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HomeMy WebLinkAbout2024.04.01 Council Meeting Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, April 1, 2024 Pasco City Hall, Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of this meeting. To listen to the meeting via phone, call (914) 614-3221 and use access code 347-125-017. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. CONSENT AGENDA - All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 4 - 19 (a) Approval of Meeting Minutes for March 18th and March 25th To approve the minutes of the Pasco City Council Regular Meeting held on March 18, 2024, and Regular Workshop held on March 25, 2024. 20 - 21 (b) Bills and Communications - Approving Claims in the Total Amount of $10,050,951.86 Page 1 of 67 To approve claims in the total amount of $10,050,951.86 ($8,408,939.93 in Check Nos.262713 - 263002; $395,464.27 in Electronic Transfer Nos.845215 - 845249, 845261 - 845333, 845419, 845427 - 845683; $7,044.64 in Check Nos. 54686 - 54690; $1,239,503.02 in Electronic Transfer Nos.30205338 - 30205996). 22 - 24 (c) Resolution No.4438 Amendment to the 2024-2025 City Council Representation on Local & Regional Boards and Committees To approve Resolution No. 4438, confirming Mayor Serrano's amendment to the assignments of Councilmembers to various community boards and committees for the years 2024-2025. 25 - 32 (d) Resolution No. 4439 - Service Agreement with TRIDEC To approve Resolution No. 4439, authorizing the City Manager to execute and Industrial Recruitment Participant Agreement with the Tri-City Development Council (TRIDEC). 33 - 39 (e) Visit Tri-Cities Tourism Promotion Area Reserve Fund Request To approve the the 2024 Special Project Expenditures for the Tourism Promotion Area (TPA) in the amount of $176,100 to be funded from the TPA Reserve Balance. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS 6. PUBLIC COMMENTS - The public may address Council on any items unless it relates to a scheduled Public Hearing. This item is provided to allow the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. Lastly, when called upon, please state your name and city or county residency into the microphone before providing your comments. 7. REPORTS FROM COMMITTEES AND/OR OFFICERS (a) Verbal Reports from Councilmembers 8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Page 2 of 67 40 - 47 (a) Public Hearing & Ordinance No. 4710 - Right-of-Way Vacation at Pasco School District No. 1 Orion High School (VAC 2023-003) HOLD A PUBLIC HEARING MOTION:I move to adopt Ordinance No. 4710, vacating a portion of East Salt Lake Street right-of-way in Blocks 20 and 21 of Frey's Addition to Pasco, Washington, and waiving the requirements for an appraisal, title report, and payment of compensation and, further, authorize publication by summary only. 9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 48 - 65 (a) Resolution No. 4440 - Setting a Public Hearing for the Dissolution of the Downtown Pasco Development Authority MOTION: I move to approve Resolution No. 4440, fixing a date and place for public hearing on the dissolution of the Downtown Pasco Development Authority and directing that the notice thereof e given in a manner required by law and the Charter. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. MISCELLANEOUS DISCUSSION 13. EXECUTIVE SESSION 14. ADJOURNMENT 15. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” 66 - 67 (b) Adopted Council Goals (Reference Only) Page 3 of 67 AGENDA REPORT FOR: City Council March 27, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Debra Barham, City Clerk City Manager SUBJECT: Approval of Meeting Minutes for March 18th and March 25th I. REFERENCE(S): 03.18.2024 and 03.25.2024 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Regular Meeting held on March 18, 2024, and Regular Workshop held on March 25, 2024. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 4 of 67 MINUTES City Council Regular Meeting 7:00 PM - Monday, March 18, 2024 Pasco City Hall, Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: None Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager; Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Dan Heid, City Attorney; Jacob Gonzalez, Community & Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken Roske, Police Chief; Maria Serra, Interim Public Works Director; and Krystle Shanks, Deputy City Clerk The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA Approval of Meeting Minutes for March 4th and March 18th To approve the minutes of the Pasco City Council Regular Meeting and Regular Workshop held on March 4, 2024 and March 11, 2024 respectively. Bills and Communications - Approving Claims in the Total Amount of $9,531,077.34 and Write-off Totaling $ 81,763.00 in Delinquent Bad Debt To approve claims in the total amount of $9,531,077.34 ($7,158,295.90 in Check Nos.262339 - 262712; $1,044,324,04 in Electronic Transfer Nos. 845400 - 845401, 845410 - 845418; $47,866.35 in Check Nos. 54674 - 54685; Page 1 of 11Page 5 of 67 $1,280,591.05 in Electronic Transfer Nos. 30204672 - 30205337. To approve bad debt write-off for accounts receivable including Utility Billing, Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the total amount of $81,763.00 and, of that amount, authorize $81,763.00 to be turned over for collection. Resolution No. 4432 - RH2 Engineering, Inc., for Professional Services Agreement for Water System Plan To approve Resolution No. 4432, authorizing the City Manager to execute a Professional Services Agreement with RH2 Engineering for the Water System Plan. Resolution No. 4433 - Change Order No. 2 Approval for Process Water Reuse Facility Phase 2 Improvements To approve Resolution No. 4433, authorizing the City Manager to execute Change Order No. 2 with Tapani, Inc. for the Process Water Reuse Facility Phase 2 Winter Storage Pond Improvements Project. Resolution No. 4434 - Project Acceptance for East UGA Expansion Sewer Local Improvement District No. 152 Phase 2 Project To approve Resolution No. 4434, accepting work performed by Tapani, Inc. under contract for the East UGA Expansion Sewer LID 152: Phase 2 Project. Resolution No. 4435 - Memorandum of Agreement Adding Police Lieutenant Classification to Pasco Police Commanding Officers Association Collective Bargaining Agreement To approve Resolution No. 4435, acceptance of a Memorandum of Understanding between the City of Pasco and the Pasco Police Commanding Officers Association adding Police Lieutenant classification to the 2023-2024 Collective Bargaining Agreement. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Harpster to approve the Consent Agenda as read. Roll Call Vote RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Page 2 of 11Page 6 of 67 PUBLIC COMMENTS Katelyn Ashford, spoke about the violence against Palestine and referenced the City of Pasco's Resolution No. 4064 - Against Bias-Based Hate. Karl Boettner, Spokane resident, spoke about the violence in Gaza against Palestine asking for Pasco leaders to influence other leaders and call for an immediate ceasefire. Mayor Serrano recapped the written public comment from Amber Bruce, Pasco resident, who spoke about the violence between Israel-Palestine and asked Council to call for a ceasefire. Mary Mahoney, Pasco resident, commented on the flood plain, the Tri-Cities Animal Shelter and public records requests she had made to the City. David Cortinez, Pasco resident, spoke on the Latin Business Association's inclusion in the Cinco de Mayo Festival working with the City of Pasco on the event. Mayor Serrano suggested moving the Miscellaneous Discussion portion of the meeting up on the agenda to allow the audience members who were there to comment on the Lewis Street Overpass project the opportunity to speak earlier in the evening rather than waiting until the end of the meeting. Then he called the remaining audience members who were there to speak on items other than the Lewis Street Overpass project to come forward. Annalisa Ely, Kennewick resident, spoke on the genocide of Palestinian people and requested Council to pass a resolution for a ceasefire. Jim Foreman, Pasco resident, discussed driveway opening standards passed a few years ago, stating that the driveway openings existing on Sylvester Street should remain in place, and not the reduce the driveway openings. MOTION TO MOVE MISCELLANOUS DISCUSSION INTO PUBLIC COMMENTS Mr. Milne made a motion to place the Miscellaneous Discussion into the Public Comments section of the meeting. Mr. Harpster reminded Council to be mindful and not engage in back and forth dialogue with individuals making public comment.. Mr. Perales asked to maintain another Miscellaneous Discussion at the end of the meeting. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Perales to move up Item 12, Miscellaneous Discussion, into the Public Comment section to allow the constituents to talk about the Lewis Street Business matter. Page 3 of 11Page 7 of 67 RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales MISCELLANEOUS DISCUSSION Ms. Sigdel provided updates related to the Lewis Street Overpass project and street closure affecting downtown businesses in that area. 1. Signage and Construction Ms. Sigdel introduced Ms. Serra who reported on the signage and construction updates. She stated that staff established business meetings every Thursday at 2:00 PM, held in both English and Spanish at various locations. She commented on some of the topics that have been brought up at the meetings, such as, signage, claims, parking and alleys. At each meeting, a map is provided that includes specifics of the work being performed each week. Ms. Serra discussed traffic closures, which are consistent with the weekly maps. 2. Advertising Ms. Sigdel discussed costs and various advertising packages in addition to advertising that the City has already been implementing. Staff is looking into packages that are most impactful. Not all packages have been budgeted but could be absorbed in the City's operations. 3. Grant Funding Ms. Sigdel reported on the response from the U.S. Department of Housing & Urban Development (HUD) for various Community Development Block Grant (CDBG) funds available to assist business owners that have been negatively affected.  Micro-Enterprise Grants - $300,000 (Very small businesses of less than 5 FTEs including the owner, would require two years of tax information either IRS or DOR for 2023 and 2024)  Utility Assistance Grants - $70,000 (Assist in payment of impacted businesses) Ms. Sigdel confirmed the businesses in the area have been affected by the street closures; however, how much in terms of dollar amounts was not something businesses were easily able to calculate. Ms. Sigdel discussed the possible HUD Page 4 of 11Page 8 of 67 requirements that would be required to receive funds. Finally, Ms. Sigdel provided a timeline should Council wish to move forward with allocating CDBG funds for Micro-Enterprise and Utility Assistance grants. She stated there would be a 30-day notice, Planning Commission meeting(s) and a Council meeting including public hearing. Council and Planning Commission could recommend special meetings to help expedite the timeline. Council and staff discussion ensued regarding the allocation of CDBG funds for the Micro-Enterprise and Utility Assistance grants, including the details and complex issues of the Lewis Street Overpass project. Mayor Serrano invited members of the audience to speak on this item. PUBLIC COMMENTS CONTINUED RELATING TO MISCELLANEOUS DISCUSSION Spanish Interpreter, Mr. Cruz, provided translation for various members making public comment. Pedro Torres, Pasco business owner, spoke in support of the CDBG funding to assist businesses impacted by the Lewis Street Overpass project, expressed that funding options should have been explored earlier, and asked Council to consider the businesses being affected by the street closure. Valorie Torres, Pasco business owner, addressed an email she sent to Council over the weekend and stated that the business owners are hard-working. Her business has had to close their doors due to the loss of business. She expressed support for the CDBG funding. David Cortinas, Pasco business owner, stated that the Latin Business Association took the lead in meeting with impacted business owners and representing them. He recommended a motion to approve CDBG funding to assist the business owners. Jose, Pasco business owner, voiced concern over the possible requirements for two years of tax documents as his business just opened; however, he is experiencing loss in business due to the street closure. Alvaro Enriquez, Pasco business owner, thanked her clients that continue to support her business. She said her sales has slowed. She supported the allocation of CDBG funds. Pasco Herbalife business owner, stated that in all the years he has operated his business, he has never seen such a lack of business. He stated that there were issues with parking and customers had to walk to his business. He's never had to ask for assistance before but spoke in support of the CDBG funding. Page 5 of 11Page 9 of 67 Eliuth Ramirez, Pasco business owner, discussed some of the issues he has been experiencing from the decrease in traffic walking by and spoke in support of the CDBG funding. Blanca Garcia, Pasco business owner, stated she didn't want this issue to be political. Ms. Garcia stated that she has had to close her business due to safety issues of her clients trying to access her business. She asked for help for the businesses that are struggling. Lastly, she thanked the Police Department for always being there to help. Jesus Romero, Pasco business owner, stated he's owned the paleteria for over 30 years and that over the years, there have been ups and downs in business but nothing like his business is experiencing currently. He discussed parking issues due to the street closure and safety issues. A Downtown Pasco business owner thanked Council for considering assistance to the impacted business owners. She stated that there are business who have experienced loss, are struggling and have signed forms stating they have been impacted. Rebecca Ortiz, Pasco business owner, thanked Council for allowing the business owners a chance to come in and speak. She encouraged Councilmembers to come down to their businesses to take a look and put themselves in their shoes. She shared some of the difficulties her business has experienced due to the street closure and stated that all the business owners are trying their best and don't want the assistance but need it. Albert Rodriguez, Pasco business owner, referenced the map given out by City staff indicating traffic signage and closures. He made suggestions on better signage and voiced a safety concern relating to the signage. Pedro, Pasco business owner, had questions relating CDBG funding eligibility pertaining to business location and how far it would extend. Council discussion ensued based on the public comments received. It was questioned if there was an option for food trucks impacted by the street closure to temporarily locate downtown in Peanuts Park. Mr. Lincoln responded that at this time no business owners have reached out but it was an option that staff would explore if any business owners would like the City to consider the option. MOTION TO ALLOCATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Melissa Blasdel made a motion, seconded by Leo Perales, to allocate $350,000 of CDBG funds and $70,000 utility assistance funds to assist the downtown businesses impacted by the Lewis Street Overpass project and direct staff to make the necessary actions to expedite the process in accordance with the Page 6 of 11Page 10 of 67 mandate public notice requirements. Ms. Sigdel asked if Council was voting on $350,000 or on $370,000 of CDBG funds. Staff and Council clarified the amount of CDBG funds available and what staff had anticipated was provided. Ms. Blasdel amended her motion based on the discussion. MOTION: Councilmember Blasdel moved, seconded by Councilmember Perales to amend the original motion to allocate $300,000 of CDBG funds and $70,000 of utility assistance to downtown businesses impacted by the Lewis Street Overpass project and direct staff to make the necessary actions to expedite the process in accordance with the public mandate public notice requirements. Roll Call Vote RESULT: Motion carried by Roll Call vote. 6-1 AYES: Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales NAYS: Mayor Serrano MOTION: Councilmember Blasdel moved, seconded by Councilmember Perales to allocate $300,000 of CDBG funds and $70,000 of utility assistance to downtown businesses impacted by the Lewis Street Overpass project and direct staff to make the necessary actions to expedite the process in accordance with the public mandate public notice requirements. Roll Call Vote RESULT: Motion carried by Roll Call vote. 6-1 AYES: Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales NAYS: Mayor Serrano RECESS Mayor Serrano called a five (5) minutes recess at 8:58 PM. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Mr. Grimm commented on the Benton Franklin Council of Governments (BFCOG) meeting he attended recently. Page 7 of 11Page 11 of 67 Ms. Blasdel reported on the soft opening for Imbibe Pasco downtown. She also acknowledged the Pasco High varsity dance team, who will be performing at the State Competition this upcoming Saturday at the Yakima Sun Dome. Ms. Perales reported on the Visit Tri-Cities newly elected councilmembers orientation he recently attended. District Policing Model Presentation Police Chief Roske provided background information on the Pasco Police Department's Strategic Plan, which identified the need to look into the way police services were delivered, particularly field operations and to plan for the future. He then introduced Cpt. Parramore, Lt. Decker and Lt. Pettijohn, who presented on the District Policing Model. Council and staff discussion ensued with Cpt. Parramore answering Council's questions. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS *Q Ordinance No. 4709 - Valley View Rezone from R-3 with Concomitant Agreement to R-3 (Z 2023-015) Mayor Serrano announced that the proposed rezone was a quasi-judicial action and asked Mr. Heid to explain the procedure for quasi-judicial items. Mr. Heid read the quasi-judicial procedure including how the Appearance of Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of questions associated with potential conflicts of interest to disclose such potential conflicts or appearance of conflicts. No conflicts of interest were disclosed. Mr. Gonzalez provided an overview of the Valley View Rezone from R-3 with a Concomitant Agreement to R-3. He stated that the Pasco Hearing Examiner recommended approval of the rezone and no appeals have been received. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Harpster to adopt Ordinance No. 4709, amending the zoning classification of certain real property located on the south side of Aintree Drive between Aintree Lane and Ladbroke Lane, Pasco, Franklin County, Washington, from R-3 (Medium- Density Residential) with a Concomitant Agreement to R-3 (Medium-Density Residential), and further, authorize publication by summary only. Roll Call Vote RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Page 8 of 11Page 12 of 67 Resolution No. 4436 - Third Amended & Restated Interlocal Agreement for Benton County Emergency Services Adding Franklin County Fire Chief Crowley provided an overview of the amended Interlocal Agreement for Benton County Emergency Services adding Franklin County and explained the reason for the need to expedite the process. Council and staff discussion ensued with Chief Crowley answering Council's questions. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel to approve Resolution No. 4436, authorizing the City Manager to execute a Third Amended and Restated Interlocal Agreement for Benton County Emergency Services. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales Resolution No. 4437 - Settlement Agreement for Lewis Place, LLC Purchase Mr. Gonzalez provided an overview on the settlement agreement for the Lewis Place, LLC. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Harpster to approve Resolution No. 4437, approving the Mutual Release and Settlement Agreement with Lewis Place LLC; and further, authorize the City Manager to execute the participation form and allocation agreement. RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales UNFINISHED BUSINESS Q Ordinance No. 4671 - Lewis Place, LLC for Jefferson Landing Rezone R-1- A to R-4 (Z 2022-013) Mayor Serrano announced that the proposed rezone was a quasi-judicial action and asked Mr. Heid to explain the procedure for quasi-judicial items. Page 9 of 11Page 13 of 67 Mr. Heid read the quasi-judicial procedure including how the Appearance of Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of questions associated with potential conflicts of interest to disclose such potential conflicts or appearance of conflicts. Mr. Harpster disclosed that he is an acquaintance of the applicant but does not do business together and can make an unbiased decision. Mr. Gonzalez provided an overview of the Jefferson Landing Rezone from R-1-A to R-4. This item was originally brought before Council in June 2023; however, it was tabled at the request of legal counsel for further review. He stated the Pasco Hearing Examiner recommended approval of the rezone and no appeals have been received. Mr. Grimm disclosed that he also is an acquaintance of the applicant but has not discussed this item with them and can make an unbiased decision. MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Harpster to adopt Ordinance No. 4671, amending the zoning classification of certain real property located along Heritage Boulevard between East Lewis Street and East “A” Street, Pasco, Franklin County, Washington, from R-1-A to R-4, and further, authorize publication by summary only. Roll Call Vote RESULT: Motion carried unanimously 7-0 AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember Barajas, Councilmember Blasdel, Councilmember Grimm, Councilmember Harpster, and Councilmember Perales MISCELLANEOUS DISCUSSION Mr. Perales discussed a recent court decision relating to State Representative Delegation and Districting, and asked Council about sending a letter to the City's lobbyists or Washington State Districting Commission. Mayor Serrano asked Mr. Perales to send an email to circulate through staff relating the matter to his request. Mr. Harpster mentioned that the Benton Franklin Council of Governments (BFCOG) is hosting a bike plan meeting tomorrow at the Pasco Library located on Hopkins Street. It is focusing on the improvement to bike safety throughout the Tri-Cities. Page 10 of 11Page 14 of 67 ADJOURNMENT There being no further business, the meeting was adjourned at 9:45 PM. PASSED and APPROVED this ____ day of ________________, 20__. APPROVED: ATTEST: Pete Serrano, Mayor Krystle Shanks, Deputy City Clerk Page 11 of 11Page 15 of 67 MINUTES City Council Workshop Meeting 7:00 PM - Monday, March 25, 2024 Pasco City Hall, Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Pete Serrano, Mayor. ROLL CALL Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa Blasdel, Charles Grimm, Peter Harpster, and Leo Perales Councilmembers attending remotely: None Councilmembers absent: None Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager; Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin Crowley, Fire Chief; Eric Ferguson, City Attorney; Jesse Rice, Parks & Recreation Director; Ken Roske, Police Chief; John Millan, Deputy Public Works Director; and Debby Barham, City Clerk The meeting was opened with the Pledge of Allegiance. VERBAL REPORTS FROM COUNCILMEMBERS Ms. Blasdel reported on the Pasco Public Facilities District Board meeting she recently attended. Mayor Pro Tem Milne reported on the Tri-City Regional Chamber of Commerce Annual Meeting & Awards event, as well as the Tri-Cities National Park Committee meeting he recently attended. Mr. Harpster reported on the Hanford Communities Governing Board Meeting meeting he recently attended. Mr. Grimm reported on the recent Fire Ops Training, as well as the Pasco Council Page 1 of 4Page 16 of 67 Biennial Planning Retreat during the past weekend. Mayor Serrano reported on the Pasco Transitions Ribbon Cutting event hosted by the Pasco School District he recently participated in. ITEMS FOR DISCUSSION Visit Tri-Cities 2023 Annual Report, 2024 Workplan, and Tourism Promotion Area Reserve Fund Request Mr. Lincoln introduced Kevin Lewis, President and CEO, Visit Tri-Cities who provided the presentation related to the Visit Tri-Cities 2023 Annual Report and 2024 Workplan; as well as a funding request from the Tri-Cities Tourism Promotion Area Reserve. Council and Mr. Lewis discussed data collection related to visitors reasons for coming to the area, how the numbers are collected for revenue generated in Tri- Cities, Hotel/Motel tax revenues, expressed thanks for bringing visitors and events to the Tri-Cities including the new Visit Tri-Cities magazine. Resolution - Service Agreement with TRIDEC Mr. Lincoln provided a brief history of the work that TRIDEC performs for the Cities of Pasco, Richland and Kennewick, noting that it was time to review the service agreement for economic development services. He introduced Karl Dye, TRIDEC President & CEO, who was available to answer any questions regarding the proposed service agreement. Council and Mr. Dye continued talking about the opportunities in the community as well as the increase of minimum wages and the affects it has on businesses. Axon My90 Presentation Police Chief Roske introduced Brooklyn Grossarth, Strategic Project Manger with Axon, who provided the Axon My90 presentation. My90 is a survey system that is a pivotal tool in monitoring the ongoing relationship with the community. By maintaining engagement with this platform, staff can actively assess law enforcement's performance, pinpoint areas for enhancement, and cultivate deeper trust and collaboration between law enforcement and the residents of Pasco. MISCELLANEOUS COUNCIL DISCUSSION Ms. Sigdel provided a brief update related to the businesses affected Lewis Street Overpass project's street closure. She provided a timeline and required process for those businesses to apply for CDBG funding. Ms. Blasdel announced that the Pasco High School Varsity Dance Team won Page 2 of 4Page 17 of 67 three state titles the past week. She also announced the next Coffee with a Cop event. Mr. Grimm announced the meeting scheduled for March 27th located at the Mid- Columbia Library on Hopkins St. to discuss the Pasco Downtown Transit Center. He also stated that he will be on travel during the next two meetings on April 1st and 8th. Ms. Barajas announced that she was traveling to the State Capital to witness the signing of an initiative that she supported and passed, which will allow documented individual in civil service to become police officers. Mr. Harpster commented on the recent Council Retreat. Mayor Serrano congratulated the Pasco High School Varsity Dance Team for their recent wins at the state competition and he looks forward to hearing them winning more awards in the near future. RECESS Mayor Serrano called a five-minute recess at 8:38 PM. EXECUTIVE SESSION Council adjourned into Executive Session at 8:43 PM for 30 minutes returning at 9:13 PM to discuss with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) and complaints or charges brought against a public officer or employee per RCW 42.30.110(1)(f) with the City Manager, Deputy City Manager, and City Attorney. At 9:10 PM Mayor Serrano and Mr. Ferguson came out of Executive Session and announced a third topic that will be discussed in Executive Session which was the consideration of the minimum offering price for sale or lease of real estate if there’s a likelihood that disclosure would decrease the price per RCW 42.30.110(1)(c). The factors include the beneficial interest to the community and businesses nearby, economic development, other facilities near by and a potential buyer. At 9:13 PM Mayor Serrano announced that the Executive Session would continue for another 5 minutes. At 9:18 PM Mayor Serrano announced that the Executive Session would continue for another 10 minutes. At 9:28 PM Mayor Serrano announced that the Executive Session would continue for another 10 minutes. Page 3 of 4Page 18 of 67 At 9:49 PM Mayor Serrano announced that the Executive Session would continue for another five minutes. At 9:54 PM Mayor Serrano announced that the Executive Session would continue for another six minutes. Mayor Serrano called the meeting back to order at 10:00 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 PM. PASSED and APPROVED this __ day of ________________, 20__. APPROVED: ATTEST: Pete Serrano, Mayor Debra Barham, City Clerk Page 4 of 4Page 19 of 67 AGENDA REPORT FOR: City Council March 28, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Darcy Buckley, Finance Director Finance SUBJECT: Bills and Communications - Approving Claims in the Total Amount of $10,050,951.86 I. REFERENCE(S): Accounts Payable 03.14.24 to 03.27.24 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $10,050,951.86 ($8,408,939.93 in Check Nos.262713 - 263002; $395,464.27 in Electronic Transfer Nos.845215 - 845249, 845261 - 845333, 845419, 845427 - 845683; $7,044.64 in Check Nos. 54686 - Nos.30205338 Transfer Electronic 54690; $1,239,503.02 - in 30205996). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 20 of 67 REPORTING PERIOD: April 1, 2024 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 262713 - 263002 54686 - 54690 Total Check Amount $8,408,939.93 $7,044.64 Total Checks 8,415,984.57$ Electronic Transfer Numbers 845215 - 845249 30205338 - 30205996 845261 - 845333 845419 845427 - 845683 Total EFT Amount $395,464.27 $1,239,503.02 $0.00 $0.00 Total EFTs 1,634,967.29$ Grand Total 10,050,951.86$ Councilmember B 100 910,826.22 110 45,475.11 140 90,931.50 144 613.00 145 2,097.57 150 27,778.13 160 15,765.95 165 359.08 168 41,389.94 170 1,217.76 180 1,441.80 185 51.72 189 348.27 190 12,414.49 194 4,760.74 195 706.66 196 HOTEL/ MOTEL EXCISE TAX 8,750.00 367 1,155,358.90 410 6,153,575.27 510 46,709.19 520 521.41 630 1,165.80 690 1,528,693.35 GRAND TOTAL ALL FUNDS:10,050,951.86$ FLEX PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING GOVERNMENTAL MEDICAL/ DENTAL/ VISION INSURANCE ECONOMIC DEVELOPMENT STADIUM/ CONVENTION CENTER GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/ SEWER RIVERSHORE TRAIL & MARINA MAIN LITTER ABATEMENT REVOLVING ABATEMENT CEMETERY ATHLETIC PROGRAMS ANIMAL CONTROL SENIOR CENTER OPERATING MULTI-MODAL FACILITY C.D. BLOCK GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE Councilmember A SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Adam Lincoln, City Manager Griselda Garcia, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 1st day of April, 2024 that the merchandise or services hereinafter specified have been received and are approved for payment: March 14 to March 27, 2024 C I T Y O F P A S C O Council Meeting of: The City Council Page 21 of 67 AGENDA REPORT FOR: City Council March 27, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Richa Sigdel, Deputy City Manager City Manager SUBJECT: Resolution No.4438 Amendment to the 2024-2025 City Council Representation on Local & Regional Boards and Committees I. REFERENCE(S): Resolution Board and Committee Assignments List for City Council Appointments II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4438, confirming Mayor Serrano's amendment to the assignments of Councilmembers to various community boards and committees for the years 2024-2025. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: of number a on desired and/or required is representation Council City municipal and regional boards and committees. The practice of the City Council has been to make Council appointments to the various boards and committees on a biennial basis; thus, appointments generally are for a two- year term, but not limited to one term. Changes to these appointments, if necessary, can be made at any time by action of the Mayor with confirmation of the City Council. V. DISCUSSION: Park National Tri-Cities the Serrano has Committee Mayor amended representation and is seeking confirmation from Council by approval of the attached resolution. Page 22 of 67 Resolution – Amendment to 2024-2025 Council Assignments - 1 RESOLUTION NO. ____ A RESOLUTION CONFIRMING MAYOR SERRANO’S AMENDMENT TO THE ASSIGNMENTS OF COUNCILMEMBERS TO VARIOUS COMMUNITY BOARDS AND COMMITTEES FOR THE YEARS 2024-2025. WHEREAS, various boards and committees, serving both local and regional purposes, require representation by the Pasco City Council; and WHEREAS, the 2024-2025 Council Assignments was confirmed by Council through Resolution No. 4415, on January 16, 2024; and WHEREAS, Mayor Serrano, after consultation with Councilmembers, has declared an assignment amendment to the Tri-Cities National Park Committee reflected in the list attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the Pasco City Council hereby confirms the amendment to the respective boards and committees as listed in Exhibit A, attached hereto, until otherwise modified by action of the Mayor and City Council. Be It Further Resolved, that this resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _______, 2024. Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 23 of 67 CITY COUNCIL BOARD AND COMMITTEE ASSIGNMENTS - CALENDAR YEARS 2024-2025 Mayoral Appointments to Board and Committee Membership BOARD/COMMITTEE DAY TIME LOCATION REP ALT Ben-Franklin Transit Board 2nd Thursday 7:00 pm Ben-Franklin Transit Councilmember Grimm Councilmember Barajas Benton Franklin Community Action Connections 4th Thursday 5:30 pm 720 W. Court Street, Pasco Councilmember Barajas Mayor Pro Tem Milne Benton Franklin Council of Governments 3rd Friday 11:30 am Ben-Franklin Transit Councilmember Grimm Councilmember Harpster Franklin County Emergency Management Council 3rd Thursday, Quarterly 3:30 pm EMS Office Councilmember Grimm Councilmember Barajas Franklin County Law & Justice Council As called FC Courthouse Councilmember Perales Mayor Serrano Franklin County Solid Waste Advisory Committee 3rd Wednesday 1:00 pm 1110 Osprey Point, Pasco Mayor Serrano Good Roads & Transportation Association* 3rd Wednesday, Bi- Monthly 5:30 pm Clover Island/ Virtual Councilmember Perales Mayor Pro Tem Milne Hanford Area Economic Investment Fund 4th Monday 4:00 pm Ben-Franklin Transit Mayor Serrano Hanford Communities Governing Board (and ECA) 3rd Thursday, Quarterly 9:00 am Richland Council Chambers Councilmember Harpster Councilmember Grimm HAPO Center Advisory Board (Formally TRAC)* 4th Tuesday, Quarterly 5:00 pm HAPO Center 3 Representatives Councilmembers Blasdel & Perales; 1 City Resident LEOFF Disability Board 3rd Monday 6:00 pm City Hall - Pasco Conference Room Mayor Serrano & Mayor Pro Tem Milne Local Housing Trust Fund Oversight Committee As called Councilmember Harpster Councilmember Perales Lodging Tax Advisory Committee (LTAC) As called City Hall – Pasco Conference Room Mayor Serrano Councilmember Perales Mid-Columbia County Emergency Medical Services & Trauma Care Council 1st Monday, Even- Months 1:30 pm Zoom Meeting (contact Chair VanBeek at MVanBeek@ci.richland.wa.us Councilmember Barajas Councilmember Grimm Old Fire Pension Board 2nd Monday, Quarterly 6:00 pm City Hall - Pasco Conference Room Mayor Serrano Mayor Pro Tem Milne Parks & Recreation Advisory Board** 1st Thursday 5:30 pm City Hall - Council Chambers Mayor Pro Tem Milne Pasco Public Facilities District* 3rd Tuesday 4:00 pm City Hall - Council Chambers Councilmember Blasdel Councilmember Harpster PSD Skilled & Technical Advisory Committee** 2nd Thursday 4:30 pm Virtual Mayor Pro Tem Milne Reserve Officers Board 3rd Monday, as needed 5:30 pm City Hall - Pasco Conference Room Mayor Serrano Mayor Pro Tem Milne Tri-Cities National Park Committee 3rd Thursday 4:00 pm 7130 W. Grandridge Blvd, Kennewick Mayor Serrano Mayor Pro Tem Milne Tri-Cities Regional PFD Board As called Varies 3 Representatives (Council or PPFD Board Member) Councilmembers Barajas; Blasdel; Grimm TRIDEC Board of Directors 4th Thursday, Odd months 4:00 pm 7130 W. Grandridge Blvd, Kennewick Councilmember Harpster Councilmember Blasdel Visit Tri-Cities Board 4th Wednesday 7:30 am 7130 W. Grandridge Blvd, Kennewick Councilmember Blasdel Councilmember Harpster *Optional (Elective Official and/or Staff) **Voluntary (does not require elected official as representative) Revision Approved: _______ by Resolution No._____ Pa g e 2 4 o f 6 7 AGENDA REPORT FOR: City Council March 27, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Richa Sigdel, Deputy City Manager City Manager SUBJECT: Resolution No. 4439 - Service Agreement with TRIDEC I. REFERENCE(S): Resolution Services Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION:City the authorizing 4439, No. approve to move I Resolution Manager to execute and Industrial Recruitment Participant Agreement with the Tri-City Development Council (TRIDEC). III. FISCAL IMPACT: $30,000 annually IV. HISTORY AND FACTS BRIEF: Pasco (along with Kennewick, Richland and West Richland) has contracted with the Tri-City Development Council (TRIDEC) since the early 1990s for the provision of certain economic development services. Those services have evolved over the years, as has involvement of the Cities in the TRIDEC organization. Each City currently has a seat on the Board and the cities (as a group) are afforded one seat on the executive committee. Consequently, the Cities are directly involved in determining the direction of TRIDEC and coordinating TRIDEC's efforts with those of the Cities. The proposed Agreement spells out the various objectives to be pursued and services to be provided by TRIDEC on behalf of the cities toward economic development goals. Page 25 of 67 The most recent partnership agreement was executed in 2019, and expired at the end of 2023. The present proposal entails the renewal of said agreement, maintaining its core framework while incorporating necessary revisions to the Closing Deals section which clarifies the process for closing deals and public events. Additionally, a dedicated section delineating the financial commitments assumed by the City has been incorporated. The Agreement includes the continued commitment to pay $30,000 annually for TRIDEC services. V. DISCUSSION: Karl Dye, TRIDEC President & CEO, discussed the services agreement with Council at their March 25, 2024, Workshop. Staff recommends Council's approval of the proposed Agreement, as the City (on its own) could not provide the level of economic development services provided by TRIDEC. Page 26 of 67 Resolution - TRIDEC Industrial Recruitment Participant Agreement - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT WITH THE TRI-CITY DEVELOPMENT COUNCIL (TRIDEC). WHEREAS, the Tri-City Development Council (TRIDEC) represents economic development interests of the entire Kennewick-Richland-Pasco metropolitan area; and WHEREAS, TRIDEC has firmly established strong and effective marketing and industrial recruitment programs with additional financial assistance from the City of Pasco and other entities within the bi-county region; and WHEREAS, the City endeavors to renew participant agreement with TRIDEC concerning industrial recruitment efforts; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Industrial Recruitment Participant Agreement with TRIDEC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Industrial Recruitment Participant Agreement between the City of Pasco and the Tri-City Development Council as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Industrial Recruitment Participant Agreement on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 27 of 67 INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT Benton Franklin businesses, local governments, chambers of commerce, and other economic development agencies are intent on working cooperatively with the Tri-City Industrial Development Council, “TRIDEC,” to recruit new industry to the bi-county area. This agreement is between TRIDEC, the State’s designated Associate Development Organization (ADO) for Benton and Franklin Counties, and the City of Pasco, a local entity, both designated herein as “Participants” in the bi-county industrial recruitment program. Similar agreements are being secured between TRIDEC and the counties of Benton and Franklin, the cities of Kennewick, Richland, Pasco, and West Richland, and the Ports of Benton, Pasco, and Kennewick. MUTUAL OBJECTIVES The Participants seek to expand business activity, increase capital investment, and broaden employment opportunities in the bi-county area. To accomplish this, TRIDEC will coordinate a program to expand existing industrial employment and recruit new industries to Benton and Franklin Counties. While TRIDEC’s primary mission is industrial job creation, the Participants are also committed to supporting creation of new businesses, commercialization of technology, expansion of tourism, retail development, and other means of economic development. However, these important efforts are led by community-based economic development organizations other than TRIDEC. The Participants will establish roles and responsibilities for these functions with other agencies through separate agreements. The cities, counties, and ports may have occasion to pursue individual or collective industrial recruitment efforts beyond the confines of this agreement. To the extent these supplemental activities require a significant commitment of TRIDEC resources, they may as well be the subject of separate agreements. AGREEMENT The Participants will cooperate in the planning and implementation of activities to recruit new basic industry to the bi-county area. TRIDEC will coordinate this effort, making productive use of its own staff and volunteers, as well as personnel resources supplied by other Participants. The TRIDEC President is responsible for administering this agreement. The Entity designates Economic Development Manager (person or position) as its primary contact for the TRIDEC’s industrial recruitment program. Page 28 of 67 PROGRAM STRUCTURE The TRIDEC Board of Directors is ultimately responsible for setting business recruitment program policies. Cities, counties, and ports have full representation on the Board. The recommendations of the Board’s Commerce & Industry Committee and TRIDEC staff help shape these policies. The Department of Commerce and appointed officials from member local governments have opportunities for active involvement. The TRIDEC staff is responsible for administering the industrial recruitment program in cooperation with personnel from Participant agencies. TRIDEC functions as the Associate Development Organization for the Washington State Department of Commerce. TRIDEC also engages businesses, educational institutions, the Department of Energy and its contractors, the Tri-Cities Visitor and Convention Bureau, and other bi-county economic development agencies to effectively support its industrial recruitment program. The TRIDEC President/CEO and participating port, city, and county managers will endeavor to maintain effective coordination among the Participants. The Case Management Group, consisting of the TRIDEC Vice President for Commerce & Industry and designated staff from each Participant agency, will work together on an on-going basis to market, recruit, qualify, and service prospects. TRIDEC, in cooperation with the Participants, will accomplish the following objectives:  Industrial Recruiting Staff – Retain a qualified business recruiting staff to work with designated Participant agency personnel area.  Marketing Plan – Maintain and follow a formal, written plan to market to, identify, recruit, qualify, and service industrial prospects. Focus on target opportunities, including but not limited to agribusiness, environmental industries, I-5 Corridor businesses, metals industries, and back-office/telecommunication businesses.  Client Tracking System – Administer a client tracking system to manage and record prospect contacts. Encourage use of the system by all Participants.  Site/Facility Inventory – Develop and administer a data base including the following information for industrial sites and facilities available for recruited industries: site and structure plans, location, site dimensions and acreage, soil conditions and slope, transportation access, availability of utilities, zoning, neighboring land uses, ownership, and contact person.  Training – Provide effective industrial marketing training to Participant agency staff and community volunteers who come into contact with industrial prospects.  Measurement – Regularly monitor and report industrial recruiting progress using a mutually agreed measurement system that gauges program effectiveness. Page 29 of 67  Communications – Through its Internet WEB site and e-mail, printed reports, newsletters, media releases, and briefing sessions, keep all Participants and the general public adequately informed of industrial recruitment activities.  Annual Report – The year’s industrial recruitment accomplishments and plans for the coming year will be reported at TRIDEC’s annual meeting. HANDLING OF PROSPECTS Business and recruitment activities can begin with contacts originated through the Department of Commerce and referred to TRIDEC, directly by TRIDEC, or by a local entity. Contacts through TRIDEC: The following describes the handling of prospect cases when contact originates at TRIDEC or is referred to TRIDEC by the Department of Commerce:  TRIDEC will provide general information on the bi-county area and other data requested by the prospect. In response to the Prospect’s expressed interests, TRIDEC will also supply names of property owners and Participant contacts.  If the prospect indicates an interest in specific business locations, TRIDEC will notify the Department of Commerce Participants and property owners, share information gathered, make appropriate introductions, and assist in follow-up marketing as requested.  If the prospect indicates interest in specific sites, but requests confidentiality, TRIDEC will keep the Department of Commerce parties fully informed without revealing the identity of the prospect. This information will remain confidential until release by TRIDEC is authorized by the prospect.  When a prospect establishes formal discussions with a Participant and commits to a site in its jurisdiction, responsibility for managing the contact will be transferred from TRIDEC to that entity. TRIDEC will continue serving as the prospect’s community advocate and provide assistance as requested. Contacts at the Local Entity Level: This describes the handling of prospects when the contact originates with the local entity, or the entity has assumed responsibility for the case.  Local entities rely on TRIDEC to supply a variety of valuable industrial recruitment information and services. When a local entity receives a contact inquiry or is managing an industrial prospect and desires support from TRIDEC, it need only request such assistance. Page 30 of 67  It is not necessary for the entity to divulge the identity of a prospect to TRIDEC unless it elects to do so. If requested assistance requires disclosure of the prospect’s identity, TRIDEC will render such assistance while maintaining confidentiality.  If the local entity determines that dealing with a prospect exceeds its abilities, the prospect will be referred to TRIDEC for further handling.  If more than one local entity requests assistance with the same prospect, TRIDEC will so advise the Department of Commerce entities. Under this circumstance, subsequent requests for assistance must be mutually agreed upon by the Department of Commerce local entities before it is rendered by TRIDEC. CLOSING DEALS The Participants recognize shared responsibility in the complicated process of closing deals with industrial prospects. Care will be taken in each instance to properly define the division of authority and responsibilities. Offers on land costs, infrastructure extensions, utility charges, and other items will be made to prospects only by the authorized entity (i.e., property owner, city, port, or utility) or with its explicit consent. Public events such as media conferences, groundbreakings, and ribbon cuttings will be coordinated with the siting jurisdiction. The city in which the prospect will locate or expand its facility will be responsible for working with TRIDEC on logistics relating to these events. FINANCIAL COMMITMENT For the services herein above described, the City of Pasco agrees to pay TRIDEC the sum of Thirty Thousand Dollars ($30,000) for the twelve-month periods beginning January 1st and ending December 31st for each year the contract is in effect. Payments shall be made in equal quarterly installments and within 30 days upon City of Pasco receipt of invoices setting forth the services rendered. Page 31 of 67 TERM OF AGREEMENT This Agreement will be effective January 1, 2024 and remain in effect through December 31, 2026. It may be amended at any time by mutual agreement of Participants. The Agreement may be terminated at any time by mutual agreement or by either Participant for cause, failure to perform, or for other legitimate reasons. A ninety (90) day written notice to the Participant is required to effectuate a termination. CITY OF PASCO Date Signature of Authorized Official TRI-CITY DEVELOPMENT COUNCIL Date Karl Dye, President/CEO Page 32 of 67 AGENDA REPORT FOR: City Council March 26, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Angela Pashon, Assistant City Manager City Manager SUBJECT: Visit Tri-Cities Tourism Promotion Area Reserve Fund Request I. REFERENCE(S): Letter from Visit Tri-Cities dated February 29, 2024 2024 Work Plan II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the the 2024 Special Project Expenditures for the Tourism Promotion Area (TPA) in the amount of $176,100 to be funded from the TPA Reserve Balance. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Mr. Lewis, Visit Tri-Cities President and CEO presented the 2023 Annual Report also He plan. work year current and of outline an provided the requested approval to expend funding from the Tourism Promotion Area (TPA) Reserve Account. The TPA was formed in late 2004 to generate and administer the proceeds of a "per room night assessment" on hotels/motels in the Tri-Cities, imposed by the hotels themselves. The interlocal agreement (between Pasco, Kennewick and Richland) creating the TPA requires the annual budget, and any expenditures from the TPA reserve account, to first be approved by the City Councils. Page 33 of 67 V. DISCUSSION: The TPA "assessment" is remitted by the hotels to the State which, in turn, distributes it to the City in which it was collected. The City is obligated to pass the funds to the TPA for use, in accordance with the approved budget. The TPA Commission has voted unanimously to request the transfer of an additional $176,100 for special project expenditures for 2024 from the reserve account for the following: Marketing FAMs $ 15,000 Digital Mapping $ 15,000 Creative Production $ 75,000 TEAMS Conference $ 10,000 Meeting Planner FAM $ 20,000 State of Washington Tourism 2025 Conference $ 25,000 Washington Society for Association Excellence (WSAE) Bid Fees $ 7,500 Airport Tourism Information Kiosk & Digital Signage Updates $ 8,600 Total: $ 176,100 Kevin Lewis, President/CEO of Visit Tri-Cities, providing a presentation regarding the and Workshop Council 2024, 25, request the at staff funding March recommends approval of the request. Page 34 of 67 7130 W. Grandridge Blvd., Suite B Kennewick, WA 99336 509-735-8486 1-800-254-5824 www.VisitTRI-CITIES.com info@VisitTRI-CITIES.com February 29, 2024 Mr. Adam Lincoln City of Pasco P.O. Box 293 Pasco, WA 99301 Dear Mr. Lincoln: Thank you for the opportunity to present the Visit Tri-Cities 2023 Annual Report, 2024 Work Plan and to make a request to utilize Tourism Promotion Area (TPA) reserve funds to the Pasco City Council on Monday, March 25, 2024. On behalf of the Tri-City Regional Hotel-Motel Commission, Visit Tri-Cities would like to request the transfer of $176,100 from Tourism Promotion Area Reserve Account to be reinvested in additional tourism marketing projects. As a result of careful resource management and conservative budgeting, our TPA reserve account currently has $992,174 in funds available for reinvestment. These funds are in addition to the minimum reserve requirement of $500,000. The minimum balance was determined by the City Managers who participate at Commission meetings as Ex-Officios. It is the Commission’s position that once the reserve account reaches $500,000, any additional funds should actively be used to promote the Tri Cities as a destination, creating increased visitor spending in the community. In addition, capital investments and funding for destination development are often included in reserve requests. The projects under consideration this year accomplish these goals. Earlier this year, the Commissioners of the Tri-City Regional Hotel-Motel Commission voted in favor of re- investing $176,100 of the surplus revenues, for projects that include: high-end photo and video production, digital mapping, tourism education, promotions to increase leisure travel stays and funds to secure new conventions and sports tournaments. A summary of the projects and the associated expenditures is attached for your review. Again, thank you for your consideration and support of the tourism industry. I am available for any questions or comments you may have. Sincerely, Kevin Lewis President and CEO Enclosure Page 35 of 67 2024 Proposed TPA Reserve Investments Media FAMs $15,000 Familiarization (FAM) Tours serve as highly effective public relations tool for Visit Tri-Cities. Historically, these tours have primarily involved traditional media travel writers. However, there has been a shift towards including social media travel influencers in these tours. Collaborating with influencers presents a valuable opportunity to connect with new audiences on a personal level and convey an authentic and relatable perspective. Travel providers are increasingly partnering with influencers and exploring innovative ways to leverage the influence of bloggers, tastemakers, and lifestyle gurus to enhance their brand presence. In 2024, we have planned 12 FAMs, with 50% of them involving social media influencers. These tours will take place during the spring and summer. It is important to note that influencers typically expect most of their trip expenses to be covered by the host in exchange for promoting their experience. Consequently, working with influencers tends to be more costly compared to traditional media trips. Digital Mapping $15,000 Wander Maps is an innovative provider of interactive digital mapping services, collaborating with over 50 Destination Marketing Organizations (DMOs) throughout the United States. Currently, Visit Tri-Cities' website lacks a sophisticated mapping solution. Both visitors and locals have a strong affinity for maps, and an interactive map would greatly enhance their ability to discover attractions, plan their experiences, and explore the area. This map allows users to create itineraries, share them with others, click on points of interest, and zoom and pan for a more immersive experience. Wander Maps will integrate with SkyNav, a current platform on Visit Tri-Cities website, to offer an impressive mapping experience. By incorporating this solution into the organization's website, numerous benefits can be expected, including an enhanced user experience, valuable map analytics, increased engagement, informative experiences, and improved location-based marketing capabilities. valuable map analytics, increased engagement, informative experiences, and improved location-based marketing capabilities. Creative Production $75,000 In 2023, the allocated funds for creative production were used to film and create videos for the Annual Meeting. We successfully produced and presented our main manifesto, along with four videos showcasing different experience categories. This marked the beginning of Visit Tri-Cities' new strategic direction. We plan to continue using these videos, or parts of them, to promote our new experience categories. This year, we have identified all the necessary photo and video content to effectively support our five experience categories, as well as sports sales and convention/meeting sales. To obtain this content, staff will hire professional photographers and videographers on a quarterly basis. They will capture events, activities, and scenic shots during their respective times and seasons. These assets will be utilized for future use over an extended period. TEAMS Conference $10,000 Visit Tri-Cities is attending the 2024 TEAMS Conference & Expo in Anaheim, CA. This is the largest sports events industry tradeshow VTC staff attends with approximately 1,200 destinations, suppliers, and event rights holders. Staff is seeking to have a larger presence by upgrading the booth size, materials and Page 36 of 67 visual aids. City parks and recreation staff have confirmed their attendance to join the Visit Tri-Cities team to connect with prospective clients and promote the area’s venues. With both staff and city partners attending this year, the booth upgrade will give the Tri-Cities team an appropriate space to conduct one-on-one meetings, network and create more brand exposure. Meeting Planner FAM $20,000 The Convention Department will host an in-person Familiarization (FAM) Tour in the Tri-Cities for qualified meeting planners. Qualified planners will be invited to apply. Selection preference will be given to: 1) New Business i.e., events that are new to the Tri-Cities or have not taken place for more than five years; 2) Business taking place in shoulder season; and/or 3) Business large enough to impact multiple lodging facilities. State of Washington Tourism 2025 Conference $25,000 State of Washington Tourism (SWT), the official state tourism office, hosts an annual conference each year where Washington’s tourism industry professionals can convene for professional development, topical panel discussions, industry breakout sessions and networking. SWT is seeking an enthusiastic host destination for their 2025 Conference. Visit Tri-Cities will be submitting a bid to host the 2025 Conference. Destination host responsibilities include serving on the planning committee, arranging area Familiarization (FAM) Tours including transportation, arranging transportation for speakers and attendees, and coordinating for local art, culture and attractions to be showcased during the event. Hosting the conference in Tri-Cities gives us the opportunity to showcase our destination while educating key tourism partners on the unique attractions and assets we offer, as well as building on future opportunities for collaboration. Washington Society for Association Excellence (WSAE) Bid Fees $7,500 In 2018, the Tri-Cities was selected to host the 2021 WSAE Annual Convention, however due to COVID, the convention was postponed to 2024. Increasing the VTC original bid fee fund of $15,000 to $22,500 will enable Visit Tri-Cities to cover the rising costs of services required to sponsor the offsite reception and dinner. WSAE represents more than 225 association executives, staff specialists, and industry partners. The WSAE Annual Convention will provide VTC with an opportunity to showcase the Tri-Cities as a premier meeting and convention destination in the state. Airport Tourism Information Kiosk & Digital Signage Updates $8,600 Utilizing kiosks as part of Visit Tri-Cities’ in-market destination strategy has proven to be effective. These kiosks serve as virtual concierges, offering visitors real-time information. To fully optimize our airport kiosk and digital signage, it is necessary to update the visuals and incorporate real-time upgrade capabilities. Total All Requests: $176,100 Page 37 of 67 THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM. Work Plan 2024 STRATEGIC SALES • Successfully host Washington Society for Association Excellence (WSAE), National Horseshoe Pitchers Association (NHPA), and IRONMAN events. • Increase room nights booked by 15% over 2023. Achieve 45,000 room nights booked. • Generate and submit 230 sales leads (Request for Proposals) to industry partners. • Host three sales missions featuring customer appreciation events and appointments with planners. • Attend five lead producing conferences to meet with decision makers and promote the Tri-Cities as a destination of choice for conventions and sports events. Conferences include TEAMS, Sports ETA, S.P.O.R.T.S. Relationship Conference, Esports Travel Summit, WSAE, Meeting Planners International, and Northwest Event Show. • Host three appreciation events for meeting planners and sports events organizers. • Utilize contracted platforms and tools to full potential. • Conduct Director of Sales meetings to support and coordinate efforts with local tourism-related businesses. • Work with Tri-Cities Sports Council members, including athletic directors, sports venue directors, and community leaders to create attractive proposals for high school athletic district and state-wide championships. • Coordinate venue costs and accommodation pricing for tournament directors and meeting planners. • Secure hotel room blocks and complimentary rooms as needed to secure events. EFFECTIVE MARKETING • Successfully promote and communicate WSAE, NHPA, and IRONMAN. Promotion and communication will occur through social media, our website, press releases, media press kits, advertising, etc. • Launch new strategic messaging across all platforms and media. • Strategically create and launch digital ad campaigns throughout the year to attract targeted visitors in each of the core experiences. Tactics include CTV/OTT, blended video and digital display. • Acquire fresh photo and video assets to enhance each core experience, including important events, activities, locations, and seasons. Quarterly shoots will be conducted throughout 2024 to document yearly events, entertainment, weather-related content, and more. These updated resources will assist in effectively narrating our destination’s story, fostering emotional connections, sparking inspiration in viewers, and offering a virtual experience. • Utilize public relations to raise awareness and generate interest in our destination. Tactics include 12 FAMs (familiarization tours) by traditional media placements (50%) and by social media influencers (50%). Other tactics include social media, press releases, and interviews. • Rebuild and launch VTC website Q3. Revamp the website to reflect our updated strategic approach and highlight essential messaging. Strategies involve implementing a user-friendly and intuitive navigation system to assist visitors in their travel decision-making process. Utilize captivating visuals to effectively display and endorse the destination, along with a streamlined design for improved aesthetics. • Use VTC dashboard to track and report key metrics for all marketing components. Enhance dashboard reporting to encompass all marketing aspects such as PR, social media, website, etc., in order to present a more comprehensive and comprehensible depiction of the data shared with stakeholders and staff. • Design and distribute new 2024 Annual Visitors Guide. In designing the new 2024 Annual Visitors Guide, our primary focus will be on ensuring alignment with our revised strategic approach and emphasizing core messaging throughout. The content will be structured according to our five experience categories, incorporating human interest narratives to engage readers. • Utilize contracted platforms and tools to full potential. BrandFolder serves as a repository for our digital assets and logos. In the upcoming year, we plan to transfer all pertinent assets to the platform and incorporate new assets as well. Utilize other platforms to streamline work flow and communication strategies. • Improve internal and stakeholder communication. • Internal: 1. Implement the Asana project management platform company-wide to enhance internal communication and streamline workflow. 2. Distribute the updated Brand Book to enlighten staff about our brand significance and core values. • Stakeholder: 1. Enhance the VTC dashboard to offer stakeholders a clearer insight into the performance of our initiatives and their contributions to our city’s tourism endeavors. 2. Partnering with Datafy as our digital media collaborator will enable us to gather data on return on ad spend and attributions, significantly enhancing the visibility of our digital marketing efforts. 1 Page 38 of 67 THE FOLLOWING IS A SUMMARY OF VISIT TRI-CITIES ACTIVITIES TO SUPPORT TOURISM. Work Plan 2024 COLLABORATIVE DESTINATION DEVELOPMENT • Successfully leverage WSAE, NHPA, and IRONMAN Events • Coordinate and manage efforts of the Tri-Cities Rivershore Enhancement Council (TREC), including advancing the Cable Bridge Lighting Project and creating a webpage to track and report all TREC related projects and developments. • Provide direction and guidance for recommendations outlined in the Rivershore Master Plan II. • Coordinate efforts of the Tri-Cities National Park Committee and collaborate with partner agencies to establish a community vision for the Manhattan Park National Historical Park (MAPR), establish a friends group entity and support Park related initiatives. • Promote the National Park Service American WWII Heritage City designation, B Reactor virtual tours, and available MAPR tours. • Provide direction and guidance for recommendations outlined in the Sports Facilities Market Analysis and Feasibility Study. • Manage the cooperative efforts of the Wine Tourism Council serving wineries, wine-related venues, hotels, restaurants, and transportation providers in Benton and Franklin counties. • Support initiatives to expand or enhance critical convention facilities and event venues. • Engage in tourism related initiatives with the Tri-Cities Strategic Alliance (TRIDEC, the Tri-City Regional Chamber and the Benton-Franklin Council of Governments) to facilitate action on regional projects that will help shape the future of our region. • Work with TRIDEC and the Tri-City Regional Chamber of Commerce to support business and economic development initiatives. • Participate and provide leadership in tourism industry organizations such as Washington State Destination Marketing Organization (WSDMO), State of Washington Tourism, Destination Marketing Association (DMA West), and Destinations International (DI). • Collaborate with Federal and State Legislators on tourism related priorities. PROACTIVE COMMUNITY ENGAGEMENT • Successfully engage community in hosting WSAE, NHPA, and IRONMAN events. • Establish and maintain an engaging and meaningful membership program to recognize, support, and promote tourism related businesses and the partner organizations that support the mission and strategic pillars of our organization. • Develop and produce a corporate sponsor media kit to outline opportunities and benefits. • Host the 2024 Annual Meeting to provide inspiration, education, tourism reports, and outlook to our stakeholders and partners. • Promote local tourism businesses and attractions through VisitTri-Cities.com. • Provide key data to keep members up to date on industry trends, opportunities and events through regular newsletter communications. • Promote local businesses to convention and sports participants through the “Show Your Badge” program. • Create member benefit programs to support tourism employment, recruiting, and workforce development. • Provide materials to local companies to enhance their recruitment and employee relocation efforts. • Manage the cooperative efforts of the Tri-Cities Sports Council serving high school athletic directors, municipal recreation departments, local sports clubs, and sports officials. • Secure volunteers for signature events taking place in the Tri-Cities. INNOVATIVE & MEANINGFUL OPERATIONS • Manage and operate the Tri-Cities Visitor Center, providing a place for visitors and residents to gather information on local attractions, services, and tourism-related businesses. • Promote the Visitor Guide and other publications highlighting the community, attractions, and activities to promote the Tri-Cities as a preferred travel destination. • Support and interact with estimated 5,000 written and telephone requests for information on the Tri-Cities. • Produce the Tri-Cities Calendar of Events. • Offer a “Hot Dates” program to assist visitors in finding accommodations during high-demand dates. • Maintain the Satellite Visitor Centers with visitor information, maps and brochures. • Provide visitor services and maintain the interactive Tri-Cities kiosks at the Tri-Cities Airport and Three Rivers Convention Center. • Promote and manage the Tri-Cities “Excellence in Service” program to inspire customer service region-wide. • Produce sustained and consistent tourism growth by preserving our position as an employer of choice through energizing work, professional growth and thoughtful adoption of effective employee retention initiatives. • Operate and perform as a globally accredited organization as recognized by Destinations International and the Destination Marketing Accreditation Program (DMAP). • Maintain efficient and healthy fiscal stability and related practices. 2 Page 39 of 67 AGENDA REPORT FOR: City Council March 5, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Jacob Gonzalez, Director Community & Economic Development SUBJECT: Public Hearing & Ordinance No. 4710 - Right-of-Way Vacation at Pasco School District No. 1 Orion High School (VAC 2023-003) I. REFERENCE(S): Ordinance Vicinity Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: HOLD A PUBLIC HEARING MOTION:I move to adopt Ordinance No. 4710, vacating a portion of East Salt Lake Street right-of-way in Blocks 20 and 21 of Frey's Addition to Pasco, Washington, and waiving the requirements for an appraisal, title report, and payment of compensation and, further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In November of 2023, applicant Amanda Whitehead of Knutzen Engineering, acting on behalf of Pasco School District No. 1, submitted a Special Permit application (SP 2023-013) to locate a Career and College Academy High School at the Northeast corner of the North Utah Avenue and East Salt Lake Street intersection (Parcel No. 113474050). The proposed project associated with the special permit application includes the construction of a new Pasco School District Career and College Academy High School. The school will consist of approximately 75,000 square foot facility, with capacity for 600 students, grades 9-12. A map of the project location can be found in Vicinity Map. Page 40 of 67 As a part of the school construction project, the applicant requested the vacation of a portion of East Salt Lake Street right-of-way in Blocks 20 and 21 of Frey's Addition to Pasco. Staff processed the petition in accordance with requirements of Pasco Municipal Code 12.40.030. On March 4, 2024, City Council passed Resolution No. 4431, setting 7:00 p.m., Monday, April 1, 2024, as the date for a public hearing to consider this vacation request. V. DISCUSSION: Chapter 12.40 of the Pasco Municipal Code (PMC) establishes the procedure and criteria for consideration and determination of vacation of streets, alleys, and access easements related to street, pedestrian, or travel purposes for public use. The applicant is requesting a vacation of a portion of East Salt Lake Street abutting the project site, as shown in Exhibit A. In evaluating the proposed street right-of-way vacation according to the PMC Section 12.40.070(1)-(4). Staff have determined that the requested vacation of the right-of-way will not adversely affect traffic accessibility and circulation or within the City as a whole; is not contemplated or needed for future use; no abutting property will become landlocked or have access substantially impaired; and the public needs shall not be adversely affected and the vacation will provide a public benefit or serve a public purpose, or in conflict with adopted transportation plans. Staff has evaluated this proposition, and recommends that it is in the best interest of the City to move forward with the proposed vacation. Page 41 of 67 Ordinance VAC 2023-003 - 1 FILED FOR RECORD AT REQUEST OF: City of Pasco, Washington WHEN RECORDED RETURN TO: City of Pasco, Washington Attn: City Clerk 525 North 3rd Avenue Pasco, WA 99301 ____________________________________________________________________________ ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, VACATING A PORTION OF THE NORTHERLY RIGHT -OF-WAY OF EAST SALT LAKE STREET RIGHT-OF-WAY IN BLOCKS 20 AND 21 OF FREY’S ADDITION TO PASCO, WASHINGTON. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way (ROW); and WHEREAS, a petition for vacating a portion of the Northerly Right-of-Way of East Salt Lake Street in Blocks 20 and 21 of Frey’s Addition to Pasco has been submitted to the City by owners of more than two-thirds of the properties abutting the portion of the right-of-way to be vacated per Pasco Municipal Code (PMC); and WHEREAS, on March 4, 2024, pursuant to the PMC Section 12.40.040, the City passed Resolution No. 4431, setting a public hearing for the proposed vacation; and WHEREAS, pursuant to PMC Section 12.40.050, appropriate notice was given of the public hearing related to possible vacation of the public right-of-way; and WHEREAS, the City held a public hearing on the proposed vacation on April 1, 2024; and WHEREAS, the vacation process provided in PMC Chapter 12.40 requires a title report, and an appraisal of value and compensation unless waived by the City Council; and Page 42 of 67 Ordinance VAC 2023-003 - 2 WHEREAS, pursuant to PMC Section 12.40.120(2) the City may waive the requirement for a title report, an appraisal of value and compensation if one or more of the following are applicable: the vacation is initiated by Council Resolution; the vacation is at the request of the City; the Council had previously determined that the right-of-way is not essential to public traffic circulation and is available for vacation; the grant of a substitute right-of-way has value as a right- of-way at least equal to the right-of-way to be vacated; or the resulting benefit to the community of the project requiring the vacation outweighs the appraised value of the right-of-way to be vacated; and WHEREAS, the proposed vacation does meet the above listed criteria for waiver of the requirements for a title report, an appraisal of value, and compensation pursuant to PMC Section 12.40.120(2)(e) as it was acquired without cost to the City and the resulting benefit to the community, in terms of increased traffic safety will outweigh any value of the vacated right-of- way; and WHEREAS, the City Council may approve a right-of-way vacation upon making findings pursuant to PMC Section 12.40.070(1)-(4), that the vacation of the right-of-way will not adversely affect traffic accessibility and circulation within the immediate area or with the City as a whole; is not contemplated or needed for future use; no abutting property will become landlocked or have access substantially impaired; and the public needs shall not be adversely affected and the vacation will provide a public benefit or serve a public purpose; and WHEREAS, the City Council finds that the required criteria of the PMC Section 12.40.070(1)-(4) have been met; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a portion of right-of-way, as described below and as depicted in Exhibit A be and the same is hereby vacated: That parcel of land being a portion of the Northerly Right-of-Way of East Salt Lake Street, located in a portion of the Southeast Quarter of the Southeast Quarter of Section 20, Township 9 North, Range 30 East, Willamette Meridian, Franklin County, Washington, described as follows: Beginning at the Southeast corner of Block 20 of “Frey’s Addition” according to the plat thereof recorded under Volume B of Plats at Page 16, records of Franklin County, Washington; Page 43 of 67 Ordinance VAC 2023-003 - 3 Thence South 70°08'52" West along the Southerly line of said Block 20 and Block 21 and portions of vacated alley ways, 541.39 feet; Thence South 64°51'09" East, 14.14 feet to a point 10.00 from when measured at right angles to the Southerly lines of said Blocks 20 and 21; Thence North 70°08'52" East, parallel with and 10.00 feet from when measured at right angles to the Southerly lines of Blocks 20 and 21, 527.94 feet to the East line of said Southeast Quarter; Thence North 00°47'42" West along the East line of said Southeast Quarter, 10.58 feet to the POINT OF BEGINNING; Containing 5346 sq ft Together with and subject to easements, reservations, covenants and restrictions apparent or of record. Section 2. That the City shall retain an easement and the right to exercise or grant easements adjacent to East Salt Lake Street. Section 3. That pursuant to PMC Chapter 12.40, the City Council does hereby waive the requirements for an appraisal, title report, and compensation for the vacated right-of-way. Section 4. That a certified copy of this Ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 5. Severability. If any section, subsection, sentence, clause, phrase, or word of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or constitutionality of any other section, subsection, sentence, clause, phrase, or word of this Ordinance. Section 6. Corrections. Upon approval by the city attorney, the city clerk or the code reviser are authorized to make necessary corrections to this Ordinance, including scrivener’s errors or clerical mistakes; reference to other local, state, or federal laws, rules, or regulations; or numbering or referencing of ordinances or their sections and subsections. Section 7. Effective Date. This Ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 44 of 67 Ordinance VAC 2023-003 - 4 PASSED by the City Council of the City of Pasco, Washington this ____ day of ____________, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Published: _____________________________ Page 45 of 67 \ EXHIBIT "A" JOB NO: 23-215 DATE: 10-24-23 ...> --0 �� �� � < �.> 0 ID O' CURVE RADIUS C5 25.00' RIGHT -OF -WAY --t-----,....;::==:���-DEDICA Tl ON - NOT TO SCALE CURVE TABLE DELTA ARC DIST. 23°34'44" 10.29' PASCO SCHOOL DISTRICT NO. 1 PARCEL NO. 113474050 9.50 ACRES CHORD BEARING CHORD DIST. S 31 °38'32" E 10.22' BLOCKS 20, 21, 36 AND 37 AND VACAlED NEVADA. PUEBLO AND ALLEY WAYS OF •FREY"s ADDITION• (B-16) SOUTHEAST CORNER OF BLOCK 20 10' RIGHT-OF-WA VACATIO �1 dff)f �o•Ou ,,:.i� ? p.,B-�0,oo'\ ,-:;/ - \ y;p._B-��to s0 \ \\:.l \ ct'-\ ? p._B. o\OA-'\ ,\:.is \ -" -0 -" )> t.,.J ;a ()1 0 ()1 rTJ o,0 ---.J Page 46 of 67 Pa g e 4 7 o f 6 7 AGENDA REPORT FOR: City Council March 27, 2024 TO: Adam Lincoln, City Manager City Council Regular Meeting: 4/1/24 FROM: Richa Sigdel, Deputy City Manager City Manager SUBJECT: Resolution No. 4440 - Setting a Public Hearing for the Dissolution of the Downtown Pasco Development Authority I. REFERENCE(S): Proposed Resolution for Public Hearing Ordinance 3985 - Creation of DPDA II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 4440, fixing a date and place for public Downtown the of hearing the on Pasco dissolution Development Authority and directing that the notice thereof e given in a manner required by law and the Charter. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: In December 2010, the City Council established a Public Development area. Downtown the of revitalization to spearhead (PDA) Authority the Additionally, the PDA was tasked with managing the Pasco Specialty Kitchen and Farmer’s Market and promoting the utilization of the façade improvement program funded through the Community Development Block Grant allocation. In May of 2011, the board formed a non-profit and obtained its non-profit corporation license in Washington State, followed by the appointment of a full Board in July of the same year. In 2012, they achieved its 501(c)(3) tax-exempt status. In January of 2015, it was officially designated as a Washington State Main Street member, entitling the nonprofit to certain benefits, such as the ability to receive donations with donors receiving a 75% credit against applicable B&O Page 48 of 67 taxes. In recent years City has contributed $100,000 per year on average, much of this Tax Utility State by the was 75%) (approximately amount offset reimbursement program. The Downtown Pasco Development Authority (DPDA) recently received an audit of and funds management the regarding issues highlighting report compliance with grant requirements and state laws. The audit revealed a significant number of invoices lacking sufficient documentation, raising doubts about the validity of expenses attributed to business purposes. Additionally, the agency failed to adhere to grant requirements and validate grant eligibility for recipients. Furthermore, shortcomings were identified in the implementation of proper Public Open the with compliance and processes receipting cash Meeting Act (OPMA) as mandated by state laws for all public agencies. Biennial audits conducted by the Office of Washington State Auditor (SAO) have and documentation in highlighted DPDA's consistently deficiencies financial management. The audits for the years 2020, 2021, and 2022 revealed recurring issues, exacerbating concerns about the agency's operational effectiveness and overall trust. Moreover, the failure to meet OPMA and grant requirements represents new challenges for the organization. As a public development authority with a Board, the City's role in overseeing the agency's day-to-day operations is limited. The City Council appoints the Board Members for DPDA who in turn are responsible for employing an Executive Director to run the operations. The City is responsible for ensuring that the goals set forth by the City for the funds being disbursed to DPDA were met per the terms of the funding agreement. The City has extended offers to provide training and assistance in establishing financial controls and structures. Unfortunately, and position Director Executive in turnover significant the organizational culture issues appear to have hindered the establishment of a disciplined and efficient organization. Following the resignation of the last Executive Director, the City reassumed responsibility for critical services previously managed by DPDA, such as the Pasco festivals, various and Kitchen, Pasco Market, Farmer's Specialty ensuring continued service to the community. The City will continue to work with the State Auditor's Office and any other relevant authority to fully account for the DPDA finances. V. DISCUSSION: Considering the significant investment made by the City to revitalize the Page 49 of 67 downtown core, it is imperative to uphold public trust in local agencies. Regrettably, DPDA has failed to maintain this trust both with the public and with the City. Taking into account these circumstances, staff recommends that the Council consider the dissolution of DPDA. Staff recommends that Council hold a public hearing regarding the possible dissolution of the DPDA at their next regular Meeting scheduled for April 15th. Page 50 of 67 Resolution – PH for DPDA Dissolution - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, FIXING A DATE AND PLACE FOR A PUBLIC HEARING ON THE DISSOLUTION OF THE DOWNTOWN PASCO DEVELOPMENT AUTHORITY AND DIRECTING THAT NOTICE THEROF BE GIVEN IN A MANNER REQUIRED BY LAW AND THE CHARTER. WHEREAS, the City Council of the City of Pasco created the Downtown Pasco Development Authority (DPDA) through Ordinance No. 3985 on December 20, 2010; and WHEREAS, the City Council amended the DPDA Charter on July 5, 2016, by Ordinance No. 4306; and WHEREAS, in recent years, the DPDA has had significant challenges in reasonably accomplishing their intended purpose and the City Council wishes to hold a public hearing as required by the Charter to determine if the DPDA is to be dissolved; and WHEREAS, Section 13 of the Charter states that if the City Council by majority vote makes an affirmative finding that dissolution is warranted for any reason, the existence of the Downtown Pasco Development Authority may be terminated by Ordinance of the City Council adopted at or after a public hearing, held with notice to the Directors of the Authority and affording them a reasonable opportunity to be heard and present testimony. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the public hearing on the dissolution of the Downtown Pasco Development Authority will be held on Monday, April 15, 2024, at 7:00 p.m., local time in the Council Chambers, City Hall, 525 N Third Avenue, Pasco, Washington. The City Clerk is instructed to cause notice to be given by publication as required by law and the Charter. Be It Further Resolved, that this Resolution shall take effect immediately. Page 51 of 67 Resolution – PH for DPDA Dissolution - 2 PASSED by the City Council of the City of Pasco, Washington, on this ___ day of _____, 202_. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 52 of 67 Page 53 of 67 Page 54 of 67 Page 55 of 67 Page 56 of 67 Pa g e 5 7 o f 6 7 Page 58 of 67 Page 59 of 67 Page 60 of 67 Page 61 of 67 Page 62 of 67 Page 63 of 67 Page 64 of 67 Page 65 of 67 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure including, but not limited to: • Completion of Transportation System Master Plan and design standard updates to promote greater neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.; connectivity, walkability, aesthetics, sustainability, and community gathering spaces. • Completion of the Parks, Recreation and Open Space Plan and development of an implementation strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address the needs of the growing population. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including, but not limited to: • Adopting policies and strategic investment standards to assure consistency of long-range planning to include update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new development, e.g.; schools, traffic, parks, and fire. COMMUNITY TRANSPORTATION NETWORK Promote a highly functional multi-modal transportation system including, but not limited to: • Application of the adopted Transportation System Master Plan including development of policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency, and safety. COMMUNITY SAFETY Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment including, but not limited to: • Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the current Washington State Rating Bureau Class 3 community rating. • Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance with legislative mandates. ECONOMIC VITALITY Promote and encourage economic vitality including, but not limited to: • Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes, phased sign code update, and development regulations and standards. • Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use Plan such as Downtown and Broadmoor Master Plans. • Development of an Economic Development Plan, including revitalization efforts. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion, and image including, but not limited to: • Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities to further inclusivity, community engagement, and inter-agency and constituent coordination efforts. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events within the community. Page 66 of 67 CALIDAD DE VIDA Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a: • Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones comunitarias. • Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de implementación para mejorar tales servicios justamente a lo largo de la comunidad. • Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las necesidades del aumento en la población. SOSTENIBIILIDAD FINANCIERA Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no limitado a: • Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios. RED DE TRANSPORTACION COMUNITARIA Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a: • Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas, y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. SEGURIDAD COMUNITARIA Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo incluyendo, pero no limitado a: • Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de Washington. • Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud mental, el uso de programas para navegar los recursos, y otros esfuerzos. • Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el control de crímenes, y el cumplimiento con los mandatos legislativos. VITALIDAD ECONOMICA Promover y fomentar vitalidad económica incluyendo, pero no limitado a: • Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los estándares. • Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a los Planes del Centro y de Broadmoor. • Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no limitado a: • Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de coordinación de los constituyentes. • Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro de la comunidad. Page 67 of 67