HomeMy WebLinkAbout2024.04.16 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, April 16, 2024; Pasco City Hall, Council Chambers & GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) Vice President Gillespie welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: Vice President Marie Gillespie,
Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich,
and Board Member Spencer Jilek
Board Members Absent: President Mark Morrissette
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Deputy City
Manager Sigdel, Finance Director Darcy Buckley, Parks & Recreation
Director Jesse Rice, and City Clerk Debby Barham
RECOGNITION OF VISITORS/PUBLIC COMMENTS
No one spoke.
APPROVAL OF MINUTES
Approve PPFD Board March 19, 2024, Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the March 19, 2024, meeting. Seconded by Dr. Jilek.Motion carried
unanimously.
CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
Ms. Buckley provided a brief overview of the pending March 2024 accounts
payable claims report.
MOTON: Dr. Jilek move to approve the March 2024 PPFD claims
(accounts payable) in the amount of $120,249.31. Seconded by Mr.
Dietrich. Motion carried unanimously.
FINANCIAL REPORT
March 2024 Balance Sheet, Budget Performance Report and Local
Tax Distribution Report
Ms. Buckley provided a brief report on the March financial reports.
Ms. Bowdish arrived to the meeting at 4:08 PM and Mr. Ferguson arrived at 4:10
PM.
Mr. Dietrich asked for an update on ways to invest the PPFD revenue.
Ms. Buckley stated that if the PPFD Board was interested in investing some of their
revenue, then a policy needs to be developed and in the meantime she will meet
with Mr. Watkins and bring back some options for possible investments.
PPFD 2020-2022 Accountability Audit Status
Ms. Buckley provided a brief report on the recent 2020-2022 Accountability Audit
noting that the audit went well and that there was only one recommendation related
to due diligence.
REPORTS FROM COMMITTEES
Design & Construction Committee
1. OAC Meeting Report
Ms. Gillespie reported the OAC meetings which included:
• Continued focus on choosing amenities, facility layout, etc. as it related to
anticipated programming based on community feedback.
• Continued challenges related to key unknowns including land, land
development costs and final bonding -all important components for
determining the budget for the construction of the facility.
• Continued to consider options focusing on a more year-round facility with a
40/60 spilt outdoor/indoor facility.
• The team worked on the "Choosing by Advantages" chart to get ready for
the PPFD Board's consideration.
• Ballard King provided an updated market analysis and cost recover model.
• Wenaha performed an analysis on financials related to an affordable facility
to build and maintain based on Ballard King's analysis.
Audit & Finance Committee
1. Management and Governance Discussion with City
Dr. Jilek provided a report related to the management and his recommended
governance model for the Aquatics Facility. He expressed support for the
Municipal Governance Model citing many examples of why this model would best
support the long term viability of the Aquatics Facility. He shared things for the
PPFD Board to consider in terms of staffing (lifeguards) at not only the PPFD
Aquatics Facility, but for the entire region; facility and staff management and
operation; and maintenance of the pools and associated equipment and
concessions. Lastly, he discussed the next steps for the PPFD Board and Pasco
City Council to initiate a partnership for the Aquatics Facility.
The PPFD Board, Mr. Rice, Mr. Watkins, and Mr. Gardner discussed the training
and staffing requirements for both the Aquatics Facility and Memorial Pool, the City
Managed facility, and the benefits to it.
Mr. Watkins reiterated that staff will have an action item for the PPFD to decide at
the next Board meeting.
OLD BUSINESS
NEW BUSINESS
Choosing by Advantage - Program Options (Jordan Tiegs, Bouten
Construction) (30 minutes)
Mr. Tiegs provided a brief overview of the "Choosing by Advantages" for the
Aquatics Facility, which included:
Option 1: Large Outdoor Pool, Small Indoor Pool
Option 2: Large Indoor Pool, Small Outdoor Pool
Option 3 Large Indoor Pool, some Outdoor Amenity
This process continues with the validation, which should conclude next month.
However, at this point, Option 2 is considered the preferred option.
The discussion on the three options continued.
Ms. Gillespie recommended that the PPFD Board move forward with Option 2 for
validation.
OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins updated the PPFD Board on the purchase of property for the Aquatics
facility. He also provided a brief report on the Washington State Department of
Commerce review.
Owner's Representative Report
Mr. Gardner provided more detail on the validation phase of this project.
Next PPFD Board Meeting Scheduled for Tuesday, May 21, 2024
RECESS
Ms. Gillespie called a five-minute recess at 5:23 PM.
EXECUTIVE SESSION
The PPFD Board adjourned into Executive Session at 5:28 PM for 45
minutes, returning at 6:13 PM, to consider site selection or acquisition of
real estate purchase or lease if likelihood that disclosure would increase
price per RCW 42.30.110(1)(b) with the PPFD Executive Director, Deputy
City Manager, Mr. Gardner, Mr. Hartwig and the City Attorney.
At 6:13 PM Vice President Gillespie announced that the Executive
Session would continue for another 15 minutes.
Vice President Gillespie called the meeting back to order at 6:28 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:28 pm.
PASSED AND APPROVED THIS 21St DAY OF MAY, 2024
APPROVED:
Mark Morrissette, President Debra Barham, CMC