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HomeMy WebLinkAbout4472 Resolution - Supplement No. 3 HLA LSOResolution – HLA PSA Supplement No. 3 for Lewis Street Overpass Project No. 13007 - 1 RESOLUTION NO. 4472 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE SUPPLEMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH HLA ENGINEERING AND LAND SURVEYING, INC. FOR THE LEWIS STREET OVERPASS PROJECT. WHEREAS, the City of Pasco (City) requires continuous professional engineering and project management services to successfully oversee the Lewis Street Overpass Project; and WHEREAS, on April 16, 2021, the City entered into Professional Services Agreement (PSA) No. 13007 with HLA Engineering and Land Surveying, Inc. ("HLA"), initially contracting for project management services at a cost of $100,000.00; and WHEREAS, due to evolving project needs and scope expansions, the City and HLA agreed to Supplemental Agreement No. 1 to PSA No. 13007 on June 28, 2022, increasing the funds by $150,000.00, and further to Supplemental Agreement No. 2 on December 29, 2023, adding an additional $45,000.00 for a total of $295,000.00; and WHEREAS, Supplemental Agreements No. 1 and No. 2 were executed under the authority level of the City Manager as both were within the permissible funding limits for such approval; and WHEREAS, the continued complexities and extended duration of the Lewis Street Overpass Project necessitates a further increase in project management services, leading to the proposal of a third Supplemental Agreement, increasing the project funds by an additional $305,000.00 for a total maximum amount of $600,000.00, thereby exceeding the City Manager’s authorization level and requiring City Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council hereby approves Supplement No. 3 to the Professional Services Agreement No. 13007 with HLA Engineering and Land Surveying, Inc., as detailed in Exhibit A attached hereto, authorizing additional funding to continue essential project management services. Be It Further Resolved, that the City Manager is hereby authorized, empowered, and directed to execute Supplement No. 3 on behalf of the City of Pasco; and to make minor substantive changes to the Agreement as necessary to fulfill the objectives of the Lewis Street Overpass Project. Be It Further Resolved, that this Resolution shall take effect immediately. Resolution – HLA PSA Supplement No. 3 for Lewis Street Overpass Project No. 13007 - 2 PASSED by the City Council of the City of Pasco, Washington, on this 5th day of August, 2024. APPROVED AS TO FORM: ___________________________ Kerr Ferguson Law, PLLC _____________________________ Pete Serrano Mayor ATTEST: _____________________________ Debra Barham, MMC City Clerk City Attorneys Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: III Section V, PAYMENT, shall be amended as follows: as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature Date DOT Form 140-063 Revised 09/2005 City of Pasco (WA) HLA Engineering & Land Surveying, Inc. April 16, 2021 13007 / 21-021 See "Exhibit B", Scope of Services attached hereto and made a part of this agreement. 12/31/2026 Total maximum payment amount shall be modified to $600,000.00 from $295,000.00. This encompasses the original agreement at: $100,000.00 + Supplement No. 1 ($150,000.00) + Supplement No. 2 ($45,000.00). 3 13007 / 21-021 HLA Engineering & Land Surveying, Inc. 2803 River Road Yakima, WA 98902 Fed Aid No. STPUS-HLP-3520(006)12/31/2026 Lewis Street Overpass $600,000.00 Project Management services for the following improvements: Construct a new overpass between 2nd Ave and Oregon Ave. A new overpass will replace the exisiting underpass which is deteriorating. WSDOT Agreement No. LA-7055 Mike T. Battle, PE - Principal Adam R. Lincoln - City Manager Negotiated Hourly Rate (NHR): Man Classification Hours Rate Cost ($) Senior Principal Engineer 0 x $263.00 =$0.00 Licensed Principal Land Surveyor 0 x $235.00 =$0.00 Licensed Principal Engineer 1100 x $235.00 $258,500.00 Licensed Professional Engineer 100 x $212.00 =$21,200.00 Licensed Professional Land Surveyor 0 x $191.00 =$0.00 Project Engineer II 100 $194.00 $19,400.00 Surveyor 0 x $141.00 =$0.00 CAD Technician 0 x $153.00 =$0.00 Contract Administrator III 20 x $159.00 =$3,180.00 Administrative/Clerical 0 x $95.00 =$0.00 Total NHR =$302,280.00 Reimbursables: Mileage 4352 x 0.63$ $2,720.00 Reproduction Expenses $0.00 $2,720.00 Grand Total $305,000.00 Prepared by: Michael Uhlman, PE Date: 04/17/2024 Independent Estimate for Consultant Services EXHIBIT A Lewis Street Overpass Project Name: CN Engineering SCOPE OF WORK FOR HLA ENGINEERING AND LAND SURVEYING, INC. (HLA) Project Description: Project Management Services The City of Pasco (City) requests HLA assistance with management of various City projects on a part-time basis. Scope of Services: HLA will provide general project management services, operating as an extension of staff. This work includes leading and tracking assigned City projects; monitoring budgets and schedules; performing review of engineering plans, specifications, and opinions of costs; coordinating with project design teams, including outside consultants; and reporting to GIP Manager and staff. Assumptions: 1.HLA will provide approximately twenty (20) hours per week of project management services on an as-requested basis. 2.Service will be provided primarily from HLA offices, and secondarily from Pasco City Hall. 3.HLA personnel will reside at Pasco City Hall up to two (2) days per week. 4.Of the twenty (20) hours, HLA will spend up to three (3) hours per trip traveling to and from Pasco City Hall. 5.Deliverables and work efforts will be in collaboration with City staff. 6.City will provide office space, internet connection, and access to City server as required. 7.HLA will provide a laptop, vehicle, and cell phone. Time of Performance: Project management services will be provided through December 31, 2026, following approval, and that project management services will be conducted for various projects, as directed by the City. EXHIBIT B