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HomeMy WebLinkAbout7-18-2024 PC Meeting Mintues,Ill P,�iSCO PLANNING COMMISSION MEETING MINUTES City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, JULY 18, 2024 6:30 PM CALL TO ORDER City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry Cochran. PLEDGE OF ALLEGIANCE Chair Cochran led the Pledge of Allegiance. ROLL CALL Commissioners Present: Rosa Torres, Mitchell Moffitt, Dana Crutchfield, Abel Campos, Rachel Teel, Kim Lehrman, Jay Hendler and Jerry Cochran, a quorum was declared. Commissioners Excused: Paul Mendez Staff Present: Community & Economic Development Director Jacob Gonzalez, and Community & Economic Deputy Director Craig Raymond, Senior Planner Jennifer Ballard, CDBG Administrator Kristin Webb, and Administrative Assistant II Carmen Patrick WELCOME AND ANNOUNCEMENTS Chair Cochran explained the Planning Commission is an advisory board made up of volunteers appointed by City Council. He further explained the purpose of the Planning Commission was to provide recommendations to City Council regarding changes to the City's Comprehensive Plan, Land Use Updates, Block Grant Allocations and Zoning Code. The Planning Commission is tasked with considering the long-term growth and development of the community, the impact of land use decisions on community, livability, economic opportunity, housing affordability, public services, and the environment. Chair Cochran reminded the audience tonight's proceedings were being broadcast live on City of Pasco's Facebook page and on Charter Cable PSC Channel 191 and will be rebroadcast several times during the next month. He stated the meeting was also being recorded and could be watched on City of Pasco's website, which is Pasco-wa.gov. Click on the VIDEO ON DEMAND link and make your selection there. Chair Cochran stated copies of the meeting agenda were available on the back table. He then asked that everyone silence cell phones to prevent interruptions during the meeting. For those present this evening, when you are given the opportunity to address the Commission, please come to the podium, speak clearly into the microphone, and state your name and city of address for the record. Chair Cochran reminded the audience and the Planning Commission that Washington State Law requires public meetings like the one being held this evening not only be fair, but also appear to be fair. In addition, Washington State Law prohibits Planning Commission members from participating in discussions or decisions in which the member may have a direct interest or may be either benefited or harmed by the Planning Commission's decision. An objection to any Planning Commission member hearing any matter on tonight's agenda needs to be aired at this time or it will be waived. Planning Commission Meeting Minutes Page 1 of 5 July 18, 2024 Chair Cochran asked if there were any Planning Commission members who have a declaration at this time regarding any of the items on the agenda. ❖ Chair Cochran recused himself due to being on a board getting voted on. Chair Cochran asked if anyone in the audience objected to any Planning Commission member hearing any of the items on the agenda. ❖ No declarations were heard. Chair Cochran stated the Planning Commission needed and valued public input explaining it helped the Commission understand the issues more clearly and allowed for better recommendations to City Council. Furthermore, in many cases, this could be the only forum for the public to get facts and opinions placed into the official record and City Council will use to make the Commission's decision. He encouraged those present to take full advantage of this opportunity. APPROVAL OF MINUTES Commissioner Hendler moved to approve the Planning Commission meeting minutes of June 20, 2024, Commissioner Lehrman seconded, and the motion carried unanimously. OLD BUSINESS None PUBLIC HEARINGS A. 2025 Community Development Block Grant (CDBG) Program Allocations MF#BGAP2024-003 Kristin Webb stated the Community Development Block Grant (CDBG) program provides annual grants to state cities and counties to develop viable urban communities by offering decent housing, a suitable living environment, and expanding economic opportunities for low to moderate -income persons. Council Goals for 2022-2023: • Quality of life • Financial sustainability • Community transportation network • Community safety • Economic viability • Community identity Tri-Cities Consortium Consolidated Plan Goals for 2020-2024: 1. Increase and preserve affordable housing 2. Community, neighborhood, and economic development 3. Homeless interventions and public services CDBG requires each funded activity to meet a national objective. Activities not meeting these objectives may face remedial actions, impacting the City of Pasco as the grantee. Planning Commission Meeting Minutes Page 2 of 5 July 18, 2024 2023 Goal Allocations: • Housing:32% • Public Service: 13% • Economic Opportunities: 16% • Section 108: 39% 2024 Goal Allocations: • Housing:35% • Public Service: 9% • Economic Opportunities: 13% • Section 108: 43% Total CDBG fund allocations for the Tri-Cities consolidated plan goals from 2020-2024 were presented, showing the percentages and total funds allocated. Staff identified criteria aligning with Council goals, Tri-Cities Consortium consolidated plan, and CDBG HUD regulations to grade projects from A to C based on the number of goals met. 2025 CDBG Project Scoring: • Scores from 1-4: Grade C • Scores from 5-9: Grade B • Scores above 10: Grade A Two funding options were presented: Option 1: Partial funding for all activities except one, suggesting HOME ARP funding as more suitable. Option 2: Removed activities with a Grade C, distributing funds among the remaining projects. Available funds: $677,000 (after admin and Section 108, $292,540 available for funding). Questions and further discussion followed regarding the Commissioners. Public Hearin,: Rob Wilkinson with the YMCA expressed gratitude for the opportunity to apply annually and appreciation for received amounts. He stated they requested $30,000 this year and received $20,000 last year. He further told the Commission that the YMCA, located in the Martin Luther King Center in East Pasco, serves local residents. That the additional funding helps keep soccer program rates affordable and funding cuts may force a review of the budget, potentially increasing program or membership fees. He asked for the Commissioners consideration of these impacts in funding decisions. Planning Commission Meeting Minutes Page 3 of 5 July 18, 2024 I am Ruvine Jimenez, representing the League of Education Voters and serving as a mentor for the ALAS program (Ambassadors of Lakeview Achieving Success). I appreciate the opportunity to apply for the grant again. We focus on assisting low-income students from the Lakeview Mobile Home Park, whom I've worked with for over 10 years. These students, affected by COVID-19, missed two years of in - school guidance. Our goal is to motivate them to explore career options, ignite their passions, and inspire active community participation. Our funding efforts include community support, such as participating in the Fourth of July parade, which exposed students to local events. This experience highlighted the importance of engaging Hispanic youth in city activities to foster acclimation and community involvement. Thank you for the opportunity to support these students. Chair Cochran closed the public hearing. The Planning Commission would like there to be a third option, where no funds go to fund code enforcement employees for the next meeting. They would also like to know what the minimum needed would be for the applicants and what can be accomplished with lesser funds. Knowing the number of people served would be beneficial as well. Kristin Webb gave the Commission an update of the reallocation of funds from Lewis Street to fund the Small Business Relief program to help businesses that were impacted by the Lewis Street construction. WORSHOP A. CA2024-001 Overnight Truck Habitation Jennifer Ballard updated the Commission on the current status of Overnight Truck Habitation. 1. WSDOT Guidance on Truck Parking: o Focus on truck parking for the 2024 Transportation System Management Operations Plan. o Emphasis on aligning code with truck drivers' needs based on interview insights. 2. Ordinance Language Development: o Utilized direction from previous meetings and WSDOT resources. o Need for clarity on definition of "overnight truck parking and habitation." o Discussion on perimeter gates, fencing, and requirements for primary vs. accessory uses. o Desire to minimize reliance on the discretion of the Director of Community Economic Development. 3. Truck Parking Zoning: o Truck parking prohibited as a primary use in C3 zones, allowed in industrial zones (I1, I2, 13). o Maximum stay of 72 hours permitted. o Access routes restricted to highways and designated truck routes. o Requirement for gated access and specific lighting standards to ensure safety. Planning Commission Meeting Minutes Page 4 of 5 July 18, 2024 4. Buffering and Screening: 0 1,000-foot buffer from residential and mixed -use zones with no reduction options. o Buffering also required for existing residential uses in industrial/commercial areas. o Perimeter fencing required for primary use, with potential waivers for accessory use based on parking stall count. 5. Landscaping and Amenities: o Landscaping requirements per Chapter 25, 180 remain unchanged. o Hardscape parking surfaces required. o Signage must include truck route maps and a 24/7 management phone number. o Amenities include trash receptacles and single -user restrooms. 6. Mapping and Zoning: o Presentation of a map showing approximate truck routes and 1,000-foot residential buffers. Next Steps: Review and finalize ordinance language. Determine thresholds for fencing requirements based on parking stall counts for truck parking as accessory use. Further discuss specifics of amenities and landscaping requirements. Commissioner spoke with concerns of the size, amount of parking spaces, signage, maximum stay, landscaping and amenities. OTHER BUSINESS Jacob Gonzalez introduced new staff Senior Planner Jennifer Ballard and new CED Deputy Director Craig Raymond. ADJOURNMENT Chair Cochran stated with no other business,1 recommend a motion to adjourn. Commissioner Lehrman made the motion to adjourn the meeting, it was seconded by Commissioner Moffitt, motion passed unanimously. Meeting adjourned at 8:10 pm. YouTube link to watch full meeting: https://www.youtube.com/watch?v=9GrebS_KOKw Rce fectfally submit d, r , 11 l� Carmen Patrick, Administrative Assistant Il Community & Economic Development Department Planning Commission Meeting Minutes Page 5 of 5 July 18, 2024