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HomeMy WebLinkAbout2024.05.20 Council Meeting Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, May 20, 2024 Pasco City Hall, Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call (914) 614-3221 and use access code 347-125-017. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. CONSENT AGENDA - All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 17 (a) Approval of Meeting Minutes for May 6th and May 13th To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on May 6, 2024 and May 13, 2024 respectively. 18 - 21 (b) Bills and Communications - Approving Claims in the Total Amount of $7,425,939.00 and Write-off Totaling $50,539.00 Page 1 of 139 To approve claims in the total amount of $7,425,939.00 ($5,284,182.23 in Check Nos.263665 - 264013; $868,297.42 in Electronic Transfer No. 846223, 846227 - 846230, 846346; $2,738.15 in Check Nos. 54699 - 54701; $1,270,721.20 in Electronic Transfer Nos. 30207349 - 30208023). To approve write-off for accounts receivable including Utility Billing, Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the total amount of $50,539.00 and, to authorize that it be turned over for collection. 22 - 33 (c) Resolution No. 4451 - Bid Award for Court Street and Road 68 Intersection Improvements To approve Resolution No. 4451, awarding Bid No.19043 for the Court Street & Road 68 Intersection Improvements Project to Ellison Earthworks, LLC. 34 - 52 (d) Resolution No. 4452 - Approving Collection Services with Washington Collectors Tri-Cities, Inc. Collection Agency Contract To approve Resolution No. 4452, authorizing the City Manager to execute a collection agency contract with Washington Collectors Tri- Cities Inc., for collection services. 53 - 70 (e) Resolution No. 4453 - RAVE Foundation - Futsal Court Partnership To approve Resolution No. 4453, authorizing the City Manager to sign a Memorandum of Agreement between the RAVE Foundation and the City of Pasco for the installation of two Futsal Courts in City parks. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS 71 - 74 (a) Public Works Week Proclamation (5 minutes) Mayor Pete Serrano will read the "Public Works Week - May 19th to 25th" proclamation and present the proclamation to: Public Works Director: Maria Serra Public Works Deputy Director (Operations): John Millan Construction Manager: Kent McCue Operations Division Managers: Tom Holmes, Derek Wiitala & Jason Etzler Senior Engineers: Juan Loyola, Brittney Whitfield, & Puna Clarke Page 2 of 139 6. PUBLIC COMMENTS - The public may address Council on any items unless it relates to a scheduled Public Hearing. This item is provided to allow the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. Lastly, when called upon, please state your name and city or county residency into the microphone before providing your comments. 7. REPORTS FROM COMMITTEES AND/OR OFFICERS (a) Verbal Reports from Councilmembers 75 - 76 (b) Presentation on Hanford Advisory Board (10 minutes) 77 - 89 (c) Presentation - 3 Rivers Community Foundation (10 minutes) Presentation from 3 Rivers Community Foundation - Abbey Cameron, CEO 90 - 103 (d) 2023 Fire Department Annual Report (15 minutes) 8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO 9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 104 - 124 (a) Ordinance No. 4714 - Amend PMC Sect. 3.35.060 for Cemetery Fees/Charges MOTION: I move to adopt Ordnance No. 4714, amending the Pasco Municipal Code Section 3.35.060 "Cemetery" Fees and, further, authorize publication by summary only. 125 - 137 (b) Resolution No. 4450 - Bid Award for Broadmoor Area Tax Increment Financing Improvements – Broadmoor/Burns Intersection Improvements MOTION: I move to approve Resolution No. 4450, awarding Bid No. 24595 for the Broadmoor Area Tax Increment Financing Improvements - Broadmoor/Burns Intersection Improvements Project to Apollo, Inc. of Kennewick, WA; and further, authorize the City Page 3 of 139 Manager to execute the contract documents. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. MISCELLANEOUS DISCUSSION 13. EXECUTIVE SESSION (a) Performance of a public employee per RCW 42.30.110(1)(g) (15 minutes) 14. ADJOURNMENT 15. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” 138 - 139 (b) Adopted Council Goals (Reference Only) (c) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 4 of 139 AGENDA REPORT FOR: City Council May 15, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Debra Barham, City Clerk City Manager SUBJECT: Approval of Meeting Minutes for May 6th and May 13th I. REFERENCE(S): 05.06.2024 and 05.13.2024 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on May 6, 2024 and May 13, 2024 respectively. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 139 MINUTES City Council Regular Meeting 7:00 PM - Monday, May 6, 2024 Pasco City Hall, Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: None Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager; Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Jacob Gonzalez, Community & Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken Roske, Police Chief; Maria Serra, Interim Public Works Director; and Debby Barham, City Clerk The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA Approval of Meeting Minutes for April 15th, April 22nd, and May 1st To approve the minutes of the Pasco City Council Regular Meeting, Regular Workshop, and Special Meeting held on April 15, 2024,April 22, 2024, and May 1, 2024, respectively. Bills and Communications - Approving Claims in the Total Amount of $8,757,145.06 To approve claims in the total amount of $8,757,145.06 ($5,952,734.45 in Check Nos.263167 - 263664; $1,565,565.70 in Electronic Transfer Nos. 845685 - Page 1 of 7Page 6 of 139 845712, 845732 - 845783, 845799 - 845915, 845931 - 846040, 846042 - 846046, 846049 - 846052, 846054 - 846085, 846114 - 846121; $2,018.73 in Check Nos. 54697 - 54698; $1,236,826.18 in Electronic Transfer Nos. 30206672 - 30207348). Resolution No. 4446 - Facility Lease Agreement with Boys & Girls Clubs of Benton & Franklin Counties To approve Resolution No. 4446, Authorizing the City Manager to Execute a Lease Agreement with the Boys & Girls Clubs of Benton & Franklin Counties for the building located at 801 N 18th Ave., Pasco, WA. Resolution No. 4447 - Washington Opioid Settlements (Johnson & Johnson Settlement and Future Settlements) To approve Resolution No. 4447, Authorizing the City Manager to sign Settlement Participation forms for the Washington Opioid Settlement with Johnson & Johnson and future settlements associated with the One Washington Memorandum of Understanding (MOU) for opioid settlements. ROLL CALL MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Harpster to approve the Consent Agenda as read. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales PROCLAMATIONS AND ACKNOWLEDGEMENTS Asian American and Pacific Islander Heritage Month Proclamation Mayor Serrano read the proclamation proclaiming May 2024 as, "Asian American and Pacific Islander Heritage Month," in Pasco, Washington and presented the proclamation to Ella, Landon, Lily, and Laila Lehrman, Noor Jahan, and Roxana Roach. Laila Lehrman accepted the proclamation, expressed appreciation and asked that it be better advertised in the future. Scott Lehrman, Pasco resident, expressed appreciation for this recognition with the encouragement of Kim Lehrman. He noted that he is one of two Asian Americans from Pasco that holds positions on a Washington State Asian and Pacific Islander American Affairs Commission. Roy M. Satoh, provided a brief history of his family heritage where his Page 2 of 7Page 7 of 139 grandparents settled in Pasco in 1905,and the many businesses that his family started in the community; noting that the Asian roots run deep in the City. Lastly, he commented on a mural that his grandfather painted in a bank located on First Avenue and Lewis Street. Maria Alexandra Naunguyan, provided a brief speech in honor of her Pacific Islander/Filipino heritage, as well expressed a call that all Pasco residents can leave a positive legacy. National Police Week & Peace Officers' Memorial Day Proclamation Chief Roske provided a brief history of the National Police Week and Peace Officers' Memorial Day. Mayor Serrano read the proclamation for "National Police Week - May 12th through May 18th and National Peace Officers' Memorial Day - May 15th," and presented the proclamation to several Pasco Police staff. Ms. Barajas expressed support and appreciation to the Pasco Police staff. Jewish American Heritage Month Proclamation Mayor Serrano read the proclamation proclaiming May 2024 as, "Jewish American Heritage Month," in Pasco, Washington and presented the proclamation to Steve Rozenkrans. Mr. Rozenkrans stated that there are individuals in the community pray for the Pasco Police Officers. He provided a brief history of the Jewish American heritage and expressed thanks for this recognition. RECESS Mayor Serrano called a five minute recess at 7:34 PM. EXECUTIVE SESSION Council adjourned into Executive Session at 7:39 PM for 15 minutes returning at 7:54 PM to discuss with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) with the City Manager, Deputy City Manager, and City Attorney. At 7:53 PM Mayor Serrano announced that the Executive Session would continue for another five minutes. Mayor Serrano called the meeting back to order at 7:59 PM. PUBLIC COMMENTS Page 3 of 7Page 8 of 139 Mary Mahoney, Pasco resident, requested records for the following: 1. Copies of the permits issued from the Department of Fish and Wildlife that has allowed the City of Pasco to take, poach and/or kill seven (7) flood plain American Bald Eagles that lived in the flood plain at Road 52 and Pearl Street in Pasco, WA. 2. Copy of a readable map from Resolution No. 4432 from the Pasco City Council Meeting held on March 18, 2024, as it pertains to the flood plain at Road 52 and Pearl Street (and the entire flood plain). 3. Include copy of a record that has the a start date for project number 24- 593. 4. Copy of the video of the City Council Meeting held on April 1, 2019, where Lee Kerr, City Attorney, stated that the Washington State University and Tri-City Animal Control contract had been terminated and she stated that she has not received a copy of the termination agreement. Ms. Mahoney listed the parcel numbers in the flood plain, which included: 119- 1111-050, 119-111-069, and 119-112-031. Tracy Bellard, Kennewick resident, commented on the Gaza conflict and requested City Council to support Palestine by issuing a resolution. Anabelle, Pasco resident, commented on gynecide and the conflict between Israel and Palestine and asked Council to support Palestine by issuing a resolution. Amber Bruce, Pasco resident, commented on Hamas and Israel fight. She asked for a call to City Council to end this gynecide. Sylvia Howland, Kennewick resident, commented on her request for City Council to issue a seize fire of Israel and Palestine. She asked for a call to City Council to end this gynecide. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Mr. Grimm reported on Pasco Chamber of Commerce meeting he recently attended and noted that City of Pasco's Community & Economic Development Director Gonzalez provided a presentation on Placer.ai, a digital tracking software. He also commented on a recent Tri-Cities Legislative Council Thank you Reception that he and Ms. Blasdel attended. Lastly, he commented on the recent City of Pasco's Cinco de Mayo weekend event. Ms. Barajas reported that she and Mr. Harpster attended the Pasco Prevention Coalition on April 25, 2024. She invited the public to participate and mentor the community youth through this organization. She also shared an annual Kids Day event on April 27th at a Pasco School District elementary school. Lastly, she commented on recent Pasco Taco Crawl. Page 4 of 7Page 9 of 139 Ms. Blasdel expressed appreciation to Mr. Rice and City staff for the successful Cinco de Mayo weekend event. She commented on a Police Simulator Training that she and Mr. Grimm participated in. Lastly, she relayed her experience on a recent Police ride along. Mr. Perales reported on the recent Good Roads Association meeting he attended. He also commented on a Benton Franklin Counties Motorola subscriber demo for the 9-1-1 system, the Mobile Food truck vendor training and the Cinco de Mayo weekend event. Mayor Pro Tem Milne reported on a recent Police training that he and Mayor Serrano attended. He also commented on the second Arbor Day event and the Cinco de Mayo weekend event. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS Resolution No. 4448 - Requesting an Extension of the Interlocal and Financing Lease Agreement for the HAPO Center Facility Until December 31, 2024 Ms. Sigdel provided a brief report on the long standing Interlocal Cooperation Agreement (ILA) with Franklin County for the building and operation of the HAPO Center Facility, noting that it expires on May 24, 2024. She requested that Council consider the extension of this ILA to December 31, 2024 by approving a joint resolution with Franklin County. The purpose the extension for engaging Master planning effort and to identify a path forward and possibly of future agreements with Franklin County. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4448, modifying the interlocal cooperation agreement between the City of Pasco and Franklin County, Washington, regarding the financing, acquisition, and ownership of a multi-purpose arena and exhibition facility (HAPO Center). RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Resolution No. 4449 - Mutual Aid Agreement between the Washington State Department of Corrections and Pasco Police Department Police Chief Roske provided a brief report and requested that Council consider a renewal of the Mutual Aid Agreement with the Department of Corrections. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Barajas to approve Resolution No. 4449, authorizing the City Manager to execute a Page 5 of 7Page 10 of 139 Mutual Aid Agreement between the Washington State Department of Corrections and the City of Pasco Police Department for Mutual Aid services. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales UNFINISHED BUSINESS Lewis Street Overpass - Micro Enterprise Business Grant Ms. Sigdel provided a brief update related to the Micro Enterprise Business Grant current open for businesses negatively affected by the closure of the Lewis Street Overpass project. Council and staff briefly discussed the Micro Enterprise Business Grant terms and funding cap, MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to limit the Lewis Street Overpass Micro Enterprise Business Grants to $15,000 per business and $370,000 in total for Micro Enterprise Business Grants funding. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Council and staff briefly discussed when the Community Development Block Grant (CDBG) funding needs to be spent under the Micro Enterprise Business Grant program, the number of application received to date, and length of time the applications will be open to the businesses. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to open the Lewis Street Overpass Micro Enterprise Business Grants applications for two months ending on June 30, 2024. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales MISCELLANEOUS DISCUSSION Page 6 of 7Page 11 of 139 Mr. Rice provided a recap of the Cinco de Mayo weekend event, expressed thanks to the sponsors, City staff and other partners. He announced that the first Farmer's Market of the 2024 season was scheduled for Saturday, May 11, 2025. Lastly, he noted that the City's Recreation software is going to be upgraded over the next few months. Mayor Pro Tem Milne commented on recently opened Lewis Street overpass stating that it is a gorgeous bridge and have a great view of the Tri-Cities. ADJOURNMENT There being no further business, the meeting was adjourned at 8:56 PM. PASSED and APPROVED on _______________________. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 7 of 7Page 12 of 139 MINUTES City Council Workshop Meeting 7:00 PM - Monday, May 13, 2024 Pasco City Hall, Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: None Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager; Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Jacob Gonzalez, Community & Economic Development Director; Jesse Rice, Parks & Recreation Director; Brent Cook, Deputy Police Chief; Maria Serra, Interim Public Works Director; and Debby Barham, City Clerk The meeting was opened with the Pledge of Allegiance. VERBAL REPORTS FROM COUNCILMEMBERS Mr. Harpster reported on a recent Pro Made Homes Columbia Shores development ribbon cutting event he attended. Mayor Serrano provided a belated Happy Mother's Day to all mothers listening in and expressed appreciation to his mother and wife. Mr. Grimm reported on the Ben Franklin Transit Board Meeting he recently attended. Ms. Blasdel attended the first Pasco Farmers Market of the season on Saturday, Page 1 of 5Page 13 of 139 May 11th and noted that the weekly Farmers Market will run through the end of October 2024. ITEMS FOR DISCUSSION WITH OPPORUTNITY FOR PUBLIC COMMENT Resolution - Collection Services with Washington Collectors Tri-Cities, Inc. Collection Agency Contract Ms. Buckley provided a brief report related to the proposed collection agreement with Washington Collectors Tri-Cities, Inc. Council, Ms. Buckley, Ms. Sigdel and Mr. Ferguson briefly discussed the proposed collection agreement and the types of collections within that agreement. Resolution - Bid Award for Broadmoor Area Tax Increment Financing Improvements – Broadmoor/Burns Intersection Improvements Ms. Serra provided a brief report related to the Broadmoor/Burns Intersection Improvements project including an communications plan for this project. She requested that Council consider the bid be awarded to Apollo, Inc. Council and Ms. Serra briefly discussed the proposed bid award for the intersection improvements project. A question was asked about the developer funds for this project and Ms. Serra will need to check and will respond to Council. Resolution - Bid Award for Court Street and Road 68 Intersection Improvements Ms. Serra provided a brief report related to the Court Street and Road 68 Intersection Improvements project including a communications plan related to this project. She requested that Council consider the bid be awarded to Ellison Earthwork, LLC. Council and Ms. Serra briefly discussed the proposed bid award. Ordinance - Amend PMC Sect. 3.35.060 for Cemetery Fees/Charges Mr. Rice provided a brief report on the proposed amendments to the City View Cemetery Fees schedule in the Pasco Municipal Code. He also introduced Facilities Manager Dotta who was available to answer any questions. Council and Mr. Rice continued discussion of the proposed amendments to the cemetery fees, as well as the services provided at the cemetery. Mr. Harpster requested for the City View Cemetery operating budget and Mr. Rice will send it to Council. Resolution - RAVE Foundation - Futsal Court Partnership Page 2 of 5Page 14 of 139 Mr. Rice introduced Recreation Services Manager Kubalek who provided a brief report on the proposed Memorandum of Agreement with the RAVE Foundation in order to convert underutilized basketball courts in City parks to Futsal (soccer) Courts. Council, Mr. Kubalek and Mr. Rice continued discussion of the proposed Futsal Courts Boys and Girls Clubs of Benton & Franklin Counties ARPA Discussion Ms. Sigdel provided a brief history of the initial assignment of the ARPA funds including the previous and current allocation of the unspent ARPA funds. She stated that staff is looking for guidance from Council on possibly reallocating ARPA funds from the Martin Luther King (MLK) Center building to the facility that houses a Boys and Girls Club. Both facilities are in need of refurbishing. Ms. Sigdel noted that the Boys & Girls Club of Benton & Franklin Counties CEO, Brian Ace, was on the line and available to answer any questions. Council, Mr. Ace and Ms. Sigdel discussed the funding needs for both the MLK Center and the facility that houses a Boys and Girls Club, the ARPA funding requirements and restrictions and the updates needed in both facilities.. Mayor Serrano requested that staff will poll the Council by the end of the week to see if Council is ready to make a determination regarding possible reallocation of the ARPA funding or other funding for other internal City projects. MISCELLANEOUS COUNCIL DISCUSSION Mr. Gonzalez provided a brief update on the pending Six-Year Transportation Improvement Program (TIP) for the years 2024-2030. He provided the planning activities to date and the timeline for up coming scheduled meetings; this plan will need to be filed with the Washington State Secretary of Transportation by July 1, 2024. Mr. Gonzalez announced an open house scheduled for Tuesday, May 14th to discuss public spaces, mobile vending, outdoor dining, etc. Mr. Gonzalez stated that seven (7) applications have been received for the Micro Enterprise Business Grant related to the Lewis Street Overpass project. He stated the four (4) of the applications have been approved, which totals approximately $56K. He noted that one applicant is appealing their denial as their business is located outside of the approved grant application area. Mr. Perales asked about the Six-Year TIP's short meeting schedule and Mr. Gonzalez stated that this year's review is to refine the list of projects as last year's Six-Year TIP included 77 transportation projects, which was an ambitious list. He stated the both the Community and Economic Development and Public Page 3 of 5Page 15 of 139 Works departments are working together to make the list more practical. The TIP works in conjunction with the City's Capital Improvement Plan (CIP). Mr. Harpster expressed frustration about the short turn around on important decisions such as the Six-Year TIP and asked what are the consequences if Council does not approve the Six-Year TIP by July 1st. Ms. Serra and Ms. Sigdel responded to Mr. Harpster's comments explaining the TIP, CIP and City Budget processes, and, understood Mr. Perales and Mr. Harpster's concerns about the timing of the topic. Ms. Serra reported on Community Outreach Strategy for the Martin Luther King (MLK) Center through various media/social media outlets, surveys, and DOT boards. She provided the top results of those individual that gave their top needs. She announced that an Open House was scheduled for Friday, May 17th from 4:00 PM to 6:00 PM. She provided a current project schedule for the MLK Center. Ms. Serra reported on the Traffic Calming within the City based on a grant funded analysis. The analysis includes a proposed traffic calming measure and the development of a policy for traffic calming. Two areas were identified in the need of traffic calming, 1) Court Street between I-182/Road 68 and 2) Road 96 between Court Street and Balflour Lane. Council, Ms. Serra, Mr. Lincoln discussed the two proposed areas where traffic calming will be implemented. RECESS Mayor Serrano called a five-minute recess at 9:15 PM. EXECUTIVE SESSION (30 MINUTES) Council adjourned into Executive Session at 9:20 PM for 30 minutes, returning at 9:50 PM, for the following topics: 1. To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110(1)(f); 2. Discuss with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) and 3. Consideration of the minimum offering price for sale or lease of real estate if there’s a likelihood that disclosure would decrease the price per RCW 42.30.110(1)(c). The factors influencing price include land use and purchase price. The City Manager, Deputy City Manager and outside counsel, Steve DiJulio joined Council in the Executive Session at 9:20 PM. Page 4 of 5Page 16 of 139 Mr. DiJulio left the Executive Session at 9:45 PM. At 9:46 PM Mayor Serrano announced that the Executive Session would continue for another 25 minutes returning at 10:15 PM. City Attorney Eric Ferguson joined the Executive Session at 9:46 PM. Stephen McFadden with the Port of Pasco joined the Executive Session at 10:11 PM At 10:14 PM, Mayor Serrano announced that the Executive Session would continue for another 7 minutes returning at 10:21 PM. Mr. McFadden left the Executive Session at 10:21 PM. Mayor Serrano called the meeting back to order at 10:23 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 10:23 PM. PASSED and APPROVED on _______________________. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 5 of 5Page 17 of 139 AGENDA REPORT FOR: City Council May 16, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Bills and Communications - Approving Claims in the Total Amount of $7,425,939.00 and Write-off Totaling $50,539.00 I. REFERENCE(S): Accounts Payable 05.02.2024 to 05.15.2024 Write-off (direct and bad debt)/Collection 04.15.2024 to 05.15.2024 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $7,425,939.00 ($5,284,182.23 in Check Nos.263665 - 264013; $868,297.42 in Electronic Transfer No. 846223, 846227 54701; - 54699 Nos. Check $2,738.15 846346; 846230, - in $1,270,721.20 in Electronic Transfer Nos. 30207349 - 30208023). To including Billing, Utility receivable accounts for write-off approve Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the total for over turned be that it to and, $50,539.00 of amount authorize collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: There are two categories of accounts receivable write-offs: 1. Direct write-offs are small in value or, in the case of Ambulance Fund, reflect a reduction of fees related to a discount required by DSHS and Medicare. These direct write-offs are not sent to collection. 2. Write-offs referred to collection have been in arrears for a given number of days and exceed minimum values that move them out of the direct write off category. Please see the attached summary page attached to this agenda item for Page 18 of 139 details. V. DISCUSSION: Page 19 of 139 REPORTING PERIOD: May 20, 2024 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 263665 - 264013 54699 - 54701 Total Check Amount $5,284,182.23 $2,738.15 Total Checks 5,286,920.38$ Electronic Transfer Numbers 846223 30207349 - 30208023 846227 - 846230 846346 Total EFT Amount $868,297.42 $1,270,721.20 $0.00 $0.00 Total EFTs 2,139,018.62$ Grand Total 7,425,939.00$ Councilmember B 100 1,015,887.76 110 90,617.90 140 50,744.44 142 2,364.80 145 1,383.91 150 68,740.17 160 5,921.94 165 2,122.74 168 36,269.68 170 2,475.56 180 3,467.43 188 51,678.00 190 39,369.38 191 13,541.67 194 19,063.06 196 HOTEL/ MOTEL EXCISE TAX 15,134.80 367 1,001,551.27 410 2,801,586.18 510 46,200.85 520 171.81 630 1,038.14 690 2,156,607.51 GRAND TOTAL ALL FUNDS:7,425,939.00$ FLEX PAYROLL CLEARING MEDICAL/ DENTAL/ VISION INSURANCE The City Council ECONOMIC DEVELOPMENT EQUIPMENT RENTAL - OPERATING GOVERNMENTAL May 2 to May 15, 2024 C I T Y O F P A S C O GENERAL FUND STREET ATHLETIC PROGRAMS C.D. BLOCK GRANT HOME CONSORTIUM GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY SPECIAL ASSESSMENT LODGING ANIMAL CONTROL Council Meeting of: Accounts Payable Approved Councilmember A SUMMARY OF CLAIMS BY FUND: City of Pasco, Franklin County, Washington described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Adam Lincoln, City Manager Griselda Garcia, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 20th Day of May, 2024 that the merchandise or services hereinafter specified have been received and are approved for payment: We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as SENIOR CENTER OPERATING MULTI-MODAL FACILITY GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/ SEWER REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING Page 20 of 139 BAD DEBT WRITE-OFF/COLLECTION April 15, 2024 to May 15, 2024 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs under $20 with no current forwarding address or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off amounts are a result of a reduction in charges due to DSHS and Medicare customers and eligibility; the law requires that the City accept assignment in these cases. 3. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 4. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 5. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Referred to Total Write-off Collection Write-off Utility Billing $ - - - Ambulance $ - - - Code Enforcement $ - 50,539.00 50,539.00 Cemetery $ - - - General $ - - - Miscellaneous $ - - - TOTAL: $ - 50,539.00 50,539.00 Page 21 of 139 AGENDA REPORT FOR: City Council May 14, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution No. 4451 - Bid Award for Court Street and Road 68 Intersection Improvements I. REFERENCE(S): Resolution Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4451, awarding Bid No.19043 for the Court Street & Road 68 Intersection Improvements Project to Ellison Earthworks, LLC. III. FISCAL IMPACT: Proposed Bid Award: $2,606,987.97 Funded through: Surface Transportation Block Group Program (Federal Grant): $2,034,552.00 Transportation Improvement Board (State Grant): $1,600,000.00 IV. HISTORY AND FACTS BRIEF: Road 68 serves as a vital north-south arterial route, facilitating significant traffic flow within the City and Franklin County. Similarly, Court Street acts as an east-west arterial corridor, linking residential sectors with the City's major commercial districts. According to the 2020 Local Road Safety Plan, this intersection is identified as a critical area for safety improvements due to its high collision frequency and nature. The proposed project encompasses improvements on W. Court Street from N. 66th Place to Hilbert Lane and on Road 68, extending approximately 350 feet north and south of the intersection. This area has become increasingly Page 22 of 139 hazardous and necessitates enhancements, partly due to rising Average Daily Traffic (ADT) resulting from local development, which has introduced more vehicles into the intersection. Plans include transforming this junction into a roundabout and installing bike lanes. Additionally, the project will incorporate infrastructure upgrades such as sewer line extensions to the east and north, stormwater management improvements, and the installation of curb and gutter systems, curb ramps, a water main extension, and additional street lighting. These initiatives are in alignment with the Council's commitment to the Complete Streets ordinance, aiming to enhance safety across all transportation modes and minimize the occurrence of collisions. V. DISCUSSION: The Project was advertised for bids on April 10 and April 17, 2024. On May 2, 2024, bids were publicly opened at 2:00 p.m. As part of the competitive formal bid processes, a total of three (3) bids were received. The lowest responsive bid was submitted by Ellison Earthwork, LLC of Richland, WA in the amount of $2,606,987.97. The Engineer's Estimate is $2,723,183.00. Bid Tabulation Granite Construction Co. $3,019,338.73 Apollo, Inc $3,195,000.81 Ellison Earthwork, LLC $2,606,987.97 City Staff completed the review of the bid submittal package and found only a minor irregularity. The Washington State Department of Transportation (WSDOT) Headquarters of Local Programs concurs with the award to the apparent low, responsive bidder. This item was presented to Council at the May 13, 2024, Council Workshop. City Staff recommends award of the bid to Ellison Earthwork, LLC of Richland, WA in the amount of $2,606,987.97. Page 23 of 139 Resolution – Court Street & Road 68 Intersection Improvements Bid Award - 1 Version 03.04.2024 RESOLUTION NO. ____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AWARDING BID NO. 19043 FOR COURT STREET & ROAD 68 INTERSECTION IMPROVEMENTS PROJECT TO ELLISON EARTHWORKS, LLC. WHEREAS, the City of Pasco (City) identified the Court Street & Road 68 Intersection Improvements in the approved Capital Improvement Plan; and WHEREAS, this Contract provides for the installation of a single lane roundabout that includes pedestrian ramps, driveway, sidewalk and sewer main extensions, joint trench, street light installation, storm water utility work, fire hydrant relocations, water main work, marking, permanent signing, traffic control; and WHEREAS, the City solicited sealed public bids for this project, identified as Court Street & Road 68 Intersection Improvements Project; and WHEREAS, on May 2, 2024, at 2:00 p.m., three (3) bids were received and opened by the City; and WHEREAS, the lowest responsive bidder was Ellison Earthworks, LLC with a bid of $2,606,987.97, the Engineer’s Estimate was $2,723,183; and WHEREAS, the bid documentation was reviewed, and the bidder was determined to be responsible and responsive. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City hereby awards the Court Street & Road 68 Intersection Improvements Project to Ellison Earthworks, LLC, in the amount of $2,606,987.97; and further authorizes the City Manager to execute the Contract documents. Be It Further Resolved that this Resolution shall take effect and be in full force immediately upon passage by the City Council. Page 24 of 139 Resolution – Court Street & Road 68 Intersection Improvements Bid Award - 2 Version 03.04.2024 PASSED by the City Council of the City of Pasco, Washington, on this ____ day of_____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 25 of 139 Pasco City Council Workshop Meeting May 13, 2024 Pa g e 2 6 o f 1 3 9 Court St and Road 68 Intersection Improvements PROJECT SCOPE •Roundabout •Bike lanes •Sidewalks •Two-way-left-turn lane •Curb Ramps/Driveways •Addresses 2020 Local Road Safety Plan Pa g e 2 7 o f 1 3 9 Court St and Road 68 Intersection Improvements Facing Northeast PROPOSED CONFIGURATION Pa g e 2 8 o f 1 3 9 Outreach Plan PAST • Project webpage updates • Direct mailings to property owners along the corridor • Direct coordination on driveway reconfigurations UPCOMING • Postcards to property owners along the corridor and the neighborhood • Social media campaign • Traditional media Pa g e 2 9 o f 1 3 9 Outreach Plan Public Outreach Fact Sheet Public Outreach Postcard Pa g e 3 0 o f 1 3 9 Outreach Plan UPON CONSTRUCTION commencement contractor is to provide: • Bilingual Door hangers with contact information • Notice to utilities and service providers • Coordination with property owners for local access, driveway work, temporary parking restrictions and any other temporary disruptions They require a minimum of 48hrs advanced notice. Additionally, contractor to provide City with notice of traffic revisions at least 1 week prior to implementation Pa g e 3 1 o f 1 3 9 Court St and Road 68 Intersection Improvements Eng. Estimate: $2,723,183 Lowest Responsive, Responsible bidder: $ 2,606,987.97 Ellison Earthworks, LLC of Richland, WA FUNDING 2,034,552Federal STBG Grant 1,600,000State TIB Grant 1,094,367Local funds 4,728,919TOTAL Pa g e 3 2 o f 1 3 9 Questions? Pa g e 3 3 o f 1 3 9 AGENDA REPORT FOR: City Council May 15, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Resolution No. 4452 - Approving Collection Services with Washington Collectors Tri-Cities, Inc. Collection Agency Contract I. REFERENCE(S): Resolution Contract Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: City the authorizing 4452, No. to approve move I Resolution Manager to execute a collection agency contract with Washington Collectors Tri-Cities Inc., for collection services. III. FISCAL IMPACT: The contract stipulates that the City is entitled to the full principal amount, as well as a portion of the interest earned from payments. The collection agency's fees are set at 40% of the account value assigned to them and are payable to the agency. Any accrued interest income is to be split equally between the collection agency and the City. IV. HISTORY AND FACTS BRIEF: For many years, the City has contracted Washington Collectors Tri-Cities Inc., a local Pasco company, to manage the collection of delinquent accounts and other outstanding bills. These delinquencies are most commonly associated with ambulance transport billings, code enforcement related penalties and abatement charges, and various enforcement fees by the Municipal Court. Most recently, the City entered into a five-year agreement with Washington Collectors Tri-Cities Inc., spanning from 2018 to 2022, to handle collections for both the Municipal Court and the Finance Department. Page 34 of 139 City staff has collaborated with Washington Collectors Tri-Cities Inc. to revise and clarify the language and procedures of the contract. State law mandates that collection agencies adhere to specific procedures. This contract has been amended maintain to changes legislative Pasco with comply to recent Municipal Court jurisdiction over compromise settlements. V. DISCUSSION: Finance Director Buckley delivered a concise presentation on various billing types and processes to the Council during the May 13th Workshop. The discussion on May 13th also included several questions related to billing, delinquencies, and collection practices. The responses to these questions, along with additional relevant information, are detailed below: 1. What value constitutes a “small balance”?  Combined service utility bill - $20.00  Cemetery - $10.00  Ambulance Transport - $10.00  Other Miscellaneous - $10.00  Code Enforcement – no limit established.  Municipal Court – Determined case by case at judge discretion 2. Important notes about accounts and delinquency.  Combined Utilities typically remits only those accounts for collection that are final and closed if they are delinquent. An exception may occur for accounts without water service. Usually, if there is an issue with bill collection, water service is disconnected, which often leads to payment for accounts with active services.  For cemetery services, 50% of the outstanding bill is required to be paid before the provision of burial services. The remaining 50% is subject to potential delinquency.  The average cost for an ambulance transport, according to the most recent Ground Emergency Medical Transport Cost Report, is $4,372. In 2024, Pasco residents are charged $1,170, while non-residents pay $1,980. Following the last rate increase in 2022, the transport fees are set to rise again in 2025. To meet federal regulations, adjustments to charges must align with Medicare and Medicaid requirements, which include discounts. For instance, the discount given to patients for March 2024 was about 45% of the billed revenues. Consequently, from a cost of $4,372, the actual revenue collected was $643.50. Future steps to increase the transport rate, as advised by the Council, may reduce the discrepancy between the cost of transport and the revenue collected. Page 35 of 139 Nonetheless, the discounts for Medicare and Medicaid are fixed and cannot be altered.  Code Enforcement – Upon delinquency, a lien is filed at Franklin County against the property.  Municipal Court – All fines and assessments rendered by the Court are subject to Court jurisdiction and management. 3. When is an account deemed delinquent? An account is considered delinquent until it is paid in full. The time it takes to become delinquent varies slightly among billing categories. Typically, a bill is due within 30 days of the initial billing or assessment. If unpaid, a delinquency notice is then sent, providing an additional 30 days. Occasionally, a third bill is issued. Should a bill remain unpaid, a pre-collection notice is created, giving another 30 days before the account is forwarded to a collection agency. Pre- collection notification is a legal requirement. An account is never sent to collections less than 60 days after the initial billing. Occasionally, this schedule may need to be adjusted. Examples include the cessation of collections due to a pandemic and changes in software during system conversion. Should there be delays, the amounts sent to collections may fluctuate. 4. Can the City settle bills after remittance to collections? The Washington State Constitution prohibits the gifting of goods, services, or the credit of public funds. As a result, the City cannot resolve outstanding debts if they are correctly invoiced. In the Municipal Court's case, new legislation mandates that the Court maintain jurisdiction over compromise settlements. For other bill types, a collection agency is tasked with cost recovery by charging a fee proportional to the original overdue amount. City interference in the collection process post-assignment to an agency could hinder the agency's efforts to recover costs. Routine interference by the City with collections could deter potential partners from engaging in the collection process. 5. What are the outstanding balances with collection agency as end of 2023? The statute of limitations permits ongoing collection activities on delinquent accounts transferred to the agency from 2019 to 2023. The total balances for these years are as follows:  Combined services utility - None  Ambulance Transport - $595,263  Code Enforcement - $418,080 Page 36 of 139  Miscellaneous, which includes any cemetery and any bills not accounted for in other categories - $60,111  Municipal Court - To be provided by collection agency The services offered by the collection agency are advantageous. Frequently, when a customer falls behind on payments to the City, they may also have outstanding debts with other businesses and agencies. Consequently, the collection agency can utilize information from multiple sources to reach out and communicate with clients effectively. Moreover, transferring these accounts to the collection agency enables City staff to concentrate on addressing the needs and inquiries of current customers. Staff recommends approval of the contract with Washington Collectors Tri- Cities Inc. Page 37 of 139 Resolution – Collection Agency Contract - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A COLLECTION AGENCY CONTRACT WITH WASHINGTON COLLECTORS TRI-CITIES, INC., FOR COLLECTION SERVICES. WHEREAS, the City of Pasco (City), under RCW 19.16.500(1), may retain collection agencies by written contract, to collect public debts owed by any person; and WHEREAS, the City has been utilizing Washington Collectors Tri-Cities, Inc. for collection services since November of 1999; and WHEREAS, Washington Collectors Tri-Cities, Inc has consistently delivered exceptional service, fostering a longstanding and mutually beneficial relationship with the City; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into a Collection Agency Contract with Washington Collectors Tri-Cities Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Collection Agency Contract between the City of Pasco and Washington Collectors Tri-Cities, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Collection Agency Contract on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Contract. Be It Further Resolved, that this Resolution shall take effect immediately. Page 38 of 139 Resolution – Collection Agency Contract - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 39 of 139 Page 1 of 5 CITY OF PASCO COLLECTION AGENCY CONTRACT THIS CONTRACT is made and entered into by and between the City of Pasco, a municipal corporation of the State of Washington, hereinafter referred to as “City”, and Washington Collectors Tri-Cities, Inc., a collection agency duly licensed under and pursuant to the laws of the State of Washington, hereinafter referred to as the “Agent.” R E C I T A L S: WHEREAS, the City desires the Agent to undertake the collection of delinquent accounts from time to time in the manner and under the terms and conditions hereinafter set forth; and WHEREAS, the parties contemplate a future course of dealing as the City and the Agent, and desire to set forth and define herein the mutual rights, obligations, and liabilities of the parties hereto in such course of dealings. NOW, THEREFORE, in consideration of the promises and of the mutual agreements of the parties hereto, it is hereby agreed as follows: 1. AGENT APPOINTED: The City hereby appoints the Agent as its agent to collect and receive for the City all sums of money due and payable to the City of Pasco for debts which the City lists with the Agent. Where Municipal Court accounts are sent to the Agency, handling of all accounts is subject to the ongoing jurisdiction of the Pasco Municipal Court (the Court). 2. COMPLIANCE WITH LAW: The Agent shall comply with the collection laws of the State of Washington and Public Law 95- 109 (Fair Debt Collection Practices Act) and all Federal regulations and laws governing collections, including those mandated under the Health Insurance Portability and Accountability Act (HIPAA). New legislation affecting the City or the Agent with respect to terms and conditions of this contract shall be made a part of this contract by notice of either party to the other and in all cases compliance with the statute on its effective date shall be implemented until such time as an addendum to the contract can be written. 3. DEFINITIONS: A. “City” means the City of Pasco and all its departments and divisions, including, but not limited to the Finance Division and the Municipal Court. B. “Collections” means monies collected from Debtor by the Agent after date on which the Agent acknowledges receipt of the account. Remittance statements for collections will show amounts for principal, contingent fees and interest separately. Page 40 of 139 Page 2 of 5 C. “Contingent Fees” means money due to the Agent from the City in payment for collection services rendered, pursuant to RCW 19.16.500 D. “Court” means the City of Pasco Municipal Court. E. “Debt” means unpaid amounts owed to the City including, but not limited to, utility billings, ambulance billings, cemetery or other miscellaneous billings referred by the Finance Division, plus unpaid infractions, criminal fines, civil judgments, and other costs, assessments and forfeitures that have been imposed by the Court. F. “Debtor” means any individual, partnership, corporation or other entity which owes money to the City. 4. TERM: A. This Contract shall continue in effect for a period beginning January 1, 2023, and ending December 31, 2027, unless earlier terminated as provided for in Section 10 of this contract. B. Except as authorized/directed by the Court, the City will not accept payment on any account which has been listed with the Agent, but will refer the debtor to the Agent for payment, and the City agrees that any holds (i.e., DOL adjudication, utility liens, abatement or code enforcement liens, other); will not be released until all principal, contingent fees and interest are satisfied. 5. COMPROMISE SETTLEMENT: Except as authorized/directed by the Court, the Agent shall not accept any compromise settlement of principal amounts due the City without prior approval of the City. Except as authorized/directed by the Court, the City shall not accept any compromise settlement of contingent fees and/or interest due the Agent without prior consultation with the Agent. After a case has been listed with the Agent for in excess of 30 days, for all cases not related to Court accounts, the City will limit requests for account cancellations to special circumstances (such as error or failure of reasonable notice) and prior consultation with the Agent. 6. RELATIONSHIP OF PARTIES: The Agent is an independent contractor, and nothing contained in this contract shall be construed as constituting the Agent as servant, agent or employee of City. The Agent is solely responsible for the employment, acts and omissions, control and direction of its employees. Page 41 of 139 Page 3 of 5 7. INDEMNIFICATION: The Agent shall indemnify and save the City harmless from any and all claims, demands, or causes of action asserted against the City, arising out of or in any way connected with the collection activities of the Agent on accounts referred to the Agent by the City, except due to the sole negligence of the City. 8. DESCRIPTION OF SERVICES: Subject to the ongoing jurisdiction of the Court, the Agent’s services are to be provided under the following conditions: A. All costs associated with pre-collection and collection, including postage, supplies, and staff, will be provided by the Agent. B. Pre-collection services and monies collected during pre-collection are not subject to contingent fees. No monies will be collected by the Agent during pre-collection. All payments during pre-collection shall be forwarded to the City. C. Monies collected during regular collection will be subject to contingent fees and reported as applicable to the City Finance Division and remitted on a monthly (by the 15th of each month respectively) basis or reported as applicable to the Court and remitted on a monthly basis. In both cases, remittance statements will show principal amounts and contingent fees separately. Interest postings will be remitted monthly on a separate statement. D. In all cases where the Revised Code of Washington (RCW 19.16.500) allows contingent fees, such contingent fees will be added to the account balance pursuant to statute, at a rate of 40%, after pre-collection. Interest collected shall be split equally between the City and the Agent. E. Direct contact with Debtors will be by trained collection staff. F. The Agent will advance legal costs and have an attorney on retainer. G. The Agent will provide reports and a variety of specialize reports monthly. Semi- annual and annual recaps of performance, for all types of accounts, will also be provided. H. The License Restoration Program and its process will be at the discretion of the Agent, subject to the Court’s approval of the Agent’s policies and procedures. I. Subject to the ongoing jurisdiction of the Court, the City shall not waive or reduce the Agent’s processing fee without consultation with the Agent. J. If the City accepts payment on any account which has been listed with the Agent. Page 42 of 139 Page 4 of 5 The City will forward payment to the Agent to be applied accordingly. K. In cases where payment is made by personal check, posting to release the hold will be made when the check clears. L. In cases where the Court places a “DOL” hold, the hold will remain in place until all principal, contingent fees and interest are satisfied. In cases where payment is made by personal check, a two-week clearing time will be placed on the posting before the “DOL” hold will be released. 9. KEY CONTACT PERSONS: The authorized contact personnel for the City are: • Finance Division o Darcy Buckley, Finance Director o Precilla Andaya, Utility Billing Manager o Felix Farias, Accounts Receivable Clerk • Municipal Court o Elizabeth Porras The key contact personnel for the Agent are: • Marcie Grace • Jeana Mathews 10. EARLY TERMINATION: Either party may at any time cause this contract to terminate without cause, upon giving ninety (90) days written notice to the other party. The contract shall terminate at the end of the ninety days. 11. ASSURANCE OF NON-DISCRIMINATION: The Agent hereby confirms, agrees to, and assures compliance with non-discriminatory practices consistent with Titles VI and VII of the 1964 Civil Rights Act as amended in 1972; Executive Order 11246 as amended by Executive Order 11375; Sections 503 and 504 of the Rehab ilitation Act of 1975 and the Age Discrimination in Employment Act of 1967; the 1974 Vietnam Era Veteran Readjustment Assistance Act; and the Washington State Laws Against Discrimination, Chapter 490 RCW. Page 43 of 139 Page 5 of 5 Approved and executed on the _______ day of ____________________, 2024. WASHINGTON COLLECTORS TRI-CITIES, INC. _____________________________________ SEAN LAMB President Approved and executed on the _______ day of ____________________, 2024. CITY OF PASCO _____________________________________ Adam Lincoln, City Manager ATTEST APPROVED AS TO FORM: _____________________________________ _________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 44 of 139 Pasco City Council Meeting May 13, 2024 Pa g e 4 5 o f 1 3 9 Customer Service Relationship Supply service Accurate Billing Resolve any inquires Negotiate Payment Plan, if needed Courtesy Reminders Pa g e 4 6 o f 1 3 9 What type of billing does the City create? Utilities: Covers water, sewer, irrigation, stormwater, and ambulance availability charges. Ambulance: Charges for emergency medical transports handled by a specialized billing company. Code Enforcement: Bills for penalties or actions taken to address non-compliance with city codes. Cemetery: Charges for cemetery services and related goods. Miscellaneous: Leases, engineering services, process water reuse, loan or grant reimbursements, and other contractual agreements. Municipal Court: Fees, fines, judgments, and other costs imposed by the city court for infractions or civil matters. Pa g e 4 7 o f 1 3 9 City Efforts Payment Arrangements: The City offers flexible payment arrangements to accommodate our customers financial situations. Disputed Billing: Collection efforts are paused if billing is disputed, allowing time for resolution. Pre-Collection Notice: Before sending accounts to collections, we send a pre-collection notice, giving customers a final opportunity to settle their debts. Recent Change: Pasco Municipal Court to manage accounts under its jurisdiction, ensuring legal compliance and efficient handling. Pa g e 4 8 o f 1 3 9 Collection Process Revised Code of Washington 19.16.500 – Authorizes local governments to use collection agencies to collect public debts. May add a reasonable fee to the unpaid debt to serve as collection agency compensation. Collection agency bears all cost of pre- collection and collection, including postage, supplies and staff. During pre- collection period no collection fees assessed. Following pre- collection, 40% rate is applied to outstanding balance. RCW allows 50% rate. Pa g e 4 9 o f 1 3 9 Type of Billing Adjustments Direct Write Offs: •We directly write off small balances to avoid unnecessary burden on our customers. •For ambulance billings, discounts mandated by Medicare or Medicaid are applied, regardless of delinquency, alleviating financial strain on our customers. Referred to Collection: •Accounts are referred to collection only if they exceed the small balance threshold, minimizing undue pressure on our customers. •Collections are initiated only when payment becomes delinquent, giving customers time to address their obligations. Pa g e 5 0 o f 1 3 9 Collection Relationship •City has contracted with Washington Collectors since 1999. •The agency must comply with State and Federal regulations. •Current contract revision documented that all handling of Pasco Municipal Court accounts are subject to the ongoing jurisdiction of the Court and as such the Court can direct compromise settlements. •Any monies collected are remitted to the City monthly. •Any interest earned is share between City and Agency. Pa g e 5 1 o f 1 3 9 Pasco City Council Meeting May 13, 2024 Pa g e 5 2 o f 1 3 9 AGENDA REPORT FOR: City Council May 15, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Jesse Rice, Director Parks & Recreation SUBJECT: Resolution No. 4453 - RAVE Foundation - Futsal Court Partnership I. REFERENCE(S): Resolution MOA PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: City the authorizing 4453, No. to approve move I Resolution Manager to sign a Memorandum of Agreement between the RAVE Foundation and the City of Pasco for the installation of two Futsal Courts in City parks. III. FISCAL IMPACT: No fiscal impact to City. Refinishing of the courts was already paid for through a State Recreation and Conservation Office (RCO), Local Park Maintenance Grant. The goals and the fencing and the court logos will be paid for by the RAVE Foundation. IV. HISTORY AND FACTS BRIEF: The RAVE Foundation, the charitable arm of the Seattle Sounders created a "26 fields by 2026" initiative in lead up to the 2026 World Cup that the USA is hosting. These fields are developed collaboratively with selected communities and are designed to foster wellness, inspire learning and create joy thru soccer. Last year, after City, Port of Pasco, and Pasco School District staff presented potential east Pasco locations, the RAVE Foundation identified Pasco as probable location to place one or more of their futsal courts. City staff worked to understand their needs and requirements and identified both Highland and Page 53 of 139 Kurtzman Parks as locations that met the program requirements. As the City is already resurfacing these courts, RAVE is ready partner to fund the installation of needed fencing and goals at each site to create the futsal courts. Each of the identified parks currently have two underutilized basketball courts. This partnership with RAVE would convert one of the two courts in each park to a futsal/soccer court. Staff believes that, beyond providing a greater diversity of recreational opportunities at each of these parks, the installation of the futsal courts will also increase use of the one remaining basketball court at each location. V. DISCUSSION: Staff presented the proposed Memorandum of Agreement (MOA) with the RAVE Foundation to Council during the Council Workshop held on May 13th. Staff is seeking Council approval for the MOA. Page 54 of 139 Resolution – RAVE MOA for Park Improvements - 1 RESOLUTION NO. 4453 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN A MEMORANDUM OF AGREEMENT BETWEEN THE RAVE FOUNDATION AND THE CITY OF PASCO FOR THE INSTALLATION OF TWO FUTSAL COURTS IN CITY PARKS. WHEREAS, the RAVE Foundation, the 501 C-3 non-profit philanthropic arm of the Seattle Sounders Major League Soccer team, has the desire to install 26 futsal courts in communities throughout the state by the year 2026 to increase recreational access to soccer in underserved communities; and WHEREAS, the City of Pasco (City) desires to improve the recreational offerings within its parks to better serve the needs of its citizens, and feels that the addition of futsal courts helps to reach this aim; and WHEREAS, RAVE and the City have identified Kurtzman Park and Highland Park as ideal locations for the installation of two of the above mentioned 26 community futsal courts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms of the Memorandum of Agreement (MOA) between the RAVE Foundation and the City of Pasco; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington is hereby authorized, empowered, and directed to sign and execute said MOA on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the MOA. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 20th day of May, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 55 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 1 of 7 MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF PASCO AND RAVE FOUNDATION THIS MEMORANDUM OF AGREEMENT (the “MOA”) is entered into by and between the City of Pasco, located at 525 North 3rd Avenue, Pasco WA 99301 (“City”), and RAVE Foundation, the official charitable arm of the Seattle Sounders, located at 1901 Oakesdale Ave SW, Renton, WA 98057 (“RAVE”), separately, the “Party”, or together, the “Parties”, on ____________________________________. [date of execution] Both Parities acknowledge that they are required to comply with the laws applicable to their performance pursuant to this MOA. RECITALS WHEREAS, the City of Pasco is authorized to deliver recreational programs tailored to the residents of Pasco. WHEREAS, RAVE has launched an initiative to establish 26 outdoor community futsal courts in underserved areas across Washington State by the 2026 FIFA World Cup. WHEREAS, RAVE's initiative aims to enrich sportsmanship, foster life skills, and promote education, all of which aligns with the City's Parks & Recreation Department's mission to offer inclusive recreational opp ortunities to the community and optimize park usage. WHEREAS, The City of Pasco has identified two potential locations for this initiative: Kurtzman Park and Highland Park. WHEREAS, RAVE has selected both locations for the installation of futsal courts. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Term. This Agreement shall begin on the execution date listed above, construed as the date last signed by the Parties below, as shall continue until the completion of the installation and any necessary follow-up procedures. Page 56 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 2 of 7 2. Locations. 2.1 Kurtzman Park: Conversion of one of the two underutilized existing basketball courts into an outdoor futsal court, which involves resurfacing, striping, removal of basketball hoop structures, installation of soccer goals, fencing, and lines and logos painting. (The remaining basketball court will separately undergo resurfacing and striping by the City.) 2.2 Highland Park: Conversion of one of the two underutilized existing basketball courts into an outdoor futsal court, which involves resurfacing, striping, removal of basketball hoop structures, installation of soccer goals, fencing, and lines and logos painting. (The remaining basketball court will separately undergo resurfacing and striping by the City.) 3. Responsibilities. The Parties shall endeavor to carry out this Agreement as set forth below: 3.1 City of Pasco: 3.1.1 Refinishing the designated courts with the mutually agreed upon Laykold and Nova Sport acrylic court surfacing products from L&M Distribution. 3.1.2 Installing the futsal goals and nets provided by RAVE Foundation, storing goals until installation occurs. 3.1.3 Contacting, selecting and contracting for installation of required fencing and footings for the futsal goals. Invoicing RAVE for reimbursement of fencing costs. Estimate must be approved by RAVE Foundation prior to contracting. 3.2 RAVE Foundation: 3.2.1 Reimburse City of Pasco for fencing installation costs. 3.2.2 Procuring the futsal goals and coordinating delivery to City. Painting logos on each court. 3.2.3 Obtaining necessary permissions from the City for making improvements within Kurtzman Park and Highland Park at the selected locations. 4. Post Project Event. The City and RAVE will work together to provide a project completion grand opening on a mutually agreeable date in 2024. The proposed event would celebrate the completion of both projects. Page 57 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 3 of 7 4.1 For the event City to provide: 4.1.1 Media advertising 4.1.2 Onsite staff and equipment resources 4.1.3 City Council member representation 4.1.4 Coordination for Pasco School District Representation 4.1.5 Refreshments 4.2 RAVE Foundation to provide: 4.2.1 Soccer balls for distribution to every child within a 1 -mile radius of the two parks, Kurtzman and Highland (up to 400 balls) 4.2.2 Free food and refreshments in collaboration with city event planners, other mutually-agreeable non soccer related activities 4.2.3 Coordination for potential appearances by Seattle Sounders player(s) or alumni players during the grand opening event 4.2.4 Soccer skills training and soccer related activities for children of multiple ages 4.2.5 RAVE Foundation reserves the right to bring additional event signage featuring opening event partners. 5. Construction Timeline. The parties shall draft a comprehensive timeline for the project, encompassing the responsibilities of both the City and RAVE as listed in Section 2, with all work conducted by RAVE Foundation completed by December 31, 2024. 6. Logos. The City grants RAVE Foundation permission to display the City of Pasco logo, the Seattle Sounders logo, the Seattle 2026 World Cup logo, the RAVE Foundation logo, and one corporate partner logo (approved by the City of Pasco) on each court. Design will be presented to City of Pasco in a timely manner for approval. 7. Insurance. 7.1 RAVE is responsible for his/her own insurance, including, but not limited to health insurance. 7.2 RAVE is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by RAVE. 7.3 RAVE Foundation will furnish the City of Pasco with a certificate of insurance, naming the City of Pasco as an additional insured party throughout the portion of the project that is managed by RAVE (logos painting and opening event execution) RAVE Foundation will ensure that any selected contractors also provide the necessary insurance coverage to the City. Page 58 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 4 of 7 8. Miscellaneous. The Parties hereby acknowledge: 8.1 The City is not responsible to train or provide training for RAVE. 8.2 RAVE will not be reimbursed for job related expenses except to the extent specifically set forth within the attached exhibits. 8.3 RAVE shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within this Agreement. 8.4 In the event special training, licensing, or certification is required for RAVE to provide Work they will acquire or maintain such at their own expense and, if RAVE employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. 8.5 This is a non-exclusive Agreement and RAVE is free to provide their Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. 9. Compliance. Both parties agree to adhere to all relevant laws, regulations, and ordinances during the installation process. 10. Termination. 10.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 10.2 Termination for Cause. If RAVE fails to perform in the manner called for in this Agreement, or if RAVE fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be affected by serving a notice of termination to RAVE setting forth the manner in which RAVE is in default. 11. Warranties and Right To Use. 11.1 RAVE represents and warrants that RAVE and or its contractors and sub- contractors will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Page 59 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 5 of 7 11.2 Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e .g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). If needed, Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. 11.3 RAVE further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the RAVE and free from any intellectual property encumbrance which would restrict the City from using the work product. 11.4 RAVE grants to the City a nonexclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. 11.5 The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the RAVE. 11.6 In addition, any warranties on the Work, court surface and materials used will be provided by the vendor as part of RAVE’s vendor agreements. RAVE will transfer these warranties to the City upon completion of the project. 11.7 The provisions of this section shall survive the expiration or termination of this Agreement. 12. Indemnification. RAVE agrees to defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the RAVE, its officers, directors, employees, and/or agents relating to RAVE’s performance or failure to perform under this agreement. The section shall survive the expiration or termination of this agreement. 13. Independent Relationship. The nature of the relationship between the RAVE and the City with respect to this Agreement during the period of the Work shall be that of independent entities and parties. No RAVE agent, employee, representative, or contractor or subcontractor of RAVE shall be, or shall be deemed to be, the contractor, employee, agent, representative, or subcontractor of the CITY. Neither RAVE nor any contractor, employee, agent, representative, or subcontractor of RAVE shall be entitled to any benefits accorded City employees or contractors by virtue of the services provided under this Agreement. RAVE shall be responsible for paying all applicable taxes. Page 60 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 6 of 7 14. Public Records. 14.1 RAVE acknowledges that the City is an agency subject to Chapter 42.56 RCW “Public Records Act.” All preliminary drafts or notes prepared or gathered by the RAVE, and recommendations of the RAVE are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 14.2 If the RAVE becomes a custodian of public records of the City and request for such records is received by the City, the RAVE shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 14.3 In the event the City receives a public records request for protected work product of the RAVE within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide RAVE at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the RAVE to enjoin or otherwise prevent such release. 15. General Provisions. 15.1 Notice. Notice provided for in this Agreement shall be sent by: 15.1.1 Personal service upon the Project Administrators; or 15.1.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 15.2 The Project Administrator for the purpose of this Agreement shall be: 15.2.1 For the City: Brent Kubalek, or his/her designee Recreation Division Manager 525 N 3rd Ave Pasco, Washington 99301 kubalekb@pasco-wa.gov 15.2.2 For RAVE: Ashley Fosberg, or his/her designee Executive Director 1901 Oakesdale Ave SW Renton, WA 98057 ashleyf@soundersfc.com Page 61 of 139 RAVE Foundation Memorandum of Agreement Kurtzman Park & Highland Park Futsal Courts Page 7 of 7 16. Dispute Resolution. 16.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 16.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 17. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Pasco. RAVE and all of the RAVE 's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. 18. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 19. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and RAVE respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON RAVE FOUNDATION Angela Pashon, Assistant City Manager Ashley Fosberg, Executive Director ATTEST: APPROVED AS TO FORM: Debra C. Barham, City Clerk Kerr Ferguson Law, PLLC, City Attorney Page 62 of 139 Pasco City Council Meeting May 13, 2024 Pa g e 6 3 o f 1 3 9 RAVE Foundation Futsal Courts *RAVE Foundation Futsal Court: At Highland and Kurtzman Parks, Located on Wehe Ave in Pasco. One just North and the other just South of Lewis St. Pa g e 6 4 o f 1 3 9 RAVE Foundation Futsal Courts RAVE Foundation: •The official charitable arm of the Seattle Sounders (501-C3) Founded in 2013 •MISSION: To build small fields for free play and invest in programs that use soccer as a vehicle to inspire youth and strengthen communities. •BELIEFS: •Play is not a privilege. Play is essential to the growth and wellbeing of all children. •A dedicated play space can anchor a community and nurture a child. •Through play, everyone belongs. •Play brings joy, and joy cultivates wellness. Pa g e 6 5 o f 1 3 9 RAVE Foundation Futsal Courts 26 BY 2026 MISSION : •To build 26 community play fields by 2026 and the arrival of the FIFA World Cup to the USA. •Have build 19 fields to date. •RAVE Fields are small, informing small-sided soccer or pick-up play. •Partner with communities and sponsoring businesses to cover project costs. •RAVE Fields are intended for the communities they inhabit, and can never be rented by outside groups. Pa g e 6 6 o f 1 3 9 RAVE Foundation Futsal Courts WHY HIGHLAND & KUTZMAN PARKS: •Each park has two full-sized basketball courts •Courts are underutilized •Demographics of the area and proximity to elementary schools were key factors for RAVE in approving the sites. •City was already in the process of refinishing the courts these parks Pa g e 6 7 o f 1 3 9 Policy Decision THE PROJECT: •Courts will be refinished – one Basketball & one Futsal (Soccer) at each park •RAVE will provide goals and pay for install •RAVE will pay for fencing •Divider between courts •Perimeter fencing where needed •RAVE will place logos on the finished courts •City •Seattle Sounders •Sponsoring Business •RAVE and City will host a grand opening event •RAVE to provide 400 soccer balls for local youth •RAVE to have current or former players present Pa g e 6 8 o f 1 3 9 Questions? Pa g e 6 9 o f 1 3 9 Pasco City Council Meeting February 26, 2024 Pa g e 7 0 o f 1 3 9 AGENDA REPORT FOR: City Council May 13, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Maria Serra, Director Public Works SUBJECT: Public Works Week Proclamation (5 minutes) I. REFERENCE(S): Proclamation Public Works Week Poster II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Mayor Pete Serrano will read the "Public Works Week - May 19th to 25th" proclamation and present the proclamation to: Public Works Director: Maria Serra Public Works Deputy Director (Operations): John Millan Construction Manager: Kent McCue Operations Division Managers: Tom Holmes, Derek Wiitala & Jason Etzler Senior Engineers: Juan Loyola, Brittney Whitfield, & Puna Clarke III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: National Public Works week started in 1960 as an annual way to energize and educate the public on the importance of public works to their daily lives. Planning, building, managing and operating public infrastructure is at the heart of improving the everyday quality of life for all. V. DISCUSSION: The "Advancing Quality of Life for All" theme shines a spotlight on the way public works professionals advance our quality of life, whether as a first Page 71 of 139 responder to a snow event, responding to a main break, producing drinking water through treatment or a myriad of other ways they silently serve their communities. Public works professionals advance the quality of life by providing infrastructure in transportation, water treatment and distribution, wastewater treatment and collection, as well as as stormwater management, emergency management and first response, and right-of-way management. They are what make our communities dynamic places to live and work. Let's take this opportunity to express appreciation to the City's Public Works employees for their contributions and care for the safety and health of residents, businesses and visitors of Pasco. Page 72 of 139 Proclamation “Public Works Week” May 19-25, 2024 WHEREAS, public works services provided in our community are an integral part of our residents’ everyday lives; and WHEREAS, the support of an understanding and informed community is vital to the efficient operation of public works systems and programs such as water, sewer, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, construction and continued maintenance is vitally dependent upon the efforts and skill of public works employees; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform; and NOW, THEREFORE, I, Pete Serrano, Mayor of the City of Pasco, Washington, do hereby proclaim the week of May 19-25, 2024 as “Public Works Week” in the City of Pasco, and call upon all residents and civic organizations to acquaint themselves with the challenges and diversity of public works projects and operations, and to recognize the contributions which public works employees make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 20th day of May 2024. Pete Serrano, Mayor City of Pasco Page 73 of 139 Page 74 of 139 AGENDA REPORT FOR: City Council May 15, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Angela Pashon, Assistant City Manager City Manager SUBJECT: Presentation on Hanford Advisory Board (10 minutes) I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: NA III. FISCAL IMPACT: NA IV. HISTORY AND FACTS BRIEF: The Hanford Advisory Board (HAB) is a non-partisan body with 38 member seats Hanford in Reservation Nuclear the cleanup the on focused of southeastern Washington. The HAB provides consensus advice to the Department of Energy (DOE), Environmental Protection Agency (EPA), and Washington State Department of Ecology, known collectively as the Tri-Party Agreement (TPA) agencies, on Hanford Site cleanup policies. Established in 1994 under the Federal Advisory Committee Act, the HAB is part of the DOE Office of Environmental Management Site-Specific Advisory Board. It serves as a forum for diverse communities affected by the cleanup. The Board has six committees that meet quarterly to address complex cleanup issues and develop consensus advice. The technical committees, River and Plateau (RAP) and Tank Waste (TWC), focus on specific cleanup tasks, while the Budgets and Contracts (BCC), Public Involvement and Communications (PIC), and Health, Safety, and Environmental Protection (HSEP) committees handle broader issues. Leadership matters are managed by the Executive Issues Committee (EIC). Page 75 of 139 Committee activities follow a work plan prioritizing timely topics. Issue managers within committees, with expertise or strong interest in specific areas, collaborate with TPA agency experts to develop advice. The City of Pasco is represented by a Mayoral appointee who is a resident of Pasco. V. DISCUSSION: Appointed Pasco representative, Rob Davis, will provide report to Council. Page 76 of 139 AGENDA REPORT FOR: City Council April 17, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Angela Pashon, Assistant City Manager City Manager SUBJECT: Presentation - 3 Rivers Community Foundation (10 minutes) I. REFERENCE(S): 3 Rivers Community Foundation Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation from 3 Rivers Community Foundation - Abbey Cameron, CEO III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Nonprofit organizations play a crucial role in the success of a community by addressing of sense fostering unmet, a otherwise might go that needs community, and driving positive change. 3 Rivers Community Foundation (3RCF) is a collection of many separate endowed and families, individuals, charitable established funds by organizations – a community of donors. These funds are pooled and invested and the income from these investments is distributed back into the community of nonprofit organizations. The proceeds of 3RCF’s endowment are distributed to nonprofits in Benton and Franklin counties through donor-directed giving, or through a grant application process. Aware is Councilmember Blanche Barajas serves as a board member for the foundation. V. DISCUSSION: Page 77 of 139 Abbey Cameron, CEO with 3 Rivers Community Foundation is providing a presentation to the City Council. Page 78 of 139 CREATING OPPORTUNITIES FOR PERPETUAL GIVING Pa g e 7 9 o f 1 3 9 Making a difference 700 Community Foundations in the US Community Foundations are 501c3 organizations 24 Community Foundations in Washington Community Foundations exist to support their local nonprofit agencies and charitable projects. 3RCF is building a permanent community endowment to support Benton and Franklin counties. Pa g e 8 0 o f 1 3 9 As your local community foundation, we create opportunities for perpetual charitable giving in Benton and Franklin counties to support nonprofits now, and in the future. To be recognized as a trusted philanthropic leader in the local communities we serve through the delivery of quality donor services, impactful grants and scholarships, and bold initiatives that address community needs. Our Mission Our Vision Pa g e 8 1 o f 1 3 9 What we do... Endowed Funds Funds established by individuals or organizations that are invested with a portion of the growth directed to charitable causes. Nonprofit Agency Endowments A service to help nonprofits establish endowments for their long term growth. Scholarships Donors can establish a fund to support students academic goals. Pass Thru Funds/Qualified Charitable Distributions Special projects, anonymous giving, or donor services are provided for gifts that “pass-thru” 3RCF to charitable causes. Pa g e 8 2 o f 1 3 9 What we do... Nonprofit Agency Endowments Nonprofit organizations can establish a perpetual fund, saving them time and expense, and establishing a long term and stable source of revenue.Pa g e 8 3 o f 1 3 9 Annual Grant Opportunity Annual Grant Cycle: •Open August thru mid-September •Open to 501c3 nonprofits serving Benton and Franklin counties •Grants range from $1,000 - $10,000 •Grants awarded at Celebration of Philanthropy luncheon in early December •Follow us at www.facebook.com/3RiversCommunityFoundation Pa g e 8 4 o f 1 3 9 Pa g e 8 5 o f 1 3 9 Pa g e 8 6 o f 1 3 9 DEI Fundamentals DEI Fundamentals for Board Oversight DEI Assessments and Cultural Audits DEI Blueprint for Board and Committee Meetings Creating a Culture of Inclusion and Belonging Evaluating Agency Operations with an Equity Lens A Deeper Dive into Equity BoardBuild Essentials Board Member Basics Essential Guiding Documents Nonprofit Financial Essentials Evaluating Agency Programs and the CEO Board Meetings and Committees On Your Way to Being a Great Board Member Learn More: Free Webinar May 22nd www.3rcf.orgPa g e 8 7 o f 1 3 9 Who we are: Board Members ●Randy Aust ●Blanche Barajas ●Susan Coleman ●Uby Creek ●Kat Lawrence ●Mark Gerboth ●Candice Jones ●Samson Martinez ●Lori McCord ●Mike Miller ●Mike Neitzel ●Dave Praino ●Kathy Ruggles ●Randy Taylor ●Tara Wiswall Staff ●Abbey Cameron, CEO ●Janet Anderson, Program & Office Manager Pa g e 8 8 o f 1 3 9 www.3rcf.org office@3rcf.org •Philanthropic advising •Community funded charitable projects (parks, special initiatives) •Grantmaking services •Fiscal Sponsor •Knowledge and connections to local nonprofit community Pa g e 8 9 o f 1 3 9 AGENDA REPORT FOR: City Council April 30, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Kevin Crowley, Fire Chief Fire Department SUBJECT: 2023 Fire Department Annual Report (15 minutes) I. REFERENCE(S): 2023 Fire Department Annual Report PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation and Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On February 21, 2006, Council adopted the performance standards and objectives as outlined in the Performance Standards, Resolution No. 2938, and as required by RCW 35.103.010. The Resolution and Statute require annual reporting by the Pasco Fire Department to the City Council. V. DISCUSSION: In 2023, the Pasco Fire Department saw a slight increase in call volume for both EMS and fire related incidents. EMS calls continue to make up over 70% of our workload and is on pace for the growth we are seeing. The Fire Department completed a Standard of Cover (SOC) project and collaborated with the City of Kennewick and the City of Richland to gather comprehensive data region wide. As this information is finalized, staff will use it to evaluate and analyze growth trends that impact both call volumes and needed service delivery to the City of Pasco. This information will also be valuable as staff look at ways to refine and streamline processes while continuing to provide a high Page 90 of 139 level of service. As part of the adjustment to the growth and changes, a new fire station went under construction to address longer response times in the southwest portion of the City. This project was completed and went into operation on February 14, 2024. Included in this planning process was the hiring of 18 new firefighters and the purchase of a new structure engine, wildland truck and medic unit. Even though call volumes and training demands increased, the Pasco Fire Department kept community engage as a top priority. Staff were able to install over 300 smoke alarms and trained over 600 community members in hands only CPR. Page 91 of 139 Pasco City Council Meeting May 20, 2024 Pa g e 9 2 o f 1 3 9 2023 Fire Department Annual Report Overview •91 staff •4 stations •8,345 total incidents •256 mutual and automatic aid calls •16,914 Total unit responses •WSRB Protection Class 3 Rating Services •Fire Protection •Emergency Medical Services •Special Teams Response •Technical Rescue, Water Rescue, Vehicle & Machinery Rescue, Hazardous Materials •Community Risk Reduction •Home Safety Visits, Resource Navigators Pa g e 9 3 o f 1 3 9 Organizational Structure Pa g e 9 4 o f 1 3 9 Station Response Zones Pa g e 9 5 o f 1 3 9 Incident Report Incident Type Incident Totals EMS 5,852 Fire 305 Rescue 16 Aircraft Rescue 16 Hazard 39 Other 2,117 Total 8,345 Pa g e 9 6 o f 1 3 9 Call Volume Trends Call Volume / Year 5,842 6,194 7,342 8,305 8,345 - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 2019 2020 2021 2022 2023 22.61 22.21 20.58 20.33 23.32 24.80 26.06 24.10 25.03 23.60 21.13 21.00 0.00 5.00 10.00 15.00 20.00 25.00 30.00 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Call Volume / Day Pa g e 9 7 o f 1 3 9 Call Volume Concentration Pa g e 9 8 o f 1 3 9 Performance Measures Fire Response Times DISPATCHED INCIDENTS GOAL 90%ACTUAL 90%% MEETING GOAL AVERAGE First Engine Arrival 231 6:00 6:53 59%4:14 Full Complement Arrival 30 12:00 13:99 85%9:54 EMS Response Times DISPATCHED INCIDENTS GOAL 90%ACTUAL 90%% MEETING GOAL AVERAGE EMS-BLS 4205 6:00 7:24 77%4:40 EMS-ALS 1477 6:00 6:40 82%4:21 Pa g e 9 9 o f 1 3 9 Performance Measures Turn Out Times DISPATCHED UNIT RESPONSES GOAL 90%ACTUAL 90%% MEETING GOAL AVERAGE Fire 838 2:00 3:22 48%2:19 EMS 11,339 2:00 1:51 92%1:11 Other 4,737 2:00 2:07 77%1:36 Total 16,914 2:00 1:52 85%1:29 DISPATCHED INCIDENTS GOAL 90%ACTUAL 90%% MEETING GOAL AVERAGE Wildland 30 6:00 6:24 78%3:57 Hazardous 39 6:00 7:14 75%5:22 Technical Rescue 10 6:00 26:27 25%16:06 ARFF 16 3:00 3:44 68%1:25 Special Team Response Times Pa g e 1 0 0 o f 1 3 9 2023 Fire Department Annual Report 2023 Accomplishments 2024 Goals •Hosted our Regional Fire Academy and graduated 18 Pasco recruits •Hired a Logistics Coordinator •Hired a Department Assistant II •Promoted a Battalion Chief, Captain, and Lieutenant •Completed our Washington Survey and Rating Bureau (WSRB) assessment •Entered a regional Standard of Cover (SOC) assessment •Ordered 1 new medic unit and the re-chassis of 3 medic units •Ordered 3 Type I structure engines •Began construction of Station 85 •Open Station 85 •Equip new vehicles and place in service •Identify land for Station 86 and purchase in 2025 •Decrease turn out times by 30 seconds •Decrease response times by 30 seconds •Develop an Officer Development Program Pa g e 1 0 1 o f 1 3 9 2023 Fire Department Annual Report Questions?Pa g e 1 0 2 o f 1 3 9 Pasco City Council Meeting May 20, 2024 Pa g e 1 0 3 o f 1 3 9 AGENDA REPORT FOR: City Council May 14, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Jesse Rice, Director Parks & Recreation SUBJECT: Ordinance No. 4714 - Amend PMC Sect. 3.35.060 for Cemetery Fees/Charges I. REFERENCE(S): Ordinance PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordnance No. 4714, amending the Pasco Municipal Code Section 3.35.060 "Cemetery" Fees and, further, authorize publication by summary only. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The City of Pasco has operated the City View Cemetery since 1923. The cemetery is a serene and dignified final resting place encompassing 22 beautifully maintained acres which offers a peaceful sanctuary for remembrance and reflection of passed loved ones. On-site staff provide compassionate and professional assistance to families, including burials, memorial markers, niches, remembrance wall, and perpetual care. In addition to traditional cemetery services, the facility also hosts several annual remembrance events including Memorial Day, Veteran's Day, and Wreaths Across America. The cemetery has two service fee structures;  Base Rate service fees, set by City Ordinance which include: Burial plots, inurnment, internment, and endowment care. Page 104 of 139  Market Rate service fees, set by the City Manager's Office which include liners, vases, urns, niches, memorial placement, and inscription services. These two fee structures combine to create the Cemetery Inclusive Services Price Sheet posted at the Cemetery. The previous cemetery services fee increase was in 2009. Due to increasing costs of maintenance, services, and materials staff performed a market analysis of similar offered services at local cemeteries and found our rates were lower for some of the services and higher for others. Based on the study and current operating costs, staff recommends setting Base service rates as listed in the following table. Page 105 of 139 Staff will also request City Manager to set new rates for Market items as listed in the following table to align with current operating and supply costs. These rates will come into effect 10 days after posting the new price list at the Cemetery. Page 106 of 139 As an example, the combined rate changes would impact a standard adult Page 107 of 139 burial as listed: V. DISCUSSION: Staff presented this item to Council at the May 13th Workshop. Staff recommends approval of the Ordinance amending the PMC Section 3.35.060 Cemetery, for its fees/charges to implement new rates identified in this report. Page 108 of 139 Ordinance – Amending PMC 3.35.060 - 1 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING PASCO MUNICIPAL CODE SECTION 3.35.060 “CEMETERY” FEES. WHEREAS, the City of Pasco (City) provides cemetery services for the benefit of the public, which include associated fees, for those services that are billed to the customer; and WHEREAS, the City Council shall from time to time, by ordinance, provide for the setting of base charges and fees for cemetery goods and services as it deems appropriate. WHEREAS, the cemetery fees have not been updated since 2008; and WHEREAS, the combination of inflation and market comparability has created a need for the cemetery fees to be adjusted; and WHEREAS, the purpose of this amendment is to update cemetery fees to meet current costs associated with operating this cemetery. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the PMC Section 3.35.060 “Cemetery” is hereby amended and shall read as follows: Section 3.35.060 Cemetery Base fees and charges. (Other fees and charges set based on market conditions.) Fee/Charge Reference Charge for lots exclusive of endowment care Baby $250.00 Ord. 3881 Adult and juvenile $650.00 $700.00- $900.00 Ord. 3881 ______ Juvenile $400.00 Ord. _____ Urn $340.00 $400.00 Ord. 3881 ______ Urn (on existing grave) $170.00 $200.00 Ord. 3881 ______ Page 109 of 139 Ordinance – Amending PMC 3.35.060 - 2 Charge for lots exclusive of endowment care Niche prices posted at cemetery Ord. 4109 Charges for burials, inurnment Baby $450.00 Ord. 3881 Adult and juvenile $725.00 $850.00 Ord. 3881 ______ Juvenile $450.00 Ord. _____ Urn (burial) $275.00 $300.00 Ord. 3881 ______ Niche (inurnment) $275.00 Ord. 3881 Charges for disinterment Baby $450.00 Ord. 3881 Adult and juvenile $725.00 $850.00 Ord. 3881 Juvenile $450.00 Ord. ____ Urn $275.00 $300.00 Ord. 3881 Niche $275.00 Ord. 3881 Charges for endowment care 30% of cost Ord. 3881 Section 2. Severability. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to the invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause phrase or word of this Ordinance. Section 3. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 4. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 110 of 139 Ordinance – Amending PMC 3.35.060 - 3 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 111 of 139 Pasco City Council Meeting May 13, 2024 Pa g e 1 1 2 o f 1 3 9 City View Cemetery 1300 N. Oregon Ave 22 Maintained Acres Operated since 1923 Multi-Service Facility Pa g e 1 1 3 o f 1 3 9 City View Cemetery Features include: •Veteran’s Memorial •Railroad Memorial •Meditation Sitting Areas •Pet Memorial Area •Columbarium Special Events: •Memorial Day Service •Veteran’s Day Service •Wreaths Across America •Volunteer Clean-up Days Pa g e 1 1 4 o f 1 3 9 City View Cemetery Fees Cemetery has two fee structures to support operations: •Base Rates, set by City Council via P.M.C. •Market Rates, set by City Manager via posting at Cemetery Previous Cemetery Fee review and increase was in 2009 Increase in materials, supplies, and labor costs initiated fee comparison to other local cemeteries. Study identified some services were lower or higher in comparison prompting request to change fees Pa g e 1 1 5 o f 1 3 9 City View Cemetery Fees Rate Comparison CEMETERY 4CEMETERY 3CEMETERY 2CEMETERY 1 CITY VIEW  CEMETERYCurrent Rates CHARGE FOR LOTS  EXCLUSIVE OF  ENDOWMENT CARE $400$325.00$400$350$250BABY $450$500.00$500N/A$395JUVENILE $1,500 ‐$2,500$950 ‐$1,600$500$1,300 ‐$1500$650 ‐$890ADULT  $615$1,200 ‐$1,600$400$1,200 ‐$1,900$400URN $615$1,200 ‐$1,600$300N/A$200URN (ON EXISTING GRAVE) $850N/AN/AN/A$620VETERANS CHARGES FOR BURIALS,  INURNMENT $350$300$495$300$450BABY $375$500$995$500$450JUVENILE $825 ‐$840$1,600 ‐$2,500$995$1,600 ‐$2,500$725ADULT   $375$650 ‐$900$395$650 ‐$900$275URN (BURIAL) $590 ‐$1,600$400$395$400$275NICHE (INURNMENT) CHARGES FOR  DISINTERMENT $350$300$495$300$450BABY $375$500$995$500$450JUVENILE $1,830$1,600 ‐$2,500$995$1,600 ‐$2,500$725ADULT   $750$650 ‐$900$395$650 ‐$900$275URN $750$400$395$400$275NICHE Pa g e 1 1 6 o f 1 3 9 City View Cemetery Fees Rate Comparison continued CEMETERY 4CEMETERY 3CEMETERY 2CEMETERY 1 CITY VIEW  CEMETERYCurrent Rates CHARGES FOR ENDOWMENT  CARE $100$64$80$64$75.00BABY $100$100$100$100$118.50JUVENILE $250$280 ‐$500$100$280 ‐$500$195 ‐$267ADULT   $250$120 ‐$160$80$120 ‐$180$195 ‐$267URN $250$120 ‐$160$400$120 ‐$180$187.50 ‐$232.50NICHE ADDITIONAL PRODUCTS &  SERVICES $350$795$235LINER ‐BABY $375$795$375LINER ‐JUVENILE $900$795 ‐$1,500$1,100$1,295 ‐$1,950$675LINER ‐ADULT   $375$150$150URN  Pa g e 1 1 7 o f 1 3 9 City View Cemetery Fees New Base Rates INCREASE  AMOUNT % OF  CHANGENEW RATECURRENT RATENEW CEMETERY BASE SERVICES ‐Set By Council CHARGE FOR LOTS  $0.000.00%$250.00$250.00BABY $5.001.27%$400.00$395.00JUVENILE $50.007.69%$700.00$650.00ADULT ‐Flat Marker $10.001.12%$900.00$890.00ADULT ‐Upright Marker $50.007.69%$700.00$650.00URN ‐Flat Marker $10.001.12%$900.00$890.00URN ‐Upright Marker $0.000.00%$200.00$200.00URN (ON EXITING GRAVE) $0.000.00%$620.00$620.00VETERANS ‐Flat or Upright CHARGES FOR INTERMENT\INURNMENT ‐$175.00‐38.89%$275.00$450.00BABY $0.000.00%$450.00$450.00JUVENILE $125.0017.24%$850.00$725.00ADULT   $25.009.09%$300.00$275.00URN (BURIAL) $0.000.00%$275.00$275.00NICHE (INURNMENT) Pa g e 1 1 8 o f 1 3 9 City View Cemetery Fees New Base Rates continued INCREASE  AMOUNT % OF  CHANGENEW RATECURRENT RATENEW CEMETERY BASE SERVICES ‐Set By Council CHARGES FOR DISINTERMENT\DISINURNMENT $0.000.00%$450.00$450.00BABY $0.000.00%$450.00$450.00JUVENILE $125.0017.24%$850.00$725.00ADULT   $25.009.09%$300.00$275.00URN $0.000.00%$275.00$275.00NICHE CHARGES FOR ENDOWMENT CARE (30%) $0.000.00%$75.00$75.00BABY $1.501.27%$120.00$118.50JUVENILE $15.007.69%$210.00$195.00ADULT ‐Flat Marker $3.001.12%$270.00$267.00ADULT ‐Upright Marker $15.007.69%$210.00$195.00URN ‐Flat Marker $3.001.12%$270.00$267.00URN ‐Upright Marker $0.000.00%$187.50$187.50NICHE ‐Min $15.006.45%$247.50$232.50NICHE ‐Max Pa g e 1 1 9 o f 1 3 9 City View Cemetery Fees New Market Rates INCREASE  AMOUNT % OF  CHANGENEW RATECURRENT RATE NEW MARKET PRODUCTS & SERVICES ‐Set By City  Manager Burial Liner ‐$85.00‐36.17%$150.00$235.00Baby $0.000.00%$375.00$375.00Juvenile $75.0011.11%$750.00$675.00Adult $0.000.00%no change$900.00Oversized Products $0.000%no change$115.00 Perma Vase (Gray Only inc Setting) $0.000%no change$70.00 Niche Vase $0.000%no change$150.00 Urn Columbarium 2 ‐(not inc. inurnment and  endowment care) $0.000%$750.00 NewRow A Total $0.000%$700.00 NewRow B Total $0.000%$650.00 NewRow C Total $0.000%$600.00 NewRow D Total $0.000%$550.00 NewRow E Total $0.000%$500.00 NewRow F Total Pet Cemetery (inc interment and endowment care) $0.000%$500.00 NewLot 48"x 40", Liner,Basic Marker Cenotaph Inscriptions $0.000%no change$255.00 One Line Inscription $0.000%no change$470.00 Two Line Inscription $0.000%no change$650.00 Three Line Inscription Pa g e 1 2 0 o f 1 3 9 City View Cemetery Fees New Market Rates continued INCREASE  AMOUNT % OF  CHANGENEW RATECURRENT RATE NEW MARKET PRODUCTS & SERVICES ‐Set By City  Manager Setting Permanent Memorial $0.000%no change$215.00 Flat 2 x 1 (24”) $0.000%no change$240.00 Flat 3 x 1 (36”) $0.000%no change$255.00 Flat 4 x 1 (48”) $0.000%no change$265.00 Flat 5 x 1 (60”) $0.000%no change$250.00 Upright 2 x 1 (24”) $0.000%no change$300.00 Upright 3 x 1 (36”) $0.000%no change$350.00 Upright 4 x 1 (48”) $0.000%no change$400.00 Upright 5 x 1 (60”) $0.000%no change$450.00 Upright 6 x 1 (72") $0.000%no change$100.00 Over Sized upcharge (over 36" tall) Additional Burial Charges $0.000%no change$375.00 Saturday  $0.000%no change$375.00 Monday ‐Friday before 8:00am and after 5:00pm $0.000%no change$645.00 Sunday or Holiday Overtime Cost: per hour staff charge $0.000%no change$70.00 Services beyond 4:00pm Pa g e 1 2 1 o f 1 3 9 City View Cemetery Fees Asking City Council to consider increasing Base rates as proposed: Asking City Manager to consider increasing Market rates as proposed: Pa g e 1 2 2 o f 1 3 9 City View Cemetery Fees Questions?Pa g e 1 2 3 o f 1 3 9 Pasco City Council Meeting May 13, 2024 Pa g e 1 2 4 o f 1 3 9 AGENDA REPORT FOR: City Council May 14, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 5/20/24 FROM: Maria Serra, Director Public Works SUBJECT: Resolution No. 4450 - Bid Award for Broadmoor Area Tax Increment Financing Improvements – Broadmoor/Burns Intersection Improvements I. REFERENCE(S): Resolution PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4450, awarding Bid No. 24595 for the - Financing Increment Improvements Area Broadmoor Tax Broadmoor/Burns Intersection Improvements Project to Apollo, Inc. of Kennewick, WA; and further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: Construction Contract: $2,695,994.19 Funding is provided by Utility Rates, Tax Increment Financing, and Developer Contributions in the form of Proportionate Share Mitigation defined by SEPA. The Adopted 2023-2024 Biennial Budget and the Proportionate Share Contributions received provide the funding to cover the $2,791,000 necessary to cover construction and construction management/administration costs. IV. HISTORY AND FACTS BRIEF: The Broadmoor area has the opportunity, if developed properly, to serve as a significant economic engine for the Pasco community providing for increased tax revenues to support City services and provide significant employment opportunities for the residents of Pasco. In addition to the economic stimulus, the development of the Broadmoor area will provide the necessary residential Page 125 of 139 units to meet the demands of the population growth projected for the area by the State of Washington. The Washington State Legislature, during its 2021 legislative session, enacted “AN ACT Relating to tax increment financing” and codified as RCW 39.114 (the “TIF” Act), which authorizes local governments, including cities, to carry out tax increment financing of the public improvements needed to support vital private economic development projects. Tax Increment Financing (TIF) is a program that allocates revenues generated from the increased assessed valuation of properties improved by private development that are within a designated Tax Increment Area (TIA) to pay for public improvements that are needed to support development. Council adopted Ordinance No. 4618, on October 31, 2022, designating a specific TIF area of approximately 671 acres in the Broadmoor area. The Broadmoor Area TIF Improvements – Broadmoor/Burns Intersection Improvements project is the third phase of a multi-phased project planned to make key infrastructure improvements necessary to promote development in this area. These improvements fall within the scope of allowable work as defined by Section 4 of Ordinance No. 4618. V. DISCUSSION: The Phase 1A project provided for rough grading for the alignments of Road 108, Sandifur Parkway and a utility corridor, in anticipation of the construction of utilities and roadways, in subsequent phases. The Phase 1B Utililty Package Phase project is still currently under construction. The goal of this project is to install critical utility infrastructure backbone that will serve the entire Broadmoor Area. The alignments of these utilities were selected to allow one of the future planned phases to construct arterials and collectors that will make up the heart of the transportation grid in this area. This phase is anticipated to be complete late summer/early fall of 2024. This third phase of the Broadmoor TIF improvements will address deficiencies at the intersection of Broadmoor and Burns, which is a key access point to the Broadmoor area. There are two new public schools to the east that use this intersection as an access point as well. This project will provide a signalized intersection, dedicated turn lanes, and multi-modal considerations intended to both raise the vehicular level of service and provide a safe environment for Page 126 of 139 pedestrians and bicyclists. The property owner has dedicated the adequate rights-of-way for this phase. Broadmoor/Burns Intersection Improvements project was advertised for bids on March 6, 2024, and March 13, 2024, respectively. On March 28, 2024 a public bid opening was held at 2:00 PM. A total of two (2) bids were received. The lowest responsible, responsive bidder is Apollo, Inc. Kennewick, WA in the amount of $2,695,994.19. The Engineer's Estimate is $3,666,377.82. The second bid was submitted by Culbert Construction in the amount of $2,980,468.09. The Engineer of Record, PBS Engineering & Environmental Incorporated, and City staff completed the review of the bid submittal, and no exemptions or irregularities were found. This item was discussed at the May 13, 2024, Council Workshop. Staff recommends award of the contract for Broadmoor Area TIF Improvements – Broadmoor/Burns Intersection Improvements project to Apollo, Inc. Kennewick, WA in the amount of $2,695,994.19. Page 127 of 139 Resolution –Broadmoor/Burns Intersection Improvements Project Bid Award - 1 RESOLUTION NO. ____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AWARDING BID NO. 24595 FOR THE BROADMOOR AREA TAX INCREMENT FINANCING IMPROVEMENTS – BROADMOOR/BURNS INTERSECTION IMPROVEMENTS PROJECT TO APOLLO, INC. OF KENNEWICK, WASHINGTON; AND FURTHER, AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS. WHEREAS, the City of Pasco (City) identified the Broadmoor Area Tax Increment Financing Improvements – Broadmoor/Burns Intersection Improvements Project in the approved Capital Improvement Plan; and WHEREAS, this Contract provides for roadway improvements including widening, additional dedicated turn lanes, a new traffic signal and multi-modal transportation accommodations in the form of sidewalks and a multi-use path; and WHEREAS, the City solicited sealed public bids for this project, identified as Broadmoor Area Tax Increment Financing (TIF) Improvements – Broadmoor/Burns Intersection Improvements Project; and WHEREAS, on March, 28, 2024, at 2:00 p.m., two (2) bids were received and opened by the City; and WHEREAS, the lowest responsive bidder was Apollo, Inc. with a bid of $2,695,994.19, the Engineer’s Estimate was $3,666,377.82; and WHEREAS, the bid documentation was reviewed, and the bidder was determined to be responsible and responsive. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City hereby awards the Broadmoor Area Tax Increment Financing (TIF) Improvements – Broadmoor/Burns Intersection Improvements Project to Apollo, Inc. of Kennewick, WA, in the amount of $2,695,994.19; and further authorizes the City Manager to execute the Contract documents. Be It Further Resolved, that this Resolution shall take effect and be in full force immediately upon passage by the City Council. Page 128 of 139 Resolution –Broadmoor/Burns Intersection Improvements Project Bid Award - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _______________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 129 of 139 Pasco City Council Workshop Meeting May 13, 2024 Pa g e 1 3 0 o f 1 3 9 Broadmoor Area TIF Broadmoor/Burns Intersection PROJECT SCOPE •Traffic Signal •Dedicated Turn Lanes •Multiuse pathway/Bike Lanes •Sidewalks Pa g e 1 3 1 o f 1 3 9 Broadmoor Area TIF Broadmoor/Burns Intersection Pa g e 1 3 2 o f 1 3 9 Broadmoor Area TIF Broadmoor/Burns Intersection Pa g e 1 3 3 o f 1 3 9 Outreach Plan PRIOR TO CONSTRUCTION COMMENCEMENT contractor is to provide: •Reader Board advertising project start date and pertinent information. •Notice to utilities and service providers •Coordination with property owners, transit, and BDI for local access. All interruptions require a minimum of 48hrs advanced notice prior to implementation. Additionally, contractor to provide City with notice of traffic revisions at least 1 week prior to implementation Pa g e 1 3 4 o f 1 3 9 Outreach Plan PAST •Project webpage updates •Coordination directly with PSD UPCOMING •Social media campaign •Traditional media •Project Specific Post Cards sent via US Mail Pa g e 1 3 5 o f 1 3 9 Broadmoor Area TIF Broadmoor/Burns Intersection •Eng. Estimate: $3,666,377.82 •Lowest Responsive, Responsible bidder: $ 2,695,994.19 Apollo, Inc. of Kennewick, WA •$2,791,000 is needed to cover construction costs and construction management/administrative costs. FUNDING TIF Funds $2,272,870 Developer Contributions $368,130 Irrigation Utility Funds $150,000 TOTAL $2,791,000 Pa g e 1 3 6 o f 1 3 9 Questions?Pa g e 1 3 7 o f 1 3 9 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure including, but not limited to: • Completion of Transportation System Master Plan and design standard updates to promote greater neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.; connectivity, walkability, aesthetics, sustainability, and community gathering spaces. • Completion of the Parks, Recreation and Open Space Plan and development of an implementation strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address the needs of the growing population. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including, but not limited to: • Adopting policies and strategic investment standards to assure consistency of long-range planning to include update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new development, e.g.; schools, traffic, parks, and fire. COMMUNITY TRANSPORTATION NETWORK Promote a highly functional multi-modal transportation system including, but not limited to: • Application of the adopted Transportation System Master Plan including development of policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency, and safety. COMMUNITY SAFETY Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment including, but not limited to: • Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the current Washington State Rating Bureau Class 3 community rating. • Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance with legislative mandates. ECONOMIC VITALITY Promote and encourage economic vitality including, but not limited to: • Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes, phased sign code update, and development regulations and standards. • Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans. • Development of an Economic Development Plan, including revitalization efforts. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion, and image including, but not limited to: • Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities to further inclusivity, community engagement, and inter-agency and constituent coordination efforts. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events within the community. Page 138 of 139 CALIDAD DE VIDA Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a: • Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones comunitarias. • Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de implementación para mejorar tales servicios justamente a lo largo de la comunidad. • Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las necesidades del aumento en la población. SOSTENIBIILIDAD FINANCIERA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no limitado a: • Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios. RED DE TRANSPORTACION COMUNITARIA Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a: • Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas, y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. SEGURIDAD COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo incluyendo, pero no limitado a: • Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de Washington. • Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud mental, el uso de programas para navegar los recursos, y otros esfuerzos. • Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el control de crímenes, y el cumplimiento con los mandatos legislativos. VITALIDAD ECONOMICA Promover y fomentar vitalidad económica incluyendo, pero no limitado a: • Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los estándares. • Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a los Planes del Centro y de Broadmoor. • Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no limitado a: • Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de coordinación de los constituyentes. • Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro de la comunidad. Page 139 of 139