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HomeMy WebLinkAbout2024.07.23 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, July 23, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No one came forward to comment. Ms. Bowdish arrived at 4:03 PM. APPROVAL OF MINUTES Approve June 18, 2024, PPFD Board Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the June 18, 2024, meeting. Dr. Jilek seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims MOTON: Mr. Dietrich moved to approve the June 2024 PPFD claims (accounts payable) in the amount of $291,931.21. Ms. Gillespie seconded. Motion carried unanimously. FINANCIAL REPORT June 2024 Balance Sheet, Budget Performance Report and Local Page 1 of 4 Tax Distribution Report Ms. Buckley provided a brief overview of the June 2024 PPFD Financial Reports. OLD BUSINESS Excess Cash Deposit Alternative to Local Government Investment Pool (LGIP) (Ferguson, Buckley, and Watkins) Mr. Ferguson provided a brief update on the status of preparing a comprehensive PPFD Financial Policy, which will include appropriate deposit, storage and investment of PPFD funds. Ms. Buckley and Mr. Watkins concurred with Mr. Ferguson's update and it was noted that a comprehensive financial policy should be ready for the PPFD Board to review and approve at the August 2024 meeting. Modification of Travel Authorization to Blue Springs, Missouri The PPFD Board and staff briefly discussed the scheduled visit to Missouri to tour an aquatics facility. MOTION: Dr. Jilek moved to amend the approval to travel to Blue Springs, Missouri to visit an aquatics facility in July 2024 to include Caroline Bowdish, Marie Gillespie, Matt Watkins, Dan Dotta, and Craig Maloney. Mr. Dietrich seconded. Motion carried unanimously. NEW BUSINESS Pasco Aquatics Facility Validation Report (Jordan Tiggs and Brooke Hanley) Mr. Watkins introduced Jordan Tiggs and Brooke Hanley from Bouten Construction Company/NAC, who provided an overview of the Pasco Aquatics Facility Validation Report. The PPFD Board, Mr. Tiggs, Ms. Hanley, Mr. Gardner, and Mr. Watkins further discussed the validation report including the Project Betterments List, the possible use of contingency funds if they are not used during the construction of the facility, and the proposed construction calendar. Resolution 2024-06 — Accepting Pasco Aquatics Facility Validation Report (Heath Gardner & Matt Watkins) MOTION: Ms. Gillespie moved to approve Resolution 2024-06, accepting Pasco Aquatics Facility validation report. Ms. Bowdish seconded. Motion carried unanimously. Page 2 of 4 Resolution 2024-07 — Progressive Design Build Contract Amendment for Design & Construction Phase (Heath Gardner & Matt Watkins) Mr. Gardner reported on the proposed operating costs for the Pasco Aquatics Facility, as well as the proposed construction budget. He noted that it looks favorable. He explained that the purpose of amendment to the Progressive Design Build Agreement was to move into the Design & Construction phase of the Pasco Aquatics Facility phase. Mr. Watkins stated that the draft amendment to the agreement was distributed to the PPFD Board at the meeting and it will be attached to the resolution if it is approved. MOTION: Ms. Bowdish moved to approve Resolution 2024-07, directing the PPFD Executive Director to negotiate and sign the Amendment No. 1 to the Progressive Design Build Contract with Bouten Construction Company/NAC. Dr. Jilek seconded. Motion carried unanimously. OTHER BUSINESS PPFD Executive Director Report (Matt Watkins) Mr. Watkins expressed appreciation for the adoption of the Pasco Aquatics Facility Validation Report and approval of the amendment to the Progressive Design -Build Contract. Mr. Watkins and Mr. Rice explained that they are preparing an updated interlocal agreement with the City of Pasco for the Management and Maintenance of the Pasco Aquatics Facility. This document will be ready soon for the PPFD Board's approval. Mr. Watkins provided an update on the purchase of 13 acres in the Broadmoor area. There are environmental surveys and other items that need to be completed before the property purchase is finalized. Owner's Representative Report (Heath Gardner) Mr. Gardner provided a brief report on the pre -permit application review with the City of Pasco's Development Services staff. He also provided a summary of the design -build phase of the project. PPFD Board Agenda Format (Mark Morrissette) Page 3 of 4 Mr. Morrissette suggested moving the standard agenda items around and asked for the PPFD Board to consider the following changes to the order of the agenda (highlighted in bold text): I. Welcome, Call to Order and Roll Call II. Recognition of Visitors/Public Comments III. Reports A. PPFD Executive Director Report (Matt Watkins) B. Owner's Representative Report (Heath Gardner) C. Design & Construction Committee (Marie Morrissette; Alternate Spencer Jilek) IV. New Business V. Approval of Minutes VI. Claims Approval VII. Financial Report VIII. Old Business IX. Other Business X. Executive Session Gillespie & Mark The PPFD Board and Mr. Watkins discussed the possible changes to the order of the agenda. Mr. Watkins asked if the PPFD Board needed to move the August PPFD meeting from August 20th to August 27th due to summer vacations. MOTION: Dr. Jilek moved to change the August 20th PPFD Board Meeting to August 27th. Ms. Gillespie seconded. Motion carried unanimously. ADJOURNMENT There being no further business, the meeting was adjourned at 5:36 pm. PASSED AND APPROVED THIS APPROVED: Ma k Morrissette, President DAY OF , 20_, C- Debra Barham, CMC Page 4 of 4