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HomeMy WebLinkAbout4454 Resolution - WA ST Rec & Conv Office Grant Resolution – WA ST Rec & Conv Office Grant Application - 1 RESOLUTION NO. 4454 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING SUBMISSION OF A GRANT APPLICATION TO THE WASHINGTON STATE RECREATION AND CONSERVATION OFFICE FOR A COMMUNITY OUTDOOR ATHLETIC FACILITIES GRANT. WHEREAS, the City of Pasco (City) has need to update the athletic fields located in Memorial Park to improve safety and better meet the athletic and recreational needs of its citizens; and WHEREAS, the City has identified and included the update of the Memorial Park fields in its Capital Improvement Plan (CIP); and WHEREAS, the Washington State Legislature approved funds for community outdoor athletic facilities grant program and authorized the Recreation and Conservation Office to administer said grant program; and WHEREAS, estimated project cost to update of the Memorial Park fields is set at $900,000; and WHEREAS, the City Council understands that, if awarded, the grant will fund up to $550,000 towards the project costs on a reimbursable basis and that the City will need to provide any remaining funds to cover the full cost of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Manager is authorized to execute the attached “Application Resolution/Authorization” form as contained herein as Exhibit A. Be It Further Resolved, that this Resolution shall take effect immediately. Resolution – WA ST Rec & Conv Office Grant Application - 2 PASSED by the City Council of the City of Pasco, Washington, on this 3rd day of June, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Applicant Resolution/Authorization Organization Name (sponsor) ______________________________________________________________________________ Resolution No. or Document Name________________________________________________________________________ Project(s) Number(s), and Name(s)___________________________________________________________________________ This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS, grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; NOW, THEREFORE, BE IT RESOLVED that: 1.Our organization has applied for or intends to apply for funding assistance managed by the Office for the above “Project(s).” 2.Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Project contact (day-to-day administering of the grant and communicating with the RCO) RCO Grant Agreement (Agreement) Agreement amendments Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. Exhibit A City of Pasco 24-2067 D Memorial Park Sports Fields Update Brent Kubalek, Recreation Services Manager Brent Kubalek, Recreation Services Manager Adam Lincoln, City Manager Adam Lincoln, City Manager 3.Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office’s WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. Weunderstand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the formcontained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf.The Office reserves the right to revise the Agreement prior to execution. 4.Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 5.Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 6.Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics ofthe project, and the characteristics of our organization. 7.Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that suchrevisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorizedrepresentative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall beconclusively deemed to be executed with our authorization. 8.Any grant assistance received will be used for only direct eligible and allowable costs that are reasonableand necessary to implement the project(s) referenced above. 9.[for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the grant,we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cashmatching share commitments to this project should they not materialize. 10.Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only requestpayment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports,or other responsibilities are complete. 11.[for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to inwriting by our organization and the Office. We agree to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of Rights” for other than fee acquisitions (which documents will be based upon the Office’s standard versions of those documents), to be recorded on the title of the property with the county auditor. Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. 12.[for Development, Renovation, Enhancement, and Restoration Projects Only–If our organizationownsthe project property] Our organization acknowledges that any property owned by ourorganization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy,or Office in writing and per the Agreement or an amendment thereto. 13.[for Development, Renovation, Enhancement, and Restoration Projects Only–If your organization DOES NOT own the property] Our organization acknowledges that any property not owned by ourorganization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise providedfor per the Agreement or an amendment thereto. 14.[Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds from the Critical Habitat, Natural Areas, State Lands Restoration and Enhancement, RiparianProtection, or Urban Wildlife Habitat grant categories; Aquatic Lands Enhancement Account; or the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Boardapproved grant] Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. 15.This resolution/authorization is deemed to be part of the formal grant application to the Office. 16.Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that ourorganization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed ________________________________________________________________________________________________________ Title ________________________________________________________________ Date _____________________________________ On File at:___________________________________________________________________________________________________ This Applicant Resolution/Authorization was adopted by our organization during the meeting held: (Local Governments and Nonprofit Organizations Only): Location: ___________________________________________________________________Date:___________________________ Washington State Attorney General’s Office Approved as to form _______________________________________________2/13/2020_____________________ Assistant Attorney General Date You may reproduce the above language in your own format; however, text may not change.