HomeMy WebLinkAbout2024.07.23 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, July 23, 2024; Pasco City Hall, Council Chambers & GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Senior Accountant Veronica Perez, Parks &
Recreation Director Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No one came forward to comment.
Ms. Bowdish arrived at 4:03 PM.
APPROVAL OF MINUTES
Approve June 18, 2024, PPFD Board Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the June 18, 2024, meeting. Dr. Jilek seconded. Motion carried
unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
MOTON: Mr. Dietrich moved to approve the June 2024 PPFD claims
(accounts payable) in the amount of $291,931.21. Ms. Gillespie
seconded. Motion carried unanimously.
FINANCIAL REPORT
June 2024 Balance Sheet, Budget Performance Report and Local
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Tax Distribution Report
Ms. Buckley provided a brief overview of the June 2024 PPFD Financial Reports.
OLD BUSINESS
Excess Cash Deposit Alternative to Local Government Investment
Pool (LGIP) (Ferguson, Buckley, and Watkins)
Mr. Ferguson provided a brief update on the status of preparing a comprehensive
PPFD Financial Policy, which will include appropriate deposit, storage and
investment of PPFD funds.
Ms. Buckley and Mr. Watkins concurred with Mr. Ferguson's update and it was
noted that a comprehensive financial policy should be ready for the PPFD Board
to review and approve at the August 2024 meeting.
Modification of Travel Authorization to Blue Springs, Missouri
The PPFD Board and staff briefly discussed the scheduled visit to Missouri to
tour an aquatics facility.
MOTION: Dr. Jilek moved to amend the approval to travel to Blue
Springs, Missouri to visit an aquatics facility in July 2024 to include
Caroline Bowdish, Marie Gillespie, Matt Watkins, Dan Dotta, and Craig
Maloney. Mr. Dietrich seconded. Motion carried unanimously.
NEW BUSINESS
Pasco Aquatics Facility Validation Report (Jordan Tiggs and
Brooke Hanley)
Mr. Watkins introduced Jordan Tiggs and Brooke Hanley from Bouten
Construction Company/NAC, who provided an overview of the Pasco Aquatics
Facility Validation Report.
The PPFD Board, Mr. Tiggs, Ms. Hanley, Mr. Gardner, and Mr. Watkins further
discussed the validation report including the Project Betterments List, the
possible use of contingency funds if they are not used during the construction of
the facility, and the proposed construction calendar.
Resolution 2024-06 — Accepting Pasco Aquatics Facility Validation
Report (Heath Gardner & Matt Watkins)
MOTION: Ms. Gillespie moved to approve Resolution 2024-06,
accepting Pasco Aquatics Facility validation report. Ms. Bowdish
seconded. Motion carried unanimously.
Page 2 of 4
Resolution 2024-07 — Progressive Design Build Contract
Amendment for Design & Construction Phase (Heath Gardner &
Matt Watkins)
Mr. Gardner reported on the proposed operating costs for the Pasco Aquatics
Facility, as well as the proposed construction budget. He noted that it looks
favorable. He explained that the purpose of amendment to the Progressive
Design Build Agreement was to move into the Design & Construction phase of
the Pasco Aquatics Facility phase.
Mr. Watkins stated that the draft amendment to the agreement was distributed to
the PPFD Board at the meeting and it will be attached to the resolution if it is
approved.
MOTION: Ms. Bowdish moved to approve Resolution 2024-07, directing
the PPFD Executive Director to negotiate and sign the Amendment No.
1 to the Progressive Design Build Contract with Bouten Construction
Company/NAC. Dr. Jilek seconded. Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins expressed appreciation for the adoption of the Pasco Aquatics
Facility Validation Report and approval of the amendment to the Progressive
Design -Build Contract.
Mr. Watkins and Mr. Rice explained that they are preparing an updated interlocal
agreement with the City of Pasco for the Management and Maintenance of the
Pasco Aquatics Facility. This document will be ready soon for the PPFD Board's
approval.
Mr. Watkins provided an update on the purchase of 13 acres in the Broadmoor
area. There are environmental surveys and other items that need to be
completed before the property purchase is finalized.
Owner's Representative Report (Heath Gardner)
Mr. Gardner provided a brief report on the pre -permit application review with the
City of Pasco's Development Services staff. He also provided a summary of the
design -build phase of the project.
PPFD Board Agenda Format (Mark Morrissette)
Page 3 of 4
Mr. Morrissette suggested moving the standard agenda items around and asked
for the PPFD Board to consider the following changes to the order of the agenda
(highlighted in bold text):
I. Welcome, Call to Order and Roll Call
II. Recognition of Visitors/Public Comments
III. Reports
A. PPFD Executive Director Report (Matt Watkins)
B. Owner's Representative Report (Heath Gardner)
C. Design & Construction Committee (Marie
Morrissette; Alternate Spencer Jilek)
IV. New Business
V. Approval of Minutes
VI. Claims Approval
VII. Financial Report
VIII. Old Business
IX. Other Business
X. Executive Session
Gillespie & Mark
The PPFD Board and Mr. Watkins discussed the possible changes to the order
of the agenda.
Mr. Watkins asked if the PPFD Board needed to move the August PPFD meeting
from August 20th to August 27th due to summer vacations.
MOTION: Dr. Jilek moved to change the August 20th PPFD Board
Meeting to August 27th. Ms. Gillespie seconded. Motion carried
unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:36 pm.
PASSED AND APPROVED THIS
APPROVED:
Ma k Morrissette, President
DAY OF , 20_,
C-
Debra Barham, CMC
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