HomeMy WebLinkAbout4463 Resolution - PBS Engineering - Amendment 3 to PSA Broadmoor TIF Design
Resolution – Amend 3 to PSA with PBS for Broadmoor TIF - 1
RESOLUTION NO. 4463
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3
TO THE PROFESSIONAL SERVICES AGREEMENT WITH PBS
ENGINEERING & ENVIRONMENTAL, INC. FOR THE BROADMOOR TAX
INCREMENT FUNDING DESIGN PROJECT.
WHEREAS, the City of Pasco (City) and PBS Engineering & Environmental, Inc. (PBS),
entered into a Professional Services Agreement (PSA) on August 1, 2022, to provide engineering
services with respect to the Broadmoor Tax Increment Funding (TIF) project; and
WHEREAS, this project is funded through tax increment financing funds and will follow
local procedures for right-of-way acquisition, design, advertisement, environmental permitting,
and bidding; and
WHEREAS, the City and PBS entered into Amendment No. 1 to the PSA on December
5, 2022, for additional professional design engineering services: and
WHEREAS, the City and PBS entered into Amendment No. 2 to the PSA on March 25,
2024, to add professional design engineering services for a traffic signal; and
WHEREAS, the City and PBS desire to enter into Amendment No. 3 to the PSA to provide
additional professional design engineering services generally supporting the final designs for Road
108 and Sandifur Parkway and further described in detail in Exhibit A for an additional amount
of $929,023.00 for a total of $2,179,356.00; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment
No. 3 with PBS Engineering & Environmental, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of
Amendment No. 3 between the City of Pasco and PBS Engineering & Environmental, Inc. as
attached hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Amendment on behalf of the City of Pasco;
and to make minor substantive changes as necessary to execute the Amendment.
Be It Further Resolved, that this Resolution shall take effect immediately.
Resolution – Amend 3 to PSA with PBS for Broadmoor TIF - 2
PASSED by the City Council of the City of Pasco, Washington, on this 24th day of June,
2024.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
PBS Engineering & Environmental, Inc. – Amendment No. 3 to PSA
Broadmoor TIF Design Services – Project Number 22337
Version 05.11.24 Page 1
AMENDMENT NUMBER 3 to
PROFESSIONAL SERVICES AGREEMENT
Broadmoor TIF Design Services
PROJECT: 22-377
AGREEMENT No. 22-025
WHEREAS, the City and PBS Engineering & Environmental, Inc. entered into a
Professional Services Agreement on August 1, 2022 to provide professional design engineering
services with respect to the Broadmoor Tax Incremental Financing (TIF) project.
WHEREAS, the City and City and PBS Engineering & Environmental, Inc. entered into
Amendment No. 1 on December 5, 2022 to provide additional professional design engineering
services, and,
WHEREAS, the City and City and PBS Engineering & Environmental, Inc. entered into
Amendment No. 2 on March 25, 2024 to provide additional professional design engineering
services and add additional time of performance, and,
NOW, THEREFORE, this agreement is amended to allow PBS Engineering &
Environmental, Inc. to provide additional professional design engineering services as described
in Exhibit A.
1. Scope of Work:
See Exhibit A.
2. Fee:
The compensation for the work is based on a Time and Materials Basis not to exceed
the amount of $929,023.00 for a total authorization amount of $2,179,356.00. See
Exhibit B.
3. Time of performance:
No Change. The services shall be complete for the project on or before 12/31/2025.
DATED THIS DAY______________________________.
[date of execution]
CITY OF PASCO, WASHINGTON PBS Engineering & Environmental
Inc.
Adam R. Lincoln – City Manager Jason Mattox, PE – Vice President
EXHIBIT A
TO RESOLTUION NO. 4463
415 W 6TH STREET, SUITE 601 VANCOUVER, WA 98660 360.695.3488 MAIN 866.727.0140 FAX PBSUSA.COM
CITY OF PASCO, WASHINGTON
Scope of Work
Broadmoor TIF Amendment 3―Sandifur and Road 108 Completion
City of Pasco Project # 22337
INTRODUCTION
PBS Engineering and Environmental LLC (PBS) and its Consultant team have been selected by the City of Pasco
(City) to perform traffic and design engineering, land surveying, geotechnical engineering, and right-of-way
(ROW) acquisition services for the Broadmoor Tax Increment Financing (TIF) projects. This project is funded
through tax increment financing funds and will follow local procedures for ROW acquisition, design,
advertisement, environmental permitting, and bidding.
The project team currently includes:
·Kittelson & Associates, Inc. (KAI)―Signal Design
·EPIC Land Solutions (EPIC)―ROW Acquisition
PROJECT BACKGROUND
The Broadmoor TIF project was originally planned to be delivered through several amendments. See below for a
breakdown of the contracting to date.
Base Contract: Broadmoor TIF―30% Plans
This contract consisted of:
·Survey.
·Geotechnical investigations.
·Coordinate preferred ultimate roadway sections.
·Develop all TIF-related roadway segments to 30% design.
·Evaluate potential project phasing opportunities.
·Determine the amount of improvements that can feasibly be designed for the first construction package.
·Determine ultimate ROW widths throughout the 30% design process. This will be done in collaboration
between the City Public Works Engineering, City Planning, and the Broadmoor developer.
This phase of design took substantially longer than initially anticipated as there was significant coordination and
collaboration with the Broadmoor Subarea Plan. This work was performed within the budget associated with the
contract.
Broadmoor TIF—Final Design Projects 1 and 2 (Amendment 1)
This contract consisted of the following.
EXHIBIT A
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Project 1
· Rough site grading of Road 108 from Harris Road to Sandifur Parkway and Sandifur Parkway from
Road 108 to Broadmoor Boulevard.
· Storm sewer, water, irrigation, and sewer infrastructure along Road 108 and Sandifur Parkway for
advertisement mid-December.
Although there were several changes to the location of the utilities due to changes in anticipated future tenants
and/or retailers leaving the conversation and the needs of interested developers, this project was completed as
anticipated.
Project 2
· Broadmoor Boulevard widening, Interstate 182 to Burns Road
· Sandifur Parkway from Road 105 to the east
Throughout the development of this project, there were several modifications to the work performed. Due to
urgent safety and capacity needs along the corridor, the scope for the signal at Buckingham Drive was shifted
north to provide a signal at Burns Road and Broadmoor Boulevard, and the project was broken out into two
projects: one for the signal at Sandifur Parkway and one for the signal at Burns Road. As these projects
progressed, it was determined that the signal at Buckingham Drive was essential to minimize impacts to the
traveling community (from both a desire to minimize inconvenience of construction and from a network safety
and mobility standpoint). This resulted in the addition of a third signal to the contract, and the need for
Amendment 2 (see below).
Addition of Signal (Amendment 2)
This amendment added funds to the project for the addition of a signal at Buckingham Drive to the scope.
PROJECT DESCRIPTION
This amendment is for Project 3. Project 3 is anticipated to include final design for Road 108 and Sandifur Parkway
from the intersection of Road 108 east to the Project 2 limits. Work will include a roundabout at the intersection of
Road 108 and Sandifur Parkway, a signal at the intersection of Road 105 and Sandifur Parkway, and another signal
at the intersection of Road 103 and Sandifur Parkway.
OVERALL PROJECT ASSUMPTIONS
· Traffic modeling will be performed by DKS Associates (DKS) under a separate agreement with the City.
· DKS will provide signal-related lane configurations and storage lengths.
· All environmental permitting and State Environmental Policy Act (SEPA) related activity has been
previously completed by the City under the Environmental Impact Statement (EIS) process for the overall
Broadmoor area. No additional permitting efforts are anticipated to be needed and are excluded from this
work.
· Landscape and irrigation work is not included in this amendment.
· Additional field survey work is not included in this amendment, as it is assumed that the previously
constructed projects were per plans.
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· Utility coordination will be through email correspondence only for Project 3.
SCOPE OF WORK
Task 1. Project Management and Administration
PBS shall oversee project tasks and coordinate with City representatives to manage the scope, schedule, and
budget for the design engineering phase. The current phase of the project is budgeted for an eight-month design
schedule.
Subtask 1.1. Contract Administration, Invoicing, and Progress Reports
· Prepare and submit monthly invoices. Each invoice will include: the date period covered by the invoice;
the number of hours worked during the billing period with billing rates shown; expenses and associated
markups; the total cost for labor and expenses for the billing period; subconsultants fees including
markups for the billing period; and a total amount summarizing labor, expenses, and subconsultant fees.
· Prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report
will list each invoice, as well as the current invoice, with an itemized summary of invoice numbers, dates,
and amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The
Contract Summary Report will also list the total amount billed to date, the total amount remaining under
the contract, and the contract expiration date.
· Maintain required contract documentation. Provide copies of project files and records to the City for
audits and public information requests. Final documents shall be provided in electronic format as
requested.
Deliverables
· Monthly invoices, Contract Summary Reports, and Project Status Reports
· Project documentation, upon request
Subtask 1.2. Meetings
This item includes the coordination and meetings necessary to successfully complete the project.
· Up to 50 weekly phone meetings with City staff.
· Up to 50 internal PBS design team coordination meetings.
· Preparation for and attendance at three monthly project coordination meetings with City staff including
up to two PBS staff. Other consultant team members will attend meetings as needed.
· Meet with City staff after the review of the 60%, 90%, and final plan submittals. These meetings will be
attended instead of the monthly meetings during this deliverable window.
Deliverables
· Meeting agendas and meeting summaries
· Design Submittal Comment Review and Response Log
Subtask 1.3. Management, Coordination, and Direction
· The Consultant shall provide management, coordination, and direction to the Project team in order to
complete the project on time and within budget. The City fosters a partnership approach of all
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stakeholders in the Project. The Consultant shall integrate this strategy into the overall management
approach.
· The Consultant shall establish a quality management program and designate responsibility for review of
technical work and other deliverable products.
· Prepare and maintain a project design schedule. The schedule shall identify Consultant tasks and items
provided by the City and other consultants. The schedule shall be updated as circumstances require or as
requested by the City (assumes one update).
· The Consultant shall prepare and submit an activities list and schedule to the City following the Notice to
Proceed. The schedule shall show appropriate milestones for the Project, including intermediate and final
submittal dates for design documents and key decision points.
· The Consultant shall coordinate Consultant tasks and activities with the City.
Deliverables
· Project schedule and schedule updates
· Summary notes of coordination efforts
· Quality Assurance and Quality Control (QA/QC) Program
Deliverables
· Coordination meeting agendas and meeting summaries
Subtask 1.4. Broadmoor Development Support
The Consultant will provide miscellaneous Broadmoor development support on an as-requested basis. This work is
anticipated to evaluate potential roadway networks, feasibility analysis of future phases, and coordination with
ongoing development throughout the corridor.
Task 2. Surveying
Subtask 2.1. Surveying and Base Map
Completed as a part of the original contract for 30% design. Additional field survey work is not included in this
amendment, as it is assumed that the previously constructed projects were per plans.
Subtask 2.2. Right-of-Way Support
Completed as part of Amendment 1.
Subtask 2.3. Project 3 Right-of-Way Support
Legal Descriptions and Exhibit Maps for Right-of-Way Acquisitions and Easements
· Prepare legal descriptions and exhibits for ROW and easement acquisition. It is assumed that there will be
one legal description and/or exhibits to prepare (one ROW acquisitions and dedications, one Temporary
Construction Easement (TCE), and one Permanent Easement).
Deliverables
· Up to one legal description and exhibit
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Task 3. Geotechnical Engineering
Subtask 3.1. Geotechnical Engineering
Completed as part of base contract.
Subtask 3.2. Project 3 Signal Geotechnical Services
Additional geotechnical investigations are recommended for signal designs at Road 103 and Road 105t. This work
will consist of the following.
Geologic Map Review
Geologic maps of the site area will be reviewed for information regarding geologic conditions and hazards at or
near the site.
Subsurface Exploration
Subsurface conditions will be explored by completing four borings using a track-mounted drill rig. Borings will be
advanced to depths of 30 feet below the existing ground surface (bgs) or practical refusal of the drilling
equipment, whichever occurs first. In situ, standard penetration tests will be performed at 2.5- to 5-foot intervals.
The borings will be logged, observed groundwater levels noted, and representative soil samples collected by a
member of the PBS geotechnical engineering staff.
Soils Testing
Selected samples will be returned to our laboratory and classified by the Unified Soil Classification System (ASTM
D2487) and/or the Visual-Manual Procedure (ASTM D2488). Laboratory tests may include natural moisture
contents, Atterberg limits, and grain-size analyses, as appropriate.
Geotechnical Engineering Analyses
The data collected during the subsurface exploration, literature research, and testing will be analyzed to develop
geotechnical recommendations for design and construction.
Deliverable
A geotechnical engineering report will be prepared containing the results of our work, including the following
information:
· Field exploration logs and site plan showing approximate exploration locations
· Laboratory test results
· Groundwater considerations
· Liquefaction potential
· Seismic design criteria in accordance with the 2020 American Association of State Highway and
Transportation Officials (AASHTO) Load and Resistance Factor Design (LRFD) and Washington State
Department of Transportation (WSDOT) Geotechnical Design Manual (GDM)
· Signal pole foundation design recommendations:
o Minimum depth of embedment
o Allowable bearing pressure
o Allowable lateral bearing pressure
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Task 4. Traffic Engineering (Kittelson)
Subtask 4.1. Contract Administration, Invoicing, and Progress Reports
· Prepare and submit monthly invoices with progress reports. Each invoice will include: the date period
covered by the invoice; the number of hours worked during the billing period with billing rates shown;
expenses; the total cost for labor; and expenses for the billing period.
· Maintain required contract documentation. Provide copies of project files and records to the City for
audits and public information requests. Final documents shall be provided in electronic format as
requested.
Deliverables
· Monthly invoices and Project Status Reports
· Project documentation, upon request
Subtask 4.2. Meetings (Kittelson)
This item includes the coordination and meetings necessary to successfully complete the project.
· Preparation for and attendance at a two-hour project kickoff meeting over Microsoft Teams with City
staff, including up to three Kittelson staff.
· Up to 50 weekly phone meetings with PBS staff (1 hour in length).
· Preparation for and attendance project coordination meeting (up to three) with City staff including and up
to three Kittelson staff.
· Meet (three times) with City staff after the review of the 60%, 90%, and final plan submittals. These
meetings will be attended instead of the monthly meetings these months.
Subtask 4.8. Project 3 Preliminary Roundabout Review (Kittelson)
KAI will review and provide written enhancement considerations on the roundabout design, developed by others,
at Sandifur Parkway and 180th. This will consist of review and commentary of the following:
· Safety and operational performance analysis of the roundabout, completed by others.
· Geometric layout completed by others.
· Performance checks of the roundabout, completed by others.
o Fastest path analysis.
o Sign distance and visibility.
o Design vehicle assessments.
o Bicycle and pedestrian wayfinding and crossings layouts.
· This task includes coordination and meetings necessary to review considerations with the design team.
Subtask 4.9. Project 3 60% Design (PS&E) (Kittelson)
The Consultant will address review comments on the 30% plans and develop construction documents to the
60% design stage. These documents will consist of plans, a bid item list, and an opinion of probable construction
cost.
The Consultant will develop construction documents to the 60% design stage. These documents will consist of
plans, a bid item list, and an opinion of probable construction cost.
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The 60% plans shall include:
· Signing and striping plans and details
· Illumination plans and details
· Signal plans and details
o Sandifur Parkway and Road 105
o Sandifur Parkway and Road 108
Tasks include:
1. Calculate quantities and prepare a 60% engineer’s estimate of construction costs for the plans above.
2. Submit a 60% plan set and cost estimate for review.
Deliverables
· 60% plans and cost estimates (PDF versions)
Subtask 4.10. Project 3 90% Design (PS&E) (Kittelson)
The Consultant will address review comments from the 60% plans and develop construction documents to the
90% design stage. These documents will consist of plans, specifications, a bid item list, an opinion of probable
construction cost, and an anticipated construction schedule.
The 90% plan set shall include the following sheets:
· Signing and striping plans and details
· Illumination plans and details
· Signal plans and details
o Sandifur Parkway and Road 105
o Sandifur Parkway and Road 108
Tasks include:
1. Address 60% City review comments regarding the plans and estimate.
2. Update and compute quantities and prepare an engineer’s estimate of construction costs shown on the
plans. Identify which bid items will require special provisions.
3. Prepare 90% Level Project Specifications including current WSDOT amendments, General Special
Provisions (GSPs), and special provisions necessary for this project.
4. Submit a 90% plan set, specifications, and a cost estimate for review.
Deliverables
· 90% plans, specifications, and cost estimates (PDF of the plan set, specifications, and cost estimate)
Subtask 4.11. Project 3 Final Design (PS&E) (Kittelson)
The consultant will address review comments from the 90% plans and develop construction documents for the
final design submittal. These documents will consist of plans, specifications, a bid item list, and an opinion of
probable construction cost.
Address the 90% comments. Final design phase plan set shall include:
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· Signing and striping plans and details
· Illumination plans and details
· Signal plans and details
o Sandifur Parkway and Road 105
o Sandifur Parkway and Road 108
Tasks include:
1. Address 90% City review comments regarding the plans, specifications, and estimate.
2. Prepare final special provisions as needed for nonstandard items shown on the plans and compile the
project specifications.
3. Update and compute quantities and prepare an engineer’s estimate of construction costs.
4. Submit 100% plans, special provisions, and estimate for review.
Deliverables
· Final plans, special provisions, and estimate (PDF)
Subtask 4.12. Project 3 QA/QC (Kittelson)
The Consultant will provide QA/QC for design work in accordance with the Consultant’s Quality Management Plan
(QMP). The Consultant will provide senior-level design and construction personnel to review plan submittals and
provide technical support.
Subtask 4.13. Advertisement and Bidding Support (Kittelson)
The Consultant will provide bidding support services, consisting of coordination with the project team, preparing
response to bidder questions, and the preparation of addendums.
Task 5. Environmental Review and Documentation
Assume this work has been completed by the City under the Broadmoor EIS process.
Task 6. Design Engineering
The Consultant will advance the design from the 30% plans during the current phase of the project. The
Consultant team will be responsible to provide design engineering services for the deliverables outlined below for
the following submittals:
· Preliminary 30% Submittal: Completed
· Project 1―90% Design (PS&E): Completed
· Project 1―Final Design (PS&E): Completed
· Project 2―60% Design (Plans and Estimate): Completed
· Project 2―90% Design (PS&E): Completed
· Project 2―Final Design (PS&E): Completed
· QA/QC Project 1 and 2: Completed
· Project 3―60% Design (Plans and Estimate)
· Project 3―90% Design (PS&E)
· Project 3―Final Design (PS&E)
· QA/QC
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Subtask 6.1. 30% Design (Preliminary)
Completed as part of the original contract for 30% design.
Subtask 6.2. Project 1—90% Design (PS&E)
Completed as part of Amendment 1.
Subtask 6.3. Project 1—Final Design (PS&E)
Completed as part of Amendment 1.
Subtask 6.4 . Project 2—60% Design (PS&E)
Completed as part of Amendment 1.
Subtask 6.5. Project 2—90% Design (PS&E)
Completed as part of Amendment 1.
Subtask 6.6. Project 2—Final Design (PS&E)
Completed as part of Amendment 1.
Subtask 6.7. QA/QC
Completed as part of Amendment 1.
Subtask 6.8. Project 3—60% Design (Plans and Estimate)
The consultant will develop construction documents to the 60% design stage. These documents will consist of
plans, format, and an opinion of probable construction cost.
Design tasks include the following:
· Compute quantities and prepare an engineer’s estimate of construction costs
· Submit 60% plans for review
· Meet with City staff after review of the 60% plans
The 60% plan set shall include the following:
· Cover sheet
· Civil legend sheet
· Typical sections
· Miscellaneous details
· Traffic staging plans
· Site prep and demolition plans
· Erosion control and grading plans
· Erosion control notes detail sheets
· Roadway and stormwater plan over profile sheets
· Roundabout layout sheet
· Pond grading sheets
· Signing plans and details (see Task 5)
· Striping plans and details (see Task 5)
· Illumination plans and details (see Task 5)
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· Signal plans and details (see Task 5)
· Standard details
Deliverables
· 60% construction plans and opinion of probable construction costs in PDF format
· Draft Stormwater Calculations and Memo of Assumptions
Subtask 6.9. Project 3—90% Design (PS&E)
The consultant will address review comments from the 60% plans and develop construction documents to the
90% design stage. These documents will consist of plans, contract specifications in WSDOT format, and an opinion
of probable construction cost.
Design tasks include the following:
· Update street design based on comments from 60% plans
· Compute quantities and prepare an engineer’s estimate of construction costs
· Submit 90% plan review set for review
· Meet with City staff after review of the 90% plans
· Project specifications
The 90% plan set shall include the following:
· Cover sheet
· Civil legend sheet
· Typical sections
· Miscellaneous details
· Traffic staging plans
· Site prep and demolition plans
· Erosion control and grading plans
· Erosion control notes detail sheets
· Roadway and stormwater plan over profile sheets
· Roundabout layout sheet
· Roundabout grading sheets
· Americans with Disabilities Act (ADA) grading sheets
· Pond grading sheets
· Signing plans and details (see Task 5)
· Striping plans and details (see Task 5)
· Illumination plans and details (see Task 5)
· Signal plans and details (see Task 5)
· Standard details
Deliverables
· 90% construction plans, specifications, and opinion of probable construction costs (final) in PDF format
· Final Stormwater Report and Calculations
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Subtask 6.10. Project 3—Final Design (PS&E)
The Consultant will address review comments from the 90% plans and develop construction documents to the
final design stage. These documents will consist of plans, contract specifications in WSDOT format, and an opinion
of probable construction cost.
Design tasks include the following:
· Update street design based on comments from 90% plans
· Compute quantities and prepare an engineer’s estimate of construction costs
· Submit a draft final plan set for review
· Meet with City staff after review of the draft final plans
· Address draft final plan comments from the City and submit final PS&E for construction
The final plan set shall include the following:
· Cover sheet
· Civil legend sheet
· Typical sections
· Miscellaneous details
· Traffic staging plans
· Site prep and demolition plans
· Erosion control and grading plans
· Erosion control notes detail sheets
· Roadway and stormwater plan over profile sheets
· Roundabout layout sheet
· Roundabout grading sheets
· ADA grading sheets
· Pond grading sheets
· Signing plans and details (see Task 5)
· Striping plans and details (see Task 5)
· Illumination plans and details (see Task 5)
· Signal plans and details (see Task 5)
· Standard details
Deliverables
· Construction plans, specifications, and opinion of probable construction costs (final) in PDF format
Assumptions
· The City will compile all bid document packages.
Subtask 6.11. Project 3—QA/QC
The Consultant will provide QA/QC for design work in accordance with the Consultant’s QA/QC Program. The
Consultant will provide senior-level design and construction personnel to review plan submittals and provide
technical support.
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Task 7. Utility Coordination
Subtask 7.1. Preliminary Utility Coordination
Completed as part of the original contract for 30% design.
Subtask 7.2. Utility Meetings
Completed as part of Amendment 1.
Subtask 7.3. Conflict Identification, Analysis and Recommended Resolution
Completed as part of Amendment 1.
Subtask 7.4. Conflict Notification and Utility Relocations
Completed as part of Amendment 1.
Task 8. Public Involvement
To be included in a future Amendment if required.
Task 9. Right-of-Way
Subtask 9.1. Right-of-Way Acquisition
Completed in a previous Amendment.
Task 10. Construction Management
Subtask 10.1. Construction Support
The Consultant will provide construction management support as requested by the City. Work is anticipated to
include some or all of the following.
Preconstruction and Kickoff Meetings
PBS will attend the pre-construction conference (PreCon) and take meeting notes.
Assumptions
· Coordination and pre-construction meetings will be attended by the PBS construction services engineer and
design engineer as requested.
Utility Coordination
Consultant will support the coordination of project timelines, design modifications, and relocations with utility
companies to minimize impacts to the project schedule (assumes four utility coordination meetings).
Assumptions
· A joint utility trench will not be included with this project.
· PBS will coordinate designs to protect existing utilities during construction.
Deliverables
· Review and comment on utility relocation plans
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QA/QC Construction Surveying
As requested, PBS will provide a QA/QC construction survey for the project when asked by the City. The following
list of items include but is not limited to:
·Project control perpetuation
·Structural survey
·Joint utility trench (every 50 feet)
·Curb line
·Roadway grading
·ADA compliance
·Utility structures
Assumptions
·48 hours’ notice is required prior to each request.
On-Site Meetings
As requested, PBS will attend on-site project progress and utility coordination meetings. Other specific pre-work
meetings may include the following (based on need during construction or City or Contractor request): traffic
control and/or staging, construction surveying, Hot Mix Asphalt (HMA) paving, and striping. PBS will take meeting
notes for each meeting attended. Generally, PBS’ Construction Engineer or Project Assistant, PBS Inspector, and
the Contractor will attend the meetings. Progress meetings will be used to promote effective communication
between the City, PBS, the Contractor, and other project stakeholders.
Deliverables
·Construction meeting notes provided to the City
Material Submittals
As requested, PBS will assist the City in the review of material submittals (Manufacturer’s Certificates of
Compliance, Certificates of Material Origin, cut sheets, Qualified Product List Sheets, etc.), construction
sequence schedules, shop drawings, and other items required from the Contractor to ensure compliance with
contract requirements.
PBS may review the following submittals, including but not limited to: material-specific submittals, HMA and
concrete mix designs, retaining wall calculations and drawings, illumination materials, landscape items, and others
required by construction contract specifications.
Deliverables
·Copies of approved material submittals
·Copies of written communications with the Contractor
Response to Questions and Change Orders
PBS will assist the City in response to requests for information (RFI) and response for clarifications (RFC) by the
Contractor and provide supplemental information as needed to maintain the progress of the work. If field
adjustments are required, as a result of a change in conditions or a desired change by the City, PBS will prepare
necessary change order documents and plan revisions for approval by City staff.
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PBS’ duties will include the following:
1. Assisting the City with addressing construction questions and RFIs from the Contractor.
2. Assisting the City with processing RFCs from the Contractor.
3. Assisting the City with preparing field directives and change orders and providing these to the City for
approval and issuance to the Contractor.
Exclusions
· Approval of change order paperwork to Contractor
Deliverables
· Copies of RFIs to City staff
· Copies of RFCs to City staff
· Plan sheets for design changes
Site Visits
PBS’ Construction Engineer will perform site visits as necessitated by concerns or issues arising from
construction, or when requested by the City.
As-Builts
PBS will assist and support the Final Plans that will be revised to conform to construction record drawings from
information supplied by the Contractor, and as reviewed by the City Construction Management team. The as-
builts will be submitted to the City, in both a PDF and an electronic data format consistent with City geographic
information system (GIS) requirements.
PBS’ duties may include the following:
· PBS will assist in the review Construction Record Drawings provided by the Contractor.
· PBS will assist in the collection of As-Built Survey information for underground utilities (storm sewer,
sanitary sewer) and aboveground water features (meters and hydrants).
· PBS will assist in the submittal of draft As-Built Drawings for City review.
· PBS will assist in the revision of the As-Built Drawings based on City comments and submit final As-Built
Drawings for approval.
Deliverables
· Reviewed construction record drawings
Management Reserve
The City is electing to have a $50,000 Management Reserve. This budget is intended to be used for unknown
project change and can only be authorized with written permission from the City.
City of Pasco
Broadmoor TIF—Final Design Project 3
June 2024
Page 15 of 15
66084.002
City Deliverables to the Consultant
City-Provided Information
Sample Projects
The City will provide copies of sample City plans and specifications. The City will also provide standard details for
streets, traffic signal, street lighting, and other available details.
Project Coordination
The City will assist the Consultant in managing relationships with other jurisdictions involved in the project,
adjacent property owners, and the public. The City will provide staff to meet and discuss the project with the
Consultant as needed. The City will provide written comments pertaining to the design submittals.
Pavement Design
The City will select the pavement type and structural sections based on the pavement recommendation provided
by the Consultant.
Utility List
The City will provide the Consultant with a list of local contacts for utilities within the project limits. Design and
plan preparation for the addition or relocation of utilities within the project limits will be done by others.
Street Light and Traffic Signal Requirements
The City will provide the illumination type, the minimum illumination levels and uniformity ratios to be used in the
project design. The City will also provide traffic signal design concepts, standards, and policies, including traffic
interconnect schemes, as needed.
PBS Engineering and Environmental TOTAL TOTAL TOTAL ORIGIONAL TOTAL
(Engineering/Management)PBS Traffic ROW SUB AMENDMENT #3 BUDGET AMENDMENT #2 BUDGET
AMENDMENT #1
BUDGET CONTRACT BUDGET
Task and Description ENG-Prncpl Engineer VIII Engineer VII Engineer VI Engineer V Engineer IV Engineer III Engineer II
Staff
Geologist I CAD Manager CAD I Survey VI Survey II
Survey Crew
(2 Person)
UAS Operator
III Admin II Expense TOTAL Kittelson EPIC TOTAL AMOUNT AMOUNT AMOUNT AMOUNT
TASK 1 - PROJECT MANAGEMENT AND ADMINISTRATION 0.00 179,755.00 0.00 0.00 0.00 179,755.00 0.00 78,040.00 41,622.00 299,417.00
Subtask 1.1 - Contract Administration, Invoicing, and Progress Reports 25.00 25.00 8,250.00 0.00 0.00 0.00 8,250.00 $0.00 $1,000.00 2,560.00 $11,810.00
Subtask 1.2 - Meetings 125.00 50.00 50.00 44,625.00 0.00 0.00 0.00 44,625.00 $0.00 $34,290.00 16,202.00 $95,117.00
Subtask 1.3 - Management, Coordination and Direction 120.00 27,000.00 0.00 0.00 0.00 27,000.00 $0.00 $42,750.00 22,860.00 $92,610.00
Subtask 1.4 – Broadmoor Development Support 100.00 24.00 140.00 280.00 99,880.00 0.00 0.00 0.00 99,880.00 $0.00 $0.00 0.00 $99,880.00
TASK 2 - SURVEY 0.00 3,500.00 0.00 0.00 0.00 3,500.00 0.00 16,216.00 42,580.00 62,296.00
Subtask 2.1: Surveying and Base Map 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 42,580.00 $42,580.00
Subtask 2.2 - Right-of-Way Support 0.00 0.00 0.00 0.00 0.00 $0.00 $16,216.00 0.00 $16,216.00
Subtask 2.3 – Project 3 Right-of-Way Support 20.00 3,500.00 0.00 0.00 0.00 3,500.00 $0.00 $0.00 0.00 $3,500.00
TASK 3: GEOTECHNICAL ENGINEERING 15,000.00 22,880.00 0.00 0.00 0.00 22,880.00 0.00 0.00 34,340.00 57,220.00
Subtask 3.1 Geotechnical Engineering 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 34,340.00 $34,340.00
Subtask 3.2 – Project 3 Signal Geotechnical Services 4.00 8.00 48.00 15,000.00 22,880.00 0.00 0.00 0.00 22,880.00 $0.00 $0.00 0.00 $22,880.00
TASK 4: TRAFFIC ENGINEERING (KITTELSON PROJECT 2)0.00 0.00 222,908.00 0.00 222,908.00 222,908.00 0.00 162,135.00 0.00 385,043.00
Subtask 4.1 - Contract Administration, Invoicing, and Progress Reports 0.00 4,362.00 0.00 4,362.00 4,362.00 $0.00 $1,906.00 0.00 $6,268.00
Subtask 4.2 - Meetings 0.00 25,477.00 0.00 25,477.00 25,477.00 $0.00 $7,902.00 0.00 $33,379.00
Subtask 4.3 - Site Visit 0.00 0.00 0.00 0.00 0.00 $0.00 $11,075.00 0.00 $11,075.00
Subtask 4.4 – 60% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $54,024.00 0.00 $54,024.00
Subtask 4.5 – 90% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $33,237.00 0.00 $33,237.00
Subtask 4.6 – Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $17,730.00 0.00 $17,730.00
Subtask 4.7 - QA/QC 0.00 0.00 0.00 0.00 0.00 $0.00 $36,261.00 0.00 $36,261.00
Subtask 4.8 – Project 3 Preliminary Roundabout Review 0.00 5,335.00 0.00 5,335.00 5,335.00 $0.00 $0.00 0.00 $5,335.00
Subtask 4.9 – Project 3 60% Design (PS&E)0.00 75,750.00 0.00 75,750.00 75,750.00 $0.00 $0.00 0.00 $75,750.00
Subtask 4.10 –Project 3 90% Design (PS&E)0.00 50,658.00 0.00 50,658.00 50,658.00 $0.00 $0.00 0.00 $50,658.00
Subtask 4.11 – Project 3 Final Design (PS&E)0.00 29,308.00 0.00 29,308.00 29,308.00 $0.00 $0.00 0.00 $29,308.00
Subtask 4.12 – Project 3 QA/QC 0.00 29,110.00 0.00 29,110.00 29,110.00 $0.00 $0.00 0.00 $29,110.00
Subtask 4.13 – Advertisement and Bidding Support 0.00 2,908.00 0.00 2,908.00 2,908.00 $0.00 $0.00 0.00 $2,908.00
TASK 5: ENVIRONMENTAL REVIEW AND DOCUMENTATION
TASK 6: DESIGN ENGINEERING 349,280.00 0.00 0.00 0.00 349,280.00 30,000.00 627,220.00 112,710.00 1,119,210.00
Subtask 6.1: 30 Percent Design (Preliminary)0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 112,710.00 $112,710.00
Subtask 6.2 – Project 1 - 90 Percent Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $52,620.00 0.00 $52,620.00
Subtask 6.3 – Project 1 - Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $55,500.00 0.00 $55,500.00
Subtask 6.4 – Project 2 – 60% Design (Plans and Estimate)0.00 0.00 0.00 0.00 0.00 $0.00 $153,540.00 0.00 $153,540.00
Subtask 6.5 – Project 2 – 90% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $25,000.00 $153,540.00 0.00 $178,540.00
Subtask 6.6 – Project 2 – Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $5,000.00 $145,620.00 0.00 $150,620.00
Subtask 6.7 - QA/QC 0.00 0.00 0.00 0.00 0.00 $0.00 $66,400.00 0.00 $66,400.00
Subtask 6.8 – Project 3 – 60% Design (Plans and Estimate)20.00 40.00 160.00 360.00 95,900.00 0.00 0.00 0.00 95,900.00 $0.00 $0.00 0.00 $95,900.00
Subtask 6.9 – Project 3 – 90% Design (PS&E)40.00 80.00 300.00 600.00 170,000.00 0.00 0.00 0.00 170,000.00 $0.00 $0.00 0.00 $170,000.00
Subtask 6.10 – Project 3 – Final Design (PS&E)8.00 24.00 80.00 160.00 45,280.00 0.00 0.00 0.00 45,280.00 $0.00 $0.00 0.00 $45,280.00
Subtask 6.11 – Project 3 - QA/QC 60.00 120.00 38,100.00 0.00 0.00 0.00 38,100.00 $0.00 $0.00 0.00 $38,100.00
TASK 7: UTILITY COORDINATION 0.00 0.00 0.00 0.00 0.00 0.00 50,384.00 31,420.00 81,804.00
Subtask 7.1 Utility Coordination 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 31,420.00 $31,420.00
Subtask 7.2 - Utility Meetings 0.00 0.00 0.00 0.00 0.00 0.00 $12,264.00 0.00 $12,264.00
Subtask 7.3 - Conflict Identification, Analysis and Recommended Resolution 0.00 0.00 0.00 0.00 0.00 0.00 $19,060.00 0.00 $19,060.00
Subtask 7.4 -Conflict Notification and Utility Relocations 0.00 0.00 0.00 0.00 0.00 0.00 $19,060.00 0.00 $19,060.00
TASK 8: PUBLIC INVOLVEMENT
TASK 9: RIGHT OF WAY 0.00 0.00 0.00 0.00 0.00 0.00 23,666.00 0.00 23,666.00
Subtask 9.1 – Right of Way Acquisition 0.00 0.00 0.00 0.00 0.00 0.00 $23,666.00 0.00 $23,666.00
TASK 10: CONSTRUCTION MANAGEMENT 100,700.00 0.00 0.00 0.00 100,700.00 0.00 0.00 0.00 100,700.00
Subtask 10.1 – Construction Support 20.00 60.00 150.00 300.00 16.00 40.00 100,700.00 0.00 0.00 0.00 100,700.00 $0.00 $0.00 0.00 $100,700.00
Management Reserve 50,000.00 0.00 0.00 0.00 50,000.00 0.00 0.00 0.00 50,000.00
Management Reserve 50,000.00 0.00 0.00 0.00 50,000.00 $0.00 $0.00 0.00 $50,000.00
Reimbursable Expenses 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00
Copies 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00
Expenses 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00
Travel 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00
TOTAL HOURS 104.00 0.00 442.00 324.00 8.00 880.00 0.00 1,750.00 48.00 0.00 0.00 36.00 0.00 40.00 0.00 25.00
MAX HOURLY RATES 270.00 240.00 225.00 205.00 190.00 178.00 168.00 152.00 110.00 140.00 110.00 175.00 126.00 220.00 195.00 105.00
TOTAL DOLLARS 28,080.00$ -$ 99,450.00$ 66,420.00$ 1,520.00$ 156,640.00$ -$ 266,000.00$ 5,280.00$ -$ -$ 6,300.00$ -$ 8,800.00$ -$ 2,625.00$ 15,000.00$ 706,115.00$ 222,908.00$ -$ 222,908.00$ 929,023.00$ 30,000.00$ 957,661.00$ 262,672.00$ 2,179,356.00$
Broadmoor TIF – Final Design Project 3 SUBCONSULTANTS
EXHIBIT B