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HomeMy WebLinkAbout2024.08.15 Planning Commission Meeting PacketAGENDA PLANNING COMMISSION SPECIAL MEETING City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, AUGUST 15. 2024 6:30 PM This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.com/psctvlive. Audio equipment available for the hearing impaired; contact staff for assistance. Please silence your cell phones. Thank you. I. CALL TO ORDER II. PLEDGE OF ALLEGENCE III. ROLL CALL: Declaration of Quorum IV. WELCOME AND ANNOUNCEMENTS V. APPROVAL OF MINUTES Planning Commission meeting minutes from July 18, 2024. VI. OLD BUSINESS • 2025 Community Development Block Grant (CDBG) Program Allocation MF#BGAP 2024-003 • 2025 HOME Program Allocation MF#BGAP2024-004 VII. PUBLIC HEARINGS VIII. WORKSHOP • CA2024-001 – Overnight Truck Habitation IX. OTHER BUSINESS None X. AJOURNMENT PLANNING COMMISSION MEETING MINUTES City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, JULY 18, 2024 6:30 PM Planning Commission Meeting Minutes Page 1 of 5 July 18, 2024 CALL TO ORDER City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry Cochran. PLEDGE OF ALLEGIANCE Chair Cochran led the Pledge of Allegiance. ROLL CALL Commissioners Present: Rosa Torres, Mitchell Moffitt, Dana Crutchfield, Abel Campos, Rachel Teel, Kim Lehrman, Jay Hendler and Jerry Cochran, a quorum was declared. Commissioners Excused: Paul Mendez Staff Present: Community & Economic Development Director Jacob Gonzalez, and Community & Economic Deputy Director Craig Raymond, Senior Planner Jennifer Ballard, CDBG Administrator Kristin Webb, and Administrative Assistant II Carmen Patrick WELCOME AND ANNOUNCEMENTS Chair Cochran explained the Planning Commission is an advisory board made up of volunteers appointed by City Council. He further explained the purpose of the Planning Commission was to provide recommendations to City Council regarding changes to the City’s Comprehensive Plan, Land Use Updates, Block Grant Allocations and Zoning Code. The Planning Commission is tasked with considering the long-term growth and development of the community, the impact of land use decisions on community, livability, economic opportunity, housing affordability, public services, and the environment. Chair Cochran reminded the audience tonight’s proceedings were being broadcast live on City of Pasco’s Facebook page and on Charter Cable PSC Channel 191 and will be rebroadcast several times during the next month. He stated the meeting was also being recorded and could be watched on City of Pasco’s website, which is Pasco-wa.gov. Click on the VIDEO ON DEMAND link and make your selection there. Chair Cochran stated copies of the meeting agenda were available on the back table. He then asked that everyone silence cell phones to prevent interruptions during the meeting. For those present this evening, when you are given the opportunity to address the Commission, please come to the podium, speak clearly into the microphone, and state your name and city of address for the record. Chair Cochran reminded the audience and the Planning Commission that Washington State Law requires public meetings like the one being held this evening not only be fair, but also appear to be fair. In addition, Washington State Law prohibits Planning Commission members from participating in discussions or decisions in which the member may have a direct interest or may be either benefited or harmed by the Planning Commission’s decision. An objection to any Planning Commission member hearing any matter on tonight’s agenda needs to be aired at this time or it will be waived. Planning Commission Meeting Minutes Page 2 of 5 July 18, 2024 Chair Cochran asked if there were any Planning Commission members who have a declaration at this time regarding any of the items on the agenda.  Chair Cochran recused himself due to being on a board getting voted on. Chair Cochran asked if anyone in the audience objected to any Planning Commission member hearing any of the items on the agenda.  No declarations were heard. Chair Cochran stated the Planning Commission needed and valued public input explaining it helped the Commission understand the issues more clearly and allowed for better recommendations to City Council. Furthermore, in many cases, this could be the only forum for the public to get facts and opinions placed into the official record and City Council will use to make the Commission’s decision. He encouraged those present to take full advantage of this opportunity. APPROVAL OF MINUTES Commissioner Hendler moved to approve the Planning Commission meeting minutes of June 20, 2024, Commissioner Lehrman seconded, and the motion carried unanimously. OLD BUSINESS None PUBLIC HEARINGS A. 2025 Community Development Block Grant (CDBG) Program Allocations MF#BGAP2024-003 Kristin Webb stated the Community Development Block Grant (CDBG) program provides annual grants to state cities and counties to develop viable urban communities by offering decent housing, a suitable living environment, and expanding economic opportunities for low to moderate-income persons. Council Goals for 2022-2023: • Quality of life • Financial sustainability • Community transportation network • Community safety • Economic viability • Community identity Tri-Cities Consortium Consolidated Plan Goals for 2020-2024: 1. Increase and preserve affordable housing 2. Community, neighborhood, and economic development 3. Homeless interventions and public services CDBG requires each funded activity to meet a national objective. Activities not meeting these objectives may face remedial actions, impacting the City of Pasco as the grantee. Planning Commission Meeting Minutes Page 3 of 5 July 18, 2024 2023 Goal Allocations: • Housing: 32% • Public Service: 13% • Economic Opportunities: 16% • Section 108: 39% 2024 Goal Allocations: • Housing: 35% • Public Service: 9% • Economic Opportunities: 13% • Section 108: 43% Total CDBG fund allocations for the Tri-Cities consolidated plan goals from 2020-2024 were presented, showing the percentages and total funds allocated. Staff identified criteria aligning with Council goals, Tri-Cities Consortium consolidated plan, and CDBG HUD regulations to grade projects from A to C based on the number of goals met. 2025 CDBG Project Scoring: • Scores from 1-4: Grade C • Scores from 5-9: Grade B • Scores above 10: Grade A Two funding options were presented: Option 1: Partial funding for all activities except one, suggesting HOME ARP funding as more suitable. Option 2: Removed activities with a Grade C, distributing funds among the remaining projects. Available funds: $677,000 (after admin and Section 108, $292,540 available for funding). Questions and further discussion followed regarding the Commissioners. Public Hearing: Rob Wilkinson with the YMCA expressed gratitude for the opportunity to apply annually and appreciation for received amounts. He stated they requested $30,000 this year and received $20,000 last year. He further told the Commission that the YMCA, located in the Martin Luther King Center in East Pasco, serves local residents. That the additional funding helps keep soccer program rates affordable and funding cuts may force a review of the budget, potentially increasing program or membership fees. He asked for the Commissioners consideration of these impacts in funding decisions. Planning Commission Meeting Minutes Page 4 of 5 July 18, 2024 I am Ruvine Jimenez, representing the League of Education Voters and serving as a mentor for the ALAS program (Ambassadors of Lakeview Achieving Success). I appreciate the opportunity to apply for the grant again. We focus on assisting low-income students from the Lakeview Mobile Home Park, whom I've worked with for over 10 years. These students, affected by COVID-19, missed two years of in- school guidance. Our goal is to motivate them to explore career options, ignite their passions, and inspire active community participation. Our funding efforts include community support, such as participating in the Fourth of July parade, which exposed students to local events. This experience highlighted the importance of engaging Hispanic youth in city activities to foster acclimation and community involvement. Thank you for the opportunity to support these students. Chair Cochran closed the public hearing. The Planning Commission would like there to be a third option, where no funds go to fund code enforcement employees for the next meeting. They would also like to know what the minimum needed would be for the applicants and what can be accomplished with lesser funds. Knowing the number of people served would be beneficial as well. Kristin Webb gave the Commission an update of the reallocation of funds from Lewis Street to fund the Small Business Relief program to help businesses that were impacted by the Lewis Street construction. WORSHOP A. CA2024-001 Overnight Truck Habitation Jennifer Ballard updated the Commission on the current status of the Overnight Truck Habitation. 1. WASHDOT Guidance on Truck Parking: o Focus on truck parking for the 2024 Transportation System Management Operations Plan. o Emphasis on aligning code with truck drivers' needs based on interview insights. 2. Ordinance Language Development: o Utilized direction from previous meetings and WASHDOT resources. o Need for clarity on definition of terms like "overnight truck parking " and "habitation." o Discussion on perimeter gates, fencing, and requirements for primary vs. accessory uses. o Desire to minimize reliance on the discretion of the Director of Community Economic Development. 3. Truck Parking Zoning: o Truck parking prohibited as a primary use in C3 zones, allowed in industrial zones (I1, I2, I3). o Maximum stay of 72 hours permitted. Planning Commission Meeting Minutes Page 5 of 5 July 18, 2024 o Access routes restricted to highways and designated truck routes. o Requirement for gated access and specific lighting standards to ensure safety. 4. Buffering and Screening: o 1,000-foot buffer from residential and mixed use zones with no reduction options. o Buffering also required for existing residential uses in industrial/commercial areas. o Perimeter fencing required for primary use, with potential waivers for accessory use based on parking stall count. 5. Landscaping and Amenities: o Landscaping requirements per Chapter 25, 180 remain unchanged. o Hardscape parking surfaces required. o Signage must include truck route maps and a 24/7 management phone number. o Amenities include trash receptacles and single-user restrooms. 6. Mapping and Zoning: o Presentation of a map showing approximate truck routes and 1,000-foot residential buffers. Next Steps: • Review and finalize ordinance language. • Determine thresholds for fencing requirements based on parking stall counts for truck parking as accessory use. • Further discuss specifics of amenities and landscaping requirements. Commissioner spoke with concerns of the size, amount of parking spaces, signage, maximum stay, landscaping and amenities. OTHER BUSINESS Jacob Gonzalez introduced new staff Senior Planner Jennifer Ballard and new CED Deputy Director Craig Raymond. ADJOURNMENT Chair Cochran stated with no other business, I recommend a motion to adjourn. Commissioner Lehrman made the motion to adjourn the meeting, it was seconded by Commissioner Moffitt, motion passed unanimously. Meeting adjourned at 8:10 pm. YouTube link to watch full meeting: https://www.youtube.com/watch?v=9GrebS_K0Kw Respectfully submitted, Carmen Patrick, Administrative Assistant II Community & Economic Development Department REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue August 15, 2024 6:30 PM 1 To: Planning Commission From: Kristin Webb, Block Grant Administrator Subject: 2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATION (MF#BGAP2024-003) Background During the Planning Commission meeting held on July 18, 2024, the Commission instructed staff to contact the applicants to determine whether their project could proceed if it were to receive less funding than initially requested. The Commission also requested clarification on the minimum amount of funding necessary for the project's viability. Additionally, a commissioner requested information regarding the number of individuals served, the unit of measure, and the Community Development Block Grant (CDBG) cost per unit. On Tuesday, July 23, 2024, staff emailed all applicants to address the Planning Commission's inquiries. As of August 7, 2024, we have received five responses, which are included in your packet. Regarding the commissioner's request for information on the number served, the unit of measure, and the Community Development Block Grant (CDBG) cost per unit, this information is included in the applicants' submissions and summarized in the table below. Applicant Number Served Unit of Measure CDBG Cost Per Unit Total Cost Pasco YMCA 2800 PS 10.71 30,000 Arc of Tri-Cities 26 PS 550 14,300 Dom Violence 800 PS/Econ Dev 87.50 70,000 League of Edu 45 PS 1,204.72 54,212.40 PSK 20 Econ Dev 1,750 35,000 Façade 1 Econ Dev 25,000 25,000 Hou Auth 44 Rehab 11,681.82 514,000 Pasco Reh 5 Rehab 25,000 125,000 Peanuts Park Playground Rental Insp 500 Home 420 210,000 Code Event 4000 Home 2.50 10,000 2 Discussion The Planning Commission has communicated to staff their preference to discontinue funding city salaries, with that being said the role of the rental inspector within the code division is a critical component of the Community Development Block Grant (CDBG) program. This position ensures that rental properties comply with health and safety standards, thereby enhancing the quality of housing and promoting community well-being, which aligns with the goals of the CDBG program. After reviewing the emails received from the applicants, staff developed a third recommendation for the Planning Commission. This recommendation focuses on funding only the A and B categories, which are further detailed in Option 3, which also aligns with the goals of the CDBG program. Recommendation After discussions, it is recommended that the activities outlined in Options 1, 2, or 3 best align with the Council Goals, the Tri-Cities Consortium Consolidated Plan, and the CDBG Regulations and National Objectives. These options would be most effective in achieving the city's objectives for 2025. Your review and recommendations to the City Council would be greatly appreciated. Motion I move the Planning Commission forward recommendations in Option 1, 2, or 3 (or amended) to City Council Workshop for Consideration. Attachments Staff Report from July 18, 2024 Email from Applicants Spreadsheet with scores showing the different option for scoring Spreadsheet staff recommendations- Options 1, 2, and 3 REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue THURSDAY, JULY 18, 2024 6:30 PM 1 To: Planning Commission From: Kristin Webb, Block Grant Administrator Subject: 2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATION (MF#BGAP2024-003) Requests for Funding Attached for your review and consideration are the CDBG Fund and Proposal Summaries relating to our Community Development Block Grant Program for program year 2025. Fifteen (15) requests for funds were submitted totaling $1,666,712. The Applicants presented their proposals at the Planning Commission on June 20, 2024. Background The Community Development Block Grant (CDBG) Program provides annual grants on a formula basis to state, cities, and counties to develop viable urban communities by providing decent housing and suitable living environment, and by expanding economic opportunities principally for low-to-moderate income persons. Criteria Staff identified a criterion to align with current Council goals, the Tri-Cities Consortium Consolidated plan, and whether the applicants’ projects meet the intent of the CDBG/HUD mission. The applicants were given a grade(A-C) based on how many goals their project met the criteria. Council goals: Quality of life, Financial Sustainability, Community Transportation Network, Community Safety, Economic Vitality, and Community Identity Tri-Cities Consortium Consolidated plan: Increase and Preserve Affordable Housing, Community, Neighborhood and Economic Development, Homeless Interventions and Public Services CDBG/HUD Mission: Develop viable urban communities by providing decent housing and suitable living environment, and by expanding economic opportunities principally for low-to-moderate income persons. Estimated Funds Available It is estimated that the 2025 annual entitlement grant will be $677,540 based on the award for program year 2024. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2025 activities will remain in question until the early part of the year when the CDBG allocation is made by Congressional Resolution. If funding levels are lower than estimated or eliminated the city will need to consider several options, including a voluntary or proportionate reduction of allocation, possible inclusions in the 2025 city general fund budget requests. If funding levels are higher than estimated, activity funding will be reallocated in accordance with the contingency plan according to the greatest need. Public Service Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support public service activities may not exceed 15% of the combined total of the entitlement plus the prior year’s program income. Based on the estimated entitlement of $677,540 the maximum available for public service activities 2 in 2025 is $101,631. Current requests for public services total $212,712.00. Planning & Administration Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support planning and administration activities may not exceed 20% of the combined total of the entitlement plus the current year’s program income. For 2025, the estimated entitlement of $677,540 makes the maximum available for planning and administration $135,508. Current requests for planning and administration total $135,000. Staff recommends a maximum of $135,000 for planning and administration (20%) due to the additional burden for HOME grant administration and project delivery. Recommendation After discussions and staff committee evaluation, it is recommended that the activities set forth in option 1 or option 2 would best meet City Council Goals and the Tri-Cities Consortium Consolidated Plan and be most effective in carrying out the objectives for the city in 2025. Your review and consideration for recommendations to the City Council would be appreciated. Motion I move the Planning Commission close the public hearing on the use of funds for the 2025 Community Development Block Grant Program. I further move that the Planning Commission forward recommendations as presented (or amended) to City Council Workshop for Consideration. Attachments Spreadsheet staff recommendations- Options 1 and 2 APPLICANTS COUNCIL GOAL SCORE (1-6)ONSOLIDATED GOALS SCORE (1- FUNDING POSSIBLE FOR PROJECT? MEETS CDBG/HUD INTENT (1-5)Total Score Amont RequesAverage of Funds Staff Recommendation CDBG Program Administration 6 3 1 5 15 135,000 140,000 Must Fund YMCA Martin Luther King Community Center Recreation Program 2 1 1 1 5 30,000 20,000 Arc Theraputic Recreation Scholarship Fund 1 1 -1 1 2 14,300 6,000 Pasco Domestic Violence Outreach 1 1 -1 1 3 70,000 18,000 Impact! Compassion Center 44,200 0 Improving Educational Equity in Benton/Franklin 2 1 1 1 5 54,212 10,000 PSK Equipment 4 2 1 2 9 35,000 58,000 Housing Authority City of Pasco/Franklin County 4 3 1 5 13 514,000 0 CHIP Minor Rehab Program 4 3 1 5 13 125,000 85,000 Peanuts Park North Refurbishment 4 2 1 2 9 50,000 0 Play Ground Equipment 4 2 1 2 9 100,000 0 Code Enforcement Officers-Rental Inspectors 4 3 1 5 13 210,000 82,000 Code & Community Engagement 4 3 1 5 13 10,000 10,000 Section 108 Debt Payment 6 3 1 5 15 250,000 250,000 Must Fund Façade Improvement Program 5 2 -1 3 9 25,000 25,000 0 0 0 0 0 1 thru 4= C 1 thru 5= C 5 thru 9= B 6 thru 10= B 10 and Above = A 11 and Above= A 0 2 4 6 8 10 12 14 16 Total Score 2025 CDBG Fund Summary BGAP2024-003 Planning Commission Meeting Proposals-Recommendations OPTION 1 Attachment 1 Page 1 PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG Match Agency Requested Staff Recommend Activity GoalStrat Obj Risk Priority 1 1 City of Pasco-Community & Economic Development CDBG Program Administration 135,000.00 $135,000.00 Admin & Planning All 0-Low All 2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 30,000.00 30,000.00 $12,000.00 Public Service 3 3-Low Average 2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 35,000.00 14,300.00 $10,540.00 Public Service 3 3-Low Average 2 4 Domestic Violence Services of Benton/Franklin County Pasco Maripositas Outreach 30,000.00 70,000.00 $10,000.00 Public Service 3 6-Med Average 2 5 iMPACT! Compassion Center Homeless Prevention & Intervention Program 54,500.00 44,200.00 $0.00 Public Service 3 11-HIGH High 2 6 League of Education Voters Foundation Improving Educational Equity in Benton/Franklin Counties 35,000.00 54,212.00 $12,000.00 Public Service 3 6-Med Average 3 7 City of Pasco- Administrative & Community Services PSK Equipment 35,000.00 $14,000.00 Economic Opportunties 2 4-Low Low 3 15 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00 $15,000.00 Economic Opportunties 2 7-Med High 4 8 Housing Authority of the City of Pasco & Franklin County 2025 Locals CDBG Improvements 514,000.00 $60,000.00 Housing 1 13-High High 4 9 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00 $60,000.00 Housing 1 4-Low High 5 10 City of Pasco- Administrative & Community Services Peanuts Park North Refurbishment 200,000.00 50,000.00 $12,000.00 Public Facilities 2 8-Med Low 5 11 City of Pasco- Administrative & Community Services ADA Improvements- Playground Equipment 100,000.00 $12,000.00 Public Facilities 2 8-Med Low 6 12 City of Pasco-Community & Economic Development Code Enforcement Rental Inspector 90,000.00 210,000.00 $70,000.00 Code Enforcement 1 0-Low High 6 13 City of Pasco-Community & Economic Development Code & Community Program - Community Engagement- Material only 10,000.00 $5,000.00 Code Enforcement 1 3-Low High 8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00 250,000.00 Debt Payment N/A 474,500.00 1,666,712.00 677,540.00 0.00 2024 Estimated Entitlement 677,540$ $135,508 20% CAP ADMIN CDBG Prior year & Program Income $101,631 15% CAP PUBLIC SERVICES CDBG Funds Available (Entitlement, Prior Year & Program Income)677,540$ Proposals Received 1,666,712$ $135,000.00 19% ADMIN SURPLUS/DEFICIT (989,172)$ $44,540.00 6.57% PUBLIC SERVICES 2025 Proposals Recommended 7/11/2024 2025 CDBG Fund Summary BGAP2024-003 Planning Commission Meeting Proposals-Recommendations OPTION 2 Attachment 1 Page 1 PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG Match Agency Requested Staff Recommend Activity GoalStrat Obj Risk Priority 1 1 City of Pasco-Community & Economic Development CDBG Program Administration 135,000.00 $135,000.00 Admin & Planning All 0-Low All 2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 30,000.00 30,000.00 $10,270.00 Public Service 3 3-Low Average 2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 35,000.00 14,300.00 $0.00 Public Service 3 3-Low Average 2 4 Domestic Violence Services of Benton/Franklin County Pasco Maripositas Outreach 30,000.00 70,000.00 $0.00 Public Service 3 6-Med Average 2 5 iMPACT! Compassion Center Homeless Prevention & Intervention Program 54,500.00 44,200.00 $0.00 Public Service 3 11-HIGH High 2 6 League of Education Voters Foundation Improving Educational Equity in Benton/Franklin Counties 35,000.00 54,212.00 $10,270.00 Public Service 3 6-Med Average 3 7 City of Pasco- Administrative & Community Services PSK Equipment 35,000.00 $15,000.00 Economic Opportunties 2 4-Low Low 3 15 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00 $15,000.00 Economic Opportunties 2 7-Med High 4 8 Housing Authority of the City of Pasco & Franklin County 2025 Locals CDBG Improvements 514,000.00 $60,000.00 Housing 1 13-High High 4 9 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00 $60,000.00 Housing 1 4-Low High 5 10 City of Pasco- Administrative & Community Services Peanuts Park North Refurbishment 200,000.00 50,000.00 $35,000.00 Public Facilities 2 8-Med Low 5 11 City of Pasco- Administrative & Community Services ADA Improvements- Playground Equipment 100,000.00 $12,000.00 Public Facilities 2 8-Med Low 6 12 City of Pasco-Community & Economic Development Code Enforcement Rental Inspector 90,000.00 210,000.00 $70,000.00 Code Enforcement 1 0-Low High 6 13 City of Pasco-Community & Economic Development Code & Community Program - Community Engagement- Material only 10,000.00 $5,000.00 Code Enforcement 1 3-Low High 8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00 250,000.00 Debt Payment N/A 474,500.00 1,666,712.00 677,540.00 0.00 2024 Estimated Entitlement 677,540$ $135,508 20% CAP ADMIN CDBG Prior year & Program Income $101,631 15% CAP PUBLIC SERVICES CDBG Funds Available (Entitlement, Prior Year & Program Income)677,540$ Proposals Received 1,666,712$ $135,000.00 19% ADMIN SURPLUS/DEFICIT (989,172)$ $20,540.00 3.03% PUBLIC SERVICES 2025 Proposals Recommended 7/11/2024 2025 CDBG Fund Summary BGAP2024-003 Planning Commission Meeting Proposals-Recommendations OPTION 3 Attachment 1 Page 1 PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG Match Agency Requested Staff Recommend Activity GoalStrat Obj Risk Priority 1 1 City of Pasco-Community & Economic Development CDBG Program Administration 135,000.00 $135,000.00 Admin & Planning All 0-Low All 2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 30,000.00 30,000.00 $0.00 Public Service 3 3-Low Average 2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 35,000.00 14,300.00 $0.00 Public Service 3 3-Low Average 2 4 Domestic Violence Services of Benton/Franklin County Pasco Maripositas Outreach 30,000.00 70,000.00 $0.00 Public Service 3 6-Med Average 2 5 iMPACT! Compassion Center Homeless Prevention & Intervention Program 54,500.00 44,200.00 $0.00 Public Service 3 11-HIGH High 2 6 League of Education Voters Foundation Improving Educational Equity in Benton/Franklin Counties 35,000.00 54,212.00 $0.00 Public Service 3 6-Med Average 3 7 City of Pasco- Administrative & Community Services PSK Equipment 35,000.00 $24,180.00 Economic Opportunties 2 4-Low Low 3 15 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00 $25,000.00 Economic Opportunties 2 7-Med High 4 8 Housing Authority of the City of Pasco & Franklin County 2025 Locals CDBG Improvements 514,000.00 $60,000.00 Housing 1 13-High High 4 9 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00 $60,000.00 Housing 1 4-Low High 5 10 City of Pasco- Administrative & Community Services Peanuts Park North Refurbishment 200,000.00 50,000.00 $24,180.00 Public Facilities 2 8-Med Low 5 11 City of Pasco- Administrative & Community Services ADA Improvements- Playground Equipment 100,000.00 $24,180.00 Public Facilities 2 8-Med Low 6 12 City of Pasco-Community & Economic Development Code Enforcement Rental Inspector 90,000.00 210,000.00 $70,000.00 Code Enforcement 1 0-Low High 6 13 City of Pasco-Community & Economic Development Code & Community Program - Community Engagement- Material only 10,000.00 $5,000.00 Code Enforcement 1 3-Low High 8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00 250,000.00 Debt Payment N/A 474,500.00 1,666,712.00 677,540.00 0.00 2024 Estimated Entitlement 677,540$ $135,508 20% CAP ADMIN CDBG Prior year & Program Income $101,631 15% CAP PUBLIC SERVICES CDBG Funds Available (Entitlement, Prior Year & Program Income)677,540$ Proposals Received 1,666,712$ $135,000.00 19% ADMIN SURPLUS/DEFICIT (989,172)$ $0.00 0% PUBLIC SERVICES 2025 Proposals Recommended 8/12/2024 REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue THURSDAY, AUGUST 15, 2024 6:30 PM 1 To: Planning Commission From: Kristin Webb, Block Grant Administrator Subject: 2025 HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM ALLOCATION AND ANNUAL WORK PLAN (MF#BGAP2024-004) Background Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in 1996 making the City eligible for Federal HOME funds. The Agreement will expire in December 2024, which at that time changes can be made. Each year an annual action plan is required to be prepared and submitted to HUD for use of estimated funds for the following program year. Estimated Funds Available It is estimated that the 2025 annual entitlement grant to the HOME Consortium will be $652,569. Each member city is allocated an equal share of the entitlement after 10% Set-Aside for Administration, and 15% Set-Aside for Community Housing Development Organizations (CHDO). Pasco’s share of the entitlement is estimated to be $116,160 when the remaining funds are split equally between the three cities. HOME Program income estimated in 2025 is $100,000 and may be used for Down Payment Assistance, Tenant Based Rental Assistance, Owner Occupied Rehab, or an Eligible CHDO Project depending on need. These estimates are based on the 2024 HOME Allocation. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2025 activities will remain in question until the early part of the year when the HOME allocation is made by Congressional Resolution and an amendment to the Annual Action Plan may be necessary. If funding levels are lower than estimated, activity funding may need to be reallocated accordingly. Planning & Administration HUD regulations state that the amount of HOME Funds obligated within a program year to support planning and administration activities may not exceed 10% of the entitlement. This is awarded to Richland annually as the Lead Agency of the HOME Consortium to manage all activities. Member cities are provided funds for planning and administration from 10% of program income received from completed projects within their jurisdiction. CHDO Set-Aside Each year a minimum of 15% of the entitlement grant must be set-aside to help Community Housing Development Organizations (CHDO) to add to the permanent affordable housing stock. The CHDO set-aside funds may be combined with program income for a development project that will be selected through a competitive RFP process. Proposed Activities HOME funds are based on need and income eligibility and may be used anywhere within the city limits, however, neighborhoods designated as priority by Pasco City Council received first consideration. Funding is first targeted in the Longfellow and Museum neighborhoods, then within low-moderate income census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those areas, then they are used as needed within the Pasco City limits for the benefit of eligible low- 2 moderate income families. Funds may be reallocated between programs to meet community needs. 2025 Funding Source Budget Entitlement & Estimated Program Income $216,160 2025 Proposed Activities Program Administration $10,000 Down Payment Assistance Program $10,000 Tenant Based Rental Assistance Program $98,080 Rehabilitation/Acquisition $98,080 $216,160 Recommendations After discussions and staff evaluation, it is recommended that anticipated 2025 HOME entitlement funds be allocated to the First Time Homebuyer Down Payment Assistance Program, Tenant Based Rental Assistance Program and Owner-Occupied Rehabilitation. The activities set forth above would best meet the City’s Consolidated Plan and be most effective in carrying out the objectives for the City in 2025. If conditions of the housing market make it difficult to use funds as planned, Pasco may consider joining forces with Kennewick and Richland to allocate unused funds for CHDO acquisition and/or infrastructure for low-income rental housing projects as permitted in the interlocal agreement. Your review and recommendation to the City Council would be appreciated. Motion I move the Planning Commission forward the recommendations as presented (or amended) to the City Council Workshop for Consideration. REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue – Remote THURSDAY, August 15, 2024 6:30 PM 1 To: Planning Commission Subject: CA2024-001: Overnight Truck Parking and Habitation Code Amendment Background The City of Pasco received a request from B4 Development (Applicant) to initiate a text amendment to Title 25 of the Pasco Municipal Code (PMC), aiming to accommodate overnight truck habitation. This proposed use is distinct from other uses in the PMC, such as off-street parking lots and truck stops. This request entails establishing designated areas for drivers to sleep or reside in their trucks overnight as a site’s primary use, a matter not currently addressed by the existing code. As of now, overnight truck habitation is not explicitly defined within PMC Title 25. However, according to PMC 25.120.020 and PMC 25.125.020, "All uses not otherwise prohibited by law" are permitted within the I-2 and I-3 zoning districts, respectively. Hence, overnight truck habitation is permitted in these districts as a recognized use. The purpose of the code amendment is to delineate overnight truck habitation as a designated use within the Pasco Municipal Code. This involves specifying the zoning districts where this use would be permitted either as a matter of right or through a special permit process, and to formulate suitable development standards that objectively regulate aspects such as site design, layout, and environmental considerations. Planning Commission Summary (January – July 2024) January At the January 18, 2024 Planning Commission meeting, the Applicant spoke to the needs and benefits of overnight truck parking facilities to the region, and Staff asked the Planning Commission to ask if there was interest enough to develop an ordinance to address overnight truck parking and habitation. The Commissioners requested additional information about the need for truck parking so a follow up presentation was prepared by Staff for the February 15, 2024 Planning Commission meeting. During the February 2024 Planning Commission meeting discussions focused on potential development regulations for overnight truck habitation facilities. Key topics included site design and layout considerations to mitigate visual and noise impacts, infrastructure and utilities provisions, safety and security measures, environmental considerations, accessibility and amenities provisions, community compatibility, traffic management, and emergency preparedness. The Planning Commission discussed the importance of addressing these aspects to ensure the compatibility of overnight truck habitation facilities with surrounding communities and to minimize negative impacts on traffic, environment, and community aesthetics. A broader question raised during the Planning Commission deliberations was the overall impact of such use, and value of a by- right approval process for the proposed use on industrially zoned property, and a requirement of special permit approval in commercially zoned property. Additionally, the Planning Commission 2 expressed interest in community engagement and input, particularly from potentially affected neighborhoods and residents. At the April 18, 2024 Planning Commission meeting, Commissioners requested from staff information regarding buffer distances from residential uses, a comparison of potential provisions of the use to the Residential [Recreational Vehicle] Parks (PMC Title 19) requirements, traffic considerations, minimum site size requirements, and information related to existing properties that have some overnight truck habitation areas and lots designated for truck storage. A concern was expressed at the meeting for the potential impacts that overnight truck habitation may have within commercially zoned districts as they are more likely to be in areas adjacent to residential uses than industrial zoning districts. At the May 16, 2024 Planning Commission meeting, the Commissioners emphasized the need for security, lighting, fencing, and felt that Overnight Truck Habitation was only appropriate in industrial zoning districts and not appropriate as a primary use in commercial zoning districts. The Applicant wished to have Overnight Truck Habitation as conditional use in the C-3 zoning district that would be approved via Special Permit with no additional municipal code requirements. During the July 18, 2024 Planning Commission meeting, the draft ordinance was reviewed by the Commission who refined the draft language. Comments/Direction Staff Received from Planning Commission: The below chart summarizes Planning Commissioner direction and discussion regarding draft ordinance rules and regulations. Overnight Truck Parking & Habitation Regulations Zoning District C-3 I-1 I-2 I-3 Permitted as Primary Use? Use in C-3 is not necessary/does not belong Special Permit Allowed Outright Special Permit Maximum Stay Should have maximum stay; 24-48 hours Access Route to/from Site • No increased truck traffic on Road 68, Broadmoor, Harris, and Road 100 • Sites should be located strategically off of the interstate with the least amount of disruption to C-3 zones or any other areas • Restricted to Truck Routes 3 Zoning District cont. C-3 I-1 I-2 I-3 Buffers • From Residential Neighborhoods: 1,000 feet; 2,000 feet • Buffer required from Residential Zoned Land; 1,000 feet • Buffer from parks Facility Design • RV Park standards/best practices • Establish maximum/minimum site size • Account for turning truck radius Parking & Drive Isle Surface Surface should be specified, striped Security Gated and fenced for both primary and accessory truck parking Lighting • Control Light Pollution • Lit to keep crime down/prevent congregation of not- so-desirable activities Landscaping & Screening • RV Park standards/best practices • Storage Unit requirements Signage • Code Enforcement number • County Health District Number Solid Waste A monitor to keep the site clean Amenities Required • Restrooms • Green area • Dog Park/Pet amenities • Potable water Traffic Impact • Traffic assessment to prevent heavy traffic going through residential neighborhoods • Prevent traffic backing up from turning trucks In the Industrial area traffic analysis is not required Environmental Impact Trucks leaking oil into the ground Miscellaneous • Code enforcement monitoring of facility • Concerned how the facilities in the I-1 will look from the highway • Revoke permit approval if site is not kept up over the years • Control noise pollution 4 Draft Ordinance Highlights: The below chart highlights rules and regulations in the draft ordinance; text added since the July 18, 2024 workshop is in red. Overnight Truck Parking & Habitation Zoning District C-3 I-1 I-2 I-3 Permitted as Primary Use? PR O H I B I T E D Conditional Use, Special Permit Required Maximum Stay 72 hours in a 96-hour period Access Route to/from Site Highways and Local Truck Routes per PMC 10.80.040 Buffer from Residential & Mixed-Use Zoned Land 1,000 feet, no buffer reduction Buffer from Existing Residential Uses 1,000 feet, no buffer reduction Facility Design • Maximum size 15 acres • Designed for a minimum 67-foot wheel base tractor-trailer • Tractor-trailer parking stall must accommodate a 74-foot truck and striped Parking & Drive Isle Surface Pavement Security • 24-hour on-site management • Automatically closing gate w/ security camera • Perimeter fencing required for Primary Use & Accessory Use Lighting .5 – 7.5 footcandles on pavement w/ 3:1 uniformity ratio Landscaping & Screening • Chapter 25.180 Industrial zone requirements apply. • Language added from Ch 25.160 PMC RV Park Signage • 24/7 management phone number • Truck Route Map • Code Enforcement phone number • Benton Franklin Health District phone number 5 Zoning District cont. C-3 I-1 I-2 I-3 Solid Waste PR O H I B I T E D • 1 Outdoor commercial trashcan per 5 stalls • Facilities shall be maintained free of litter and garbage. • Language added from Ch 25.160 PMC RV Park • Commercial Dumpster Amenities Required • Permanent Single Occupancy Restrooms connected to city sewer and temperature controlled. • Pet relief areas • Potable water • Additional amenities required per facility size per 30 stalls Accessory Uses • Management and maintenance buildings, guard houses, recreational facilities, restrooms, showers, laundry facilities, other uses complementary to primary use Next Steps The Applicant had targeted a specific property to develop into Overnight Truck Parking and Habitation when initiating the request for this text amendment. That property is currently zoned C-3, and more importantly within 1,000 feet of existing residential uses and residentially zoned land. Though, as proposed by the Planning Commission, this draft ordinance would exclude the Applicant’s target site and the Applicant is no longer pursing its development in relation to this ordinance, staff requests that codifying Overnight Truck Parking and Habitation continue given the increased need for this land use as identified by the Washington State Department of Transportation. Staff requests the Planning Commission hold a second public hearing on the Overnight Truck Parking and Habitation draft ordinance to provide the public an opportunity to comment, as the first public hearing did not include a written ordinance. Ordinance – Amending PMC Title 25 - Zoning - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING PASCO MUNICIPAL CODE TITLE 25 “ZONING” TO ALLOW FOR OVERNIGHT TRUCK PARKING AND HABITATION. WHEREAS, freight truck parking shortages are a national concern affecting the safety of commercial motor vehicle drivers and other roadway users as well as the efficiency of U.S. supply chains; and WHEREAS, the need for safe freight truck parking has been identified by the United Stated Department of Transportation, the Federal Highway Administration, and Washington State Department of Transportation especially during the hours of 7PM to 5AM; and WHEREAS, overnight truck habitation (residing in a parked truck overnight) is not explicitly defined within the Pasco Municipal Code; and WHEREAS, this code amendment is intended to define overnight truck parking and habitation as a use within the Pasco Municipal Code. This involves specifying the zoning districts where this use would be permitted and establishing regulations regarding said use. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Section 25.15.170 of the Pasco Municipal Code (PMC) entitled “O definitions” is hereby amended and shall read as follows: 25.15.170 O DEFINITIONS. “Open space” means an unoccupied space open to the sky on the same lot with a building. Outdoor Storage. See definition under PMC 25.180.030. Overnight Truck Parking and Habitation. See definition under PMC 25.163.020. Section 3. Title 25 of the PMC entitled “Zoning” is hereby amended and shall read as follows: TITLE 25 ZONING Chapters: 25.05 Title – Purpose 25.10 Interpretation and Enforcement Ordinance – Amending PMC Title 25 - Zoning - 2 25.15 Definitions 25.20 Zoning Districts Established – Zoning Map 25.22 Zone District Standards 25.25 R-T Residential Transition District 25.30 R-S-20 Suburban District 25.35 R-S-12 Suburban District 25.40 R-S-1 Suburban District 25.45 R-1 Low Density Residential District 25.50 R-1-A Low Density Residential Alternate District 25.55 R-1-A2 Low Density Residential Alternate District 25.60 R-2 Medium Density Residential District 25.65 R-3 Medium Density Residential District 25.70 R-4 High Density Residential District 25.75 RP Residential Park District 25.80 O Office District 25.85 C-1 Retail Business District 25.90 C-2 Central Business District 25.95 Downtown Pasco Overlay District 25.97 Broadmoor Overlay District 25.100 C-3 General Business District 25.105 C-R Regional Commercial District 25.110 BP Business Park District 25.115 I-1 Light Industrial District 25.120 I-2 Medium Industrial District 25.125 I-3 Heavy Industrial District 25.127 Mixed-Use District 25.130 I-182 Corridor Overlay District 25.135 Commercial Corridors Design Standards 25.140 Planned Unit Development 25.145 Planned Density Development 25.150 Home Occupations 25.155 Density Increase 25.160 Recreational Vehicle Parks 25.161 Accessory Dwelling Units 25.162 Single Room Occupancy Housing 25.163 Overnight Truck Parking and Habitation. 25.165 Use Regulations 25.170 Nonconforming Uses 25.175 Site and Building Design Standards 25.180 Landscaping and Screening 25.185 Off-Street Parking 25.190 Airport Overlay District 25.195 Land Use Hearings by Examiner 25.197 Mineral Lands 25.200 Special Permits 25.205 Homeless Temporary Shelters Ordinance – Amending PMC Title 25 - Zoning - 3 25.210 Amendments and Rezoning 25.215 Comprehensive Plan 25.220 Annexation Procedure Section 4. That a new Chapter of the Pasco Municipal Code, 25.163, entitled “Overnight Truck Parking and Habitation” is hereby created and shall read as follows: CHAPTER 25.163 OVERNIGHT TRUCK PARKING AND HABITATION Sections: 25.163.010 Purpose. 25.163.020 Definition. 25.163.030 Permitted zones. 25.163.040 General requirements and development standards. 25.163.010 Purpose. (1) The purpose of this chapter is to improve the state of truck parking in Pasco by ensuring that Overnight Truck Parking and Habitation facilities are located, developed and occupied in accordance with standards and regulations which will protect the health, safety, general welfare and convenience of the users of such facilities and the residents of the City of Pasco. 25.163.020 Definition. “Overnight Truck Parking and Habitation Facility” means an off-street site where commercial vehicle drivers can park their vehicles, with or without an attached trailer, where said driver can access on-site amenities and sleep in their vehicle. 25.163.030 Permitted zones. An Overnight Truck Parking and Habitation facility is prohibited in all zoning districts as a primary or accessory use, other than the following zoning districts where it may be approved as a conditional use via special permit per Chapter 25.200 PMC: I-1 (Light Industrial District). I-2 (Medium Industrial District). I-3 (Heavy Industrial District). 25.163.040 Development standards. (1) Prohibited within 1,000 feet of Residential or Mixed-Use zoning districts, existing residential uses (Including Recreation Vehicle Parks that allow long-term stays. Excluding caretaker’s residences per PMC 25.165.060), parks, and schools. Ordinance – Amending PMC Title 25 - Zoning - 4 (2) Site access to and from US 12, US 395, SR 397, I-182 shall be via truck routes as identified in PMC 10.80.040. (3) Site access, layout and interior circulation must accommodate the safe and efficient movement of a minimum 67-foot wheel base tractor-trailer. (4) Parking stalls and drive isles shall be paved. Parking stalls for tractor trailers must be designed to accommodate a tractor trailer with minimum 74-foot length and appropriately striped. (5) Maximum facility size: 15 acres, including stormwater management areas and other appurtenances. (6) Maximum stay shall not exceed 72 hours in a 96-hour period. (7) Security. (a) Site shall have 24-hour on-site management. (b) Site shall have an access gate(s) that automatically close after each vehicle and pedestrian. Pedestrians must not be able to access site under, over or around closed gates. Vehicle gates shall be set back a minimum 80 feet from travel lane of public road used to access the site and be equipped with security camera(s). (c) Site shall have a perimeter fence. When Overnight Truck Parking & Habitation is an accessory use, perimeter fencing shall encompass area designated for Overnight Truck Parking & Habitation. (8) Lighting. Area enclosed by perimeter fencing shall be lit to provide adequate vision, comfort and safety of site users. Lighting shall be uniform within the permitter fencing, with no dark parches or pockets. All lighting fixtures serving the site shall be full cutoff fixtures as defined by the Illuminating Engineering Society of North America (IESNA). Minimum Footcandles on Pavement 0.5 foot-candles (fc) Maximum Footcandles on Pavement 7.5 fc Uniformity Ratio, Maximum:Minimum 3:1 Minimum Footcandles at five (5) feet Above Pavement 0.25 fc Maximum light trespass on adjacent properties .1 fc Ordinance – Amending PMC Title 25 - Zoning - 5 (9) Permanent Restrooms. Temperature controlled single-occupancy permanent restrooms, with a sink and toilet, shall be provided on-site per chart below. Restrooms shall be accessible whenever parking facility is in operation and connected to the City’s sewer utility. Truck Parking Stalls Minimum Number of Bathroom Stalls 1 to 15 1 16 to 35 2 36 to 55 3 56-80 4 81-110 5 111 to 150 6 Over 150 +1 per 50 (10) Solid Waste Disposal. Facilities shall be maintained free of litter and garbage. (a) Site shall have a minimum of one (1) commercial dumpster. (b) One (1) outdoor commercial trashcan shall be provided for every five (5) truck parking stalls. (11) On-site Amenities. (a) Water fountains or bottle fillers for potable water are required per table below: Truck Parking Stalls Minimum Number of Water Fountains or Bottle Fillers 1 to 50 1 51 to 100 2 101+ 3 (b) 100 square feet of pet relief area shall be provided for every 30 truck parking stalls. Area shall be a minimum of 10 feet wide, contain a trash receptacle, and provide pet waste bags. (c) One (1) additional amenity shall be provided per 30 truck parking stalls. Each of the following is considered one amenity: a secure shower, a clothes washer and dryer, outdoor seating for four people, vending machine(s) for both beverages and food. Additional features can be considered amenities at the discretion of the Community and Economic Development Director. (12) Landscaping and screening. In apparent cases of conflict between provisions, the most restrictive shall prevail. (a) Site must comply with Chapter 25.180 PMC. Truck parking stalls are considered Ordinance – Amending PMC Title 25 - Zoning - 6 parking lots for purposes of landscaping and screening. (b) All areas of the facility, including perimeter setback areas not utilized for drive isles, parking stalls, walkways, buildings, and amenity areas, shall be landscaped. (c) All landscaping and screening shall be maintained. (13) Signage. (a) A map of City truck routes or a QR code for such map posted online, the City of Pasco Code Enforcement phone number, and the Benton Franklin Health District phone number shall be posted at the exit gate of the site and one additional location. (b) The phone number to the on-site manager that is available 24 hours a day to handle site access and site maintenance issues shall be posted at the site entry gate and on the restroom building. (14) Accessory uses. Management and maintenance buildings, guard houses, recreational facilities, restrooms, showers, laundry facilities, and other uses and structures customarily incidental to the operation of an Overnight Truck Parking and Habitation facility are deemed to be permitted accessory uses. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance. Section 6. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 7. Effective Date. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Ordinance – Amending PMC Title 25 - Zoning - 7 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 202_. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________