HomeMy WebLinkAbout4472 Resolution - Supplement No. 3 HLA LSOResolution – HLA PSA Supplement No. 3 for Lewis Street Overpass Project No. 13007 - 1
RESOLUTION NO. 4472
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE SUPPLEMENT NO. 3
FOR THE PROFESSIONAL SERVICES AGREEMENT WITH HLA
ENGINEERING AND LAND SURVEYING, INC. FOR THE LEWIS STREET
OVERPASS PROJECT.
WHEREAS, the City of Pasco (City) requires continuous professional engineering and
project management services to successfully oversee the Lewis Street Overpass Project; and
WHEREAS, on April 16, 2021, the City entered into Professional Services Agreement
(PSA) No. 13007 with HLA Engineering and Land Surveying, Inc. ("HLA"), initially contracting
for project management services at a cost of $100,000.00; and
WHEREAS, due to evolving project needs and scope expansions, the City and HLA
agreed to Supplemental Agreement No. 1 to PSA No. 13007 on June 28, 2022, increasing the funds
by $150,000.00, and further to Supplemental Agreement No. 2 on December 29, 2023, adding an
additional $45,000.00 for a total of $295,000.00; and
WHEREAS, Supplemental Agreements No. 1 and No. 2 were executed under the authority
level of the City Manager as both were within the permissible funding limits for such approval;
and
WHEREAS, the continued complexities and extended duration of the Lewis Street
Overpass Project necessitates a further increase in project management services, leading to the
proposal of a third Supplemental Agreement, increasing the project funds by an additional
$305,000.00 for a total maximum amount of $600,000.00, thereby exceeding the City Manager’s
authorization level and requiring City Council approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council hereby approves Supplement No. 3 to the Professional Services
Agreement No. 13007 with HLA Engineering and Land Surveying, Inc., as detailed in Exhibit A
attached hereto, authorizing additional funding to continue essential project management services.
Be It Further Resolved, that the City Manager is hereby authorized, empowered, and
directed to execute Supplement No. 3 on behalf of the City of Pasco; and to make minor substantive
changes to the Agreement as necessary to fulfill the objectives of the Lewis Street Overpass
Project.
Be It Further Resolved, that this Resolution shall take effect immediately.
Resolution – HLA PSA Supplement No. 3 for Lewis Street Overpass Project No. 13007 - 2
PASSED by the City Council of the City of Pasco, Washington, on this 5th day of August,
2024.
APPROVED AS TO FORM:
___________________________
Kerr Ferguson Law, PLLC
_____________________________
Pete Serrano
Mayor
ATTEST:
_____________________________
Debra Barham, MMC
City Clerk City Attorneys
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
City of Pasco (WA)
HLA Engineering & Land Surveying, Inc.
April 16, 2021 13007 / 21-021
See "Exhibit B", Scope of Services attached hereto and made a part of this agreement.
12/31/2026
Total maximum payment amount shall be modified to $600,000.00 from $295,000.00. This encompasses the
original agreement at: $100,000.00 + Supplement No. 1 ($150,000.00) + Supplement No. 2 ($45,000.00).
3
13007 / 21-021
HLA Engineering & Land Surveying, Inc.
2803 River Road
Yakima, WA 98902
Fed Aid No. STPUS-HLP-3520(006)12/31/2026
Lewis Street Overpass $600,000.00
Project Management services for the following improvements:
Construct a new overpass between 2nd Ave and Oregon Ave. A new overpass will replace the exisiting
underpass which is deteriorating.
WSDOT Agreement No. LA-7055
Mike T. Battle, PE - Principal Adam R. Lincoln - City Manager
Negotiated Hourly Rate (NHR):
Man
Classification Hours Rate Cost ($)
Senior Principal Engineer 0 x $263.00 =$0.00
Licensed Principal Land Surveyor 0 x $235.00 =$0.00
Licensed Principal Engineer 1100 x $235.00 $258,500.00
Licensed Professional Engineer 100 x $212.00 =$21,200.00
Licensed Professional Land Surveyor 0 x $191.00 =$0.00
Project Engineer II 100 $194.00 $19,400.00
Surveyor 0 x $141.00 =$0.00
CAD Technician 0 x $153.00 =$0.00
Contract Administrator III 20 x $159.00 =$3,180.00
Administrative/Clerical 0 x $95.00 =$0.00
Total NHR =$302,280.00
Reimbursables:
Mileage 4352 x 0.63$ $2,720.00
Reproduction Expenses $0.00
$2,720.00
Grand Total $305,000.00
Prepared by: Michael Uhlman, PE Date: 04/17/2024
Independent Estimate for Consultant Services
EXHIBIT A
Lewis Street Overpass
Project Name:
CN Engineering
SCOPE OF WORK
FOR
HLA ENGINEERING AND LAND SURVEYING, INC. (HLA)
Project Description:
Project Management Services
The City of Pasco (City) requests HLA assistance with management of various City projects on a
part-time basis.
Scope of Services:
HLA will provide general project management services, operating as an extension of staff. This
work includes leading and tracking assigned City projects; monitoring budgets and schedules;
performing review of engineering plans, specifications, and opinions of costs; coordinating with
project design teams, including outside consultants; and reporting to GIP Manager and staff.
Assumptions:
1.HLA will provide approximately twenty (20) hours per week of project management
services on an as-requested basis.
2.Service will be provided primarily from HLA offices, and secondarily from Pasco City Hall.
3.HLA personnel will reside at Pasco City Hall up to two (2) days per week.
4.Of the twenty (20) hours, HLA will spend up to three (3) hours per trip traveling to and from
Pasco City Hall.
5.Deliverables and work efforts will be in collaboration with City staff.
6.City will provide office space, internet connection, and access to City server as required.
7.HLA will provide a laptop, vehicle, and cell phone.
Time of Performance:
Project management services will be provided through December 31, 2026, following approval,
and that project management services will be conducted for various projects, as directed by the
City.
EXHIBIT B