HomeMy WebLinkAbout2024.06.18 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, June 18, 2024; Pasco City Hall, Council Chambers & GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:01 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich (only attended the Executive Session remotely), and
Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Senior Accountant Veronica Perez, Parks &
Recreation Director Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No comments were made.
EXECUTIVE SESSION
The PPFD Board adjourned into Executive Session at 4:04 PM for 15
minutes, returning at 4:19 PM, to consider site selection or acquisition of
real estate purchase or lease if likelihood that disclosure would increase
price per RCW 42.30.110(1)(b) with the PPFD Executive Director and
Mark Greenough (outside attorney attending remotely), Jake Hartwig
and Heath Gardner.
Mr. Morrissette called the meeting back to order at 4:20 PM.
APPROVAL OF MINUTES
Approve PPFD Board May 2024 Meeting Minutes
MOTION: Ms. Bowdish moved to approve the PPFD Board minutes
from the May 21, 2024, meeting. Dr. Jilek seconded. Motion carried
unanimously.
CLAIMS APPROVAL
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Approval of PPFD Monthly Accounts Payable Claims
Ms. Buckley provided a brief overview of the accounts payable.
MOTON: Dr. Jilek moved to approve the May 2024 PPFD claims
(accounts payable) in the amount of $324,433.84. Ms. Bowdish
seconded. Motion carried unanimously.
FINANCIAL REPORT
May 2024 Balance Sheet, Budget Performance Report, and Local
Tax Distribution Report
Ms, Buckley provided a brief overview of the May 2024 financial reports.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
1. OAC Meeting Report (Gillespie)
Ms. Gillespie reported that minimal progress has been made due to the lack of
the purchase of land for this project. She noted that the committee reviewed a
variety of orientation options of the building on the sites and there was a
presentation on the various pool construction options. Lastly she announced a
recent invitation to visit an aquatic facility in Missouri.
Audit & Finance Committee (Mark Morrissette & Caroline Bowdish;
Alternate Spencer Jilek)
1. Property Acquisition and Project Finance Report
Mr. Morrissette and Mr. Gardner reported on estimated construction costs and
operating costs for the aquatics facility.
Mr. Gardner distributed a three -page report and included the operating costs, the
road improvements cost and the key take-aways from a seven-year cash flow
model.
The PPFD Board, Mr. Gardner, Mr. Watkins, and Ms. Buckley continued
discussion of the estimated projections presented.
OLD BUSINESS
Page 2 of 4
Status of Excess Cash Deposit Alternative to Local Government
Investment Pool (LGIP) (Ferguson)
Mr. Ferguson explained that the Local Government Investment Pool approved at
the May 2024 PPFD Board meeting cannot be utilized. He cited RCW
82.14.048(4)(a) Sales and Use Taxes for Public Facilities Districts for voter
approved funds stating that those funds have to be used for the facility and
cannot be invested in the market. He stated that placing the funding in a savings
account, a money market, or Certificate of Deposit would be appropriate.
The PPFD Board's consensus instructed Mr. Watkins to prepare a policy for
placing the sales tax revenue in money market accounts and possibly US
Treasury accounts and bring it back to the next meeting for approval.
NEW BUSINESS
Resolution 2024-04 — Acquisition of Real Property (Watkins)
Mr. Watkins expressed excitement at the proposed purchase of real property for
the site of the Pasco Public Facilities District's Aquatics Facility. He displayed a
map of the property and noted that there would be a shared construction of a
road. He stated that the purchase and sale agreement totaled $3,554,500 for 10
acres with an option to purchase an additional 3 acres for approximately
$1,050,000.
Dr. Jilek supported purchasing 13 acres instead of 10 acres.
MOTION: Dr. Jilek moved to amend Resolution No. 2024-04 to
purchase an additional 3 acres of land, for a total of 13 acres, in the
Broadmoor area to build the Aquatic Facility. Ms. Bowdish seconded.
Motion carried unanimously.
MOTION: Dr. Jilek moved to adopt amended Resolution No. 2024-04,
authorizing the acquisition of real property in connection with the
acquisition, construction, and equipping of an Aquatic Facility, and
ratifying, confirming, and approving the execution and delivery of
agreements therewith. Ms. Gillespie seconded. Motion carried
unanimously by roll call vote.
Travel Policy and Visit to Comparable Aquatics Facility (Matt
Watkins)
Mr. Watkins explained that the PPFD needs a travel policy in place prior to the
delegation of two PPFD Board members and key staff to travel to view an
aquatics facility in Missouri.
Mr. Ferguson confirmed that a travel policy is a requirement of all Public Facilities
Districts. He provided an overview of the proposed travel policy.
Page 3 of 4
MOTION: Dr. Jilek moved to approve Resolution No. 2024-05, adopting
a PPFD Travel Policy. Ms. Bowdish seconded. Motion carried
unanimously.
MOTION: Dr. Jilek moved to approve Dr. Jilek, Ms. Gillespie, Mr.
Watkins, Mr. Dotta and a PPFD Ambassador to travel to Blues Springs,
Missouri in July 2024 to visit an aquatic Facility. Ms. Gillespie seconded.
Motion carried unanimously.
OTHER BUSINESS
PPFD Executive Director Report (Matt Watkins)
Mr. Watkins thanked the PPFD Board for approving the purchase of the land and
listed the next steps. He reminded the PPFD Board of that the presentation to the
Pasco City Council was scheduled for June 24, 2024. Lastly, he noted that there
will be an update the Bouten Construction Company/NAC agreement due to the
delay of the land purchase.
Owner's Representative Report (Heath Gardner)
Mr. Gardner reported that with the purchase of the land, the validation report
should be ready for the PPFD Board at the next meeting.
Next PPFD Board Meeting
MOTION: Dr. Jilek moved to change the July meeting date from July 16,
2024, to July 23, 2024. Ms. Gillespie seconded. Motion carried
unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:19 pm.
PASSED AND APPROVED THIS�O�DAY OF El , 20ZC
APPROVED:
Mark Morriss tte, President Debra Barham, CMC
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