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HomeMy WebLinkAbout2024.03.19 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, March 19, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:01 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek (arrived at 4:02 PM) Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Melissa Blasdel, Finance Director Darcy Buckley, Parks & Recreation Director Jesse Rice, and Deputy City Clerk Krystle Shanks APPROVAL OF MINUTES Approve PPFD Board February 2024 Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the February 20, 2024, meeting. Ms. Bowdish seconded. The motion carried unanimously. CLAIMS APPROVAL Approval of PPFD Monthly Accounts Payable Claims Ms. Darcy explained the monthly accounts payable claims for approval. MOTION: Dr. Jilek moved to approve the December 2023 PPFD claims (accounts payable) in the amount of $122,391.62. Ms. Bowdish seconded. The motion carried unanimously. MOTION: Ms. Bowdish moved to approve the February 2024 PPFD claims (accounts payable) in the amount of $112,042.62. Mr. Dietrich seconded. The motion carried unanimously. Page 1 of 4 FINANCIAL REPORT February 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report Ms. Buckley reported on the February 2024 Balance Sheet, Budget Performance Report and Local Tax Distribution Report. REPORTS FROM COMMITTEES Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) Ms. Gillespie reported on updates from the Design & Construction Committee, including: • Gathered of data and performed exercises to determine scope and programming. • Challenges with the unknowns, such as purchase of land, development costs and final bonding, which affects the ability to determine the budget for construction and amenities. Design -build has continued but progress will slow significantly if the financial aspects aren't determined. • Continued community input via online survey and in -person outreach activities with the top ten (10) activities being: lazy river, colorful lighting, wave pool, floating obstacle course, jump platform, indoor water slide, outdoor water slide, ninja course, indoor/outdoor hot tub, and flowrider. • Conceptual design is moving forward using this input. • Considering more focus on year-round facility rather than original model of 60/40 outdoor/indoor. • Working on developing the Choosing by Advantages Chart that includes various options: 1. 60/40 outdoor/indoor 2. 40/60 outdoor/indoor 3. Indoor focus with some outdoor features • Looking into options for pool sanitation. • Ballard*King is working on an update to the market analysis and cost recovery models. NEW BUSINESS Choosing by Advantage Presentation (Jordan Tiegs, Bouten Construction) (25 minutes) Page 2 of 4 Mr. Watkins introduced, Jordan Tiegs of Bouten General Construction, who presented on the "Choosing by Advantages" chart, which is a scoring tool that will be used to determine the options in the Aquatics Facility. Mr. Tiegs requested further input from the Board on the proposed Program Options & Features outlined in the Choosing By Advantages Chart. Mr. Gardner explained the input they are seeking from the PPFD Board, and how the Program Options & Features are what will be used in their evaluation. Mr. Morrissette passed out a document to the PFFD Board and staff titled, "Pasco PFD - numbers.xls" - Building & Programming Considerations Board Meeting Notes 03.19.2024, that was his breakdown of the options and evaluation criteria. The PPFD Board and staff discussion ensued with a focus on more indoor rather than outdoor program options based on feedback received, the project budget and differences in what the various options would provide. The Board didn't suggest any different criteria for evaluation and no action was recommended. Governance Models Discussion (Jilek & Watkins) Mr. Watkins commented on his recent meeting with the Kennewick Public Facilities District (KPFD) and presented various governance models: • KPFD Model • Third -Party For -Profit Management Company Model • Municipal Model (Public Employees) Dr. Jilek reported on the KPFD Board Meeting he recently attended. The PPFD Board and staff discussion ensued on the pros and cons for each governance model. Mr. Watkins suggested an additional committee to include Mr. Rice, himself and another liaison on the Municipal Model. Mr. Morrissette responded that Audit Finance Committee could also act as the committee and would follow-up about it with Mr. Watkins. OTHER BUSINESS PPFD Executive Director Report (Matt Watkins) Mr. Watkins reported on the following: Page 3 of 4 • Ambassador Application(s) - Received 1 additional application from a community member. • Exit interview with the Washington State Auditor's Office is this week. • Public input on survey regarding design and construction for the previously discussed chart. Owner's Representative Report (Heath Gardner) Mr. Gardner recapped the update provided by Ms. Gillespie earlier in the meeting and commented on the monthly report provided in the packet. He noted that, in the future, there will likely be financial analysis included in the reporting. RECESS Mr. Morrissette called a five-minute recess at 5:28 PM. EXECUTIVE SESSION The PPFD Board adjourned into Executive Session at 5:33 PM for 30 minutes, to discuss the consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the PPFD Executive Director. President Morrissette called the meeting back to order at 6:03 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 6:03 PM. PASSED AND APPROVED THIS APPROVED: Mark Morrissette, Pres' ent DAY OF c) , 202 _m A 1I J gsaoL .I Page 4 of 4