HomeMy WebLinkAbout4514 Resolution - Jacobs Engineering - Butterfield WTP Improve Project PSA Amend 2Resolution – Butterflied WTP Improvement Project Amend 2 to PSA - 1
RESOLUTION NO. 4514
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2
TO THE PROFESSIONAL SERVICES AGREEMENT WITH JACOBS
ENGINEERING GROUP, INC. FOR THE BUTTERFIELD WATER
TREATMENT PLANT IMPROVEMENTS PROJECT.
WHEREAS, the City of Pasco (City) and Jacobs Engineering Group, Inc. (Jacobs) entered
into a Professional Services Agreement on January 5, 2024, to provide Engineering services with
respect to the Butterfield Water Treatment Plant (WTP) Improvements project; and
WHEREAS, the City and Jacobs entered into Amendment No. 1 on September 12, 2024,
to complete additional engineering (design) services for a raw water permanganate chemical
dosing system to supplement current methods of algal cyanotoxin treatment and removal from the
Columbia River water source; and
WHEREAS, the City and Jacobs desire to enter into Amendment No. 2 to the Professional
Services Agreement to provide additional professional engineering services as described in
Exhibit A. These additional services include, but not limited to, early works package design and
permitting services consisting of electrical reliability and raw water intake pump station
improvements, geotechnical and topographic surveys, and future funding application assistance;
and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment
No. 2 to the Professional Services Agreement with Jacobs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Amendment No. 2 to the Professional Services Agreement between the City of Pasco and Jacobs
Engineering Group, Inc., as attached hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Amendment No. 2 to the Professional
Services Agreement on behalf of the City of Pasco; and to make minor substantive changes as
necessary to execute the Amendment.
Be It Further Resolved, that this Resolution shall take effect immediately.
Resolution – Butterflied WTP Improvement Project Amend 2 to PSA - 2
PASSED by the City Council of the City of Pasco, Washington, on this 4th day of
November, 2024.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, MMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Jacobs Engineering Group, Inc. – Amendment No. 2 to PSA
Butterfield Water Treatment Plant Improvements (Design Services) – Project N0. 21245
Version 05.11.24 Page 1
AMENDMENT NUMBER 2 to
PROFESSIONAL SERVICES AGREEMENT
Butterfield Water Treatment Plant Improvements – Design Services
PROJECT: 21245
AGREEMENT NO. 23-038
WHEREAS, the City and Jacobs Engineering Group, Inc. entered into a Professional
Services Agreement on 1/5/2024 to provide professional engineering services with respect to the
Butterfield Water Treatment Plant Improvements project; and
WHEREAS, the City and Jacobs Engineering Group, Inc. entered into an Amendment
No. 1 to provide professional engineering services on 9/12/2024; and
NOW, THEREFORE, this agreement is amended to allow Jacobs Engineering Group,
Inc. to provide additional professional engineering services as described in Attachment 1.
1. Scope of Work:
See Attachment 1.
2. Fee:
The compensation for the work is based on a Time and Materials Basis not to exceed
the amount of $1,173,300.00 for a total authorization amount of $1,766,600.00. See
Attachment 2.
3. Time of performance:
No Change. The services shall be complete for the project on or before 12/31/2027.
DATED THIS DAY______________________________.
[date of execution]
CITY OF PASCO, WASHINGTON JACOBS ENGINEERING GROUP, INC.
Adam R. Lincoln - City Manager Michael Reimbold, PE - Manager of Projects
Butterfield WTP Improvements Scope of Work
1
Scope of Work
Butterfield WTP
Improvements Amendment 2
– Early Works
September 2024
This work is to be performed under the Agreement for Professional Services between City of Pasco,
Washington (hereafter, “City”) and Jacobs Engineering Group Inc., (hereafter “Consultant”), for the
Butterfield Water Treatment Plant (WTP) Improvements.
This scope of work in Amendment 2 adds:
•Electrical reliability design and permitting services.
•Intake improvements design and permitting services.
•Raw water pump station improvements design and permitting services.
•Geotechnical investigation.
•Funding application assistance.
Amendment 2 also includes reallocation of funds from the original contract (Electrical system upgrades
pre-design) for the following scope:
•Topographic survey by HLA Engineering and Land Surveying.
•Additional DOH permitting support.
•Project report to include all phases of the Butterfield WTP Improvements.
Future phases for design and services during construction for additional facilities and improvements to the
Butterfield WTP may be completed under future contracts. The following facilities are anticipated to be
part of the Butterfield WTP Improvements:
Early Works (electrical reliability, intake screens, and raw water pump station upgrades) services
during construction
Treatment piloting
Design and services during construction:
Electrical system upgrades final design and services during construction
Chemical Building replacement
Ozone facility
Filters
Flocculation basins
Residual handling improvements
Clearwell
EXHIBIT AATTACHMENT 1
Butterfield WTP Improvements Scope of Work
2
High service pump station
Administration and maintenance building
Butterfield WTP Improvements Scope of Work
3
Contents
Contents ............................................................................................................................................................................... 3
1. Project Management ............................................................................................................................................. 4
1.1 Meetings ........................................................................................................................................................................4
1.2 Document Management .........................................................................................................................................4
1.3 Schedule ........................................................................................................................................................................4
1.4 Monthly Reports and Invoices ...............................................................................................................................4
2. Project Definition ................................................................................................................................................... 5
2.1 Project Report ..............................................................................................................................................................5
2.2 Raw Water Pump Station Capacity and Hydraulics Study ..........................................................................5
3. Permitting ................................................................................................................................................................ 6
4. Topographic Survey .............................................................................................................................................. 8
5. Predesign of Electrical System Upgrade .......................................................................................................... 9
6. Funding Support ................................................................................................................................................. 10
6.1 Funding Applications ............................................................................................................................................. 10
7. Geotechnical Investigation ............................................................................................................................... 11
8. Early Works Detailed Design ............................................................................................................................ 14
8.1 Site Visit ...................................................................................................................................................................... 15
8.2 Preliminary Design (30% Design) .................................................................................................................... 15
8.3 Early Equipment Procurement ........................................................................................................................... 15
8.4 Detailed Design (60% Design) .......................................................................................................................... 16
8.5 Detailed Design (90% Design) .......................................................................................................................... 16
9. Management Reserve (Prior Written Approval Needed) .......................................................................... 18
9.1 Early Works Phase Final Design (100% Design) ......................................................................................... 18
10. Schedule ............................................................................................................................................................... 19
11. Compensation...................................................................................................................................................... 20
11.1 Rates ............................................................................................................................................................................. 20
11.2 Fee Summary ............................................................................................................................................................ 21
12. Appendix: Preliminary Drawing List ............................................................................................................... 23
Butterfield WTP Improvements Scope of Work
4
1. Project Management
Consultant’s project manager will manage the Consultant’s team, task leads, overall execution of the work,
and accurate accounting of the budget and schedule.
1.1 Meetings
Consultant will schedule a kickoff meeting and prepare the agenda and notes. The meeting will be held
virtually (MS Teams). The agenda will include project scope, schedule, workshop topics, and discussion of
City’s concerns and goals for the project. Consultant to be represented by project manager, assistant
project manager, and process lead.
Consultant will schedule regular status meetings via virtual meeting platform. These meetings are planned
week for the duration of the work. The PM and/or Assistant PM will attend the meetings. Status meetings
will be held to discuss, but not limited to, project status, key items, upcoming deliverables, and action
items. If project meeting is determined to not be needed that week, Consultant Project Manager will send
City Project Manager project status update by email.
1.2 Document Management
Consultant will create and manage a Microsoft Teams project site for file sharing and collaboration. This
site will be accessible by identified City staff. A similar site will be created for collaboration during
construction with the City and Construction Contractor.
1.3 Schedule
Consultant will prepare a project schedule in Microsoft Project. The schedule will be reviewed with the City
and then established as the baseline schedule. The schedule will be updated each month with the
monthly status memo.
1.4 Monthly Reports and Invoices
Consultant to provide a monthly project status memo to accompany monthly invoices. The monthly status
memo will describe ongoing work, planned work for the coming month, upcoming deliverables, budget
summary, anticipated delays in schedule, and schedule update.
Assumptions:
▪ Project duration is 12 months for Amendment 2
Deliverables:
▪ Monthly Status Memo and Invoice
Butterfield WTP Improvements Scope of Work
5
2. Project Definition
The purpose of this task is to complete evaluations and studies recommended in the City of Pasco
Butterfield Water Treatment Plant Facilities Plan (2023) for the Amendment 2 scope.
2.1 Project Report
Amendment 2 revises the original contract scope for the Project Report, which only includes the Electrical
Improvements. The Project Report will address the full scope of the Butterfield WTP Improvements.
2.2 Raw Water Pump Station Capacity and Hydraulics Study
Consultant to perform raw water pump station capacity and hydraulics evaluation to confirm the raw water
pump station deficiencies and evaluate alternatives for improvements to the raw water pump station to
meet the firm capacity of 30 mgd after the water treatment improvements. Consultant to perform
computation fluid dynamic (CFD) modeling of the raw water pump station wet well to identify cavitation or
air entrainment issues that may need to be addressed.
Deliverables
▪ Raw Water Pump Station Capacity and Hydraulics Evaluation Technical Memo
Butterfield WTP Improvements Scope of Work
6
3. Permitting
Consultant will provide support for permit applications for the Electrical Reliability, Intake, and Raw Water
Pump Station Improvements only. The permits listed in Table 1 are assumed for the purposes of
developing this scope and budget.
Consultant will prepare a detailed permit matrix to be maintained and updated as part of this work.
Consultant will update the permit matrix that details anticipated local, state, and federal permits required
for the reservoir project. The permit matrix will document the applicable agency, permits, permit triggers,
supporting documentation, estimated permit application submittal dates, estimated permit completion
dates, review status of agency, and anticipated review-completion dates. Consultant will update the permit
matrix as needed, due to changes of regulation requirements, regulatory review processes, or project
design. The permit matrix will be used by Consultant to manage the permitting activity and will be a key
tool in keeping City up to date on the status of the permits.
Table 1. Draft Permit Matrix
Permit or Approval Responsible Agency
Electrical
Reliability
Improvements
Intake and
RWPS
Improvements
FEDERAL
JARPA X
CWA Section 401 Water Quality
Certification
USACE, WA Dept. of Ecology X
CWA Section 404 USACE X
CZMA WA Dept. of Ecology X
Rivers and Harbors Act Section 10 USACE X
Rivers and Harbors Act Section 408 USACE X
ESA Section 7 USACE, NMFS, and USFWS X
NHPA Section 106 Cultural Resources
Study
USACE, Tribes, WA Department of
Archaeology and Historic Preservation
X
STATE
State Environmental Policy Act (SEPA) City of Pasco X X
Hydraulic Project Approval (HPA) WA Department of Fish and Wildlife X
NPDES 1200-C Permit WA Department of Ecology X X
Aquatic Easement WA Department of Natural Resources X
Treatment Pilot Test Plan Washington Department of Health (DOH)
Treatment Pilot Test Report Washington Department of Health (DOH)
Plan Review Washington Department of Health (DOH) X X
Project Final Approval Washington Department of Health (DOH) X X
LOCAL
Special Use Permit City of Pasco X X
Land Use Review (Type 2 Review) City of Pasco X
Land Use Compatibility Review City of Pasco X
Floodplain Development Review City of Pasco X
Butterfield WTP Improvements Scope of Work
7
Permit or Approval Responsible Agency
Electrical
Reliability
Improvements
Intake and
RWPS
Improvements
Grading Permit and Plan Review City of Pasco X
Building Permit City of Pasco X
Mechanical and Plumbing Permit City of Pasco X
Electrical Permit Washington State Department of Labor &
Industries
X X
Definitions:
BiOp – Biological Opinion
CWA – Clean Water Act
ESA – Endangered Species Act
JPA – Joint Permit Application
NHPA – National Historic Preservation Act
NMFS – National Marine Fisheries Service
USACE – US Army Corps of Engineers
WQ – Water Quality
Assumptions
▪ City is responsible for paying all fees required as a part of the permit applications and for signing the
applications as the applicant.
▪ City will submit and coordinate all applications to the City of Pasco.
▪ The site does not contain hazardous materials, wetlands, endangered species, or cultural resources.
Deliverables
▪ Permit matrix
▪ Permit application materials
Butterfield WTP Improvements Scope of Work
8
4. Topographic Survey
Surveying services will be procured by Consultant.
Consultant will coordinate with the surveyor to define the scope of work for the survey including the area
to be surveyed and format of deliverables. Technical details pertaining to file type and datum will be
determined ahead of the survey to ensure consistency with existing as-built drawings. One coordination
meeting with surveyor is included to review the work plan and technical details. This survey information
will be used to develop a base map and to assist with development of the site plan as described above.
Assumptions
▪ Survey area will consist of the entire Water Treatment Plant site.
▪ Consultant will provide a markup to surveyor showing the general location of key infrastructure and
underground utilities to be included in the survey.
▪ City will coordinate the marking of underground utilities (power, gas, water mains) ahead of survey
data collection.
▪ City crews will pothole key infrastructure.
▪ Survey data will include 1 ft contours, locations of below grade utilities, location of above grade
structures, fences, property boundary, valve boxes, electrical hand holes, and other elements typical of
a topographical survey.
Deliverables
▪ Topographic survey data and control point coordinate table in electronic format.
Butterfield WTP Improvements Scope of Work
9
5. Predesign of Electrical System Upgrade
Site visits scoped in the original contract are removed as part of Amendment 2.
Butterfield WTP Improvements Scope of Work
10
6. Funding Support
6.1 Funding Applications
The purpose of this task will be to provide grant and loan application assistance for the following funding
applications:
▪ WA State Department of Health Drinking Water State Revolving Fund (SRF)
▪ EPA Water Infrastructure Finance and Innovation Act (WIFIA) Loan, including drafting the letter of
interest (LOI)
Consultant will coordinate a meeting with WIFIA and DOH to confirm and negotiate the requirements for
setting up a segment cap approach for funding.
Assumptions
▪ City is responsible for paying all fees required as a part of the funding applications and for signing the
applications as the applicant.
▪ City will submit all applications.
Deliverables
▪ SRF application materials
▪ WIFIA LOI and application materials
Butterfield WTP Improvements Scope of Work
11
7. Geotechnical Investigation
Consultant will review existing subsurface information available from past geotechnical explorations at the
Butterfield Water Treatment Plant and supplement the existing information with new geotechnical
explorations and laboratory testing to inform the Phase 1 geotechnical design.
Jacobs anticipates primary geotechnical issues for the project will include:
• The surface geological unit in the vicinity of the site is unconsolidated alluvium consisting of
“Mostly unconsolidated silt, sand, and gravel valley fill with some clay; includes low -level terrace,
marsh, peat, artificial fill, and glacial deposits locally.” (Huntting et al. 1961). According to
geological hazard maps published by the State of Washington Department of Natural Resources
(DNR 2023), this alluvium is susceptible to liquefaction.
• Construction of embedded structures may require dewatering and subgrade preparation to
stabilize saturated soils for support of structural foundations and slabs.
Therefore, the primary geotechnical objective will be to characterize alluvium beneath the site and
perform geotechnical analyses for the development of code-based foundation recommendations that
address known seismic hazards and constructability.
In accordance with IBC and ASCE-7, the seismic evaluation will include liquefaction screening analysis,
total and differential settlement, surface displacement caused by faulting or seismically induced lateral
spreading or lateral flow, determination of dynamic seismic lateral earth pressures on embedded
structural walls or retaining walls, and seismic design for deep foundations, if applicable. Because the site
is mapped as having potential liquefaction, it is anticipated that a site -specific site response analysis will
be required by code. One-dimensional, equivalent-linear, total stress analysis will be performed to develop
code-compliant seismic ground response spectral accelerations for use in geotechnical and structural
seismic evaluations. The geotechnical evaluation will also include static considerations for the design of
structure foundations, slabs, and walls, as well as construction considerations. Jacobs will also provide
recommendations for site grading, pavement design, and appurtenances.
The proposed subsurface exploration will consist of:
• Two (2) geotechnical borings at the proposed Phase 1 structure locations (i.e., one north and one
south of the existing plant). Based on limited well data for the site vicinity, it is estimated that each
boring will penetrate approximately 100 feet of alluvium and then core 20 feet into bedr ock.
Drilling methods will be mud-rotary, or possibly sonic drilling to better penetrate coarse alluvium
(i.e., coarse gravel and cobbles), pending review of additional available subsurface data. Casing
will be installed to the maximum depth of each borehole to provide access for PS-logging. The
casing will be backfilled with cement-bentonite grout and a surface mount monument will be
installed at grade with a locking cap.
• PS-suspension logging will be done within the casing in each boring to characterize the shear
wave velocity profile and for use in liquefaction screening and foundation design .
• One (1) open-standpipe piezometer will be installed to a depth of approximately 35 feet in a
boring offset nominally 20 feet from one of the geotechnical borings for the purpose of
measuring the groundwater elevation and for variable head (“slug”) tests to investigate hydraulic
parameters for construction dewatering. No soil sampling is planned for this offset boring.
Butterfield WTP Improvements Scope of Work
12
• Four (4) test pits for design of Phase 1 pavements. Each test pit will extend to a depth of about
6 feet to characterize pavement subgrade and to obtain bulk soil samples for laboratory testing.
Test pits will be completed using a rubber-tired backhoe equipped with a toothed, nominally 2-ft-
wide bucket. No personnel will enter a trench deeper than 3 feet. Upon completion, each test pit
will be backfilled with the excavation spoils, placed and compacted in lifts by tamping with the
backhoe bucket.
• Laboratory testing:
• Soil classification testing for selected boring and test pit samples.
• Soil compressibility and shear strength, if fine -grained soils are encountered.
• Corrosivity testing.
As a part of the subsurface exploration, the Consultant will:
1. Review existing subsurface data in the site vicinity.
2. Develop the final geotechnical subsurface exploration plan.
3. Perform drilling and logging of geotechnical borings. If mud-rotary drilling methods are used, this will
include Standard Penetration Testing (SPT) at typically 5-feet intervals to collect samples for
laboratory testing and to provide a measure of the soil relative consistency. For sonic drilling methods,
a continuous (disturbed) sample will be obtained for soil descriptions and laboratory testing, a nd the
soil consistency would be evaluated based on the shear wave velocity from PS-logging.
4. Identify select soil samples for laboratory testing, such as moisture content, density, plasticity, and
grain size, to use for soil classification and correlations with engineering properties.
5. Provide a field engineer to oversee geotechnical subsurface explorations in their entirety.
6. Develop boring logs.
7. Survey final boring locations.
Reporting will include:
• Geotechnical Data Report. This factual data report will describe and summarize results for the
subsurface exploration. It is intended for use in all phases of design and may be included in
construction contract documents.
• Geotechnical Site Characterization and Seismic Hazards Report. This design report will present the
Consultants interpretations for the subsurface conditions and summarize seismic hazards
evaluations including liquefaction, seismic settlement, and lateral s preading.
• Phase 1 Geotechnical Design Report. Building on the above two reports, Consultant will develop
comprehensive design recommendations for Phase 1.
Draft reports will be prepared and submitted electronically to City for review. Consolidated comments
from City’s review will be incorporated into final reports.
Assumptions
▪ City will provide existing utility information and utility locates prior to geotechnical field work .
Butterfield WTP Improvements Scope of Work
13
▪ Consultant will obtain any permits necessary to conduct this work .
▪ The site does not contain hazardous materials, wetlands, endangered species, or cultural resources.
▪ Soil and groundwater encountered during the field exploration will be free of environmental
contamination and will not require special monitoring, handling, testing, or disposal.
▪ Geotechnical boring, including casing and well installations will be performed by a subcontractor in
five days using either a truck-mounted or track-mounted drilling rig. While efforts will be made to
minimize rutting of landscaped areas, some disturbance is anticipated. No restoration of landscaping is
planned.
▪ Geophysical testing using PS-logging equipment will be performed by a subcontractor in a single day
and will not require heavy equipment.
▪ Test pits will be completed by subcontractor in a single day.
▪ The planned exploration locations will be surveyed and staked by a subcontractor for the purpose of
utility locating prior to mobilization of work crews. It is assumed that City staff will clear existing site
utilities and coordinate with other public utility locators as needed.
▪ Consultant will provide one field staff to oversee the geotechnical borings, geophysical testing, and test
pit excavations. Two site visits are anticipated.
- The first site visit is estimated to be for five days to supervise the geotechnical borings, including
casing and open-standpipe piezometer installation.
- The second site visit will be for three days to supervise PS-logging, test pit explorations, slug
testing, groundwater level measurements, and surveying of as-drilled exploration locations.
▪ Drill fluids and cuttings from borings, and pumped water generated by slug testing will be removed
from site.
Deliverables
▪ Geotechnical Data Report
▪ Geotechnical Site Characterization and Seismic Hazards Report
▪ Phase 1 Geotechnical Design Report
Butterfield WTP Improvements Scope of Work
14
8. Early Works Detailed Design
For the purposes of this scope of work, the early works improvements are assumed to include the
following improvements delivered in one construction package for conventional (design -bid-build)
bidding and construction:
1. Electrical reliability.
a. Replacement of three existing motor control centers (MCCs)
2. Intake and Raw Water Pump Station improvements.
a. Replacement of two existing screens with ISI mechanically brushed screens.
b. Replace two smaller raw water pumps with 10 MGD pumps.
c. Replace leaking check valve on raw water pump #9.
d. Install pressure indicator/transmitters on each raw water pump discharge.
e. Install redundant level indicator/transmitter on raw water wet well.
f. Replace electrical distribution panels and harmonic filters.
g. Install two new variable frequency drives at raw water pump station.
h. Install connection for standby power for RWPS and backwash lift station.
i. Install security fencing and cameras around raw water pump station and backwash lift
station.
j. Install ledger angle to support tread plate in raw water pump station and weld pump plate
to baseplate.
A pre-procurement package for the MCCs will be completed to allow the pre -purchasing of the MCCs due
to the long lead time.
Consultant will complete a detailed design of the project by developing a 30%, 60%, 90%, and final
(100% complete) Contract Documents. The completed design documents will consist of bidding
documents, contract documents based on Consultant standard contract and general conditions, Division 1
specifications, technical specifications, and drawings. This combined package of documents will be
referred to hereinafter as the Contract Documents.
City will provide review comments for each design milestone in a Bluebeam Revu Studio Session
coordinated by Consultant. City will internally adjudicate its review comments to provide clear direction for
Consultant. Consultant will provide a written response within the Bluebeam Revu Studio Session to each
written review comment provided by City and incorporate the comments into the subsequent design
documents accordingly. At the beginning of each design milestone review period, a 4 -hour meeting will be
held to provide an overview of the design deliverable.
Assumptions:
▪ Early Works Projects will be bid in one construction contract.
▪ Level of effort is based on preliminary drawing list, included as Appendix 1.
Butterfield WTP Improvements Scope of Work
15
▪ Construction of projects may be funded with State or federal funding. Contracting requirements will be
included as a dedicated specification section to address supplemental funding requirements based on
Consultant’s experience on similar projects.
▪ Detailed design will go through 90% design. Written authorization will be required to complete the
final design of the early works improvements. The scope for 100% design is included as management
reserve.
8.1 Site Visit
Consultant will visit the site, accompanied by City staff, to identify tie-ins, site constraints, and validate site
layout assumptions. The site visit will be up to 2 days for the project manager, process engineer, electrical
engineer, intake design lead, and structural engineer.
8.2 Preliminary Design (30% Design)
Consultant will undertake a preliminary design process on the facility improvements identified for this
work that result in a 30-percent complete draft design submittal. The schematic design submittal will
consist of 30-percent complete drawings and a Basis of Design Report that identifies key facility design
criteria. A preliminary list of anticipated specifications will also be provided.
Consultant will prepare design drawings that represent completion of the design project to a 30%
complete level. Drawings that comprise the Preliminary Design package will be draft drawings that
include structural drawings that show the size and configuration of new facilities, process mechanical plan
and section drawings showing key equipment and connections, electrical plan and section drawings and
one-line diagram, and control system drawings.
Consultant will prepare the Basis of Design Report (BODR) that summarizes the design and sizing criteria,
major equipment, code-compliance requirements, equipment and materials selections, and CAD
standards. The BODR will enable Consultant’s design team t o effectively move from the preliminary
design stage into the detailed design stage of the project. Consultant will prepare and submit the BODR
electronically, for the City’s review and comment.
Consultant will prepare an opinion of probable cost at 30% (AACE International Class 3). Cost Estimates
will be prepared by Consultant’s cost estimating and construction professionals. A memo will be provided
explaining the data upon which the cost estimate was based. In providing opinions of construction cost,
Consultant has no control over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance costs; competitive bidd ing
procedures and market conditions; time or quality of performance by operating personnel or third parties;
and other economic and operational factors that may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty that the City’s actual project costs, financial aspects,
economic feasibility, or schedules will not vary from Consultant’s analyses, projections, and/or estimates.
8.3 Early Equipment Procurement
A procurement package will be developed for the MCCs. The procurement package will include technical
specifications and any additional specifications required for procurement. It will also include any drawings
required for inclusion in the procurement package. Specifications will be developed to 90% design level.
Consultant will prepare drawings to the level of completion required for equipment procurement, and
coordinate with vendors to define preliminary equipment layouts. The Consultant will review equi pment
proposals and provide recommendation of award.
Butterfield WTP Improvements Scope of Work
16
8.4 Detailed Design (60% Design)
The 60% design document will incorporate City review comments from the preliminary design (30%
document). Consultant will prepare a 60% complete submittal of the design. Consultant will prepare and
submit the 60% complete submittal electronically in PDF format on 11” x 17” drawings, for the City’s
review and comment.
Consultant will prepare an opinion of probable cost at 60% (AACE International Class 2). Cost Estimates
will be prepared by Consultant’s cost estimating and construction professionals. A memo will be provided
explaining the data upon which the cost estimate was based. In providing opinions of construction cost,
Consultant has no control over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance costs; competitive bidd ing
procedures and market conditions; time or quality of performance by operating personnel or third parties;
and other economic and operational factors that may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty that the City’s actual project costs, financial aspects,
economic feasibility, or schedules will not vary from Consultant’s analyses, projections, and/or estimates.
8.5 Detailed Design (90% Design)
The 90% design document will incorporate City review comments from the 60% design submittal.
Consultant will prepare a 90% complete submittal of the design. The 90% complete submittal will be
substantially complete in all aspects necessary to complete the construction contract. Review of the 90%
complete submittal package will be the City’s final opportunity to effect changes to the design prior to
advertising the construction contract.
Consultant will prepare and submit the 90% complete submittal electronically in PDF format on 11” x 17”
drawings, for the City’s review and comment. City and Consultant acknowledge that review of the 90%
complete submittal for approval by the State, City, and other applicable agencies for obtaining permits will
be simultaneous.
Upon receipt of all agency review comments, City and Consultant will meet to discuss the 90% complete
design submittal, City’s review comments, and the review comments from the agencies.
Consultant will prepare an opinion of probable cost at 90% design (AACE International Class 1). Cost
Estimates will be prepared by Consultant’s cost estimating and construction professionals. A memo will be
provided explaining the data upon which the cost estimate was based. In providing opinions of
construction cost, Consultant has no control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of performance by operating
personnel or third parties; and other economic and operational factors that may materially affect the
ultimate project cost or schedule. Therefore, Consultant makes n o warranty that the City’s actual project
costs, financial aspects, economic feasibility, or schedules will not vary from Consultant’s analyses,
projections, and/or estimates.
Deliverables
▪ Basis of Design Report, 30% Plans, and Opinion of Probable Cost
▪ Procurement Package Plans and Specifications
▪ 60% Plans, Specifications, and Opinion of Probable Cost, Division 0 and 1 Specifications in Word
format as well, response-to-comments
Butterfield WTP Improvements Scope of Work
17
▪ 90% Plans, Specifications, and Opinion of Probable Cost. Division 0 and 1 Specifications in Word
format as well, response-to-comments
Butterfield WTP Improvements Scope of Work
18
9. Management Reserve (Prior Written Approval Needed)
This task is for Management Reserve use. Consultant must obtain written approval from the City prior to
utilizing Management Reserve funds. Use of Management Reserve funds without prior written approval
will result in charges removed/denied.
9.1 Early Works Phase Final Design (100% Design)
The management reserve will include the early works phase final design (100% design) for bid package.
Consultant will prepare a 100% complete submittal of the design. Consultant will incorporate City’s and
agency review comments from the 90% submittal into the 100% complete design submittal. The 100%
complete submittal will be used to bid the construction contract. No meetings to review or discuss the
100-percent complete design package are planned or budgeted.
Consultant will submit electronically stamped 100-percent-complete contract documents submittal in
PDF format for use by the City for bidding the construction contract. PDF drawings will be half-size,
11”x17”.
Design changes that impact the cost estimate are not anticipated after 90% design, but the estimate will
be updated based on the 100% design if needed.
Deliverables
▪ Final Plans, Specifications, and Opinion of Probable Cost, Division 0 and 1 Specifications in Word
format as well, response-to-comments
Butterfield WTP Improvements Scope of Work
19
10. Schedule
Butterfield WTP Improvements Scope of Work
20
11.Compensation
11.1 Rates
Compensation will be made using standard hourly rates, plus expenses expressly eligible for
reimbursement, as described in the Agreement Between City and Consultant for Professional Services.
Billing rates shown in Table 2 below will be escalated by 3% each year starting in January 2025.
Table 2. Consultant Billing Rates
Title Hourly Billing Rate (2023-2024)
Professionals
Project manager $325
Assistant PM $225
Expert Technical Engineer $325
Senior technical consultant $280
Senior review engineer $250
Senior engineer $225
Lead engineer $215
Senior Professional $200
Associate Engineer $190
Lead Professional $190
Staff engineer $170
Intermediate Engineer $150
Global Design Engineer (all levels) $130
Entry engineer $120
Engineering Intern $90
Science Intern $70
Technicians
Specialist CAD Technician $205
CAD Supervisor $190
Senior CAD Technician $170
Lead CAD Technician/Specifications $140
CAD Technician/Document Processing/Specifications $125
Global Design CAD (all levels) $110
Intermediate CAD Technician $110
Entry CAD Technician $90
Administration
Project Controls $145
Lead Administrative Assistant $135
Administrative Assistant $115
Intermediate Administrative Assistant $95
Entry Administrative Assistant $85
EXHIBIT BATTACHMENT 2
Butterfield WTP Improvements Scope of Work
21
11.2 Fee Summary
The estimated hours and cost for each task are summarized below. These values are provided as guidance
and actual hours and costs will vary based on staff assigned and execution of the work. The actual
individual task expenditures may be more or less than the budgeted amount within the overall not-to-
exceed contract value. Expenses shall be within the federal and state guidelines to be reimbursable.
Butterfield WTP Improvements Scope of Work
22
Table 3. Fee Summary by Task
Original Contract
($533,300)
Amendment 1
($60,000)
Amendment 2
($1,173,3000)
Total Project
($1,766,600)
Title Hours Cost Hours Cost Hours Cost Hours Cost
Task 1. Project Management 364 $88,700 408 $90,240 772 $178,940
Task 2. Project Definition 706 $153,190 128 $23,560 834 $176,750
Task 3. Permitting 124 $24,420 690 $138,780 814 $163,200
Task 4. Topographic Survey 52 $7,560 $38,840 52 $46,400
Task 5. Electrical Facility Pre-Design 1,049 $188,710 -92 ($24,470) 957 $164,240
Task7. Geotechnical Investigation 628 $167,560 628 $167,560
Task 8. Detailed Design of Early Works
Package through 90% Design 2,636 $481,500 2,636 $481,500
Expenses: Travel and Miscellaneous $11,340 $18,130 $29,470
Expenses: Geotech Drilling and Lab
Services $87,570 $87,570
Expenses: Geotech Travel $4,370 $4,370
Management Reserve (original contract) 143 $26,080 -143 ($26,080) 0 $0
Subtotal – SRF/PWB Funded Tasks $500,000 $1,000,000 $1,500,000
Management Reserve - Detailed Design
of Early Works Bid Package 514 $95,200 514 $95,200
Task 6. Funding Alternatives and
Applications 88 $21,240 400 $78,100 488 $99,340
Task 9. Permanganate Design 332 $60,000 332 $60,000
SRF Application Support to date 53 $12,060 53 $12,060
Subtotal – Additional Support $33,300 $60,000 $173,300 $266,600
Contract Total 2,579 $533,300 332 $60,000 5,169 $1,173,300 7,748 $1,766,600
Butterfield WTP Improvements Scope of Work
23
12. Appendix: Preliminary Drawing List
Table A1. Early Works Preliminary Drawing List
01 - General
1 01-G-001 TITLE, VICINITY, AND LOCATION MAP
2 01-G-002 DRAWING INDEX
3 01-G-003 ABBREVIATIONS - 1 OF 2
4 01-G-004 ABBREVIATIONS - 2 OF 2
5 01-G-005 STRUCTURAL GENERAL NOTES - 1
6 01-G-006 STRUCTURAL GENERAL NOTES - 2
7 01-G-007 BASIS OF DESIGN, DESIGN CRITERIA
8 01-G-008 PIPE SCHEDULE AND FLOW STREAM IDENTIFICATION
9 01-G-009 HYDRAULIC PROFILE
10 01-G-010 VALVE SCHEDULE
11 01-G-011 LEGEND - CIVIL AND YARD PIPING
12 01-G-012 LEGEND - ELECTRICAL
13 01-G-013 ELECTRICAL NOTES
14 01-G-014 LEGEND - INSTRUMENTATION AND CONTROL - 1
15 01-G-015 LEGEND - INSTRUMENTATION AND CONTROL - 2
16 01-G-016 LEGEND - INSTRUMENTATION AND CONTROL - NETWORK BLOCK DIAGRAM
17 01-G-017 MATERIAL AND AREA CLASSIFICATION SELECTION TABLE
05 - Site Development
18 05-C-001 EXISTING CONDITIONS AND SURVEY CONTROL PLAN
19 05-C-003 EROSION AND SEDIMENT CONTROL GENERAL NOTES
20 05-C-004 EROSION AND SEDIMENT CONTROL PLAN
21 05-C-005 EROSION AND SEDIMENT CONTROL PLAN - DETAILS
22 05-C-006 SITE PLAN - OVERALL
23 05-C-007 SITE PLAN - ELECTRICAL RELIABILITY
24 05-Y-001 YARD PIPING PLAN - ELECTRICAL RELIABILITY
25 05-Y-002 YARD PIPING DETAILS
26 05-C-008 GRADING PLAN - ELECTRICAL RELIABILITY
06 - Site Electrical
27 06-E-001 ELECTRICAL SITE DEMOLITION PLAN
28 06-E-002 ELECTRICAL SITE PLAN - ELECTRICAL RELIABILITY
29 06-E-003 ELECTRICAL SITE PLAN - INTAKE AND RWPS
30 06-E-004 DUCTBANK SCHEDULE
Butterfield WTP Improvements Scope of Work
24
09 - Instrumentation and Control
31 09-I-001 INTAKE - PUMPS P&ID
32 09-I-002 INTAKE - SCREENS P&ID
33 09-I-003 POWER MONITORING - P&ID
34 09-I-004 NETWORK BLOCK DIAGRAM - OVERALL
15 - ELECTRICAL RELIABILITY IMPROVEMENTS
35 15-S-001 PLAN
36 15-S-002 DETAILS
37 15-E-001 PLAN - DEMO
38 15-E-002 PLAN - DEMO
39 15-E-003 PLAN - FILTER/ADMIN BUILDING
40 15-E-004 PLAN - FILTER/ADMIN BUILDING
41 15-E-005 DEMO ONE-LINE DIAGRAM
42 15-E-006 REVISED ONE-LINE DIAGRAM
43 15-E-007 PANELBOARD SCHEDULES
INTAKE/RWPS IMPROVEMENTS
44 20-D-001 DEMO PLAN AND SECTION
45 20-C-001 OVERALL PLAN
46 20-S-001 INTAKE STRUCTURAL PLAN
47 20-S-002 INTAKE STRUCTURAL SECTIONS
48 20-M-001 INTAKE PLAN
49 20-M-002 INTAKE SECTION
50 20-M-003 INTAKE DETAILS
51 20-M-004 RWPS PROCESS PIPING PLAN AND SECTION
52 20-M-005 RWPS PROCESS PIPING DETAILS
53 20-M-006 RWPS PLAN
54 20-M-007 RWPS DETAILS
55 20-E-001 ELECTRICAL SITE PLAN
56 20-E-002 PLAN - DEMO
57 20-E-003 DEMO ONE-LINE DIAGRAM
58 20-E-004 REVISED ONE-LINE DIAGRAM
59 20-E-005 CONDUIT AND RACEWAY SCHEDULE
60 20-E-006 PANELBOARD SCHEDULES
61 20-E-007 SECURITY RISER DIAGRAM
Butterfield WTP Improvements Scope of Work
25
100 - STANDARD DETAILS
62 100-SD-01 STANDARD DETAILS - CIVIL
63 100-SD-02 STANDARD DETAILS - STRUCTURAL
64 100-SD-03 STANDARD DETAILS - STRUCTURAL
65 100-SD-04 STANDARD DETAILS - STRUCTURAL
66 100-SD-05 STANDARD DETAILS - STRUCTURAL
67 100-SD-06 STANDARD DETAILS - STRUCTURAL
68 100-SD-07 STANDARD DETAILS - STRUCTURAL
69 100-SD-08 STANDARD DETAILS - STRUCTURAL
70 100-SD-09 STANDARD DETAILS - PROCESS MECHANICAL
71 100-SD-10 STANDARD DETAILS - PROCESS MECHANICAL
72 100-SD-11 STANDARD DETAILS - ELECTRICAL
73 100-SD-12 STANDARD DETAILS - ELECTRICAL
74 100-SD-13 STANDARD DETAILS - ELECTRICAL
75 100-SD-14 STANDARD DETAILS - ELECTRICAL
76 100-SD-15 STANDARD DETAILS - INSTRUMENTATION
76 TOTAL SHEETS