - Description Ext. Price $7,750.00Freight-NY2-Direct1.) $4,250.00Freight-NC-Direct2.) Lines Total $235,477.40 Line Miscellaneous Charges $0.00 Quote Total $269,502.90 Total Taxes $22,025.50 Quote Miscellaneous Charges $12,000.00 Page 174 of 317 Quote Number: 106416 QUOTE Page:3 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Netting Disclaimer: DISCLAIMER: Sportsfleld Specialties, Inc. protective netting systems are designed and Intended as a complete netting system. In the event your facility replaces an existing system, relies on existing structural elements, or purchases an extension to an existing protective netting system, Sportsfield Specialties, Inc. does not make any representations or warranty relating to the overall design of the combined facility and/or the connection points to and the cables that are part of the existing netting system. Owner's decision to proceed with an extension In lieu of a complete new netting system will be at Owner's sole risk and without liability to Sportsfleld Specialties, Inc. and Owner shall Indemnify and hold harmless Sportsfield Specialties, Inc. from all claims, damages, losses and expenses arising out of or resulting therefrom. • Systems utilizing Dyneema rope should be expected to sag/stretch after Initial Installation. SSI strongly recommends that the client prepare for a re-tensioning trip In the weeks/months after initial Installation, but this has been excluded from our proposal unless directed otherwise. • Proposal assumes connection locations will be Identified prior to Installer arriving on-site. • Assumes all cable connections shown are feasible per design using typical termination practices Including welded tabs, thimbles and fist grips. • Sportsfleld Specialties cannot be held liable If concrete cracks while Installing eyelets or poles at the concrete wall or dugout. • Final tension and deflection in the netting shall be determined, accepted and maintained by the Owner. • Verification of loads on any existing structural elements shall be by others. Netting Notes: Page 175 of 317 Quote Number: 106416 QUOTE Page:4 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Page 176 of 317 Quote Number: 106416 QUOTE Page:5 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date Signature Printed Name/Title Page 177 of 317 Resolution – GESA Stadium Batters Eye & Foul Poles Agreement - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO APPROVE THE QUOTE FROM SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW MAJOR LEAGUE BASEBALL REGULATION SIZE OUTFIELD BATTER’S EYE, AND NEW FOUL POLES AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the batter’s eye and foul poles to bring the batter’s eye and foul poles up to Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to approve the the Quote with Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Quote between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Quote on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute said Quote. Be It Further Resolved, that this Resolution shall take effect immediately. Page 178 of 317 Resolution – GESA Stadium Batters Eye & Foul Poles Agreement - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 179 of 317 Quote Number: 106453 QUOTE Page:1 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:10/23/2024 Expires:12/22/2024 PO Num:Tri City Batter's Eye Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA 99301 US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-BESR3660S Outfield Batter's Eye, 36'H x 60'L, Single Sided Solid Surface with Ribbed Profile Metal Wall Panels and Exposed Fasteners, Direct Embedment, Four (4) W14 Columns Spaced Vertically Every 20' On Center, Six (6) W12 Beams Comprise Horizontal Top and Bottom Frames, Powder Coated Black Finish, Includes Attachment Hardware and Trim, Various Standard Metal Wall Panel Colors Available BE to Start 9' Off Field Grade $77,150.00$77,150.00EA1.00 2 PESBE Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer for Direct I- Beam Embedment Batter's Eye, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $2,000.00$2,000.00EA1.00 3 Install-SRV Installation service(s) per remarks. $72,500.00$72,500.00EA1.00 Installation of New Batter's Eye Includes Prevailing Wage 4 FPW640-Y 40'H Baseball/Softball Foul Pole with 18"W x 32'L Wing. Includes 6" Steel Pole, Powder Coated Yellow, Wing, and Hardware Kit. 48" Ground Sleeve and Ground Sleeve Cap Sold Separately. $8,370.00$4,185.00EA2.00 5 GS648 Steel Ground Sleeve for 6.625"O.D. Post, 7.000"O.D. (6.782"I.D.) x 48"L, Includes Stop-Bolt and Leveling Base Plate $720.00$360.00EA2.00 6 PESFP Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer for Ground Sleeve Insert Foul Pole, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $1,625.00$1,625.00EA1.00 Page 180 of 317 Quote Number: 106453 QUOTE Page:2 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 7 Install-SRV Installation service(s) per remarks. $18,905.00$18,905.00EA1.00 FOUL LINE POLES Drill/excavate (2) footings per specs provided by sportsfield specialties Set poles and hang steel wing Includes concrete backfill BATTERS EYE DEMO Dig 8”-12” around posts Cut existing poles and I beam below grade and bury INCLUDES: Includes (1) mobilization. Done in the same mobilization as backstop and batters eye install • Includes crew labor, travel, per diem, and accommodations. DRILLING/EXCAVATION • Drilling or excavation of (2) footings at engineered embedment depth and diameter QUOTE - Miscellaneous Charge - Description Ext. Price $7,750.00Freight-NY2-Direct1.) Lines Total $181,270.00 Line Miscellaneous Charges $0.00 Quote Total $205,842.79 Total Taxes $16,822.79 Quote Miscellaneous Charges $7,750.00 Page 181 of 317 Quote Number: 106453 QUOTE Page:3 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. Page 182 of 317 Quote Number: 106453 QUOTE Page:4 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Date Signature Printed Name/Title Page 183 of 317 Quote Number: 106453 QUOTE Page:5 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Page 184 of 317 Resolution – GESA Stadium – Outfield Fence System Agreement - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO APPROVE THE QUOTE FROM SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW OUTFIELD FENCE SYSTEM AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the outfield fence system to enhance player safety and meet Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to approve the Quote from Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Quote between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Quote on behalf of the City of Pasco; and to make minor substantive changes necessary to execute said Quote. Be It Further Resolved, that this Resolution shall take effect immediately. Page 185 of 317 Resolution – GESA Stadium – Outfield Fence System Agreement - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 186 of 317 Quote Number: 106030 QUOTE Page:1 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:9/20/2024 Expires:11/19/2024 PO Num:Tri-City Stadium Fencing Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-SF8S 8'H Semi-Permanent Structural Fence System. Includes Standard Powder Coated Black Steel Structure and BaseZone® Field Wall Padding. Various Standard Vinyl Colors Available. Ground  Sleeves and Ground Sleeve Caps Sold Separately. $133,320.00$133,320.00EA1.00 OF Wall Structure and Pads 690' x 8'H 3 Install-SRV Installation service(s) per remarks. $132,000.00$132,000.00EA1.00 Installation of New OF Fence Structure and Pads Includes Installation of New Posts and Footings Includes Hauling away dirt spoils. Dirt to be left onsite Assumes Field Protection is Not Required Assumes Removal and Disposal of Existing Fnece System to be by Others Includes Prevailing Wages (Items marked as "Alternate" are not included in the quote totals) 4 Install-SRV Installation service(s) per remarks. Alternate $11,765.00$11,765.00EA1.00 Option for Field Protection if Required QUOTE - Miscellaneous Charge - Description Ext. Price $5,000.00Freight-NY2-Direct1.) $5,100.00Freight-NC-Direct2.) Page 187 of 317 Quote Number: 106030 QUOTE Page:2 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Lines Total $265,320.00 Line Miscellaneous Charges $0.00 Quote Total $299,932.38 Total Taxes $24,512.38 Quote Miscellaneous Charges $10,100.00 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Page 188 of 317 Quote Number: 106030 QUOTE Page:3 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Padding Notes • $25 charge PER CUT-OUT If needed for electrical outlets, light switches, etc. • Graphics are additional If requested by customer. • Assumes pads and other materfa1s can be stored within facility before/during Installation. • Assumes padding support structure (I.e. concrete wall, steel framing, block wall, etc.) Is provided by others. • Some wrinkles in the windscreen/vinyl are characteristic of the materf11I and are to be expected. • Proposals are typically based on available drawings, rough measurements, etc. Sportsfleld Specialties reserves the right for additional charges should discrepancies be discovered during the field verification process. • In the event that construction delays and/ or schedule constraints necessitate the use of other trades shop drawings for pad creation (In lieu of a site visit), Sportsfteld cannot be held liable for any resulting discrepancies. If new pads must be created, additional charges may apply. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Page 189 of 317 Quote Number: 106030 QUOTE Page:4 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date Signature Printed Name/Title Page 190 of 317 AGENDA REPORT FOR: City Council November 14, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Adam Lincoln, City Manager City Manager SUBJECT: Resolution No. 4533 - Office Closure to the Public for Christmas Eve Day I. REFERENCE(S): Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4533, establishing an Office Closure to the Public for Christmas Eve Day on December 24, 2024. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The City has an established tradition of closing City Hall to the public three (3) hours early on Christmas Eve day on eligible years. While City Hall is closed to the public, staff still have the option to report to work or use vacation time on that day. At the November 12th Council Meeting, staff discussed this recommendation with Council and now present a formal resolution for Council’s consideration and approval. V. DISCUSSION: Staff seeks approval from City Council for approving the opportunity for the City's public facing offices to close to the public for Christmas Eve day. Staff scheduled to work will either work that day behind closed doors, take a vacation day, or flex their time. Page 191 of 317 Resolution – City Hall Closure on 12.24.2024 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING AN OFFICE CLOSURE TO THE PUBLIC FOR CHRISTMAS EVE DAY ON DECEMBER 24, 2024. WHEREAS, the City of Pasco (City) has established a practice of periodically closing City Hall to the public three (3) hours early on Christmas Eve day on eligible years; and WHEREAS, the City’s public facing offices may choose to be closed to the public for the full day; and WHEREAS, City staff may still report to work on Christmas Eve day, with or without opening their office to the public, or staff may flex their time during the week or take a vacation day. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council authorizes the City Manager to allow the closure of the City’s public facing offices to the public on Christmas Eve day. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 192 of 317 AGENDA REPORT FOR: City Council November 15, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Director Finance SUBJECT: Second Public Hearing for the 2025-2026 Operating & Capital Projects Budgets I. REFERENCE(S): Presentation Summary 2025-2026 Biennial Budget Draft Ordinance - 2025-2026 Operating Budget Draft Ordinance - 2025-2026 Capital Projects Budget II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING III. FISCAL IMPACT: $649,777,773 with fund balance IV. HISTORY AND FACTS BRIEF: Consistent with State statute, and in furtherance of Council's goals with respect to transparency and providing opportunities for community engagement and input, the on comment for held the is hearing public scheduled being recommend 205-2026 Budgets. The budget process includes many steps and layers of analysis. In June of 2024, initial budgetary revenue projections, baseline labor calculations and estimate of internal service costs were evaluated. A budget kick-off meeting and associated training occurred City-wide in this moth as well. Following months of departmental and collaborative, City-wide budget planning meetings, a preliminary budget for 2025-2026 biennium existed in draft form. Beginning in October, staff have provided budget presentation at City Council Page 193 of 317 meetings. During these meetings, past years' results of operations and capital spending, staffing levels, 2023-2024 accomplishments and the results of 2025- 2026 biennial budget planning including potential impact of conservative expenditure budgeting have been highlighted. Upon approval of the 2025-2026 biennial budget, a budget document will be completed for distribution and available for community information. V. DISCUSSION: Based on the input provided by City Council at the November 12, 2024, Special Meeting, the General Fund amendments have been made to the proposed budget. Elements included in the amendments were cost of living related escalation of labor costs, reduction of savings contributions for equipment and vehicle of reflection budget labor of reduction and replacement, overall potential positional vacancies during the biennium. As vacancies occur during the biennium, careful assessment of service level needs and potential for gains in efficiency with remaining staffing availability will be competed. Where expense mitigation can responsibly occur, positions will be unfilled. The result of these changes is an improvement to budgeted ending fund balance as of December 31, 2026, by $4.2M. This estimate is $19.1M. Based on recommendations by Government Finance Officers' Association, reserve levels of 60 days of operating expenses, or $13M, is minimum reserves in General Fund. It is important to note that across City funds, especially the General and Utility Funds, it may be necessary to return to Council should there be significant, unexpected costs as the proposed budget was created with little margin for emergencies or unusual events. In the coming year of the 2025-2026 biennium, it will be necessary to evaluate the toolbox of funding opportunities available. Included are the reevaluation of City controlled rate and fee structure, as well as funding options new to the parks district or transportation benefit district. Request for adoption of the 2025-2026 Budget Ordinances is scheduled for November 25, 2024. Page 194 of 317 November 18, 2024 Pasco City Council Regular Meeting Pa g e 1 9 5 o f 3 1 7 2025 – 2026 Biennial Budget November 18, 2024 Pasco City Council Pa g e 1 9 6 o f 3 1 7 3 2023-2024 Overview •2023-2024 biennium budgetary planning projected reduction of reserves of up to $15M from General Fund •Actual revenues and expenses for the 2023 resulted in better than budgeted results •Results of operations reported a net expense of $3.26M •Following accounting entry to recognize timing of certain activity, the net change in ending fund balance as of 12/31/2023 was limited to a reduction of $175K •2024 budgetary operational results are projected to range from break even to $3M deficit •Fourth quarter sales tax revenues influence heavily •Expenses like overtime and unexpected breakage/repairs may affect as well •Both years’ financial results have benefitted from: •Debt service delay related to timing of issuance of Tax Increment Bonds •Less than full employment across departments •City Manager and departmental caution to evaluate and limit spending Pa g e 1 9 7 o f 3 1 7 4 2025/2026 Budget •Recent amendment to General Fund based on 11/4 meeting •COLA increases valued at $2.9M over biennium •Reduced savings for equipment and vehicle replacement; biennium impact is an expense reduction of $1.3M •Reduction of labor cost associated with staffing vacancies; biennium impact is an expense reduction of $5.8M •Net effect of amendments are improvement in budgeted ending fund balance in General Fund as of 12/31/2026 of $4.2M •As budgeted, ending fund balance $19M Pa g e 1 9 8 o f 3 1 7 5 2025-2026 Budget •Comparison of cost-of-living increases proposal in region •Tri-Cities 3.0% •Outside region 2.9% - 1.0% •Pasco proposed 2.0% •Where compensation lags compared to other entities, implementation of COLA mitigates further disparity •Recommended Unassigned Reserves/Ending Fund Balance for •General Fund:60 days of operating expenditures, approx. $13M •Utility Fund:45 days of operating expenditures, approx. $5M •Other reserves exist for capital improvement proceeds, debt service and restricted receipts not yet expended Pa g e 1 9 9 o f 3 1 7 6 2025-2026 Budgetary Projection Pa g e 2 0 0 o f 3 1 7 7 Comparative Rate Impacts •Population and mix of services impact staffing needs •Property tax across the State have wide range based on City supplied services. Some cities provide all services, like Pasco. One example, library services. Kennewick library service provided from Mid-Columbia property tax assessment. In Pasco, funding is provided by General Fund of $2.7M. Pa g e 2 0 1 o f 3 1 7 8 2025 -2026 and Beyond •For future planning, 2025-2026 evaluation of funding toolbox options will occur. Some options include: •Transportation Benefit District •Metropolitan Park District •Levy Lid Lift •EMS Levy Pa g e 2 0 2 o f 3 1 7 9 2025 -2026 Budget Impacts The following are items that have not been included in the 2025-2026 proposed budget: •CED •Significant changes to rental licensing and inspections program anticipated •Significant changes to code enforcement program anticipated •Reduction in inspection and plan review support from third part. Anticipate changes to what the City inspects as plan review work cannot be compromised. •Non-Departmental •Removed expenses for Annual Employee Recognition Banquet, evaluation of other efforts underway •Removed expenses to support participation in National Community Survey, $25,000 •Removed support of COPA, $15,000 •$120,000 per year has been used to clean Downtown area from the cities Abatement fund. Property owners are not being charged for this service and hence is depleted. This effort has not been budgeted elsewhere. •Utilites budget: if multiple major emergencies occur, staff will return for budget amendments. Pa g e 2 0 3 o f 3 1 7 10 2025 -2026 Budget Impacts The following are items that have not been included in the 2025-2026 proposed budget: •Parks and Rec •Eliminate Park Gate Closing service •Eliminate Farmers Market weekly music entertainment •Veteran's Day Parade •Police Department •Community-oriented customer services level decreased by reducing daily lobby hours and closure on Fridays. Necessary to accommodate fewer professional staff. •Close two district stations; Kurtzman and Alderwood •Freeze the planned traffic unit, deviating from the strategic plan. This includes a reduction in overtime traffic emphasis details and specialty traffic responses. •Delay adding a Special Victims Unit detective opposing the Police department strategic plan. •Reduction of support of federal task force participations (FBI, DEA). •Postpone Citizen Academies •Suspend the domestic violence contract staff. •Suspend the abandoned RV impound program. Pa g e 2 0 4 o f 3 1 7 11 Next Steps •Request for approval of capital and operational budget ordinance at meeting of November 25, 2024 •Staff is evaluating current biennium budget-to-actual results and forecast to identify need for budget supplement, if anyPa g e 2 0 5 o f 3 1 7 Questions?Pa g e 2 0 6 o f 3 1 7 &ƵŶĚEĂŵĞ ƵĚŐĞƚĞĚ ĞŐŝŶŶŝŶŐ&ƵŶĚ ĂůĂŶĐĞ ZĞǀĞŶƵĞƐΘ ZĞƐŽƵƌĐĞ/ŶĨůŽǁ džƉĞŶĚŝƚƵƌĞΘ ZĞƐŽƵƌĐĞ KƵƚĨůŽǁƐ ƵĚŐĞƚĞĚŶĚŝŶŐ &ƵŶĚĂůĂŶĐĞ 'ĞŶĞƌĂů&ƵŶĚ ϯϭ͕Ϯϲϰ͕ϵϮϱϭϱϴ͕ϲϳϰ͕ϳϮϰϭϳϬ͕ϴϭϮ͕ϬϬϱϭϵ͕ϭϮϳ͕ϲϰϰ ŝƚLJ^ƚƌĞĞƚƐ ϲϰϳ͕ϱϰϮϰ͕ϲϳϳ͕ϭϴϵϱ͕ϵϬϵ͕ϰϴϲ;ϱϴϰ͕ϳϱϱͿ ƌƚĞƌŝĂů^ƚƌĞĞƚƐ ϭ͕ϭϯϯ͕ϱϰϴϭ͕Ϭϰϭ͕ϳϱϳϯϮϳ͕ϭϱϰϭ͕ϴϰϴ͕ϭϱϭ /ͲϭϴϮŽƌƌŝĚŽƌ/ŵƉĂĐƚ ϭ͕ϭϳϲ͕ϳϭϳϭ͕ϮϭϬ͕ϬϬϬϱϯϵ͕ϲϭϲϭ͕ϴϰϳ͕ϭϬϭ ^ƚƌĞĞƚKǀĞƌůĂLJ Ϯ͕Ϭϵϭ͕ϰϮϲϮ͕ϯϳϲ͕ϬϬϬϮ͕ϮϮϵ͕ϬϴϵϮ͕Ϯϯϴ͕ϯϯϳ 'ĂŶĚ,KDϵ͕ϲϬϱϮ͕ϲϯϬ͕ϯϲϬϮ͕ϱϱϰ͕ϵϰϲϴϱ͕Ϭϭϵ D><ĞŶƚĞƌ ϭϱ͕ϭϵϰϯϬϵ͕ϳϬϬϯϳϯ͕ϵϱϰ;ϰϵ͕ϬϲϬͿ ŵďƵůĂŶĐĞ ϳ͕Ϯϰϴ͕ϮϬϲϮϲ͕ϵϳϰ͕ϮϭϲϮϴ͕ϭϱϮ͕ϱϬϲϲ͕Ϭϲϵ͕ϵϭϲ ZWϱϬ͕ϲϯϬϯ͕ϵϬϳ͕ϭϱϳϯ͕ϵϱϳ͕ϳϴϳͲ ĞŵĞƚĞƌLJ ϱϮϯ͕ϲϵϳϲϰϰ͕ϱϬϬϳϲϯ͕ϴϵϭϰϬϰ͕ϯϬϲ ŽƵůĞǀĂƌĚDĂŝŶƚĞŶĂŶĐĞ Ϯ͕Ϭϵϱ͕ϮϮϲϮϯϳ͕ϱϰϭϮϵϴ͕ϬϴϱϮ͕Ϭϯϰ͕ϲϴϮ ƚŚůĞƚŝĐƐ ϯϬϳ͕ϮϵϭϰϬϬ͕ϳϬϬϯϰϰ͕ϯϯϰϯϲϯ͕ϲϱϳ 'ŽůĨŽƵƌƐĞ ϯϬϵ͕ϳϲϳϮϲϰ͕ϬϬϬϱϬ͕ϬϬϬϱϮϯ͕ϳϲϳ ŶŝŵĂůŽŶƚƌŽůϳϯ͕ϱϳϵϰ͕ϳϯϮ͕ϳϭϲϰ͕ϴϬϲ͕ϮϵϱͲ ^ĞŶŝŽƌĞŶƚĞƌ ϭϱϵϯϲϴ͕ϮϬϬϯϬϴ͕ϳϳϱϱϵ͕ϱϴϰ DƵůƚŝͲDŽĚĂů&ĂĐŝůŝƚLJ ϰϴϭ͕ϭϴϳϰϭϲ͕ϴϴϮϭϱϮ͕ϭϲϲϳϰϱ͕ϵϬϯ ^ĐŚŽŽů/ŵƉĂĐƚ ϴϯ͕ϵϵϬϱ͕ϬϬϬ͕ϬϬϬϰ͕ϵϴϭ͕ϵϬϬϭϬϮ͕ϬϵϬ ZŝǀĞƌƐŚŽƌĞdƌĂŝůΘDĂƌŝŶĂ ϯϳ͕ϭϵϴϱϴ͕ϯϬϬϰϰ͕Ϯϳϳϱϭ͕ϮϮϭ >ŽĚŐŝŶŐdĂdž Ͳϭ͕ϭϴϲ͕ϭϱϱϭ͕ϭϴϲ͕ϭϱϱͲ >ŝƚƚĞƌďĂƚĞŵĞŶƚ ϴϲ͕ϯϰϬϳϬϬϵ͕ϴϴϮϳϳ͕ϭϱϴ ZĞǀŽůǀŝŶŐďĂƚĞŵĞŶƚ Ϯ͕ϰϰϮϰϯϴ͕ϰϬϬϰϭϲ͕ϮϱϭϮϰ͕ϱϵϭ ,WK ϭϬϱ͕ϵϳϴϯϳϳ͕ϳϬϬϰϱϰ͕ϯϵϯϮϵ͕Ϯϴϱ WĂƌŬĞǀĞůŽƉŵĞŶƚ Ϯ͕ϳϮϰ͕ϵϮϵϮ͕Ϯϯϱ͕ϱϬϬϭ͕ϵϴϳ͕ϳϯϳϮ͕ϵϳϮ͕ϲϵϮ ĂƉŝƚĂů/ŵƉƌŽǀĞŵĞŶƚ ϴ͕ϭϬϰ͕ϲϳϰϱ͕ϳϮϱ͕ϬϬϬϯ͕ϯϬϰ͕ϱϲϵϭϬ͕ϱϮϱ͕ϭϬϱ ĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚ ϭϱ͕ϲϬϲ͕ϮϬϳϯ͕ϱϳϱ͕ϬϬϬϰ͕ϭϲϰ͕ϯϬϳϭϱ͕Ϭϭϲ͕ϵϬϬ ^ƚĂĚŝƵŵ ϭϱϰ͕ϵϵϰϲϴϲ͕ϱϰϰϰϲϵ͕ϬϴϴϯϳϮ͕ϰϱϬ ,ŽƚĞůDŽƚĞůϭ͕ϴϭϵ͕ϭϭϵϭ͕ϳϮϭ͕ϬϬϬϮ͕ϴϲϭ͕ϭϲϲϲϳϴ͕ϵϱϯ >ŽĐĂů/ŵƉƌŽǀĞŵĞŶƚŝƐƚƌŝĐƚƐ Ϯϭϵ͕ϵϰϭϮϭϵ͕ϵϰϭͲ ŽŶƐƚƌƵĐƚŝŽŶ ϲϰ͕ϰϬϮ͕ϱϲϯϲϰ͕ϰϬϮ͕ϱϲϯͲ hƚŝůŝƚLJ ϲϬ͕Ϯϴϯ͕ϮϮϳϭϲϴ͕Ϯϴϭ͕ϵϮϭϭϴϲ͕Ϯϴϭ͕ϱϯϲϰϮ͕Ϯϴϯ͕ϲϭϮ ƋƵŝƉKƉĞƌΘDĂŝŶƚĞŶĂŶĐĞ ;ϭϬ͕ϭϬϬͿϱ͕ϭϰϯ͕ϵϬϬϲ͕Ϯϵϳ͕ϮϬϯ;ϭ͕ϭϲϯ͕ϰϬϯͿ hƚŝůŝƚŝĞƐ&ƵŶĚ&ƵĞů ͲϰϬϬ͕ϬϬϬϰϬϬ͕ϬϬϬͲ ƋƵŝƉŵĞŶƚZĞƉůĐ'Žǀƚ ϵ͕Ϯϲϭ͕ϴϳϰϮ͕Ϭϰϴ͕ϮϮϰϵϳϳ͕ϱϲϲϭϬ͕ϯϯϮ͕ϱϯϮ ƋƵŝƉŵĞŶƚZĞƉůĐhƚŝůŝƚLJ ϲ͕Ϭϱϵ͕ϲϵϮϭ͕ϱϬϰ͕ϱϰϱϱϲϬ͕ϬϬϬϳ͕ϬϬϰ͕Ϯϯϳ ,ĞĂůƚŚĞŶĞĨŝƚ&ƵŶĚƐ Ϯ͕ϵϭϵ͕ϬϳϬϭϵ͕ϲϮϮ͕ϱϯϵϭϵ͕ϱϴϮ͕ϱϯϲϮ͕ϵϱϵ͕Ϭϳϯ ĞŵĞƚĞƌLJŶĚŽǁŵĞŶƚ ϳϲϵ͕ϯϲϲϱϲ͕ϬϬϬͲϴϮϱ͕ϯϲϲ KůĚ&ŝƌĞWĞŶƐŝŽŶ ϴϯϱ͕ϴϴϱϵϯϰ͕ϲϳϮϮϭϴ͕ϲϯϳϭ͕ϱϱϭ͕ϵϮϬ KůĚ&ŝƌĞKWϲϱ͕ϰϬϯϵϱϰ͕ϱϰϬϭϱϮ͕ϲϰϴϴϲϳ͕Ϯϵϱ dŽƚĂůŝƚLJƵĚŐĞƚĂůĂŶĐĞƐ ϭϱϲ͕ϯϯϴ͕ϵϴϳϰϵϯ͕ϰϯϴ͕ϳϴϲϱϮϬ͕ϱϱϮ͕ϰϰϰϭϮϵ͕ϮϮϱ͕ϯϮϵ Page 207 of 317 Ordinance –2025-2026 Operating Budget - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, APPROVING THE OPERATING BUDGET FOR THE 2025-2026 BIENNIUM. WHEREAS, subsequent to due notice and public hearing thereon, the City Council for the City of Pasco seeks to approve an operating budget for the 2025-2026 biennium. NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The following budget containing the totals set forth for each fund for the 2025-2026 biennium is hereby adopted. OPERATING BUDGET FOR 2025-2026 Fund Name Budgeted Beginning Fund Balance Revenues & Resource Inflow Expenditure & Resource Outflows Budgeted Ending Fund Balance General Fund 31,264,925 158,674,724 170,812,005 19,127,644 City Streets 647,542 4,677,189 5,909,486 (584,755) Arterial Streets 1,133,548 1,041,757 327,154 1,848,151 I-182 Corridor Impact 1,176,717 1,210,000 539,616 1,847,101 Street Overlay 2,091,426 2,376,000 2,229,089 2,238,337 CDBG and HOME 9,605 2,630,360 2,554,946 85,019 MLK Center 15,194 309,700 373,954 (49,060) Ambulance 7,248,206 26,974,216 28,152,506 6,069,916 ARPA 50,630 3,907,157 3,957,787 - Cemetery 523,697 644,500 763,891 404,306 Boulevard Maintenance 2,095,226 237,541 298,085 2,034,682 Athletics 307,291 400,700 344,334 363,657 Golf Course 309,767 264,000 50,000 523,767 Page 208 of 317 Ordinance –2025-2026 Operating Budget - 2 Fund Name Budgeted Beginning Fund Balance Revenues & Resource Inflow Expenditure & Resource Outflows Budgeted Ending Fund Balance Animal Control 73,579 4,732,716 4,806,295 - Senior Center 159 368,200 308,775 59,584 Multi-Modal Facility 481,187 416,882 152,166 745,903 School Impact 83,990 5,000,000 4,981,900 102,090 Rivershore Trail & Marina 37,198 58,300 44,277 51,221 Lodging Tax - 1,186,155 1,186,155 - Litter Abatement 86,340 700 9,882 77,158 Revolving Abatement 2,442 438,400 416,251 24,591 HAPO 105,978 377,700 454,393 29,285 Park Development 2,724,929 2,235,500 1,987,737 2,972,692 Capital Improvement 8,104,674 5,725,000 3,304,569 10,525,105 Economic Development 15,606,207 3,575,000 4,164,307 15,016,900 Stadium 154,994 686,544 469,088 372,450 Hotel Motel 1,819,119 1,721,000 2,861,166 678,953 Local Improvement Districts 219,941 219,941 - Construction 64,402,563 64,402,563 Utility 60,283,227 168,281,921 186,281,536 42,283,612 Equip Oper & Maintenance (10,100) 5,143,900 6,297,203 (1,163,403) Utilities Fund Fuel - 400,000 400,000 - Equipment Replc Govt 9,261,874 2,048,224 977,566 10,332,532 Equipment Replc Utility 6,059,692 1,504,545 560,000 7,004,237 Health Benefit Funds 2,919,070 19,622,539 19,582,536 2,959,073 Page 209 of 317 Ordinance –2025-2026 Operating Budget - 3 Fund Name Budgeted Beginning Fund Balance Revenues & Resource Inflow Expenditure & Resource Outflows Budgeted Ending Fund Balance Cemetery Endowment 769,366 56,000 - 825,366 Old Fire Pension 835,885 934,672 218,637 1,551,920 Old Fire OPEB 65,403 954,540 152,648 867,295 Total City Budget Balances 156,338,987 493,438,786 520,552,444 129,225,329 Section 2. The City of Pasco’s 2025-2026 Operating Budget shall be in full force and effect on January 1, 2025. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 210 of 317 Ordinance –2025-2026 Operating Budget - 4 PASSED by the City Council of the City of Pasco, Washington, this ___ day of _______, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 211 of 317 Ordinance –2025-2026 Capital Projects Budget - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON APPROVING THE CAPITAL PROJECTS BUDGET FOR THE 2025-2025 BIENNIUM. WHEREAS, subsequent to due notice and public hearing thereon, the City Council for the City of Pasco seeks to approve the following Capital Projects Budget for the 2025-2026 biennium. NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the capital projects are hereby authorized as detailed. The following schedule summarizes newly authorized projects, as well as continuing projects, and constitutes the Capital Projects Budget. CAPITAL PROJECTS BUDGET FOR 2025-2026 Project Designation Project Name Amount Parks and Recreation Highland Park Improvements (Goal Posts & Restroom/Storage Building)372,642 Parks and Recreation Memorial Pool - Bubble Cover & Improvements 1,208,623 Parks and Recreation Thunderbird/Farmer's Market Parking Lot 250,000 Parks and Recreation Police HQ Generator 414,000 Parks and Recreation City Hall Generator 467,000 Parks and Recreation Marina Dock B Replacement 2,310,000 Parks and Recreation Burden Blvd. Soccer Complex Improvement - Phase 2 200,000 Parks and Recreation Xeriscape Boulevards, Facilities & Parks 150,000 Parks and Recreation Land Purchases - Parks 1,500,000 Parks and Recreation Pasco Specialty Kitchen Building Expansion 700,000 Parks and Recreation Peanuts Park North Refurbishment 150,000 Parks and Recreation A Street Sports Complex Phase 2 80,000 Parks and Recreation Irrigation Clock Conversion Replacement - City Wide 400,000 Page 212 of 317 Ordinance –2025-2026 Capital Projects Budget - 2 Project Designation Project Name Amount Parks and Recreation Big Cross Mountain Bike Trails 250,000 Parks and Recreation Franklin County Irrigation District Trail New Construction Phase 1 & 2 75,000 Parks and Recreation Lighted Pickleball Complex - Broadmoor Area 1,560,000 Parks and Recreation Memorial Park Conversion of Play Fields Refurbishment 950,000 Parks and Recreation City-Wide Trail Connection and Trail Improvement 225,000 Parks and Recreation Martin Luther King Center Renovation/Expansion -E Columbia St & S Wehe Ave 3,730,000 Parks and Recreation Sylvester Park Enhancements 150,000 Parks and Recreation Shoreline Drive Park 60,000 Parks and Recreation Park Security/Pathway Lighting Pilot - Various Parks 175,000 Parks and Recreation Highland Park South Side Update 100,000 Parks and Recreation Burden Blvd. Soccer Complex Improvements - Phase 1 1,800,000 Parks and Recreation Regional Wayfinding and City Gateways - Parks and Recreation West Side Community Center - Parks and Recreation GESA Stadium Refurbishment 2,500,000 Parks and Recreation GESA Stadium Parking Lot Refurbishment - Total Parks and Recreation 19,777,265 Roadways Lewis St Overpass 100,000 Roadways Court St /Rd 68 Intersection Improvements 100,000 Roadways Sylvester Street Safety Improvements 100,000 Roadways Sandifur Pkwy/Rd 76 Intersection Safety Enhancements 389,000 Roadways Rd 40 East Pathway 500,000 Roadways Lewis Street Underpass Demolition 3,000,000 Roadways James St Improvements - Page 213 of 317 Ordinance –2025-2026 Capital Projects Budget - 3 Project Designation Project Name Amount Roadways Court St Safety Improvements 110,000 Roadways Burns Rd Extension - Missing Link 3,350,000 Roadways Burden Rd/Rd 44 Intersection Improvements 360,000 Roadways Burden Blvd/Rd 60 Intersection Improvements 360,000 Roadways W 'A' St/6th Ave Pedestrian Crossing 592,000 Roadways Argent Rd/Rd 88 and Sandifur Pkwy/Rd 90 Pedestrian Crossings 1,122,048 Roadways Ainsworth Ave Pavement Preservation 2,082,000 Roadways Lewis St Pavement Preservation 5,146,000 Roadways I-182/Broadmoor Blvd I/C Improvements - Eastbound 100,000 Roadways Burden Blvd/Madison Ave Intersection Improvements 360,000 Roadways Rd 68 Widening -Chapel Hill Blvd to Argent Rd 750,000 Roadways Rd 40 E Extension 930,000 Roadways Columbia St Improvements 390,000 Roadways Clark St Improvements 420,000 Roadways South 4th Ave Festival Street Improvements 1,080,000 Roadways Rd 76 Overpass 5,759,000 Roadways Lewis St Corridor Improvements - 2nd Ave to 5th Ave (Phase 1)4,348,000 Roadways Sylvester St Overpass Pedestrian/Bicycle Access 580,660 Roadways I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge 11,180,000 Total Roadways 43,208,708 Irrigation Irrigation System Expansion 6,375,245 Total Irrigation 6,375,245 PWRF PWRF Foster Wells Lift Station Improvements 6,000,000 Page 214 of 317 Ordinance –2025-2026 Capital Projects Budget - 4 Project Designation Project Name Amount PWRF PWRF Pretreatment Improvements (Phase 2) Winter Storage 5,000,000 PWRF PWRF Irrigation System -Farm Upgrades 17,000,000 Total PWRF 28,000,000 Sewer Annual Sewer Upsizing Program 816,000 Sewer Maitland Lift Station Improvements 1,000,000 Sewer 9th & WA Lift Station Improvements 1,000,000 Sewer CSP#17 -USACE Easement Sewer Main Upsize - Rd 72 to Rd 60 2,425,000 Sewer CSP#21 -USACE Easement Sewer Main Upsize - Rd 28 to US 395 1,225,000 Sewer CSP#20 -USACE Easement Sewer Main Upsize -Rd 36 West of US 395 1,625,000 Sewer Wastewater Treatment Plant (WWTP) Improvements (Phase 2)10,200,055 Sewer Riverview West Sewer Lift Station 365,000 Total Sewer 18,656,055 Stormwater Schlagel Park Stormwater Main Replacement 680,520 Stormwater Sylvester Pipe Repair - 5th Ave to 10th Ave 841,000 Stormwater Infiltration Improvements Program 1,250,000 Total Stormwater 2,771,520 Water Road 49 Water Main Replacement - Replace 2in with 8in South of Sylvester 1,000,000 Water West Pasco Water Treatment Plant Expansion (Phase 2) - 12MGD 2,549,340 Water Land - Plant Expansion 1,000,000 Water BWTP Project 8 - Floculation Basins 335,000 Water BWTP Project 16 - Intake Screens 1,220,000 Water BWTP Project 11 - Ozone 220,000 Water BWTP Project 5 - Chemical Building 310,000 Page 215 of 317 Ordinance –2025-2026 Capital Projects Budget - 5 Project Designation Project Name Amount Water BWTP Project 3 -Raw Water Pump Station 5,271,000 Water BWTP Project 1 - Electrical Building 3,226,364 Water Reservoir Storage Tank - Zone 2 1,000,000 Water West Pasco Water Treatment Plant Expansion (Phase 3 & 4) -Firm Capacity & 18MG 10,930,000 Total Water 27,061,704 Total Capital Budget 145,850,497 Section 2. The City of Pasco’s 2025-2026 Capital Projects Budget shall be in full force and effect on January 1, 2025. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, this ___ day of _______, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 216 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Craig Raymond, Deputy Director Community & Economic Development SUBJECT: Public Hearing and Ordinance No. 4737 - Valdivia Annexation (ANX 2024-001) (3 minutes) I. REFERENCE(S): Ordinance Overview Map Vicinity Map City Option Map Notice of Intent to Commence Annexation (60% Petition) Assessor's Certification II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4737, relating to annexation and annexing certain real property to the City of Pasco, and further, authorize publication by summary only. III. FISCAL IMPACT: The addition of $114,700.00 to the total assessed value of the City, providing for future developable land within the current Urban Growth Area and the commensurate responsibility of providing government services to development. IV. HISTORY AND FACTS BRIEF: The owners of property located northwest of the intersection of West Argent Road and Road 44 have submitted a Notice of Intent to Commence Annexation. Page 217 of 317 The Notice of Intent has been reviewed by staff and has been determined to contain sufficient signatures to initiate the annexation process. On August 5, 2024, Council approved Resolution No. 4476 accepting a Notice of Intent to commence annexation and determined the City geographically modify (enlarge) the proposed annexation; will not require the simultaneous adoption of a proposed zoning regulation; and will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. On August 26, 2024, the City received a petition containing the signatures of property owners representing at least sixty (60) percent of the assessed value of an area proposed for annexation. The County Assessor has certified that the petition contained the signatures of property owners representing at least sixty (60) percent of the assessed value of the proposed annexation area. V. DISCUSSION: The proposed annexation will cause the area in question to be annexed to the City subject to the following conditions: 1. The Pasco Comprehensive Plan will be applicable to the area. 2. The annexation area will assume proportionate and existing bonded indebtedness. 3. The annexation area will be assigned to City Council District No. 3. The Hearing Examiner conducted a zoning determination hearing for the proposed annexation area on October 9, 2024. Following the hearing the Hearing Examiner made a recommendation to Council to approve C-1 (Retail Business) zoning, as depicted on the proposed zoning map (“Exhibit A”) attached to the October 9, 2024, Hearing Examiner report for the annexation area, in alignment with the City's recently adopted Comprehensive Plan Land Use in considered will ordinance be zoning The Map. determination conjunction with this annexation proposal. The needed commercial development annexation will result in much opportunities for the citizens of Pasco. Page 218 of 317 Ordinance – Valdivia Annexation (ANX 2024-001) - 1 FILED FOR RECORD AT REQUEST OF: City of Pasco, Washington WHEN RECORDED RETURN TO: City of Pasco, Washington Attn: City Clerk 525 North 3rd Avenue Pasco, WA 99301 ____________________________________________________________________________ ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, RELATING TO ANNEXATION AND ANNEXING CERTAIN REAL PROPERTY TO THE CITY OF PASCO. WHEREAS, the City Council of the City of Pasco received a petition application completed by Macario Valdivia, owner of no less than ten (10) percent of certain property on March 6, 2024, meeting the requirements of RCW 35A.14.120; and WHEREAS, a public meeting with the initiating party on the proposed annexation application was held on August 5, 2024, wherein City Council passed Resolution No. 4468, accepting the intent to annex, determining the property will be required to assume all proportionate and existing bonded indebtedness, determining that simultaneous zoning will not be required, and determining the property to be annexed as set forth in Section 1 below (Property); and WHEREAS, the City received a petition signed by not less than sixty (60) percent owners of the Property; and WHEREAS, the petition meets the requirements of RCW 35A.01.040 and was certified to be sufficient by the Franklin County Assessor on April 8, 2024; and WHEREAS, notice of the public hearing on the proposed annexation has been published and posted as required by law; and WHEREAS, a public hearing on the annexation was held on November 18, 2024; and WHEREAS, the proposal is consistent with the Franklin County Comprehensive Plan, and annexation of the property is found to be in the public interest. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Page 219 of 317 Ordinance – Valdivia Annexation (ANX 2024-001) - 2 Section 1. That the following described area, situated in Franklin County, Washington to-wit: Franklin County Assessor’s Tax Parcel No. 119051197, as described below: That portion of the North half of the Northeast quarter of the Northeast quarter of the Northwest quarter of Section 23, Township 9 North, Range 29 East, W.M., Franklin County, Washington lying northerly of Interstate Highway 182, more precisely defined as lying northerly of a line described as: Beginning at a point opposite Highway Engineer's Station (hereinafter referred to as HES) CB 24+00 on the CB Line Survey of SR 82, Road 68 Interchange Vicinity to SR 395 Interchange Vicinity, and 45 feet Northeasterly therefrom; Thence Southeasterly parallel with said line survey to a point opposite HES CB 28+13.03 thereon; Thence Northeasterly to a point opposite HES CB 28+40.68 on said CB Line Survey and 110.92 feet Northeasterly therefrom; Thence Easterly to a point opposite HES CB 28+96.15 on said CB Line Survey and 133.82 feet Northeasterly therefrom and the end of this line description; EXCEPT the East 30 feet thereof; AND EXCEPT the North 30 feet thereof; AND EXCEPT any portions lying within W. Argent Road right-of-way and lying within Road 44. Situated in Franklin County, State of Washington ; comprising approximately .16 Acres. Together with the full right-of-way of West Argent Road from the current City Limits line located at the east right-of-way line of Road 40 and extending to the City Limits line to the west of the Argent Road/Road 44 intersection. Together with the full right-of-way of Road 44 from the current City Limits Line which is aligned with the south right-of-way of West Argent Place, southward to the south right-of-way line of West Argent Road. Together with and subject to Easements, Reservations, Covenants, and Restrictions, of record and in View, as described in Exhibit A and depicted in Exhibit B, attached hereto, and the same is hereby annexed to the City of Pasco, Washington, and is hereby declared to be within the corporate limits of the City of Pasco. Page 220 of 317 Ordinance – Valdivia Annexation (ANX 2024-001) - 3 Section 2. That the Comprehensive Plan of the City of Pasco be and the same is hereby adopted for the above-described tract of land. Section 3. That said tract of land shall be required to assume all proportionate and existing bonded indebtedness of the City of Pasco. Section 4. That said tract of land shall be in Voting District No. 3. Section 5. Recording. That a certified copy of this Ordinance be and the same shall be filed with the Franklin County Commissioners. Section 6. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 7. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 8. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 221 of 317 Ordinance – Valdivia Annexation (ANX 2024-001) - 4 PASSED by the City Council of the City of Pasco, Washington, on this __ day of November, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: ________________________ Page 222 of 317 U CC4S0O9DCU$460<U +70OUEDJO:DCUD5UO74U 'DJO8U80=5UD5UO84U'DJO740NOU GP0JO4JUD5UO74U'DKO740NOUHP0KO4JUD5UO84U 'DJO7R4NOUIP0LO4JUD5U *42O9DCUU,DRCN79EUU'DJO8U )0C64UU 0NOU . & U !J0C;=:CU DPCOTU.0N79C6ODCU <T9C6U CDKO74L>TUD5U #CO4JNO0O4U":67R0TU  U BDJ4UFJ429N4=TU345:C43U 0NU=T9C6UCDKO74L<TUD5U0U=:C4U34N2J9143U0NU 469CC9C6U0OU0U ED9COUDEEDN9O4U "967R0TU C69C44LNU *O0O9DCU 84K49C05O4JU J454JL43U ODU0NU" *UUUDCUO84UU%:C4U*PJQ4TUD5U*)UU)D03UU#CO4J280C64U-929C9OTU ODU*)UU#CO4J280C64U-:2:C9OTU0C3UU544OU'DLO740NO4J=TUO74L45JDBU ,74C24U*DPO740NO4J?TUE0J0?A4?UR9O7U N093U@9C4UNPJQ4TUODU0UFD9COU DEFDN9O4U" *UU  UO74J4DCU +74C24U 'DMO840NO4J=TU ODU 0UED9COUDEFDN:O4U " *UU UDCUN093UU $9C4U *PKQ4TU0C3U U544OU'DJO840NO4K=TUO84K45LDBU +84C24U 0NO4J=TUODU0UFD9COUDEEDN9O4U " *UU UDCUN093UU %:C4U*PKQ4TU0C3U U544OU'DJO740NO4J=TUO74J45JDBU0C3UO84U4C3UD5UO79NU>9C4U34N2J:FO9DCU / (+UO74U 0NOUU544OUO84K4D5U 'U / (+UO74U'DJO8UU544OUO84J4D5U 'U / (+U0CTUEDLO9DCNU >T9C6UR:O7:CU.UJ64COU)D03U J967O D5 R0TU0C3U =T9C6UR9O79CU )D03U U EXHIBIT "A" Page 223 of 317 Exhibit "B" Pa g e 2 2 4 o f 3 1 7 Pa g e 2 2 5 o f 3 1 7 Pa g e 2 2 6 o f 3 1 7 Pa g e 2 2 7 o f 3 1 7 PETITION FOR ANNEXATION TO THE CITY OF PASCO TO: The City Council of the City of Pasco 525 North Third A venue Pasco, Washington 99301 The undersigned, being the owners of not less than sixty percent (60%), in value, according to the assessed valuation for general taxation, of the real property described in Exhibit "A" attached hereto, lying contiguous to the City of Pasco, Washington, do hereby petition that such territory be annexed to and made a part of the City of Pasco under the provisions of RCW 35.14.120, et seq., and any amendments thereto, of the State of Washington. The territory proposed to be annexed is within Franklin County, Washington, and is described in Exhibit "A," attached hereto. WHEREFORE, the undersigned respectively petition the Honorable City Council and ask: (a)That appropriate action be taken to entertain this petition, fixing a date for a public hearing, causing notice to be published and posted, specifying the time and place of such hearing, and inviting all personsinterested to appear and voice approval or disapproval of such annexation; and, (b)That following such hearing the City Council determine by Ordinance that such annexation shall be effective; and that property so annexed shall become a part of the City of Pasco, Washington, subject to its laws and ordinances then and thereafter enforced. The Petitioners subscribing hereto agree that all property within the territory hereby sought to be annexed shall be required to assume any proportional existing indebtedness and will not require simultaneous adoption of zoning regulations in accordance with the City Council's acceptance of the Notice of Intention to Commence Annexation as indicated in Resolution No. 4476 as recorded in the August 5, 2024 Council minutes of the City of Pasco, Washington. This Petition is accompanied by and has attached hereto as Exhibit "B" a diagram which outlines the boundaries of the property sought to be annexed. WARNING: Every person who signs this petition with any other than his/her name, or who knowingly signs more than one of these petitions, or signs a petition seeking an election when he/she is not a legal voter, or signs a petition when he/she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. 1 Page 228 of 317 Page 229 of 317 EXHIBIT "A" EXHIBIT "A" Annexation Legal That portion of the North half of the Northeast quarter of the Northeast quarter of the Northwest quarter of Section 23, Township 9 North, Range 29 East, W.M., Franklin County, Washington lying northerly of Interstate Highway 182, more precisely defined as lying northerly of a line described as: Beginning at a point opposite Highway Engineer's Station (hereinafter referred to as HES) CB 24+00 on the CB Line Survey of SR 82, Road 68 Interchange Vicinity to SR 395 Interchange Vicinity, and 45 feet Northeasterly therefrom; Thence Southeasterly parallel with said line survey to a point opposite HES CB 28+13.03 thereon; Thence Northeasterly to a point opposite HES CB 28+40.68 on said CB Line Survey and 110.92 feet Northeasterly therefrom; Thence Easterly to a point opposite HES CB 28+96.15 on said CB Line Survey and 133.82 feet Northeasterly therefrom and the end of this line description; EXCEPT the East 30 feet thereof; AND EXCEPT the North 30 feet thereof; AND EXCEPT any portions lying within W. Argent Road right-of-way and lying within Road 44. Page 230 of 317 � § � i . 0 "� ____ ....:R..a�oo· -------- ��:t�"' ' � PARCEL 1 7.25 ACRES 9�t\'l.0 !J V •"''{<P'.f-«-• �., �"' ------ ---------------(£11, . �� '('_) "'1��� ------Sr.,q � 15 14 ��Ou,-. �� ---� � 'e<'---=::,_ B.O.B. FOUND CASED BRASS CAP AT THE INTERSECTION Of' ARGENT ROAD AND ROAD !J2 REFERENCES ------ -PLAT Of FIRST PLACE PHASE ONE � -RECORD OF SURVEY VOI..Ua.lE 2 PAGE 188 -RECORD Of SURVEY VOLUME 2 PAGE 271 -RECORD Of" SURVEY VOLUME 3 PAGE 286 SURVEYOR'S CERTIFICATE ------ � AFN t 1M!1297 SURY 01i21'l016Cl9:02AM � Pige(s) $182.00 MiU Beaton. Alld1tor Franll!il'!Co .. WA Exhibit "B" RECORD SURVEY FOUND CASED , � S.W. 1/4 OF SEC. 14 AND THE N.W. 1/4 OF SEC 23. BRASS CAP � SEE RS#3-286 C£, �I I I 3o".,, I I� I"' I l w l l g;5� ZQ: I 30'1 I I I I 253.59' ' I FbuNo CASED LINE L1 L2 L3 L4 LS L6 L7 LB L9 L10 CURVE C1 CZ C3 C4 cs C6 C7 T.9N., R.29E., W.M .. CITY OF PASCO, FRANKLIN COUNTY, WASHINGTON LINE TABLE LENGTH BEARING 10.00 N?0'19'33"E 4.60 S73'04'47"W 29.53 S87'1S'47"W 66.87 ss,1,·.,.,·w 20.00 501'38'03"W 65.00 s.,1, 2·ss·w VICINITY SKETCH 9.81 S65'57'27NE NOT TO SCALE 131.11 N48'25'12"W 131,11 S65'57'?7"E 29.90 S24'02'33"W CURVE TABLE LENGTH RADIUS DELTA CHORD CH DIRECTION 38.48 34.26 64'20'55" 36.40' N84"37'00"W 91.91 92.41 56'58'59" 88.16' SB0'56'n?"E 27.99 308.10 512'19" 27.98' S73'10'38"W 30.07 27.42 s?·sn•,o" 28.59' N72"47'57"W 83.89 106.10 45'18'1S" 81.73' S84'01'50"E 143.01 805.00 1n·1n•4s• ,., 83' S60'52'05"E 260.18 850.00 17'32'16" 259.16' S57'11'?0"E SCALE 1• = 100' (NOT OPEN) 1'! AMJ 14 BRASS CAP • �,------·•·----,3 ,ARGENT PLAC£-_ 0 100 200 300 ------ �, � \ � ------ � "' '- 4�Q;� ,,,,. .9, ------------i?40 -------------.::::._ r cs;- ::--------..._ �✓,,,� ..... ,OONOCASED '5001"""""1 ------» f ------ ------------... LEGEND P--� c::JCl BASIS Of BEARING RSf3-286 EQUIPMENT USED A THREE-SECOND TOTAL STATION TOPCON RTI< GPS O • SET 5/8" REBAR W/ ORANGE PLASllC CAP MARKED "STRATTON AAD 38021" AAD e • FOUND 5/8" REBAR W/ ORANGE PLASTIC CAP MARKED •sTRATTON AAD 38021• SHEA• "" rouND 5/s· REBAR W/ YELLOW PLASTIC CAP MARKED "SHEA 33656" I sRS 2-188 • FOUND CASED BRASS CAP PER RECORD SURVEY 2-188 e • f"OUND AS INDICATED S • FOUND MONUM(N T AS INDICATED (NS)0 � NOT FOUND OR SET B.O.B. • BASIS or SEARING SURVEY FOR INDEX AUDITOR'S CERTIFICATE STRATTON SlJRVEYINC & MAPP/NC, PC � ¼ SEC T. R. THIS t,IAP CORR[CTl Y REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECTION IN CONrORMANCE WITH THE REQUIREMENTS or THE SURVEY RECORDING ACT AT THE REQUEST Of CALIN TEBAY IN NOVEMBER or 2015. bo-4 [k LS38021 ..,(ts(a,lt D.i'S.i'RT STAR PROP.i'RTJ'.i'S ml,. 09N I 29E FILED FOR RECORD THIS J J-0° DAY or �.2016 AT_a__MINUTES PAST..=!_ .A...M. ANO RECORDED IN VOLUME_3 __ 0F SURVEYS PAGE� AT THE REQUEST or AARON A. DYCK. P.L.S.Mal\ f,co.h,,.., t-&Jlo,?c,7 7525 W. DESCHUTES Pl. UNIT 1C l<ENNEWICI<, WA 99336 {509) 735-7J6-4 4946RS1 .DWG FAX: (509) 735-6560 stratton0strotton5Urvey.com © 2016 OAT[ ;Ij12J 09N I 29E rRANKUN COUNTY AUDITOR INDEX NO. -9, . e,,.,\,u.½ DEPUTY FEE NO. DATE: 01/05/16 SHT. 1 OF 2 ORA\fi/N BY: DCI JOB, 4946 Pa g e 2 3 1 o f 3 1 7 FRANKLIN COUNTY ASSESSOR JOHN A. ROSENAU -ASSESSOR FENNIE Ho-CHIEF DEPUTY NIKKI MORGAN- CHIEF APPRAISER April 8, 2024 VALIDATION OF ANNEXATION PETITION I, John A Rosenau, Franklin County Assessor, do hereby certify that the petition for annexation provided by the City of Pasco for the unincorporated lands ANX 2024-001 known as the Valdivia Annexation located and described in Exhibit "1 is sufficient as far as the percentage of valuation required for the annexation. The specific assessed validation is as follows: ASSESSED VALUE SIGNATURES $114,700.00 $114,700.00 ::?.L John A Rose� FRANKLIN COUNTY ASSESSOR PERCENTAGE 100% Franklin County Assessor IOl6 N 4"' AveAl04 Pasco, WA 99301 Phone: 509-545-3506 Fax: 509-546-5840 Email:jrmer,3u@franklincountywa.gov Page 232 of 317 Page 233 of 317 Page 234 of 317 Page 235 of 317 Page 236 of 317 Pa g e 2 3 7 o f 3 1 7 Pa g e 2 3 8 o f 3 1 7 Page 239 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Craig Raymond, Deputy Director Community & Economic Development SUBJECT: Public Hearing and Ordinance No. 4738 - Shumway/Taylor Flats Road Annexation (ANX 2024-002) (3 minutes) I. REFERENCE(S): Ordinance Overview Map Vicinity Map Notice of Intent to Commence Annexation (60% Petition) Assessor's Certification II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4738, relating to annexation and annexing certain real property to the City of Pasco, and further, authorize publication by summary only. III. FISCAL IMPACT: The addition of $56,936.00 to the total assessed value of the City, providing for future developable land within the current Urban Growth Area and the commensurate responsibility of providing government services to potential future development. IV. HISTORY AND FACTS BRIEF: The owners of property located north of Dent Road between Columbia River Road, and Taylor Flats Road have submitted a Notice of Intent to Commence Annexation. Page 240 of 317 On July 1, 2024, Council approved Resolution No. 4469, setting August 5, 2024, as the date to hold a public meeting to consider the Notice of Intent and three items listed below. On August 5, 2024, the City approved Resolution No. 4477 with the notice of intent to commence annexation proceedings for the Shumway annexation, providing a determination on the boundary to be annexed. The City Council has reviewed the Notice of Intent and has determined it is in the best interests of the City to accept the proposal. V. DISCUSSION: The proposed annexation will cause the area in question to be annexed to the City subject to the following conditions: 1. The Pasco Comprehensive Plan will be applicable to the area. 2. The annexation area will assume proportionate and existing bonded indebtedness. 3. The annexation area will be assigned to City Council District No. 4. The Hearing Examiner conducted a zoning determination hearing for the proposed annexation area on October 9, 2024. Following the hearing the Hearing C-3 approve to Council to recommendation a made Examiner (General Business) zoning, as depicted on the proposed zoning map (“Exhibit A”) the for report Examiner Hearing the 9, October to attached 2024, annexation area, in alignment with the City's recently adopted Comprehensive Plan Land Use Map. The zoning determination ordinance will be considered following this annexation proposal. The much needed commercial development annexation will result in opportunities for the citizens of Pasco. Page 241 of 317 Ordinance – Shumway Annexation (ANX 2024-002) - 1 FILED FOR RECORD AT REQUEST OF: City of Pasco, Washington WHEN RECORDED RETURN TO: City of Pasco, Washington Attn: City Clerk 525 North 3rd Avenue Pasco, WA 99301 ____________________________________________________________________________ ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, RELATING TO ANNEXATION AND ANNEXING CERTAIN REAL PROPERTY TO THE CITY OF PASCO. WHEREAS, the City Council of the City of Pasco received a petition application completed by Carolyn Ann Shumway, owner of no less than ten (10) percent of certain property on May 9, 2024, meeting the requirements of RCW 35A.14.120; and WHEREAS, a public meeting with the initiating party on the proposed annexation application was held on August 5, 2024, wherein City Council passed Resolution No. 4477, accepting the intent to annex, determining the property will be required to assume all proportionate and existing bonded indebtedness, determining that simultaneous zoning will not be required, and determining the property to be annexed as set forth in Section 1 below (Property); and WHEREAS, the City received a petition signed by not less than sixty (60) percent owners of the Property; and WHEREAS, the petition meets the requirements of RCW 35A.01.040 and was certified to be sufficient by the Franklin County Assessor on June 5, 2024; and WHEREAS, notice of the public hearing on the proposed annexation has been published and posted as required by law; and WHEREAS, a public hearing on the annexation was held on November 18, 2024; and WHEREAS, the proposal is consistent with the Franklin County Comprehensive Plan, and annexation of the property is found to be in the public interest. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Page 242 of 317 Ordinance – Shumway Annexation (ANX 2024-002) - 2 Section 1. That the following described area, situated in Franklin County, Washington to-wit: A portion of Franklin County Assessor’s Tax Parcel No. 124320057 as described below: That portion of the Southwest ¼ of Section 33, Township 10 North, Range 29 East, Willamette Meridian, lying easterly of Road 68 and westerly of Taylor Flats Rd, and lying southerly of the following described line: Commencing at the southwest corner of said Section 33; thence North 0°13’43” West 1119.25 feet along the west section line of said section; thence leaving said section line North 89°46’17” East 495.16 feet to the east right of way of Columbia River Road and the point of beginning. Thence leaving said right of way South 81°33’59” East 214.20 feet; thence South 80°36’20” East 117.46 feet; thence South 84°43’49” East 278.48 feet; thence North 89°48’40” East 87.18 feet; thence North 81°19’37” East 130.42 feet; thence North 74°06’32” East 346.72 feet; thence North 56°25’39” East 83.56 feet; thence North 46°06’51” East 326.00 feet to the westerly right of way margin of Taylor Flats Road and the terminus of said described line. Comprising 14.94 acres, more or less. Subject to public road right of way dedicated under Auditor’s File Number 554813, Records of Franklin County, Washington. Together with that portion of the Taylor Flats Road Right of Way lying east of the above-described proposed annexation area located between the south Right-of-Way line of Clark Road, being the City Limits line, and continuing northeasterly along the east Right-of-Way line of said Taylor Flats Road approximately 1,415 feet. Comprising 2.59 acres, more or less. Situated in Franklin County, State of Washington, comprising approximately 17.54 Acres Together with and subject to Easements, Reservations, Covenants, and Restrictions, of record and in View, as depicted in the map attached hereto and labeled Exhibit A and the same is hereby annexed to the City of Pasco, Washington, and is hereby declared to be within the corporate limits of the City of Pasco. Page 243 of 317 Ordinance – Shumway Annexation (ANX 2024-002) - 3 Section 2. That the Comprehensive Plan of the City of Pasco be and the same is hereby adopted for the above-described tract of land. Section 3. That said tract of land shall be required to assume all proportionate and existing bonded indebtedness of the City of Pasco. Section 4. That said tract of land shall be in Voting District No. 4. Section 5. Recording. That a certified copy of this Ordinance be and the same shall be filed with the Franklin County Commissioners. Section 6. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance. Section 7. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 8. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this __ day of November, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: ________________________ Page 244 of 317 Pa g e 2 4 5 o f 3 1 7 Item:Annexation -Between Taylor Flats and Columbia River Roads NOVCI‘VleWApplicant(s):Harpster Land Development AMapFile#;ANX 2024—002 Pa g e 2 4 6 o f 3 1 7 Pa g e 2 4 7 o f 3 1 7 PETITION FOR ANNEXATION TO THE CITY OF PASCO TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 The undersigned, being the owners of not less than sixty percent ( 60% ), in value, according to the assessed valuation for general taxation, of the real property described in Exhibit "A" attached hereto, lying contiguous to the City of Pasco, Washington, do hereby petition that such territory be annexed to and made a part of the City of Pasco under the provisions of RCW 35.14.120, et seq., and any amendments thereto, of the State of Washington. The territory proposed to be annexed is within Franklin County, Washington, and is described in Exhibit "A," attached hereto. WHEREFORE, the undersigned respectively petition the Honorable City Council and ask: (a)That appropriate action be taken to entertain this petition, fixing a date for a public hearing, causing notice to be published and posted, specifying the time and place of such hearing, and inviting all persons interested to appear and voice approval or disapproval of such annexation; and, (b)That following such hearing the City Council determine by Ordinance that such annexation shall be effective; and that property so annexed shall become a part of the City of Pasco, Washington, subject to its laws and ordinances then and thereafter enforced. The Petitioners subscribing hereto agree that all property within the territory hereby sought to be annexed shall be required to assume any proportional existing indebtedness and will not require simultaneous adoption of zoning regulations in accordance with the City Council's acceptance of the Notice of Intention to Commence Annexation as indicated in Resolution No. 4477 as recorded in the August 5, 2024 Council minutes of the City of Pasco, Washington. This Petition is accompanied by and has attached hereto as Exhibit "B" a diagram which outlines the boundaries of the property sought to be annexed. WARNING: Every person who signs this petition with any other than his/her name, or who knowingly signs more than one of these petitions, or signs a petition seeking an election when he/she is not a legal voter, or signs a petition when he/she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. 1 Page 248 of 317 Page 249 of 317 Page 250 of 317 RECORD SURVEY --FOR PARCEL EXEMPT SEGREGATION LOCATED IN THE SW 1/4 OF SECTION 33, TOWNSHIP 10 NORTH, RANGE 29 EAST, W.M. FRANKIJN COUNTY, WASHINGTON Fll) 1/2• R£BM W/ ype 1. 8'SIS Of 9EMIHC IS GRID. WASHINGTON STATE Pl.ME. 90U1H ZONE. ftWl83{11), 8f&ED ON RTI< GNSS 0BSERVIJIONS f'ROM NGS STAMPED ,S 2u1or TRI-STATION DENT RESET, DISTANCES ARE "'GRotHI). SCM.m FROM CRID US1t«: A COMBINED FACTOR Of 1.00007308535 ""':u· .� ,.::� SURVEYOR'S NOTES; � ,_.1l'Oll"'E 2658.20' R.USH 34 2, O • OEN01ES SET 5/8">C24• REBAR wmt ORAHQE PlAS1IC c» SlAMP£D "'DPS * 41028• ! 2S2'1,41' I l. e • oo«m:s FOUND UONJWENT AS NOTED NOT SEARCHED TH!S SURIIEY FALLS IN FARM fJ£l.D ""'°T-CURVE ....... ....... Cl ...... 211114-31 C2 16,47 242.34 c., ....... , ...... C4 ....,. ....... � LINE -UNGlH LI S81'3J'S09E 214.2<) CC.TA CH. ...... 9'14'03"' N1Y34'30"W 4T03'4S"' �·2,"E 11"28'24"' S1TS4'5rw 13'18'45"' ...,.....,,, . ............ ..,... -...... 193.1111 405.8& 054.00 I I I I I I I I I I I I I I I 4. i� : :OREO PER (C} • COMPUlUl 5. EQUIPMENT MD PROCtDURES usm: DUN.. f"REQllENC'f CNSS RECDIERS USING R£N.. TIii£ IGPE,WJC MfJ'HODS. TitS StJfM.Y MEElS m EXCEEDS TH£ � R£QUIRDIENTS or WN! 332-130-085. NW.'l'SIS MEfHOD: WULTIPl£ IND£PEND£NI' RTK GNSS llES • LEAST SQUARES ADJJSTMDn'. 8. MONUMENTS WERE VISffED APRIL 11, 2024 7. TH£ Pl.111.JC ROM) RIGHJ Of WAY Cf' THE NTERSEC110N or TAYLOR RATS RMI> ANO COLUMBIA RNER RQIO IS BASED 0N IJttD Nf554e13 ANO COUNTY RCW> PLMS "ti.ARK R0olO EXIDISl0N CRP 531• 1».1ED .AJNE 1999. a:mt WERE PR0YIOED BY TH£ nwtlCUN 00UN1Y RfW) OEPARTMDff. T)£ � Pl.ANS SHOW A CtJRYE 0N lKE RIGHT or WAY AT TH£ MDISECTI0N WllM0UT CAI.UNG our WHAT TH£ RADIUS IS. TH£ DEED H0Wt«R CH.Y D£DltKl'ES ntAT PORn0N LYINC sountERLY Of A LN: 30' NORTH 0f lH£ PROPOSED CENTERUIE n£ BCUNIWff NI) NtfA SHOWN tERE0H IS BASED ON M DEED OESCRPOON. /RECORD LEGAL DESCRIPTION PORTION FARM UNIT 07 L2 S!I0'36'2V'E 117.48 / 10 NORTH. RANCE 20 £AST, WIU.AMETTE MERIIW,N. LYIG t.15TERLY Of � RN£R RCWl a: LYING OUTSIDE IRRIOAllON BlOCI( 1, COWIHM MSIN 1/4 ,' THAT PORflON OF THE NOR1HEAST 1/4 Of THE SOUlHOOT 1/4 a: THAT POATIOH Of THE S0U1lCAST 1/4 or THE NORTH£ASr 1/4 OF SECnON 32. 1'0WNSHtP , ... 300' -+- :",'\ :!t.. I '' , ' • ,l '�t� .... ,:--,_, 4> I ',.::,,: f -·� /'" �II� ' �; J: �I 1; :; I. ' L3 SM"43'49"E L4 N8V-48'40"E L5 N81'19'3T'i: L& N74"08'l2"E L7 N51"25'35n "' N46"08'51"E LI N28'57'28"W ',\,, ',� \."' '� '� \,'" \\' 278.48 87.18 tM-42 348.72 ..... ......03.13 � I PROJECT mlimlJL.mitl THAT POR'TION Of FARM UNIT 97, IRRIGATION BLOCK 1, COl1MIA 8ASl4 PROJECf, LYING NORfHtASTEltl.Y OF PASCO-COWMBIA. RM:R RD. / .DaDD..1mi n"'1' PORJ10N Of 1ME SOUtHW£ST 1/4 Of SECOON 33, T0WNSttP 10 NORTM, RANGE 29 £AST, WIU.AMETTE WERIDWI, LYING E'ASTERLY Of ROH) � 511 AND WDlIRLY Of TAYLOR flA1S RO. / � POIIJC � RIGHT or WAY D€DICATED Ufl)[R Al1DIWR'S AL£ lrlJU8ER $54813, R£CORDS OF F'IWl(UN COlNTY, MSHINI.RlN. /RESULTANT LEGAL DESCRIPTIONS: /t.M:CO...J. / 1lW PORTION Of n£ NORTHEAST1/4 OF' THE SOU1'HfAST 1/4 a: �T P0RllOH Of THE SOUTHWT 1/4 OF THE NORTHEAST 1/4 Of SECT'ION 32. TOIINSHF' 10 NORTH, RANGE / 29 EAST, WIWiMETTE � LYIHQ [AST[RLY OF pASCO-COl.lJl,II 1tMR ROAD t: LYING OlJlSID£ IRRIC.ATION 8lDCk 1, COLIJMBIA &\SIN PRCUECT I � TW.T PORTI0H 0f" f'MW UNIT 07, IRRlGATION BL0CI< 1, COl.lJMBII' 8'ISIN PROJ[Cf, LYIJE N0RTH£ASTERL.Y or PASCO-OOLUMSIA RfVER RD. �/�, �, �/ '1// (,?/ 'i:1/ 1// � THAT P0RTl0N or TH£ SOUTHWESr 1/4 Of SECTICN 33. TOWNSHIP 10 NORlK, RANGE 29 £Ail', Wll.1.AMETTE MERIJIAN. L'l'\NG EASTERlY Of' fOD 88 AND WESnRLY Of TA"l'I..OR FlAlS RD. � PUBUC RQtD RICHT or WAY O(DICIJED UND£R AUOl'l'OR'S nt.E MJM8£R 554813. RECORDS Of f'RANkUN COUNTY, WASHINClDN. aCU1 nw' PORT10N lHER£0f L'YIMG SOUTHERlY Of TM£ f'OWM!Nll O£SCR1BED LINE: C01rA1ENC1G AT THE SOUllMES1' COIMll OF SAID SECTION 33. THDICE NORTH 0"13'4J•W£ST 1119.25 f'EEf Al.ONG THE WEST SECTION UHE OF !JAID SECl10N; 1HENC£ LEIMNG � SECOOH lH: N0Rl'H w..a·,r FAST 4&15.18 FEET 10 THE DST RCHT OF W,t,y OF' COWMBIA RNER RC»D NID TH£ PQINT Q£ BflpftffNG• THENCE LEIMNG SND IOOHT OF WI« SOUTH 111'33W £AST 214.20 f'[[I': TKEMC( SOUTH 80"38'20"' rAST 117.48 FEET; THENCE SOU1H 84'43'49"' EAST 278.48 FUT; THENCE NORTH 8V48"40'" UST 87.18 FEIT; TMENCE NORlH 81"19'379 EAST 130,42 F£tr: THENCE NORTH 7,roa'J,2" £AST 346.72 fEET: 1HENCf NORTH 59"25'39"' DST 83.Sfl FEET; THENCE NORTH 4e"OG'!51"' EAST 328.00 FED" 10 THE WE'STE1lL"I' RIGHT Of WAY IWlGIN OF TA'l'lOR FlAlS ROH> MO TH£ mtMJtil,IS. or SW OESCRl8ED LINE. , , r 1 / CON1'AINS as.71!1 ACRES, MORE OR LESS ,., -... \ Jf:J�.:.. ems<» =---//� MlT 5[T FALLS IN ROM) (SE£ NOi! 7) /ill flCI WO a: WASHER I ST.MIPED4'1.S218D7. <Wit Ill) � 'ffi\T PORflON Of' THE SOUlHWEST 1/4 Of SECTION 33. TOMfSI-F 10 NORTH, RANCE 29 [SJ, WlWMElTE MERIW,N,, L'l"ING f'ASTERLY or R0olO 18 ANO WCi'TERLY Of TA'I\DR f\ATS RO, NI) LYNG SOIJIHERI.Y Of' TH£ f'0t.l.DWINQ OESCRl8ED UH£: COMMENCING liJ M SOlmfWEST CORfiER Of SM> SECnoN 33: THENCE NORTH CT13'4J•W£ST 1119.25 FEET Al.ONC TH£ WEST SECTION UNE Of !WO SECnON; THENCE LrAWG SAi) SECTl0tl UN£ NORTH l!sr'48'fr £AST -485.18 tUT 10 nt£ DST RIGHI' Of' WAY Of OJWMIM RM:R RCMD N40 TH£ f'9HI q' BfliN:ltfQ; fflENC£ LfAWG SM> RlGtfl' Of WAY SOUTH 81"33"5a• £AST 214.20 FEET; THENC£ S0U1'H 1!10'38'20. EAST 117.48 F£ET; 1ttENCE SOUTH M"43"49" UST 278.48 f'EET; TH8CE NORTH 89"41"40• EAST 87.111 FEET; THENCE NORTH 81'10'3r £AST 130.42 f'EEf: THENCE HORTH 74'08"32"' EAST 348,72 f'llT; THENCE NORTH 58'25'.38"' £AST 83.9 f'EET; nlDCE NORtH 48"08'51" £AST 328.00 FEET TO TH£ wmrERLY RKiHT Of W.V UMGIN Of' TAYLOR Fl.ATS ROM) NI) THE 1£BMlill§ or SM) DESCRl8£D UN£. PARCEL 2 IS THE ANNEXATION SITE SUR\IEYOR'S CERTIF)CATE· THIS MM' CORR£CllY R£PRE5ENlS A SWM.'Y MADE BY' ME OR UNJER It( DIRECTION N CON='ORliWCE WITH THE REQUIRD,IOOS (6 lHE SlAM.'Y RECORDIG ICJ AT 1HE R£QU£ST fE stf.MWAY FNA.Y PROPERTG If APRI.. 2024. OAT£ r·•-.. -r••-.. r•·-••T•·-• ! I i i ' ,�>----i·----t--·-·-r---~:. I I . �z- " -1----� Pb�� __ __i ____ JW,01_LJ SE1/4 SW1/4 SW1/4 SW1/4 NE1/4 SWt/4 Nfl1/4 S#1/4 � JOO srAL.E Ii fEET 1100 � PUBUC RQAD RIGHT Of" WAY DEDICATED UNDER NJOffl)ft's FILE MJMBER :554813, R£C0R0S OF f'RANIClJN COUNTY, WSHIHGTON. CONTAINS 14.M ACRES, MOR£ OR I.BS AUDITOR'S CERTIFICATE f1LEO f'OR R£CORD THS ___ .., OF _____ 20_A.0-. AT __ _ MINUTES PAST _____ M, � REC0ROED .. VOLUIIE ____ OF SIJRYEYS, PACE ___ , AT TME REQUEST Of' ROGERS SUR'w'tYINC. FRANl<UN COUNTY AUDITOR FEE NUMBER II&. j !fJc��ROCERS ew<r SHUMWAY FAMILY PROPERTIES I -::'.,. SURVltYJNG .INC .• P.S. 1466 COlUJDUA P.MIK nwt IUClll.ANIJ,WA.Haa �l::fJ,,£;tt:' ---PROJECT PARCEL EXEMPT SEGREGATION PORTION OF S.33, T.1 ON., R.29E., W.t.4. ORN. SY DCP ........... DATE ......-.1 "' Exhibit B Pa g e 2 5 1 o f 3 1 7 Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I dliclare under oath, that I am authorized to sign deeds and encumbrances on behalf of �h Ulhlt07" &lwi.i'/41)/2.i,0-eu+tes U-C...-and I am further authorized to sign other documents including Notices bf Intent and Petitions. State of Washington County of :&.1'1:PIIL ): ss. I certify that I know or have satisfactory evidence that G.sofuiA-the person who appeared before me, and said person acknowledged that (he/she) signed this instR'.lment, on oath stated that (he/she) was authorized to execute the instrument a2_d acknowledged it as the 01,Q n&, of, ';humr!:!i: � Prt>per--k:.s.�o be the free and voluntary act of such party for the uses and purposes mentid ininstrument. NOTARY PUBLIC in and for the t of Washington Residingat: �..., My Commission Expires: Page 252 of 317 Page 253 of 317 Page 254 of 317 Page 255 of 317 Page 256 of 317 Page 257 of 317 Pa g e 2 5 8 o f 3 1 7 AGENDA REPORT FOR: City Council November 1, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Craig Raymond, Deputy Director Community & Economic Development SUBJECT: *Q Ordinance No. 4739 - Valdivia - Zoning Determination of Annexed Property (ZD 2024-001) (5 minutes) I. REFERENCE(S): Proposed Zoning Ordinance Hearing Examiner Report Overview Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4739, assigning C-1 Retail Business District to the Valdivia annexation area, as recommended by the Hearing Examiner and, further, authorize publication by summary only. III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: On October 9, 2024, the Hearing Examiner held a public hearing to consider C- 1 (Retail Business) zoning, as depicted on the proposed zoning map (“Exhibit B”), approved the with conjunction in annexation Valdivia the for area, annexation. Following the conduct of a hearing the Hearing Examiner recommended the City C-1 depicted as zoning, approve (Retail on Council Business) the proposed zoning map (“Exhibit B”), for the Valdivia annexation area. Today November 18, 2024, the City Council reviewed Ordinance No. 4737, annexing approximately 0.16 acres of land generally located at the northwest corner of Road 44 and West Argent Road within the City’s Urban Growth Boundary. Page 259 of 317 V. DISCUSSION: When recommending the most appropriate zoning for the annexation area the City Council needs to consider existing land uses, nearby development, current zoning, Comprehensive Plan policies, and the Land Use Map designations. The site is currently zoned RS-20 (County). Annexation allows the property to benefit from increased per-capita emergency services, promoting public safety; however, the property needs to be zoned appropriately to enable development. The City's Comprehensive Plan Land Use Designation is Commercial and the proposed zoning is in alignment with the Land Use designation for the area. Properties directly to the north were rezoned to C-1 (Retail Business) in 1981 and have recently been developed with commercial uses. The initial review criteria for considering a rezone application are explained in PMC 25.210.030. The criteria are listed below as follows: (1) The date the existing zone became effective; The site is currently zoned RS-20 (County); it is unknown when this zoning designation became effective. (2) The changed conditions which are alleged to warrant other or additional zoning; A petition to be annexed was considered by the City of Pasco on August 5, 2024 (Resolution 4476). Properties to the north have been developed with mini-storage units and a mini-mart. (3) Facts to justify the change on the basis of advancing the public health, safety and general welfare; The Pasco City Council will consider an Ordinance to annex the property on November 16, 2024; while annexation will avail the property of increased per- capita police and fire services, which will promote public safety to the site, the property needs to be zoned for the advancement of the general welfare of the community so that development may occur. Zoning the property will eventually lead to development, which in turn will require water hookups for the provision of clean potable water to the site and sewer hookups for the provision of sanitary waste disposal; as well, new development may require the installation of one or more fire hydrants, promoting increased fire safety in the area. All of these improvements will advance the general welfare of the community. (4) The effect it will have on the value and character of the adjacent property and the Comprehensive Plan; Staff is recommending C-1 (Retail Business) zoning for the area; rezoning the Page 260 of 317 property to C-1 would align with the Comprehensive Plan Land Use designation for the area and would match the zoning for the commercially developed properties to the north. (5) The effect on the property owner or owners if the request is not granted; Without the annexation area being assigned a specific zoning district, the area will be un-zoned. The area needs to be zoned to provide certainty and benefit to the property owners, developers, and adjoining property owners. (6) The Comprehensive Plan land use designation for the property; The Comprehensive Plan Land Use Designation for the property is Commercial. Classification Purpose and Description Zoning * Commercial Neighborhood, community and regional shopping and specialty centers, business parks, service and office uses O; BP; C-1; C-2; C-3; CR (7) Such other information as the Hearing Examiner requires. The site is within the City's Urban Growth Boundary. Contiguous properties to the north were annexed in 1977 and assigned R-1 and RT zoning (Ordinance No. 1898). Properties directly to the north were rezoned to C-1 in 1981 (Ordinance No. 2259) and have recently been developed with commercial uses. As the annexation and zoning determination process will result in additional commercial development and job creation within the existing Pasco Urban Growth Area, staff recommends Council's approval of the Ordinance. Page 261 of 317 Ordinance – Valdivia - ZD 2024-001 - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF PASCO, WASHINGTON, ASSIGNING C-1 RETAIL BUSINESS DISTRICT ZONING TO VALDIVIA ANNEXATION AREA, AS RECOMMENDED BY THE HEARING EXAMINER. WHEREAS, on October 9, 2024, pursuant to PMC 25.220.020, the Hearing Examiner of the City of Pasco conducted a public hearing to develop a recommendation for the assignment of zoning to certain property, as set forth in Section 1 below (Property), in the event the property was incorporated within the City; and WHEREAS, the Hearing Examiner also recommended approval of the proposed zoning designation after concluding, pursuant to PMC 25.210.060, that the proposal: (a) is consistent with the Comprehensive Plan; (b) is not materially detrimental to the immediate vicinity; (c) has merit and value for the community as a whole; (d) does not require conditions or mitigation measures; and (e) does not require a concomitant agreement; and Council hereby adopts the Hearing Examiner’s findings, conclusions and recommendation as depicted in Exhibit A attached hereto; and WHEREAS, on November 18, 2024, Ordinance No. 4737 effectively annexed the Property to the City of Pasco. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the following described area, situated in Franklin County, Washington to-wit: Franklin County Assessor’s Tax Parcel No. 119051197 as described below: That portion of the North half of the Northeast quarter of the Northeast quarter of the Northwest quarter of Section 23, Township 9 North, Range 29 East, W.M., Franklin County, Washington lying northerly of Interstate Highway 182, more precisely defined as lying northerly of a line described as: Beginning at a point opposite Highway Engineer's Station (hereinafter referred to as HES) CB 24+00 on the CB Line Survey of SR 82, Road 68 Interchange Vicinity to SR 395 Interchange Vicinity, and 45 feet Northeasterly therefrom; Thence Southeasterly parallel with said line survey to a point opposite HES CB 28+13.03 thereon; Thence Northeasterly to a point opposite HES CB 28+40.68 on said CB Line Survey and 110.92 feet Northeasterly therefrom; Thence Easterly to a point opposite HES CB 28+96.15 on said CB Line Survey and 133.82 feet Northeasterly therefrom and the end of this line description; EXCEPT the East 30 feet thereof; Page 262 of 317 Ordinance – Valdivia - ZD 2024-001 - 2 AND EXCEPT the North 30 feet thereof; AND EXCEPT any portions lying within W. Argent Road right-of-way and lying within Road 44 (PARCEL 119051197). Situated in Franklin County, State of Washington; comprising approximately 0.16 Acres. Together with and subject to Easements, Reservations, Covenants, and Restrictions, of record and in View, as depicted in the map attached hereto and labeled Exhibit B, be and the same is hereby assigned zoning as follows: C-1 (Retail Business) as depicted in Exhibit B. Section 2. That any and all zoning maps be and the same are hereby amended to conform to the aforesaid assignment of zoning. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this ____ day of November, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: ____________________________ Page 263 of 317 AGENDA REPORT FOR: City Council November 1, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Craig Raymond, Deputy Director Community & Economic Development SUBJECT: *Q Ordinance No. 4740 - Shumway - Zoning Determination of Annexed Property (ZD 2024-002) (5 minutes) I. REFERENCE(S): Proposed Zoning Ordinance Hearing Examiner Report Overview Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION:General C-3 assigning 4740, No. to adopt move I Ordinance Business District to the Shumway annexation area, as recommended by the Hearing Examiner and, further, authorize publication by summary only. III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: On October 9, 2024, the Hearing Examiner held a public hearing to consider C- 3 (General Business) zoning, as depicted on the proposed zoning map (“Exhibit B”), for the Shumway annexation area, in conjunction with the annexation. Following the conduct of a hearing the Hearing Examiner recommended the City Council approve C-3 (General Business) zoning, as depicted on the proposed zoning map (“Exhibit B”), for the Shumway annexation area. Today November 18, 2024, the City Council approved Ordinance No. 4738, annexing approximately 14.94 acres of land generally located north of Dent/Clark Roads between Columbia River Road, and Taylor Flats Road within the City’s Urban Growth Boundary. Page 264 of 317 V. DISCUSSION: When considering the most appropriate zoning for the annexation area, the City Council needs to consider existing land uses, nearby development, current zoning, Comprehensive Plan policies, and the Land Use Map designations. The site is currently zoned AP-20 (County). Annexation allows the property to benefit from increased per-capita emergency services, promoting public safety; however, the property needs to be zoned appropriately to enable development. The City's recently updated and approved Comprehensive Plan Land Use Map designates the site as Commercial and the proposed zoning is in alignment with the City's Comprehensive Plan Land Use designation for the area. Properties to the east and southeast are zoned I-2 (County Medium Industrial) and C-3 (General Business) respectively. The initial review criteria for considering a rezone application are explained in PMC 25.210.030. The criteria are listed below as follows: (1) The date the existing zone became effective; The site is currently zoned AP-20 (County); it is unknown when this zoning designation became effective. (2) The changed conditions which are alleged to warrant other or additional zoning;  A petition to be annexed was considered by the City of Pasco on August 5, 2024 (Resolution 4477).  Surrounding properties to the south and west were annexed (ANX 2022- 002) into the City of Pasco on May 23, 2022 (Ordinance 4591)  Surrounding properties to the east and southeast are zoned I-2 (County Medium Industrial) and C-3 (General Commercial), respectively.  The recently updated and approved Comprehensive Plan Land Use Map designates the site for Commercial development. (3) Facts to justify the change on the basis of advancing the public health, safety and general welfare; The Pasco City Council will consider an Ordinance to annex the property on November 16, 2024; the property needs to be zoned for the advancement of the general welfare of the community so that development may occur. (4) The effect it will have on the value and character of the adjacent property and the Comprehensive Plan; Staff is recommending C-3 (General Commercial) zoning for the area; assigning C-3 zoning to the property would align with the Comprehensive Plan Land Use designation for the area. Page 265 of 317 (5) The effect on the property owner or owners if the request is not granted; Without the annexation area being assigned a specific zoning district, the area will be un-zoned. The area needs to be zoned to provide certainty and benefit to the property owners, developers, and adjoining property owners. (6) The Comprehensive Plan land use designation for the property; The Comprehensive Plan Land Use Designation for the property is Commercial. Classification Purpose and Description Zoning * Commercial Neighborhood, community and regional shopping and specialty centers, business parks, service and office uses O; BP; C-1; C-2; C-3; CR (7) Such other information as the Hearing Examiner requires. The site is within the City's Urban Growth Boundary. Contiguous properties to the south and west were annexed in 2022 (Ordinance 4591) and assigned C-1 and RT zoning (Ordinance 4637) in 2023. Existing Road 68 along with Dent/Clark Roads will provide a road network to the rest of the City. The annexed area is not served by city utilities currently. However, this area will be served by water in the future as part of the future service piping projects through the Comprehensive Water System Plan and via a 21-inch gravity main as part of the Comprehensive Sewer Plan. As the annexation and zoning determination process will result in additional commercial development and job creation within the existing Pasco Urban Growth Area, staff recommends Council's approval of the Ordinance. Page 266 of 317 Ordinance - Shumway - ZD 2024-002 - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF PASCO, WASHINGTON, ASSIGNING C-3 GENERAL BUSINESS DISTRICT ZONING TO SHUMWAY ANNEXATION AREA, AS RECOMMENDED BY THE HEARING EXAMINER. WHEREAS, on October 9, 2024, pursuant to Pasco Municipal Code (PMC) Section 25.220.020, the Hearing Examiner of the City of Pasco conducted a public hearing to develop a recommendation for the assignment of zoning to certain property, as set forth in Section 1 below (Property), in the event the property was incorporated within the City; and WHEREAS, the Hearing Examiner also recommended approval of the proposed zoning designation after concluding, pursuant to PMC 25.210.060, that the proposal: (a) is consistent with the Comprehensive Plan; (b) is not materially detrimental to the immediate vicinity; (c) has merit and value for the community as a whole; (d) does not require conditions or mitigation measures; and (e) does not require a concomitant agreement; and Council hereby adopts the Hearing Examiner’s findings, conclusions and recommendation as depicted in Exhibit A attached hereto; and WHEREAS, on November 18, 2024, Ordinance No. 4738 effectively annexed the Property to the City of Pasco. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the following described area, situated in Franklin County, Washington to-wit: A portion of Franklin County Assessor’s Tax Parcel No. 124320057 as described below: That portion of the Southwest ¼ of Section 33, Township 10 North, Range 29 East, Willamette Meridian, lying easterly of Road 68 and westerly of Taylor Flats Rd, and lying southerly of the following described line: Commencing at the southwest corner of said Section 33; thence North 0°13’43” West 1119.25 feet along the west section line of said section; thence leaving said section line North 89°46’17” East 495.16 feet to the east right of way of Columbia River Road and the point of beginning; thence leaving said right of way South 81°33’59” East 214.20 feet; thence South 80°36’20” East 117.46 feet; thence South 84°43’49” East 278.48 feet; thence North 89°48’40” East 87.18 feet; thence North 81°19’37” East 130.42 feet; thence North 74°06’32” East 346.72 feet; thence North 56°25’39” East 83.56 feet; thence North 46°06’51” East 326.00 feet to the westerly right of way margin of Taylor Flats Road and the terminus of said described line. Commented [SM1]: Reviewed and confirmed this is accurate as compared to Hearing Examiner’s findings Page 267 of 317 Ordinance - Shumway - ZD 2024-002 - 2 Subject to public road right of way dedicated under Auditor’s File Number 554813, Records of Franklin County, Washington. Situated in Franklin County, State of Washington, comprising approximately 14.94 Acres. Together with and subject to Easements, Reservations, Covenants, and Restrictions, of record and in View, as depicted in the map attached hereto and labeled Exhibit B, be and the same is hereby assigned zoning as follows: C-3 (General Business) as depicted in Exhibit B. Section 2. That any and all zoning maps be and the same are hereby amended to conform to the aforesaid assignment of zoning. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: ____________________________ Page 268 of 317 AGENDA REPORT FOR: City Council November 12, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Ordinances Nos. 4741 & 4742 - Creation of Tax Increment Financing (TIF) Funds in the Pasco Municipal Code Chapters 3.245 and 3.250 I. REFERENCE(S): Draft Ordinance - Creation of TIF Debt Service Fund Draft Ordinance - Creation TIF Capital Construction Fund II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4741, establishing a debt service fund for the Tax Increment Financing (TIF) Bond Debt Service Fund and creating a new Chapter 3.245 “TIF Bond Debt Service Fund” in the Pasco Municipal Code. and, further, authorize publication by summary only. and MOTION:capital a establishing No. Ordinance 4742, to adopt move I improvement fund for the Broadmoor Tax Increment Financing Area and creating a new Chapter 3.250, “TIF Capital Construction Fund” in the Pasco Municipal Code. and, further, authorize publication by summary only. III. FISCAL IMPACT: Allows for separate accounting of revenues and expenditures currently in the General Fund or the General Construction Fund. Net zero fiscal impact. IV. HISTORY AND FACTS BRIEF: On October 31, 2022, Council designated the Broadmoor Tax Increment Financing (TIF) Area establishing boundaries for property tax revenues generated from increased assessed valuate to be used for public capital improvements. A series of transportation improvements are planned for this area which are financed by a bond issued in August 2024. Bond repayment will Page 269 of 317 begin in 2025 and end 2048. TIF area transportation projects are in progress and estimated to be completed within the 2025-2026 biennium. V. DISCUSSION: It is allowable to account for the receipt of TIF property tax funds and disbursements of debt service payments in the General Fund. Until the creation of the requested Debt Service Fund, these activities have been recorded in the General Fund. However, in the interest of clear and distinct accounting for the TIF property tax funds, the establishment of a separate fund for the unique TIF program is deemed a best practice. With the creation of the TIF Debt Service Fund all related activity, both budget and actual, will be removed from the General Fund and recorded in the new Fund; therefore, a budget amendment will be prepared early in the 2025-26 biennium. Similarly, it is allowable to account for costs associated with transportation projects and the use of bond proceeds in the existing General Construction Fund. Until the creation of the requested Construction fund, the expenditures have been recorded in the General Construction Fund and the TIF bond proceeds are in the General Fund. Currently, the General Fund transfers bond proceeds to the General Construction Fund as construction costs are incurred. The creation of a separate fund will allow for all TIF capital construction activity, both expenditures and use of bond funds, to reside in a unique fund related to only TIF transportation projects. This is best practice and enhances transparency. A budget amendment will be prepared early in the 2025-26 biennium to reduce the related activity in the General Fund and allocate in the new fund. Page 270 of 317 Ordinance Creating PMC Chapter 3.245 TIF Debt Service Fund- 1 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING A DEBT SERVICE FUND FOR THE TAX INCREMENT FINANCING (TIF) BOND DEBT SERVICE FUND AND CREATING A NEW CHAPTER 3.245 “TIF BOND DEBT SERVICE FUND” IN THE PASCO MUNICIPAL CODE. WHEREAS, Ordinance No. 4720 authorized issuance of limited tax general obligation bond not to exceed $39,000,000 for the purpose of funding capital projects and improvements in the Broadmoor Tax Increment Financing (TIF) Area; and WHEREAS, the revenues generated from the increased assessed valuation of properties within the Broadmoor TIF Area are allocated to fund debt service payments for the duration of bonds; and WHEREAS, property tax revenues have been recorded in the General Fund thus far and the biennial operating budget shall be adjusted to reflect the separation of this activity; and WHEREAS, the City desires to establish a dedicated fund to accumulate resources required for annual debt service in a transparent and accountable manner. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1: The City Council does hereby incorporate the above “Whereas” recitals as findings in support of this Ordinance. Section 2. That a new Chapter 3.245 entitled “TIF Bond Debt Service Fund” of the Pasco Municipal Code, which establishes the fund for the purpose of accumulating resources required for annual debt service in a transparent and accountable manner, shall be and hereby is created and shall read as follows: Chapter 3.245 TIF BOND DEBT SERVICE FUND Sections: 3.245.010 Created. 3.245.020 Purpose. 3.245.010 Created. The revenues generated from the increased assessed valuation of properties within the Broadmoor TIF Area are allocated to fund debt service payments for the duration of bonds. Page 271 of 317 Ordinance Creating PMC Chapter 3.245 TIF Debt Service Fund- 2 3.245.020 Purpose. The purpose of the fund is to accumulate debt service payments (TIF property tax revenue and agreements w/partners) and make annual debt service payments. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 272 of 317 Ordinance Creating PMC Chapter 3.250 TIF Capital Construction Fund - 1 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING A CAPITAL IMPROVEMENT FUND FOR THE BROADMOOR TAX INCREMENT FINANCING AREA AND CREATING A NEW CHAPTER 3.250, “TIF CAPITAL CONSTRUCTION FUND” IN THE MUNICIPAL CODE. WHEREAS, the City desires to establish a dedicated fund to finance and account for Broadmoor Tax Increment Financing (Broadmoor TIF) area capital improvements in a transparent and accountable manner; and WHEREAS, the Broadmoor TIF Area was established by Ordinance No. 4618; and WHEREAS, the Tax Increment Financing is a program that allocates revenues generated from the increased assessed valuation of properties improved by private development that are within a designated tax increment area to pay for public improvements that are needed to support the private development; and WHEREAS, Ordinance No. 4720 authorized issuance of limited tax general obligation bond not to exceed $39,000,000 to provide funds to make infrastructure improvements in respect to the Broadmoor TIF Area. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council does hereby incorporate the above “Whereas” recitals as findings in support of this Ordinance. Section 2. That a new Chapter 3.250 entitled “TIF Capital Construction Fund” of the Pasco Municipal Code, which establishes the fund for the purpose of funding all expenses related to TIF area construction projects with bond proceeds in a transparent and accountable manner, shall be and hereby created and shall read as follows: Chapter 3.250 TIF CAPITAL CONSTRUCTION FUND Sections: 3.250.010 Created. 3.250.020 Purpose. Page 273 of 317 Ordinance Creating PMC Chapter 3.250 TIF Capital Construction Fund - 2 3.250.010 Created. There is established a fund to be called the TIF Capital Construction Fund. The fund shall use bond proceeds to fund all capital expenditures related to TIF Area capital construction projects. All interest that is attributable to money in the fund shall be deposited and credited to the fund. 3.250.020 Purpose. The purpose for the fund is to record activity related to capital construction projects in the TIF area. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 274 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Ordinance No. 4743 - Creation of Development Fee Fund in the Pasco Municipal Code Chapter 3.255 I. REFERENCE(S): Ordinance - Creation of Development Fee Fund II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4743, establishing an enterprise fund for revenues and expenditures related to building permitting and inspections activities and creating a new Chapter 3.255, “Development Fee Fund” in the Pasco Municipal Code and, further, authorize publication by summary only. III. FISCAL IMPACT: $0 IV. HISTORY AND FACTS BRIEF: Under state law, jurisdictions may collect building and land use permit related fees to cover the cost of processing. The City of Pasco maintains a fee schedule associated with various permit and development-related applications including land use, subdivisions, construction and environmental review. V. DISCUSSION: It is allowable to account for both the expense associated with the permit review process and associated revenue in the General Fund. Until the creation of the requested fund, the related activities including both receipts and disbursements, have been recorded in the General Fund. However, in the interest of clear and distinct accounting for permit review process financial activity, the establishment of a separate enterprise fund to accumulate and account for said activity is deemed a best practice. With the creation of the Page 275 of 317 Development Fee Fund all related activity, both budget and actual, will be removed from the General Fund and recorded in the Development Fee Fund; therefore, a budget supplement was also prepared early in the 2025-2026 biennium. Page 276 of 317 Ordinance Creating PMC Chapter 3.255Building Permit Fund - 1 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING AN ENTERPRISE FUND FOR REVENUES AND EXPENDITURES RELATED TO BUILDING PERMITTING AND INSPECTIONS ACTIVITIES AND CREATING A NEW CHAPTER 3.255, “DEVELOPMENT FEE FUND” IN THE PASCO MUNICIPAL CODE. WHEREAS, The City desires to establish a dedicated enterprise fund to collect revenues from fees charged for permits and inspection services and fund expenditures related to providing these services in a transparent and accountable manner; and WHEREAS, RCW 82.02.020 defines allowable use of fees collected from permitting and inspection services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1: The City Council does hereby incorporate the above “Whereas” recitals as findings in support of this Ordinance. Section 2. That a new Chapter 3.255 entitled “Development Fee Fund” of the Pasco Municipal Code, which establishes the fund for the purpose of recording revenues and expenditures related to permitting and inspection services in a transparent and accountable manner, shall be and hereby is created and shall read as follows: Chapter 3.255 DEVELOPMENT FEE FUND Sections: 3.255.010 Created. 3.255.020 Purpose. 3.255.010 Created. There is established a fund to be called the Development Fee Fund. The fees charged for permits and inspection services shall be sufficient to recover costs, including capital costs, associated with providing permitting and inspection services. 3.255.020 Purpose. Page 277 of 317 Ordinance Creating PMC Chapter 3.255Building Permit Fund - 2 The purpose of the fund is to account for revenues and expenditures related to the City's building inspection activities. Revenues include fees charged for permits and inspection services. Expenditures include all operating and capital needs for the permitting and inspection function. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 278 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Ordinance No. 4744 - Creation of Public Safety Special Revenue Fund in the Pasco Municipal Code Chapter 3.260 Chapter 3.260 I. REFERENCE(S): Ordinance - Creation of Public Safety Special Revenue Fund II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4744, establishing a special revenue fund for the public safety tax fund and creating a new Chapter 3.260, “Public Safety authorize further, and, Code Municipal Pasco the in Fund”, Tax publication by summary only. III. FISCAL IMPACT: Allows appropriations authority for use of the Criminal Justice and Public Safety sale tax funds, as Council directed, within a special revenue fund specifically for voter approved purposes. IV. HISTORY AND FACTS BRIEF: During the 2011 General Election, Pasco voters approved imposition of a sales and use tax rate of three-tenths of one percent (0.003) for thirty years to improve public safety. Since the inception of this tax, all activity has been recorded in the General Fund. Historically, the tax receipts have been sufficient to finance to issued bond 2015 service for payments debt cover the construction of the police station, fund construction of the municipal court and police these funding unit. crimes While the to dedicated officers street purposes will continue, accounting for the accumulated tax revenue, and associated uses, in a separate fund will enhance transparency and accountability. V. DISCUSSION: Page 279 of 317 It is allowable to account for the Criminal Justice and Public Safety tax receipt and disbursement in the General Fund. Until the creation of the requested fund, the activities of the tax, both receipts and disbursements, have been recorded in the General Fund. However, in the interest of clear and distinct accounting for the tax funds, the establishment of a separate special revenue fund for the unique public safety tax program is deemed a best practice. With the creation of the Public Safety Fund all related activity, both budget and actual, will be removed from the General Fund and recorded in the Public Safety Fund; therefore, a budget amendment will be prepared early in the 2025-2026 biennium. Page 280 of 317 Ordinance Creating PMC Chapter 3.260 Public Safety Tax Fund - 1 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING A SPECIAL REVENUE FUND FOR THE PUBLIC SAFETY TAX FUND AND CREATING A NEW CHAPTER 3.260, “PUBLIC SAFETY TAX FUND”, IN THE PASCO MUNICIPAL CODE. WHEREAS, the residents of Pasco approved ballot measure Proposition No. 1 during the 2011 General Election imposing a sales and use tax rate of three-tenths of one percent (0.003) for thirty years to improve public safety; and WHEREAS, the revenues and expenditures related to the public safety tax have been recorded in the City’s General Fund, thus far. The City desires to establish a dedicated special revenue fund to record collection of Criminal Justice and Public Safety sales and use tax along with related expenditures in a transparent and accountable manner. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1: The City Council does hereby incorporate the above “Whereas” recitals as findings in support of this Ordinance. Section 2. That a new Chapter 3.260 entitled “Public Safety Tax Fund” of the Pasco Municipal Code, which establishes the fund for the purpose of collecting Criminal Justice and Public Safety sales and use tax funds and record expenditures for public safety purposes in a transparent and accountable manner, shall be and hereby is created and shall read as follows: Chapter 3.260 PUBLIC SAFETY TAX FUND Sections: 3.260.010 Created. 3.260.020 Purpose. 3.260.010 Created. There is established a fund to be called the Public Safety Tax Fund. The fund shall collect sales and use tax funds. All interest that is attributable to money in the fund shall be deposited and credited to the fund. 3.260.020 Purpose. The purpose for the fund is to accumulate Public Safety tax revenue and related expenses in a standalone fund to ensure funds are used as approved by voters. Funds may be used as follows: Page 281 of 317 Ordinance Creating PMC Chapter 3.260 Public Safety Tax Fund - 2 (1) Improve public safety, including criminal gang suppression; and (2) Expand, operate, and maintain Pasco Municipal Courts; and (3) Support of other criminal justice and public safety purposes. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 282 of 317 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Ordinance No. 4745 - Creation of Affordable Housing Revenue Special Fund in Pasco Municipal Code Chapter 3.265 I. REFERENCE(S): Ordinance - Creation of Affordable Housing Special Revenue Fund II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4745, establish a special revenue fund for the affordable housing tax fund and create a new Chapter 3.265, “Affordable Housing Tax Fund” in the Pasco Municipal Code and, further, authorize publication by summary only. III. FISCAL IMPACT: Allows appropriation authority for use of the Affordable Housing Tax funds, as Council directed, within a special revenue fund specifically for this tax purpose. Net zero impact. IV. HISTORY AND FACTS BRIEF: On July 20, 2020 Council approved Ordinance No. 4495 imposing a sales and use tax for the purpose of supporting affordable housing efforts. The tax shall expire 20 years after the date on which it was imposed unless extended by state law. The City may use the moneys collected by the tax imposed for the following purposes: a. Acquiring, rehabilitating or constructing affordable housing, which may included new units of affordable housing within an existing structure of facilities providing supportive housing services; and b. Providing the operations and maintenance costs of new units of affordable or supportive housing; and c. Providing rental assistance to tenants. Page 283 of 317 V. DISCUSSION: It is allowable to account for the affordable tax receipt and disbursement in the General Fund. Until the creation of the requested fund, the activities of the tax revenue have been recorded in the General Fund, no disbursements have occurred. City anticipates to receive $100-150K annually in revenue. However, in the interest of clear and distinct accounting for the unique tax funds, the establishment of a separate special revenue fund for the affordable housing program is deemed a best practice. With the creation of the fund all related activity, both budget and actual, will be removed from the General Fund and recorded in the Affordable Housing Fund; therefore, a budget amendment will be prepared early in the 2025-2026 biennium. Page 284 of 317 Ordinance Creating PMC Chapter 3.265 Affordable Housing Tax Fund - 1 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING A SPECIAL REVENUE FUND FOR THE AFFORDABLE HOUSING TAX FUND AND CREATING A NEW CHAPTER 3.265, “AFFORDABLE HOUSING TAX FUND”, IN THE PASCO MUNICIPAL CODE. WHEREAS, the City adopted Resolution No. 3937 on January 21, 2020, declaring the intent to adopt legislation to authorize the use of a portion of the sales and use tax for affordable and supportive housing in accordance with RCW 82.14.540; and WHEREAS, the City adopted Ordinance No. 4495 on July 20, 2020, imposing the sales and use tax upon every taxable event within the City of Pasco; and WHEREAS, the City desires to establish a dedicated special revenue fund to accumulate tax revenue solely dedicated for affordable housing purposes in a transparent and accountable manner; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1: The City Council does hereby incorporate the above “Whereas” recitals as findings in support of this Ordinance. Section 2. That a new Chapter 33.265 entitled “Affordable Housing Tax Fund” of the Pasco Municipal Code, which establishes the fund for the purpose of accumulating resources for affordable housing purposes in a transparent and accountable manner, shall be and hereby is created and shall read as follows Chapter 3.265 AFFORDABLE HOUSING TAX FUND Sections: 3.265.010 Created. 3.265.020 Purpose. 3.265.030 Intent. 3.265.010 Created. There is established a fund to be called the Affordable Housing Tax Fund. The fund shall accumulate sales tax funds collected from the Department of Revenue up to the annual maximum capacity. All interest that is attributable to money in the fund shall be deposited and credited to the fund. Page 285 of 317 Ordinance Creating PMC Chapter 3.265 Affordable Housing Tax Fund - 2 3.260.020 Purpose. The City may use the moneys collected by the tax imposed for the following purposes: (1) Acquiring, rehabilitating or constructing affordable housing, which may include new units of affordable housing within an existing structure of facilities providing supportive housing services; and (2) Providing the operations and maintenance costs of new units of affordable or supportive housing; and (3) Providing rental assistance to tenants. 3.260.020 Intent. The housing and services provided under this chapter may only be provided to persons whose income is at or below 60 percent (60%) of the median income of the City. The tax imposed by the City will expire 20 years after the date on which it was imposed by Ordinance No. 4495 unless extended by State law. Section 3. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 4. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 5. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 286 of 317 Ordinance Creating PMC Chapter 3.265 Affordable Housing Tax Fund - 3 PASSED by the City Council of the City of Pasco, Washington, on this 18th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 287 of 317 AGENDA REPORT FOR: City Council October 20, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Craig Raymond, Deputy Director Community & Economic Development SUBJECT: *Resolution No. 4531 - Setting a Date to Consider a Notice of Intent to Commence Annexation Proceedings for Wright and Big Sky Developers Glacier Park Convention Drive Annexation (ANX 2024-003) (3 minutes) I. REFERENCE(S): Proposed Resolution Exhibit A - Legal Description Exhibit B - Map Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4531, setting 7:00 PM, December 2, 2024, as the time and date for a public meeting with the initiators to consider the Wright and Big Sky Developers Glacier Park Convention Drive Notice of Intent the of northwest located annexation of commence to property intersection of Burns and Convention Drive and South of Kau Trial Road. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: the located 115160013 and 115160102 in Parcels of owners The Nos. Southeast quarter of the Southeast quarter of Section 4, Township 9 North, Range 29 East W.M., south of Kau Trail Road and north of Burns Road have submitted a Notice of Intent to Commence Annexation of an area consisting of Parcel 115160013, No. 115160102 and a portion of Parcel No. more specifically described in Exhibit A, in Franklin County, WA 99301. The Notice of Intent has been reviewed by staff and has been determined to contain sufficient signatures to initiate the annexation process. Page 288 of 317 Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent contains the signatures of owners representing 100% of the assessed value within the proposed annexation area. Staff has notified the Franklin County Planning and Building Department, and Public Works Department, and the City of Pasco Public Works Department, and Engineering Division. V. DISCUSSION: The petition method of annexation is a two-step process requiring the submittal of a Notice of Intent to Commence Annexation proceedings followed at a later date by consideration of an actual annexation petition. Upon receipt of a Notice of Intent to Commence Annexation - Council is required by law to set a date to hold a public meeting to consider: 1. Whether the City will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. The next available date to consider commencing the annexation process is December 2, 2024. Following Council review of the proposed annexation and passage of a resolution generally accepting the boundary, staff will prepare the annexation petition. A date will then be set for a public hearing for Council to formally consider and decide upon the annexation request. Page 289 of 317 Resolution: Setting PH for Wright and Big Sky Developers Glacier Park Convention Drive ANX 2024-003 - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, SETTING 7:00 PM, DECEMBER 2, 2024, AS THE TIME AND DATE FOR A PUBLIC MEETING WITH THE INITIATORS TO CONSIDER THE WRIGHT AND BIG SKY DEVELOPERS GLACIER PARK CONVENTION DRIVE NOTICE OF INTENT TO COMMENCE ANNEXATION OF PROPERTY LOCATED NORTHWEST OF THE INTERSECTION OF BURNS ROAD AND CONVENTION DRIVE AND SOUTH OF KAU TRAIL ROAD. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the Pasco City Council may annex lands; and WHEREAS, pursuant to RCW 35A.14.120, prior to the City circulating a petition to annex, notice of intent to commence annexation must be made to the Pasco City Council by the owners of at least ten (10) percent of the assessed value of the property to be annexed; and WHEREAS, the owners of property in the East 320.9 feet of the South half of the Southeast quarter of the Southeast quarter of Section 4, Township 9 North, Range 29 East, W.M., Franklin County, Washington (Franklin County Assessor Parcel No. 115160102) in Pasco, WA, have filed a Notice of Intent to Commence Annexation to the City of Pasco; and WHEREAS, the owners of property in a portion of the Northeast quarter of the Southeast quarter of the Southeast quarter of Section 4, Township 9 North, Range 29 East, W.M., Franklin County, Washington (Franklin County Assessor Parcel No. 115160013) in Pasco, WA, have filed a Notice of Intent to Commence Annexation to the City of Pasco; and WHEREAS, pursuant to RCW 35A.14.120, the Notice of Intent to Commence Annexation contains the signatures of property owners representing at least ten (10) percent of the assessed value of an area proposed for annexation; and WHEREAS, upon receipt of a Notice of Intent to Commence Annexation, the Council is required by RCW 35A.14.120 to set a date to hold a meeting to consider: (1) whether the City will accept, reject, or geographically modify the proposed annexation; (2) whether it will require the simultaneous adoption of a proposed zoning regulation; and (3) whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That a public meeting with the initiators to consider a Notice of Intent to Commence Annexation of property located northwest of the intersection of Burns Road and Convention Drive and South of Kau Trail Road, as described in Exhibit A and depicted in Exhibit B, attached hereto, will be held before the City Council of the City of Pasco, in the Council Chambers, at 525 North Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., December 2, 2024. Page 290 of 317 Resolution: Setting PH for Wright and Big Sky Developers Glacier Park Convention Drive ANX 2024-003 - 2 Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 291 of 317 EXHIBIT “A” DRAFT LEGAL DESCRIPTION Parcel 115160102: The East 320.9 feet of the South Half of the Southeast Quarter of the Southeast Quarter, Section 4, Township 9 North, Range 29 East, W.M., Franklin County, Washington. Comprising approximately 4.99 acres. Parcel 115160013: That portion of the Northeast Quarter of the Southeast Quarter of the Southeast Quarter of Section 4, Township 9 North, Range 29 East, W.M., Franklin County, Washington, described as follows: Commencing at the Southeast Corner of said Section 4; thence North 00°54'30" East along the East Line of said Southeast Quarter a distance of 679.06 feet to the Southeast Corner of the Northeast Quarter of the Southeast Quarter of the Southeast Quarter of said Section and the True Point of Beginning; thence leaving said East Line, South 89°35'43" West along the South Line of said Subdivision a distance of 83.02 feet; thence North 00° 54'30" East along a line which is parallel with and 83.00 feet westerly of the East Line of said Subdivision a distance of 623.32 feet to the beginning of a curve concave to the southwest having a radius of 25.00 feet; thence northwesterly along the arc of said curve through a central angle of 91 °23'30" a distance of 39.88 feet to a point on a line which is parallel with and 30.00 feet southerly of the North Line of the Southeast Quarter of the Southeast Quarter of said Section 4; thence North 89°31'00" East along said Parallel Line a distance of 108.64 feet to the East Line of said Subdivision; thence South 00°54'30" West along said East Line a distance of 649.05 feet to the Point of Beginning and the end of this description. Comprising approximately 1.24 acres (54,009 square feet). Page 292 of 317 E hob't Item:Annexation -Wright and Big Sky Developers Glacier Park N X l l A3p1icant(s):Big Sky Development c/o Dave Greeno A"B"File #:ANX 2024—003 Road 76 NRoadZZUZN Kau Trail Rd Mel ETE Burns Rd BTns‘R? E 9 Q n Rid e Dr 7’w Crooked RiverC 1 '\5,55’__9 E013t4.1BA’5‘g"-3 Tn 140 280 560 840 1,10 0 0’E 2‘.9[U >g|:-:-:—:l '1 “‘5 3FeetRogueDr2; Pa g e 2 9 3 o f 3 1 7 Page 294 of 317 Page 295 of 317 Page 296 of 317 Page 297 of 317 Pa g e 2 9 8 o f 3 1 7 Pa g e 2 9 9 o f 3 1 7 Page 300 of 317 Page 301 of 317 Exhibit "A" Page 302 of 317 Page 303 of 317 Page 304 of 317 ANX 2024-003 – Glacier Park Convention Drive Annexations (RCW 35A.14.120, PMC 25.220) ØPrior to circulation of a petition for annexation, the initiating party, who shall be the owners of not less than 10% value of the property for which annexation is sought, shall notify the City Council in writing of their intention to commence annexation proceedings. Big Sky Developers LLC, and Stephen and Vickie Wright have submitted a 10% Notice of Intention to Commence Annexation Procedures (ANX 2024-003) for an area consisting of: - Parcel 115160102 and - a portion of Parcel 115160013 The subject area is located north of Burns Road and south of Kau Trail Road in Section 4, Township 9N, Range 29 E.W.M Big Sky Developers LLC and the Wrights represent 100% of the assessed value of the proposed annexation area Pa g e 3 0 5 o f 3 1 7 Proposed Glacier Park Convention Drive Annexation Area Pa g e 3 0 6 o f 3 1 7 ØThe legislative body shall set a date, not later than sixty days after the filing of the request, for a meeting with the initiating parties to determine whether the City Council will accept, reject, or geographically modify the proposed annexation. Staff recommends that City Council approve a Resolution setting 7:00 PM, December 2, 2024, as the time and date for a public meeting to consider a Notice of Intent to Commence A nnexation Proceedings for the Glacier Park Convention Drive annexation area. ANX 2024-003 – Glacier Park Convention Drive Pa g e 3 0 7 o f 3 1 7 AGENDA REPORT FOR: City Council November 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 11/18/24 FROM: Angela Pashon, Assistant City Manager City Manager SUBJECT: *Resolution No.4532 - Approval of Washington State Department of Revenue Agreement for Tourism Promotion Area Fees Collection I. REFERENCE(S): Resolution Department of Revenue - TPA Collection Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: City the authorizing 4532, No. approve to move I Resolution Manager to sign and execute an agreement for the state administration of Tourism Promotion Area fees between the City of Pasco and the Washington State Department of Revenue. III. FISCAL IMPACT: Execution will ensure collection of TPA charges in 2025 and beyond. IV. HISTORY AND FACTS BRIEF: In 2004, the Cities of Kennewick, Pasco, and Richland established the Tri- Cities Regional Hotel/Motel Commission (Commission), at the behest of Visit Tri-Cities, to create a Tourism Promotion Area (TPA). This TPA aims to boost hotel usage in the Tri-Cities, funded by a special hotel industry assessment, initially set at $1.50 per night in 2004, increased to $2 in 2014, and currently $3 since late 2020. In September 2023, Pasco, along with numerous TPAs across the state, including neighboring Kennewick, was notified by Department of Revenue (DOR) of non-compliance with state law in its TPA municipal code. DOR proposed a temporary agreement to continue TPA charge collection through 2024, giving jurisdictions time to make adjustment to bring their municipal codes to compliance or seek legislative action to modify state law. Page 308 of 317 The Temporary DOR agreement for TPA charge collection for the year 2024 was approved by Council through Resolution No. 4405 in December 2023. V. DISCUSSION: House Bill 2137 provided technical changes to allowable exemptions from charges for TPA assessments and was put into law June 6, 2024. Its passage resolved the conflict and a change to the Pasco Municipal Code is no longer needed. However, the temporary agreement is no longer relevant and a new agreement is needed to facilitate the ongoing collection of the TPA charge. Staff recommends approval of the agreement with DOR for the collection of the City's TPA charge. Page 309 of 317 Resolution - Permanent Agreement for TPA Fees - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE AN AGREEMENT FOR THE STATE ADMINISTRATION OF TOURISM PROMOTION AREA FEES BETWEEN THE CITY OF PASCO AND THE WASHINGTON STATE DEPARTMENT OF REVENUE. WHEREAS, the City of Pasco (City) along with the cities of Kennewick and Richland established the Tri-Cities Regional Hotel/Motel Commission (Commission) in 2004 at the behest of Visit Tri-Cities to create a Tourism Promotion Area (TPA); and WHEREAS, this TPA aims to boost hotel usage in the Tri-Cities, funded by a special hotel industry assessment; and WHEREAS, this special hotel industry assessment was initially set at $1.50 per night in 2004, increased to $2.00 in 2014, and increased to $3.00 in late 2020, with each increase in assessment supported by the Commission; and WHEREAS, the Washington State Department of Revenue (DOR) collects TPA fees monthly through an agreement with the City, which is then transferred to Visit Tri-Cities for administration of the Regional TPA; and WHEREAS, in September 2023, Pasco, along with numerous TPAs across the State and including neighboring cities of Richland and Kennewick, was notified by the Washington State Department of Revenue (DOR) of non-compliance with State law in its TPA municipal code; and WHEREAS, the DOR proposed a temporary agreement to continue TPA charge collection through 2024, giving jurisdictions time to make adjustments to bring their municipal codes to compliance or seek legislative action to modify State law; and WHEREAS, the City Council approved the temporary TPA agreement through Resolution No. 4405 approved on December 4, 2023; and WHEREAS, House Bill 2137 provided the technical changes to allowable exemptions from charges for TPA assessments but requires a new agreement with DOR to facilitate ongoing collection of TPA charges; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into an agreement with the DOR. Page 310 of 317 Resolution - Permanent Agreement for TPA Fees - 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Agreement for the State Administration of Tourism Promotion Area Fees with the City of Pasco and Washington State Department of Revenue as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Agreement on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 311 of 317 AGREEMENT FOR THE STATE ADMINISTRATION OF TOURISM PROMOTION AREA FEES WITH THE CITY OF PASCO THIS AGREEMENT (“Agreement”) is entered into by and between the City of Pasco, a political subdivision of the State of Washington (herein referred to as “City”) and the State of Washington Department of Revenue (“Department”) for the administration of the tourism promotion lodging charge imposed by the City of Pasco. This Agreement is effective January 1, 2025. RECITALS WHEREAS, the Legislature of the State of Washington by RCW 35.101 authorizes a City to establish a Tourism Promotion Area to permit the levy of lodging charges to be expended exclusively for tourism promotion, and; WHEREAS, RCW 35.101.055 provides the lodging charge authorized in RCW 35.101.050 does not apply to temporary medical housing exempt under RCW 82.08.997, or any lodging business, lodging unit, or lodging guest so designated by the legislative authority; and; WHEREAS, RCW 35.101 provides that a City imposing a lodging charge by resolution or ordinance shall contract with the Department for the administration and collection of the levy of lodging charges, and; WHEREAS, The City has by ordinance, copy attached hereto, indicated its intention to fix and impose a lodging charge of $3.00 per night/per room in addition to all other sales and use taxes and any special assessments that may be levied (Ordinance No. 4507); NOW, THEREFORE, to provide for the administration of lodging charges, the parties agree as follows: AGREEMENT 1. Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference as if fully set forth. 2. Functions of the Department. The Department shall exclusively perform all functions incident to the administration and collection for the lodging charges imposed by the Ordinance. The Department shall collect the charges from lodging businesses that furnish lodging taxable by the state under Chapter 82.08 RCW. 3. Collection Not Authorized. Pursuant to RCW 35.101.050, the Department is not authorized or required to administer and collect on behalf of the City any charge for which there are more than six classifications. Page 312 of 317 4. New or Additional Legislation. In addition to the Ordinance attached hereto, the City shall provide the Department with copies of any new and/or additional ordinances imposing any new charges or changing the rate of any charge. Such copies shall be provided to the Department no later than 75 days prior to the effective date of the resolution. Subject to the limitations under RCW 35.101.050, the Department shall administer and collect those charges that are identified in the new and/or additional ordinance pursuant to this Agreement under the same terms and conditions as for the charges imposed under the Ordinance. 5. Collection of Lodging Charges. The Department shall collect the lodging charges by the end of the following month after the due date of the taxable period for which lodging charges are imposed pursuant to the ordinance. In accordance with RCW 35.101.090, the charges so collected shall be deposited by the Department in the local tourism promotion account in the custody of the state treasurer. The Department shall provide the state treasurer with instructions on the proper monthly distribution of the deposited funds in accordance with RCW 35.101.100. 6. Rules and Regulations Adopted by the Department. Any specific rules and regulations adopted by the Department to facilitate the administration and distribution of the lodging charges shall be in accordance with the State Administrative Procedure Act and RCW 35.101. Until specific rules and regulations are adopted, the Department shall apply the provisions contained in chapters 82.03, 82.08, 82.12, 82.14, and 82.32 RCW, as the same exist or may hereafter be amended and insofar as the same are relevant to lodging charges. Such provisions shall have full force and effect of Department rules when applied to lodging charges. 7. Uniform Collection. The Department performs its duties hereunder so that as far as possible the lodging charges shall be administered and collected uniformly with the state’s sales and use taxes. 8. Refunds or Credits. Any refunds or credits the Department finds are owed relating to the lodging charges shall be refunded to the taxpayer from the City’s portion of the local tourism promotion account. 9. Notification of Error of Fund Distribution. Either party shall have six months from the date funds are distributed by the state treasurer to notify the other party in writing of any error in the amount of distributed funds. The party receiving such notice shall have sixty (60) days to review the claim. Upon agreement of the parties, the Department shall deposit any necessary additional funds with the state treasurer for distribution to the City; or in the event of an over-distribution to the City, the City shall return such over-distribution to the Department. If the City and the Department cannot reach an agreement, the parties agree to attempt mediation or other dispute resolution process prior to instigating litigation in Superior Court. Page 313 of 317 10. Disclosure of Taxpayer Information, Documentation and Reports. The Department shall provide taxpayer information, documentation and reports to the City in accordance with the disclosure limitations of RCW 82.32.330. The City shall require its authorized representatives that have access to confidential taxpayer information to sign a Department Secrecy Clause and shall ensure such representatives comply with RCW 82.32.330. 11. Parties’ Communication and Cooperation. The parties agree to establish and maintain open lines of communication and to work cooperatively in order to improve administration and public understanding of the City lodging charges (special assessments). Either party may initiate a meeting, to be held at a mutually convenient time and place, to share information and to discuss matters related to administration and collection of the City lodging charges. 12. Disputes. In the event a dispute arises under this Agreement that cannot be resolved by mutual agreement of the parties, either party may elect arbitration in which the Department and City shall each individually appoint one member to a Dispute Board and those members shall select a third member. The Dispute Board shall evaluate the dispute and make a written determination after considering the relevant facts and legal authorities. The Dispute Board’s determination shall be given significant weight by both parties who will meet after the determination is issued to resolve the dispute. If a resolution is not reached, the determination of the Dispute Board shall be admissible in any future legal proceeding between the parties concerning the dispute. Each party shall be responsible for a proportionate share of the costs of the member of the Dispute Board. This remedy is not intended to be exclusive of other remedies existing in law, by statute, or otherwise. 13. Indemnification. To the extent permitted by law, the City agrees to indemnify, defend, and hold harmless the Department for the State of Washington from claims that challenge the authority of the City to impose lodging charges pursuant to the Ordinance. The City agrees that in the event there shall be a legal challenge to the Ordinance or resolutions, the Department shall not be obligated to represent the City or otherwise defend its position in any proceeding relating to such challenge. 14. Effective Date. This Agreement shall take effect at 12:01 AM, January 1, 2025 and shall thereafter be automatically renewed on December 31, of each year unless one of the parties gives written notice of termination on or before November 1, or each year. The parties to this Agreement will notify each other in a timely manner when they find it necessary to request an amendment to this Agreement. 15. Waiver. Any failure by any party to insist upon strict performance of any provision of this Agreement shall not be deemed a waiver of the right to require future strict performance of such provision; No failure or delay in exercising any right or remedy hereunder shall be deemed a waiver of such right or remedy. No term or condition of this Agreement shall be waived, modified or deleted except by an instrument, in writing, signed by personnel authorized to bind each of the parties. Page 314 of 317 16. Modification. This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 17. Entire Agreement. This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 18. Counterparts. This agreement may be executed in two or more counterparts, each of which shall be deemed an original and which together constitute one and the same. IN WITNESS WHEREOF, the State of Washington, Department of Revenue and the City of Pasco have executed this contract as of the day and year written below. ___________________ __________________________________________ Date Sr. Assistant Director, Department of Revenue ___________________ __________________________________________ Date Name, Title, Jurisdiction Attest: ___________________ __________________________________________ Date Name, Title, Jurisdiction ___________________ __________________________________________ Date Name, City Attorney, Jurisdiction Approved as to Form only: Nam Nguyen, Assistant Attorney General Page 315 of 317 Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure. City Council Goals QUALITY OF LIFE 2024-2025 Enhance the long-term viability, value, and service levels of services and programs. FINANCIAL SUSTAINABILITY Promote a highly functional multi-modal transportation system. COMMUNITY TRANSPORTATION NETWORK Implement targeted strategies to reduce crime through strategic investments in infrastructure, staffing, and equipment. COMMUNITY SAFETY Promote and encourage economic vitality. ECONOMIC VITALITY Identify opportunities to enhance City of Pasco identity, cohesion, and image. CITY IDENTITY Page 316 of 317 METAS DEL CONCEJO MUNICIPAL 2024-2025 Promover una alta calidad de vida a través de programas, servicios y inversion apropiada y reinversión en la comunidad infraestructura comunitaria. CALIDAD DE VIDA Promover viabilidad financiera a largo plazo, valor, y niveles de calidad de los servicios y programas. SOSTENIBIILIDAD FINANCIERA Promover un sistema de transporte multimodal altamente funcional. RED DE TRANSPORTE DE LA COMUNIDAD Implementar estrategias específicas para reducir la delincuencia por medios de inversiones estratégicas en infraestructura, personal y equipo. SEGURIDAD DE NUESTRA COMUNIDAD Promover y fomentar vitalidad económica. VITALIDAD ECONOMICA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen. IDENTIDAD COMUNITARIA Page 317 of 317