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HomeMy WebLinkAbout2024.05.21 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, May 21, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Melissa Blasdel, City Attorney Eric Ferguson, Finance Director Darcy Buckley, Parks & Recreation Director Jesse Rice, and Deputy City Clerk Krystle Shanks APPROVAL OF MINUTES Approve PPFD Board April 2024 Meeting Minutes MOTION: Mr. Dietrich moved, seconded by Dr. Jilek, to approve the PPFD Board minutes from the April 16, 2024, meeting. Motion carried unanimously CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims Ms. Buckley reported on the PPFD Monthly Accounts Payable Claims for the month of April and answered questions from the Board. MOTION: Dr. Jilek moved, seconded by Mr. Dietrich, to approve the April 2024 PPFD claims (accounts payable) in the amount of $1069710.18. Motion carried unanimously. FINANCIAL REPORT April 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Page 1 of 4 Ms. Buckley discussed the April 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report. Mr. Watkins discussed the Local Government Investment Pool (LGIP), an interest account in which the Board could invest funds. Ms. Buckley provided further details of the investment fund and answered the PPFD Board's questions relating to the amount of funds to invest, risks, interest, use of the funds and liquidity. Ms. Bowdish arrived at 4:20 PM. REPORTS FROM COMMITTEES Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) 1. OAC Meeting Report (Marie Gillespie) Ms. Gillespie reported the following on the OAC: • Design/Construction Team is waiting until land is purchased in order to move forward with the design • Validation has been moved from April/May to July/August due to land uncertainty • Conceptual designs of the building exterior and flow of people have been reviewed • Test fits of the building and facility on the land options have been reviewed • Land options have been explored to see if the facility will fit • The committee participated in a tour of Pasco's Memorial Pool to get insights on the lessons they have learned • Community outreach was held at the Cinco de Mayo event in downtown Pasco, with more community outreach scheduled for 4th of July event NEW BUSINESS Resolution No. 2024-03 — Pursue an Updated Interlocal Agreement with the City of Pasco for Management and Maintenance Services for a Future Aquatics Facility (Matt Watkins) Mr. Watkins discussed updating the Interlocal Agreement with the City of Pasco for Management and Maintenance Services for a Future Aquatics Facility. The resolution would formally ask the City of Pasco to pursue an interlocal agreement for the management and maintenance of the facility, and possibly add marketing and logo design. He stated that if approved, this item would be presented to Pasco City Council. Page 2 of 4 Mr. Rice added that Pasco's Recreation staff are excited about this opportunity. MOTION: Dr. Jilek moved, seconded by Ms. Bowdish, to approve Resolution No. 2024-03 to pursue an updated Interlocal Agreement with the City of Pasco for management and maintenance services for a future aquatics facility. Motion carried unanimously. Property Acquisition - Broadmoor Status and Alternative Sites (Matt Watkins) Mr. Watkins provided an update on the options currently being considered for the location of the Aquatic Facility, and referenced the handout titled, "Aquatics Facility Site Comparisons," provided to the PPFD Board, with an overview of Options A, B & C. For negotiation purposes, the specific property locations were not identified. The PPFD Board and staff discussed the site comparisons. OTHER BUSINESS MOTION: Dr. Jilek moved, seconded by Mr. Dietrich, that the Pasco Public Facilities District invest excess cash into the State's Local Government Investment Pool, as determined by the Finance Director, and as allowed by law.Motion carried unanimously Owner's Representative Report 1. Validation Phase Update Mr. Gardner provided an update on the validation phase in assisting with the site selection process, noting that the team is waiting on decisions on property. PPFD Executive Director Report Mr. Watkins reported on the following: 1. Financing Status The Finance Representative and Underwriter visited last week. They discussed plans and options, and viewed potential sites. 2. State Commerce Review This has been initiated and open, but will likely need to be extended once a site is selected. Page 3 of 4 3. Comparable Facilities Update There might be opportunities to tour comparable facilities. Mr. Watkins mentioning an open invitation from a comparable facility in the Kansas City, MO area. EXECUTIVE SESSION Consideration of Site Selection or Acquisition of Real Estate Purchase or Lease if Likelihood that Disclosure Would Increase Price per RCW 42.30.110(1)(b) (45 minutes) The PPFD Board adjourned into Executive Session at 4:47 PM for 45 minutes, returning at 5:32 PM, to consider site selection and acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the PPFD Executive Director and the City Attorney. At 5:33 PM President Morrissette announced that the Executive Session would continue for another 15 minutes or to 5:48 PM. President Morrissette called the meeting back to order at 5:51 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 5:51 pm. PASSED AND APPROVED THIS APPROVED: ark Morrissette, President DAY OF It , 20_ /Vu'n 0-9 - U1- -atm� Krystle S11hanks, CMC Page 4 of 4