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2024.06.24 Council Special Meeting Mini-Retreat Packet
AGENDA Council Special Meeting and Mini-Retreat 6:00 PM - Monday, June 24, 2024 Pasco City Hall, Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call (914) 614-3221 and use access code 347-125-017. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 3 - 27 (a) Resolution No. 4463 - Broadmoor TIF AREA - Amendment No. 3 with PBS for Engineering Services (5 minutes) MOTION: I move to approve Resolution No. 4463, authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with PBS Engineering & Environmental, Inc. for the Broadmoor Tax Increment Funding Design Project. 28 - 61 (b) Resolution No. 4464 - 2025-2030 Transportation Improvement Plan (5 minutes) MOTION: I move to approve Resolution No. 4464, adopting the 2025- Page 1 of 104 2030 Six-Year Transportation Improvement Program for the City of Pasco for the purpose of guiding the development, design, and construction of local and regional transportation improvements. 5. MINI-RETREAT DICUSSION ITEMS 62 - 80 (a) Discussion of 2024-2025 City Council Goals and City Manager Workplan 81 - 102 (b) Discussion of City Council Rules of Conduct 6. ADJOURNMENT 7. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” 103 - 104 (b) Adopted Council Goals (Reference Only) (c) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 2 of 104 AGENDA REPORT FOR: City Council June 18, 2024 TO: Adam Lincoln, City Manager City Council Special Meeting: 6/24/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution No. 4463 - Broadmoor TIF AREA - Amendment No. 3 with PBS for Engineering Services (5 minutes) I. REFERENCE(S): Resolution Amendment No. 3 Professional Services Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION:City the authorizing 4463, No. Resolution approve to move I Manager to execute Amendment No. 3 to the Professional Services Agreement with PBS Engineering & Environmental, Inc. for the Broadmoor Tax Increment Funding Design Project. III. FISCAL IMPACT: Original PSA Amount: $ 262,672.00 Amended PSA Amount: $1,250,333.00 (Includes Amendments No. 1-2) PSA Amendment No. 3 Amount: $ 929,023.00 Total Proposed Amended PSA Amount: $2,179,356.00 (Includes Amendments No. 1-3) IV. HISTORY AND FACTS BRIEF: PBS Engineering and Environmental Inc. (PBS) was selected by staff to provide professional engineering and design services for utility and road improvement projects in the Broadmoor Tax Increment Financing (TIF) area. The original Professional Services Agreement (PSA) was executed on August 1, 2022, in the amount of $262,672 and authorized PBS to provide feasibility analyses, conceptual designs, and cost estimates for the various components Page 3 of 104 of the Broadmoor TIF area. From the beginning, the Broadmoor TIF design project was planned to be delivered via several amendments to the PSA as the direction of the design scope was finalized. The Broadmoor TIF design project was divided into three phases and are described as follows: Phase 1 - Rough grading and construction of water, sewer and irrigation infrastructure within Road 108 (Harris to Sandifur Parkway) and Sandifur Parkway (Road 108 to Broadmoor Blvd) to create the "backbone' of underground utilities to serve the Broadmoor site that will allow future extensions by developers for individual sites. Phase 2 - Final design and construction of full road improvements for 1) Broadmoor Boulevard ( Interstate I-182 to Burns Road) and 2) Sandifur Parkway of east past Bedford of Street the to 105 Road vicinity Broadmoor Blvd). This phase also includes design work for the site grading of regional stormwater facilities required for future developments. Phase 3 - Final design and construction of core roads for 1) Sandifur Parkway (Broadmoor Blvd west to Road 108) and 2) Road 108 (Sandifur Parkway south to the Harris Road). A core road includes asphalt driving lanes only (curbs, gutters and sidewalks will be provided later by adjacent developers). A roundabout will also be constructed at the intersection of Road 108 and Sandifur Parkway and another signal is planned for the intersection of Road 103 and Sandifer. The currently amended PSA provides for the design of the Phase 1 and 2 components. Proposed Amendment No. 3 to the PSA includes tasks for the detailed design, right -of-way acquisition, and bidding support for the Phase 3 components. V. DISCUSSION: City Staff recommends approval of the proposed PSA Amendment No. 3 with PBS Engineering & Environmental, Inc. in the amount of $929,023.00. Page 4 of 104 Resolution – Amend 3 to PSA with PBS for Broadmoor TIF - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PBS ENGINEERING & ENVIRONMENTAL, INC. FOR THE BROADMOOR TAX INCREMENT FUNDING DESIGN PROJECT. WHEREAS, the City of Pasco (City) and PBS Engineering & Environmental, Inc. (PBS), entered into a Professional Services Agreement (PSA) on August 1, 2022, to provide engineering services with respect to the Broadmoor Tax Increment Funding (TIF) project; and WHEREAS, this project is funded through tax increment financing funds and will follow local procedures for right-of-way acquisition, design, advertisement, environmental permitting, and bidding; and WHEREAS, the City and PBS entered into Amendment No. 1 to the PSA on December 5, 2022, for additional professional design engineering services: and WHEREAS, the City and PBS entered into Amendment No. 2 to the PSA on March 25, 2024, to add professional design engineering services for a traffic signal; and WHEREAS, the City and PBS desire to enter into Amendment No. 3 to the PSA to provide additional professional design engineering services generally supporting the final designs for Road 108 and Sandifur Parkway and further described in detail in Exhibit A for an additional amount of $929,023.00 for a total of $2,179,356.00; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment No. 3 with PBS Engineering & Environmental, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 3 between the City of Pasco and PBS Engineering & Environmental, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Amendment. Be It Further Resolved, that this Resolution shall take effect immediately. Page 5 of 104 Resolution – Amend 3 to PSA with PBS for Broadmoor TIF - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of ____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 6 of 104 PBS Engineering & Environmental, Inc. – Amendment No. 3 to PSA Broadmoor TIF Design Services – Project Number 22337 Version 05.11.24 Page 1 AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT Broadmoor TIF Design Services PROJECT: 22-377 AGREEMENT No. 22-025 WHEREAS, the City and PBS Engineering & Environmental, Inc. entered into a Professional Services Agreement on August 1, 2022 to provide professional design engineering services with respect to the Broadmoor Tax Incremental Financing (TIF) project. WHEREAS, the City and City and PBS Engineering & Environmental, Inc. entered into Amendment No. 1 on December 5, 2022 to provide additional professional design engineering services, and, WHEREAS, the City and City and PBS Engineering & Environmental, Inc. entered into Amendment No. 2 on March 25, 2024 to provide additional professional design engineering services and add additional time of performance, and, NOW, THEREFORE, this agreement is amended to allow PBS Engineering & Environmental, Inc. to provide additional professional design engineering services as described in Exhibit A. 1. Scope of Work: See Exhibit A. 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $929,023.00 for a total authorization amount of $2,179,356.00. See Exhibit B. 3. Time of performance: No Change. The services shall be complete for the project on or before 12/31/2025. DATED THIS DAY______________________________. [date of execution] CITY OF PASCO, WASHINGTON PBS Engineering & Environmental Inc. Adam R. Lincoln – City Manager Jason Mattox, PE – Vice President Page 7 of 104 415 W 6TH STREET, SUITE 601 VANCOUVER, WA 98660 360.695.3488 MAIN 866.727.0140 FAX PBSUSA.COM CITY OF PASCO, WASHINGTON Scope of Work Broadmoor TIF Amendment 3―Sandifur and Road 108 Completion City of Pasco Project # 22337 INTRODUCTION PBS Engineering and Environmental LLC (PBS) and its Consultant team have been selected by the City of Pasco (City) to perform traffic and design engineering, land surveying, geotechnical engineering, and right-of-way (ROW) acquisition services for the Broadmoor Tax Increment Financing (TIF) projects. This project is funded through tax increment financing funds and will follow local procedures for ROW acquisition, design, advertisement, environmental permitting, and bidding. The project team currently includes: ·Kittelson & Associates, Inc. (KAI)―Signal Design ·EPIC Land Solutions (EPIC)―ROW Acquisition PROJECT BACKGROUND The Broadmoor TIF project was originally planned to be delivered through several amendments. See below for a breakdown of the contracting to date. Base Contract: Broadmoor TIF―30% Plans This contract consisted of: ·Survey. ·Geotechnical investigations. ·Coordinate preferred ultimate roadway sections. ·Develop all TIF-related roadway segments to 30% design. ·Evaluate potential project phasing opportunities. ·Determine the amount of improvements that can feasibly be designed for the first construction package. ·Determine ultimate ROW widths throughout the 30% design process. This will be done in collaboration between the City Public Works Engineering, City Planning, and the Broadmoor developer. This phase of design took substantially longer than initially anticipated as there was significant coordination and collaboration with the Broadmoor Subarea Plan. This work was performed within the budget associated with the contract. Broadmoor TIF—Final Design Projects 1 and 2 (Amendment 1) This contract consisted of the following. EXHIBIT A Page 8 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 2 of 15 66084.002 Project 1 · Rough site grading of Road 108 from Harris Road to Sandifur Parkway and Sandifur Parkway from Road 108 to Broadmoor Boulevard. · Storm sewer, water, irrigation, and sewer infrastructure along Road 108 and Sandifur Parkway for advertisement mid-December. Although there were several changes to the location of the utilities due to changes in anticipated future tenants and/or retailers leaving the conversation and the needs of interested developers, this project was completed as anticipated. Project 2 · Broadmoor Boulevard widening, Interstate 182 to Burns Road · Sandifur Parkway from Road 105 to the east Throughout the development of this project, there were several modifications to the work performed. Due to urgent safety and capacity needs along the corridor, the scope for the signal at Buckingham Drive was shifted north to provide a signal at Burns Road and Broadmoor Boulevard, and the project was broken out into two projects: one for the signal at Sandifur Parkway and one for the signal at Burns Road. As these projects progressed, it was determined that the signal at Buckingham Drive was essential to minimize impacts to the traveling community (from both a desire to minimize inconvenience of construction and from a network safety and mobility standpoint). This resulted in the addition of a third signal to the contract, and the need for Amendment 2 (see below). Addition of Signal (Amendment 2) This amendment added funds to the project for the addition of a signal at Buckingham Drive to the scope. PROJECT DESCRIPTION This amendment is for Project 3. Project 3 is anticipated to include final design for Road 108 and Sandifur Parkway from the intersection of Road 108 east to the Project 2 limits. Work will include a roundabout at the intersection of Road 108 and Sandifur Parkway, a signal at the intersection of Road 105 and Sandifur Parkway, and another signal at the intersection of Road 103 and Sandifur Parkway. OVERALL PROJECT ASSUMPTIONS · Traffic modeling will be performed by DKS Associates (DKS) under a separate agreement with the City. · DKS will provide signal-related lane configurations and storage lengths. · All environmental permitting and State Environmental Policy Act (SEPA) related activity has been previously completed by the City under the Environmental Impact Statement (EIS) process for the overall Broadmoor area. No additional permitting efforts are anticipated to be needed and are excluded from this work. · Landscape and irrigation work is not included in this amendment. · Additional field survey work is not included in this amendment, as it is assumed that the previously constructed projects were per plans. Page 9 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 3 of 15 66084.002 · Utility coordination will be through email correspondence only for Project 3. SCOPE OF WORK Task 1. Project Management and Administration PBS shall oversee project tasks and coordinate with City representatives to manage the scope, schedule, and budget for the design engineering phase. The current phase of the project is budgeted for an eight-month design schedule. Subtask 1.1. Contract Administration, Invoicing, and Progress Reports · Prepare and submit monthly invoices. Each invoice will include: the date period covered by the invoice; the number of hours worked during the billing period with billing rates shown; expenses and associated markups; the total cost for labor and expenses for the billing period; subconsultants fees including markups for the billing period; and a total amount summarizing labor, expenses, and subconsultant fees. · Prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report will list each invoice, as well as the current invoice, with an itemized summary of invoice numbers, dates, and amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The Contract Summary Report will also list the total amount billed to date, the total amount remaining under the contract, and the contract expiration date. · Maintain required contract documentation. Provide copies of project files and records to the City for audits and public information requests. Final documents shall be provided in electronic format as requested. Deliverables · Monthly invoices, Contract Summary Reports, and Project Status Reports · Project documentation, upon request Subtask 1.2. Meetings This item includes the coordination and meetings necessary to successfully complete the project. · Up to 50 weekly phone meetings with City staff. · Up to 50 internal PBS design team coordination meetings. · Preparation for and attendance at three monthly project coordination meetings with City staff including up to two PBS staff. Other consultant team members will attend meetings as needed. · Meet with City staff after the review of the 60%, 90%, and final plan submittals. These meetings will be attended instead of the monthly meetings during this deliverable window. Deliverables · Meeting agendas and meeting summaries · Design Submittal Comment Review and Response Log Subtask 1.3. Management, Coordination, and Direction · The Consultant shall provide management, coordination, and direction to the Project team in order to complete the project on time and within budget. The City fosters a partnership approach of all Page 10 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 4 of 15 66084.002 stakeholders in the Project. The Consultant shall integrate this strategy into the overall management approach. · The Consultant shall establish a quality management program and designate responsibility for review of technical work and other deliverable products. · Prepare and maintain a project design schedule. The schedule shall identify Consultant tasks and items provided by the City and other consultants. The schedule shall be updated as circumstances require or as requested by the City (assumes one update). · The Consultant shall prepare and submit an activities list and schedule to the City following the Notice to Proceed. The schedule shall show appropriate milestones for the Project, including intermediate and final submittal dates for design documents and key decision points. · The Consultant shall coordinate Consultant tasks and activities with the City. Deliverables · Project schedule and schedule updates · Summary notes of coordination efforts · Quality Assurance and Quality Control (QA/QC) Program Deliverables · Coordination meeting agendas and meeting summaries Subtask 1.4. Broadmoor Development Support The Consultant will provide miscellaneous Broadmoor development support on an as-requested basis. This work is anticipated to evaluate potential roadway networks, feasibility analysis of future phases, and coordination with ongoing development throughout the corridor. Task 2. Surveying Subtask 2.1. Surveying and Base Map Completed as a part of the original contract for 30% design. Additional field survey work is not included in this amendment, as it is assumed that the previously constructed projects were per plans. Subtask 2.2. Right-of-Way Support Completed as part of Amendment 1. Subtask 2.3. Project 3 Right-of-Way Support Legal Descriptions and Exhibit Maps for Right-of-Way Acquisitions and Easements · Prepare legal descriptions and exhibits for ROW and easement acquisition. It is assumed that there will be one legal description and/or exhibits to prepare (one ROW acquisitions and dedications, one Temporary Construction Easement (TCE), and one Permanent Easement). Deliverables · Up to one legal description and exhibit Page 11 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 5 of 15 66084.002 Task 3. Geotechnical Engineering Subtask 3.1. Geotechnical Engineering Completed as part of base contract. Subtask 3.2. Project 3 Signal Geotechnical Services Additional geotechnical investigations are recommended for signal designs at Road 103 and Road 105t. This work will consist of the following. Geologic Map Review Geologic maps of the site area will be reviewed for information regarding geologic conditions and hazards at or near the site. Subsurface Exploration Subsurface conditions will be explored by completing four borings using a track-mounted drill rig. Borings will be advanced to depths of 30 feet below the existing ground surface (bgs) or practical refusal of the drilling equipment, whichever occurs first. In situ, standard penetration tests will be performed at 2.5- to 5-foot intervals. The borings will be logged, observed groundwater levels noted, and representative soil samples collected by a member of the PBS geotechnical engineering staff. Soils Testing Selected samples will be returned to our laboratory and classified by the Unified Soil Classification System (ASTM D2487) and/or the Visual-Manual Procedure (ASTM D2488). Laboratory tests may include natural moisture contents, Atterberg limits, and grain-size analyses, as appropriate. Geotechnical Engineering Analyses The data collected during the subsurface exploration, literature research, and testing will be analyzed to develop geotechnical recommendations for design and construction. Deliverable A geotechnical engineering report will be prepared containing the results of our work, including the following information: · Field exploration logs and site plan showing approximate exploration locations · Laboratory test results · Groundwater considerations · Liquefaction potential · Seismic design criteria in accordance with the 2020 American Association of State Highway and Transportation Officials (AASHTO) Load and Resistance Factor Design (LRFD) and Washington State Department of Transportation (WSDOT) Geotechnical Design Manual (GDM) · Signal pole foundation design recommendations: o Minimum depth of embedment o Allowable bearing pressure o Allowable lateral bearing pressure Page 12 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 6 of 15 66084.002 Task 4. Traffic Engineering (Kittelson) Subtask 4.1. Contract Administration, Invoicing, and Progress Reports · Prepare and submit monthly invoices with progress reports. Each invoice will include: the date period covered by the invoice; the number of hours worked during the billing period with billing rates shown; expenses; the total cost for labor; and expenses for the billing period. · Maintain required contract documentation. Provide copies of project files and records to the City for audits and public information requests. Final documents shall be provided in electronic format as requested. Deliverables · Monthly invoices and Project Status Reports · Project documentation, upon request Subtask 4.2. Meetings (Kittelson) This item includes the coordination and meetings necessary to successfully complete the project. · Preparation for and attendance at a two-hour project kickoff meeting over Microsoft Teams with City staff, including up to three Kittelson staff. · Up to 50 weekly phone meetings with PBS staff (1 hour in length). · Preparation for and attendance project coordination meeting (up to three) with City staff including and up to three Kittelson staff. · Meet (three times) with City staff after the review of the 60%, 90%, and final plan submittals. These meetings will be attended instead of the monthly meetings these months. Subtask 4.8. Project 3 Preliminary Roundabout Review (Kittelson) KAI will review and provide written enhancement considerations on the roundabout design, developed by others, at Sandifur Parkway and 180th. This will consist of review and commentary of the following: · Safety and operational performance analysis of the roundabout, completed by others. · Geometric layout completed by others. · Performance checks of the roundabout, completed by others. o Fastest path analysis. o Sign distance and visibility. o Design vehicle assessments. o Bicycle and pedestrian wayfinding and crossings layouts. · This task includes coordination and meetings necessary to review considerations with the design team. Subtask 4.9. Project 3 60% Design (PS&E) (Kittelson) The Consultant will address review comments on the 30% plans and develop construction documents to the 60% design stage. These documents will consist of plans, a bid item list, and an opinion of probable construction cost. The Consultant will develop construction documents to the 60% design stage. These documents will consist of plans, a bid item list, and an opinion of probable construction cost. Page 13 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 7 of 15 66084.002 The 60% plans shall include: · Signing and striping plans and details · Illumination plans and details · Signal plans and details o Sandifur Parkway and Road 105 o Sandifur Parkway and Road 108 Tasks include: 1. Calculate quantities and prepare a 60% engineer’s estimate of construction costs for the plans above. 2. Submit a 60% plan set and cost estimate for review. Deliverables · 60% plans and cost estimates (PDF versions) Subtask 4.10. Project 3 90% Design (PS&E) (Kittelson) The Consultant will address review comments from the 60% plans and develop construction documents to the 90% design stage. These documents will consist of plans, specifications, a bid item list, an opinion of probable construction cost, and an anticipated construction schedule. The 90% plan set shall include the following sheets: · Signing and striping plans and details · Illumination plans and details · Signal plans and details o Sandifur Parkway and Road 105 o Sandifur Parkway and Road 108 Tasks include: 1. Address 60% City review comments regarding the plans and estimate. 2. Update and compute quantities and prepare an engineer’s estimate of construction costs shown on the plans. Identify which bid items will require special provisions. 3. Prepare 90% Level Project Specifications including current WSDOT amendments, General Special Provisions (GSPs), and special provisions necessary for this project. 4. Submit a 90% plan set, specifications, and a cost estimate for review. Deliverables · 90% plans, specifications, and cost estimates (PDF of the plan set, specifications, and cost estimate) Subtask 4.11. Project 3 Final Design (PS&E) (Kittelson) The consultant will address review comments from the 90% plans and develop construction documents for the final design submittal. These documents will consist of plans, specifications, a bid item list, and an opinion of probable construction cost. Address the 90% comments. Final design phase plan set shall include: Page 14 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 8 of 15 66084.002 · Signing and striping plans and details · Illumination plans and details · Signal plans and details o Sandifur Parkway and Road 105 o Sandifur Parkway and Road 108 Tasks include: 1. Address 90% City review comments regarding the plans, specifications, and estimate. 2. Prepare final special provisions as needed for nonstandard items shown on the plans and compile the project specifications. 3. Update and compute quantities and prepare an engineer’s estimate of construction costs. 4. Submit 100% plans, special provisions, and estimate for review. Deliverables · Final plans, special provisions, and estimate (PDF) Subtask 4.12. Project 3 QA/QC (Kittelson) The Consultant will provide QA/QC for design work in accordance with the Consultant’s Quality Management Plan (QMP). The Consultant will provide senior-level design and construction personnel to review plan submittals and provide technical support. Subtask 4.13. Advertisement and Bidding Support (Kittelson) The Consultant will provide bidding support services, consisting of coordination with the project team, preparing response to bidder questions, and the preparation of addendums. Task 5. Environmental Review and Documentation Assume this work has been completed by the City under the Broadmoor EIS process. Task 6. Design Engineering The Consultant will advance the design from the 30% plans during the current phase of the project. The Consultant team will be responsible to provide design engineering services for the deliverables outlined below for the following submittals: · Preliminary 30% Submittal: Completed · Project 1―90% Design (PS&E): Completed · Project 1―Final Design (PS&E): Completed · Project 2―60% Design (Plans and Estimate): Completed · Project 2―90% Design (PS&E): Completed · Project 2―Final Design (PS&E): Completed · QA/QC Project 1 and 2: Completed · Project 3―60% Design (Plans and Estimate) · Project 3―90% Design (PS&E) · Project 3―Final Design (PS&E) · QA/QC Page 15 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 9 of 15 66084.002 Subtask 6.1. 30% Design (Preliminary) Completed as part of the original contract for 30% design. Subtask 6.2. Project 1—90% Design (PS&E) Completed as part of Amendment 1. Subtask 6.3. Project 1—Final Design (PS&E) Completed as part of Amendment 1. Subtask 6.4 . Project 2—60% Design (PS&E) Completed as part of Amendment 1. Subtask 6.5. Project 2—90% Design (PS&E) Completed as part of Amendment 1. Subtask 6.6. Project 2—Final Design (PS&E) Completed as part of Amendment 1. Subtask 6.7. QA/QC Completed as part of Amendment 1. Subtask 6.8. Project 3—60% Design (Plans and Estimate) The consultant will develop construction documents to the 60% design stage. These documents will consist of plans, format, and an opinion of probable construction cost. Design tasks include the following: · Compute quantities and prepare an engineer’s estimate of construction costs · Submit 60% plans for review · Meet with City staff after review of the 60% plans The 60% plan set shall include the following: · Cover sheet · Civil legend sheet · Typical sections · Miscellaneous details · Traffic staging plans · Site prep and demolition plans · Erosion control and grading plans · Erosion control notes detail sheets · Roadway and stormwater plan over profile sheets · Roundabout layout sheet · Pond grading sheets · Signing plans and details (see Task 5) · Striping plans and details (see Task 5) · Illumination plans and details (see Task 5) Page 16 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 10 of 15 66084.002 · Signal plans and details (see Task 5) · Standard details Deliverables · 60% construction plans and opinion of probable construction costs in PDF format · Draft Stormwater Calculations and Memo of Assumptions Subtask 6.9. Project 3—90% Design (PS&E) The consultant will address review comments from the 60% plans and develop construction documents to the 90% design stage. These documents will consist of plans, contract specifications in WSDOT format, and an opinion of probable construction cost. Design tasks include the following: · Update street design based on comments from 60% plans · Compute quantities and prepare an engineer’s estimate of construction costs · Submit 90% plan review set for review · Meet with City staff after review of the 90% plans · Project specifications The 90% plan set shall include the following: · Cover sheet · Civil legend sheet · Typical sections · Miscellaneous details · Traffic staging plans · Site prep and demolition plans · Erosion control and grading plans · Erosion control notes detail sheets · Roadway and stormwater plan over profile sheets · Roundabout layout sheet · Roundabout grading sheets · Americans with Disabilities Act (ADA) grading sheets · Pond grading sheets · Signing plans and details (see Task 5) · Striping plans and details (see Task 5) · Illumination plans and details (see Task 5) · Signal plans and details (see Task 5) · Standard details Deliverables · 90% construction plans, specifications, and opinion of probable construction costs (final) in PDF format · Final Stormwater Report and Calculations Page 17 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 11 of 15 66084.002 Subtask 6.10. Project 3—Final Design (PS&E) The Consultant will address review comments from the 90% plans and develop construction documents to the final design stage. These documents will consist of plans, contract specifications in WSDOT format, and an opinion of probable construction cost. Design tasks include the following: · Update street design based on comments from 90% plans · Compute quantities and prepare an engineer’s estimate of construction costs · Submit a draft final plan set for review · Meet with City staff after review of the draft final plans · Address draft final plan comments from the City and submit final PS&E for construction The final plan set shall include the following: · Cover sheet · Civil legend sheet · Typical sections · Miscellaneous details · Traffic staging plans · Site prep and demolition plans · Erosion control and grading plans · Erosion control notes detail sheets · Roadway and stormwater plan over profile sheets · Roundabout layout sheet · Roundabout grading sheets · ADA grading sheets · Pond grading sheets · Signing plans and details (see Task 5) · Striping plans and details (see Task 5) · Illumination plans and details (see Task 5) · Signal plans and details (see Task 5) · Standard details Deliverables · Construction plans, specifications, and opinion of probable construction costs (final) in PDF format Assumptions · The City will compile all bid document packages. Subtask 6.11. Project 3—QA/QC The Consultant will provide QA/QC for design work in accordance with the Consultant’s QA/QC Program. The Consultant will provide senior-level design and construction personnel to review plan submittals and provide technical support. Page 18 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 12 of 15 66084.002 Task 7. Utility Coordination Subtask 7.1. Preliminary Utility Coordination Completed as part of the original contract for 30% design. Subtask 7.2. Utility Meetings Completed as part of Amendment 1. Subtask 7.3. Conflict Identification, Analysis and Recommended Resolution Completed as part of Amendment 1. Subtask 7.4. Conflict Notification and Utility Relocations Completed as part of Amendment 1. Task 8. Public Involvement To be included in a future Amendment if required. Task 9. Right-of-Way Subtask 9.1. Right-of-Way Acquisition Completed in a previous Amendment. Task 10. Construction Management Subtask 10.1. Construction Support The Consultant will provide construction management support as requested by the City. Work is anticipated to include some or all of the following. Preconstruction and Kickoff Meetings PBS will attend the pre-construction conference (PreCon) and take meeting notes. Assumptions · Coordination and pre-construction meetings will be attended by the PBS construction services engineer and design engineer as requested. Utility Coordination Consultant will support the coordination of project timelines, design modifications, and relocations with utility companies to minimize impacts to the project schedule (assumes four utility coordination meetings). Assumptions · A joint utility trench will not be included with this project. · PBS will coordinate designs to protect existing utilities during construction. Deliverables · Review and comment on utility relocation plans Page 19 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 13 of 15 66084.002 QA/QC Construction Surveying As requested, PBS will provide a QA/QC construction survey for the project when asked by the City. The following list of items include but is not limited to: ·Project control perpetuation ·Structural survey ·Joint utility trench (every 50 feet) ·Curb line ·Roadway grading ·ADA compliance ·Utility structures Assumptions ·48 hours’ notice is required prior to each request. On-Site Meetings As requested, PBS will attend on-site project progress and utility coordination meetings. Other specific pre-work meetings may include the following (based on need during construction or City or Contractor request): traffic control and/or staging, construction surveying, Hot Mix Asphalt (HMA) paving, and striping. PBS will take meeting notes for each meeting attended. Generally, PBS’ Construction Engineer or Project Assistant, PBS Inspector, and the Contractor will attend the meetings. Progress meetings will be used to promote effective communication between the City, PBS, the Contractor, and other project stakeholders. Deliverables ·Construction meeting notes provided to the City Material Submittals As requested, PBS will assist the City in the review of material submittals (Manufacturer’s Certificates of Compliance, Certificates of Material Origin, cut sheets, Qualified Product List Sheets, etc.), construction sequence schedules, shop drawings, and other items required from the Contractor to ensure compliance with contract requirements. PBS may review the following submittals, including but not limited to: material-specific submittals, HMA and concrete mix designs, retaining wall calculations and drawings, illumination materials, landscape items, and others required by construction contract specifications. Deliverables ·Copies of approved material submittals ·Copies of written communications with the Contractor Response to Questions and Change Orders PBS will assist the City in response to requests for information (RFI) and response for clarifications (RFC) by the Contractor and provide supplemental information as needed to maintain the progress of the work. If field adjustments are required, as a result of a change in conditions or a desired change by the City, PBS will prepare necessary change order documents and plan revisions for approval by City staff. Page 20 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 14 of 15 66084.002 PBS’ duties will include the following: 1. Assisting the City with addressing construction questions and RFIs from the Contractor. 2. Assisting the City with processing RFCs from the Contractor. 3. Assisting the City with preparing field directives and change orders and providing these to the City for approval and issuance to the Contractor. Exclusions · Approval of change order paperwork to Contractor Deliverables · Copies of RFIs to City staff · Copies of RFCs to City staff · Plan sheets for design changes Site Visits PBS’ Construction Engineer will perform site visits as necessitated by concerns or issues arising from construction, or when requested by the City. As-Builts PBS will assist and support the Final Plans that will be revised to conform to construction record drawings from information supplied by the Contractor, and as reviewed by the City Construction Management team. The as- builts will be submitted to the City, in both a PDF and an electronic data format consistent with City geographic information system (GIS) requirements. PBS’ duties may include the following: · PBS will assist in the review Construction Record Drawings provided by the Contractor. · PBS will assist in the collection of As-Built Survey information for underground utilities (storm sewer, sanitary sewer) and aboveground water features (meters and hydrants). · PBS will assist in the submittal of draft As-Built Drawings for City review. · PBS will assist in the revision of the As-Built Drawings based on City comments and submit final As-Built Drawings for approval. Deliverables · Reviewed construction record drawings Management Reserve The City is electing to have a $50,000 Management Reserve. This budget is intended to be used for unknown project change and can only be authorized with written permission from the City. Page 21 of 104 City of Pasco Broadmoor TIF—Final Design Project 3 June 2024 Page 15 of 15 66084.002 City Deliverables to the Consultant City-Provided Information Sample Projects The City will provide copies of sample City plans and specifications. The City will also provide standard details for streets, traffic signal, street lighting, and other available details. Project Coordination The City will assist the Consultant in managing relationships with other jurisdictions involved in the project, adjacent property owners, and the public. The City will provide staff to meet and discuss the project with the Consultant as needed. The City will provide written comments pertaining to the design submittals. Pavement Design The City will select the pavement type and structural sections based on the pavement recommendation provided by the Consultant. Utility List The City will provide the Consultant with a list of local contacts for utilities within the project limits. Design and plan preparation for the addition or relocation of utilities within the project limits will be done by others. Street Light and Traffic Signal Requirements The City will provide the illumination type, the minimum illumination levels and uniformity ratios to be used in the project design. The City will also provide traffic signal design concepts, standards, and policies, including traffic interconnect schemes, as needed. Page 22 of 104 PBS Engineering and Environmental TOTAL TOTAL TOTAL ORIGIONAL TOTAL (Engineering/Management)PBS Traffic ROW SUB AMENDMENT #3 BUDGET AMENDMENT #2 BUDGET AMENDMENT #1 BUDGET CONTRACT BUDGET Task and Description ENG-Prncpl Engineer VIII Engineer VII Engineer VI Engineer V Engineer IV Engineer III Engineer II Staff Geologist I CAD Manager CAD I Survey VI Survey II Survey Crew (2 Person) UAS Operator III Admin II Expense TOTAL Kittelson EPIC TOTAL AMOUNT AMOUNT AMOUNT AMOUNT TASK 1 - PROJECT MANAGEMENT AND ADMINISTRATION 0.00 179,755.00 0.00 0.00 0.00 179,755.00 0.00 78,040.00 41,622.00 299,417.00 Subtask 1.1 - Contract Administration, Invoicing, and Progress Reports 25.00 25.00 8,250.00 0.00 0.00 0.00 8,250.00 $0.00 $1,000.00 2,560.00 $11,810.00 Subtask 1.2 - Meetings 125.00 50.00 50.00 44,625.00 0.00 0.00 0.00 44,625.00 $0.00 $34,290.00 16,202.00 $95,117.00 Subtask 1.3 - Management, Coordination and Direction 120.00 27,000.00 0.00 0.00 0.00 27,000.00 $0.00 $42,750.00 22,860.00 $92,610.00 Subtask 1.4 – Broadmoor Development Support 100.00 24.00 140.00 280.00 99,880.00 0.00 0.00 0.00 99,880.00 $0.00 $0.00 0.00 $99,880.00 TASK 2 - SURVEY 0.00 3,500.00 0.00 0.00 0.00 3,500.00 0.00 16,216.00 42,580.00 62,296.00 Subtask 2.1: Surveying and Base Map 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 42,580.00 $42,580.00 Subtask 2.2 - Right-of-Way Support 0.00 0.00 0.00 0.00 0.00 $0.00 $16,216.00 0.00 $16,216.00 Subtask 2.3 – Project 3 Right-of-Way Support 20.00 3,500.00 0.00 0.00 0.00 3,500.00 $0.00 $0.00 0.00 $3,500.00 TASK 3: GEOTECHNICAL ENGINEERING 15,000.00 22,880.00 0.00 0.00 0.00 22,880.00 0.00 0.00 34,340.00 57,220.00 Subtask 3.1 Geotechnical Engineering 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 34,340.00 $34,340.00 Subtask 3.2 – Project 3 Signal Geotechnical Services 4.00 8.00 48.00 15,000.00 22,880.00 0.00 0.00 0.00 22,880.00 $0.00 $0.00 0.00 $22,880.00 TASK 4: TRAFFIC ENGINEERING (KITTELSON PROJECT 2)0.00 0.00 222,908.00 0.00 222,908.00 222,908.00 0.00 162,135.00 0.00 385,043.00 Subtask 4.1 - Contract Administration, Invoicing, and Progress Reports 0.00 4,362.00 0.00 4,362.00 4,362.00 $0.00 $1,906.00 0.00 $6,268.00 Subtask 4.2 - Meetings 0.00 25,477.00 0.00 25,477.00 25,477.00 $0.00 $7,902.00 0.00 $33,379.00 Subtask 4.3 - Site Visit 0.00 0.00 0.00 0.00 0.00 $0.00 $11,075.00 0.00 $11,075.00 Subtask 4.4 – 60% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $54,024.00 0.00 $54,024.00 Subtask 4.5 – 90% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $33,237.00 0.00 $33,237.00 Subtask 4.6 – Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $17,730.00 0.00 $17,730.00 Subtask 4.7 - QA/QC 0.00 0.00 0.00 0.00 0.00 $0.00 $36,261.00 0.00 $36,261.00 Subtask 4.8 – Project 3 Preliminary Roundabout Review 0.00 5,335.00 0.00 5,335.00 5,335.00 $0.00 $0.00 0.00 $5,335.00 Subtask 4.9 – Project 3 60% Design (PS&E)0.00 75,750.00 0.00 75,750.00 75,750.00 $0.00 $0.00 0.00 $75,750.00 Subtask 4.10 –Project 3 90% Design (PS&E)0.00 50,658.00 0.00 50,658.00 50,658.00 $0.00 $0.00 0.00 $50,658.00 Subtask 4.11 – Project 3 Final Design (PS&E)0.00 29,308.00 0.00 29,308.00 29,308.00 $0.00 $0.00 0.00 $29,308.00 Subtask 4.12 – Project 3 QA/QC 0.00 29,110.00 0.00 29,110.00 29,110.00 $0.00 $0.00 0.00 $29,110.00 Subtask 4.13 – Advertisement and Bidding Support 0.00 2,908.00 0.00 2,908.00 2,908.00 $0.00 $0.00 0.00 $2,908.00 TASK 5: ENVIRONMENTAL REVIEW AND DOCUMENTATION TASK 6: DESIGN ENGINEERING 349,280.00 0.00 0.00 0.00 349,280.00 30,000.00 627,220.00 112,710.00 1,119,210.00 Subtask 6.1: 30 Percent Design (Preliminary)0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 112,710.00 $112,710.00 Subtask 6.2 – Project 1 - 90 Percent Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $52,620.00 0.00 $52,620.00 Subtask 6.3 – Project 1 - Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $0.00 $55,500.00 0.00 $55,500.00 Subtask 6.4 – Project 2 – 60% Design (Plans and Estimate)0.00 0.00 0.00 0.00 0.00 $0.00 $153,540.00 0.00 $153,540.00 Subtask 6.5 – Project 2 – 90% Design (PS&E)0.00 0.00 0.00 0.00 0.00 $25,000.00 $153,540.00 0.00 $178,540.00 Subtask 6.6 – Project 2 – Final Design (PS&E)0.00 0.00 0.00 0.00 0.00 $5,000.00 $145,620.00 0.00 $150,620.00 Subtask 6.7 - QA/QC 0.00 0.00 0.00 0.00 0.00 $0.00 $66,400.00 0.00 $66,400.00 Subtask 6.8 – Project 3 – 60% Design (Plans and Estimate)20.00 40.00 160.00 360.00 95,900.00 0.00 0.00 0.00 95,900.00 $0.00 $0.00 0.00 $95,900.00 Subtask 6.9 – Project 3 – 90% Design (PS&E)40.00 80.00 300.00 600.00 170,000.00 0.00 0.00 0.00 170,000.00 $0.00 $0.00 0.00 $170,000.00 Subtask 6.10 – Project 3 – Final Design (PS&E)8.00 24.00 80.00 160.00 45,280.00 0.00 0.00 0.00 45,280.00 $0.00 $0.00 0.00 $45,280.00 Subtask 6.11 – Project 3 - QA/QC 60.00 120.00 38,100.00 0.00 0.00 0.00 38,100.00 $0.00 $0.00 0.00 $38,100.00 TASK 7: UTILITY COORDINATION 0.00 0.00 0.00 0.00 0.00 0.00 50,384.00 31,420.00 81,804.00 Subtask 7.1 Utility Coordination 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 31,420.00 $31,420.00 Subtask 7.2 - Utility Meetings 0.00 0.00 0.00 0.00 0.00 0.00 $12,264.00 0.00 $12,264.00 Subtask 7.3 - Conflict Identification, Analysis and Recommended Resolution 0.00 0.00 0.00 0.00 0.00 0.00 $19,060.00 0.00 $19,060.00 Subtask 7.4 -Conflict Notification and Utility Relocations 0.00 0.00 0.00 0.00 0.00 0.00 $19,060.00 0.00 $19,060.00 TASK 8: PUBLIC INVOLVEMENT TASK 9: RIGHT OF WAY 0.00 0.00 0.00 0.00 0.00 0.00 23,666.00 0.00 23,666.00 Subtask 9.1 – Right of Way Acquisition 0.00 0.00 0.00 0.00 0.00 0.00 $23,666.00 0.00 $23,666.00 TASK 10: CONSTRUCTION MANAGEMENT 100,700.00 0.00 0.00 0.00 100,700.00 0.00 0.00 0.00 100,700.00 Subtask 10.1 – Construction Support 20.00 60.00 150.00 300.00 16.00 40.00 100,700.00 0.00 0.00 0.00 100,700.00 $0.00 $0.00 0.00 $100,700.00 Management Reserve 50,000.00 0.00 0.00 0.00 50,000.00 0.00 0.00 0.00 50,000.00 Management Reserve 50,000.00 0.00 0.00 0.00 50,000.00 $0.00 $0.00 0.00 $50,000.00 Reimbursable Expenses 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00 Copies 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00 Expenses 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00 Travel 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 0.00 $0.00 TOTAL HOURS 104.00 0.00 442.00 324.00 8.00 880.00 0.00 1,750.00 48.00 0.00 0.00 36.00 0.00 40.00 0.00 25.00 MAX HOURLY RATES 270.00 240.00 225.00 205.00 190.00 178.00 168.00 152.00 110.00 140.00 110.00 175.00 126.00 220.00 195.00 105.00 TOTAL DOLLARS 28,080.00$ -$ 99,450.00$ 66,420.00$ 1,520.00$ 156,640.00$ -$ 266,000.00$ 5,280.00$ -$ -$ 6,300.00$ -$ 8,800.00$ -$ 2,625.00$ 15,000.00$ 706,115.00$ 222,908.00$ -$ 222,908.00$ 929,023.00$ 30,000.00$ 957,661.00$ 262,672.00$ 2,179,356.00$ Broadmoor TIF – Final Design Project 3 SUBCONSULTANTS EXHIBIT B Pa g e 2 3 o f 1 0 4 Pasco City Council Workshop Meeting June 24, 2024 Pa g e 2 4 o f 1 0 4 Broadmoor TIF Design Project - PSA Amd. No. 3 for PBS Eng. & Env. Inc. - Project # 22377 Site Work in Progress Water/Sewer Utility Construction Sandifur Pkwy Rd 108 Rd 103 Broadmoor Blvd Pa g e 2 5 o f 1 0 4 Broadmoor TIF Design Project - PSA Amd. No. 3 for PBS Eng. & Env. Inc. - Project # 22377 PBS Professional Services Agreement No. 22-025 PSA Amendment No. 3 Amount (proposed) $ 929,023.00 Original PSA Amount $ 262,672.00 Amended PSA Amount (Includes Amendments No. 1-2) $1,250,333.00 Total Proposed Amended PSA Amount (Includes Amendments No. 1-3) $2,179,356.00 Summary of Amendment No. 3 Scope •Project management and administration duties •Right-of-Way support •Geotechnical engineering services •Traffic engineering and civil engineering design services •Construction support (as needed) Pa g e 2 6 o f 1 0 4 Questions? Pa g e 2 7 o f 1 0 4 AGENDA REPORT FOR: City Council June 19, 2024 TO: Adam Lincoln, City Manager City Council Special Meeting: 6/24/24 FROM: Jacob Gonzalez, Director Community & Economic Development SUBJECT: Resolution No. 4464 - 2025-2030 Transportation Improvement Plan (5 minutes) I. REFERENCE(S): Resolution 2025-2030 Transportation Improvement Plan 2025-2030 TIP Presentation 2025-2030 TIP, Project Costs 2025-2030 TIP, Project Yearly Allocations 2025-2030 TIP, Project Descriptions Public Comments Social Media Insights Report II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4464, adopting the 2025-2030 Six- Year Transportation Improvement Program for the City of Pasco for the purpose of guiding the development, design, and construction of local and regional transportation improvements. III. FISCAL IMPACT: N/A IV . HISTORY AND FACTS BRIEF: As part of the City’s effort to provide for the proper and necessary development of a functional transportation network, the City shall, as required by State law (RCW 35.77.010), develop and adopt annually a Six-Year Transportation Improvement Plan (Six-Year TIP) with such program acting as a guide for the coordinated development of the City's transportation system. The Six-Year TIP of the City specifically sets forth those projects and programs of both City and regional significance that benefit the transportation system and promote public safety and Page 28 of 104 efficient multi-modal movement. Projects the as such plans from master are TIP Six-Year the in selected Transportation System Master Plan, Broadmoor Master Plan, Downtown Pasco Master Plan, and Local Road Safety Plan. Additionally, they are identified through community engagement, stakeholder coordination (e.g., with the Pasco School District and and operational improvements), for to Routes Safe School maintenance needs identified by City Departments. This as Transportation 2025-2030 the to will be update annual referred Improvement Plan and is being coordinated by the Community and Economic Development and Public Works Departments. Update of the Six-Year TIP and subsequent submission to the State are statutory requirements, and while the program is not required to be fiscally constrained, the program should be practical and feasible. The Council will see many of these projects again, incorporated with the annual Six-Year Capital Improvement Plan and the biennial budgeting process in the coming months. A summary of meeting and public hearings are summarized below: May 28, 2024: City Council Workshop Meeting June 3, 2024: City Council Regular Meeting - Public Hearing June 10, 2024: City Council Workshop Meeting - Special Public Hearing June 17, 2024: City Council Regular Meeting In collaboration with the City GIS team and Information Technology Department, an online interactive map has been created that displays information about each of the proposed projects: https://gis.pasco- wa.gov/portal/apps/experiencebuilder/experience/?id=f91d329ca4324dd7a780a49d d56a5678 V. DISCUSSION: The TIP outlines a comprehensive list of projects aimed at improving the city’s transportation ensuring safety, enhancing mobility, and infrastructure, supporting economic growth. Project Types The TIP includes a variety of project types to address different aspects of the city’s transportation needs. In total, the 2025-2030 plan proposes a total of 51 projects, a decrease from the 77 projects included in last years iteration. This reduction signifies a focus on high-priority and impactful projects that align Page 29 of 104 more closely with adopted plans, community input and available funding. Project types included in the TIP are specified below: Pavement Preservation: Maintaining and extending the life of road surfaces. Intersection Improvements: Enhancing safety and traffic flow at key intersections. Pedestrian and Bicycle Access: Improving pathways and crossings for non-motorized users. Safety Improvements: Implementing measures to reduce accidents and injuries. The plan includes: Improvement projects: one time implementation/construction activity; Programs: a recurring activity that is deployed in different locations; and Plans and analysis: evaluations that help plan for future implementation projects. New Projects: Several new projects have been introduced in the 2025 TIP update. These include: Lewis Street Pavement Preservation: for pavement preservation from US12 to 27th Ave. Ainsworth Ave Pavement Preservation: for pavement preservation from Oregon Ave to 10th Ave. Lewis Street Underpass Demolition: for the demolition from 1st Ave to Tacoma Ave. I-182/Broadmoor Blvd I/C Improvements - Westbound: for intersection improvements. Pedestrian/Bike Gap Program: Various projects across multiple locations. Neighborhood Traffic Calming Program: Various projects across multiple locations. Comprehensive Safety Action Plan (SS4A): for city-wide safety improvements. Citywide Injury Minimization and Speed Management Implementation: for safety measures. Commercial Ave/Kartchner St. Intersection Improvements: for intersection improvements. Sign Reflectivity Analysis and Implementation: for city-wide analysis and upgrades. Interchange feasibility Study on I‐182: evaluation of I-182 and need for additional access Page 30 of 104 Funding: The total projected cost for all listed projects is approximately $270 million. The estimated costs within the 6-yr TIP timeframe is $190,238,256. The TIP utilizes a mix of funding sources, including secured grants, planned grants, local funds, and private contributions. This diversified funding approach helps to minimize the financial burden on the city's budget and ensures the feasibility of the projects. The TIP provides cost estimates broken down over the years 2025-2030. Public Outreach Staff has actively promoted the 2025-2030 Transportation Improvement Plan in an effort to solicit community feedback, input, and to address comments and questions from community members. Public engagement efforts completed include three outreach events, including: Tuesday June 4 in coordination with Pasco Police Department's District 2 Community Meeting Wednesday June 5 at Café con Arte Thursday June 6 at Kurtzman Park Tuesday, June 11 at Delta High School Staff have summarized comments from community members below: Many residents expressed the need for improved traffic flow and safety measures, particularly with the city's growth. There is a strong desire for better infrastructure planning to accommodate future expansions. Recreational opportunities and safe walking/biking paths are important to the community. Residents appreciate roundabouts and believe they are effective in managing traffic. Concerns about parking lot designs and traffic control devices highlight the need for comprehensive urban planning. The written comments submitted to staff are attached to the agenda report. The City of Pasco website offers an option for online submission of comments. Additionally, physical copies of flyers have been distributed to the public in collaboration with the Pasco School District. A public hearing was held at the June 3rd City Council Regular meeting, and a second Public Hearing was conducted on June 10th. The 2025-2030 Transportation Improvement Plan is crafted to address both immediate infrastructure needs and long-term enhancements. It aligns with adopted transportation planning efforts and studies, and TIP Program Page 31 of 104 requirements by focusing on safety, infrastructure preservation, mobility, economic impact, and community input. A Resolution has been prepared for City Council consideration and approval. Page 32 of 104 Resolution – 2025-2030 Six-Year TIP - 1 Version 03.04.2024 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ADOPTING THE 2025-2030 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF PASCO FOR THE PURPOSE OF GUIDING THE DEVELOPMENT, DESIGN, AND CONSTRUCTION OF LOCAL AND REGIONAL TRANSPORTATION IMPROVEMENTS. WHEREAS, RCW 35.77.010 provides for annual revision and extension of the comprehensive transportation program of each city and town, after public hearing thereon; and WHEREAS, the City shall annually review the work accomplished under the program and determine current City transportation needs and from these findings shall prepare and adopt a revised and extended comprehensive transportation program before July 1 of each year; and WHEREAS, on June 3, 2024, and June 10, 2024, the City Council held two public hearings on the revision and extension of the comprehensive transportation program, received and evaluated all comments; and WHEREAS, it is now time to revise and extend the comprehensive transportation program as identified as the Six-Year Transportation Improvement Program (TIP); and WHEREAS, the City has determined, based on an assessment of the work accomplished under this program and the current City transportation needs, that this revised comprehensive transportation program adequately addresses the City’s future transportation needs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City of Pasco hereby adopts the revision and extension of the comprehensive transportation program for the ensuing six years as attached hereto as Exhibit A and labeled “Six- Year Transportation Improvement Program 2025-2030” incorporated by this reference as though fully set forth herein; and Be It Further Resolved, that the comprehensive transportation program shall be filed with the Benton-Franklin Council of Governments and the Washington State Department of Transportation. Be It Further Resolved, that this Resolution shall take effect immediately. Page 33 of 104 Resolution – 2025-2030 Six-Year TIP - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ____ day of __________, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: Debra Barham Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 34 of 104 Proposed 2025-2030 Transportation Improvement Plan Final 6/19/2024 Column2Project Title Road Name Begin/End Termini PE ROW CONST Total Funding Type PROJECTS 1 Burns Rd/Broadmoor Blvd Intersection Improvements Burns Road Broadmoor Blvd 300,000$ 3,200,000$ 3,500,000$ Tax Increment Financing/Private Contributions 2 Sandifur Pkwy Extension Sandifur Parkway Broadmoor Blvd/Road 108 700,000$ 7,800,000$ 8,500,000$ Tax Increment Financing 3 Sandifur Pkwy/Broadmoor Blvd Intersection Improvements Broadmoor Boulevard Sandifur Parkway/Burns Road 700,000$ 7,300,000$ 8,000,000$ Tax Increment Financing 4 Rd 40 E Extension Road 40 East 'A' Street/ East Lewis Place 80,000$ 380,000$ 870,000$ 1,330,000$ Local funds 5 Road 108 Extension Road 108 Harris Road/Sandifur 300,000$ 2,900,000$ 3,200,000$ Tax Increment Financing 6 Burns Rd Extension - Missing link Burns Road Road 68/Rio Grande Lane 1,000,000$ 2,000,000$ 5,000,000$ 8,000,000$ Local Funds/Private contributions 7 W 'A' St/6th Ave Pedestrian Crossing A Street 6th Ave 190,000$ 592,000$ 782,000$ Secured Grant 8 Lewis Street Pavement Preservation Lewis Street US12/27th Ave 440,000$ 250,000$ 4,556,000$ 5,246,000$ Secured Grant/local funds 9 SRTS Argent Rd/Rd 88 Ped Xing + Sandifur Pkwy/Rd 90 Ped Xing Argent Road Road 88 197,008$ 982,048$ 1,179,056$ Secured grant 10 Ainsworth Ave Pavement Preservation Ainsworth Ave Oregon Ave/10th ave 440,000$ 250,000$ 1,442,000$ 2,132,000$ Secured Grant 11 Lewis Street Underpass Demolition Lewis Street 1st Ave to Tacoma Ave 500,000$ 2,500,000$ 3,000,000$ Planned grant 12 Sylvester St Overpass Pedestrian/Bicycle Access Sylvester Street US 395 Overpass 580,660$ 3,229,340$ 3,810,000$ Secured Grant 13 City Wide Traffic Signal Improvements (Phase 3)Multiple Locations Multiple Locations 300,000$ 2,877,500$ 3,177,500$ Planned Grant 14 I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge Broadmoor Boulevard I-182 4,140,000$ 7,740,000$ 11,880,000$ Planned Grant/local funds 15 Lewis Street Corridor Improvements (Phase 1)Lewis Street 2nd Ave/ 5th Ave 880,000$ 4,800,000$ 5,680,000$ Planned Grant/Local 16 Rd 76 Overpass Road 76 Chapel Hill/Burden Blvd 3,580,000$ 2,604,000$ 24,575,000$ 30,759,000$ Planned grant /Private contributions/local funds 17 Sandifur Pkwy/Rd 76 Intersection Safety Enhancements Sandifur Parkway Road 76 371,000$ 1,660,000$ 2,031,000$ Planned Grant 18 South 4th Ave (Festival Street Improvements)S 4th Avenue Lewis Street / Columbia Street 290,000$ 790,000$ 1,080,000$ Planned Grant 19 Clark St Improvements Clark Street 10th St/2nd St 420,000$ 1,340,000$ 1,760,000$ Planned Grant 20 Columbia St Improvements Columbia Street 10th St/2nd St 390,000$ 1,190,000$ 1,580,000$ Planned Grant 21 Burden Blvd/Rd 60 Intersection Improvements Burden Road Road 60 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions 22 Burden Rd/Madison Ave Intersection Improvements Burden Road Madison Ave 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions 23 Burden Rd/Rd 44 Intersection Improvements Burden Road Road 44 360,000$ 1,810,000$ 2,170,000$ Planned Grant/Private Contributions 24 Rd 40 East Pathway Road 40 East Sacajawea Park/East Lewis Place 440,000$ 690,000$ 840,000$ 1,970,000$ Planned grant 25 Court St Safety Improvements Court Street Road 40/Road 68 110,000$ 340,000$ 450,000$ Planned Grant 26 Lewis Street Corridor Improvements (Phase 2)Lewis Street 5th Ave/10th Ave 640,000$ 4,460,000$ 5,100,000$ Planned Grant/Local 27 Lewis St/Heritage Blvd Intersection Improvements Lewis Street Heritage Blvd 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions 28 Commercial Ave/Kartchner St. Intersection Improvements Commercial Ave Kartchner 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions 29 Rainier Ave/Kartchner St Intersection Improvements Rainier Ave Kartchner 400,000$ 2,000,000$ 2,400,000$ Local Funds/private contributions 30 Sandifur Pkwy/Rd 84 Intersection Improvements Sandifur Parkway Road 84 350,000$ 1,900,000$ 2,250,000$ Planned Grant/Private Contributions 31 Sacajawea Heritage Trail Levee Lowering Sacajawea Heritage Trail Road 54/Road 72 250,000$ 3,000,000$ 3,250,000$ Planned Grant 32 Court St Improvements- Ped/Bike Court Street Road 96/Harris Road 1,480,000$ 5,800,000$ 7,280,000$ Planned Grant 33 Rd 76 Improvements - Sandifur Pkwy to Cordero Dr Wrigley Drive Road 76 300,000$ 1,700,000$ 2,000,000$ Local Funds 34 Sandifur Pkwy/Convention Dr Intersection Improvements Sandifur Parkway Convention Dr 410,000$ 1,900,000$ 2,310,000$ Local Funds/private contributions 35 Argent Rd Widening (Phase 4) Argent Road Road 36/Road 44 1,180,000$ 4,720,000$ 5,900,000$ Planned Grant/local funds 36 Franklin County Irrigation District Canal Bicycle/Pedestrian Pathway N/A Road 100/Road 76 300,000$ 500,000$ 2,000,000$ 2,800,000$ Planned Grant 37 Rd 100 Widening Road 100 Court St/Chapel Hill Blvd 825,000$ 750,000$ 7,000,000$ 8,575,000$ Planned Grant 38 Court Street/Road 60 Intersection Improvements Court St Rd 60 450,000$ 2,500,000$ 2,950,000$ Planned Grant 39 Shoreline Rd Realignment Shoreline Road Court/Burns Road 500,000$ 2,500,000$ 7,500,000$ 10,500,000$ Planned Grant 40 James St Improvements James Street Oregon Ave/Frontier Lp 250,000$ 1,700,000$ 1,950,000$ Local Funds 41 Burns Rd Extension to Glade Rd Burns Road "Road 44"/N Glade Road 4,800,000$ 4,000,000$ 19,200,000$ 28,000,000$ Planned Grant 42 Harris Rd / Crescent Rd Overpass Harris Road Harris Road/Crescent Rd 4,000,000$ 5,000,000$ 45,000,000$ 54,000,000$ Planned grant /Private contributions/local funds 43 I-182/Broadmoor Blvd I/C Improvements - Westbound Broadmoor Boulevard I-182 600,000$ 5,000,000$ 5,600,000$ Planned Grant/local match PROGRAMS 44 Ped/Bike Gap Program Multiple Locations Multiple Locations -$ Local funds 45 Neighborhood Traffic Calming program Multiple Locations Multiple Locations -$ Local funds 46 Annual Pavement Preservation Multiple Locations Multiple Locations -$ Local funds PLANS AND STUDIES 47 Comprehensive safety action Plan(SS4A)440,000$ 440,000$ Secured Grant/local match 48 Citywide Injury Minimization and Speed Management Implementation Multiple Locations Multiple 140,000$ 240,000$ 380,000$ Secured Grant 49 Traffic Analysis for US 12 US 12 A /Tank Farm Road 3,060,000$ 3,060,000$ Planned Grant 50 Sign reflectivity analysis and implementation 112,000$ 400,000$ 512,000$ Planned Grant 51 Interchange feasibility Study on I-182 I-182 Multiple Existing Interchanges 450,000$ 450,000$ Local Funds 270,063,556$ Pa g e 3 5 o f 1 0 4 2025-2030 Transportation Improvement Program 2025-2030 TIP • 51 Projects •New Projects: 11 • Pavement Preservation • Intersection Improvements • Pedestrian and Bicycle Access • Safety Improvements 6YR TIP Estimated Costs: $190,238,256 Total Estimated Costs: $270,063,556 Funding Sources: •Secured/Planned Grants •Local Funds •Private Contributions Pa g e 3 6 o f 1 0 4 2025-2030 Transportation Improvement Program Pa g e 3 7 o f 1 0 4 2025-2030 Transportation Improvement Program New Projects: • Lewis Street Pavement Preservation: •Ainsworth Ave Pavement Preservation: •Lewis Street Underpass Demolition: •I-182/Broadmoor Blvd Interchange Improvements (WB): •Pedestrian and Bicycle Gap Program: • Neighborhood Traffic Calming Program •Comprehensive Safety Action Plan (SS4A) •Citywide Injury Minimization and Speed Management Implementation •Commercial Avenue / Kartchner Street Intersection Improvements •Sign Reflectivity Analysis and Implementation •1-182 Interchange Feasibility Study Pa g e 3 8 o f 1 0 4 2025-2030 Transportation Improvement Program Pa g e 3 9 o f 1 0 4 2025-2030 Transportation Improvement Program Pa g e 4 0 o f 1 0 4 2025-2030 Transportation Improvement Program Public Feedback (summarized): •Many residents expressed the need for improved traffic flow and safety measures, particularly with the city's growth. •There is a strong desire for better infrastructure planning to accommodate future expansions. •Recreational opportunities and safe walking/biking paths are important to the community. •Residents appreciate roundabouts and believe they are effective in managing traffic. •Concerns about parking lot designs and traffic control devices highlight the need for comprehensive urban planning. Pa g e 4 1 o f 1 0 4 2025-2030 Transportation Improvement Program Summary: •May 28: City Council Workshop •June 3: City Council Regular Meeting – Public Hearing •June 4: Outreach Event •June 5: Outreach Event •June 6: Outreach Event •June 10: City Council Workshop – Public Hearing •June 11: Outreach Event •June 17: City Council Regular Meeting •June 24: City Council Workshop (Special Meeting) Pa g e 4 2 o f 1 0 4 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 1 1. Burns Rd/Broadmoor Blvd Intersection Improvements This project will install a traffic signal at the intersection of Burns Road and Broadmoor Blvd. Sidewalks and any necessary ADA improvements will be included. 2. Sandifur Pkwy Extension This project will extend Sandifur Parkway from the vicinity of Road 103 to Road 108. Provisions for future traffic signals will be included at the intersection of Sandifur and Road 105. A roundabout will be constructed at the intersection of Sandifur Parkway and Road 108. 3. Sandifur Pkwy/Broadmoor Blvd Intersection Improvements This project will improve the intersection of Sandifur Parkway and Broadmoor Boulevard. Additionally, Broadmoor Blvd. widening will be included as part of this project extending north up to Burns Road. Provisions for a future traffic signal at Buckingham Dr are considered in this project. 4. Rd 40 E Extension This project will extend Road 40 E, as a 1-lane northbound roadway north of A street to connect to E Lewis Place. This extension will eliminate a dead-end road at East Lewis Place. Signal adjustments, striping and signage will be included in the scope of work. 5. Road 108 Extension This project will construct a 2-lanes road from Harris Road to Sandifur Parkway. 6. Burns Rd Extension – Missing Link This project will extend Burns Road, from Road 68 to Rio Grande Lane and provide intersection improvements (traffic signal/roundabout) at the intersection of Road 68 and Burns Road. 7. W 'A' St/6th Ave Pedestrian Crossing Install Rectangular Rapid Flashing Beacons, curb extensions, illumination, signing, pavement markings, and curb ramps. 8. Lewis Street Pavement Preservation Mill and overlay entire existing pavement area. Work includes cutting and patching failed areas (Alligator cracking and spalling), taper mill at curved edges and then overlay with HMA. This allows for unchanged elevations at existing curbs and additional structural section for the majority of the roadway. ADA upgrades will also be included as needed. 9. SRTS Argent Rd/Rd 88 & Sandifur Pkwy/Rd 90 Pedestrian Crossings Curb extensions/bulb-outs, crossing advance stop bars, median refuge island, reduced curb radii, stop signs, new marked crosswalks, rectangular rapid flashing beacon (RRFB), lane width reduction, sidewalk (5' +) with curb, pedestrian scale crossing illumination, ADA curb ramps. Page 43 of 104 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 2 10. Ainsworth Ave Pavement Preservation This project involves the overlay and restriping of Ainsworth Street/Avenue (SR397) from 10th Avenue to the West and S Oregon Avenue to the East. 11. Lewis Street Underpass Demolition This project will demolish the Lewis Street underpass cap, to 6 feet depth. Backfill after demolition will be consistent with BNSF requirements. 12. Sylvester St Overpass Pedestrian/Bicycle Access Pedestrian/Bicyclist Overpass, Sidewalk (6'+) with curb, ADA Curb Ramps, Shared use Path/Trail, Bridge (Part of Shared-use Path). 13. City Wide Traffic Signal Improvements (Phase 3) This project will replace obsolete signal equipment with updated signal controllers, signal equipment, optimized corridor timing plans, vehicle detection system and emergency vehicle priority system. Pedestrian access will be upgraded to meet current ADA right of way accessibility design guidelines for the signalized intersections. 14. I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge Construct a ped/bike bridge with a multi-use pathway across I-182 on the west side of the existing overpass, between ramp terminals. 15. Lewis Street Corridor Improvements (Phase 1) The project is intended to tie the improvements made with the overpass project into those made under the Peanuts Park improvement project. This project will include ADA improvements, crosswalks, widened sidewalks, streetlights, re-striping and streetscape. NOTE: A revised scope is being considered to minimize impacts to businesses during construction. 16. Rd 76 Overpass This project will extend Road 76 north from Chapel Hill Blvd to Burden Blvd by constructing an overpass across I-182 to connect communities north and south of the existing interstate. This project will include bicycle and pedestrian facilities. 17. Sandifur Parkway & Road 76 Intersection Safety Enhancement This project will convert the two-way stop-controlled intersection into a roundabout or signalized intersection and will include the following safety enhancements: ADA compliant ramps, marked crosswalks, and push button assemblies; Flashing Yellow Arrows (FYA) for all left-turn movements; Emergency Vehicle Detection; Intersection lighting. The project will also include design and construction of Intelligent Transportation Systems (ITS) connections to the Sandifur Parkway/Road 68 intersection for interconnect capabilities. Page 44 of 104 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 3 18. South 4th Ave (Festival Street Improvements) This project will revise roadway configuration and install sidewalk furnishings, lighting, street trees and landscaping to create a Festival Street on South 4th Avenue from Lewis Street to Columbia Street. The street will be able to be closed to motor vehicles during special events and further enhance the completed Peanuts Park improvement project to allow for greater and more varied use of Peanuts Park Plaza. Conceptual improvements for this project are included in the adopted Downtown Masterplan. 19. Clark St Improvements This project will adjust Clark Street roadway configuration to include vehicle travel lanes, bike lanes, lighting, and bulb-outs at crossing locations for increased pedestrian safety. Conceptual improvements for this project are included in the adopted Downtown Masterplan. 20. Columbia St Improvements This project will adjust Columbia Street roadway configuration to include vehicle travel lanes, bike lanes, lighting, and bulb-outs at crossing locations for increased pedestrian safety. Conceptual improvements for this project are included in the adopted Downtown Masterplan. 21. Burden Rd/Rd 60 Intersection Improvements This project will install a traffic signal at the intersection of Burden Road and Road 60 and include any necessary ADA improvements. 22. Burden Rd/Madison Ave Intersection Improvements This project will install a traffic signal at the intersection of Burden Rd and Madison Ave and include any necessary ADA improvements. 23. Burden Rd/Rd 44 Intersection Improvements This project will install a traffic signal at the intersection of Burden Road and Road 44 and include any necessary ADA improvements. 24. Rd 40 East Pathway This project will construct a multi-use pathway along Road 40 E from ”A” Street to Sacajawea Park E. 25. Court St Safety Improvements This project will reconfigure Court Street from Road 40 to Road 68 to three lanes, with one lane in each direction and a center two-way-left-turn lane and provides designated bike lanes in each direction, and pedestrian facility enhancements. 26. Lewis Street Corridor Improvements (Phase 2) This project will include ADA improvements, crosswalks, widened sidewalks, streetlights, re-striping and streetscape between 5th Ave and 10th Ave. NOTE: A revised scope is being considered to minimize impacts to businesses during construction. Page 45 of 104 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 4 27. Lewis St/Heritage Blvd Intersection Improvements This project will install a traffic signal at the intersection of Lewis Street and Heritage Blvd and include any necessary ADA improvements. 28. Commercial Ave/Kartchner St Intersection Improvements This project will install a traffic signal at the intersection of Commercial Ave and Kartchner St at the location of the US 395 NB On/Off Ramps and include any necessary ADA improvements. 29. Rainier Ave/Kartchner St Intersection Improvements This project will install a traffic signal at the intersection of Rainier Avenue and Kartchner Street at the location of the US 395 SB On/Off Ramps and include any necessary ADA improvements. 30. Sandifur Pkwy/Rd 84 Intersection Improvements This project will install a traffic signal at the intersection of Sandifur Parkway and Rd 84 and include any necessary ADA improvements. 31. Sacajawea Heritage Trail Levee Lowering This project will lower the levee and re-install a wider pathway for pedestrians and bicyclists from Road 52 to Road 72. 32. Court Street Improvements – Ped/Bike This project will improve Court Street from Road 96 to Harris Road to include bike and pedestrian facilities and permanent traffic calming features. 33. Wrigley Dr/Rd 76 Intersection Improvements This project will install a traffic signal at the intersection of Wrigley Drive and Road 76 and include any necessary ADA improvements. 34. Sandifur Pkwy/Convention Drive Intersection Improvements This project will install a traffic signal at the intersection of Sandifur Parkway and Convention Drive and include any necessary ADA improvements. 35. Argent Road Widening (Phase 4) This project is Phase 4 of urban road improvements to Argent Road from Road 36 to Road 44. Improvements include street widening to a three-lane section, illumination, stormwater facilities, curb/gutter, sidewalk, and related improvements. 36. Franklin County Irrigation District Canal Bicycle/Pedestrian Pathway This project will construct a multi-use pathway along the piped irrigation canal from Road 100 to Road 76. Page 46 of 104 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 5 37. Rd 100 Widening This project will widen the Road 100 corridor to a 3-lane section from W Court St to Chapel Hill Blvd. Intersection Improvements (such as turn lanes) will be evaluated and implemented as part of this project. 38. Court St/Rd 60 Intersection Improvements This project will install a traffic signal at the intersection of Court St and Road 60 and include any necessary ADA improvements. 39. Shoreline Rd Realignment This project will provide for the realignment of Shoreline Road from Shoreline Court to Burns Road. The realignment would be coordinated with the construction of a park, to the west of the proposed roadway. 40. James St Improvements This project will re-construct 2 lanes of traffic along James Street. Pedestrian facilities may be provided on one side of the roadway. 41. Burns Rd Extension to Glade Rd This project will extend Burns Road from the approximate alignment of Road 44 to Glade Road. 42. Harris Rd/Crescent Rd Overpass This project will construct an overpass over I-182 to connect Harris Road and Crescent Road. This project will connect the communities north and south of I-182 and relieve some of the demand at Broadmoor Boulevard and the I-182 interchange. 43. I-182/Broadmoor Blvd I/C Improvements – Westbound New multi-lane roundabout at the I-182 westbound ramp terminal at Broadmoor Blvd on the north side of I-182. 44. Ped/Bike Gap Program This program identifies and closes gaps in the pedestrian and bicycle network to enhance connectivity and safety. Annually, locations are selected with stakeholder and community input, prioritizing areas based on traffic volumes, crash history, and proximity to schools, hospitals, transit, and essential services. 45. Neighborhood Traffic Calming Program This program aims to enhance safety and livability in residential areas by implementing measures to reduce vehicle speeds and discourage cut-through traffic. This program includes the implementation of traffic calming measures, such as: chicanes, islands, speed cushions, traffic circles, radar speed feedback signs, and other calming devices to create a safer and more pleasant environment for pedestrians, cyclists, and residents. Page 47 of 104 2025-2030 Transportation Improvement Plan (TIP) Project Descriptions 6 46. Annual Pavement Preservation The City has implemented an annual Pavement Preservation Program to assess and maintain quality streets within the City. The program includes crack seal, overlay, chip seal, etc. of city streets. 47. Comprehensive Safety Action Plan (SS4A) Pasco’s Comprehensive Safety Action Plan (CSAP) will help identify the updated 2024 problem areas through systematic data collection, recommending innovative and appropriate countermeasures, and prioritizing safety improvements that will benefit all users. The recommended solutions will aim to reduce the frequency and severity of crashes, with an emphasis in reducing fatalities and serious injuries. 48. Citywide Injury Minimization & Speed Management Implementation Conduct Citywide speed data collection and study. Install speed limit signing and radar speed feedback signs. 49. Traffic Analysis for US 12 This project will consist of a traffic analysis for US 12 from the intersections of A Street to Tank Farm Road/Sacajawea Park Road. This study will be completed in partnership with WSDOT in search of practical solutions for safety improvements at these locations. 50. Sign Reflectivity Analysis & Implementation The project will evaluate up to 500 stop signs that are near the end of their service life (older than 12 years) and upgrade the retro-reflectivity as needed. The project will also include the evaluation of the stop sign size and may increase stop signs from 30” to 36” signs. In addition, red reflective strips will be added to the stop sign poles as warranted. 51. Interchange Feasibility Study This study will evaluate the potential for modifying existing interchanges along I-182, in order to improve traffic flow and safety. It serves as a planning document, defining "purpose and need" and conducting traffic analysis to coordinate potential solutions with DOT and FHWA. Page 48 of 104 Proposed 2025-2030 Transportation Improvement Plan Column2Project Title Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 6 year- plan PROJECTS - 1 Burns Rd/Broadmoor Blvd Intersection Improvements 1,500,000$ 1,500,000 2 Sandifur Pkwy Extension 8,050,000$ 8,050,000 3 Sandifur Pkwy/Broadmoor Blvd Intersection Improvements 7,500,000$ 7,500,000 4 Rd 40 E Extension 930,000$ 930,000 5 Road 108 Extension 2,900,000$ 2,900,000 6 Burns Rd Extension - Missing link 1,850,000$ 1,500,000$ 4,500,000$ 7,850,000 7 W 'A' St/6th Ave Pedestrian Crossing 592,000$ 592,000 8 Lewis Street Pavement Preservation 150,000$ 4,996,000$ 5,146,000 9 SRTS Argent Rd/Rd 88 Ped Xing + Sandifur Pkwy/Rd 90 Ped Xing 1,122,048$ 1,122,048 10 Ainsworth Ave Pavement Preservation 640,000$ 1,442,000$ 2,082,000 11 Lewis Street Underpass Demolition 1,500,000$ 1,500,000$ 3,000,000 12 Sylvester St Overpass Pedestrian/Bicycle Access 340,660$ 240,000$ 3,229,340$ 3,810,000 13 City Wide Traffic Signal Improvements (Phase 3)300,000$ 2,877,500$ 3,177,500 14 I-182/Broadmoor Blvd I/C Multiuse Pathway/Bridge 5,590,000$ 5,590,000$ 11,180,000 15 Lewis Street Corridor Improvements (Phase 1)450,000$ 780,000$ 4,000,000$ 5,230,000 16 Rd 76 Overpass 2,659,000$ 3,100,000$ 8,000,000$ 12,000,000$ 5,000,000$ 30,759,000 17 Sandifur Pkwy/Rd 76 Intersection Safety Enhancements 150,000$ 221,000$ 1,660,000$ 2,031,000 18 South 4th Ave (Festival Street Improvements)290,000$ 790,000$ 1,080,000 19 Clark St Improvements 200,000$ 220,000$ 1,340,000$ 1,760,000 20 Columbia St Improvements 150,000$ 240,000$ 1,190,000$ 1,580,000 21 Burden Blvd/Rd 60 Intersection Improvements 360,000$ 1,810,000$ 2,170,000 22 Burden Rd/Madison Ave Intersection Improvements 360,000$ 1,810,000$ 2,170,000 23 Burden Rd/Rd 44 Intersection Improvements 360,000$ 1,810,000$ 2,170,000 24 Rd 40 East Pathway 540,000$ 590,000$ 840,000$ 1,970,000 25 Court St Safety Improvements 110,000$ 340,000$ 450,000 26 Lewis Street Corridor Improvements (Phase 2)300,000$ 340,000$ 2,460,000$ 2,000,000$ 5,100,000 27 Lewis St/Heritage Blvd Intersection Improvements 400,000$ 1,500,000$ 500,000$ 2,400,000 28 Commercial Ave/Kartchner St. Intersection Improvements 200,000$ 200,000$ 1,500,000$ 500,000$ 2,400,000 29 Rainier Ave/Kartchner St Intersection Improvements 200,000$ 200,000$ 1,500,000$ 500,000$ 2,400,000 30 Sandifur Pkwy/Rd 84 Intersection Improvements 350,000$ 1,900,000$ 2,250,000 31 Sacajawea Heritage Trail Levee Lowering 250,000$ 1,500,000$ 1,500,000$ 3,250,000 32 Court St Improvements- Ped/Bike 180,000$ 1,340,000$ 3,456,000$ 2,304,000$ 7,280,000 33 Rd 76 Improvements - Sandifur Pkwy to Cordero Dr 300,000$ 1,700,000$ 2,000,000 34 Sandifur Pkwy/Convention Dr Intersection Improvements 410,000$ 1,900,000$ 2,310,000 35 Argent Rd Widening (Phase 4) 1,180,000$ 2,360,000$ 2,360,000$ 5,900,000 36 Franklin County Irrigation District Canal Bicycle/Pedestrian Pathway 300,000$ 500,000$ 2,000,000$ 2,800,000 37 Rd 100 Widening 625,000$ 950,000$ 7,000,000$ 8,575,000 38 Court Street/Road 60 Intersection Improvements 450,000$ 1,500,000$ 1,950,000 39 Shoreline Rd Realignment 250,000$ 2,000,000$ 1,000,000$ 3,250,000 40 James St Improvements 250,000$ 1,700,000$ 1,950,000 41 Burns Rd Extension to Glade Rd 2,400,000$ 3,400,000$ 3,000,000$ 8,800,000 42 Harris Rd / Crescent Rd Overpass 1,000,000$ 3,000,000$ 4,000,000 43 I-182/Broadmoor Blvd I/C Improvements - Westbound 450,000$ 450,000 PROGRAMS - 44 Ped/Bike Gap Program 50,000$ 100,000$ 105,000$ 110,250$ 115,763$ 121,551$ 602,563 45 Neighborhood Traffic Calming program 100,000$ 105,000$ 110,250$ 115,763$ 121,551$ 127,628$ 680,191 46 Annual Pavement Preservation 1,060,000$ 1,102,400$ 1,146,496$ 1,192,356$ 1,240,050$ 1,289,652$ 7,030,954 PLANS AND STUDIES - 47 Comprehensive safety action Plan(SS4A)390,000$ 390,000 48 Citywide Injury Minimization and Speed Management Implementation 240,000$ 240,000 49 Traffic Analysis for US 12 1,530,000$ 1,530,000$ 3,060,000 50 Sign reflectivity analysis and implementation 112,000$ 400,000$ 512,000 51 Interchange feasibility Study on I-182 200,000$ 250,000$ 450,000 39,895,708$ 28,133,900$ 30,501,086$ 30,953,368$ 31,903,363$ 28,852,831$ 190,240,256 Pa g e 4 9 o f 1 0 4 City of Pasco TIP Comment Results June 2024 Comment Cards: May Burns,509-531-7765 Reason for the name of Rd.100 being names Broadmoor to north then Easy Street after crossing Dent.Why not name it Rd.100 going into both direction. Carl Holder,509-845-6193 holdercarl@hotmail.com #15,don’t start.Dad said “Not broken,don’t ?x”.Any sidewalk widening will diminish.Already width constraints Lewis St. Diana Burns,509-531-7764 Is there a plan to put a turn lane on Rd.68 just past the tra?ic light at Argent?Now that there are duplexes built in the south corner,cars are turning into the duplexes/houses which is not far from the signal light.I have been there when traf?c is backed up in the intersection (southbound car trying to turn east into development)I fell we need to make turn laned in developed areas such as this.Priorities for me would be create a recreational opportunity such as walking/biking paths and parks for all residents. Widening off existing &future roads so turn lanes can be included in congested areas. Sidewalks for safety.Rd 100 development and traf?c ?ow improvement. Unknown resident Cut off 4thStreet ramp to 1182 eastbound,maybe Lewis to 395 also southbound. Unknown resident Court street &44-48,speed and safety. Linda Phillips,509-713-5542 Another Pasco/Richland bridge close to river road,connect WSU campus,Hanford High Pasco side,Selph Landing Rd.Columbia River Rd. Jennifer Novak, Love the new roundabout for Rd.100 exit,this has alleviated tra?icstopping on freeway. Concern as more houses/apartments are being build that Broadmoor Blvd.will continue to grow in traf?c. Laurine Carey,509-536—0986 Need to put speed bumps on Riverhaven.Put in the infrastructures before putting in thousand of houses and apartments. Steve Aagaard,509-579-1118 Roundabouts are good. Emails Received: Andrea Armstrong, Burden Boulevard is a mess every day all day.We really need another access to 182 between Road 68 and the blue bridge. Andi5567 ai1. rubiwu62013 ail.com maxs udsSO ahoo.com Page 50 of 104 maxs udsSO ahoo.comDianaBurns, I saw the dates for the 3 open houses to comment on the TIP.Are there anymore scheduled for West Pasco.If so what are the dates and times? Also wondering if the meetings in east Pasco will talk more about the improvements for that area and the west Pasco meetings talk more about improvements for that area of town?Just trying to ?gure out what meeting to attend.Thank you. >Diana,We will show the complete list and whole City map in every meeting. You are welcome at any of these meetings to share your comments,concerns and suggestions.Maria >Maria,thank you for your prompt response.Can you tell me if the presentation on this Wednesday at Cafe con Arte will be primarily about improvements for east Pasco or will all areas of improvements be covered?We live in west Pasco but will be out of town next Tuesday. >Mrs.Burns,Thank you for your contact.The dates for open houses are as you have seen Wednesday,Thursday this week and Tuesday next week.Comments are welcome for any area of the city in all meetings.Other ways to participate:online comments can be submitted utilizing Comment Form,please follow the link on the City’s website.Please visit https://Www.pasco-wa.gov/CivicAlerts.aspx?AID=l499.We appreciate your interest in this process and welcome your participation! Brian Tungesvik, Hi Maria,Thank you again for taking the time last week at Kurtzman Park to answer my questions regarding the transportation improvement plan (TIP).I wanted to recap my concerns via email so they can be considered as future planning and development occurs.I have a better understanding now of the TIP and the need to improve traf?c ?ow from north to south across I- 182 and from east to west across the city. One problem that still exists is that access to I—182is limited to Road 100 and Road 68,at least on the west end of the city.The city growth pattern is moving north and west which will increase the traf?c volumeon the west end of the city.I know that on ramps and off ramps are the responsibility of WSDOT and per our conversation they are not interested in adding any more at this time.However,they would be a cheaper alternative to widening or adding a bridge to accommodate the increase in traf?c as the city grows.Additional on and off ramps would be helpful in areas like the new Harris to Crecent Road bridge,Road 76 and Road 44.This would help to reduce the number of daily vehicles currently using Road 68 and Road 100.I would ask that you keep this on the ?'ont burner,so to speak to help alleviate traf?c congestion from these already busy interchanges. The TIP shows that Road 100 will be expanded to 3 lanes south of Chapel Hill Blvd.With multiple entrances into a new subdivision planned,I am requesting that some deceleration lanes also be factored into the development to allow for vehicles turning right to have a lane to slow down prior to turning and not affect the traf?c ?ow on Road 100.The 3rd center lane will help considerably with vehicles turning left. btun esvik ahoo.com Page 51 of 104 ..I'—'...J'JI .-..II.'I _-I..-|_..In Ill-'H-"LF "14'..H L..._..---_..-.m-J.-- _.|_..I.:l-u .'—-.I.I-|I'-'-uf r.--J--r't-III-I-I -.l-I ll'l' I.-I --r-—..._I .-.I“...._..I—..--.-I '—‘l-l|-...I _ —|Iu'|—---I—I'l . 1-"..I ._-_.---‘...1 --I--'—"-.I-_..I.a....I. -I.-I-.I-I.Ill-Ill“.I III -I.-I.r-r.a 'l''l'-I—nr-l l-.I ._r--._.l._-_..-|.u .J'l ..I—I..-|.--.--- .r.-I-'-Iu'-'I---.-JI -'-I'I-IJ‘I--'-..r-l-I"..I—9. -.-I.---.a.'I'IF ----l-.-I --I-I -I— r.I.II_.II.I--.I...-.-I-5'45;-nI-rI-'I-l---II "I....._...-_-I-...__...-__..!.I__-.-.I.-I. “all....I.JI._..-.il-H-Iran .11 uar-I I rI.--III-I.rI --i'-"H...”.5“.---...H _-wq...._.. -I_I.-u_ --if...u_-.- Also,there is not currently any traf?c control device that stops or slows traffic between Chapel Hill Blvd and Court Street on Road 100.With more vehicles coming out of the new neighborhood,I would like the ' city to consider adding either a stop light or traf?c circle at Welsh Drive and Argent Street. This will help to disrupt the traf?c?ow enough to allow breaks in traffic for vehicles to exit the neighborhoods onto Road 100. Lastly,Road 100/Broadmoor Blvd is about where Road 68 was 20 years ago.I see some of the same problems repeating themselves such as businesses being build close to the sidewalk edge leaving no room for future expansion.I realize that the traf?c planning is reliant on both current and future data and the current TIP is a re?ection of that.However,I would like to suggest that the planning today allows room for tomorrow's future expansion. On an unrelated topic,does the city dictate how parking lots are designed?I ask because the parking lot for Grocery Outlet,Planet Fitness,Etc...does not have any arterial paths through the parking lot which makes it dif?cult to travel through.The entrance by Gesa can get quite backed up especially when the drive through for Wendy's is full.Thank you again and have a great day. Respectfully, Brian Tungesvik 509-492-1838 Page 52 of 104 Page 53 of 104 W WsW amp!mag [\Mc/x I dlm?c” W3 WW $295770 jurQWM/QQ?#LikwiL(aw [re/H“VIC/”QMack?»SEN/O.C6“ (914arm‘scn Q Mal/t :715835442)“COM 7 MWMSERCom Page 54 of 104 Page 55 of 104 @h?m \\n a K .mac-ml?‘kUm?QQMA‘AHaw?ggm—A,Low LW\&Q+$9 (PNMWDB\m&o\©\\\\\(903\3r7(9 8m) .KC mem 9%%W\,wm C“ 1L1Mz?wy7?/Uk'waSLLL510/3@ 971441.-£3770 )~.yrx/C'ne,OlSOh((009 (/0 (Lamp/1 SA— 7<m(0)$o-n@ mbnk QCDM QGKOLSTedeaaéaCU’CX_S Q W?’k\Cm“ ?zrk Hagar M?a/aéerf 6,45 7924/49/44 Page 56 of 104 Page 57 of 104 Transportation Improvement Plan Social Campaign Analytics and Insights Summary The City of Pasco's comprehensive campaign for the 2024 Transportation Improvement Plan (TIP) aimed to enhance public awareness and encourage participation in open houses and online commenting opportunities. Utilizing a mix of digital platforms and traditional media, the campaign achieved a total social media reach of 8,784 individuals and significantly engaged larger audiences through KONA Radio and KNDU TV broadcasts. Social Media Engagement Metrics •Events Created on Facebook: o Published: 5/21, 5/24 o Reach: 1,452 o Reactions: 8 o Comments: 0 o Shares: 0 o Impressions: 1,464 o Interactions: 8 o Going: 13 o Interested: 71 •Reminder Post #1 All Three Locations: o Published: 5/30 9 am o Reach: 1,730 o Reactions: 16 o Comments: 0 o Shares: 2 o Impressions: 1,742 o Interactions: 18 •Reminder Post #2 Cafe Con Arte: o Published: 6/5 11 am o Reach: 1.7K o Reactions: 36 o Comments: 1 o Shares: 8 o Impressions: 2.0K o Interactions: 47 Page 58 of 104 •Reminder Post #3 Kurtzman Park: o Published: 6/6 11 am o Reach: 1,481 o Reactions: 6 o Comments: 0 o Shares: 3 o Impressions: 1,594 o Interactions: 10 •Reminder Post #4 Delta Cafeteria: o Published: 6/11 11:30 am o Reach: 836 o Reactions: 11 o Comments: 0 o Shares: 0 o Impressions: 891 o Interactions: 11 •YouTube TIP Video: o Views: 38 o Impressions: 998 •LinkedIn Post: o Impressions: 721 o Clicks: 23 o Reactions: 23 o Shares: 2 •Nextdoor Post: o Impressions: 826 o Reactions: 2 Total Reach and Audience Growth For Social Media Only •Total Reach: 8,784 •Total Reactions:100 •Total Comments: 1 •Total Shares: 15 •Total Impressions: 8,689 •Total Interactions: 94 •Follower growth 5/21-6/11 (Main City Accounts) o Instagram: 73 o Facebook: 182 Additional Marketing & Communications Efforts: •KONA Radio Interview: 6/3 (average listenership: 141,200) •KNDU TV Spot: 6/1-6/15 (average viewership: 16,000) Page 59 of 104 •Press Release: 5/23 •Outreach sent to School District: 5/28 •Website News Flash & Push Notifications: 5/21 What Worked Well •Multifaceted Media Approach: The campaign strategically used Facebook, YouTube, LinkedIn, Nextdoor, radio, and television to engage a diverse audience. The traditional media components, including a KONA Radio interview with an average listenership of 141,200 and a KNDU TV spot reaching an average of 16,000 viewers, significantly extended the campaign's reach beyond digital platforms. •Strong Social Media Engagement: Facebook events and reminder posts effectively engaged users, with 100 total reactions and 94 interactions, demonstrating active viewer involvement across digital platforms. •Growth in Social Media Following: Targeted social media strategies led to an increase in followers, adding 73 on Instagram and 182 on Facebook, enhancing the City’s future communication reach. Areas for Improvement •Underperforming Digital Content: Despite extensive reach, the YouTube video and LinkedIn post showed relatively low engagement compared to potential impressions. Enhanced content strategies are needed to improve engagement on these platforms. •Low Interaction and Conversion Rates: The overall comments and shares across platforms were minimal, highlighting a need for content that encourages deeper interaction and participation from the audience. Recommendations 1.Enhance Content Engagement: Introduce more engaging and interactive content, especially on platforms like YouTube and LinkedIn, where engagement has been lower than expected. 2.Interactive Features Increase: Utilize interactive elements such as polls, live Q&A sessions, and contests to boost interactions and engagement on Facebook and Nextdoor. 3.Content Optimization for Conversion: Craft messages that compel the audience to actively participate, using direct calls to action for commenting, sharing, or attending events. 4.Strategic Advertising: Employ targeted advertising, if given a budget, to increase the visibility of key posts, especially those on platforms with lower organic reach, ensuring they reach a broader and more diverse audience. Conclusion The Transportation Improvement Plan's outreach campaign effectively expanded the City of Pasco’s digital and traditional media footprint, increasing public awareness about Page 60 of 104 crucial transportation planning initiatives. The campaign successfully engaged a large audience through a well-rounded media mix. Building on the insights gained, future campaigns can achieve higher interaction rates and foster more meaningful engagement with the community, supporting the Council's goal of enhancing active participation in local governance. Page 61 of 104 AGENDA REPORT FOR: City Council June 10, 2024 TO: Adam Lincoln, City Manager City Council Special Meeting: 6/24/24 FROM: Adam Lincoln, City Manager City Manager SUBJECT: Discussion of 2024-2025 City Council Goals and City Manager Workplan I. REFERENCE(S): Draft 2024-2025 City Council Goals Draft 2024-2025 City Manager Workplan Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: City Council conducted a goal setting retreat, facilitated by Marilynne Beard, to consider goals for the 2024-2025 biennium on March 22 and 23, 2024. Based on the information received from public meetings, the National Community Survey, partner agencies and senior staff reports, Council provided guidance for developing the goals for the next two years. Through discussion, Council direct that the goals worksheet be simplified and married with a workplan designed to address their priorities, both are attached. During the May 24, 2024, Council Meeting, Councilmembers requested a mini retreat to have continued discussion on the 2024/2025 City Goals and workplan. V. DISCUSSION: Staff seeks discussion from City Council. Page 62 of 104 METAS DEL CONCEJO MUNICIPAL 2024-2025 Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad. CALIDAD DE VIDA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas. SOSTENIBIILIDAD FINANCIERA Promover un sistema de transportación multimodal en alta operación i. RED DE TRANSPORTACION COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo. SEGURIDAD COMUNITARIA Promover y fomentar vitalidad económica. VITALIDAD ECONOMICA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen. IDENTIDAD COMUNITARIA Page 63 of 104 Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure. City Council Goals QUALITY OF LIFE 2024-2025 Enhance the long-term viability, value, and service levels of services and programs. FINANCIAL SUSTAINABILITY Promote a highly functional multi-modal transportation system. COMMUNITY TRANSPORTATION NETWORK Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment. COMMUNITY SAFETY Promote and encourage economic vitality. ECONOMIC VITALITY Identify opportunities to enhance City of Pasco identity, cohesion, and image. CITY IDENTITY Page 64 of 104 Quality of Life Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Creation of Destination Park(s)Ongoing effort 2024-04-01 2028-05-31 Land Acquisition Build NW Signature Park Other Parks Investments Ongoing effort 2024-01-01 2028-12-31 Linear park in Broadmoor Expand, upgrade & acquire more park land Shoreline Park Design Concept (Shoreline Dr) Develop and Adopt Park Design Standards Create Playground Replacement Schedule Support Shoreline Reconveyance with Tri-Dec Levee Lowering Ordinance/Resolution 2024-01-01 2028-12-31 Provide updates on staff efforts Financial plan for outstanding budget need Downtown Lighting Staff review 2024-05-07 2025-05-31 Develop project team Securing funding source Alleyway - Analyze actions needed including necessary infrastructure, property owner agreements Over road string lighting - Analyze actions needed including necessary infrastructure, property owner agreements Complete Comprehensive Plan Update Ordinance/Resolution 2024-07-01 2026-06-30 Presentation on Process Conduct outreach & engagement process Final Adoption Encourage Bike Paths in Green Spaces Ongoing effort Ongoing Ongoing Review bike-ped masterplan Review TSMP Address Affordable Housing Presentation to Council 2024-09-01 2024-12-31 Review Housing Action Plan Procure grants funding for affordable housing System Development Charges Waiver Study Fire Sprinkler Systems in DT Buildings Presentation to Council 2023-06-01 2024-06-30 Pursue change to granting to private buildings through Congress Explore expanding public utilities to private buildings International Fire Code Regarding "Nightclub" Pa g e 6 5 o f 1 0 4 Financial Sustainability Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete City Finances Email to Council 2024-03-30 2024-12-31 Municipal Finance 101 Process and Information - Debt Issuance Trends & Forecast Financial strategy for economic downturn/service levels Cost of services (fee/rate schedule) Budget Adoption Ordinance/Resolution 2024-07-01 2024-12-31 Create Budget Subcommittee Complete General Fund Long Term Study Adopt Sustainable Biennial Budget Capital Improvement Plan Ordinance/Resolution 2024-06-01 2024-12-31 Determine Rate Sustainability Identify External Funding Opportunities Water Conservation Program Ongoing effort 2024-01-01 2025-12-31 Xeriscaping - City Facilities Conversion Analysis Water Rights Residential Incentive Propose and Implement Review Schedule for Major and Minor Fees/Rates Presentation to Council 2024-01-01 Ongoing Pa g e 6 6 o f 1 0 4 Community Transportation Network Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Road 68 - History, Opportunities and Limitations Presentation to Council 2024-08-01 2024-12-31 Road 76 Overpass Ongoing effort 2024-01-01 2028-12-31 Pursue External Funding DNR Land Acquisition Transportation Master Plan Presentation to Council 2024-04-01 2024-06-30 Determine Frequency for Council Updates Present City-Wide Speed Study & Potential Mitigation to Include Speed Humps & Pedestrian Safety, City-Wide Speed Analysis Staff review Traffic Calming Presentation to Council 2023-11-01 2028-12-31 City-Wide Speed Analysis Present City-Wide Speed Study & Potential Mitigation to Include Speed Humps & Pedestrian Safety Pa g e 6 7 o f 1 0 4 Community Safety Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Maintain High-Level Police Services to Support Community Growth Ongoing effort 2024-01-01 2025-12-31 Update on police facility expansion Continue to support Police Master Plan Increase visibility of police officers Explore Community Court/Drug Court Presentation to Council 2024-04-15 2024-08-01 Court Presentation to Council Review Enforcement by non/limited Commission Staff Email to Council 2024-05-20 2024-06-30 Provide breakdown & RCWs Park Ranger Program/Duties Update Presentation to Council 2024-04-30 2024-07-31 Public Education on Creating a Safe Community Ongoing effort Ongoing Ongoing PD workshops for businesses on homelessness Community education on homelessness Speeding & traffic calming District Meetings Street Lighting Staff Review 2024-05-01 2025-12-31 Identify Dark Pocket Areas Throughout City Review Current Development Standards for Improvement Develop Priority Based Action Plan/Options to Address Dark Areas Pa g e 6 8 o f 1 0 4 Economic Vitality Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Broadmoor Development Presentation to Council 2015-01-01 Ongoing Issuance of TIF debt Information on City's role in development Regular updates Commercial Business Recruitment Business Attraction Incentives Ordinance/Resolution 2024-03-01 2024-09-30 Targeted Urban Area Tax Exemption Program Identify New Incentive Programs Mobile/Itinerant Vendors Ordinance/Resolution 2022-01-01 2024-08-30 Outreach to Identify Business Needs Revise PMC to Encourage Dynamic Mobile/Itinerant Vending Downtown Master Plan (DTMP) Implementation Presentation to Council 2022-01-01 Ongoing Increase Communication on Actions & In- Progress work Create Culturally Unique Experience Area DTMP Presentation (design standards, mural code refresher & elements in-progress) Creation of Parking Program Creation of Economic Development Strategic Plan Presentation to Council 2024-01-01 2024-12-31 Billboard Code Ordinance/Resolution 2024-05-01 2024-07-30 Hapo Center Email to Council 2024-04-01 2024-12-15 Joint Resolution for extension Master Plan Future state for HAPO Pa g e 6 9 o f 1 0 4 City Identity Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Create City Council Led Strategic Plan Ordinance/Resolution 2025-01-01 2025-12-31 Emphasize Customer Care Excellence Ongoing effort Ongoing Ongoing Utility Billing Customer Experience Ring Central Phone System Annual Review Development and Permitting Process Review & Recommendations Communication & Engagement (Development of City Identity)Ongoing effort 2023-01-01 Ongoing Coordination of efforts Technology Inventory Website Navigation Overhaul Develop Outreach & Engagement Checklist City Identity Consistent Standards - messaging, logo usage, etc. Pa g e 7 0 o f 1 0 4 Other Council Goal Work Plan Reporting Action Timeframe Start Est. Timeframe to Complete Allow Public Comments at Workshops Ordinance/Resolution 2024-03-01 2024-05-31 Council Rules Ordinance/Resolution 2024-03-01 2024-12-31 RCW ethics provisions Conflicts of interest laws & guidelines on appearance of fairness Council non-attendance Licensing & Inspection Programs Presentation to Council 2024-04-01 2024-07-31 Pet Licensing Rental Inspections Code EnforcementPa g e 7 1 o f 1 0 4 Pasco City Council Meeting June 24, 2024 Pa g e 7 2 o f 1 0 4 Workplan – Quality of Life •Creation of destination park(s) •Other Parks Investments •Levee lowering •Downtown Lighting •Completion of Comprehensive Plan Update •Encourage Bike Paths in Green Spaces •Address Affordable Housing •Study Fire Sprinkler Systems in DT Buildings Pa g e 7 3 o f 1 0 4 Workplan – Financial Sustainability •City Finances •Budget Adoption •Capital Improvement Plan •Water Conservation Program •Propose and Implement Review Schedule for Mayor and Minor Fees/Rates Pa g e 7 4 o f 1 0 4 Workplan – Community Transportation Network •Rd. 68 – History, Opportunities, and Limitations •Rd. 76 Overpass •Transportation Master Plan •Traffic Calming Pa g e 7 5 o f 1 0 4 Workplan – Community Safety •Maintain High-Level Police Services to Support Community Growth •Explore Community/Drug Court •Review Enforcement by non/limited Commission Staff •Park Ranger Program/Duties Update •Public Education on Creating a Safe Community •Street Lighting Pa g e 7 6 o f 1 0 4 Workplan – Economic Vitality •Broadmoor Development •Business Attraction Incentives •Mobile Vendors •Downtown Master Plan Implementation •Creation of Economic Development Strategic Plan •Billboard code •Hapo Center Pa g e 7 7 o f 1 0 4 Workplan – City Identity •Create City Council Led Strategic Plan •Emphasize Customer Care Excellence •Communication & EngagementPa g e 7 8 o f 1 0 4 Workplan – Other •Allow Public Comments at Workshops •Council Rules •Licensing & Inspection ProgramsPa g e 7 9 o f 1 0 4 Pasco City Council Meeting June 24, 2024 Pa g e 8 0 o f 1 0 4 AGENDA REPORT FOR: City Council June 10, 2024 TO: Adam Lincoln, City Manager City Council Special Meeting: 6/24/24 FROM: Adam Lincoln, City Manager City Manager SUBJECT: Discussion of City Council Rules of Conduct I. REFERENCE(S): Draft City Council Rules of Procedure II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: City Council requested a mini-retreat to continue the discussion regarding the draft City Council Rules of Conduct. V. DISCUSSION: Staff seeks direction from City Council. Page 81 of 104 CITY COUNCIL RULES OF PROCEDURE Page 82 of 104 i TABLE OF CONTENTS PAGE INTRODUCTION ..............................................................................................................1 A. ORGANIZATION 1. Election of Mayor and Mayor Pro Tem.........................................................................3 2. The Mayor is the Chair of the Council Meetings...........................................................3 3. Chair may call member to chair....................................................................................3 4. Duties of the Mayor ......................................................................................................3 5. Duties of Mayor Pro Tem..............................................................................................4 6. Temporary Chair...........................................................................................................4 7. General duties of Councilmembers..............................................................................4 B. RIGHTS AND DUTIES OF MEMBERS 1. Duty to Vote – Abstention.............................................................................................4 2. Attendance by speakerphone or video.........................................................................5 3. Notification of a Council member's absence from a Council session...........................5 4. Council member terms and oath of office.....................................................................6 5. Council contacts with staff............................................................................................6 6. Council contacts with others.........................................................................................6 7. Filling a Council vacancy..............................................................................................7 8. Council Committees .....................................................................................................7 C. MEETINGS 1. Regular meetings - Time of meeting ............................................................................8 2. Regular meetings - Place of meetings..........................................................................8 3. Meetings - Items considered ........................................................................................9 4. Quorum.........................................................................................................................9 5. Executive Sessions ......................................................................................................9 6. Emergency meetings..................................................................................................10 7. Meeting Agendas........................................................................................................11 8. Use of electronic devices during Council meetings....................................................12 D. PROCEDURE - ORDER AND DECORUM 1. Councilmember remarks. ...........................................................................................12 2. Questioning by Councilmembers................................................................................12 3. Obligation to the City..................................................................................................12 4. Conduct during debates .............................................................................................13 5. Parliamentary procedures and motions......................................................................13 6. Voting .........................................................................................................................15 7. Comments, concerns and testimony directed to the City Council..............................16 Page 83 of 104 ii E. PUBLIC HEARINGS AND APPEALS 1. Quasi-judicial hearings...............................................................................................16 2. Other public hearings .................................................................................................17 F. SUSPENSION OF RULES .......................................................................................17 G. AMENDMENT OF RULES ........................................................................................17 H. RECORDING OF RULES .........................................................................................18 I. ENFORCEMENT OF RULES OF PROCEDURE .....................................................18 Page 84 of 104 1 Introduction State law1 gives the City Council the City of Pasco the power and authority to organize and regulate its internal affairs. The Council has adopted these Rules of Procedure to clarify the duties and responsibilities of Council members, indicate how meetings of the Council will be conducted and identify how Council members may participate in meetings. These Rules also denote the types of meetings the Council may conduct, and other formalities regarding the efficient and effective conduct of the Council's business. These Rules of Procedure are intended to serve as a summary guide to the conduct of Council business. Many of the provisions within these Rules of Procedure reference provisions of the Pasco Municipal Code, state statute, or other applicable law related to the conduct of Council business. Some of the provisions within these Rules of Procedure are based on elements of Roberts Rules of Order Newly Revised, and some provisions reflect the preference of the City Council concerning how its business is to be conducted. The purpose of Rules such as these is to assist in guiding actions of members of the City Council and to foster development of working relationships beneficial to the City Councilmembers and the City. The behavior and actions of individual Council members can affect, both positively and negatively, the perception of the entire Council and public confidence in the Council and the City. Therefore, each Council member has a vested interest in promoting the ethical and professional conduct of his/her fellow Council members. In order to foster an environment of ethical and professional conduct by all Council members, the Council has adopted the following process to be implemented in the event a Council member(s) is alleged to have violated the Council Rules of Procedure, the Council Code of Ethics, the Council Principles of Conduct, adopted Administrative Policies or other applicable laws and/or regulations. In accordance with the Pasco Municipal Code and state statute, the Council serves as the legislative branch of the City of Pasco. The City Council consists of seven elected officials, each elected to four-year terms. Individual Council members do not have governing power as individuals, but only when meeting as a Council when a quorum (four or more Councilmembers) is present. The Council is the law-making, policy- making, and budget and spending approval authority of the City government. In accordance with the Pasco Municipal Code and state statute, the City Manager is the chief executive officer of the City and the head of the executive branch of the City government. The duties and responsibilities of the City Manager are defined in state law and the Pasco Municipal Code. The City Manager is directly accountable to the City Council for the execution of the City Council’s policy directives and for the administration and management of all City departments. Balanced with the City 1 RCW 35A.11.020, Art. XI, Sec. 11, Wash. Const. Page 85 of 104 2 Manager’s accountability to the City Council for policy implementation is the legal requirement under the Municipal Code and state statute for the Council to allow the City Manager to perform her/his legally-defined duties and responsibilities without interference by the City Council in the day-to-day management decisions of the City Manager. All City staff work under the direction of the City Manager, who is directed by the City Council. The Council and its members deal with City staff through the City Manager. These Rules of Procedure will evolve as conditions dictate. They are intended to be flexible and adaptable to specific circumstances. In accordance with best practices, these Rules of Procedure should be reviewed and evaluated on a regular basis and amended as necessary. Page 86 of 104 3 RULES OF PROCEDURE OF THE PASCO CITY COUNCIL A. ORGANIZATION. 1. Election of Mayor and Mayor Pro Tem. The City Council of the City of Pasco, immediately after its election and qualification, shall elect from among the members a Mayor and Mayor Pro Tem.2 2. The Mayor is the Chair of Council Meetings. The Mayor shall preside as the Chair of all meetings of the Council and shall have responsibility for the general direction of the meetings. 3. The Chair may call upon other members to serve as Chair. The Mayor or any other member of the Council who may be acting as Chair at a meeting of the Council may call upon any other member of the Council to temporarily serve as Chair to preside over a Council meeting, and such member shall be vested with all the powers of the Chair while so presiding. Such a substitution shall not extend beyond an adjournment. 4. Duties of the Mayor. It shall be the general duty of the Mayor as Chair of the Council: (a) To preside over Council meetings on the day and at the hour for which the meeting of the Council has been called, and to preserve order and decorum at all meetings of the Council, including causing the removal of any person in the audience from any meeting who disrupts the meeting after having been warned to cease the disruptive behavior.3 (b) To announce the business before the Council in the order in which it is to be acted upon. (c) To receive and submit in the proper manner all motions and propositions presented by the members of the Council. 2 RCW 35A.13.030 – 035. 3 If deemed appropriate to maintain order at the meetings, the Mayor shall have the right to call upon the Chief of Police and any and all other officers of the Police Department for assistance. Page 87 of 104 4 (d) To put to vote all questions which are properly moved, or which necessarily arise in the course of proceedings, and to announce the result thereof. (e) To inform the Council when necessary, or when referred to for that purpose, on any point of order or practice. In the course of the discharge of this duty, the Mayor shall have the right to call upon the City Attorney or any member of the Legal Department for advice. (f) To authenticate by the Mayor’s signature when necessary, or when directed by the Council, all the ordinances and resolutions, and all the acts, orders and proceedings of the Council, and entries in the official record of the Council when the same have been appropriately approved. (g) To maintain order at the meetings of the Council, for which purpose the Mayor shall have the right to call upon the Chief of Police and any and all other officers of the Police Department for assistance. 5. Duties of the Mayor Pro Tem. The Mayor Pro Tem, during the absence of the Mayor, shall have the authority and right to perform all the duties and functions of the Mayor. 6. Temporary Chair. In the event of the absence of or disability of both the Mayor and the Mayor Pro Tem, the Council shall elect a member as temporary Chair to serve until the Mayor or Assistant Mayor so absent or disabled shall return or the disability shall be removed, as the case may be. In such event, the temporary Chair shall have all the powers and perform the functions and duties herein assigned to the Mayor and Chair of the Council. 7. General duties of Councilmembers. Councilmembers shall: (a) Endeavor to be acquainted with these Rules of Procedure and act in accordance therewith. (b) Endeavor to be respectful of the other members of the City Council, even when they have differences of opinion or different positions on matters coming before the City Council. (c) Participate in training offered by individuals, agencies, entities and organizations including but not limited to the Association of Washington Cities and the State of Washington. This includes initial orientation after taking office, and other required or recommended training. B. RIGHTS AND DUTIES OF MEMBERS. Page 88 of 104 5 1. Duty to Vote – Abstention. Every member of the Council present at a meeting where a vote is taken on any proposal shall vote thereon unless excused (for reasons described in Subsection D. 6. (c), below). A member desiring to be excused from voting may, when his/her name is called, make a brief statement giving the reasons for making such a request, and the question of excusing her/him shall then be decided by vote of the other members of the Council. 2. Attendance by speakerphone or video. From time to time, a Council member may not be able to be physically present at a Council meeting or a Council committee meeting, but will want to be involved in the discussion for the entire agenda, and/or a decision for a particular agenda item or items. The procedure and guidelines for permitting a Council member to attend a Council meeting or Council committee meeting by speakerphone or video conferencing is in this section. (a) Limitations on attendance by speakerphone or video. Attendance via speakerphone or video should be the exception, and not used when in-person attendance at meetings can be accommodated. (b) Quorum. A Councilmember who is connected remotely to the telephone line in the meeting place or by video shall be considered to be actually present at that meeting for the period of time he or she is so connected, and that presence shall count toward a quorum of the Council or committee for all purposes, including voting. (c) Attendance – Procedure. The Council Member attending via speakerphone or video must be able to hear the discussion on the agenda item taking place in the Council Chambers, and must be able to be heard by all present in Council Chambers. The Mayor or Member serving as Chair of this meeting shall endeavor to make sure that the remote member can see and hear the proceedings. 3. Notification of a Council member's absence from a Council session. Members of the Council may be excused from attending a City Council meeting by contacting the Mayor prior to the meeting and stating the reason for her/his inability to attend. If the member is unable to contact the Mayor, the member Page 89 of 104 6 shall contact the City Manager, who shall convey the message to the Mayor. A motion to excuse a Council member may be made retroactively at the next meeting. 4. Councilmember terms and oath of office. In accordance with RCW 29A.60.280, the term of incumbent Council members ends and the term of the successor begins after the successor is elected and qualified and the term commences immediately after December 31 following the election except: 1) Where the term of office varies from the standard according to RCW 29A.60.280; and, 2) If the election results have not been certified prior to January 1 after the election, in which event the time of commencement of the new term occurs when the successor becomes "qualified" (see definition below) in accordance with RCW 29A.04.133. Under RCW 29A.04.133, "qualified", as it pertains to a winner of an election, means that for such election: 1) The results have been certified; 2) Any required bond has been posted; and, 3) The winner has taken and subscribed an oath in compliance with the appropriate statute, or if none is specified, that he/she will faithfully and impartially discharge the duties of the office to the best of her/his ability. This oath or affirmation shall be administered and certified by any officer or notary public authorized to administer oaths, without charge therefor. In accordance with RCW 29A.60.280, the oath of office must be taken as the last step of qualification as defined in RCW 29A.04.133 but may be taken either: 1) Up to ten days prior to the scheduled date of assuming office; or, 2) At the last regular meeting of the Council held before the winner is to assume office. 5 Council contacts with staff. (a) The Council, Council members, Council committees, and Council committee members shall not give any directives, assign any tasks, nor give any orders to City staff either publicly or privately.4 (b) Neither the Council nor its members shall direct or request the appointment to nor the removal from office of any of the City Manager's subordinates. Nothing in the Pasco Municipal Code nor state law shall be construed to prohibit the Council, while in open public session, from fully and freely discussing with the City Manager anything pertaining to the appointments and removal of City officers and employees and City affairs.4 6. Council contacts with others. (a) Council members who meet with, speak to, or otherwise appear before a community group or another governmental agency or representative must 4 RCW 35A.13.120. See also RCW 35.18.110 and 35.18.150. Page 90 of 104 7 clearly state if his/her statement reflects her/his personal opinion as an individual Council member or if it is the official stance of the Council. (b) When Council members represent the City or attend meetings in an official capacity as Council member, they must support and advocate the official City position on an issue, not a personal viewpoint. (c) Once the City Council has taken a position on an issue, all official City correspondence regarding the issue will reflect the Council's adopted position. (d) City letterhead shall not be used for correspondence of Council members representing a dissenting point of view from an official Council position. (e) As a matter of prudence, any communication by an individual Council member that does not express an official and established Council position may be shared with the full Council. (f) In accordance with a policy adopted by the City Council, the Council will consider and process requests for letters of support submitted by non- profit organizations regarding prospective and/or existing programs, services, plans, proposals, applications, etc. utilizing the procedure outlined in the policy, which includes initial review and recommendation by the Council Partnerships Committee and eventual consideration and action by the full Council. (g) In accordance with a policy adopted by the City Council, the Council may consider requests to support or oppose ballot measures utilizing the procedure outlined in the policy, which includes initial review and recommendation by the Council Partnerships Committee regarding whether the Council should conduct or not conduct a public hearing on the ballot measure at issue and eventual consideration and action by the full Council. Should the Council vote to conduct a public hearing on the request to support or oppose a ballot measure, following such hearing the Council may vote to support the ballot measure, vote to oppose the ballot measure, or take no further action. 7. Filling a Council vacancy. If a vacancy occurs in the office of Council member, the Council will follow the procedures outlined in RCW 42.12.070 and the Municipal Code. In order to fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish notice of the vacancy, the procedure by which the vacancy will be filled, and how to obtain an application form. 8. Council Committees. Page 91 of 104 8 The Council may, by majority vote, establish committees consisting of Council members to assist the Council in examining policies, proposals, and issues that may come before it in greater depth and detail. Each established Council committee shall consist of three (3) Council members and an alternate. Each committee shall choose its own chair. The work of Council committees is a legislative function of the Council and is directed, in part, by the adopted Council Strategic Plan. Council committees shall examine policies, proposals, and issues assigned to them by a majority vote of the Council. Issues, proposals, and items generated independently by Council committees or individual Council members will not be examined, reviewed, or pursued by City staff without direction having been given to the City Manager to do so by a majority vote of the Council. Council committees shall report on their activities and make recommendations for action to the full Council during Council meetings. Any action regarding Council committee recommendations shall be determined by a majority vote of the Council. No activity of a Council committee shall serve to limit information about policies, proposals, and issues assigned to it by a majority of the Council from reaching the full Council in a timely way. No Council committee shall substitute its judgement for the judgement of the full Council. Unless expressly granted by the full City Council, Council committees do not have the power or authority to commit the City nor to take any binding action on behalf of the full Council. C. MEETINGS. 1. Regular meetings - Time of meeting Regular meetings of the Council shall be held on the first and third Mondays of each month, unless otherwise changed. Regular meetings shall convene at 7:00 p.m., provided that if a scheduled Regular Council meeting falls on a legal holiday, the meeting shall be held at 7:00 p.m. on the first business day following the holiday.5 2. Regular meetings - Place of meetings. (a) City Hall. Unless notice is given pursuant to Rule C.2.b. of these Rules, all regular meetings of the Council shall be held in the City Council Chambers on the first floor of City Hall, located at 525 N. 3rd Avenue, Pasco, WA 99301, and 5 PMC 2.05.010. Page 92 of 104 9 all study session meetings shall be held either in the City Council Chambers or another properly noticed location. (b) Changed meeting place. Any meeting of the Council may be held at a place other than that required by Rule C.2.a. hereof on proper notice of a changed meeting place. (c) Special meetings Special meetings may be called by the Mayor/Chair or by a majority of the members of the Council pursuant to RCW 42.30.080. Types of special meetings that may be called include study sessions, Council briefings, retreats of the Council, joint meeting with another elected body, and emergency meetings (see C 6 below). 3. Meetings - Items considered. At regular meetings of the City Council, no action shall be taken on any item(s) not appearing on the posted agenda of such meeting, provided that the City Council may, by a majority vote, add items to the meeting agenda at – during – the meeting where warranted, to address emergencies and/or matters calling for prompt action. 4. Quorum. Four members of the Council shall constitute a quorum thereof for the transaction of business. Except as otherwise specified by law or the Municipal Code, a majority vote of the Council members shall be required and shall be sufficient to transact any business before the Council.6 5. Executive Sessions. If the City Council intends to hold an executive session, it shall be held pursuant to the Open Public Meetings Act, RCW Chapter 42.30, and particularly, RCW 42.30.110. The Council may hold an executive session during a regular or special meeting. Before convening in executive session, the Chair, shall publicly announce the purpose for adjourning into executive session; the approximate length of time for the executive session; and the likelihood of the Council taking action at the close of the executive session and return to open session. (a) At the close of the executive session and upon the Council's return to the Council Chambers, the Chair declares that the Council is out of executive 6 PMC 2.05060. Note: Per RCW 35A.12.120, certain actions require the affirmative vote of a majority of the whole Council, which would mean that if a quorum of four members were in attendance (so that the Council meeting could commence), all four members would have to vote for the proposition in order for it to pass. Page 93 of 104 10 session and asks for the appropriate motion (i.e. an action motion or a motion to adjourn). (b) Councilmembers shall keep confidential all written materials and verbal information provided to them during Executive or Closed Sessions and as provided in RCW 42.23.070,7 to ensure that the City’s position is not compromised. Confidentiality also includes information provided to Councilmembers outside of Executive Sessions when the information is considered by the exempt from disclosure under exemptions set forth in the Revised Code of Washington. (c) Confidentiality also includes information provided to Council members outside of executive sessions when the information is considered exempt from disclosure under the Code of Ethics for Municipal Officers (RCW 42.524) and/or the Public Records Act (RCW 42.565). 6. Emergency meetings. (a) Emergency meetings of the Council may be called by the Mayor or any two Council members pursuant to RCW 42.14.075.8 (b) Meeting time, location, and notice requirements do not apply to emergency meetings called for emergency matters as permitted by RCW 42.30.070, RCW 42.30.080,9 and RCW 42.14.075. RCW 42.30.070 in the Open Public Meetings Act provides: “If, by reason of fire, flood, earthquake, or other emergency, there is a need for expedited action by a governing body to meet the emergency, the presiding officer of the governing body may provide for a meeting site other than the regular 7 RCW 42.23.070 Prohibited acts. (1) No municipal officer may use his or her position to secure special privileges or exemptions for himself, herself, or others. (2) No municipal officer may, directly or indirectly, give or receive or agree to receive any compensation, gift, reward, or gratuity from a source except the employing municipality, for a matter connected with or related to the officer's services as such an officer unless otherwise provided for by law. (3) No municipal officer may accept employment or engage in business or professional activity that the officer might reasonably expect would require or induce him or her by reason of his or her official position to disclose confidential information acquired by reason of his or her official position. (4) No municipal officer may disclose confidential information gained by reason of the officer's position, nor may the officer otherwise use such information for his or her personal gain or benefit. 8 RCW 42.14.075 provides: “Whenever, due to a natural disaster, an attack or an attack is imminent, it becomes imprudent, inexpedient or impossible to conduct the affairs of a political subdivision at the regular or usual place or places, the governing body of the political subdivision may meet at any place within or without the territorial limits of the political subdivision on the call of the presiding official or any two members of the governing body. 9 RCW 42.30.080 provides, in part, as follows: “(4) The notices provided in this section [RCW 42.30.080] may be dispensed with in the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage.” Page 94 of 104 11 meeting site and the notice requirements of this chapter [the Open Public Meetings Act] shall be suspended during such emergency.” (d) Emergency meetings are open to the public, unless the meeting is an exempt emergency executive session pursuant to RCW 42.30.110 entitled “Executive sessions.” 7. Meeting Agendas (a) The meeting agendas - order of business - of regular City Council meetings shall consist of the following: First Call to order Second Roll call Second (a) Pledge of Allegiance (regular business meetings only) Third Consent agenda (including approval of minutes and bills and communications) Fourth Proclamations and Acknowledgments Fifth Visitors/other than agenda items Sixth Reports from committees and/or officers Seventh Public hearings and Council action on ordinances relating thereto Eighth Ordinances not relating to public hearings and resolutions Ninth Unfinished business Tenth New business Eleventh Miscellaneous Council discussion Twelfth Adjournment.10 (b) Consent agenda. Any Councilmember may request any ordinance, resolution, rule, regulation, order, directive, bills or minutes be placed on the consent 10 PMC 2.05.020. Page 95 of 104 12 agenda for adoption or approval. All such items on the consent agenda shall be voted on at one time by one roll call vote. Any Councilmember or visitor at a Council meeting may request that any item, which has been placed on the consent agenda, be removed from the consent agenda and such item shall then be considered at the appropriate time and in the appropriate order pursuant to PMC 2.05.020.11 8. Use of electronic devices during Council meetings. (a) Councilmembers shall not access, send, or receive any type of electronic communications concerning any matter pending before the Council during a Council meeting.12 The only exceptions to this Rule are: (i) Accessing Council meeting-specific agenda and packet information;13 (ii) Accessing meeting notes and/or resource or research material specific to matters pending before the Council;13 (iii)Family or emergency situations that may time to time arise. With respect to this exception, a Council Member shall seek to be excused from the meeting to avoid distraction of other Members from discussions, should such interaction exceed more than a few moments in length; or (iv) Local, state, or federal news alerts, announcements, and matters when deemed appropriate. D. PROCEDURE - ORDER AND DECORUM 1. Councilmember remarks. Councilmembers who wish to speak shall address the Mayor/Chair, and when recognized, shall confine themselves to the question under debate. 2. Questioning by Councilmembers. Any member of the Council, and the Mayor, shall have the right to question any individual, including members of the staff, on matters related to the issue properly before the Council for discussion. 3. Obligation to the City. 11 PMC 2.05.050. 12 In addition to being a violation of these rules, inappropriate use of electronic devices during Council meetings may implicate the City and the errant Councilmember(s) (personally) in legal entanglements and litigation and possible penalties regarding potential violations of the Open Public Meetings Act, and/or the Public Records Act, as well as appearing inappropriate to the public if such actions are evident to persons in attendance at the meeting or watching the Council proceedings on social media. 13 If Council members do use electronic devices during a meeting for a purpose relevant to City business, such messages must be archived in accordance with direction provided by the Washington State Attorney General. Page 96 of 104 13 Notwithstanding the right of Councilmembers to express their independent opinions and exercise their freedom of speech, Councilmembers should act in a way that reflects positively on the reputation of the City and of the community. Councilmembers shall also interact with other members of the City Council and City staff in ways that promote effective local government. 4. Conduct during debates. (a) Speaking to the motion/matter being considered by the City Council, no Councilmember shall speak more than twice on the same motion except by consent of the Chair or a majority of the Councilmembers present at the time the motion is before the Council. (b) The Councilmember who made a motion shall be permitted to speak to it first. The Chair may also allow discussion of an issue before stating a motion when such discussion would facilitate wording of a motion. (c) The Chair shall recognize Councilmembers in the order in which they request the floor. If two or more members of the Council desire to be heard at the same time, the Chair shall name the member who is to speak first. (d) No Councilmember, or the Chair, shall interrupt or argue with any other member while such member has the floor, other than the Chair’s duty to preserve order and decorum at the meeting, or as warranted to address a Parliamentary Point of Order or a Point of Privilege. (e) Any member of the Council shall have the right to challenge any action or ruling of the Chair, in which case the decision of the majority of the members of the Council present shall govern. 5. Parliamentary procedures and motions. (a) Unless specifically provided in these rules, all City Council meeting discussions shall be governed by ROBERTS RULES OF ORDER, NEWLY REVISED (latest edition). (b) If a motion does not receive a second, it dies. Matters that do not constitute a motion (and for which no second is needed) include nominations, withdrawal of motion by the person making the motion, request for a roll call vote, and point of order or privilege. (c) A motion that receives a tie vote fails. Except where prohibited by law, the Mayor/Chair shall be allowed to vote to break a tie vote. Page 97 of 104 14 (d) Motions shall be stated in the affirmative. For example, “I move to approve” as opposed to “I move to reject.” Councilmembers shall be clear and concise and not include arguments for the motion within the motion. (e) After a motion has been made and seconded, the Councilmembers may discuss their opinions on the issue prior to the vote. (f) If any Councilmembers wish to abstain from a vote on a motion, such Councilmembers shall promptly advise the Chair, giving the reason(s) for the abstention or being excused from voting, and shall remove and absent themselves from the deliberations and considerations of the motion, having no further participation in the matter. Such Councilmembers should make this determination before any discussion or participation on the subject matter or as soon thereafter as the Councilmembers identifies a need to abstain. Councilmembers may confer with the City Attorney to determine whether the individual Councilmember is required to abstain. (g) A motion to table is non-debatable and shall preclude all amendments or debates of the issue under consideration. A motion to table effectively removes the item without a time certain. A motion to table to a time certain will be considered a motion to postpone as identified in Section (h) below. To remove an item from the table requires a two-thirds' majority vote. (h) A motion to postpone to a certain time is debatable, is amendable and may be reconsidered at the same meeting. The question being postponed must be considered at a later time at the same meeting, or to a time certain at a future Regular or Special City Council meeting. To remove an item from postponement in advance of the time certain requires a two-thirds’ majority vote. (i) A motion to postpone indefinitely is debatable, is not amendable, and may be reconsidered at the same meeting only if it received an affirmative vote. (j) A motion to call for the question shall close debate on the main motion and is not debatable. This motion must receive a second and fails without a two-thirds' vote; debate is reopened if the motion fails. (k) A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. (l) Motions that cannot be amended include: Motion to adjourn, lay on the table (table), roll call vote, point of order, reconsideration and take from the table. Page 98 of 104 15 (m) Amendments are voted on first, then the main motion as amended (if the amendment received an affirmative vote). (n) Debate on a motion only occurs after the motion has been moved and seconded. (o) The Chair, City Attorney or City Clerk should repeat the motion prior to voting. (p) When a question has been decided, any Councilmember who voted with the prevailing side may move for reconsideration at the same, or the next meeting. In order to afford Councilmembers who voted with the prevailing side the potential basis for a motion for reconsideration, Councilmembers who voted with the prevailing side may inquire of Councilmembers who voted with the minority as to the reasons for their minority vote, if not stated during debate prior to the vote. A motion for reconsideration is debatable if the motion being reconsidered was debatable. If the motion being reconsidered was not debatable, the motion for reconsideration is not debatable. (q) The City Attorney shall act as the Council’s parliamentarian and shall advise the Mayor/Chair on all questions of interpretations of these rules which may arise at a Council meeting. 6. Voting. (a) Voice vote. Voice vote. A generalized verbal indication by the Council as a whole of “aye or yes” or “nay or no” vote on a matter, the outcome of which vote shall be recorded in the official minutes of the Council. Silence of a Councilmember during a voice vote shall be recorded as a vote with the ultimate majority, except where a Councilmember abstains I accordance with Subsection D.6.(c), below in which case, the silence shall not be counted in the vote tally. If there is uncertainty as to the outcome of a voice vote, the Chair, or any councilmember, may ask for a raise of hands for the ayes or nays. (b) Roll Call Vote. A roll call vote may be requested by the Chair or by any Councilmember. The City Clerk shall conduct the roll call vote. (c) Abstentions. Page 99 of 104 16 It is the responsibility of each Councilmember to vote when requested on a matter before the full Council. A Councilmember may only abstain from discussion and voting on a question because of a stated conflict of interest or appearance of fairness issue. 7. Comments, concerns and testimony directed to the City Council. (a) Persons addressing the Council, who are not specifically scheduled on the agenda, will be requested to step up to the podium, give their name and address for the record, and limit their remarks to three (3) minutes, in addition to filling out the speaker sign-in sheet available at the City Clerk’s desk or at a designated location in the council chambers. No person may “donate” their time to another speaker. All remarks will be addressed to the Council as a whole. The City Clerk shall serve as timekeeper. The Chair may make exceptions to the time restrictions of persons addressing the Council when warranted, in the discretion of the Chair. (b) Any person who causes actual disruption by failing to comply with the allotted time established for the individual speaker’s public comment, making personal attacks, using hate speech, making slanderous remarks or other disruptive conduct while addressing the Council shall be barred from further participation by the Chair, unless permission to continue is granted by a majority vote of Councilmembers present. (c) The three (3) minute designation shall be electronically timed by means of a suitable device with the City Clerk as the designated time keeper. E. PUBLIC HEARINGS AND APPEALS. 1. Quasi-judicial hearings; (a) Quasi-judicial hearings require a decision be made by the Council using a certain process, which may include a record of evidence considered and specific findings made. The following procedure shall apply: (b) The City Manager or Department Director of the department most affected by the subject matter of the hearing, or that Director’s designee, will present the City’s position and findings. Staff will be available to respond to Council questions. (c) The proponent spokesperson shall speak first and be allowed (10) minutes. Council may ask questions. (d) The opponent spokesperson shall be allowed ten (10) minutes for presentation and Council may ask questions. Page 100 of 104 17 (e) Each side shall then be allowed five (5) minutes for rebuttal, with the proponent spokesperson speaking first, followed by the opponent spokesperson. (f) The City Clerk shall serve as timekeeper during these hearings. (g) After each proponent and opponent spokesperson have used their speaking time, Council may ask further questions of the speakers, who shall be entitled to respond but limit their response to the question asked. (h) The City Council may then deliberate on open session or in closed session and thereafter render its decision.14 2. Other public hearings. (a) Public hearings (other than quasi-judicial hearings) where a general audience is in attendance to present arguments for or against a public issue: (b) The City Manager, Department Director or designee shall present the issue to the Council and respond to questions. (c) A person may speak for three (3) minutes. No one may speak for a second time until everyone who wishes to speak has had an opportunity to speak. The Chair may make exceptions to the time restrictions of persons speaking at a public hearing when warranted, in the discretion of the Chair. (d) The City Clerk shall serve as timekeeper during these hearings. (e) After the individual speakers have used their allotted time (before moving on to the next speaker), Council may ask questions of the speaker and the speaker may respond, but may not engage in further debate. (f) The hearing will then be closed to public participation and open for discussion among Councilmembers. (g) The Chair may exercise changes in the procedures at a particular meeting or hearing, but the decision to do so may be overruled by a majority vote of the Council. F. SUSPENSION OF RULES. The application of these Rules to any matter(s) coming before the City Council may be suspended, other than where such suspension would be contrary to state law or 14 RCW 42.30.140. Page 101 of 104 18 City Ordinance. Furthermore, these Rules of Procedure of the Council shall not be suspended without the vote of a majority of all of the members of the Council. G. AMENDMENT OF RULES. These Rules of Procedure will evolve as conditions dictate. They are intended to be flexible and adaptable to specific circumstances. In accordance with best practices, these Rules of Procedure should be reviewed and evaluated on a periodic basis and amended as necessary. Amendment to these Rules may be made at any meeting of the Council held after the proposal to amend the Rules has been properly noticed and shared with all Councilmembers. In order to be effective, the proposed amendment(s) to these Rules shall be approved by a majority of all members of the Council. H. RECORDING OF RULES. These rules and all subsequent amendments thereto shall be recorded and kept by the City Clerk, and each member of the Council shall be furnished with a copy thereof in a form convenient for their reference. I. ENFORCEMENT OF RULES OF PROCEDURE. Councilmembers shall conform their conduct to the requirements, standards and expectations set forth in these Rules of Procedure. In addition to and notwithstanding whatever other enforcement mechanisms may exist for legal, ethical or practical obligations on Councilmember performance or conduct, violations of these Rules of Procedure by Councilmembers may be enforced by action of the City Council through sanctions such as votes of censure or letters of reprimand, and such other action as may be permitted by law. Page 102 of 104 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure including, but not limited to: • Completion of Transportation System Master Plan and design standard updates to promote greater neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.; connectivity, walkability, aesthetics, sustainability, and community gathering spaces. • Completion of the Parks, Recreation and Open Space Plan and development of an implementation strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address the needs of the growing population. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including, but not limited to: • Adopting policies and strategic investment standards to assure consistency of long-range planning to include update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new development, e.g.; schools, traffic, parks, and fire. COMMUNITY TRANSPORTATION NETWORK Promote a highly functional multi-modal transportation system including, but not limited to: • Application of the adopted Transportation System Master Plan including development of policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency, and safety. COMMUNITY SAFETY Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment including, but not limited to: • Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the current Washington State Rating Bureau Class 3 community rating. • Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance with legislative mandates. ECONOMIC VITALITY Promote and encourage economic vitality including, but not limited to: • Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes, phased sign code update, and development regulations and standards. • Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans. • Development of an Economic Development Plan, including revitalization efforts. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion, and image including, but not limited to: • Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities to further inclusivity, community engagement, and inter-agency and constituent coordination efforts. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events within the community. Page 103 of 104 CALIDAD DE VIDA Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a: • Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones comunitarias. • Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de implementación para mejorar tales servicios justamente a lo largo de la comunidad. • Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las necesidades del aumento en la población. SOSTENIBIILIDAD FINANCIERA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no limitado a: • Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios. RED DE TRANSPORTACION COMUNITARIA Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a: • Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas, y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. SEGURIDAD COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo incluyendo, pero no limitado a: • Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de Washington. • Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud mental, el uso de programas para navegar los recursos, y otros esfuerzos. • Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el control de crímenes, y el cumplimiento con los mandatos legislativos. VITALIDAD ECONOMICA Promover y fomentar vitalidad económica incluyendo, pero no limitado a: • Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los estándares. • Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a los Planes del Centro y de Broadmoor. • Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no limitado a: • Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de coordinación de los constituyentes. • Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro de la comunidad. Page 104 of 104