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Home My WebLink About2024.08.27 PPFD Meeting PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships AGENDA 4:00 PM - Tuesday, August 27, 2024; Pasco City Hall, Council Chambers & GoToWebinar REMOTE MEETING INSTRUCTIONS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 1:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (562) 247-8422 and use access code 990-372-793. PPFD Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. Page I. Welcome, Call To Order, and Roll Call II. Recognition of Visitors/Public Comments - This item is provided to allow the public the opportunity to bring items to the attention of the Pasco Public Facilities District Board or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Board over time and after a deliberative process with input from different sources; some questions are best directed to staff members who have access to specific information. Public comments will normally be limited to three minutes by each speaker. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the PPFD Board outside of formal meetings. Lastly, when called upon, please state your name and city or county residency into the microphone before providing your comments. III. Approval of Minutes 4 - 7 A. Approve PPFD Board July 2024 Meeting Minutes MOTION: I move to approve the PPFD Board minutes from the July 23, 2024, meeting. IV. Claims Approval 8 A. Approval of PPFD Monthly Accounts Payable Claims MOTON: I move to approve the July 2024 PPFD claims (accounts payable) in the amount of $119,986.13. B. Approval of Executive Director Travel to Blue Springs (Travel Reimbursement Form will be provided at the meeting) MOTION: I move to approve travel reimbursement for the Executive Director to Blue Springs, Missouri in the amount of $201.78. Page 1 of 12 V. Financial Report 9 - 12 A. July 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report VI. Reports from Committees A. Design & Construction Committee (Gillespie & Morrissette; Alternate Jilek) B. Audit & Finance Committee (Morrissette & Bowdish; Alternate Jilek) C. Blue Springs Delegation Visit (Bowdish, Gillespie, Watkins, Gardner) VII. Old Business A. Update on Excess Cash Deposit Alternative to Local Government Investment Pool (LGIP) (Ferguson, Buckley, and Watkins) B. Resolution No. 2024-08, Approving the Agenda Reconfiguration in the PPFD Bylaws (Morrissette, Watkins, & Barham) MOTION: I move to approve Resolution No. 2024-08, amending the Bylaws of the Pasco Public Facilities District to update Article IV. Section 4.2 Regular Board Meetings agenda order. VIII. New Business A. Presentation of Draft Bonding Resolution (Scott Bauer, Northwest Municipal Advisors) B. Association of Washington State Public Facilities Districts Annual Conference, September 23-25, 2024, Lynnwood, Washington MOTION: I move to authorize ____________ to attend the Association of Washington State Public Facilities Districts annual conference scheduled for September 23-25, 2024 located in Lynnwood, Washington. IX. Other Business A. PPFD Executive Director Report (Watkins) 1. Public Outreach and Perception Page 2 of 12 2. Baseline, Betterments, and Additional Revenue Sources 3. State Financial Review 4. Insurance B. Owner’s Representative Report (Gardner) 1. Utilities 2. Survey, Soil, and Cultural 3. Budget and Schedule Update C. Pasco Operations and Maintenance (Rice) 1. Update ILA Progress 2. Mascot Update D. Next PPFD Board Meeting Scheduled for Tuesday, September 17, 2024. X. Executive Session XI. Adjournment Page 3 of 12 Pasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, July 23, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No one came forward to comment. Ms. Bowdish arrived at 4:03 PM. APPROVAL OF MINUTES Approve June 18, 2024, PPFD Board Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the June 18, 2024, meeting. Dr. Jilek seconded. Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims MOTON: Mr. Dietrich moved to approve the June 2024 PPFD claims (accounts payable) in the amount of $291,931.21. Ms. Gillespie seconded. Motion carried unanimously. FINANCIAL REPORT June 2024 Balance Sheet, Budget Performance Report and Local Page 1 of 4Page 4 of 12 Tax Distribution Report Ms. Buckley provided a brief overview of the June 2024 PPFD Financial Reports. OLD BUSINESS Excess Cash Deposit Alternative to Local Government Investment Pool (LGIP) (Ferguson, Buckley, and Watkins) Mr. Ferguson provided a brief update on the status of preparing a comprehensive PPFD Financial Policy, which will include appropriate deposit, storage and investment of PPFD funds. Ms. Buckley and Mr. Watkins concurred with Mr. Ferguson's update and it was noted that a comprehensive financial policy should be ready for the PPFD Board to review and approve at the August 2024 meeting. Modification of Travel Authorization to Blue Springs, Missouri The PPFD Board and staff briefly discussed scheduled visit to Missouri to tour an aquatics facility. MOTION: Dr. Jilek moved to amend the approval to travel to Blue Springs, Missouri to visit an aquatics facility in July 2024 to include Caroline Bowdish, Marie Gillespie, Matt Watkins, Dan Dotta, and Craig Maloney. Mr. Dietrich seconded. Motion carried unanimously. NEW BUSINESS Pasco Aquatics Facility Validation Report (Jordan Tiggs and Brooke Hanley) Mr. Watkins introduced Jordan Tiggs and Brook Hanley, from Bouten Construction Company/NAC, who provided an overview of the Pasco Aquatics Facility Validation Report. The PPFD Board, Mr. Tiggs, Ms. Hanley, Mr. Gardner, and Mr. Watkins further discussed the validation report including the Project Betterments List, the possible use of contingency funds if not used during the construction of the facility, and proposed construction calendar. Resolution 2024-06 – Accepting Pasco Aquatics Facility Validation Report (Heath Gardner & Matt Watkins) MOTION: Ms. Gillespie moved to approve Resolution 2024-06, accepting Pasco Aquatics Facility validation report. Ms. Bowdish seconded. Motion carried unanimously. Page 2 of 4Page 5 of 12 Resolution 2024-07 – Progressive Design Build Contract Amendment for Design & Construction Phase (Heath Gardner & Matt Watkins) Mr. Gardner reported on the proposed operating costs for the Pasco Aquatics Facility, as well as the proposed construction budget. He noted that it looks favorable. He explained the purpose of amendment to the Processive Design Build Agreement was to move into the Design & Construction of the Pasco Aquatics Facility phase. Mr. Watkins stated that the draft amendment to the agreement was distributed to the PPFD Board at the meeting, which will be attached to the resolution if approved. MOTION: Ms. Bowdish moved to approve Resolution 2024-07, directing the PPFD Executive Director to negotiate and sign the Amendment No. 1 to the Progressive Design Build Contract with Bouten Construction Company/NAC. Dr. Jilek seconded. Motion carried unanimously. OTHER BUSINESS PPFD Executive Director Report (Matt Watkins) Mr. Watkins expressed appreciation for the adoption of the Pasco Aquatics Facility Validation Report and approval of the amendment to the Progressive Design-Build Contract. Mr. Watkins and Mr. Rice discussed that they are preparing a new/updated interlocal agreement with the City of Pasco for the Management and Maintenance of the Pasco Aquatics Facility will be forthcoming for the PPFD Board approval. Mr. Watkins provided an update on the purchase of 13 acres, stating that some environmental surveys and other minor items need to be completed before the property purchase is finalized. Owner’s Representative Report (Heath Gardner) Mr. Gardner provided a brief report on the pre-permit application review with the City of Pasco's Development Services staff. He also provided a summary of the design-build phase of the project. PPFD Board Agenda Format (Mark Morrissette) Page 3 of 4Page 6 of 12 Mr. Morrissette suggested moving the standard agenda items around and asked for the PPFD Board to consider the following changes to the order of the agenda (highlighted in bold text): I. Welcome, Call to Order and Roll Call II. Recognition of Visitors/Public Comments III. Reports A. PPFD Executive Director Report (Matt Watkins) B. Owner's Representative Report (Heath Gardner) C. Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) IV. New Business V. Approval of Minutes VI. Claims Approval VII. Financial Report VIII. Old Business IX. Other Business X. Executive Session The PPFD Board and Mr. Watkins discussed the possible changes to the order of the agenda. Mr. Watkins asked if the PPFD Board needed to move August PPFD meeting from August 20th to August 27th due to summer vacations. MOTION: Dr. Jilek moved to move the August 20th PPFD Board Meeting to August 27th. Ms. Gillespie seconded. Motion carried unanimously. ADJOURNMENT There being no further business, the meeting was adjourned at 5:36 pm. PASSED AND APPROVED THIS ___ DAY OF __________, 20__ APPROVED: Mark Morrissette, President Debra Barham, CMC Page 4 of 4Page 7 of 12 Sum of Amount GL Date Subledger Account Description Vendor/Customer Item Description Jul Accounts Payable Legal Combined Services KERR FERGUSON LAW PLLC PPFD LEGAL SERVICES MAY 30 2024- JUNE 18 2024 2,668.00 Legal Combined Services Total 2,668.00 Miscellaneous Services VERIZON WIRELESS WIRELESS SVC - PASCO FACILITES DISTRICT MAY 02 - JUN 01 2024 40.01 WIRELESS SVC - PASCO FACILITES DISTRICT JUN 02 - JUL 01 2024 40.01 Miscellaneous Services Total 80.02 Organizational Services KENNEWICK PUBLIC FACILITIES DISTRICT PFD SALES TAX REC'D BY PASCO AND SENT TO KEN FOR JUNE 2024 79,675.98 Organizational Services Total 79,675.98 Professional Services FOSTER GARVEY PC PROF. SERVICES RENDERED THROUGH 5/31/24(HR CM PPFD TRAC FUND) 7,605.00 WATKINS ENDEAVOR LLC SERVICES FOR PPFD JUNE 2024 10,390.00 WENAHA GROUP INC SERVICES FOR PPFD/AQUATIC CENTER JUNE 2024 16,517.26 Professional Services Total 34,512.26 Lodging Meals Miles Airfare US BANK CARD SVCS (EFT ONLY) 6422 RICE - WATKINS M PPFD AIRFARE TRAVEL 692.95 6422 RICE - GILLESPIE M PPFD AIRFARE TRAVEL 692.95 6422 RICE - MALONEY C PPFD AIRFARE TRAVEL 692.95 6422 RICE - DOTTA D PPFD AIRFARE TRAVEL 692.95 6422 RICE - WATKINS M PPFD AIRFARE AGENT FEE 37.00 6422 RICE - MALONEY C PPFD AIRFAREA AGENT FEE 37.00 6422 RICE - DOTTA D PPFD AIRFARE AGENT FEE 37.00 6422 RICE - GILLESPIE M PPFD AIRFARE AGENT FEE 37.00 6422 RICE - PPFD WATKINS M CAR RENTAL RESERVATION FEE 130.07 Lodging Meals Miles Airfare Total 3,049.87 Accounts Payable Total 119,986.13 General Ledger Organizational Services (blank) (blank) 9,500.00 Organizational Services Total 9,500.00 General Ledger Total 9,500.00 Grand Total 129,486.13 Pa g e 8 o f 1 2 Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category External Fund Type Fund 931 - Pasco Public Facility District ASSETS 10 10.1010 Cash 5,724,152.15 3,424,863.62 2,299,288.53 67.14 10 - Totals $5,724,152.15 $3,424,863.62 $2,299,288.53 67.14% 12 12.1210 Taxes Receivable - Sales .00 1,011,598.43 (1,011,598.43)(100.00) 12 - Totals $0.00 $1,011,598.43 ($1,011,598.43)(100.00%) ASSETS TOTALS $5,724,152.15 $4,436,462.05 $1,287,690.10 29.03% LIABILITIES AND FUND EQUITY LIABILITIES 21 21.2105 Accounts Payable 7,685.02 267,178.88 (259,493.86)(97.12) 21 - Totals $7,685.02 $267,178.88 ($259,493.86)(97.12%) LIABILITIES TOTALS $7,685.02 $267,178.88 ($259,493.86)(97.12%) FUND EQUITY 29 29.2900 Fund Balance 4,169,283.17 4,169,283.17 .00 .00 29 - Totals $4,169,283.17 $4,169,283.17 $0.00 0.00% FUND EQUITY TOTALS Prior to Current Year Changes $4,169,283.17 $4,169,283.17 $0.00 0.00% Prior Year Fund Equity Adjustment .00 .00 Fund Revenues (2,554,321.45)(2,185,989.51) Fund Expenses 1,007,137.49 412,720.43 FUND EQUITY TOTALS $5,716,467.13 $5,942,552.25 ($226,085.12)(3.80%) LIABILITIES AND FUND EQUITY TOTALS $5,724,152.15 $6,209,731.13 ($485,578.98)(7.82%) Fund 931 - Pasco Public Facility District Totals $0.00 ($1,773,269.08)$1,773,269.08 100.00% Fund Type Totals $0.00 ($1,773,269.08)$1,773,269.08 100.00% Fund Category External Totals $0.00 ($1,773,269.08)$1,773,269.08 100.00% Grand Totals $0.00 ($1,773,269.08)$1,773,269.08 100.00% Page 1 of 1Run by Veronica Perez on 08/08/2024 10:09:20 AM Balance Sheet Through 07/31/24 Detail Listing Include Rollup Account/Rollup to Base Pa g e 9 o f 1 2 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 931 - Pasco Public Facility District REVENUE Dept 13 - City Mgr Prog 590 - PPFD Admin 31 31.1310 Local Sales Tax .00 4,200,000.00 4,200,000.00 485,666.73 .00 2,160,772.89 2,039,227.11 51 31.1311 PFD Sales Tax 500,000.00 340,000.00 840,000.00 88,425.52 .00 393,548.56 446,451.44 47 31 - Totals $500,000.00 $4,540,000.00 $5,040,000.00 $574,092.25 $0.00 $2,554,321.45 $2,485,678.55 51% 34 34.4527 PFD Pasco Support 20,000.00 (20,000.00).00 .00 .00 .00 .00 +++ 34 - Totals $20,000.00 ($20,000.00)$0.00 $0.00 $0.00 $0.00 $0.00 +++ Prog 590 - PPFD Admin Totals $520,000.00 $4,520,000.00 $5,040,000.00 $574,092.25 $0.00 $2,554,321.45 $2,485,678.55 51% Dept 13 - City Mgr Totals $520,000.00 $4,520,000.00 $5,040,000.00 $574,092.25 $0.00 $2,554,321.45 $2,485,678.55 51% Dept 98 - Budgeted Fund Balance Prog 000 - None 30 30.9999 Budget Est Beg Fund Balance (Unassigned).00 4,169,283.00 4,169,283.00 .00 .00 .00 4,169,283.00 0 30 - Totals $0.00 $4,169,283.00 $4,169,283.00 $0.00 $0.00 $0.00 $4,169,283.00 0% Prog 000 - None Totals $0.00 $4,169,283.00 $4,169,283.00 $0.00 $0.00 $0.00 $4,169,283.00 0% Dept 98 - Budgeted Fund Balance Totals $0.00 $4,169,283.00 $4,169,283.00 $0.00 $0.00 $0.00 $4,169,283.00 0% REVENUE TOTALS $520,000.00 $8,689,283.00 $9,209,283.00 $574,092.25 $0.00 $2,554,321.45 $6,654,961.55 28% EXPENSE Dept 13 - City Mgr Prog 590 - PPFD Admin 53 53.3210 Forms Stationary Bus Cards .00 100.00 100.00 .00 .00 .00 100.00 0 53 - Totals $0.00 $100.00 $100.00 $0.00 $0.00 $0.00 $100.00 0% 54 54.4510 Dues Subscription Memberships .00 500.00 500.00 .00 .00 .00 500.00 0 54.4512 Train Registration Tuition .00 1,000.00 1,000.00 .00 .00 .00 1,000.00 0 54.4514 Lodging Meals Miles Airfare .00 .00 .00 3,049.87 .00 3,049.87 (3,049.87)+++ 54.4524 Advertising 500.00 .00 500.00 .00 .00 .00 500.00 0 54.4530 Legal Combined Services 1,200.00 10,800.00 12,000.00 2,668.00 .00 7,604.50 4,395.50 63 54.4540 Organizational Services 500,000.00 454,000.00 954,000.00 89,175.98 .00 379,140.32 574,859.68 40 54.4541 Professional Services 5,000.00 1,045,000.00 1,050,000.00 34,512.26 .00 344,721.23 705,278.77 33 54.4544 Miscellaneous Services .00 .00 .00 80.02 .00 169,079.72 (169,079.72)+++ 54.4635 Insurance Premiums 3,150.00 450.00 3,600.00 .00 .00 3,541.85 58.15 98 54.4900 I/F Admin Services 12,000.00 (12,000.00).00 .00 .00 .00 .00 +++ 54 - Totals $521,850.00 $1,499,750.00 $2,021,600.00 $129,486.13 $0.00 $907,137.49 $1,114,462.51 45% 56 56.6110 Land & Land Improvements .00 3,000,000.00 3,000,000.00 .00 .00 100,000.00 2,900,000.00 3 Run by Veronica Perez on 08/08/2024 10:05:48 AM Page 1 of 2 Budget Performance Report Date Range 01/01/24 - 07/31/24 Include Rollup Account and Rollup to Base Pa g e 1 0 o f 1 2 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 931 - Pasco Public Facility District EXPENSE Dept 13 - City Mgr Prog 590 - PPFD Admin 56 - Totals $0.00 $3,000,000.00 $3,000,000.00 $0.00 $0.00 $100,000.00 $2,900,000.00 3% Prog 590 - PPFD Admin Totals $521,850.00 $4,499,850.00 $5,021,700.00 $129,486.13 $0.00 $1,007,137.49 $4,014,562.51 20% Dept 13 - City Mgr Totals $521,850.00 $4,499,850.00 $5,021,700.00 $129,486.13 $0.00 $1,007,137.49 $4,014,562.51 20% Dept 98 - Budgeted Fund Balance Prog 000 - None 59 59.9999 Budget Est End Fund Balance (Unassigned).00 4,187,583.00 4,187,583.00 .00 .00 .00 4,187,583.00 0 59 - Totals $0.00 $4,187,583.00 $4,187,583.00 $0.00 $0.00 $0.00 $4,187,583.00 0% Prog 000 - None Totals $0.00 $4,187,583.00 $4,187,583.00 $0.00 $0.00 $0.00 $4,187,583.00 0% Dept 98 - Budgeted Fund Balance Totals $0.00 $4,187,583.00 $4,187,583.00 $0.00 $0.00 $0.00 $4,187,583.00 0% EXPENSE TOTALS $521,850.00 $8,687,433.00 $9,209,283.00 $129,486.13 $0.00 $1,007,137.49 $8,202,145.51 11% Fund 931 - Pasco Public Facility District Totals REVENUE TOTALS 520,000.00 8,689,283.00 9,209,283.00 574,092.25 .00 2,554,321.45 6,654,961.55 28% EXPENSE TOTALS 521,850.00 8,687,433.00 9,209,283.00 129,486.13 .00 1,007,137.49 8,202,145.51 11% Fund 931 - Pasco Public Facility District Totals ($1,850.00)$1,850.00 $0.00 $444,606.12 $0.00 $1,547,183.96 ($1,547,183.96) Grand Totals REVENUE TOTALS 520,000.00 8,689,283.00 9,209,283.00 574,092.25 .00 2,554,321.45 6,654,961.55 28% EXPENSE TOTALS 521,850.00 8,687,433.00 9,209,283.00 129,486.13 .00 1,007,137.49 8,202,145.51 11% Grand Totals ($1,850.00)$1,850.00 $0.00 $444,606.12 $0.00 $1,547,183.96 ($1,547,183.96) Run by Veronica Perez on 08/08/2024 10:05:48 AM Page 2 of 2 Budget Performance Report Date Range 01/01/24 - 07/31/24 Include Rollup Account and Rollup to Base Pa g e 1 1 o f 1 2 Row Labels Sum of Accumulation Amount Accommodation and Food Services 32,031.54$ Administrative and Support and Waste Management and Remediation Services 12,443.14$ Agriculture, Forestry, Fishing and Hunting 506.21$ Arts, Entertainment, and Recreation 2,362.43$ Construction 137,467.40$ Educational Services 178.06$ Finance and Insurance 3,577.29$ Health Care and Social Assistance 405.16$ Information 7,012.34$ Management of Companies and Enterprises 28.36$ Manufacturing 11,086.98$ Mining 6.76$ Other Services (except Public Administration) 11,860.19$ Professional, Scientific, and Technical Services 4,838.13$ Public Administration 207.20$ Real Estate Rental and Leasing 12,548.42$ Retail Trade 196,256.70$ Transportation and Warehousing 11,282.72$ Utilities 484.33$ Wholesale Trade 36,668.95$ #N/A 9,320.14$ Grand Total 490,572.45$ Accumulation 490,572.45$ Pool -$ Admin Fee (4,905.72)$ Distribution 485,666.73$ July 2024 Pasco Public Facilities District $32,031.54 $12,443.14 $506.21 $2,362.43 $137,467.40 $178.06 $3,577.29 $405.16 $7,012.34 $28.36 $11,086.98 $6.76 $11,860.19 $4,838.13 $207.20 $12,548.42 $196,256.70 $11,282.72 $484.33 $36,668.95 $9,320.14 Total Accommodation and Food Services Administrative and Support and Waste Management and Remediation ServicesAgriculture, Forestry, Fishing and Hunting Arts, Entertainment, and Recreation Construction Educational Services Finance and Insurance Health Care and Social Assistance Information Management of Companies and Enterprises Manufacturing Mining Other Services (except Public Administration) Professional, Scientific, and Technical Services Public Administration Real Estate Rental and Leasing Retail Trade Category NameSum of Accumulation Amount Page 12 of 12