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HomeMy WebLinkAbout4514 Resolution - Jacobs Engineering - Butterfield WTP Improve Project PSA Amend 2Resolution – Butterflied WTP Improvement Project Amend 2 to PSA - 1 RESOLUTION NO. 4514 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP, INC. FOR THE BUTTERFIELD WATER TREATMENT PLANT IMPROVEMENTS PROJECT. WHEREAS, the City of Pasco (City) and Jacobs Engineering Group, Inc. (Jacobs) entered into a Professional Services Agreement on January 5, 2024, to provide Engineering services with respect to the Butterfield Water Treatment Plant (WTP) Improvements project; and WHEREAS, the City and Jacobs entered into Amendment No. 1 on September 12, 2024, to complete additional engineering (design) services for a raw water permanganate chemical dosing system to supplement current methods of algal cyanotoxin treatment and removal from the Columbia River water source; and WHEREAS, the City and Jacobs desire to enter into Amendment No. 2 to the Professional Services Agreement to provide additional professional engineering services as described in Exhibit A. These additional services include, but not limited to, early works package design and permitting services consisting of electrical reliability and raw water intake pump station improvements, geotechnical and topographic surveys, and future funding application assistance; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment No. 2 to the Professional Services Agreement with Jacobs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Amendment No. 2 to the Professional Services Agreement between the City of Pasco and Jacobs Engineering Group, Inc., as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment No. 2 to the Professional Services Agreement on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Amendment. Be It Further Resolved, that this Resolution shall take effect immediately. Resolution – Butterflied WTP Improvement Project Amend 2 to PSA - 2 PASSED by the City Council of the City of Pasco, Washington, on this 4th day of November, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, MMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Jacobs Engineering Group, Inc. – Amendment No. 2 to PSA Butterfield Water Treatment Plant Improvements (Design Services) – Project N0. 21245 Version 05.11.24 Page 1 AMENDMENT NUMBER 2 to PROFESSIONAL SERVICES AGREEMENT Butterfield Water Treatment Plant Improvements – Design Services PROJECT: 21245 AGREEMENT NO. 23-038 WHEREAS, the City and Jacobs Engineering Group, Inc. entered into a Professional Services Agreement on 1/5/2024 to provide professional engineering services with respect to the Butterfield Water Treatment Plant Improvements project; and WHEREAS, the City and Jacobs Engineering Group, Inc. entered into an Amendment No. 1 to provide professional engineering services on 9/12/2024; and NOW, THEREFORE, this agreement is amended to allow Jacobs Engineering Group, Inc. to provide additional professional engineering services as described in Attachment 1. 1. Scope of Work: See Attachment 1. 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $1,173,300.00 for a total authorization amount of $1,766,600.00. See Attachment 2. 3. Time of performance: No Change. The services shall be complete for the project on or before 12/31/2027. DATED THIS DAY______________________________. [date of execution] CITY OF PASCO, WASHINGTON JACOBS ENGINEERING GROUP, INC. Adam R. Lincoln - City Manager Michael Reimbold, PE - Manager of Projects Butterfield WTP Improvements Scope of Work 1 Scope of Work Butterfield WTP Improvements Amendment 2 – Early Works September 2024 This work is to be performed under the Agreement for Professional Services between City of Pasco, Washington (hereafter, “City”) and Jacobs Engineering Group Inc., (hereafter “Consultant”), for the Butterfield Water Treatment Plant (WTP) Improvements. This scope of work in Amendment 2 adds: •Electrical reliability design and permitting services. •Intake improvements design and permitting services. •Raw water pump station improvements design and permitting services. •Geotechnical investigation. •Funding application assistance. Amendment 2 also includes reallocation of funds from the original contract (Electrical system upgrades pre-design) for the following scope: •Topographic survey by HLA Engineering and Land Surveying. •Additional DOH permitting support. •Project report to include all phases of the Butterfield WTP Improvements. Future phases for design and services during construction for additional facilities and improvements to the Butterfield WTP may be completed under future contracts. The following facilities are anticipated to be part of the Butterfield WTP Improvements: Early Works (electrical reliability, intake screens, and raw water pump station upgrades) services during construction Treatment piloting Design and services during construction: Electrical system upgrades final design and services during construction Chemical Building replacement Ozone facility Filters Flocculation basins Residual handling improvements Clearwell EXHIBIT AATTACHMENT 1 Butterfield WTP Improvements Scope of Work 2  High service pump station  Administration and maintenance building Butterfield WTP Improvements Scope of Work 3 Contents Contents ............................................................................................................................................................................... 3 1. Project Management ............................................................................................................................................. 4 1.1 Meetings ........................................................................................................................................................................4 1.2 Document Management .........................................................................................................................................4 1.3 Schedule ........................................................................................................................................................................4 1.4 Monthly Reports and Invoices ...............................................................................................................................4 2. Project Definition ................................................................................................................................................... 5 2.1 Project Report ..............................................................................................................................................................5 2.2 Raw Water Pump Station Capacity and Hydraulics Study ..........................................................................5 3. Permitting ................................................................................................................................................................ 6 4. Topographic Survey .............................................................................................................................................. 8 5. Predesign of Electrical System Upgrade .......................................................................................................... 9 6. Funding Support ................................................................................................................................................. 10 6.1 Funding Applications ............................................................................................................................................. 10 7. Geotechnical Investigation ............................................................................................................................... 11 8. Early Works Detailed Design ............................................................................................................................ 14 8.1 Site Visit ...................................................................................................................................................................... 15 8.2 Preliminary Design (30% Design) .................................................................................................................... 15 8.3 Early Equipment Procurement ........................................................................................................................... 15 8.4 Detailed Design (60% Design) .......................................................................................................................... 16 8.5 Detailed Design (90% Design) .......................................................................................................................... 16 9. Management Reserve (Prior Written Approval Needed) .......................................................................... 18 9.1 Early Works Phase Final Design (100% Design) ......................................................................................... 18 10. Schedule ............................................................................................................................................................... 19 11. Compensation...................................................................................................................................................... 20 11.1 Rates ............................................................................................................................................................................. 20 11.2 Fee Summary ............................................................................................................................................................ 21 12. Appendix: Preliminary Drawing List ............................................................................................................... 23 Butterfield WTP Improvements Scope of Work 4 1. Project Management Consultant’s project manager will manage the Consultant’s team, task leads, overall execution of the work, and accurate accounting of the budget and schedule. 1.1 Meetings Consultant will schedule a kickoff meeting and prepare the agenda and notes. The meeting will be held virtually (MS Teams). The agenda will include project scope, schedule, workshop topics, and discussion of City’s concerns and goals for the project. Consultant to be represented by project manager, assistant project manager, and process lead. Consultant will schedule regular status meetings via virtual meeting platform. These meetings are planned week for the duration of the work. The PM and/or Assistant PM will attend the meetings. Status meetings will be held to discuss, but not limited to, project status, key items, upcoming deliverables, and action items. If project meeting is determined to not be needed that week, Consultant Project Manager will send City Project Manager project status update by email. 1.2 Document Management Consultant will create and manage a Microsoft Teams project site for file sharing and collaboration. This site will be accessible by identified City staff. A similar site will be created for collaboration during construction with the City and Construction Contractor. 1.3 Schedule Consultant will prepare a project schedule in Microsoft Project. The schedule will be reviewed with the City and then established as the baseline schedule. The schedule will be updated each month with the monthly status memo. 1.4 Monthly Reports and Invoices Consultant to provide a monthly project status memo to accompany monthly invoices. The monthly status memo will describe ongoing work, planned work for the coming month, upcoming deliverables, budget summary, anticipated delays in schedule, and schedule update. Assumptions: ▪ Project duration is 12 months for Amendment 2 Deliverables: ▪ Monthly Status Memo and Invoice Butterfield WTP Improvements Scope of Work 5 2. Project Definition The purpose of this task is to complete evaluations and studies recommended in the City of Pasco Butterfield Water Treatment Plant Facilities Plan (2023) for the Amendment 2 scope. 2.1 Project Report Amendment 2 revises the original contract scope for the Project Report, which only includes the Electrical Improvements. The Project Report will address the full scope of the Butterfield WTP Improvements. 2.2 Raw Water Pump Station Capacity and Hydraulics Study Consultant to perform raw water pump station capacity and hydraulics evaluation to confirm the raw water pump station deficiencies and evaluate alternatives for improvements to the raw water pump station to meet the firm capacity of 30 mgd after the water treatment improvements. Consultant to perform computation fluid dynamic (CFD) modeling of the raw water pump station wet well to identify cavitation or air entrainment issues that may need to be addressed. Deliverables ▪ Raw Water Pump Station Capacity and Hydraulics Evaluation Technical Memo Butterfield WTP Improvements Scope of Work 6 3. Permitting Consultant will provide support for permit applications for the Electrical Reliability, Intake, and Raw Water Pump Station Improvements only. The permits listed in Table 1 are assumed for the purposes of developing this scope and budget. Consultant will prepare a detailed permit matrix to be maintained and updated as part of this work. Consultant will update the permit matrix that details anticipated local, state, and federal permits required for the reservoir project. The permit matrix will document the applicable agency, permits, permit triggers, supporting documentation, estimated permit application submittal dates, estimated permit completion dates, review status of agency, and anticipated review-completion dates. Consultant will update the permit matrix as needed, due to changes of regulation requirements, regulatory review processes, or project design. The permit matrix will be used by Consultant to manage the permitting activity and will be a key tool in keeping City up to date on the status of the permits. Table 1. Draft Permit Matrix Permit or Approval Responsible Agency Electrical Reliability Improvements Intake and RWPS Improvements FEDERAL JARPA X CWA Section 401 Water Quality Certification USACE, WA Dept. of Ecology X CWA Section 404 USACE X CZMA WA Dept. of Ecology X Rivers and Harbors Act Section 10 USACE X Rivers and Harbors Act Section 408 USACE X ESA Section 7 USACE, NMFS, and USFWS X NHPA Section 106 Cultural Resources Study USACE, Tribes, WA Department of Archaeology and Historic Preservation X STATE State Environmental Policy Act (SEPA) City of Pasco X X Hydraulic Project Approval (HPA) WA Department of Fish and Wildlife X NPDES 1200-C Permit WA Department of Ecology X X Aquatic Easement WA Department of Natural Resources X Treatment Pilot Test Plan Washington Department of Health (DOH) Treatment Pilot Test Report Washington Department of Health (DOH) Plan Review Washington Department of Health (DOH) X X Project Final Approval Washington Department of Health (DOH) X X LOCAL Special Use Permit City of Pasco X X Land Use Review (Type 2 Review) City of Pasco X Land Use Compatibility Review City of Pasco X Floodplain Development Review City of Pasco X Butterfield WTP Improvements Scope of Work 7 Permit or Approval Responsible Agency Electrical Reliability Improvements Intake and RWPS Improvements Grading Permit and Plan Review City of Pasco X Building Permit City of Pasco X Mechanical and Plumbing Permit City of Pasco X Electrical Permit Washington State Department of Labor & Industries X X Definitions: BiOp – Biological Opinion CWA – Clean Water Act ESA – Endangered Species Act JPA – Joint Permit Application NHPA – National Historic Preservation Act NMFS – National Marine Fisheries Service USACE – US Army Corps of Engineers WQ – Water Quality Assumptions ▪ City is responsible for paying all fees required as a part of the permit applications and for signing the applications as the applicant. ▪ City will submit and coordinate all applications to the City of Pasco. ▪ The site does not contain hazardous materials, wetlands, endangered species, or cultural resources. Deliverables ▪ Permit matrix ▪ Permit application materials Butterfield WTP Improvements Scope of Work 8 4. Topographic Survey Surveying services will be procured by Consultant. Consultant will coordinate with the surveyor to define the scope of work for the survey including the area to be surveyed and format of deliverables. Technical details pertaining to file type and datum will be determined ahead of the survey to ensure consistency with existing as-built drawings. One coordination meeting with surveyor is included to review the work plan and technical details. This survey information will be used to develop a base map and to assist with development of the site plan as described above. Assumptions ▪ Survey area will consist of the entire Water Treatment Plant site. ▪ Consultant will provide a markup to surveyor showing the general location of key infrastructure and underground utilities to be included in the survey. ▪ City will coordinate the marking of underground utilities (power, gas, water mains) ahead of survey data collection. ▪ City crews will pothole key infrastructure. ▪ Survey data will include 1 ft contours, locations of below grade utilities, location of above grade structures, fences, property boundary, valve boxes, electrical hand holes, and other elements typical of a topographical survey. Deliverables ▪ Topographic survey data and control point coordinate table in electronic format. Butterfield WTP Improvements Scope of Work 9 5. Predesign of Electrical System Upgrade Site visits scoped in the original contract are removed as part of Amendment 2. Butterfield WTP Improvements Scope of Work 10 6. Funding Support 6.1 Funding Applications The purpose of this task will be to provide grant and loan application assistance for the following funding applications: ▪ WA State Department of Health Drinking Water State Revolving Fund (SRF) ▪ EPA Water Infrastructure Finance and Innovation Act (WIFIA) Loan, including drafting the letter of interest (LOI) Consultant will coordinate a meeting with WIFIA and DOH to confirm and negotiate the requirements for setting up a segment cap approach for funding. Assumptions ▪ City is responsible for paying all fees required as a part of the funding applications and for signing the applications as the applicant. ▪ City will submit all applications. Deliverables ▪ SRF application materials ▪ WIFIA LOI and application materials Butterfield WTP Improvements Scope of Work 11 7. Geotechnical Investigation Consultant will review existing subsurface information available from past geotechnical explorations at the Butterfield Water Treatment Plant and supplement the existing information with new geotechnical explorations and laboratory testing to inform the Phase 1 geotechnical design. Jacobs anticipates primary geotechnical issues for the project will include: • The surface geological unit in the vicinity of the site is unconsolidated alluvium consisting of “Mostly unconsolidated silt, sand, and gravel valley fill with some clay; includes low -level terrace, marsh, peat, artificial fill, and glacial deposits locally.” (Huntting et al. 1961). According to geological hazard maps published by the State of Washington Department of Natural Resources (DNR 2023), this alluvium is susceptible to liquefaction. • Construction of embedded structures may require dewatering and subgrade preparation to stabilize saturated soils for support of structural foundations and slabs. Therefore, the primary geotechnical objective will be to characterize alluvium beneath the site and perform geotechnical analyses for the development of code-based foundation recommendations that address known seismic hazards and constructability. In accordance with IBC and ASCE-7, the seismic evaluation will include liquefaction screening analysis, total and differential settlement, surface displacement caused by faulting or seismically induced lateral spreading or lateral flow, determination of dynamic seismic lateral earth pressures on embedded structural walls or retaining walls, and seismic design for deep foundations, if applicable. Because the site is mapped as having potential liquefaction, it is anticipated that a site -specific site response analysis will be required by code. One-dimensional, equivalent-linear, total stress analysis will be performed to develop code-compliant seismic ground response spectral accelerations for use in geotechnical and structural seismic evaluations. The geotechnical evaluation will also include static considerations for the design of structure foundations, slabs, and walls, as well as construction considerations. Jacobs will also provide recommendations for site grading, pavement design, and appurtenances. The proposed subsurface exploration will consist of: • Two (2) geotechnical borings at the proposed Phase 1 structure locations (i.e., one north and one south of the existing plant). Based on limited well data for the site vicinity, it is estimated that each boring will penetrate approximately 100 feet of alluvium and then core 20 feet into bedr ock. Drilling methods will be mud-rotary, or possibly sonic drilling to better penetrate coarse alluvium (i.e., coarse gravel and cobbles), pending review of additional available subsurface data. Casing will be installed to the maximum depth of each borehole to provide access for PS-logging. The casing will be backfilled with cement-bentonite grout and a surface mount monument will be installed at grade with a locking cap. • PS-suspension logging will be done within the casing in each boring to characterize the shear wave velocity profile and for use in liquefaction screening and foundation design . • One (1) open-standpipe piezometer will be installed to a depth of approximately 35 feet in a boring offset nominally 20 feet from one of the geotechnical borings for the purpose of measuring the groundwater elevation and for variable head (“slug”) tests to investigate hydraulic parameters for construction dewatering. No soil sampling is planned for this offset boring. Butterfield WTP Improvements Scope of Work 12 • Four (4) test pits for design of Phase 1 pavements. Each test pit will extend to a depth of about 6 feet to characterize pavement subgrade and to obtain bulk soil samples for laboratory testing. Test pits will be completed using a rubber-tired backhoe equipped with a toothed, nominally 2-ft- wide bucket. No personnel will enter a trench deeper than 3 feet. Upon completion, each test pit will be backfilled with the excavation spoils, placed and compacted in lifts by tamping with the backhoe bucket. • Laboratory testing: • Soil classification testing for selected boring and test pit samples. • Soil compressibility and shear strength, if fine -grained soils are encountered. • Corrosivity testing. As a part of the subsurface exploration, the Consultant will: 1. Review existing subsurface data in the site vicinity. 2. Develop the final geotechnical subsurface exploration plan. 3. Perform drilling and logging of geotechnical borings. If mud-rotary drilling methods are used, this will include Standard Penetration Testing (SPT) at typically 5-feet intervals to collect samples for laboratory testing and to provide a measure of the soil relative consistency. For sonic drilling methods, a continuous (disturbed) sample will be obtained for soil descriptions and laboratory testing, a nd the soil consistency would be evaluated based on the shear wave velocity from PS-logging. 4. Identify select soil samples for laboratory testing, such as moisture content, density, plasticity, and grain size, to use for soil classification and correlations with engineering properties. 5. Provide a field engineer to oversee geotechnical subsurface explorations in their entirety. 6. Develop boring logs. 7. Survey final boring locations. Reporting will include: • Geotechnical Data Report. This factual data report will describe and summarize results for the subsurface exploration. It is intended for use in all phases of design and may be included in construction contract documents. • Geotechnical Site Characterization and Seismic Hazards Report. This design report will present the Consultants interpretations for the subsurface conditions and summarize seismic hazards evaluations including liquefaction, seismic settlement, and lateral s preading. • Phase 1 Geotechnical Design Report. Building on the above two reports, Consultant will develop comprehensive design recommendations for Phase 1. Draft reports will be prepared and submitted electronically to City for review. Consolidated comments from City’s review will be incorporated into final reports. Assumptions ▪ City will provide existing utility information and utility locates prior to geotechnical field work . Butterfield WTP Improvements Scope of Work 13 ▪ Consultant will obtain any permits necessary to conduct this work . ▪ The site does not contain hazardous materials, wetlands, endangered species, or cultural resources. ▪ Soil and groundwater encountered during the field exploration will be free of environmental contamination and will not require special monitoring, handling, testing, or disposal. ▪ Geotechnical boring, including casing and well installations will be performed by a subcontractor in five days using either a truck-mounted or track-mounted drilling rig. While efforts will be made to minimize rutting of landscaped areas, some disturbance is anticipated. No restoration of landscaping is planned. ▪ Geophysical testing using PS-logging equipment will be performed by a subcontractor in a single day and will not require heavy equipment. ▪ Test pits will be completed by subcontractor in a single day. ▪ The planned exploration locations will be surveyed and staked by a subcontractor for the purpose of utility locating prior to mobilization of work crews. It is assumed that City staff will clear existing site utilities and coordinate with other public utility locators as needed. ▪ Consultant will provide one field staff to oversee the geotechnical borings, geophysical testing, and test pit excavations. Two site visits are anticipated. - The first site visit is estimated to be for five days to supervise the geotechnical borings, including casing and open-standpipe piezometer installation. - The second site visit will be for three days to supervise PS-logging, test pit explorations, slug testing, groundwater level measurements, and surveying of as-drilled exploration locations. ▪ Drill fluids and cuttings from borings, and pumped water generated by slug testing will be removed from site. Deliverables ▪ Geotechnical Data Report ▪ Geotechnical Site Characterization and Seismic Hazards Report ▪ Phase 1 Geotechnical Design Report Butterfield WTP Improvements Scope of Work 14 8. Early Works Detailed Design For the purposes of this scope of work, the early works improvements are assumed to include the following improvements delivered in one construction package for conventional (design -bid-build) bidding and construction: 1. Electrical reliability. a. Replacement of three existing motor control centers (MCCs) 2. Intake and Raw Water Pump Station improvements. a. Replacement of two existing screens with ISI mechanically brushed screens. b. Replace two smaller raw water pumps with 10 MGD pumps. c. Replace leaking check valve on raw water pump #9. d. Install pressure indicator/transmitters on each raw water pump discharge. e. Install redundant level indicator/transmitter on raw water wet well. f. Replace electrical distribution panels and harmonic filters. g. Install two new variable frequency drives at raw water pump station. h. Install connection for standby power for RWPS and backwash lift station. i. Install security fencing and cameras around raw water pump station and backwash lift station. j. Install ledger angle to support tread plate in raw water pump station and weld pump plate to baseplate. A pre-procurement package for the MCCs will be completed to allow the pre -purchasing of the MCCs due to the long lead time. Consultant will complete a detailed design of the project by developing a 30%, 60%, 90%, and final (100% complete) Contract Documents. The completed design documents will consist of bidding documents, contract documents based on Consultant standard contract and general conditions, Division 1 specifications, technical specifications, and drawings. This combined package of documents will be referred to hereinafter as the Contract Documents. City will provide review comments for each design milestone in a Bluebeam Revu Studio Session coordinated by Consultant. City will internally adjudicate its review comments to provide clear direction for Consultant. Consultant will provide a written response within the Bluebeam Revu Studio Session to each written review comment provided by City and incorporate the comments into the subsequent design documents accordingly. At the beginning of each design milestone review period, a 4 -hour meeting will be held to provide an overview of the design deliverable. Assumptions: ▪ Early Works Projects will be bid in one construction contract. ▪ Level of effort is based on preliminary drawing list, included as Appendix 1. Butterfield WTP Improvements Scope of Work 15 ▪ Construction of projects may be funded with State or federal funding. Contracting requirements will be included as a dedicated specification section to address supplemental funding requirements based on Consultant’s experience on similar projects. ▪ Detailed design will go through 90% design. Written authorization will be required to complete the final design of the early works improvements. The scope for 100% design is included as management reserve. 8.1 Site Visit Consultant will visit the site, accompanied by City staff, to identify tie-ins, site constraints, and validate site layout assumptions. The site visit will be up to 2 days for the project manager, process engineer, electrical engineer, intake design lead, and structural engineer. 8.2 Preliminary Design (30% Design) Consultant will undertake a preliminary design process on the facility improvements identified for this work that result in a 30-percent complete draft design submittal. The schematic design submittal will consist of 30-percent complete drawings and a Basis of Design Report that identifies key facility design criteria. A preliminary list of anticipated specifications will also be provided. Consultant will prepare design drawings that represent completion of the design project to a 30% complete level. Drawings that comprise the Preliminary Design package will be draft drawings that include structural drawings that show the size and configuration of new facilities, process mechanical plan and section drawings showing key equipment and connections, electrical plan and section drawings and one-line diagram, and control system drawings. Consultant will prepare the Basis of Design Report (BODR) that summarizes the design and sizing criteria, major equipment, code-compliance requirements, equipment and materials selections, and CAD standards. The BODR will enable Consultant’s design team t o effectively move from the preliminary design stage into the detailed design stage of the project. Consultant will prepare and submit the BODR electronically, for the City’s review and comment. Consultant will prepare an opinion of probable cost at 30% (AACE International Class 3). Cost Estimates will be prepared by Consultant’s cost estimating and construction professionals. A memo will be provided explaining the data upon which the cost estimate was based. In providing opinions of construction cost, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidd ing procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Consultant makes no warranty that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant’s analyses, projections, and/or estimates. 8.3 Early Equipment Procurement A procurement package will be developed for the MCCs. The procurement package will include technical specifications and any additional specifications required for procurement. It will also include any drawings required for inclusion in the procurement package. Specifications will be developed to 90% design level. Consultant will prepare drawings to the level of completion required for equipment procurement, and coordinate with vendors to define preliminary equipment layouts. The Consultant will review equi pment proposals and provide recommendation of award. Butterfield WTP Improvements Scope of Work 16 8.4 Detailed Design (60% Design) The 60% design document will incorporate City review comments from the preliminary design (30% document). Consultant will prepare a 60% complete submittal of the design. Consultant will prepare and submit the 60% complete submittal electronically in PDF format on 11” x 17” drawings, for the City’s review and comment. Consultant will prepare an opinion of probable cost at 60% (AACE International Class 2). Cost Estimates will be prepared by Consultant’s cost estimating and construction professionals. A memo will be provided explaining the data upon which the cost estimate was based. In providing opinions of construction cost, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidd ing procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Consultant makes no warranty that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant’s analyses, projections, and/or estimates. 8.5 Detailed Design (90% Design) The 90% design document will incorporate City review comments from the 60% design submittal. Consultant will prepare a 90% complete submittal of the design. The 90% complete submittal will be substantially complete in all aspects necessary to complete the construction contract. Review of the 90% complete submittal package will be the City’s final opportunity to effect changes to the design prior to advertising the construction contract. Consultant will prepare and submit the 90% complete submittal electronically in PDF format on 11” x 17” drawings, for the City’s review and comment. City and Consultant acknowledge that review of the 90% complete submittal for approval by the State, City, and other applicable agencies for obtaining permits will be simultaneous. Upon receipt of all agency review comments, City and Consultant will meet to discuss the 90% complete design submittal, City’s review comments, and the review comments from the agencies. Consultant will prepare an opinion of probable cost at 90% design (AACE International Class 1). Cost Estimates will be prepared by Consultant’s cost estimating and construction professionals. A memo will be provided explaining the data upon which the cost estimate was based. In providing opinions of construction cost, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Consultant makes n o warranty that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant’s analyses, projections, and/or estimates. Deliverables ▪ Basis of Design Report, 30% Plans, and Opinion of Probable Cost ▪ Procurement Package Plans and Specifications ▪ 60% Plans, Specifications, and Opinion of Probable Cost, Division 0 and 1 Specifications in Word format as well, response-to-comments Butterfield WTP Improvements Scope of Work 17 ▪ 90% Plans, Specifications, and Opinion of Probable Cost. Division 0 and 1 Specifications in Word format as well, response-to-comments Butterfield WTP Improvements Scope of Work 18 9. Management Reserve (Prior Written Approval Needed) This task is for Management Reserve use. Consultant must obtain written approval from the City prior to utilizing Management Reserve funds. Use of Management Reserve funds without prior written approval will result in charges removed/denied. 9.1 Early Works Phase Final Design (100% Design) The management reserve will include the early works phase final design (100% design) for bid package. Consultant will prepare a 100% complete submittal of the design. Consultant will incorporate City’s and agency review comments from the 90% submittal into the 100% complete design submittal. The 100% complete submittal will be used to bid the construction contract. No meetings to review or discuss the 100-percent complete design package are planned or budgeted. Consultant will submit electronically stamped 100-percent-complete contract documents submittal in PDF format for use by the City for bidding the construction contract. PDF drawings will be half-size, 11”x17”. Design changes that impact the cost estimate are not anticipated after 90% design, but the estimate will be updated based on the 100% design if needed. Deliverables ▪ Final Plans, Specifications, and Opinion of Probable Cost, Division 0 and 1 Specifications in Word format as well, response-to-comments Butterfield WTP Improvements Scope of Work 19 10. Schedule Butterfield WTP Improvements Scope of Work 20 11.Compensation 11.1 Rates Compensation will be made using standard hourly rates, plus expenses expressly eligible for reimbursement, as described in the Agreement Between City and Consultant for Professional Services. Billing rates shown in Table 2 below will be escalated by 3% each year starting in January 2025. Table 2. Consultant Billing Rates Title Hourly Billing Rate (2023-2024) Professionals Project manager $325 Assistant PM $225 Expert Technical Engineer $325 Senior technical consultant $280 Senior review engineer $250 Senior engineer $225 Lead engineer $215 Senior Professional $200 Associate Engineer $190 Lead Professional $190 Staff engineer $170 Intermediate Engineer $150 Global Design Engineer (all levels) $130 Entry engineer $120 Engineering Intern $90 Science Intern $70 Technicians Specialist CAD Technician $205 CAD Supervisor $190 Senior CAD Technician $170 Lead CAD Technician/Specifications $140 CAD Technician/Document Processing/Specifications $125 Global Design CAD (all levels) $110 Intermediate CAD Technician $110 Entry CAD Technician $90 Administration Project Controls $145 Lead Administrative Assistant $135 Administrative Assistant $115 Intermediate Administrative Assistant $95 Entry Administrative Assistant $85 EXHIBIT BATTACHMENT 2 Butterfield WTP Improvements Scope of Work 21 11.2 Fee Summary The estimated hours and cost for each task are summarized below. These values are provided as guidance and actual hours and costs will vary based on staff assigned and execution of the work. The actual individual task expenditures may be more or less than the budgeted amount within the overall not-to- exceed contract value. Expenses shall be within the federal and state guidelines to be reimbursable. Butterfield WTP Improvements Scope of Work 22 Table 3. Fee Summary by Task Original Contract ($533,300) Amendment 1 ($60,000) Amendment 2 ($1,173,3000) Total Project ($1,766,600) Title Hours Cost Hours Cost Hours Cost Hours Cost Task 1. Project Management 364 $88,700 408 $90,240 772 $178,940 Task 2. Project Definition 706 $153,190 128 $23,560 834 $176,750 Task 3. Permitting 124 $24,420 690 $138,780 814 $163,200 Task 4. Topographic Survey 52 $7,560 $38,840 52 $46,400 Task 5. Electrical Facility Pre-Design 1,049 $188,710 -92 ($24,470) 957 $164,240 Task7. Geotechnical Investigation 628 $167,560 628 $167,560 Task 8. Detailed Design of Early Works Package through 90% Design 2,636 $481,500 2,636 $481,500 Expenses: Travel and Miscellaneous $11,340 $18,130 $29,470 Expenses: Geotech Drilling and Lab Services $87,570 $87,570 Expenses: Geotech Travel $4,370 $4,370 Management Reserve (original contract) 143 $26,080 -143 ($26,080) 0 $0 Subtotal – SRF/PWB Funded Tasks $500,000 $1,000,000 $1,500,000 Management Reserve - Detailed Design of Early Works Bid Package 514 $95,200 514 $95,200 Task 6. Funding Alternatives and Applications 88 $21,240 400 $78,100 488 $99,340 Task 9. Permanganate Design 332 $60,000 332 $60,000 SRF Application Support to date 53 $12,060 53 $12,060 Subtotal – Additional Support $33,300 $60,000 $173,300 $266,600 Contract Total 2,579 $533,300 332 $60,000 5,169 $1,173,300 7,748 $1,766,600 Butterfield WTP Improvements Scope of Work 23 12. Appendix: Preliminary Drawing List Table A1. Early Works Preliminary Drawing List 01 - General 1 01-G-001 TITLE, VICINITY, AND LOCATION MAP 2 01-G-002 DRAWING INDEX 3 01-G-003 ABBREVIATIONS - 1 OF 2 4 01-G-004 ABBREVIATIONS - 2 OF 2 5 01-G-005 STRUCTURAL GENERAL NOTES - 1 6 01-G-006 STRUCTURAL GENERAL NOTES - 2 7 01-G-007 BASIS OF DESIGN, DESIGN CRITERIA 8 01-G-008 PIPE SCHEDULE AND FLOW STREAM IDENTIFICATION 9 01-G-009 HYDRAULIC PROFILE 10 01-G-010 VALVE SCHEDULE 11 01-G-011 LEGEND - CIVIL AND YARD PIPING 12 01-G-012 LEGEND - ELECTRICAL 13 01-G-013 ELECTRICAL NOTES 14 01-G-014 LEGEND - INSTRUMENTATION AND CONTROL - 1 15 01-G-015 LEGEND - INSTRUMENTATION AND CONTROL - 2 16 01-G-016 LEGEND - INSTRUMENTATION AND CONTROL - NETWORK BLOCK DIAGRAM 17 01-G-017 MATERIAL AND AREA CLASSIFICATION SELECTION TABLE 05 - Site Development 18 05-C-001 EXISTING CONDITIONS AND SURVEY CONTROL PLAN 19 05-C-003 EROSION AND SEDIMENT CONTROL GENERAL NOTES 20 05-C-004 EROSION AND SEDIMENT CONTROL PLAN 21 05-C-005 EROSION AND SEDIMENT CONTROL PLAN - DETAILS 22 05-C-006 SITE PLAN - OVERALL 23 05-C-007 SITE PLAN - ELECTRICAL RELIABILITY 24 05-Y-001 YARD PIPING PLAN - ELECTRICAL RELIABILITY 25 05-Y-002 YARD PIPING DETAILS 26 05-C-008 GRADING PLAN - ELECTRICAL RELIABILITY 06 - Site Electrical 27 06-E-001 ELECTRICAL SITE DEMOLITION PLAN 28 06-E-002 ELECTRICAL SITE PLAN - ELECTRICAL RELIABILITY 29 06-E-003 ELECTRICAL SITE PLAN - INTAKE AND RWPS 30 06-E-004 DUCTBANK SCHEDULE Butterfield WTP Improvements Scope of Work 24 09 - Instrumentation and Control 31 09-I-001 INTAKE - PUMPS P&ID 32 09-I-002 INTAKE - SCREENS P&ID 33 09-I-003 POWER MONITORING - P&ID 34 09-I-004 NETWORK BLOCK DIAGRAM - OVERALL 15 - ELECTRICAL RELIABILITY IMPROVEMENTS 35 15-S-001 PLAN 36 15-S-002 DETAILS 37 15-E-001 PLAN - DEMO 38 15-E-002 PLAN - DEMO 39 15-E-003 PLAN - FILTER/ADMIN BUILDING 40 15-E-004 PLAN - FILTER/ADMIN BUILDING 41 15-E-005 DEMO ONE-LINE DIAGRAM 42 15-E-006 REVISED ONE-LINE DIAGRAM 43 15-E-007 PANELBOARD SCHEDULES INTAKE/RWPS IMPROVEMENTS 44 20-D-001 DEMO PLAN AND SECTION 45 20-C-001 OVERALL PLAN 46 20-S-001 INTAKE STRUCTURAL PLAN 47 20-S-002 INTAKE STRUCTURAL SECTIONS 48 20-M-001 INTAKE PLAN 49 20-M-002 INTAKE SECTION 50 20-M-003 INTAKE DETAILS 51 20-M-004 RWPS PROCESS PIPING PLAN AND SECTION 52 20-M-005 RWPS PROCESS PIPING DETAILS 53 20-M-006 RWPS PLAN 54 20-M-007 RWPS DETAILS 55 20-E-001 ELECTRICAL SITE PLAN 56 20-E-002 PLAN - DEMO 57 20-E-003 DEMO ONE-LINE DIAGRAM 58 20-E-004 REVISED ONE-LINE DIAGRAM 59 20-E-005 CONDUIT AND RACEWAY SCHEDULE 60 20-E-006 PANELBOARD SCHEDULES 61 20-E-007 SECURITY RISER DIAGRAM Butterfield WTP Improvements Scope of Work 25 100 - STANDARD DETAILS 62 100-SD-01 STANDARD DETAILS - CIVIL 63 100-SD-02 STANDARD DETAILS - STRUCTURAL 64 100-SD-03 STANDARD DETAILS - STRUCTURAL 65 100-SD-04 STANDARD DETAILS - STRUCTURAL 66 100-SD-05 STANDARD DETAILS - STRUCTURAL 67 100-SD-06 STANDARD DETAILS - STRUCTURAL 68 100-SD-07 STANDARD DETAILS - STRUCTURAL 69 100-SD-08 STANDARD DETAILS - STRUCTURAL 70 100-SD-09 STANDARD DETAILS - PROCESS MECHANICAL 71 100-SD-10 STANDARD DETAILS - PROCESS MECHANICAL 72 100-SD-11 STANDARD DETAILS - ELECTRICAL 73 100-SD-12 STANDARD DETAILS - ELECTRICAL 74 100-SD-13 STANDARD DETAILS - ELECTRICAL 75 100-SD-14 STANDARD DETAILS - ELECTRICAL 76 100-SD-15 STANDARD DETAILS - INSTRUMENTATION 76 TOTAL SHEETS