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HomeMy WebLinkAbout2024.07.18 Planning Commission Meeting PacketAGENDA PLANNING COMMISSION SPECIAL MEETING City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, JULY 18. 2024 6:30 PM This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.com/psctvlive. Audio equipment available for the hearing impaired; contact staff for assistance. Please silence your cell phones. Thank you. I. CALL TO ORDER II. PLEDGE OF ALLEGENCE III. ROLL CALL: Declaration of Quorum IV. WELCOME AND ANNOUNCEMENTS V. APPROVAL OF MINUTES Planning Commission meeting minutes from June 20, 2024. VI. OLD BUSINESS None VII. PUBLIC HEARINGS • 2025 Community Development Block Grant (CDBG) Program Allocation MF#BGAP 2024-003 VIII. WORKSHOP • CA2024-001 – Overnight Truck Habitation IX. OTHER BUSINESS None X. AJOURNMENT PLANNING COMMISSION MEETING MINUTES City Hall - Council Chambers 525 North Third Avenue Pasco, Washington THURSDAY, JUNE 20, 2024 6:30 PM Planning Commission Meeting Minutes Page 1 of 7 June 20, 2024 CALL TO ORDER City of Pasco Planning Commission meeting was called to order at 6:30 p.m., by Chair Jerry Cochran. PLEDGE OF ALLEGIANCE Acting Chair Lehrman led the Pledge of Allegiance. ROLL CALL Commissioners Present: Rosa Torres, Mitchell Moffitt, Kim Lehrman, Paul Mendez and Abel Campos, a quorum was declared. Commissioners Excused: Dana Crutchfield, Rachel Teel, Jay Hendler, and Jerry Cochran Staff Present: Kristin Webb, Community and Economic Block Grant Administrator and Carmen Patrick, Administrative Assistant II WELCOME AND ANNOUNCEMENTS Acting Chair Lehrman explained the Planning Commission is an advisory board made up of volunteers appointed by City Council. She further explained the purpose of the Planning Commission was to provide recommendations to City Council regarding changes to the City’s Comprehensive Plan, Land Use Updates, Block Grant Allocations and Zoning Code. The Planning Commission is tasked with considering the long-term growth and development of the community, the impact of land use decisions on community, livability, economic opportunity, housing affordability, public services, and the environment. Acting Chair Lehrman reminded the audience tonight’s proceedings were being broadcast live on City of Pasco’s Facebook page and on Charter Cable PSC Channel 191 and will be rebroadcast several times during the next month. She stated the meeting was also being recorded and could be watched on City of Pasco’s website, which is Pasco-wa.gov. Click on the VIDEO ON DEMAND link and make your selection there. Chair Cochran stated copies of the meeting agenda were available on the back table. She then asked that everyone silence cell phones to prevent interruptions during the meeting. For those present this evening, when you are given the opportunity to address the Commission, please come to the podium, speak clearly into the microphone, and state your name and city of address for the record. Acting Chair Lehrman reminded the audience and the Planning Commission that Washington State Law requires public meetings like the one being held this evening not only be fair, but also appear to be fair. In addition, Washington State Law prohibits Planning Commission members from participating in discussions or decisions in which the member may have a direct interest or may be either benefited or harmed by the Planning Commission’s decision. An objection to any Planning Commission member hearing any matter on tonight’s agenda needs to be aired at this time or it will be waived. Planning Commission Meeting Minutes Page 2 of 7 June 20, 2024 Acting Chair Lehrman asked if there were any Planning Commission members who have a declaration at this time regarding any of the items on the agenda.  No declarations were heard. Acting Chair Lehrman asked if anyone in the audience objected to any Planning Commission member hearing any of the items on the agenda.  No declarations were heard. Acting Chair Lehrman stated the Planning Commission needed and valued public input explaining it helped the Commission understand the issues more clearly and allowed for better recommendations to City Council. Furthermore, in many cases, this could be the only forum for the public to get facts and opinions placed into the official record and City Council will use to make the Commission’s decision. He encouraged those present to take full advantage of this opportunity. APPROVAL OF MINUTES Commissioner Mendez moved to approve the May 16, 2024, meeting minutes, seconded by Commissioner Moffitt, motion passed unanimously. OLD BUSINESS None PUBLIC HEARINGS A. 2025 Community Development Block Grant (CDBG) Program Allocations MF# BGAP2024-003 Kristin Webb summarized the 2025 Community Development Block Grant annual work plan and allocation in a few points: • The Head approves a Five-year Consolidated Plan outlining goals and strategies for funding over the next five years. • The consortium will begin work on the 2029 consolidated plan in July, submitting an annual action plan each year to guide activities. • At the end of each fiscal year, the Consolidated Annual Plan Evaluation Report (CAPER) evaluates the performance of the annual action plan. • Citizen participation is mandatory throughout, with opportunities for public comment. For 2020-2024, the goals include: • Increasing and preserving affordable housing through down payment assistance and owner- occupied rehab programs. • Supporting community development, neighborhood revitalization, and economic development through projects like Peanuts Parks. • Providing homeless interventions and public services through initiatives like those by YMCA and the Arc of Tri-Cities. The available funds for 2025 amount to $677,540. Planning Commission Meeting Minutes Page 3 of 7 June 20, 2024 2025 CDBG Program Timeline: May 31 – Application Deadline June 20 – Planning Commission Public Hearing July 18 – Planning Commission Action July 18 – End Public Comment Period for AAP August 12 – City Council Workshop August 19 – City Council Action Update Allocation for final submission to HUD Kristin Webb addressed the Commission regarding the HOME Program Allocation and the funds available this next year, which will be $216,160.00. Applicants: YMCA of Tri Cities, Rob Wilkinson represented and stated, our ask this year, we've asked for 30,000, which is a $5,000 increase, and we've done so just due to the rising cost of staffing and the associated costs to do business and to keep our rates affordable. Second thing I'll mention is the Y has been in collaboration with the City of Pasco for over 40 years operating the Martin Luther King Center. We're over in the Kurtzman Park, right next to Virgie Robinson Elementary School. We're a drop-in center, primarily for the residents of East Pasco. You can get an annual membership for $10, and then day passes are for $2. We also offer within the center, we have a weight room, gymnasium, homework center, game room, and other amenities for the residents of East Pasco. Excuse me. I'd also mention that we run organized soccer league four times a year, which we offer at a fraction of the cost of playing in other leagues. We have over 1,700 kids that participate in that program, and we have over 3,000 that visit the center on an annual basis as well. Arc of Tri Cities, Donna Tracy, Recreational Services Manager, stated we serve individuals with developmental disabilities, and we serve them from birth through their adult life. The Arc does a variety of services, and we've been in the community 65 years, and we're a safety net organization that helps make sure individuals with disabilities are included. These funds are used throughout the year for us to be able to offer programming. We do a day program that serves about 200 individuals per week as a safety net, helping families have a break, making sure their families are not isolated. Jolina Wiesenfeld, 5712 W Sylvester stated she loves the Arc, and has been using them for 10 years now, the staff and friendship are much appreciated. Domestic Violence Services of Benton and Franklin Counties, Angie Pacheco. We've been in services for over 21 years in the Tri Cities, primarily in Benton County. We do provide services out of the Pasco Courthouse for a lot of our clients. We are here requesting assistance for $70,000 to assist us with providing services with two low-income advocates that would come out of the Pasco area to be able to service our monolingual clients that we provide service to. We service about 3,000 families per year, and our goal is to service over 800 families in the Pasco area. The majority of our clients are female. 90% of our families are low-income Planning Commission Meeting Minutes Page 4 of 7 June 20, 2024 population. Our services that we provide are a 24-hour shelter, and we can house up to eight families at a time for 30 days plus. Most of those families, when they come to us, are homeless families that have come because of intimate partner, domestic violence, and we help provide them housing as well. We have a 24-hour crisis line where we average taking phone calls of over 250 per month. We have an advocacy program, which is what we run out of the Pasco Courthouse, helping with families on the legal issues that they're going through, trying to file restraining orders. We also do housing, and we are finishing up a 10-unit project that we started in partnership with the State of Washington Commerce, and we're going to be doing 10 affordable units. We also provide a summer camp for our youth in the community that's available within both counties. Impact Compassion Center, Jennifer Felicitas, Executive Director stated one of the reasons why we created the organization is being here in our community and wanting to do whatever we can to impact our community that we live in. That's extremely important to me and to our organization. We are requesting approximately $44,200 for our Homeless Prevention and Intervention program. A portion of that will be for hiring direct program staff. We do work with a lot of homeless individuals. Our building is in downtown Kennewick. However, we do provide services to people throughout the Tri Cities and Franklin County. This funding, if we get this, will help us not only to keep their homes or maintain their existing homes if they are in jeopardy of losing them, which many are. We'll help them to maintain and keep a stable home for their family, prevent them from being homeless by working directly with them, with the landlords, money management tools, life skills like organization, working at just figuring out what their budget is, organization and working with the landlords will help them apply for the housing programs that exist in the community. We're very familiar with what is out there and what's not out there. Housing Authority of the City of Pasco and Franklin County, Matt Truman, Executive director stated what I'm asking for in this particular grant is to help with our Locals Development apartments. The background on these units are they were purchased in the early 1990s from the Department of Commerce with the expectation that we would be able to upkeep them and renovate them. As you can see from some of the slides, we were able to get through seven out of the eleven buildings before our funding ran out. Since that time, we've basically been trying to catch up with trying to update these buildings as much as we can through the limited funding that we have. As you can see, when there are funds available, we try to find every dollar we can to upgrade these buildings and to do what we can. The reason that we need CDBG funds is because these are affordable. Through the Department of Commerce, we can only charge 50 to 80% of AMI. Plus, that's our mission is to help the neediest in our community. City of Pasco Parks and Recs. Department, Jesse Rice for Brent Kabalik. First, we're proposing new playground equipment for downtown, specifically Memorial Park, Sylvester Park, or Volunteer Park. Currently, our city lacks exclusive accessible sensory playground features. While we can't install a full playground, we can add standalone features like touch, texture, and music elements. These additions would cater to community members who can't use traditional playgrounds but still want to participate. We estimate the playground enhancements will cost around $100,000, covering various Planning Commission Meeting Minutes Page 5 of 7 June 20, 2024 features ranging from several thousand to tens of thousands of dollars. These funds would support adding sensory and accessibility features to the playgrounds. Moving on to our second request, Peanuts Park North requires refurbishment to transform the currently outdated and uninviting space into a vibrant community asset. The proposal includes leveling the park, repaving surfaces, and installing multi-use sports courts such as half basketball, pickleball, and futsal. We have secured initial funding from previous projects and a state grant that must be utilized by next June, totaling $50,000. Our final request pertains to upgrading equipment at the Pasco Specialty Kitchen, a vital resource for local food entrepreneurs. With equipment dating back to 2003, improvements are needed to support current and future businesses. We are seeking $35,000 to replace outdated equipment and potentially add specialized tools to facilitate growth and innovation. City of Pasco Community and Economic Department, Troy Hendren. Good evening, I'm Troy Hendren, the Building Officer and Fire Marshal for Pasco. I'm here to request continued funding for our code enforcement staffing to support the rental program and address blight in low and moderate-income areas in 2025. Established in 1997, the rental program addresses unsafe living conditions in unmonitored rentals, which contribute to neighborhood blight and decreased property values. Council's collaboration with CDBG has helped fund this initiative, which operates under the International Property Maintenance Code. Currently, Pasco has 6,500 licensed rentals, with an expected increase to 9,000 by 2025. Despite this growth, we only have one full-time rental inspector and one full-time temporary rental inspector conducting 3,400 to 3,800 inspections annually. Funding requested will cover 70% of their salaries, with the remainder from rental licensing fees. This support is vital to meet community needs, national objectives, and council's goals for fair housing. City of Pasco Code Enforcement, Rosanne Johnson, Lead Code Officer for Pasco. Last year, we received $10,000 for our community outreach program and successfully hosted our first event in June. Our efforts aim to maintain Pasco as a clean, safe, and healthy place through voluntary compliance with the International Property Maintenance Code. Despite limited staff and increasing demands from a growing population, we've expanded outreach through city events, community meetings, and educational campaigns. We focus on addressing blight, abandoned properties, and improving housing conditions in low to moderate-income neighborhoods. For 2025, we request $10,000 to continue these efforts. This funding will support two cleanup events, enhance educational materials, and cover operational costs. These events foster community pride, connect residents, and educate them on city codes. Future plans include a citizen academy to engage residents in civic activities and neighborhood-driven initiatives. Our goal is to reduce code violations and strengthen community-government relations through education and collaboration. Thank you for your continued support. Community Development Block Grant Administrator, Kristin Webb. I'll be discussing our next application for the Façade Improvement program requesting $25,000 to enhance the exterior of a local business, funded by CDBG to beautify commercial areas. In 2023, we successfully upgraded two facades on Fourth Street and Court Street with new paint and windows, significantly improving their appearance. Planning Commission Meeting Minutes Page 6 of 7 June 20, 2024 Next, our CHIP Minor Rehab Program seeks $125,000 to rehabilitate at least five owner- occupied homes. Since 2021, we've renovated 17 homes, addressing critical needs like roofing, siding, windows, and safety improvements such as smoke alarms. Lastly, we'll apply for program administration funds covering salaries, training, and supplies to sustain these efforts. We may also consider an application for commercial residential conversion pending HUD guidance. Thank you for considering these vital community improvement initiatives. So, this public hearing will stay open until the next meeting where recommendations will be brought to the Planning Commission, and then we'll close it at that time. B. 2025 HOME Program Allocations and Work Plan Kristin Webb stated since 1996, Pasco has been part of a home consortium with Kennewick and Richland, qualifying for federal HOME dollars. Richland administers 10% of the entitlement, and Habitat for Humanity manages 15% as the Community Housing Development Organization (CHDO), currently focused on a project in Kennewick with 14 houses. Pasco's estimated entitlement funds for 2025 are $116,160, with an additional $100,000 expected from program income, primarily from down payment assistance repayments. We budget $98,080 for rehabilitation and acquisition, aiming to acquire, renovate, and sell homes to low-income families, recycling funds for future projects. Down payment assistance receives $10,000 for one anticipated allocation, given current purchase limits set by HUD at $347,000. Tenant-based rental assistance, administered by Community Action Connection (CAC), receives $98,080, supporting rental aid across the consortium. Program administration is budgeted at $10,000 to cover staff costs for program management. Thank you for your attention to these allocations supporting affordable housing initiatives in our community. WORSHOP None OTHER BUSINESS None ADJOURNMENT Chair Cochran stated with no other business, I recommend a motion to adjourn. Commissioner Moffitt made a motion to adjourn the meeting, Commissioner Mendez seconded, motion passed unanimously. Meeting adjourned at 7:54 pm. YouTube link to watch full meeting: Pasco Planning Commission, June 20, 2024 - YouTube Respectfully submitted, Planning Commission Meeting Minutes Page 7 of 7 June 20, 2024 Carmen Patrick, Administrative Assistant II Community & Economic Development Department REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue THURSDAY, JULY 18, 2024 6:30 PM 1 To: Planning Commission From: Kristin Webb, Block Grant Administrator Subject: 2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATION (MF#BGAP2024-003) Requests for Funding Attached for your review and consideration are the CDBG Fund and Proposal Summaries relating to our Community Development Block Grant Program for program year 2025. Fifteen (15) requests for funds were submitted totaling $1,666,712. The Applicants presented their proposals at the Planning Commission on June 20, 2024. Background The Community Development Block Grant (CDBG) Program provides annual grants on a formula basis to state, cities, and counties to develop viable urban communities by providing decent housing and suitable living environment, and by expanding economic opportunities principally for low-to-moderate income persons. Criteria Staff identified a criterion to align with current Council goals, the Tri-Cities Consortium Consolidated plan, and whether the applicants’ projects meet the intent of the CDBG/HUD mission. The applicants were given a grade(A-C) based on how many goals their project met the criteria. Council goals: Quality of life, Financial Sustainability, Community Transportation Network, Community Safety, Economic Vitality, and Community Identity Tri-Cities Consortium Consolidated plan: Increase and Preserve Affordable Housing, Community, Neighborhood and Economic Development, Homeless Interventions and Public Services CDBG/HUD Mission: Develop viable urban communities by providing decent housing and suitable living environment, and by expanding economic opportunities principally for low-to-moderate income persons. Estimated Funds Available It is estimated that the 2025 annual entitlement grant will be $677,540 based on the award for program year 2024. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2025 activities will remain in question until the early part of the year when the CDBG allocation is made by Congressional Resolution. If funding levels are lower than estimated or eliminated the city will need to consider several options, including a voluntary or proportionate reduction of allocation, possible inclusions in the 2025 city general fund budget requests. If funding levels are higher than estimated, activity funding will be reallocated in accordance with the contingency plan according to the greatest need. Public Service Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support public service activities may not exceed 15% of the combined total of the entitlement plus the prior year’s program income. Based on the estimated entitlement of $677,540 the maximum available for public service activities 2 in 2025 is $101,631. Current requests for public services total $212,712.00. Planning & Administration Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support planning and administration activities may not exceed 20% of the combined total of the entitlement plus the current year’s program income. For 2025, the estimated entitlement of $677,540 makes the maximum available for planning and administration $135,508. Current requests for planning and administration total $135,000. Staff recommends a maximum of $135,000 for planning and administration (20%) due to the additional burden for HOME grant administration and project delivery. Recommendation After discussions and staff committee evaluation, it is recommended that the activities set forth in option 1 or option 2 would best meet City Council Goals and the Tri-Cities Consortium Consolidated Plan and be most effective in carrying out the objectives for the city in 2025. Your review and consideration for recommendations to the City Council would be appreciated. Motion I move the Planning Commission close the public hearing on the use of funds for the 2025 Community Development Block Grant Program. I further move that the Planning Commission forward recommendations as presented (or amended) to City Council Workshop for Consideration. Attachments Spreadsheet staff recommendations- Options 1 and 2 APPLICANTS COUNCIL GOAL SCORE (1-6)ONSOLIDATED GOALS SCORE (1- FUNDING POSSIBLE FOR PROJECT? MEETS CDBG/HUD INTENT (1-5)Total Score Amont RequesAverage of Funds Staff Recommendation CDBG Program Administration 6 3 1 5 15 135,000 140,000 YMCA Martin Luther King Community Center Recreation Program 2 1 1 1 5 30,000 20,000 Arc Theraputic Recreation Scholarship Fund 1 1 -1 1 2 14,300 6,000 Pasco Domestic Violence Outreach 1 1 -1 1 3 70,000 18,000 Impact! Compassion Center 44,200 0 Improving Educational Equity in Benton/Franklin 2 1 1 1 5 54,212 10,000 PSK Equipment 4 2 1 2 9 35,000 58,000 Housing Authority City of Pasco/Franklin County 4 3 1 5 13 514,000 0 CHIP Minor Rehab Program 4 3 1 5 13 125,000 85,000 Peanuts Park North Refurbishment 4 2 1 2 9 50,000 0 Play Ground Equipment 4 2 1 2 9 100,000 0 Code Enforcement Officers-Rental Inspectors 4 3 1 5 13 210,000 82,000 Code & Community Engagement 4 3 1 5 13 10,000 10,000 Section 108 Debt Payment 6 3 1 5 15 250,000 250,000 Façade Improvement Program 5 2 -1 3 9 25,000 25,000 0 0 0 0 0 1 thru 4= C 5 thru 9= B 10 and Above = A 0 2 4 6 8 10 12 14 16 Total Score 2025 CDBG Fund Summary BGAP2024-003 Planning Commission Meeting Proposals-Recommendations OPTION 1 Attachment 1 Page 1 PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG Match Agency Requested Staff Recommend Activity GoalStrat Obj Risk Priority 1 1 City of Pasco-Community & Economic Development CDBG Program Administration 135,000.00 $135,000.00 Admin & Planning All 0-Low All 2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 30,000.00 30,000.00 $12,000.00 Public Service 3 3-Low Average 2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 35,000.00 14,300.00 $10,540.00 Public Service 3 3-Low Average 2 4 Domestic Violence Services of Benton/Franklin County Pasco Maripositas Outreach 30,000.00 70,000.00 $10,000.00 Public Service 3 6-Med Average 2 5 iMPACT! Compassion Center Homeless Prevention & Intervention Program 54,500.00 44,200.00 $0.00 Public Service 3 11-HIGH High 2 6 League of Education Voters Foundation Improving Educational Equity in Benton/Franklin Counties 35,000.00 54,212.00 $12,000.00 Public Service 3 6-Med Average 3 7 City of Pasco- Administrative & Community Services PSK Equipment 35,000.00 $14,000.00 Economic Opportunties 2 4-Low Low 3 15 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00 $15,000.00 Economic Opportunties 2 7-Med High 4 8 Housing Authority of the City of Pasco & Franklin County 2025 Locals CDBG Improvements 514,000.00 $60,000.00 Housing 1 13-High High 4 9 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00 $60,000.00 Housing 1 4-Low High 5 10 City of Pasco- Administrative & Community Services Peanuts Park North Refurbishment 200,000.00 50,000.00 $12,000.00 Public Facilities 2 8-Med Low 5 11 City of Pasco- Administrative & Community Services ADA Improvements- Playground Equipment 100,000.00 $12,000.00 Public Facilities 2 8-Med Low 6 12 City of Pasco-Community & Economic Development Code Enforcement Rental Inspector 90,000.00 210,000.00 $70,000.00 Code Enforcement 1 0-Low High 6 13 City of Pasco-Community & Economic Development Code & Community Program - Community Engagement- Material only 10,000.00 $5,000.00 Code Enforcement 1 3-Low High 8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00 250,000.00 Debt Payment N/A 474,500.00 1,666,712.00 677,540.00 0.00 2024 Estimated Entitlement 677,540$ $135,508 20% CAP ADMIN CDBG Prior year & Program Income $101,631 15% CAP PUBLIC SERVICES CDBG Funds Available (Entitlement, Prior Year & Program Income)677,540$ Proposals Received 1,666,712$ $135,000.00 19% ADMIN SURPLUS/DEFICIT (989,172)$ $44,540.00 6.57% PUBLIC SERVICES 2025 Proposals Recommended 7/11/2024 2025 CDBG Fund Summary BGAP2024-003 Planning Commission Meeting Proposals-Recommendations OPTION 2 Attachment 1 Page 1 PJID LOCID RECIPIENT ACTIVITY / AGENCY NAME NonCDBG Match Agency Requested Staff Recommend Activity GoalStrat Obj Risk Priority 1 1 City of Pasco-Community & Economic Development CDBG Program Administration 135,000.00 $135,000.00 Admin & Planning All 0-Low All 2 2 YMCA of the Greater Tri-Cities YMCA Martin Luther King Community Center Recreation Program 30,000.00 30,000.00 $10,270.00 Public Service 3 3-Low Average 2 3 The Arc of the Tri-Cities Arc Therapeutic Recreation Scholarship 35,000.00 14,300.00 $0.00 Public Service 3 3-Low Average 2 4 Domestic Violence Services of Benton/Franklin County Pasco Maripositas Outreach 30,000.00 70,000.00 $0.00 Public Service 3 6-Med Average 2 5 iMPACT! Compassion Center Homeless Prevention & Intervention Program 54,500.00 44,200.00 $0.00 Public Service 3 11-HIGH High 2 6 League of Education Voters Foundation Improving Educational Equity in Benton/Franklin Counties 35,000.00 54,212.00 $10,270.00 Public Service 3 6-Med Average 3 7 City of Pasco- Administrative & Community Services PSK Equipment 35,000.00 $15,000.00 Economic Opportunties 2 4-Low Low 3 15 City of Pasco-Community & Economic Development Façade Improvement Program 25,000.00 $15,000.00 Economic Opportunties 2 7-Med High 4 8 Housing Authority of the City of Pasco & Franklin County 2025 Locals CDBG Improvements 514,000.00 $60,000.00 Housing 1 13-High High 4 9 City of Pasco-Community & Economic Development CHIP Minor Rehab Program 125,000.00 $60,000.00 Housing 1 4-Low High 5 10 City of Pasco- Administrative & Community Services Peanuts Park North Refurbishment 200,000.00 50,000.00 $35,000.00 Public Facilities 2 8-Med Low 5 11 City of Pasco- Administrative & Community Services ADA Improvements- Playground Equipment 100,000.00 $12,000.00 Public Facilities 2 8-Med Low 6 12 City of Pasco-Community & Economic Development Code Enforcement Rental Inspector 90,000.00 210,000.00 $70,000.00 Code Enforcement 1 0-Low High 6 13 City of Pasco-Community & Economic Development Code & Community Program - Community Engagement- Material only 10,000.00 $5,000.00 Code Enforcement 1 3-Low High 8 14 City of Pasco-Community & Economic Development Section 108-Debt Repayment 250,000.00 250,000.00 Debt Payment N/A 474,500.00 1,666,712.00 677,540.00 0.00 2024 Estimated Entitlement 677,540$ $135,508 20% CAP ADMIN CDBG Prior year & Program Income $101,631 15% CAP PUBLIC SERVICES CDBG Funds Available (Entitlement, Prior Year & Program Income)677,540$ Proposals Received 1,666,712$ $135,000.00 19% ADMIN SURPLUS/DEFICIT (989,172)$ $20,540.00 3.03% PUBLIC SERVICES 2025 Proposals Recommended 7/11/2024 REPORT TO PLANNING COMMISSION City Hall – 525 North Third Avenue – Remote THURSDAY, July 18, 2024 6:30 PM 1 To: Planning Commission Subject: CA2024-001: Overnight Truck Parking and Habitation Code Amendment Background The City received a request from B4 Development (Applicant) to initiate a text amendment to Title 25 of the Pasco Municipal Code (PMC), aiming to accommodate overnight truck habitation. This proposed use is distinct from other uses in the PMC, such as off-street parking lots and truck stops. This request entails establishing designated areas for drivers to sleep or reside in their trucks overnight as a site’s primary use, a matter not currently addressed by the existing code. As of now, overnight truck habitation is not explicitly defined within PMC Title 25. However, according to PMC 25.120.020 and PMC 25.125.020, "All uses not otherwise prohibited by law" are permitted within the I-2 and I-3 zoning districts, respectively. Hence, overnight truck habitation is permitted in these districts as a recognized use. The purpose of the code amendment is to delineate overnight truck habitation as a designated use within the Pasco Municipal Code. This involves specifying the zoning districts where this use would be permitted either as a matter of right or through a special permit process. Additionally, the aim is to formulate suitable development standards that objectively regulate aspects such as site design, layout, and environmental considerations. Planning Commission Summaries (January – May 2024) At the January 18, 2024 Planning Commission meeting, the Applicant spoke to the needs and benefits of truck parking facilities to the region. A follow up presentation was prepared by staff for the February 15, 2024 Planning Commission meeting. During the February 2024 Planning Commission meeting, discussions focused on potential development regulations for overnight truck habitation facilities. Key topics included site design and layout considerations to mitig ate visual and noise impacts, infrastructure and utilities provision s, safety and security measures, environmental considerations, accessibility and amenities provisions, community compatibility, traffic management, and emergency preparedness. The Planning Commission discussed the importance of addressing these aspects to ensure the compatibility of overnight truck habitation facilities with surrounding communities and to minimize negative impacts on traffic, environment, and community aesthetics. A broad er question raised during the Planning Commission deliberations was the overall impact of such use, and value of a by- right approval process for the proposed use on industrially zoned property, and a requirement of special permit approval in commercially zoned property. Additionally, the Planning Commission expressed interest in community engagement and input, particularly from potential ly affected neighborhoods and residents. 2 At the April 18, 2024 Planning Commission meeting, Commissioners requested from staff information regarding buffer distances from residential uses, a comparison of potential provisions of the use to the Residential Parks (PMC Title 19) requirements, traffic considerations, minimum site size requirements, and information related to existing properties that have some overnight truck habitation areas and lots designated for truck storage. A concern was expressed at the meeting for the potential impacts that overnight truck habitation may have within commercially zoned districts as they are more likely to be in areas adjacent to residential uses than industrial zoning districts. At the May 16, 2024 Planning Commission meeting, the Commissioners emphasized the need for security (lighting and fencing), and felt that Overnight Truck Habitation was not appropriate as a primary use in any commercial zoning district, only appropriate in industrial zoning districts. The next Planning Commission meeting on this issue would be in July and staff would have a draft Ordinance prepared for review. Staff Action since May 16, 2024 Planning Commission Workshop: The Municipal Research Services Center (MRSC) responded to Staff’s earlier research request; MRSC was unable to locate an ordinance from a Washington State county or municipality allowing truck parking/overnight truck habitation as a site’s primary use. MRSC was only able to find regulations prohibiting trucking parking, for example, prohibiting truck parking on residential streets. In June, staff met with WSDOT consultants that are working on truck parking as part of the 2024 Transportation System Management and Operations Plan. Unfortunately, WSDOT does not have model ordinance language drafted for overnight truck parking and habitation, nor do the consultants know of any existing ordinances outside of Washington. The consultants did discuss the WSDOT 2023 Truck Parking Status Report, steps taken in other states to address the need for truck parking, as well as share the Freight-Based Land Use Management Guide publication from Northampton County Pennsylvania. The Freight-Based Land Use Management Guide provided information on various municipalities within Northampton County who require truck parking and amenities to be provided onsite by the land uses, like large warehouses, that generate freight traffic. Staff has drafted an ordinance for Overnight Truck Habitation. The draft language was guided by the Planning Commission’s recommendations as well as the City of Redmond’s lighting standards, Northampton County’s Freight-Based Land Use Management Guide, and the Federal Highway Administration’s 2022 Truck Parking Development Handbook, Draft Ordinance The proposed Ordinance establishes a definition of Overnight Truck Habitation (PMC 25.15.170), Overnight Truck Habitation as a permitted use in I-1 zoning districts (PMC 25.115.020), and establishes use regulations for Overnight Truck Habitation that will apply to Overnight Truck Habitation when either a primary or accessory use (PMC 25.165.215). 3 Overnight Truck Habitation Zoning Classification/District C-3 I-1 I-2 I-3 Permitted as Primary Use? PR O H I B I T E D Permitted use, allowed outright Al l U s e s Al l o w e d i n I-1 ar e Al l o w e d i n I -2 & I -3 Maximum Stay 72 hours Access Route to/from Site Highways and Local Truck Routes per PMC 10.80.040 Gate Gate w/ security camera Fencing/Screening Perimeter fencing required for Primary Use; potentially waved for Accessory Use Chapter 25.180 applies Lighting Requirements .5 – 7.5 footcandles on pavement w/ 3:1 uniformity ratio Buffer from Residential Zoned Land 1,000 feet, no buffer reduction Buffer from Existing Residential Uses 1,000 feet, no buffer reduction Landscaping Chapter 25.180 Industrial zone requirements apply Parking Surface Pavement Signage 24/7 management phone number Truck Route Map Striping Assumed on pavement, not specified in Ord. Amenities Required Trash Receptacles. Permanent Restrooms. Additional amenities required per facility size Next Steps Staff requests that the Planning Commission recommend any changes or refinement to the draft ordinance, especially regarding the definition of Overnight Truck Parking and Habitation, and perimeter gate, trash receptacle and amenity requirements. Additional specificity regarding amenity types and sized as well as perimeter gate requirements for accessory uses is appreciated to avoid discretionary approvals. Staff anticipates a public hearing to be held on August 15 2024, for Planning Commission to make a recommendation on the draft ordinance. Ordinance – Amending PMC Title 25 - Zoning - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING PASCO MUNICIPAL CODE CHAPTER 25.165 AND SECTION(S) 25.15.170 AND 25.165.215 ALL WITHIN TITLE 25 “ZONING” TO ALLOW FOR OVERNIGHT TRUCK HABITATION. WHEREAS, freight truck parking shortages are a national concern affecting the safety of commercial motor vehicle drivers and other roadway users as well as the efficiency of U.S. supply chains; and WHEREAS, the need for safe freight truck parking has been identified by the United Stated Department of Transportation (USDOT), the Federal Highway Administration (FHA), and Washington State Department of Transportation (WSDOT), especially during the hours of 7PM to 5AM; and WHEREAS, overnight truck habitation (residing in a parked truck overnight) is not explicitly defined within the Pasco Municipal Code; and WHEREAS, this code amendment is intended to define overnight truck habitation as a use within the Pasco Municipal Code. This involves specifying the zoning districts where this use would be permitted and establishing regulations regarding said use. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Section 25.15.170 of the Pasco Municipal Code (PMC) entitled “O definitions” is hereby amended and shall read as follows: 25.15.170 O definitions. “Open space” means an unoccupied space open to the sky on the same lot with a building. Outdoor Storage. See definition under PMC 25.180.030. “Overnight Truck Parking and Habitation” means an off-street site where commercial vehicle drivers can park their vehicles, with or without an attached trailer, where said driver can sleep in their vehicle. Section 2. Section 25.115.020 of the PMC entitled “Permitted Uses” is hereby amended and shall read as follows: 25.165.215 Permitted Uses. Uses permitted in the I-1 district shall be: Ordinance – Amending PMC Title 25 - Zoning - 2 (1) All uses permitted in the C-3 district; (2) Building material storage yard; (3) Trucking, express and storage yards; (4) Contractor’s plant or storage yards; (5) Laboratories, experimental; (6) Automotive assembly and repair; (7) Kennels; (8) Creamery, bottling, ice manufacture and cold storage plant; (9) Blacksmith, welding or other metal shops, excluding punch presses over 20 tons rated capacity, drop hammers, and the like; (10) The manufacturing, compounding, processing, packaging of cosmetics, pharmacology and food products, except fish and meat products, and the reducing and refining of fats and oils; (11) Printing plant; (12) Parking lots within 500 feet of a C-2 district boundary, provided such lots are paved and the development complies with the landscape and fencing requirements of the C-1 district, as enumerated in PMC 25.85.020(13); and (13) Cannabis retail facilities as defined in PMC 25.15.050 and pursuant to PMC 25.10.025. (14) Overnight Truck Parking and Habitation as defined in PMC 12.15.170 and pursuant to PMC 25.165.215. Section 3. Chapter 25.165 of the PMC entitled “USE REGULATIONS” is hereby amended and shall read as follows: Ordinance – Amending PMC Title 25 - Zoning - 3 Chapter 25.165 USE REGULATIONS Sections: 25.165.010 Purpose. 25.165.020 Permitted land uses. 25.165.030 Accessory buildings. 25.165.040 Repealed. 25.165.050 Adult entertainment establishments. 25.165.060 Caretaker’s residence. 25.165.070 Communication towers. 25.165.080 Wireless communication facilities. 25.165.090 Compost boxes/piles. 25.165.100 Repealed. 25.165.110 Relocation of existing site-built dwellings. 25.165.120 Hazardous waste. 25.165.130 Natural resource uses. 25.165.140 Outdoor shops and sales. 25.165.150 Pawnshops and secondhand shops. 25.165.160 Consignment stores. 25.165.170 Thrift shops. 25.165.180 Tattoo parlor. 25.165.190 Temporary structures. 25.165.200 Vehicle-related uses. 25.165.205 Electric vehicle battery charging stations. 25.165.210 Wineries. 25.165.215 Overnight Truck Parking and Habitation. Section 4. That a new Section of the Pasco Municipal Code, 25.165.215, entitled “Overnight Truck Habitation” is hereby created and shall read as follows: 25.165.215 Overnight Truck Parking and Habitation. (1) Prohibited within 1,000 feet of Residential or Mixed Use zoning districts, existing residential uses, parks, schools, hospitals, and fire and police stations. (2) Site access to and from US 12, US 395, SR 397, I-182 shall be by truck routes as identified in PMC 10.80.040. Ordinance – Amending PMC Title 25 - Zoning - 4 (3) Site shall have an access gate(s) and a perimeter fence. Gates shall be set back a minimum 80 feet from travel lane of public road used to access site, and be equipped with security cameras. At the discretion of the Community and Economic Development Director Overnight Truck Parking & Habitation as an accessory use may be exempt from access gates and perimeter fencing. (4) Maximum stay shall not exceed 72 hours. (5) Trash receptacles. One (1) outdoor commercial trashcan shall be provided for every two (2) truck parking stalls. (6) Permanent Restrooms. Single occupancy permanent restrooms with sinks and toilets shall be provided on-site per chart below. Restrooms shall be accessible whenever parking facility is in operation. Truck Parking Stalls Minimum Number of Bathroom Stalls 1 to 15 1 16 to 35 2 36 to 55 3 56-80 4 81-110 5 111 to 150 6 Over 150 +1 per 40 (7) Amenities: One (1) amenity is required per 30 parking stalls. Each of the following is considered one amenity: a secure shower, a clothes washer and dryer, outdoor seating for four people, vending machine(s) for both beverages and food. Additional features can be considered amenities at the discretion of the Community and Economic Development Director. (8) Parking stalls must be designed to accommodate a tractor trailer with minimum 70-foot length. (9) Lighting: Area enclosed by perimeter fencing must be lit to provide adequate vision, comfort and safety of site users. Lighting shall be uniform within the permitter fencing, with no dark parches or pockets. All lighting fixtures serving the site shall be full cutoff fixtures as defined by the Illuminating Engineering Society of North America (IESNA). Minimum Footcandles on Pavement 0.5 foot-candles (fc) Maximum Footcandles on Pavement 7.5 fc Uniformity Ratio Maximum:Minimum 3:1 Minimum Footcandles at five (5) feet Above Pavement 0.25 fc Ordinance – Amending PMC Title 25 - Zoning - 5 (10) Signage: A map of Pasco truck routes /a QR code for a map posted online shall be posted at the exit gate of the site and one additional location. The phone number to the site manager that is available 24 hours a day to handle site access and site maintenance issues shall be posted at the site entry gate and on the restroom building. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this ordinance. Section 6. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 7. Effective Date. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 202_. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________