Loading...
HomeMy WebLinkAbout2024.11.12 Council Workshop Packet AGENDA City Council Workshop Meeting 7:00 PM - Tuesday, November 12, 2024 Pasco City Hall, Council Chambers & Microsoft Teams Webinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this workshop. The Pasco City Council Workshops are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. To listen to the meeting via phone, call 1-323-676-6197 and use access code 217 530 649#. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. VERBAL REPORTS FROM COUNCILMEMBERS 5. ITEMS FOR DISCUSSION WITH OPPORTUNITY FOR PUBLIC COMMENT – the public may comment on each topic scheduled for discussion, up to 2 minutes per person with a total of 8 minutes per item. If opposing sides wish to speak, then both sides receive an equal amount of time to speak or up to 4 minutes each side. 3 - 17 (a) Presentation of 2025 Legislative Priorities (15 minutes) Presentation by Briahna Murray, Partner, Gordon Thomas Honeywell Governmental Affairs 18 - 33 (b) Presentation - Sole Source Purchase Request of LifePak 35 Defibrillators (5 minutes) Page 1 of 185 Chris Mortensen, Deputy Fire Chief of Support Services will be presenting 34 - 129 (c) Resolution - Change Order No. 10 for Wastewater Treatment Plant Phase 1 Construction Contract with Clearwater (5 minutes) 130 - 141 (d) Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 3 Project (5 minutes) 142 - 153 (e) Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project (5 minutes) 154 - 183 (f) Resolution - Accept Purchase Agreements for work to update GESA Stadium to Major League Baseball Standards (5 minutes) 6. MISCELLANEOUS COUNCIL DISCUSSION 7. CLOSED SESSION (a) Discuss Collective Bargaining Unit Negotiations per RCW 42.30.140(4)(a) (15 minutes) 8. EXECUTIVE SESSION 9. ADJOURNMENT 10. ADDITIONAL NOTES 184 - 185 (a) Adopted Council Goals (Reference Only) (b) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the City Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 2 of 185 AGENDA REPORT FOR: City Council November 6, 2024 TO: Adam Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Adam Lincoln, City Manager City Manager SUBJECT: Presentation of 2025 Legislative Priorities (15 minutes) I. REFERENCE(S): Draft 2025 Legislative Priorities PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Briahna Murray, Partner, Gordon Thomas Honeywell Governmental Affairs III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The 2025 Washington State Legislative session will convene on Monday, January 13th. The 2025 session is the first year of the two-year legislative biennium, commonly referred to as the "long" session, the odd year session is scheduled for 105 days. The long session focuses on adopting operating, capital, and transportation budgets for the biennium, and considering hundreds of bills introduced. Gordon Thomas Honeywell Government Relations (GTH-GOV) has been to priorities legislative City’s the contracted in assist to the promoting legislature. In doing so GTH-GOV assists in the development a comprehensive legislative agenda and in furthering that agenda in Olympia by providing on- the-ground presence in Olympia during session, monitoring the legislative action throughout the year, and advancing the City's legislative priorities. The City has benefited by maintaining a proactive posture with the legislature Page 3 of 185 regarding the interests of Pasco. In addition to the City’s Legislative Priorities list, the City also develops a supports/opposes document which provides direction to the City’s legislative consultant and legislators on policy issues that may arise during the legislative session. V. DISCUSSION: The draft 2025 Legislative Priorities list and Supports/Opposes document, reflects the feedback received by Council and recommended by staff and the legislative consultant, Briahna Murray, Partner GTH-GOV. Additionally, the draft priorities reflect current circumstances, overall Council policy direction and the likelihood of success. Ms. Murray will present Council with an overview of the upcoming session and review the draft priorities and strategies for advocacy. Staff requests Council discussion and direction with regard to the draft priorities in order finalize them for adoption by resolution at a later date. A subsequent work session will occur on November 25 prior to final adoption. Page 4 of 185 CITY OF PASCO BRIAHNA MURRAY GORDON THOMAS HONEYWELL GOVERNMENT RELATIONS GTH-GOV NOVEMBER 12, 2024 Pa g e 5 o f 1 8 5 OVERVIEW 2 2025 Legislative Session Expectations Draft 2025 Legislative Agenda Next Steps Pa g e 6 o f 1 8 5 2025 LEGISLATIVE SESSION – POLITICAL CLIMATE All nine executive office positions retained by Democrats Democrats retained and expanded majorities in the House and Senate 60% - would allow Democrats to approve bonds and transfers out of the budget stabilization account without Republican support. Significant turnover in the people, if not the politics New committee chairs, ranking members, committee members Pa g e 7 o f 1 8 5 2025 LEGISLATIVE SESSION EXPECTATIONS First year of the two-year biennium,105-day session Tasks •Develop 2025-27 Operating, Capital, and Transportation budgets •Consider and adopt policy bills Budget Context •Operating Budget – Approximately $5 billion shortfall caused by flattening/slightly decreasing revenues and rising costs; prompting a discussion around revenue •Transportation budget - Shortfalls in delivering packages, regardless of the Climate Commitment Act (CCA) •Capital budget - Not expected to increase in size like it has in recent years Pa g e 8 o f 1 8 5 INTERIM DIRECTION Thank you for engagement and direction over the interim. It allowed us to… Confirm appropriate projects/funding amounts with key legislators Outreach to candidates so we can “hit the ground running” Tour of several projects with Senator King, Senator Dozier and Rep. Connors Pa g e 9 o f 1 8 5 LEGISLATIVE AGENDA GUIDANCE •Funding requests to direct state funds back into the Pasco community •Tailored to budgetary realities and opportunities •Located in various legislative districts Funding Requests •Items where Pasco is not the “tip of the spear” •List of policy issues that align with Council goals •Allow for timely engagement on issues that could have a significant positive or negative impact on the City Policy Issues Pa g e 1 0 o f 1 8 5 FUNDING REQUESTS MLK Community Center (14th LD) - $900,000 capital funding request Road 80 Neighborhood Park (8th LD) - $500,000 capital funding request Pasco Processed Water Reuse Facility – Land Acquisition (16th LD) Transportation projects: Road 76 Overpass project (8th LD) US12/A Street Traffic Safety Analysis (16th/14th LD) Lewis Street Underpass Demolition (14th LD) Broadmoor Blvd/I-182 Bike/Ped Path (8th /16th LD) Pa g e 1 1 o f 1 8 5 POLICY ISSUES Organized by Council Goals Quality of Life Community Safety Financial Sustainability Community Transportation Network Economic Vitality Pa g e 1 2 o f 1 8 5 NEXT STEPS Second Work Session on November 25 Adopt Legislative Agenda Pre -Session Meeting with Legislators on January 6 Legislative Session begins on January 13 Pa g e 1 3 o f 1 8 5 QUESTIONS? Pa g e 1 4 o f 1 8 5 City of Pasco 2025 State Funding Requests MLK COMMUNITY CENTER PHASE 2: The City of Pasco requests the state’s continued partnership to renovate the MLK Community Center in East Pasco. Phase 1 of the renovation focused on Northwest Building of the Community Center is nearing completion. To advance Phase 2, the City requests $900,000 to renovate the Southwest building of the MLK Community Center. Phase 2 will turn the Southwest building into a library and community room, and upgrade restrooms and building access to meet ADA requirements. The renovation of the Southwest building will bring the City closer to completing the entire campus, which serves as an essential space for a diverse neighborhood. ROAD 80 NEIGHBORHOOD PARK: To improve recreational access for the community, Pasco has sought out opportunities to acquire properties for parks, particularly in those areas of the community underserved by parks. Only 3% of the city’s land is used for parks. The City of Pasco requests $500,000 to develop the Road 80 Neighborhood Park. The 3-acre neighborhood park is in a park desert. Developing the park will bring playgrounds, shelter, walking paths, and trees to what is currently a grass field. The additions will transform the space into a park that offers a variety of passive and active recreational opportunities for Pasco residents of all ages. PASCO PROCESS WATER REUSE FACILITY: Pasco owns and operates an innovative Process Water Reuse Facility (PWRF) that utilizes wastewater from food processors to irrigate nearby farm circles. As more food processors choose to locate in Pasco, the City needs additional farm circles to irrigate. The City asks for the state’s partnership in acquiring or leasing nearby circles owned by the Department of Natural Resources and/or the private parties. ROAD 76 OVERPASS: Pasco requests state funding to advance the Road 76 Overpass Project to create a multimodal connection across I-182, which currently divides neighborhoods from commercial areas complicated local travel patterns. The overpass project will reduce travel distances and decrease daily vehicle miles by 6,300 by 2045. The City requests $5 million for the design and right-of-way acquisition, and $30 million for construction. This project is ranked as one of the region’s top transportation projects by the Benton Franklin Council of Governments (BFCOG). US 12/A STREET TRAFFIC STUDY: Pasco requests state funding to perform a comprehensive analysis of State Route 12 from the intersections of A Street to Tank Farm/Sacajawea Park Road to develop practical solutions that will improve safety and economic vitality for the region. Given the recent increase in crashes and the expected rise in traffic volumes, including significant freight traffic, the analysis will aim to identify safety concerns, develop alternatives, perform stakeholder engagement, develop conceptual design and planning estimates. The City requests $3 million to complete the analysis. This project is ranked as one of the region’s top transportation projects by the Benton Franklin Council of Governments (BFCOG). LEWIS STREET UNDERPASS DEMOLITION: Pasco requests state funding for the Lewis Street Underpass Demolition. The state invested in the development of the Lewis Street Overpass, which was completed in 2024. Due to cost overruns associated with the overpass, the City needs $3.3 million to complete demolition of the underpass and to honor its agreement with BNSF. BROADMOOR BLVD/BIKE/PED PATH: Pasco requests state funding to construct a multimodal crossing over I-182 to create a critical connection for active transportation along the corridor which is surrounded by residences, schools and essential commercial businesses. The City requests $8 million for construction. . Page 15 of 185 QUALITY OF LIFE Local Community Decision-Making Pasco opposes any proposals that restrict, mandate, or otherwise interfere with the city’s ability to make local decisions that are informed by public processes and community engagement. Housing Affordability Pasco supports efforts to bring more affordable housing to the Pasco community including reduced barriers to constructing housing and grant funding through programs like the Housing Trust Fund. Homelessness Pasco supports additional tools to assist cities in addressing homelessness, including resources for the city’s resource navigator program. Additionally, the City asks that the Legislature continue to empower cities to address homeless encampments in a compassionate but effective manner. COMMUNITY SAFETY Crime Reduction and Prevention Pasco supports policies to reduce and prevent crime in the community. Law Enforcement Recruitment and Retention Pasco supports increased funding to recruit, train, and retain law enforcement officers, including but not limited to ongoing support for regional training academies. Fentanyl & Opioid Epidemic Pasco supports prioritizing solutions to the fentanyl and opioid epidemic, including funding to first responders for Narcan. Behavioral Health (Mental Health & Substance Use) Pasco supports investments in the state’s behavioral health system, including crisis response, detox facilities, outpatient case management services, and more. Public Defense The City of Pasco is responsible for providing public defense services to indigent defendants of misdemeanor charges. The City supports state policies to assist in recruiting public defenders and allocating the necessary funding needed to meet public defense caseload standards under consideration by the Washington State Supreme Court. FINANCIAL SUSTAINABILITY Grant Proposals Pasco supports ongoing and increased funding to grant programs that benefit city projects, including but not limited to the Public Works Assistance Account, the Washington Wildlife and Recreation Program, Complete Streets, Safe Routes to Schools, and more. State-Shared Revenues Pasco supports preserving and enhancing state-shared revenue streams. Unfunded Mandates Pasco opposes any unfunded mandates that increase costs to cities without additional state funding provided. Public Records Act Pasco supports any proposals that reduce the impact of abusive public records requests and litigation. Election of Judges Pasco opposes legislation mandating that part-time municipal court judges be elected rather than appointed. Insurance Costs Recent legislation and subsequent court decisions have increased the legal liability of public entities, resulting in higher rates for liability coverage. The City’s liability rates increased by 27% from 2022 to 2023 and by another 17% from 2023 to 2024. The City supports efforts to protect against liability expansion and opposes new policies that would drive additional claims and increase litigation costs. PFML/FMLA Coordination Pasco supports efforts to align the administration of the federal Family and Medical Leave Act (FMLA) and state Paid Family Medical Leave (PFML) programs to run concurrently. Harmonizing these programs will help maintain their benefits without imposing excessive costs. COMMUNITY TRANSPORTATION NETWORK The City of Pasco Policy Issues Page 16 of 185 Tri-Cities Mobility Pasco supports efforts to explore a third crossing over the Columbia River to improve regional mobility throughout the Tri-Cities. Foster Wells Interchange Pasco supports Franklin County’s request for the Foster Wells Interchange project, which aims to improve traffic flow and access to the growing area around the Foster Wells Road corridor. ECONOMIC VITALITY Water Rights Pasco is a growing community with a finite water supply. The City supports legislative efforts to allow the city to increase water rights to meet the needs of the growing community. Additionally, Pasco recognizes that water conservation must be part of the solution in making the most with available water rights. Economic Development Tools Pasco supports economic development tools to spur development downtown and in key commercial corridors, including funding for an industrial symbiosis project at the Port of Pasco and retaining and enhancing tax increment financing. DNR Property within the UGA Pasco is opposed to DNR buying land within the City’s UGA and asks that DNR divest itself of the undeveloped agricultural land it currently owns within the UGA and keeping the associated water rights with said land, not moving them outside city limits. Annexation Pasco supports incentives that encourage annexation, including utilizing utility extensions, and mechanisms that facilitate the annexation of unincorporated islands. Growth Management Pasco opposes any proposals that create new planning obligations within the Growth Management Act that are not coupled with adequate funding. The City supports AWC legislative agenda items that serve the best interests of Pasco. Page 17 of 185 AGENDA REPORT FOR: City Council November 5, 2024 TO: Adam Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Kevin Crowley, Fire Chief Fire Department SUBJECT: Presentation - Sole Source Purchase Request of LifePak 35 Defibrillators I. REFERENCE(S): Draft Resolution PowerPoint Presentation Stryker LifePak35 Sole Source SAVVIK Price Quote II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Chris Mortensen, Deputy Fire Chief of Support Services will be presenting III. FISCAL IMPACT: $323,280.33 plus sales tax. No additional funds will be requested, and this purchase has been planned and budgeted for. IV. HISTORY AND FACTS BRIEF: Cardiac Monitors/Defibrillators are a life saving piece of equipment in the treatment of cardiac arrest, heart attack, and cardiac arrhythmias. Pasco Fire Department currently has Stryker 15 defibrillators and the technology in this equipment has become obsolete. According to the FDA, the current cardiac defibrillators can no longer be reasonably depended on, and need replaced. V. DISCUSSION: The Pasco Fire Department's current defibrillators can no longer be depended on and according to FDA standards they need replaced. LifePak 35 incorporates the most up to date technology that is integrated into hospital platforms, ensuring streamlined cardiac care. Page 18 of 185 Stryker is the sole-source provider to our regional hospitals and our regional EMS agencies. LifePak is exclusively designed and built by Stryker. The technology our and proprietary technological Stryker by incorporated is platforms at Pasco Fire will only interface with Stryker defibrillators. Stryker does not authorize any third parties to sell these products. The local hospitals receive data from LifePak via Lifenet Viewer which allows for streaming capabilities from the LifePak to the Emergency Room. The City's "Heart Safe Pasco" endeavor requires staff to use dependable cardiac equipment and technology. Staff recommends purchasing seven (7) new LifePak 35 defibrillators and accepting the sole source offer from SAVVIK. - Capital for Fund" Ambulance "150 in $421,106 currently is There the Replacement, which has been allocated specifically for the purchase of new defibrillators. replacement We have typically staggered the purchase of defibrillators but since the introduction of a new model that incorporates a new platform, technology and design layout, we would like to purchase all the replacements at once. Since this purchase exceeds the $300,000 threshold, we are seeking approval to purchase all units in one transaction. Page 19 of 185 Resolution Sole Source Cardiac Defibrillators - 1 RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF LIFEPAK 35 CARDIAC DEFIBRILLATORS FROM STRYKER SALES, LLC. WHEREAS, it is critical for the City of Pasco (City) to have proper equipment to perform Fire and Emergency Medical Services (EMS) functions; and WHEREAS, the City has the need to purchase replacement outdated cardiac defibrillators; and WHEREAS, the City currently uses LifePak 15 defibrillators equipment & accessories; and WHEREAS, the City has established work standards that are supported using LifePak 35 defibrillators equipment; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of LifePak 35 defibrillators is to replace a lifesaving piece of equipment that has become outdated. LifePak 35 incorporates the most up to date technology that is integrated into hospital platforms, ensuring streamlined cardiac care, which is a cornerstone in our “Heart Safe Pasco” endeavor; and WHEREAS, the use of LifePak 35 equipment is clearly and legitimately limited to a single source of supply from Stryker Sales, LLC, as detailed in the Sole Source Worksheet attached hereto as Exhibit A, to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(9) competitive bidding requirements and RCW 39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption the City Council must first adopt a Resolution reciting the factual basis supporting the exemption; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of LifePak 35 defibrillators from Stryker Sales, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Page 20 of 185 Resolution Sole Source Cardiac Defibrillators - 2 The City Council of Pasco hereby find the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and pursuant to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of LifePak 35 defibrillator equipment from Stryker Sales, LLC. Be It Further Resolved, that the City of Pasco Fire Department purchase LifePak 35 defibrillator equipment from Stryker Sales, LLC for an amount not to exceed the sum of $323,280.33. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington this, on ___ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 21 of 185 Resolution Sole Source Cardiac Defibrillators - 3 SOLE SOURCE WORKSHEET Requisition Item: LifePak 35 Cardiac Defibrillators from Stryker Sales, LLC Requisition No. Prior Purchase Order Number (if item had been approved previously): 1. Please describe the items and its function: Cardiac monitor/defibrillator which is a lifesaving piece of equipment in the treatment of cardiac arrest, heart attack and cardiac arrythmias. 2. This is a sole source because: ☒ sole provider of a licensed or patented good or service ☒ sole provider of items that are compatible with existing equipment, inventory, systems, programs or services ☐ sole provider of goods and services for which the City has established a standard ☐ sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or in an attachment) ☒ the vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City (please attach information on market price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. The technology incorporated by Stryker is proprietary and our technological platforms at Pasco Fire Department will only interface with Stryker defibrillators. The local hospitals receive data from LifePak via Lifenet Viewer, which allows for streaming capabilities from the LifePak to the ER. LifePak is exclusively designed and built by Stryker. 4. What steps were taken to verify that these features are not available elsewhere? ☒ Other brands/manufacturers were examined (please list phone numbers and names and explain why these were not suitable). Life Assist. Demo of the Tempus Pro. Diana Bezmalinovich (206)-251-9598. ☐ Other vendors were contacted (please list phone numbers and names and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Certification of Need This recommendation for sole source is based upon objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding influence on my request to sole source this purchase. By: Fire Chief Kevin Crowley Date: 06-01-2024 Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost- effective feature requirement. Page 22 of 185 Page 23 of 185 Page 24 of 185 Emergency Care 11811 Willows Road NE, Redmond, WA 98052 USA | P +1 425 867 4000 | Toll-free +1 800 442 1142 | stryker.com Stryker is the sole-source provider in the Hospital (hospitals and hospital-owned facilities), Emergency Response Services and Emergency Response Training (paramedics, professional and volunteer fire) markets in the U.S. for the following products: •New LIFEPAK® 35 monitor/defibrillators •New LIFEPAK® 15 monitor/defibrillators •New LIFEPAK 20e defibrillator/monitors •New LIFEPAK CR2 automated external defibrillators •New LIFEPAK CR2 cellular automated external defibrillators •New LIFEPAK 1000 automated external defibrillators •New LUCAS® chest compression system •CODE-STAT™ data review software and serviceStryker is the sole-source provider in all markets for the following products and services: •RELITM (Refurbished Equipment from the Lifesaving Innovators) devices •LIFENET® system and related software •ACLS (non-clinical) LIFEPAK defibrillator/monitors •LIFELINKcentral™ Government Campus Solution •MultiTech 4G and Titan III gateways •Factory-authorized inspection and repair services which include repair parts, upgrades, inspections and repairs.Stryker does not authorize any third parties to sell these products or services in the markets listed above. We will not fulfill orders placed by non-authorized businesses seeking to resell our products or services. If you have questions, please feel free to contact your local Stryker customer service representative at 800.442.1142. Sincerely, Matt Van Der Wende, Vice President, Americas Sales Copyright © 2024 Stryker EC-GSNPS-COMM-1157704_REV-1_en_us Stryker or its affiliated entities own, use, or have applied for the following trademarks or services marks: LIFELINKcentral, LIFEPAK, LUCAS, CODE-STAT, RELI, LIFENET, Stryker. All other trademarks are trademarks of their respective owners or holders. The absence of a product, feature, or service name, or logo from this list does not constitute a waiver of Stryker’s trademark or other intellectual property rights concerning that name or logo. Page 25 of 185 11/12/2024 Pasco City Council Council Workshop Pa g e 2 6 o f 1 8 5 LifePak 35 Defibrillators 11/12/2024 Pasco City Council Pa g e 2 7 o f 1 8 5 Table of Contents 1.Purchase Request 2.Key LifePak 35 Features 3.Financial Overview 4.Next Steps Pa g e 2 8 o f 1 8 5 Purchase Request 4 •Secure Council approval to purchase 7 new LifePak 35 defibrillators. •Current defibrillators have reached the FDA recommended end of shelf life. •Within budget and no new funding needed. •Includes ProCare Maintenance Plan. Pa g e 2 9 o f 1 8 5 Key LifePak 35 Features 5 •Advanced Capabilities • High-quality CPR with real-time monitoring •Incorporates the most up to date technology, including the use of AI. •Improved Durability • Rugged design suitable for various emergency conditions. •Ease of Use • Intuitive interface, making it accessible to trained personnel. •Enhanced Connectivity • Compatible with patient monitoring systems for seamless data transfer. • Live cardiac streaming to the ER. Pa g e 3 0 o f 1 8 5 Financial Overview 6 •Ambulance Fund •$421,106 in the defibrillator replacement fund. •Total Cost •$323,280.33 (After trade -in discounts). •Current prices would be a savings of more than $97,000 than anticipated costs. •Sole Source Procurement •Acquired through SAVVIK, a group purchasing organization (GPO)to streamline the purchasing process. •Satisfying the exemption requirements for competitive bidding in RCW 39.04.280. Pa g e 3 1 o f 1 8 5 Next Steps 7 •Seek Council Approval •Approve GPO with Stryker •Finalize order •Receive order in 6 week •January 2025 in service Pa g e 3 2 o f 1 8 5 Questions?Pa g e 3 3 o f 1 8 5 AGENDA REPORT FOR: City Council November 5, 2024 TO: Adam Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution - Change Order No. 10 for Wastewater Treatment Plant Phase 1 Construction Contract with Clearwater (5 minutes) I. REFERENCE(S): Resolution Exhibit A – Change Order No. 10 Attachment 1 – Summary of Change Order No. 10 Items Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Engineer's Construction Estimate $22,398,999.78 Awarded Construction Contract Amount $17,937,787.80 Previously Approved Change Orders No. 1-9 $283,643.58 Proposed Change Order No. 10 $150,008.07 New Contract Total $18,371,439.45 The proposed change order can be accommodated within the project budget. The project construction is funded through a State Revolving Fund low interest loan awarded by the Washington State Department of Ecology under loan agreement WQC-2022-Pasco-00044, which was authorized through adoption of Resolution No. 4144 on January 24, 2022. Total contract changes including proposed Change Order No. 10 represent approximately 2.42% of the original contract amount. Page 34 of 185 IV. HISTORY AND FACTS BRIEF: The construction contract for the Wastewater Treatment Plant (WWTP) Phase 1 Plant Improvements project was awarded to Clearwater Construction & Management, LLC (Clearwater) on June 18, 2021. The project is approximately 99% complete, with completion of construction punchlist and associated closeout activities anticipated in January 2025. Since construction began, nine (9) Change Orders (CO) have been approved as follows: Previously approved CO No. 1 and CO No. 2 were both fully executed in 2022 under No. CO Director. Works Public 1 to delegated authority the the addressed aeration blower building structural modifications to allow for proper electrical conduit installation clearances. CO No. 2 was issued to modify design of the new aeration basin effluent gates to improve hydraulic efficiency. Previously executed fully were 7 No. 3 through No. CO approved CO throughout 2022 and 2023 under the authority delegated to the City Manager. Both CO No. 3 and CO. No. 6 addressed Washington state sales tax increases which adjusted the contract total to reflect these updated tax rates. CO No. 4 allowed for installation of new curb and gutter at the main access roads to the WWTP where storm drainage was not addressed in design. CO No. 5 made modifications to existing return activated sludge flow control valves for improved system compatibility with the new plant additions. CO No. 7 included modification of facility storage and electrical room doors to include viewing windows and door swing adjustments for ease of egress. CO No. 8 was fully executed in January 2024 under the authority delegated to the Public Works Director. This change order consisted of a contract deduction associated with asphalt placement work that was removed from Clearwater’s scope, as this same asphalt would have been removed under the Phase 2 plant improvements. CO No. 9 was fully executed in January 2024 under the authority delegated to the City Manager and primarily addressed items related to change in site conditions and design improvements needed for full functionality and improved facility operation. Some of the major items included in CO No. 9 involved realignment of the in-land portion of the sewer outfall and demolition of concrete infill in the existing aeration basin effluent structures to allow for intended use of the new plant process improvements. V. DISCUSSION: Page 35 of 185 Change proposal requests (CPRs) and work change directives (WCDs) were identified, reviewed, and packaged for approval into proposed CO No. 10. All CPR and WCD items are fully outlined and summarized in Attachment 1 for further reference. In general, the items address modifications related to unforeseen site conditions during retrofit of an aging wastewater facility, design improvements for enhanced facility and treatment process operation, and coordination between Phase 1 and Phase 2 plant improvements as both contracts involved some overlap in execution of construction activities. The extent of change order work performed was in most cases difficult to assess due to unknown or changing site conditions which required further exploratory investigation prior to evaluation of cost proposals. Most of the contract changes were tracked as time and material force account costs and not as up-front negotiated cost estimates. Attachment 1 indicates these total costs (contract additions or deducts) associated with each CPR or WCD item, with each cost incorporating Washington state sales tax. These itemized changes will constitute a tenth change order to the project in the amount of $150,008.07 with an increase of 33 working days added to the original contract time. Staff recommends approval of CO No. 10 in the amount of $150,008.07 for the Wastewater Treatment Plant - Phase 1 Plant Improvements project. Page 36 of 185 Resolution - CO No. 10 for WWTP Phase 1 - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 10 WITH CLEARWATER CONSTRUCTION & MANAGEMENT, LLC FOR THE WASTEWATER TREATMENT PLANT PHASE 1 IMPROVEMENTS PROJECT. WHEREAS, the City of Pasco (City) and Clearwater Construction & Management, LLC (Clearwater) entered into a Construction Contract on June 18, 2021, for construction of the Wastewater Treatment Plant (WWTP) Phase 1 Improvements; and WHEREAS, previously approved Change Orders No. 1 and No. 2 were under the authority provided to the Public Works Director; and WHEREAS, previously approved Change Orders No. 3 through No. 7 were under the authority provided to the City Manager; and WHEREAS, previously approved Change Order No. 8 was under the authority provided to the Public Works Director; and WHEREAS, previously approved Change Order No. 9 was under the authority provided to the City Manager; and WHEREAS, proposed Change Order No. 10 is issued to address various facility modifications required to extend operational service life of the existing wastewater treatment system and infrastructure in addition to other modifications needed to address unforeseen site conditions at an aging operating treatment facility construction site; and WHEREAS, the $150,008.07 amount of Change Order No. 10 added to the cumulative sum of previously approved Change Orders, exceeds the City Manager’s authority, and thus determined to obtain Council approval; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City to enter into Change Order No. 10 with Clearwater. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Change Order No. 10 between the City of Pasco and Clearwater as attached hereto and incorporated herein as Exhibit A. Page 37 of 185 Resolution - CO No. 10 for WWTP Phase 1 - 2 Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized to execute said Change Order No. 10 on behalf of the City of Pasco. Be It Further Resolved, that this resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 38 of 185 Page 39 of 185 Page 40 of 185 Page 41 of 185 Page 42 of 185 Page 43 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 001 – Existing Duct Bank at Blower Building Engineer’s Decision Paul, We have reviewed your credit proposal for CPR 001 – Existing Duct Bank at Blower Building. We have found your submitted credit proposal to be acceptable, however, we have made one correction. A credit for 1.5% Insurance and Bond costs was not included. This creates an adjustment of $327.25 which increases the total amount of the credit to $22,143.98 ($21,816.73 + $327.25.) A total credit of $22,143.98 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 44 of 185 327.25 $ 22,143.98 Page 45 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 27, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 003 – Blower Building Drain Revision Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 003 – Blower Building Drain Revision. We have found your submitted cost proposal to be acceptable. A total cost of $7,140.79 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 46 of 185 Page 47 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 May 10, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 017 – HACH Sensor Cable Temporary Connection Engineer’s Decision Paul, We have reviewed your cost and credit proposals for CPR 017 – HACH Sensor Cable Temporary Connection. We have found your submitted overall credit proposal of $18,862.13 to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 48 of 185 Page 49 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 January 31, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 21 – 2-inch LPA Valves Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 021 – 2-inch LPA Valves. We have found your submitted cost proposal to be acceptable. A total cost of $2,872.69 ($2,637.92 + $234.77 Sales Tax) and 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 50 of 185 Page 51 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 023 – LPA Pipe Support Modification Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 023 – LPA Pipe Support Modification. We have found your submitted cost proposal to be acceptable. A total cost of $2,553.36 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 52 of 185 Page 53 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 24b – Modification to Asphalt Area Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 024b – Modification to Asphalt Area. We have found your submitted cost proposal to be acceptable. A total cost of $32,688.53 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 54 of 185 CPR 024B Page 55 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 027 – PW Valves Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 027 – PW Valves. We have found your submitted cost proposal to be acceptable. A total cost of $14,031.43 and a total of 4 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 56 of 185 CPR 027 Page 57 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 28 – Drying Bed PS Reconnection Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 028 – Drying Bed PS Reconnection. We have found your submitted cost proposal to be acceptable. A total cost of $814.72 ($748.14 + $66.58 Sales Tax) and 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 58 of 185 Page 59 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 8, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 029 – Electrical Duct Bank Encasement Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 029 – Electrical Duct Bank Encasement. We have found your submitted cost proposal to be acceptable. A total cost of $14,822.61 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 60 of 185 Page 61 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 030 – Bypass Breakdown Put on Hold Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 030 – Bypass Breakdown Put on Hold. We have found your submitted cost proposal to be acceptable. A total cost of $3,712.24 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 62 of 185 Page 63 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 20, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 031 – Bypass Operations to TV Existing RCP Line Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 031 – Bypass Operations to TV Existing RCP Line. We have found your submitted cost proposal to be acceptable. A total cost of $2,108.08 and a total of 1 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 64 of 185 Page 65 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 9, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 032 – Additional Retaining Wall Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 032 – Additional Retaining Wall. We have found your submitted cost proposal to be acceptable. A total cost of $11,057.60 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 66 of 185 CPR 032 Page 67 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 October 4, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 CPR 033 – Chain Wheel Engineer’s Decision Paul, We have reviewed your cost proposal for CPR 033 – Chain Wheel. We have found your submitted cost proposal to be acceptable. A total cost of $1,583.86 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 68 of 185 Change Order Request #: 57 Date:9/11/2024 Reason For Change: Change Directed By: Delay's Caused By Change Labor:673.90$ 673.90$ Material:683.02$ -$ 683.02$ Equipment: -$ Subcontracts: Other Costs: -$ Total Costs:1,356.92$ Labor O&P 15% 101.09$ Material O&P 15% 102.45$ Equipment O&P 15% -$ Subcontractor O&P 5% -$ Total Markup 203.54$ Total With Markup 1,560.46$ Tax at 8.90% Insurance and Bond at 1.50% 23.41$ 23.41$ 1,583.86$ Date: Date: Clearwater Construction & Management, LLC Project: 19072 WWTP Phase 1- Pasco Description of Change: Change butterfly valve handwheel to chain wheel in RAS basement This BF valve operator was shown as a hand wheel but it is too high off floor to be TOTAL LABOR Buy new chain wheel for butterfly valve City of Pasco yes 2 Carpenters x 5 hours x $67.39 TOTAL MATERIAL TOTAL EQUIPMENT TOTAL SUBCONTRACTS Notes: Signed: Clearwater Construction ________________________________________ Signed: Owners Representative ____________________________________________ To be added to Invoice Total Amount This Change Order Request: Additional Working Days Required: Victoria Fragione 10/3/24 CPR 033 Page 69 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 002 – Baffle Wall Elevation Change Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 002 – Baffle Wall Elevation Change. We have found your submitted cost proposal to be acceptable. A total cost of $20,438.34 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 70 of 185 WCD 002 Page 71 of 185 Page 72 of 185 Ecology Project Manager 2/23/2022 Approved by Dianna WashingtonVia Email 2/18/2022 2/23/2022 Page 73 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 004 – NPW Yard Piping Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 004 – NPW Yard Piping. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $10,723.53 ($9,847.13 + $876.40) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 74 of 185 Page 75 of 185 Page 76 of 185 10/18/2022 Environmental Engineer Page 77 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 005 – Combined Footing Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 005 – Combined Footing. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $6,568.80 ($6,031.96 + $536.84) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 78 of 185 Page 79 of 185 Page 80 of 185 Page 81 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 006 – 4-inch Dropleg Connection Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 006 – Dropleg Connection. We have found your submitted cost proposal to be acceptable. A total cost of $3,169.92 and a total of 0 working days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 82 of 185 WCD 006 $2,715.71 $407.36 $3,123.07 $ 46.85 $3,169.92 Page 83 of 185 Page 84 of 185 Ecology Engineer 1/3/2023 Ecology Project Manager 1/3/2023 Page 85 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 2, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 009 – Sensor Box Relocation Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 009 – Sensor Box Relocation. We have found your submitted cost proposal to be acceptable. Additional working days requested for this change were negotiated as a part of Change Order No. 07. A total cost of $11,647.30 ($10,695.41 + $951.89) will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 86 of 185 Page 87 of 185 Page 88 of 185 Ecology Engineer 1/17/2023 Ecology Project Manager 1/17/2023 Page 89 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 21, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 013 – RAS Probe Piping Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 013 – RAS Probe Piping. We have found your submitted cost proposal to be acceptable. Note that on your summary sheet you are listing and calculating markup for total equipment when it should have been categorized under materials. The markup for equipment and materials are the same, therefore, it did not adjust the total amount of the cost proposal. A total cost of $12,965.00 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Page 90 of 185 2 Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 91 of 185 Total Material Material O&P Page 92 of 185 Page 93 of 185 4/13/2023 Ecology Engineer ERO Ecology Project Manager 4/14/2023 Page 94 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 March 27, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 014 – Non Potable Waterline Valves Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 014 – Non Potable Waterline Valves. We have found your submitted cost proposal to be acceptable. A total cost of $10,427.45 and a total of 3 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 95 of 185 Page 96 of 185 Page 97 of 185 Page 98 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 3, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 015 – Demo Pipe and Gate Valve Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 015 – Demo Pipe and Gate Valve. We have found your submitted cost proposal to be acceptable. A total cost of $11,512.93 and a total of 6 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 99 of 185 WCD 015 Page 100 of 185 Page 101 of 185 Page 102 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 April 9, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 016 – Flow Meter Vault Davit Socket Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 016 – Flow Meter Vault Davit Socket. We have found your submitted cost proposal to be acceptable. A total cost of $1,737.88 and a total of 0 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 103 of 185 Page 104 of 185 Page 105 of 185 Page 106 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 February 21, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 WCD 017 – 4-inch Plug Valve on SL Engineer’s Decision Paul, We have reviewed your cost proposal for WCD 017 – 4-inch Plug Valve on SL. We have found your submitted cost proposal to be acceptable. A total cost of $4,004.55 and a total of 2 working days to the Substantial Completion date as defined by Change Order No. 7 will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 107 of 185 Page 108 of 185 Page 109 of 185 Ecology Engineer 12/01/2023 Ecology Project Manager 12/4/2023 Page 110 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 August 15, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 Phase 2A CPR 024 – Phase 1 Scum Line Removal Engineer’s Decision Paul, Attached is the Engineer’s Decision for work done by Apollo Construction to complete work that was shown to be completed in Phase 1. This cost from Phase 2 is applied as a credit to Phase 1. A total credit of $2,668.30 is included in this Change Order No. 10. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 111 of 185 hdrinc.com HDR 835 North Post Street, Suite 101 , Spokane , WA 99201-2126 (509) 343-8500 July 25, 2024 Apollo, Inc. 1133 West Columbia Drive Kennewick, WA 99336 Attn: Dan Sjule Re: City of Pasco 21237A WWTP Improvements Phase 2 Project CPR 024 – Phase I Scum Line Removal Engineer’s Decision Dan, We have reviewed your cost proposal for CPR 024 – Phase I Scum Line Removal. We have found your submitted cost proposal to be acceptable. A total cost of $2,668.30 and a total of 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Heath Bateman – City of Pasco Kent McCue – City of Pasco Todd Marden – City of Pasco Mary Scalise – HDR Mike Soucie – HDR Troy Gibbs – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 112 of 185 Change Proposal Request Summary APR No:032 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference Phase 1 Apollo Inc.Date:07/11/24 Removal of Phase 1 SCUM Line Description Labor Mat Equip.Subcont. Total Supp Total Total Removal of Phase 1 SCUM Line 1,638.35$ -$ 609.56$ 387.45$ -$ 2,635.36$ SUBTOTAL COST >2,635.36$ Insurance Premium .5% - Changed Work >13.18$ Bond Premium .75% - Changed Work >19.77$ TOTAL LUMP SUM COST >2,668.30$ Print Date: 7/30/2024 Page 1 of 3 P198 APR-032R1 Removal of Phase 1 SCUM Line.xlsxPage 113 of 185 Change Proposal Request APR No:032 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference Phase 1 Apollo Inc.Date:7/11/24 Removal of Phase 1 SCUM Line Description Qty U of M Rate Labor Unit Rate Mat Unit Rate Equip.Subcont. Total Total Project Manager 1.0 HR 90.00$ 90.00$ 90.00$ Project Superintendent - Josh Prock 1.0 HR 80.00$ 80.00$ 80.00$ Operators - Key Personnel Operator Foreman - Chris Armour 5.5 HR 62.60$ 344.30$ 344.30$ Laborers Foreman - Rick Grnya 7.5 HR 67.38$ 505.35$ 505.35$ Pipelayer - Wilmer Leal 7.5 HR 54.00$ 405.00$ 405.00$ Excavator - CAT 303 + Operator HR 61.39$ -$ -$ + Operating Costs 7.5 HRLY 25.26$ 189.45$ 189.45$ Loader - John Deere 524 + Operator (N/A included in labor above)0.0 HR 61.73$ -$ -$ + Operating Costs 6.5 HRLY 52.40$ 340.60$ 340.60$ DAY -$ -$ -$ LS -$ -$ -$ -$ LS -$ -$ -$ Misc. Items LS -$ -$ -$ Disposal Fees LS -$ -$ -$ Apollo - Subtotal Direct Costs >1,424.65$ -$ 530.05$ 1,954.70$ Markup on Self-Performed Labor, Mat'ls & Equipment >15.0%213.70$ -$ 79.51$ 293.21$ Plateau CRM - Archaeological Monitor 1 369.00$ 369.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal Subcontractors Costs >369.00$ 369.00$ Markup on Subcontractor Costs >5.0%18.45$ 18.45$ Special Consultants -$ -$ Temporary Facilities at the Site LS -$ -$ LS -$ -$ -$ Subtotal Supplementary Costs >-$ -$ -$ Markup on Supplementary Costs >0.0 Contractor - Total Direct Costs w/Markup >2,635.36$ Insurance Premium .5% - Changed Work >13.18$ Bond Premium .75% - Changed Work >19.77$ TOTAL LUMP SUM COST >2,668.30$ SUPPLEMENTAL COSTS SUBCONTRACTOR COSTS APOLLO - PROJECT SUPERVISION COSTS APOLLO - CRAFT LABOR COSTS APOLLO - OPERATED EQUIPMENT APOLLO - OTHER EQUIPMENT COSTS APOLLO - MATERIAL COSTS Page 2 of 3 Page 114 of 185 hdrinc.com 835 North Post Street, Suite 101, Spokane , WA 99201-2126 (509) 343-8500 August 15, 2024 Clearwater Construction & Management LLC 5711 W Garden Springs Road Spokane, WA 99224 Attn: Paul Clary Re: City of Pasco 19072 WWTP Improvements Phase 1 Phase 2A CPR 025 – Phase 1 Demo Work Engineer’s Decision Paul, Attached is the Engineer’s Decision for work done by Apollo Construction to complete work that was shown to be completed in Phase 1. This cost from Phase 2 is applied as a credit to Phase 1. A total credit of $2,492.26 is included in this Change Order No. 10. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Kent McCue – City of Pasco Heath Bateman – City of Pasco Todd Marden – City of Pasco Troy Gibbs – HDR Mike Soucie – HDR Mary Scalise – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 115 of 185 hdrinc.com HDR 835 North Post Street, Suite 101 , Spokane , WA 99201-2126 (509) 343-8500 July 25, 2024 Apollo, Inc. 1133 West Columbia Drive Kennewick, WA 99336 Attn: Dan Sjule Re: City of Pasco 21237A WWTP Improvements Phase 2 Project CPR 025 – Phase I Demo Work to Remove of Drying Bed Lift Station Engineer’s Decision Dan, We have reviewed your cost proposal for CPR 025 – Phase I Demo Work to Remove of Drying Bed Lift Station. We have found your submitted cost proposal to be acceptable. A total cost of $2,492.26 and a total of 0 calendar days will be included in a forthcoming Change Order. Sincerely, HDR Engineering, Inc. Todd Jensen, PE, CCM Construction Manager cc: Brittany Whitfield – City of Pasco Heath Bateman – City of Pasco Kent McCue – City of Pasco Todd Marden – City of Pasco Mary Scalise – HDR Mike Soucie – HDR Troy Gibbs – HDR Craig Anderson – Consor Mark Cummings – Consor Diana Washington – Ecology Greg Dobb – Ecology Page 116 of 185 Change Proposal Request Summary APR No:025 R1 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference N/A Apollo Inc.Date:07/24/24 Phase 1 Demo Work to Remove Drying Best Lift Station Description Labor Mat Equip.Subcont. Total Supp Total Total Item 1 1,257.46$ 524.40$ 421.34$ 258.30$ -$ 2,461.49$ SUBTOTAL COST >2,461.49$ Insurance Premium .5% - Changed Work >12.31$ Bond Premium .75% - Changed Work >18.46$ TOTAL LUMP SUM COST >2,492.26$ Print Date: 7/24/2024 Page 1 of 2P198 APR-025 Rev 1 Phase 1 Demo Work to Remove Drying Bed Lift Station.xlsxPage 117 of 185 Change Proposal Request APR No:025 R1 Project: City of Pasco WWTP Improvements Phase 2A Contract Reference N/A Apollo Inc.Date:7/24/24 Phase 1 Demo Work to Remove Drying Best Lift Station Description Qty U of M Rate Labor Unit Rate Mat Unit Rate Equip.Subcont. Total Total Project Manager 1.0 HR 90.00$ 90.00$ 90.00$ Project Superintendent 2.0 HR 80.00$ 160.00$ 160.00$ Yard Piping / Site Earthwork Super HR 80.00$ -$ -$ Operators - Key Personnel Operator Foreman - Chris Armour 5.5 HR 62.60$ 344.30$ 344.30$ Laborers Foreman - Rick Grnya 3.0 HR 67.38$ 202.14$ 202.14$ Pipelayer - Wilmer Leal 5.5 HR 54.00$ 297.00$ 297.00$ Pipefitter - Laborer HR 100.36$ -$ -$ Excavator - CAT 312C + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 89.28$ 89.28$ 89.28$ Excavator - CAT 330 C + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 104.53$ 104.53$ 104.53$ Forklift - CAT TH83 + Operator HR 60.22$ -$ -$ + Operating Costs 1.0 HRLY 128.15$ 128.15$ 128.15$ Loader - CAT 936 + Operator HR 61.73$ -$ -$ + Operating Costs 1.0 HRLY 44.42$ 44.42$ 44.42$ LS -$ -$ LS -$ -$ -$ -$ CDF 1.0 LS 456.00$ 456.00$ 456.00$ LS -$ -$ -$ Misc. Items LS -$ -$ -$ Disposal Fees LS -$ -$ -$ Apollo - Subtotal Direct Costs >1,093.44$ 456.00$ 366.38$ 1,915.82$ Markup on Self-Performed Labor, Mat'ls & Equipment >15.0%164.02$ 68.40$ 54.96$ 287.37$ Plateua CRM Cultural Resource Monitoring Moira Riggs 3 HR 82.00$ 246.00$ -$ -$ Subtotal Subcontractors Costs >82.00$ 246.00$ Markup on Subcontractor Costs >5.0%4.10$ 12.30$ Special Consultants -$ -$ Temporary Facilities at the Site LS -$ -$ LS -$ -$ -$ Subtotal Supplementary Costs >-$ -$ -$ Markup on Supplementary Costs >0.0 Contractor - Total Direct Costs w/Markup >2,461.49$ Insurance Premium .5% - Changed Work >12.31$ Bond Premium .75% - Changed Work >18.46$ TOTAL LUMP SUM COST >2,492.26$ SUPPLEMENTAL COSTS SUBCONTRACTOR COSTS APOLLO - PROJECT SUPERVISION COSTS APOLLO - CRAFT LABOR COSTS APOLLO - OPERATED EQUIPMENT APOLLO - OTHER EQUIPMENT COSTS APOLLO - MATERIAL COSTS Page 2 of 2 Page 118 of 185 1 Summary of WWTP Phase 1 Improvements Change Order No. 10 Items (Amounts with Tax Included)  CPR 001 – ExisƟng Duct Bank at Blower Building (deduct of $24,114.79): This is a credit for exisƟng conduits and electrical duct bank not removed since they are located underneath the new electrical room serving the exisƟng blower building. Those exisƟng conduits were instead reused for the new electrical connecƟons in lieu of performing extensive demoliƟon work to install a new foundaƟon slab. No addiƟonal working days included.  CPR 003 – Blower Building Drain Revision (add of $7,776.32): The exisƟng Blower Building drain line required rerouƟng from an exisƟng sump not designed to handle washdown drain solids. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  CPR 017 – HACH Sensor Cable Temporary ConnecƟon (deduct of $20,540.86): To avoid delays with the new aeraƟon basin startup, temporary factory cables and connecƟons were procured and installed for the proper tesƟng and operaƟon of new process instrumentaƟon since permanent conduits were not yet in place. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  CPR 021 – 2-inch LPA Valves (add of $2,872.69): Two of the low-pressure air manual valve locaƟons at the aeraƟon basin mixing channel were not shown clearly on the plans and needed to be relocated for accessibility. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  CPR 023 – LPA Pipe Support ModificaƟon (add of $2,870.61): This item included structural modificaƟon to the low-pressure pipe support between two of the aeraƟon basins to allow for improved access to the air header valve actuators. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  CPR 024 – ModificaƟon to Asphalt Area (add of $35,597.81): ModificaƟons to the gravel and asphalt areas west of the aeraƟon basins were requested by OperaƟons to include addiƟonal gravel to bring the surface up to exisƟng grade to avoid tripping hazards. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  CPR 027 – PW Valves (add of $15,280.23): Replacement of three exisƟng 6-inch potable water valves was requested by OperaƟons as they were deemed unsuitable for service and would impact operaƟon of new systems if not addressed during construcƟon. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 4 working days.  CPR 028 – Drying Bed PS ReconnecƟon (add of $814.72): The exisƟng solids drying bed pump staƟon discharge piping was removed from an exisƟng undersized sump and reconnected to the new 8” drain north of the secondary sludge pump staƟon for improved process performance. All Page 119 of 185 2 work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  CPR 029 – Electrical Duct Bank Encasement (add of $16,141.82): ProtecƟon of underground electrical duct bank feeds to the aeraƟon basins was not clearly indicated in the plans and specificaƟons. The contractor was directed to place reinforced concrete encasement for these duct banks where exposed to traffic loading and potenƟal damage. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  CPR 030 – Bypass Breakdown Put on Hold (add of $4,042.63): AŌer removing a porƟon of the 42-inch primary effluent pipe while performing the aeraƟon basin bypass work, it was discovered that the pipe was parƟally blocked with seƩled material. This cost includes down Ɵme and delays while working on a soluƟon to address the pipe issue. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  CPR 031 – Bypass OperaƟons to TV ExisƟng RCP Line (add of $2,295.70): AŌer it was discovered that the 42-inch primary effluent pipe was parƟally clogged during the aeraƟon basin bypass work, an internal TV pipeline inspecƟon was performed to determine the extent of the pipeline blockage. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 1 working day.  CPR 032 – AddiƟonal Retaining Wall (add of $12,041.73): OperaƟons requested the addiƟon of a new retaining wall between an exisƟng chemical storage area and the new primary effluent box. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  CPR 033 – Chain Wheel (add of $1724.82): A buƩerfly valve handwheel operator located overhead in the RAS pump room basement was changed to a chain wheel to allow for access at the floor level. All work was tracked under Time and Materials to determine costs. No addi Ɵonal working days included.  Phase 2A CPR 024 – Phase 1 Scum Line Removal (deduct of $2,905.78): This credit includes 4- inch scum line demoliƟon work performed by the Phase 2A contractor that should have been performed by the Phase 1 project. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  Phase 2A CPR 025 – Phase 1 Demo Work Near Drying Bed LiŌ StaƟon (deduct of $2,714.07): This credit includes 24-inch piping demoliƟon work near the drying bed liŌ staƟon performed by the Phase 2A contractor that should have been performed by the Phase 1 project. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  WCD 002 – Baffle Wall ElevaƟon Change (add of $22,257.35): This change increased the height of four aeraƟon basin baffle stub walls to improve hydraulic performance in each basin. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included. Page 120 of 185 3  WCD 004 – NPW Yard Piping (add of $10,723.52): This change direcƟve added a non-potable water 4-inch valve to replace an exisƟng non-funcƟoning valve to allow for beƩer isolaƟon of the non-potable system. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 005 – Combined FooƟng (add of $6,568.80): ExisƟng electrical duct bank and water uƟliƟes conflicted with the new blower building aeraƟon air intake fooƟng. ModificaƟons were needed to install the fooƟng around the duct bank and relocate water uƟliƟes so that the intake piping can be supported. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 006 – Dropleg ConnecƟon (add of $3,452.04): This change required modificaƟon of the reconnecƟon for the exisƟng aeraƟon basin inlet channel course air mixing system to provide more air for beƩer consistency of mixing. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included.  WCD 009 – Sensor Box RelocaƟon (add of $11,647.30): RelocaƟon of an exisƟng pump staƟon sensor control was required to maintain access and to avoid conflict with installaƟon of a new acƟvated sludge pipeline. All work was tracked under Time and Materials to determine costs. AddiƟonal working days were previously negoƟated under CO No. 7.  WCD 013 – RAS Probe Piping (add of $14,118.89): This change replaced a return acƟvated sludge (RAS) sample port and probe which was located on the RAS piping in the aeraƟon basins and no longer accessible once the new basins were put online. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days.  WCD 014 – Non-Potable Waterline Valves (add of $11,355.49): This change includes addiƟon of three inoperable 6-inch non-potable waterline valves for improved operaƟon and isolaƟon of the non-potable system. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 3 working days.  WCD 015 – Demo Pipe and Gate Valve (add of $12,537.58): This change completed demoliƟon work for removal of two abandoned 36-inch pipe stubs at the exisƟng primary clarifier flow spiƩer box. This work also installed a new buried 4-inch gate valve needed for proper isolaƟon of the non-potable supply near the primary clarifiers. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 6 working days.  WCD 016 – Flow Meter Vault Davit Socket (add of $1,892.55): The plans required a cable fall prevenƟon system with a pull up extension inside the new effluent flow meter vault. OperaƟons had instead requested a davit support system to be installed to match what was being used throughout the facility for fall arrest and retrieval systems. All work was tracked under Time and Materials to determine costs. No addiƟonal working days included. Page 121 of 185 4  WCD 017 – 4-inch Plug Valve on SL (add of $4,360.95): This change added a 4-inch plug valve on the sludge line from the secondary sludge pump staƟon to the headworks. This was necessary to prevent sludge from backflowing to the headworks. All work was tracked under Time and Materials to determine costs. This includes an addiƟon of 2 working days. Page 122 of 185 November 12, 2024 Pasco City Council Workshop Pa g e 1 2 3 o f 1 8 5 WWTP Phase 1 – Change Order No. 10 November 12, 2024 Pasco City Council Pa g e 1 2 4 o f 1 8 5 WWTP Phase 1 Improvements Update 3 Construction Activities Approximately 99% complete as of November 2024 Electrical power study (arc flash) in progress Finalizing electrical operation and maintenance (O&M) manual documentation Anticipated completion in Q1 2025 Pa g e 1 2 5 o f 1 8 5 WWTP Phase 1 Construction Costs 4 CostContract Items $17,937,787.80Construction Contract w/Clearwater $44,738.37Change Orders No. 1 -2 (PW Director) $128,661.95Change Orders No. 3 – 7 (City Manager) $(37,969.97)Change Order No. 8 (PW Director) $148,213.23Change Order No. 9 (City Manager) $150,008.07Change Order No. 10 (Proposed)* $18,371,439.45Total Project Cost *No impact to total project budget and fully funded through Ecology Construction Loan Pa g e 1 2 6 o f 1 8 5 Proposed Change Order No. 10 5 Contract Deduct Items Contract deduct amount of $50,275.50 Repurposed electrical ductbank in conflict with blower building foundation Temporary electrical connections for process instruments needed when permanent conduits were not yet in place for startup milestone Accounting for Phase 1 work completed by the Phase 2 contractor CPR 001 – Existing Duct Bank Conflict at Blower Building Pa g e 1 2 7 o f 1 8 5 Proposed Change Order No. 10 6 Contract Add Items Contract add amount of $200,283.58 Major surface grade adjustment in pedestrian areas to avoid trip hazards Replacement of existing process valves and other components required for extended system operation Removal of material partially clogging existing critical large diameter process piping Structural modifications needed for improved hydraulic performance CPR 030 – Pipe Blockage Identified During 42-inch Primary Effluent Bypass Pa g e 1 2 8 o f 1 8 5 Questions?Pa g e 1 2 9 o f 1 8 5 AGENDA REPORT FOR: City Council November 5, 2024 TO: Adam R. Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Maria Serra, Public Works Director Public Works SUBJECT: Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 3 Project. (5 minutes) I. REFERENCE(S): Resolution PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Engineer's Estimate $4,152,000.00 Bid Award $3,497,152.32 Change Orders $258,433.46 Final Construction Cost $3,755,585.78 The adopted budget for the project is sufficient for the total costs of construction. 2021-2022 Adopted Biennial Budget allocated to this project: $5M (Amount is for the whole LID) 2023-2024 Adopted Biennial Budget allocated to this project: $17.364M (Amount is for the whole LID) Total Adopted Budget: $22.364M (Amount is for the whole LID) The change orders represent a 7.40% increase to the total construction contract for this Phase 3 project. When compared with all four phases, this change order represents an increase of 2.12% of the total $12.2 million construction contract cost. This project is funded through a Local Improvement District (LID) No. 152. Improvements are financed by the City and repaid by the property owners within Page 130 of 185 the LID boundary and benefited by the improvements. IV. HISTORY AND FACTS BRIEF: On May 23, 2022, Council Approved Ordinance No. 4592 which formed LID No. 152 ordering the sanitary sewer and lift station improvements within the Urban Growth Area (UGA) Expansion east of Road 68. To allow the project to move forward expeditiously into construction, the unified scope of work was broken into four phases, each of them packaged into a set of bid documents and treated as an individual construction contract.  Phase 1 installed six bore trench crossings with casings. Three crossings were installed underneath the BNSF railroad, two were installed underneath N. Glade Road, and one was installed underneath N. Railroad Avenue. This construction project totaled $3,178,063.39 and was accepted by Council via Resolution No. 4458.  Phase 2 installed gravity sewer main from the north end of the UGA east to N. Glade Road and south along N. Glade Road to the location of the future lift station. This construction project totaled $1,496,859.67 and was accepted by Council via Resolution No. 4434.  Phase 3 built a sewer lift station at the corner of N. Glade Road and Burns Road (extended). This project also installed a set of force mains to connect the new system to the existing gravity collection systems located along Foster Wells Road and Capital Avenue, and at Foster Wells Road and Industrial Way. This construction project has reached Substantial Completion for a total cost of $3,755,585.78.  Phase 4 installed the remainder of the gravity sewer trunk mains serving the properties to the west of the lift station and N. Glade Road. This construction project has reached Substantial Completion for a total cost of $6,344,953.40. On January 3, 2023, Council awarded the East UGA Expansion Sewer LID 152: Phase 3 contract to DW Excavating, Inc. of Davenport, WA in the amount of $3,497,152.32 (Resolution No. 4297). Since Construction began, the project required 7 Change Orders for a total of $258,433.46. The Change Orders addressed:  State Sales Tax increase from 8.7% to 8.9%.  WSDOT change to approved casing for crossing permit.  Removal of Manhole, WSDOT Traffic Control Revision.  Credit for change in Casing pipe, Change in conditions along Railroad Ave, Expansion of Asphalt Excavation across Railroad Ave, Utility protection from unknown lines, Boring redirect from watermain conflict.  Crossing unknown utility, Moving Vent Location, Manhole Relocation, Page 131 of 185 Trench updates needed for Railroad Ave. road construction, Moving Air Vent Location, Holding Guy Pole on Railroad Ave.  Add coating to Wet Well interior, Upsizing control panel screen, Removal of manhole and seals.  Reconciliation of bid items to reflect work completed. Formal acceptance of public works projects is required by State law and starts the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipt of the following:  An affidavit of no liens  A release from the Department of Revenue that all taxes have been paid.  A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: City Staff recommends approval of the Resolution for the acceptance of the East UGA Expansion Sewer Local Improvement District No. 152: Phase 3 Project, as constructed by DW Excavating, Inc. Page 132 of 185 Resolution - E UGA Expand Sewer LID No. 152 PH 3 Project Acceptance- 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY DW EXCAVATING, INC., UNDER CONTRACT FOR THE EAST URBAN GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT NO. 152 PHASE 3 PROJECT. WHEREAS, the work performed by DW Excavating, Inc., under contract for Project No. 21295C East Urban Growth Area (UGA) Expansion Sewer Local Improvement District No. 152 (LID No, 152) Phase 3 has been examined by City of Pasco (City) Staff and been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with City Staff’s recommendation and thereby accepts the work performed by DW Excavating, Inc., under contract for Project No. 21295C East UGA Expansion Sewer LID No. 152 Phase 3 as being completed in apparent compliance with the project specifications and drawings. Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance. Be It Further Resolved, that the final payment of retainage being withheld, pursuant to RCW 60.28.011, regulations and administrative process, shall be released upon apparent compliance with and satisfaction of applicable project specifications and verification thereof by Public Works Director and Finance Director. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ____ day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 133 of 185 11/12/2024 Pasco City Council Workshop Pa g e 1 3 4 o f 1 8 5 East UGA LID 152 Phase 3 Project Acceptance 11/12/2024 Pasco City Council Pa g e 1 3 5 o f 1 8 5 East UGA Expansion Sewer LID 3 Pa g e 1 3 6 o f 1 8 5 East UGA Expansion Sewer LID Phase 3, Project #21-295C 4 Pa g e 1 3 7 o f 1 8 5 East UGA Expansion Sewer LID Phase 3 Force Main Installation 5 Pa g e 1 3 8 o f 1 8 5 East UGA Expansion Sewer LID Phase 3 Lift Station Installation 6 Pa g e 1 3 9 o f 1 8 5 East UGA Expansion Sewer LID, Phase 3 Project Costs 7 CONSTRUCTION COSTS $ 4,152,000.00Engineer’s Estimate $ 3,497,152.32Bid Award $ 258,433.46Change Orders $ 3,755,585.78Final Construction Cost AmountDescriptionChange Order No. $ 6,434.50State Sales Tax increase from 8.7% to 8.9%1 $ 47,096.88WSDOT change to approved casing for crossing permit2 $ 22,930.51Removal of Manhole, WSDOT Traffic Control Revision3 $ 117,751.74Credit for change in Casing pipe, Change in conditions along Railroad Ave, Expansion of Asphalt Excavation across Railroad Ave, Utility protection from unknown lines, Boring redirect from watermain conflict 4 $ 43,247.67Crossing unknown utility, Moving Vent Location, Manhole Relocation, Trench updates needed for Railroad Ave. road construction, Moving Air Vent Location, Holding Guy Pole on Railroad Ave 5 $ 62,514.01Add coating to Wet Well interior, Upsizing control panel screen, Removal of manhole and seals6 -$ 41,541.85Reconciliation of bid items to reflect work completed7 Pa g e 1 4 0 o f 1 8 5 Pa g e 1 4 1 o f 1 8 5 AGENDA REPORT FOR: City Council November 5, 2024 TO: Adam R. Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Maria Serra, Public Works Director Public Works SUBJECT: Resolution - Project Acceptance for East Urban Growth Area Expansion Sewer Local Improvement District No. 152 Phase 4 Project. (5 minutes) I. REFERENCE(S): Resolution PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Engineer's Estimate $7,439,000.00 Bid Award $5,693,720.19 Change Orders $651,233.21 Final Construction Cost $6,344,953.40 The adopted budget for the project is sufficient for the total costs of construction. 2021-2022 Adopted Biennial Budget allocated to this project: $5M (Amount is for the whole LID) 2023-2024 Adopted Biennial Budget allocated to this project: $17.364M (Amount is for the whole LID) Total Adopted Budget: $22.364M (Amount is for the whole LID) The Change Orders represent a 11.45% increase to the total construction contract for this Phase 4 project. When compared with all four phases, this change order represents an increase of 5.3% of the total $12.2 million construction contract cost. This project is funded through a Local Improvement District (LID) No. 152. Improvements are financed by the City and repaid by the property owners within the LID boundary, and benefited by the improvements. Page 142 of 185 IV. HISTORY AND FACTS BRIEF: On May 23, 2022, Council Approved Ordinance No. 4592, which formed LID No. 152 ordering the sanitary sewer and lift station improvements within the Urban Growth Area (UGA) Expansion east of Road 68. To allow the project to move forward expeditiously into construction, the unified scope of work was broken into four phases, each of them packaged into a set of bid documents and treated as an individual construction contract.  Phase 1 installed six bore trench crossings with casings. Three were two railroad, the BNSF installed were crossings underneath installed underneath N. Glade Road, and one was installed underneath N. Railroad Avenue. This construction project totaled $3,178,063.39 and was accepted by Council via Resolution No. 4458.  Phase 2 installed gravity sewer main from the north end of the UGA east to N. Glade Road and south along N. Glade Road to the location of the future lift station. This construction project totaled $1,496,859.67 and was accepted by Council via Resolution No. 4434.  Phase 3 built a sewer lift station at the corner of N. Glade Road and Burns Road (extended). This project also installed a set of force mains to connect the new system to the existing gravity collection systems located along Foster Wells Road and Capital Avenue, and at Foster Wells Road and Industrial Way. This construction project has reached Substantial Completion for a total cost of $3,755,585.78.  Phase 4 installed the remainder of the gravity sewer trunk mains serving the properties to the west of the lift station and N. Glade Road. This construction project has reached Substantial Completion for a total cost of $6,344,953.40. On March 3, 2023, Council awarded the East UGA Expansion Sewer LID No. 152: Phase 4 contract to Apollo, Inc. of Kennewick, WA in the amount of $5,693,720.19 (Resolution No. 4337). Since Construction began, the project required 6 Change Orders for a total of $651,233.21. The Change Orders addressed:  Archeological Staking, Manhole Alignment Shift, Locating an Unmarked Water Line.  Removal of Topsoil Stockpile Located in Sewer Alignment Path.  Additional Excavation Required from Correcting the Grading Datum Used.  Sewer Alignment Shift Around Construction.  Additional Hydroseeding.  Additional Excavation, Reconciliation of Construction Costs Page 143 of 185 Formal acceptance of public works projects is required by State law and starts the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45-day lien filing period, retainage being held by the City may be released upon receipt of the following:  An affidavit of no liens  A release from the Department of Revenue that all taxes have been paid  A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: City Staff recommends approval of the Resolution for the acceptance of the East UGA Expansion Sewer Local Improvement District 152: Phase 4 Project, as constructed by Apollo, Inc. Page 144 of 185 Resolution – E UGA Sewer LID No. 154 PH 4 Project Acceptance- 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY APOLLO, INC., UNDER CONTRACT FOR THE EAST URBAN GROWTH AREA EXPANSION SEWER LOCAL IMPROVEMENT DISTRICT NO. 152 PHASE 4 PROJECT. WHEREAS, the work performed by Apollo, Inc., under contract for Project No. 21295D East Urban Growth Area (UGA) Expansion Sewer Local Improvement District No. 152 (LID No. 152) Phase 4 has been examined by City of Pasco Staff and been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the City’s Staff’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with Staff’s recommendation and thereby accepts the work performed by Apollo, Inc., under contract for Project No. 21295D East UGA Expansion Sewer LID No. 152 Phase 4 as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld, pursuant to RCW 60.28.011, regulations and administrative process, shall be released upon apparent compliance with and satisfaction of applicable project specifications and verification thereof by Public Works Director and Finance Director. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ____________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 145 of 185 11/12/2024 Pasco City Council Workshop Pa g e 1 4 6 o f 1 8 5 East UGA LID 152 Phase 4 Project Acceptance 11/12/2024 Pasco City Council Pa g e 1 4 7 o f 1 8 5 East UGA Expansion Sewer LID 3 Pa g e 1 4 8 o f 1 8 5 East UGA Expansion Sewer LID Phase 4, Project #21-295D 4 Pa g e 1 4 9 o f 1 8 5 East UGA Expansion Sewer LID Phase 4 Gravity Main Installation 5 Pa g e 1 5 0 o f 1 8 5 East UGA Expansion Sewer LID Phase 4 Mass Excavation 6 Pa g e 1 5 1 o f 1 8 5 East UGA Expansion Sewer LID, Phase 4 Project Costs 7 CONSTRUCTION COSTS $ 7,439,000.00Engineer’s Estimate $ 5,693,720.19Bid Award $ 651,233.21Change Orders $ 6,344,953.40Final Construction Cost AmountDescriptionChange Order No. $ 3,371.76Archeological Staking, Manhole Alignment Shift, Locating an Unmarked Water Line1 $ 38,737.42Removal of Topsoil Stockpile Located in Sewer Alignment Path2 $ 171,135.67Additional Excavation Required from Correcting the Grading Datum Used3 $ 38,062.67Sewer Alignment Shift Around Construction4 $ 37,391.69Additional Hydroseeding5 $ 362,534.00Additional Excavation, Reconciliation of Construction Costs6 Pa g e 1 5 2 o f 1 8 5 Pa g e 1 5 3 o f 1 8 5 AGENDA REPORT FOR: City Council November 6, 2024 TO: Adam R. Lincoln, City Manager City Council Workshop Meeting: 11/12/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution - Accept Purchase Agreements for work to update GESA Stadium to Major League Baseball Standards(5 minutes) I. REFERENCE(S): Resolution (x4) II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Funding source Fund Amount State Legislature Direct Appropriations Grant through State Department of Commerce Grant Agreement Number: 24-96531- 004) $3,000,000.00 City Funds, allocated from Stadium Fund $200,000.00 Total Project Funds $3,200,000.00 Vendor Name Purpose Cost MUSCO Lighting, LLC Update Outfield Lighting $260,815.50 Sportsfield Specialties New Backstop Netting System $269,502.90 Sportsfield Specialties New Batters Eye and Foul Poles $205,842.79 Sportsfield Specialties New Outfield Fence System $299,932.38 Total $1,036,093.57 Page 154 of 185 IV. HISTORY AND FACTS BRIEF: As part of a long-term project to improve GESA Stadium and in order to satisfy new standards for Minor League Baseball (MLB) Parks imposed by Major League Baseball (MLB) and preserve the presence of the Dust Devils team within the community, City staff worked with the Tri-Cities Dust Devils and Major League Baseball to identify required improvements to the stadium to improve both player and fan experience. In 2019, fan seating and lighting upgrades were completed. In 2021 new batting cages were installed. In 2023 both home and visiting team's clubhouses were remodeled, locker rooms were expanded, and an umpire locker room was created. During its last session, the State Legislature approved an appropriation of $3,000,000.00 to fund this year's GESA Stadium Improvements. This season's upgrades consist of outfield lighting upgrades, installing expanded safety netting along the seating areas, installing a new outfield fence system, installing a new batter's eye and foul poles, expanding the dugout seating, updating the sound and surveillance systems, creating a new female staff locker room, installing new video boards, and expanding and enclosing the batting cages. Staff found that several of the improvements in this year's project are able to be purchased and installed through Cooperative Purchasing Vendors. These purchasing arrangements will help meet the project time frame and enable the improvements to be completed before the start of the next baseball season. The items not being purchased through Cooperative vendors are the female staff locker room, dugout seating expansion, and the expansion and enclosure of the batting cages. The construction of these items will be performed under separate contract. V. DISCUSSION: Staff recommends Council approve the Cooperative Purchasing Agreements for the MLB required improvements at GESA Stadium. Page 155 of 185 Resolution - ____ Agreement - 1 Version 03.04.2024 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF UPDATED FIELD LIGHTING AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to upgrade the field lighting to bring the field lighting up to Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the SOURCEWELL Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into _the Purchase Agreement with Musco Lighting, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Purchase Agreement between the City of Pasco and Musco Sports Lighting, LLC as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement on behalf of the City of Pasco. Be It Further Resolved, that this Resolution shall take effect immediately. Page 156 of 185 Resolution - ____ Agreement - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 157 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 1 of 6 Purchase Agreement www.musco.com • lighting@musco.com 1. SELLER NAME AND ADDRESS: 2. BUYER NAME AND ADDRESS: Musco Sports Lighting, LLC (“Musco”) City of Pasco (the “Buyer”) 100 1st Avenue West – PO Box 808 PO Box 293 Oskaloosa, IA 52577 Pasco, WA 99301 Attn: Kalob Gist Attn: __________________________ Email: kalob.gist@musco.com Email: __________________________ Telephone: 641-673-0411 800-825-6020 Ext 2385 Telephone: __________________________ 3. OWNER NAME AND ADDRESS: 4. SHIPPING NAME AND ADDRESS: City of Pasco Gesa Stadium PO Box 293 6200 Burden Boulevard Pasco, WA 99301 Pasco, WA 99301 Attn: __________________________ Attn: __________________________ Email: __________________________ Email: __________________________ Telephone: __________________________ Telephone: __________________________ 5. WARRANTY CONTACT: 6. FACILITY NAME AND ADDRESS: City of Pasco Gesa Stadium PO Box 293 6200 Burden Boulevard Pasco, WA 99301 Pasco, WA 99301 Attn: __________________________ Email: __________________________ Telephone: __________________________ 7. EQUIPMENT DESCRIPTION – Musco shall sell, transfer, and deliver to Buyer, and Buyer will purchase, accept, and pay for the following goods (the “Equipment”) in accordance with the “Total Price” paragraph of this Agreement: SportsCluster® Lighting System • Poletop luminaire assemblies with: • (25) – Total Light Control™ TLC-LED-1500 factory-aimed and assembled luminaires • (16) – Total Light Control™ TLC-BT-1500 BallTracker® factory-aimed and assembled luminaires • Pole length factory assembled wire harnesses • Factory wired and tested remote electrical component enclosures • Mounting hardware for poletop luminaire assemblies and electrical components enclosures Built to the following specifications: • Driver input voltage: 480 • Phase to pole: 3 phase • Structural integrity: based upon IBC 2015, 115mph, Risk II 8. RESPONSIBILITIES OF THE BUYER AND/OR THIRD PARTY – Buyer/Third Party agrees to: Refer to responsibilities listed in the Installation Scope of Work in Exhibit A. 9. MUSCO SERVICES – Musco agrees to provide, itself or through its subcontractors, design, layout, testing and commissioning for the Equipment and the following (collectively, the "Services"): Installation – refer to the Installation Scope of Work in Exhibit A. Page 158 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 2 of 6 Purchase Agreement www.musco.com • lighting@musco.com 10. WARRANTY & MAINTENANCE PROGRAM (the “Warranty”) – Musco shall provide parts, labor, and services as outlined in the Musco Warranty Agreement to maintain operation of lighting equipment for a period of 21 years on the following terms: PLEASE NOTE: Warranty is for 21 years to match warranty of existing equipment. Warranty expires March 2043. • Warranty service begins: On the date of product shipment • Expiration date: April 05, 2044 • Monitoring, maintenance & control services • Light levels – as specified in Musco design documents • Spill light control – as specified in Musco design documents • Energy consumption: as specified in Musco design documents 11. TOTAL PRICE – Buyer will pay for the above-described Equipment and, if applicable, Services. The Total Price of $239,500.00 plus applicable taxes is payable as follows. • Net 30 A copy of the payment and performance bond (if applicable) is required prior to shipment. Monthly progress invoicing and payments will apply. Final payment shall not be withheld by Buyer on account of delays beyond the control of Musco. Project is being purchased through the following cooperative purchasing agreement: Sourcewell (contract number 041123-msl) Price includes delivery, unloading, and installation to the address indicated in item #4 of this Agreement. Price does not include sales tax. Payments not paid when due are subject to a carrying charge for each month past due or will be pro- rated for the portion of the month there is an unpaid balance. Carrying charges shall accrue in the amount of one and one half percent (1½%) per month of any overdue unpaid balance, or the maximum rate permitted by law, whichever is less. Source of Funds: Buyer agrees that Buyer’s payment to Musco is not contingent upon Buyer getting paid by the Owner/End User. Buyer may not hold back or set off any amounts owed to Musco in satisfaction of any claims asserted by Buyer against Musco. No partial payment by Buyer shall constitute satisfaction of the entire outstanding balance of any invoice of Musco, notwithstanding any notation or statement accompanying that payment. The Total Price was calculated utilizing parameters outlined in the project specifications. In the event soil conditions vary from those relied upon, or if the soil cannot be readily excavated, Buyer shall be responsible for Musco’s additional associated costs, including but not limited to the cost of design, alternate foundations, additional materials, and labor. 12. TAXES – Buyer shall pay all applicable state and local sales taxes, use or any similar tax invoiced appropriately by Musco. Taxable Non-Taxable (Copy of resale or exemption certificate must be attached. Note: Just holding a sales tax permit does not, in and of itself, qualify for a non-taxable sale.) 13. PAYMENT/PERFORMANCE BONDING – Is there a bond on this project? Yes No Principal Bond Holder: Bonding Company Name: Bonding Company Address: Bonding Company Address Phone Number: Bond Number: Page 159 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 3 of 6 Purchase Agreement www.musco.com • lighting@musco.com 14. DELIVERY – Normal delivery to the shipping address indicated above is 8 to 12 weeks after submittal approval or release of order, if later. If the Equipment is shipped in multiple lots, Musco shall prepare a separate invoice for the price of the Equipment shipped at the time of each shipment. Buyer shall pay the amount of each such invoice upon the same terms as set out in the “Total Price” paragraph of this Agreement. All deliveries shall be made by means of a common carrier or some other reasonable means chosen by Musco. All risk of loss to Equipment sold shall pass to Buyer upon Musco’s substantial completion of the Services. Delivery is subject to Buyer maintaining credit satisfactory to Musco. Musco may suspend or delay performance or delivery at any time pending receipt of assurances, including full or partial prepayment or payment of any outstanding amounts owed adequate to Musco in its discretion, of Buyer's ability to pay. Failure to provide such assurances shall entitle Musco to cancel this contract without further liability or obligation to Buyer. 15. NO RETAINAGE/WARRANTY – Buyer acknowledges payment in full is required within the agreed terms. Warranty claims and back charges shall not be deducted from contract payments without prior approval of Musco’s Warranty Department (877-347-3319). Musco’s Equipment and its performance are sold subject to Musco’s written warranty. The Warranty provided by Musco shall be in lieu of all other representations, warranties and conditions of any kind, in respect of the Equipment or the Services and Musco disclaims any other representation, warranty or condition whatsoever, whether written or oral, express or implied, statutory or otherwise, including, but not limited to, the implied warranties and conditions of merchantability and fitness for a particular purpose. Buyer acknowledges that any warranty and/or maintenance guarantee contained within payment/performance bonds issued on Musco’s behalf pursuant to this Agreement and the corresponding liability on behalf of the issuing surety shall apply only to the first 12 months of any warranty and/or maintenance obligation of Musco specified in the written Warranty to be delivered to Buyer. The balance of any warranty and/or maintenance obligation greater than 12 months shall be the sole responsibility of Musco and shall not be guaranteed by a third party. 16. EXCLUSION OF SPECIAL DAMAGES – In no event shall Musco be liable for incidental, special or consequential damages, including without limitation lost revenues and profits, in respect of this Agreement or the Equipment and, if applicable, Services provided hereunder. 17. LIMITATIONS PERIOD – Unless otherwise specified in the Warranty to be delivered to Buyer, any action or proceeding against Musco arising out of or relating to the Equipment or Services will be forever barred unless commenced within the earlier of: (a) one (1) year after delivery of the Equipment or if applicable, completion of the Services; or (b) the period prescribed by the applicable statute of limitation or repose. 18. SECURITY AGREEMENT – In consideration of the promises contained herein, Buyer hereby grants and conveys to Musco, to secure payment and performance of all obligations in full, a purchase money security interest in the Equipment, including all repairs, replacements and accessions thereto and proceeds thereof (collectively referred to as the “Secured Property”). Buyer hereby irrevocably authorizes Musco at any time to register in any registration office in any province (including personal property registries and if applicable, land titles or real property registries) any initial financing statements, financing change statements, notices of security interest or other documents relating to this security interest or this transaction. Buyer further agrees to promptly furnish any information requested by Musco to effectuate the terms of this Agreement. Buyer further agrees to execute any document reasonably required by Musco to perfect the security interest granted herein and to assure the preservation, priority, and enforcement of such security interest. Buyer agrees that value has been given for this security interest and that the parties have not agreed to postpone the time for attachment of the security interest. 19. DEFAULT – Each of the following shall constitute a default (“Default”) under this Agreement: a) failure to pay, in full, any payment when due hereunder; b) Buyer becomes the subject of a bankruptcy, receivership or insolvency proceeding; c) any warranty, representation or statement made or furnished to Musco by Page 160 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 4 of 6 Purchase Agreement www.musco.com • lighting@musco.com or on behalf of the Buyer proved to have been false in any material respect when made or furnished; d) loss, theft, damage, destruction or encumbrance to, or of, the Secured Property or the making of any levee, seizure or attachment thereof or thereon prior to payment in full; or e) the occurrence or non- occurrence of any event or events which causes Musco, in good faith, to deem itself insecure for any reason whatsoever. 20. REMEDIES UPON DEFAULT – In the event of Default, Musco may, at its option, and without notice or demand: a) declare the entire unpaid balance owing hereunder due and payable at once; b) proceed to recover judgment for the entire unpaid balance due; c) exercise all rights provided to Musco under this Agreement, any applicable personal property security act (or similar legislation), at law or in equity including but not limited to entering the Buyer’s premises and taking possession of the Secured Property. All the remedies described herein are cumulative and may be exercised in any order by Musco. Buyer agrees to pay all costs (including reasonable attorney’s fees and court costs) incurred by Musco in disposing of the Secured Property and collecting any amounts owing hereunder, and such costs shall be part of the obligations secured hereunder. 21. FORCE MAJEURE – Musco shall not be liable for delays or failure to perform in respect of the Equipment or the Services due, directly or indirectly, to (i) causes beyond Musco's reasonable control, or (ii) acts of God or nature, acts (including failure to act) of any governmental authority, wars (declared or undeclared), strikes or other labor disputes, fires, and natural calamities (such as floods, earthquakes, storms, epidemics). 22. EEO COMPLIANCE – When applicable, Musco and Subcontractor shall comply with the EEO Clause in Section 202 of Executive Order 11246, as amended, which is incorporated herein by specific reference. When applicable, Musco and Subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of disability and against qualified protected veterans, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities and qualified protected veterans. 23. CONDITIONS OF AGREEMENT a. APPLICABLE LAW – This Agreement shall be governed by the laws , including the Uniform Commercial Code, adopted in the State of Iowa as effective and in force on the date of this Agreement. b. EXPENSES/REMEDIES – Buyer shall pay to Musco the reasonable expenses, including court costs, legal and administrative expenses, and reasonable legal fees (on a solicitor and client basis), paid or incurred by Musco in endeavoring to collect amounts due from Buyer to Musco. It is further understood that if Buyer does not make a payment as due, Musco has the right to forward appropriate notices or claims on jobs with owners, bonding companies, general contractors, or the like, as deemed appropriate by Musco. c. ENTIRE AGREEMENT – This Agreement, the written Warranty to be delivered to Buyer, and any invoice issued by Musco pursuant to this Agreement constitute the entire agreement between the parties and supersede all prior statements of any kind made by the parties or their representatives. No representative or employee of Musco has any authority to bind Musco to any term, representation, or warranty other than those specifically included in this written Agreement or the written Warranty to be delivered to Buyer in connection with this Agreement. This Agreement may not be amended or supplemented except by written agreement executed by Musco and Buyer. d. ACCEPTANCE – This Agreement is subject to the approval of Musco’s Credit Department and the written acceptance of this Order by Musco. Page 161 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 5 of 6 Purchase Agreement www.musco.com • lighting@musco.com CITY OF PASCO MUSCO SPORTS LIGHTING, LLC Acceptance this ______day of ________________, 20___ Acceptance this ______day of ________________, 20___ Signature Signature Name and Title Name and Title Please remember to return all pages of this agreement. Page 162 of 185 : Date: September 10, 2024 Project Name: Tri-City Dust Devils Gesa Stadium MiLB Increased Light Levels Project #: 208899 1999, 2023 Musco Sports Lighting, LLC • M-1010-enUS-43 Page 6 of 6 Purchase Agreement www.musco.com • lighting@musco.com EXHIBIT A. Scope of Work A poles: Swap all (12) 1150s to 1500W fixtures 1 for 1 and re-aim so that we have light behind the concourse as requested. Also swap one of the Ball Trackers for a 1500W Ball Tracker. All drivers besides the one 575 BT will need to be swapped. B poles: Replace the fitters with a 4 cross arm fitter. Re -use the existing 3 crossarms and add a 7P bolt on cross arm that takes 7 fixtures from each A pole to the B poles. The B1 pole will have a fixture aimed to the berm seating to put light there as well as bump up the bullpens from 35 FC to 50 FC. The 3 575 Ball Trackers will need swapped to 1500W Ball Trackers and the drivers swapped. We could use A pole drivers for the 1150s if we wanted but will need new ECEs and harnesses for those fixtures. Would be adding 2 enclosures to poles and 2 wire harnesses. C1 pole: This pole has bolt on crossarms. Replace the 2 bolt on cross arms with a 7P and 6P crossarm. We would move(3) 1150 fixtures from the A poles to here and add (1) 1500W fixture to help with the berm seating and LF bullpen. We could re-use the drivers from the A poles but will need new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 2 enclosures to poles and 2 wire harnesses. C2 pole: This pole has bolt on crossarms. Replace the 2 bolt on cross arms with (2) 6P crossarms. We would move(3) 1150 fixtures from the A poles to here. We could re-use the drivers from the A poles but will need new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 2 enclosures to poles and 2 wire harnesses. D poles: These crossarms are weld on so we'll need to swap the fitters for a 6 over 5 configuration. We would take the remaining 2 fixtures on each A pole and move them to each D pole. The drivers from the A poles could be reused but we'll need to send new ECEs and harnesses. The 2 575 BTs will be replaced with 1500W BTs and as well as the drivers. Would be adding 1 enclosures to poles and 2 wire harnesses. Page 163 of 185 Resolution - ____ Agreement - 1 Version 03.04.2024 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW BACKSTOP NETTING SYSTEM AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the backstop netting system to enhance spectator safety and meet to Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into _the Purchase Agreement with Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Purchase Agreement between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement on behalf of the City of Pasco. Be It Further Resolved, that this Resolution shall take effect immediately. Page 164 of 185 Resolution - ____ Agreement - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 165 of 185 Quote Number: 106416 QUOTE Page:1 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:9/24/2024 Expires:11/23/2024 PO Num:Tri City Backstop Extension Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-TNTBUC Custom Tension Backstop Netting System with Tie-Backs. System Includes Powder Coated Black Steel Poles with Welded Tabs, Cabling, Hardware Per Drawings and Specifications. Black Ultra Cross Knotless Dyneema® Netting with 1-3/4'' Square Mesh and a Rope Bound Perimeter and Optional  Ground Sleeves Sold Separately. $43,925.00$43,925.00EA1.00 New Backstop System and Extension: Includes: Deflector Poles, New Termination Poles, and New HD Per Desing Layout 2 BSSNUC Ultra Cross Knotless Dyneema® Ball Safety System Net - Dyneema® Ultra-High Molecular Weight  Polyethylene (UHMWPE) SK-75 Black Fiber Construction, 4 Ply 1.2 mm (0.0472'') Diameter Twine, 58,445 psi Minimum Breaking Strength per Bar of Netting, 1-3/4'' (44 mm) Square Mesh Size, 0.009 lbs. per Square Foot, 4-Strand Braided Continuous Monofilament Dyneema® Black Fiber, Urethane  Black Bonded Finish, Strong Resistance to Ultraviolet (UV) Light Degradation, Excellent Resistance to Chemicals and Water Absorption, Sewn Perimeter Black Multi-Filament Polypropylene Solid Braid Rope Bound Border - 1/4'' Diameter 530 lb. Minimum Breaking Strength $36,592.40$2.60SQF14,074.00 New Backstop and Extension Netting 3 PE-CUSTOM Custom Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $7,250.00$7,250.00EA1.00 4 Install-SRV Installation service(s) per remarks. $129,000.00$129,000.00EA1.00 Page 166 of 185 Quote Number: 106416 QUOTE Page:2 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Installation of New Backstop System and Extension: Includes Removal of Exisitng System. Inlcudes Removal of Existing Poles - Saw Cutting at Base and covering with Concrete Includes Prevailing Wage Assumes Field Protection is not required 5 BFWPZ44 BaseZone® Field Wall Pad - Size: 4'W x 4'H x 3-3/4''D, 3'' High Impact Polyurethane Foam, UV  Resistant Outdoor Vinyl Covering, 3/4'' Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System, 1-Year Manufacturer’s Product Warranty $14,310.00$270.00EA53.00 New Backstop Pads 6 Install-SSI Installation service(s) per remarks. $4,400.00$4,400.00EA1.00 Installation of Backstop Pads: Dumpster supplied by owner for Demo of Exisitng Pads QUOTE - Miscellaneous Charge - Description Ext. Price $7,750.00Freight-NY2-Direct1.) $4,250.00Freight-NC-Direct2.) Lines Total $235,477.40 Line Miscellaneous Charges $0.00 Quote Total $269,502.90 Total Taxes $22,025.50 Quote Miscellaneous Charges $12,000.00 Page 167 of 185 Quote Number: 106416 QUOTE Page:3 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Netting Disclaimer: DISCLAIMER: Sportsfleld Specialties, Inc. protective netting systems are designed and Intended as a complete netting system. In the event your facility replaces an existing system, relies on existing structural elements, or purchases an extension to an existing protective netting system, Sportsfield Specialties, Inc. does not make any representations or warranty relating to the overall design of the combined facility and/or the connection points to and the cables that are part of the existing netting system. Owner's decision to proceed with an extension In lieu of a complete new netting system will be at Owner's sole risk and without liability to Sportsfleld Specialties, Inc. and Owner shall Indemnify and hold harmless Sportsfield Specialties, Inc. from all claims, damages, losses and expenses arising out of or resulting therefrom. • Systems utilizing Dyneema rope should be expected to sag/stretch after Initial Installation. SSI strongly recommends that the client prepare for a re-tensioning trip In the weeks/months after initial Installation, but this has been excluded from our proposal unless directed otherwise. • Proposal assumes connection locations will be Identified prior to Installer arriving on-site. • Assumes all cable connections shown are feasible per design using typical termination practices Including welded tabs, thimbles and fist grips. • Sportsfleld Specialties cannot be held liable If concrete cracks while Installing eyelets or poles at the concrete wall or dugout. • Final tension and deflection in the netting shall be determined, accepted and maintained by the Owner. • Verification of loads on any existing structural elements shall be by others. Netting Notes: Page 168 of 185 Quote Number: 106416 QUOTE Page:4 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Page 169 of 185 Quote Number: 106416 QUOTE Page:5 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date Signature Printed Name/Title Page 170 of 185 Resolution - ____ Agreement - 1 Version 03.04.2024 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW MAJOR LEAGUE BASEBALL REGULATION SIZE OUTFIELD BATTERS EYE, AND NEW FOUL POLES AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the batters eye and foul poles to bring the batters eye and foul poles up to Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into _the Purchase Agreement with Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Purchase Agreement between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement on behalf of the City of Pasco. Be It Further Resolved, that this Resolution shall take effect immediately. Page 171 of 185 Resolution - ____ Agreement - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 172 of 185 Quote Number: 106453 QUOTE Page:1 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:10/23/2024 Expires:12/22/2024 PO Num:Tri City Batter's Eye Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA 99301 US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-BESR3660S Outfield Batter's Eye, 36'H x 60'L, Single Sided Solid Surface with Ribbed Profile Metal Wall Panels and Exposed Fasteners, Direct Embedment, Four (4) W14 Columns Spaced Vertically Every 20' On Center, Six (6) W12 Beams Comprise Horizontal Top and Bottom Frames, Powder Coated Black Finish, Includes Attachment Hardware and Trim, Various Standard Metal Wall Panel Colors Available BE to Start 9' Off Field Grade $77,150.00$77,150.00EA1.00 2 PESBE Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer for Direct I- Beam Embedment Batter's Eye, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $2,000.00$2,000.00EA1.00 3 Install-SRV Installation service(s) per remarks. $72,500.00$72,500.00EA1.00 Installation of New Batter's Eye Includes Prevailing Wage 4 FPW640-Y 40'H Baseball/Softball Foul Pole with 18"W x 32'L Wing. Includes 6" Steel Pole, Powder Coated Yellow, Wing, and Hardware Kit. 48" Ground Sleeve and Ground Sleeve Cap Sold Separately. $8,370.00$4,185.00EA2.00 5 GS648 Steel Ground Sleeve for 6.625"O.D. Post, 7.000"O.D. (6.782"I.D.) x 48"L, Includes Stop-Bolt and Leveling Base Plate $720.00$360.00EA2.00 6 PESFP Stamped and Sealed Drawings and Calculations by a Licensed Professional Engineer for Ground Sleeve Insert Foul Pole, Structural Design Details and Concrete Anchoring Foundation Based on Local Building Codes and Soil Conditions, Customer to Provide Required Soils Report Information $1,625.00$1,625.00EA1.00 Page 173 of 185 Quote Number: 106453 QUOTE Page:2 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 7 Install-SRV Installation service(s) per remarks. $18,905.00$18,905.00EA1.00 FOUL LINE POLES Drill/excavate (2) footings per specs provided by sportsfield specialties Set poles and hang steel wing Includes concrete backfill BATTERS EYE DEMO Dig 8”-12” around posts Cut existing poles and I beam below grade and bury INCLUDES: Includes (1) mobilization. Done in the same mobilization as backstop and batters eye install • Includes crew labor, travel, per diem, and accommodations. DRILLING/EXCAVATION • Drilling or excavation of (2) footings at engineered embedment depth and diameter QUOTE - Miscellaneous Charge - Description Ext. Price $7,750.00Freight-NY2-Direct1.) Lines Total $181,270.00 Line Miscellaneous Charges $0.00 Quote Total $205,842.79 Total Taxes $16,822.79 Quote Miscellaneous Charges $7,750.00 Page 174 of 185 Quote Number: 106453 QUOTE Page:3 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. Page 175 of 185 Quote Number: 106453 QUOTE Page:4 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Date Signature Printed Name/Title Page 176 of 185 Quote Number: 106453 QUOTE Page:5 of 5 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Page 177 of 185 Resolution - ____ Agreement - 1 Version 03.04.2024 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH SPORTSFIELD SPECIALTIES FOR THE PURCHASE AND INSTALLATION OF A NEW OUTFIELD FENCE SYSTEM AT THE GESA STADIUM. WHEREAS, the City of Pasco (City) has recognized the need to update the outfield fence system to enhance player safety and meet Major League Baseball standards; and WHEREAS, the City has received a State of Washington direct appropriations grant of $3,000,000.00 for the updating of the GESA Stadium to meet Major League Baseball standards; and WHEREAS, the purchase will be made through the KPN Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into _the Purchase Agreement with Sportsfield Specialties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Purchase Agreement between the City of Pasco and Sportsfield Specialties as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement on behalf of the City of Pasco. Be It Further Resolved, that this Resolution shall take effect immediately. Page 178 of 185 Resolution - ____ Agreement - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 179 of 185 Quote Number: 106030 QUOTE Page:1 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date:9/20/2024 Expires:11/19/2024 PO Num:Tri-City Stadium Fencing Sales Person:Brian Spina bspina@sportsfield.com Cell:714-308-7900 Email: Quote To: City of Pasco 525 N 3rd AvePasco WA 99301US Ship To: City of Pasco 1300 N Oregon Ave Pasco, WA US USD # KPN-202001-02 Line Part Description Sales UoM Unit Price Line TotalQty / 1 K-SF8S 8'H Semi-Permanent Structural Fence System. Includes Standard Powder Coated Black Steel Structure and BaseZone® Field Wall Padding. Various Standard Vinyl Colors Available. Ground  Sleeves and Ground Sleeve Caps Sold Separately. $133,320.00$133,320.00EA1.00 OF Wall Structure and Pads 690' x 8'H 3 Install-SRV Installation service(s) per remarks. $132,000.00$132,000.00EA1.00 Installation of New OF Fence Structure and Pads Includes Installation of New Posts and Footings Includes Hauling away dirt spoils. Dirt to be left onsite Assumes Field Protection is Not Required Assumes Removal and Disposal of Existing Fnece System to be by Others Includes Prevailing Wages (Items marked as "Alternate" are not included in the quote totals) 4 Install-SRV Installation service(s) per remarks. Alternate $11,765.00$11,765.00EA1.00 Option for Field Protection if Required QUOTE - Miscellaneous Charge - Description Ext. Price $5,000.00Freight-NY2-Direct1.) $5,100.00Freight-NC-Direct2.) Page 180 of 185 Quote Number: 106030 QUOTE Page:2 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Lines Total $265,320.00 Line Miscellaneous Charges $0.00 Quote Total $299,932.38 Total Taxes $24,512.38 Quote Miscellaneous Charges $10,100.00 1.Customer is responsible for material take-off, quantities and specification compliance and/or equivalency of quoted products. 2.All prices listed are in US Dollars 3.Lead times vary by product and begin after receipt of purchase order, credit approval, and acceptance of color, material(s) and design. Please reach out to your team at Sportsfield Specialties for specific product lead times. 4.All freight is FOB Origin. Freight rates are estimates provided at the time of quotation. Actual freight rates, include shipping & handling, will be billed at the time of shipment. The customer Is responsible for any difference between the quoted freight rate and the actual freight rate at the time of shipment. The actual freight rates may differ from the estimates as a result of variable factors, such as the change in product quantity and/or material order, state of national economy, fuel costs, capacity and/or rate levels at the time of shipment. Split orders will require additional freight charges. Freight quoted does not include additional equipment to unload or unloading services, assembly or installation. 5.Applicable State and Local Sales Tax will be added to the final invoice unless a tax exempt or Resale Certificate is provided prior to order shipment. 6.Wire transfers, by check and established credit terms are accepted payment methods. Accepted credit cards are VISA, Mastercard and American Express. 7.Pricing assumes any electrical connections and wiring are supplied by others unless otherwise indicated. 8.Customer is responsible for approval and associated cost of any applicable local and state codes. 9.Due to the increase of steel and aluminum raw material pricing caused by increased demand, coupled with market instability and uncertainty due to the implementation of international trade tariffs, Sportsfield Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired in sixty (60) days. To avoid a potential product price increase, customers will need to provide Sportsfield Specialties, Inc. with a fully executed purchase order or letter of intent before this quotation expires to guarantee this product pricing. Sportsfield Specialties, Inc reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired in sixty (60) days. 10.If your quote includes a custom item, the item(s) will not be fully released into production until all order information is verified. This information includes color choices, bench configurations and field dimensions. Custom items and items with digital graphics require a signed rendering prior to release into production. Once color selections are made and material has been ordered for custom items, the order cannot be canceled. Custom items cannot be returned. Large Item Shipping Please be aware that due to our limited storage capacity, we do not have much flexibility to extend ship dates for certain products. Please let us know Immediately If you need to adjust your shipment date. Page 181 of 185 Quote Number: 106030 QUOTE Page:3 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Project with Install • Pricing does not include tax. • Includes equipment rental as required. • Proposal assumes clear access to the work area and that work area is free of obstacles, other trades, etc. Any predecessor tasks required to be completed by others must be completed prior to our arrival. • Proposal assumes equipment (lifts, excavation/concrete equipment, cranes, utility vehicles, etc.) can access warning track and/or construction area without field protection. SSI will not be held liable for any resulting damages if field protection is not requested by the Owner/Contractor. • If field protection is used as directed, SSI will not be held liable for any damages to the field, turf, warning track and/or construction area. • Restoration of warning track, grass, turf, concrete and/or any other surface is not included. • Some wrinkles in the windscreen/vinyl are characteristic of the material and are to be expected. • Excludes state-specific contractor's license, permits, bonds, inspections and any associated costs. • The costs associated with union/prevailing wages are not included unless otherwise stated. Any prevailing wage schedules or certified payroll requirements must be explicitly outlined prior to bid and/or contract execution to ensure wage compliance. • The installation of athletic equipment includes an estimated number of mobilizations to ensure favorable cost management and utilizes the most efficient scheduling practices. Therefore, it is the responsibility of the Contractor or Owner's Representative to mitigate unsuccessful mobilizations. If additional mobilizations are necessary, there will be an additional charge subject to travel time, mileage, lodging and other associated expenses. • At the completion of the project, Sportsfield Specialties and/or the Installer will schedule a walk-through with the Contractor/Owner's Representative to address any issues/concerns before leaving the job site. If the Contractor/Owner's Representative is not available for a walk- through, or non-warranty issues are discovered after the Installer leaves the job site, additional remobilization charges to address the punch list may apply. RAW Material Volatility DISCLAIMER: Due to the ongoing Increase of steel and aluminum raw material pricing caused by Increased demand, coupled with market instability and uncertainty due to the Implementation of International trade tariffs, Sportsfleld Specialties, Inc. will no longer be able to guarantee current product pricing after this quotation has expired In sixty (60) days. To avoid a potential product price Increase, customers will need to provide Sportsfleld Specialties, Inc. with a fully executed purchase order or letter of Intent before this quotation expires to guarantee this product pricing. Sportsfleld Specialties, Inc. reserves the right to requote product pricing as necessary based on current steel and aluminum raw material pricing once this quotation has expired In sixty (60) days. Padding Notes • $25 charge PER CUT-OUT If needed for electrical outlets, light switches, etc. • Graphics are additional If requested by customer. • Assumes pads and other materfa1s can be stored within facility before/during Installation. • Assumes padding support structure (I.e. concrete wall, steel framing, block wall, etc.) Is provided by others. • Some wrinkles in the windscreen/vinyl are characteristic of the materf11I and are to be expected. • Proposals are typically based on available drawings, rough measurements, etc. Sportsfleld Specialties reserves the right for additional charges should discrepancies be discovered during the field verification process. • In the event that construction delays and/ or schedule constraints necessitate the use of other trades shop drawings for pad creation (In lieu of a site visit), Sportsfteld cannot be held liable for any resulting discrepancies. If new pads must be created, additional charges may apply. Pole Placement Notes: • If foundations are required, public and private utilities must be marked by end user prior to our arrival. Sportsfield Specialties cannot be held liable for any damages resulting from unmarked utilities. • Proposal assumes favorable digging conditions and does not include shoring, rock drilling, caissons, water removal, or additional backfill material. • Owner to designate on site location for dumping spoils. • The installation pricing included in this proposal reflects preliminary foundation estimates based on similar projects completed in the past. SSI reserves the right to update pricing as required once the stamped design is received from a licensed Professional Engineer. • Surveying and Locating/Marking equipment locations (poles, columns, structures, etc.) is by others. Page 182 of 185 Quote Number: 106030 QUOTE Page:4 of 4 Remit To: Sportsfield Specialties PO Box 231 Delhi, NY 13753 Date Signature Printed Name/Title Page 183 of 185 Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure. City Council Goals QUALITY OF LIFE 2024-2025 Enhance the long-term viability, value, and service levels of services and programs. FINANCIAL SUSTAINABILITY Promote a highly functional multi-modal transportation system. COMMUNITY TRANSPORTATION NETWORK Implement targeted strategies to reduce crime through strategic investments in infrastructure, staffing, and equipment. COMMUNITY SAFETY Promote and encourage economic vitality. ECONOMIC VITALITY Identify opportunities to enhance City of Pasco identity, cohesion, and image. CITY IDENTITY Page 184 of 185 METAS DEL CONCEJO MUNICIPAL 2024-2025 Promover una alta calidad de vida a través de programas, servicios y inversion apropiada y reinversión en la comunidad infraestructura comunitaria. CALIDAD DE VIDA Promover viabilidad financiera a largo plazo, valor, y niveles de calidad de los servicios y programas. SOSTENIBIILIDAD FINANCIERA Promover un sistema de transporte multimodal altamente funcional. RED DE TRANSPORTE DE LA COMUNIDAD Implementar estrategias específicas para reducir la delincuencia por medios de inversiones estratégicas en infraestructura, personal y equipo. SEGURIDAD DE NUESTRA COMUNIDAD Promover y fomentar vitalidad económica. VITALIDAD ECONOMICA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen. IDENTIDAD COMUNITARIA Page 185 of 185