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HomeMy WebLinkAbout2024.04.16 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, April 16, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) Vice President Gillespie welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Members Absent: President Mark Morrissette Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Deputy City Manager Sigdel, Finance Director Darcy Buckley, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No one spoke. APPROVAL OF MINUTES Approve PPFD Board March 19, 2024, Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the March 19, 2024, meeting. Seconded by Dr. Jilek.Motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims Ms. Buckley provided a brief overview of the pending March 2024 accounts payable claims report. MOTON: Dr. Jilek move to approve the March 2024 PPFD claims (accounts payable) in the amount of $120,249.31. Seconded by Mr. Dietrich. Motion carried unanimously. FINANCIAL REPORT March 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Ms. Buckley provided a brief report on the March financial reports. Ms. Bowdish arrived to the meeting at 4:08 PM and Mr. Ferguson arrived at 4:10 PM. Mr. Dietrich asked for an update on ways to invest the PPFD revenue. Ms. Buckley stated that if the PPFD Board was interested in investing some of their revenue, then a policy needs to be developed and in the meantime she will meet with Mr. Watkins and bring back some options for possible investments. PPFD 2020-2022 Accountability Audit Status Ms. Buckley provided a brief report on the recent 2020-2022 Accountability Audit noting that the audit went well and that there was only one recommendation related to due diligence. REPORTS FROM COMMITTEES Design & Construction Committee 1. OAC Meeting Report Ms. Gillespie reported the OAC meetings which included: • Continued focus on choosing amenities, facility layout, etc. as it related to anticipated programming based on community feedback. • Continued challenges related to key unknowns including land, land development costs and final bonding -all important components for determining the budget for the construction of the facility. • Continued to consider options focusing on a more year-round facility with a 40/60 spilt outdoor/indoor facility. • The team worked on the "Choosing by Advantages" chart to get ready for the PPFD Board's consideration. • Ballard King provided an updated market analysis and cost recover model. • Wenaha performed an analysis on financials related to an affordable facility to build and maintain based on Ballard King's analysis. Audit & Finance Committee 1. Management and Governance Discussion with City Dr. Jilek provided a report related to the management and his recommended governance model for the Aquatics Facility. He expressed support for the Municipal Governance Model citing many examples of why this model would best support the long term viability of the Aquatics Facility. He shared things for the PPFD Board to consider in terms of staffing (lifeguards) at not only the PPFD Aquatics Facility, but for the entire region; facility and staff management and operation; and maintenance of the pools and associated equipment and concessions. Lastly, he discussed the next steps for the PPFD Board and Pasco City Council to initiate a partnership for the Aquatics Facility. The PPFD Board, Mr. Rice, Mr. Watkins, and Mr. Gardner discussed the training and staffing requirements for both the Aquatics Facility and Memorial Pool, the City Managed facility, and the benefits to it. Mr. Watkins reiterated that staff will have an action item for the PPFD to decide at the next Board meeting. OLD BUSINESS NEW BUSINESS Choosing by Advantage - Program Options (Jordan Tiegs, Bouten Construction) (30 minutes) Mr. Tiegs provided a brief overview of the "Choosing by Advantages" for the Aquatics Facility, which included: Option 1: Large Outdoor Pool, Small Indoor Pool Option 2: Large Indoor Pool, Small Outdoor Pool Option 3 Large Indoor Pool, some Outdoor Amenity This process continues with the validation, which should conclude next month. However, at this point, Option 2 is considered the preferred option. The discussion on the three options continued. Ms. Gillespie recommended that the PPFD Board move forward with Option 2 for validation. OTHER BUSINESS PPFD Executive Director Report Mr. Watkins updated the PPFD Board on the purchase of property for the Aquatics facility. He also provided a brief report on the Washington State Department of Commerce review. Owner's Representative Report Mr. Gardner provided more detail on the validation phase of this project. Next PPFD Board Meeting Scheduled for Tuesday, May 21, 2024 RECESS Ms. Gillespie called a five-minute recess at 5:23 PM. EXECUTIVE SESSION The PPFD Board adjourned into Executive Session at 5:28 PM for 45 minutes, returning at 6:13 PM, to consider site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the PPFD Executive Director, Deputy City Manager, Mr. Gardner, Mr. Hartwig and the City Attorney. At 6:13 PM Vice President Gillespie announced that the Executive Session would continue for another 15 minutes. Vice President Gillespie called the meeting back to order at 6:28 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 6:28 pm. PASSED AND APPROVED THIS 21St DAY OF MAY, 2024 APPROVED: Mark Morrissette, President Debra Barham, CMC