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HomeMy WebLinkAbout2024.08.27 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, August 27, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Melissa Blasdel, Acting City Attorney Dan Heid, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham APPROVAL OF MINUTES Approve PPFD Board July 2024 Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the July 23, 2024, meeting. Seconded by Dr. Jilek. Motion carried -unanimously. CLAIMS APPROVAL Ms. Bowdish arrived at 4:02 PM. Approval of PPFD Monthly Accounts Payable Claims Ms. Buckley provided a brief report for the July 2024 PPFD Claims. MOTON: Ms. Bowdish moved to approve the July 2024 PPFD claims (accounts payable) in the amount of $119,986.13. Seconded by Dr. Jilek. Motion carried unanimously. Approval of Executive Director Travel to Blue Springs Mr. Watkins referred to the PPFD Travel policy and he requested approval of his travel reimbursement for the recent trip to Missouri to tour an aquatics facility. The reimbursement records were provided to the PPFD Board. MOTION: Mr. Dietrich moved to approve travel reimbursement for the Executive Director to Blue Springs, Missouri in the amount of $201.78. Seconded by Dr. Jilek. Motion carried unanimously. FINANCIAL REPORT July 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Ms. Buckley provided a brief overview on the financial reports. REPORTS FROM COMMITTEES Design & Construction Committee Mr. Morrissette asked that he be removed as a regular member of the Design & Construction Committee and have Dr. Jilek become a regular member. Mr. Morrissette requested that he remain on the committee as an alternate member. The PPFD Board concurred with Mr. Morrissette's request and the change is effective immediately. Audit & Finance Committee No report. Blue Springs Delegation Visit Mr. Watkins provided a brief overview of the recent trip to Blue Springs, MO to tour an aquatics facility located there. Mr. Watkins, Ms. Gillespie, Ms. Bowdish, and Mr. Gardner shared their experiences and thoughts regarding their visit to the aquatics facility. The PPFD Board, Mr. Rice, Mr. Watkins and Mr. Gardner continued discussing the recent tour and the possible updates to the design of the Pasco Aquatics Facility. OLD BUSINESS Update on Excess Cash Deposit Alternative to Local Government Investment Pool (LGIP) Mr. Watkins reported that the policy on deposit of excess cash is still in the works. Resolution No. 2024-08, Approving the Agenda Reconfiguration in the PPFD Bylaws Mr. Watkins provided a brief overview of the proposed agenda order for the regular PPFD Board meetings. The PPFD Board discussed the proposed changes and the Board concurred to retain the current regular meeting agenda order. There will be no amendments to the PPFD Bylaws at this time. NEW BUSINESS Presentation of Draft Bonding Resolution Mr. Watkins introduced Scott Bauer from Northwest Municipal Advisors who gave a presentation on the upcoming bonding for the construction of the Aquatics Facility. Mr. Bauer provided the schedule for the bonding of $47,000,000.00. The PPFD Board, Mr. Bauer, Mr. Watkins, and Mr. Gardner continued discussing the bonding process and the amount that will be bonded. The Audit & Finance Committee was asked to review the proposed bond resolution within the next 30 days. Mr. Morrissette distributed a list of questions and answers to the PPFD Board. Mr. Morrissette asked Mr. Watkins to get answers to the questions during the trip to the aquatics facility located in Blue Springs, Missouri. Association of Washington State Public Facilities Districts Annual Conference, September 23-25, 2024, Lynnwood, Washington Mr. Watkins announced the upcoming annual conference of the Association of Washington State Public Facilities Districts and asked if any PPFD Board members would like to attend. MOTION: Ms. Gillespie moved to authorize Mr. Watkins, Ms. Bowdish, and Mr. Morrissette to attend the Association of Washington State Public Facilities Districts annual conference scheduled for September 23-25, 2024 located in Lynnwood, Washington. Seconded by Dr. Jilek. Motion carried unanimously. OTHER BUSINESS PPFD Executive Director Report Mr. Watkins provided an update on public outreach and public perception of the aquatics facility. He discussed the proposed baseline amenities, the betterments list of possible amenities, and the possibility of additional revenue sources. He asked the PPFD Board if they would be interested in having naming rights on the aquatics facility and/or the purchase of specific amenities on the betterments list. He also stated that there is a community member wishes to donate funding to build a pickleball court on adjacent property. The PPFD Board concurred with the opportunities Mr. Watkins presented and asked that the word "Pasco" be incorporated in the naming rights of the facility. Mr. Watkins announced the Washington State financial review timeline. Lastly, He stated that there will be a need to increase liability insurance by the end of this year as the construction ramps up. Owner's Representative Report Mr. Gardner provided a brief update on the work of the design/building team, the status of pending environmental surveys, and the betterments list review. He also met with the various utilities to get the needed water, sewer, electricity, etc. to the property. Pasco Operations and Maintenance Mr. Rice reported on the status of the proposed update to the interlocal agreement between the City of Pasco and the PPFD. He also added that staff is thinking about the marketing, branding, communications, outreach and website development of the Aquatics Facility, which will include a mascot. ADJOURNMENT There being no further business, the meeting was adjourned at 6:25 pm. PASSED AND APPROVED THIS 17th DAY OF SEPTEMBER, 2024. APPROVED: Mark Morriss te, President Debra Barham, MMC