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HomeMy WebLinkAbout4432 Resolution - RH2 Engineering Inc PSA - Water System PlanResolution - PSA for RH2-Water System Plan- 1 RESOLUTION NO. 4432 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RH2 ENGINEERING, INC FOR THE WATER SYSTEM PLAN. WHEREAS, the City of Pasco (City), owns and operates a municipal water system for domestic use; and WHEREAS, potable drinking water is regulated by the Washington State Department of Health (WADOH); and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into a Professional Services Agreement (PSA) with RH2 Engineering, Inc.; and WHEREAS, the City of Pasco issued a Request for Qualifications (RFQ) related to its need for professional services for the Comprehensive Water System Plan as required by RCW 39.80.030 on February 9, 2023; and WHEREAS, the City of Pasco received one response from RH2 Engineering, Inc. to be selected pursuant to RCW 39.80.040; and WHEREAS, the City of Pasco, pursuant to RCW 39.80.050(1), negotiated a fair and reasonable PSA with RH2 Engineering, Inc based on the estimated value of the services including their scope, and professional nature; and WHEREAS, the City of Pasco hereby finds that RH2 Engineering, Inc. is qualified to perform the necessary services for the Water System Plan project and the negotiated contract is both fair and reasonable for an amount not to exceed $427,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the Professional Services Agreement and Scope of Services between the City of Pasco and RH2 Engineering, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said PSA on behalf of the City of Pasco; and to make minor substantive changes necessary to execute the PSA. Be It Further Resolved, that this Resolution shall take effect immediately. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 Resolution - PSA for RH2-Water System Plan- 2 PASSED by the City Council of the City of Pasco, Washington, on this 18th day of March, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Krystle Shanks, CMC Kerr Ferguson Law, PLLC Deputy City Clerk City Attorneys DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 1 of 9 PROFESSIONAL SERVICES AGREEMENT Amendment to City of Pasco’s Water System Plan Agreement No. 24-012 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as “City”, and RH2 Engineering, Inc., hereinafter referred to as “Consultant,” on the _______ day of _______________, 2024. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant’s current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the development of the Amendment to the City’s current Water System Plan; and WHEREAS, the City’s Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant’s performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant’s Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the “Project”). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by December 31, 2028. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 2 of 9 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendere d by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $426,195.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant’s activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant’s activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 3 of 9 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents, or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings, and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as “work product,” shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as “confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated as such. 5.2 In the event of Consultant’s default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW “Public Records Act.” All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 4 of 9 additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protecte d work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City’s sole discretion, may be detrimental to the City’s interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 5 of 9 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant’s delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant’s maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant’s profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 6 of 9 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ☒ $2,000,000 each occurrence; and ☒ $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ☒ $2,000,000 per claim; and ☒ $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant’s Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 9.3.1 The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 7 of 9 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker inv olved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 8 of 9 only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: For the City: For the Consultant: Maria Serra, P.E., or designee Interim Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 serram@pasco-wa.gov Paul Cross, P.E., or designee Principal 114 Columbia Point Dr, Suite C Richland, WA 99352 pcross@rh2.com 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RH2 Engineering, Inc. – PSA #: 24-012 Amendment to City of Pasco’s Water System Plan Version 01.23.24 Page 9 of 9 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Adam R. Lincoln, City Manager RH2 ENGINEERING, Inc. Paul Cross, P.E. – Principal ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: Kerr Ferguson Law, PLLC, City Attorney DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 1 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Scope of Work City of Pasco Water System Plan Amendment March 2024 Background This Scope of Work includes tasks to prepare an early action (Phase 1) amendment to update the City of Pasco (City) Water System Plan (WSP) and evaluate the ability of the water system to meet the needs of existing and projected future water system customers throughout the 20-year planning period. Based on the current planning requirements of Washin gton Administrative Code (WAC) Chapter 246-290, the City WSP must be updated every 10 years with the current plan expiring on March 21, 2027. WAC 246-290-100 (11) indicates that an amendment may be submitted to the Washington State Department of Health (DOH) for approval at any time, but an amendment does not alter the approval period and a complete update will be required by the expiration date. Phase 2 is a future phase that will incorporate additional years of data and projections together with the Regional Water Forecast and Conservation Plan (RWFCP) needed for a full 10-year plan approval near the time when the current plan expires. The Quad-City Water Right (QCWR) was developed with the expectation that all four Cities, (Pasco, Kennewick, Richland, and West Richland) would coordinate their plans from a scheduling perspective with the RWFCP. The Cities share the QCWR issued under Surface Water Permit No. S4 -30976P on September 15, 2003. The RWFCP is scheduled to be updated in 2026 in advance of the WSP required updates. The supplemental tasks to perform a more detailed evaluation of the existing water system will support the development of an accurate and cost-effective Capital Improvement Program (CIP) for the WSP together with analyzing which water rights should be dedicated to the potable versus non-potable irrigation systems. RH2 will perform the services described up to the amounts included in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually determined by the City and RH2. RH2 will not need to provide hard copies of deliverables to the City and documents will be provided in electronic format (PDF). Phase 1 – WSP Amendment Task 1 – Project Management, Data Collection, and DOH Coordination Objective: Manage the RH2 project team, files, and records. Monitor the Scope of Work and budget and provide monthly invoices. Assist the City in collecting data for the water system planning process. Approach: Review work for consistency with this Scope of Work, monitor budget spent, and manage the RH2 team. EXHIBIT ADocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 2 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Prepare monthly progress reports documenting the work completed for each month to be included with the monthly invoice. Maintain project records and files. Attend a pre-planning conference with the City and DOH staff. Coordinate with City staff during the data collection and WSP development process. This includes coordinating via telephone, submitting the list of data needed, and reviewing data provided by the City. Attend one (1) meeting with City staff to review collected data. Attend weekly meetings with the City project manager to assist with questions and update progress on water system planning near-term needs. The level of effort for this task is estimated to be fifty (50) hours. Assumptions: • To reduce the level of effort needed to update the WSP, RH2 will rely on the accuracy and completeness of existing information, data, and materials provided by the City and others in relation to this Scope of Work. • Weekly meetings with City project manager will be virtual, may vary in length and may be skipped some weeks if no exchange of information is needed. RH2 Deliverables: • Monthly progress briefing of work completed to be included with invoice. Project records filed. RH2 team coordination. • Attendance at one (1) meeting with the City and DOH staff, and coordination via telephone and email with DOH. Attendance at one (1) meeting with the City staff to review collected data. Task 2 – Land Use and Population Objective: Review planning-related documents and identify impacts on the City’s water system for use in the WSP. Approach: Prepare and review an inventory of related plans to provide a summary of the impacts or constraints on the water system, including the 2018-2038 City of Pasco Comprehensive Plan and the 2021 Franklin County Comprehensive Plan and review how the Growth Management Act (GMA) impacts the City. Complete DOH’s Consistency Statement Checklist for each planning agency with which the WSP must be consistent, including local and Franklin County (County) planning jurisdictions. Identify existing and future land use patterns in and adjacent to the City and their impacts on existing and future facilities and water sources for the water system. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 3 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Identify current and projected housing trends and household sizes within the City’s service area based on available information from City staff, as well as County and state population data. Include a table of 10-year and 20-year population projections for both the City and the water service area that comply with the GMA. Additional planning periods will be included and presented for years 2037, 2038, and 2047, to reflect potential 10- and 20-year planning periods for the City’s forthcoming 2027 WSP. Prepare a color figure of the City’s land use. RH2 Deliverables: • Descriptions and figures of planning data for City review and comment for the WSP. Task 3 – Water Demands Objective: Review historical water use and forecast future water demands of the system. Approach: Tabulate monthly totals of metered consumption for each customer class and the average number of accounts in service for each year from 2015 through 2023 based on available information provided by the City. Identify the seasonal variations in consumption for each customer class. Tabulate ten (10) to twenty (20) of the largest water users and the total water use of each for the year 2023. Tabulate monthly and yearly totals of water supply from each supply facility from 2015 through 2023. Calculate per capita demands based on the average day demand and water system population data from 2015 through 2023. Calculate the number of equivalent residential units (ERUs) within the system based on the water consumption and supply data. Identify the total amount of distribution system leakage from 2015 through 2023. Calculate the 3-year rolling average of the distribution system leakage (DSL). Tabulate total consumption of customers within each pressure zone based on the hydraulic model and the parcel-consumption database provided by the City. Calculate the system average day demand based on the yearly water supply data from 2015 through 2023. Estimate the system’s peak day and peak hour demands. Prepare a table of general fire flow requirements of each land use classification and identify buildings with the largest fire flow requirements within the service area. Document the historical demands from 2015 through 2023. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 4 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Document the current and past efforts for water use efficiency (WUE) and their impact on water demand over the past ten (10) years. Describe the WUE improvements. Develop annual demand projections for the first ten (10) years and projections for year twenty (20) based on projected water system population data and historical per capita demands. Demand projections shall be tabulated with and without additional water use reductions from the proposed WUE program. Additional planning periods will be included and presented for years 2037, 2038, and 2047, to reflect potential 10- and 20-year planning periods for the City’s forthcoming 2027 WSP. Describe the basis for and results of the existing and future water demand evaluation. Evaluate, describe, and prepare a graphic or table to demonstrate the seasonal variations in consumption patterns for each customer class. Document the results of the demand analysis in summary tables and the chapter text. RH2 Deliverables: • Descriptions and tables of historic and projected demand data for City review and comment. Task 4 – Water Source and Water Rights Objective: Identify the City’s results of recent change applications and prepare an inventory of existing water sources and water rights. Approach: Summarize the City’s current water rights. Perform a water rights evaluation that compares current water rights with existing and projected demands on a pressure zone or operating area basis. Document water supply characteristics and effects from existing and projected future water use on the water quantity and quality of the bodies from which the City withdraws supply. Describe water supply characteristics by identifying seasonal source variability, water rights limitations, water reliability, and legal constraints. Utilize existing data and studies available from the City. RH2 Deliverables: • Evaluation of existing water rights and results of recent monitoring for City review and comment. Task 5 – Hydraulic Model Update and Calibration Objective: Update and calibrate the current hydraulic model of the City’s existing water system. Approach: Review the City’s WaterGEMS model with current water system mapping to check for consistency and completeness. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 5 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Prepare a preliminary hydraulic model node diagram. Coordinate with the City to review water system facilities shown in the model and update the model as requested based on input from the City. Update elevation data in the model by transferring data from electronic contours to model junction nodes using customized routines. Compute pipe roughness coefficients from available pipe material and age data using routines to accomplish initial calibration. Allocate the existing (2023) demand data among the nodes in the model using a parcel-consumption database provided by the City and customized routines. Calculate the existing and 9-year average (2015 to 2023) diurnal curves for the average day and peak 3-day period using hourly tank and well data. Input diurnal curves into the hydraulic water model. Update facility data into the model for supply sources, reservoirs, and pressure reducing valve (PRV) stations. Establish facility settings to reflect current settings and those to be used for the analyses. Perform preliminary hydraulic analyses to identify locations for field pressure and hydrant flow tests and check potential performance at each site. Prepare a template that lists field test locations and data that needs to be collected at each test location. Coordinate with the City to confirm methods and recordkeeping for field tests. Attend the hydrant flow tests to confirm that the pressure and flow test objectives are met for the purpose of calibrating the hydraulic model. City staff will operate hydrants, valves, and other water system facilities as directed by RH2. RH2 will provide calibrated pitot and pressure gauges for use during the hydrant flow tests and will record the results of the tests. Operational status of facilities will be provided by City staff (in real-time or from the City’s telemetry system following field testing), including flows into the system from supply sources and reservoir levels at the start and end of the tests. Perform hydraulic analyses to calibrate the model from the field flow and pressure test data for the purposes of steady state hydraulic analyses. Coordinate with the City to identify sources of inconsistencies between the field calibration data and the modeled results. Inconsistencies may be the result of unknown closed valves in the system or incorrect diameter of water main shown on system mapping or as-builts. Since this item is highly variable in nature, an initial allocation of twenty -four (24) hours of a water modeling specialist’s time has been included for this subtask. If generally accepted industry standards for hydraulic model accuracy cannot be achieved withi n this initial allocation, RH2 will coordinate with the City to determine the next steps. This may include a contract amendment to assist the City in performing additional field flow tests and model calibration analyses. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 6 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Input the current land use classifications into the model and assign a general planning-level fire flow requirement to each node for comparison of fire flow results. Custom routines will be utilized to transfer the data from the land use map to the model. RH2 Deliverables: • Calibrated WaterGEMS hydraulic water model for use in steady-state hydraulic analyses. Coordination with the City to review accuracy of the hydraulic water model. • Attendance at hydrant flow testing and test records. Task 6 – Water Supply Operational Strategy Objective: Perform hydraulic analyses to improve the water supply operational strategy based on water quality, hydraulic capacity, and capital and operations and maintenance (O&M) costs . Approach: Evaluate the existing (2023) and 8-year average (2015 to 2022) seasonal water supply requirements of each pressure zone and the non-potable irrigation system. Coordinate with the City to obtain estimated costs for producing water from each of the City-owned sources. Compare costs of producing water to purch asing water from Franklin County Irrigation District and South Columbia Basin Irrigation District, acquiring and updating 508-14 wells serving the expanded Urban Growth Area, or developing aquifer storage and recovery wells. Perform water balance simulations and steady-state analyses in the hydraulic models to recommend an operational strategy for the water system on a seasonal basis. Identify improvements to implement the recommended operational strategy. The analyses will consider the following elements: • Increase supply produced from sources owned by the City. • Capital and O&M costs. • Water rights limitations for each individual source. Meet with City staff to discuss the results of the analyses and review the feasibility of the proposed operational strategy. Revise the operational strategy per review comments from the City. Since this item is highly variable in nature, an initial allocation of forty (40) hours of a water modeling specialist’s time has been included for this subtask. If an acceptable operational strategy cannot be determined within this initial allocation, RH2 will coordinate with the City to determine the next steps, which may include a contract amendment. Prepare a letter report to the City documenting the results of the water sup ply optimization analyses. The letter report will be included in the WSP amendment as an appendix. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 7 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx RH2 Deliverables: • Attendance at one (1) meeting with City staff. • Letter report documenting the results of the water supply optimization analyses. Task 7 – Water System Analyses Objective: Evaluate each water system component to identify deficiencies and recommend improvements. Utilize the hydraulic model of the City’s water system to perform pressure and fire flow hydraulic analyses. Approach: Examine each of the existing pressure zones and identify areas of low and high pressures. Include a table showing each existing zone, its maximum and minimum service elevation, and service pressures (at static conditions). Calculate the quantity of water supply required for the existing and future conditions, and compare those requirements to the system’s existing supply capability considering future supply curtailments at Butterfield Water Treatment Plant (WTP) as that facility is rehabilitated. Identify and describe supply facility deficiencies. Evaluate booster pump stations (BPS) and briefly describe deficiencies. Review current low suction pressure issues at the Eastside BPS and impacts of Zone 2 storage and/or dedicated transmission on resolving deficiencies. Calculate the quantity of water storage required for the existing and future system based on the requirements contained in WAC 246-290-235 and the most current DOH Water System Design Manual and compare those requirements to the existing storage capacity of the system. Storage analyses will be performed for the system as a whole, as well as for individual pressure zones or storage operating areas. Identify and briefly describe storage deficiencies. Document the hydraulic analysis criteria and hydraulic model settings for the distribution system analyses. Perform a steady-state hydraulic analysis of the system using the hydraulic model of the water system to simulate a peak hour demand condition with no fire flows to determine the pressures and flow distribution during this demand condition. Perform a steady-state fire flow analysis for each node in the system while simulating peak day demands to determine the capability of the existing system to provide adequate flows and pressures and identify existing system deficiencies. Export the results of the existing system peak hour demand and fire flow analyses to a GIS shapefile for transmittal to the City. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 8 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Input future demand data into the hydraulic model’s nodes using the results from the future water demand evaluation. Demand distribution shall be based on estimates of future growth allocations. Identify and input proposed water system improvements into the model based on the results of the existing system hydraulic analysis and identification of deficiencies. Perform a steady-state fire flow analysis for each node in the system while simulating future peak day demands to check that the proposed improvements address existing system deficiencies and are sized properly to accommodate anticip ated growth based on meeting the City’s policies and design criteria. Repeat the analyses for the 10-year and 20-year projections. Prepare a table that summarizes the results of the existing system and future system fire flow analyses. Identify and describe distribution system deficiencies and the results of the hydraulic analyses. Evaluate and identify deficiencies for the existing water main, PRV stations, interties, and telemetry and supervisory control system. Perform an existing system and 10-year system capacity analysis to determine the unused, available system capacity expressed in ERUs. Prepare a 10-year projected system capacity analysis with proposed improvements. Document the criteria and results of the analyses. Additional planning periods will be included and presented for years 2037 and 2038 to reflect potential 10-year planning periods for the City’s forthcoming 2027 WSP. Meet with City staff to discuss the system analyses, deficiencies, and recommended improvements. Document the results of the system analysis in summary tables and the chapter text. RH2 Deliverables: • Descriptions, tables, and figures of the water system analyses for City review and comment. • Attendance at one (1) meeting with City staff. • GIS shapefile containing the results of the existing system peak hour demand and fire flow analyses. Task 8 – Capital Improvement Program Objective: Describe and schedule improvements to address deficiencies identified in the water system analyses. Prepare planning-level cost estimates for each project identified. Approach: Briefly describe water system improvements that have been completed since the last WSP update. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 9 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Prepare a list of proposed water system improvements based on known deficiencies of the existing system and proposed system analyses. Briefly describe each group of related improvements and the purpose/benefit of the improvements. Prepare a planning-level approximate cost estimate for each improvement based on current industry prices. Review and include capital projects from the Risk and Resiliency Assessment performed in 2020 through 2021 by HDR, the Butterfield WTP Facilities Plan performed in 2022 through 2023 by Carollo and other site and cybersecurity measures. Escalate the cost estimates for projected costs from 2023 through 2024. Incorporate potential implementation projects to address cyanotoxin monitoring and treatment objectives as identified in existing assessment studies. Coordinate with City staff to establish criteria for prioritizing and scheduling improvements. Prioritization and scheduling will consider other scheduled utility and transportation projects based on information provided by the City. Coordinate with City staff to discuss staffing, equipment, and program needs including a future energy audit. Schedule improvements based on the results of the prioritization. Prepare up to two (2) modified CIP schedules based on input from the City from the results of the financial analysis. Prepare a table of improvements that includes an improvement identificatio n number, a brief description of each improvement, the associated cost estimate, and the scheduling of the improvements on an annual basis for the first four (4) years and for the 10-year and 20-year planning periods. Describe the criteria and procedures used for prioritizing and scheduling improvements. Document the CIP prioritization analyses in summary tables and the chapter text. Prepare the following color figures: • Proposed Water System Improvements. • Proposed Improvements Hydraulic Profile Meet with City staff to discuss the water system improvements and the proposed schedule of implementation. RH2 Deliverables: • Draft CIP tables and figures for City review and comment. • GIS files containing proposed water main improvements. • Attendance at one (1) meeting with City staff. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 10 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Task 9 – Financial Analysis Objective: Assist the City during development of the financial analysis. Approach: Coordinate with the City during the project to provide information in support of the financial analysis chapter. Analysis will be limited to comparing the proposed CIP with the City’s current 5-year CIP based upon updated cost estimates and the proposed schedule of improvements. Summarize financial deficiencies in the next four (4) years before the WSP update is required. Attend one (1) meeting with City staff to review draft financial analysis results before finalizing the Financial Chapter. RH2 Deliverables: • Attendance at one (1) meeting with City staff. Task 10 – Executive Summary Objective: Prepare an executive summary to describe the key elements of the WSP. Approach: Identify the purpose of the WSP and summarize the major system characteristics and significant changes that have occurred since the previous WSP was completed. Briefly describe the key issues in the WSP. RH2 Deliverables: • Draft executive summary chapter for City review and comment. Task 11 – Appendices Objective: Prepare miscellaneous appendices for inclusion in the WSP. Approach: Obtain a State Environmental Policy Act Checklist and Determination of Non-Significance from the City to include in the appendices. Include copies of Water Facilities Inventory forms. Include copies of water right certificates and permits. RH2 Deliverables: • Miscellaneous appendices for inclusion in the WSP. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 11 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Task 12 – Finalize, Print, and Present Draft WSP Amendment Objective: Prepare a final draft of the WSP and submit it to review agencies and adjacent water purveyors. Approach: Develop a cover format that includes the WSP name and revision date. Transmit electronic copies of the draft WSP amendment documents to the City for review and comment. Revise the WSP amendment based on City review comments. Attend one (1) meeting to present the completed WSP amendment to City staff, Pasco City Council, and the public. Create an electronic PDF document, including all chapters, appendices, and figures of the WSP amendment. The electronic WSP amendment will contain hyperlinks and an organizational format. Provide up to five (5) copies of the electronic plan on USB drives. Submit the final WSP amendment to adjacent water systems for their review and comment. Submit the final WSP to the County and DOH for their review. RH2 Deliverables: • Up to five (5) copies in electronic PDF on USB drives. • One (1) hard copy in 3 ring binder for DOH submittal. • Attendance at one (1) meeting to present the final draft WSP to City staff, Pasco City Council, and the public. Task 13 – DOH and Agency Review Revisions Objective: Address DOH, adjacent purveyor, and other agency review comments and finalize WSP. Approach: Review comments from regulatory agencies and adjacent water purveyors. Address comments and transmit electronic copies of the final WSP amendment documents to DOH for review and comment. Finalize WSP amendment based upon stipulations included in the DOH approval letter. RH2 Deliverables: • Final WSP amendment in electronic PDF. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit A Water System Plan Amendment Scope of Work 12 2/20/2024 3:45:55 PM J:\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_SOW_Water System Plan Amendment-R4.docx Phase 2 – WSP Update Task 14 – Final WSP Update Objective: Coordinate with the Cities of West Richland, Kennewick, and Richland to incorporate the RWFCP for the Quad City Water Right into Chapter 4 on Water Use Efficiency. Update the remaining chapters included in the WSP Amendment for the most recent full year (2025) and peak months (July through August 2026) as may be available. Approach: Update Chapters 2 and 3 with populations and water demands for 2025 and peak 2026 data together with capacity analyses with additional system deficiencies. Add Chapter 4 on Water Use Efficiency consistent with the RWFCP. Update Chapters 5, 6, and 7 on Source Water Protection, Operations and Maintenance and Distribution Facility Design and Construction Standards. Update Chapters 8 and 9 with 20-year CIP and updated water rate evaluations. Update miscellaneous documents, State Environmental Policy Act, public notification, local government consistency and finalize draft WSP update. Perform final DOH and Agency Review revisions based upon stipulations included in the DOH approval letter. RH2 Deliverables: • Final WSP amendment in electronic PDF. Task 15 – Management Reserve Objective: Address uncertainty and retain flexibility for the City to add additional work items as requested. Approach: This task is for Management Reserve use. The Consultant must obtain written approval from the City prior to utilizing Management Reserve funds. Use of Management Reserve funds without prior written approval will result in charges being removed/denied. Schedule It is anticipated that an updated CIP will be requested for City budgeting purposes in the fall of 2024 with the goal of giving the City the planning review and/or approval necessary to pursue low interest loans for capital projects in the 2025 October through November Drinking Water State Revolving Fund application cycle. The goal is to get the Phase 1 WSP Amendment approved for this purpose. The RWFCP is scheduled to be completed in 2026. The Phase 2 WSP Update will update the data to include 2025 and peak month 2026 data if applicable. It is anticipated that the Phase 2 WSP Update will need to be submitted to DOH in the late summer of 2026 in order to get approval of the 10 -year plan before the expiration date of March 21, 2027 for the current 2019 WSP. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 Fee Estimate City of Pasco Water System Plan Amendment Mar-24 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 1 Project Management, Data Collection, and DOH Coordination 90 25,354$ -$ 663$ 26,017$ Task 2 Land Use and Population 51 10,955$ -$ 844$ 11,799$ Task 3 Water Demands 100 22,016$ -$ 1,485$ 23,501$ Task 4 Water Source and Water Rights 82 20,856$ -$ 604$ 21,460$ Task 5 Hydraulic Model Update and Calibration 164 35,856$ -$ 2,449$ 38,305$ Task 6 Water Supply Operational Strategy 171 40,614$ 15,294$ 2,163$ 58,071$ Task 7 Water System Analyses 155 34,129$ -$ 2,467$ 36,596$ Task 8 Capital Improvement Program 120 26,572$ 9,538$ 1,796$ 37,906$ Task 9 Financial Analysis 16 4,282$ -$ 140$ 4,422$ Task 10 Executive Summary 5 1,156$ -$ 29$ 1,185$ Task 11 Appendices 21 3,720$ -$ 268$ 3,988$ Task 12 Finalize, Print, and Present Draft WSP 82 13,630$ -$ 1,490$ 15,120$ Task 13 DOH and Agency Review Revisions 620 139,603$ -$ 8,222$ 147,825$ Task 14 Finalize WSP Update 317 71,189$ -$ 3,811$ 75,000$ Task 15 Management Reserve 162 37,902$ -$ 2,098$ 40,000$ PROJECT TOTAL 1677 378,743$ 24,832$ 22,620$ 426,195$ \\corp.rh2.com\projects\Project\Data\PSC\00-BusDev\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_FEE_Water System Plan Amendment 2/20/2024 9:17 AM EXHIBIT BDocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 RATE LIST RATE UNIT Professional I $169 $/hr Professional II $184 $/hr Professional III $207 $/hr Professional IV $226 $/hr Professional V $240 $/hr Professional VI $259 $/hr Professional VII $280 $/hr Professional VIII $293 $/hr Professional IX $311 $/hr Technician I $130 $/hr Technician II $144 $/hr Technician III $162 $/hr Technician IV $177 $/hr Technician V $192 $/hr Technician VI $211 $/hr Technician VII $229 $/hr Technician VIII $239 $/hr Administrative I $87 $/hr Administrative II $102 $/hr Administrative III $120 $/hr Administrative IV $144 $/hr Administrative V $168 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Mileage $0.6700 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost RH2 ENGINEERING, INC. 2024 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 6/15/2023 9:32:35 AM 1Z:\NewBusiness\Proposal\PSC\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_Data Request_Water System Plan Amendment.docx City of Pasco Water System Plan Amendment Data to be Provided by the City The following list contains the information and data to be provided by the City of Pasco that is needed to update the City’s Water System Plan (WSP). All available resources from previous planning work will be utilized to minimize the level of effort necessary. The list below is organized according to the Scope of Work activities. Scope of Work/Information Needed Priority Notes Status/ Delivered Introduction and Existing Water System Description 1. Reservoir information that includes reservoir name, as-builts, location, year constructed, material, reservoir floor elevation, overflow elevation, diameter, ground elevation, operating levels (pump start level(s) for filling reservoir and pump stop level), fill pipe diameter, draw pipe diameter, and description of operation and control. H Road 68 Tank as-builts already received. 2. Pressure reducing station setpoint data, and any as-builts for PRV stations constructed since 2014. H 3. List of check valves and zone valves (closed isolation valves between pressure zones) in the distribution system. H 4. Telemetry and supervisory control information that includes manufacturer and year of telemetry system, type of communications link (radio or phone), facilities monitored at master telemetry unit, and facilities with remote telemetry units. H 5. Booster pump station data that includes pump station name, as-builts, location, year constructed, number of pumps, pump curves (or pump manufacturer and model number, pump serial number, and impeller diameter), motor horsepower, ground elevation, normal pumping rate, and description of operation and control. H 6. Copy of most recent Department of Health (DOH) Sanitary Survey.H EXHIBIT C DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit B Water System Plan Amendment Data to be Provided by the City 6/15/2023 9:32:35 AM 2Z:\NewBusiness\Proposal\PSC\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_Data Request_Water System Plan Amendment.docx Scope of Work/Information Needed Priority Notes Status/ Delivered 7. Copy of current GIS files of the base map, aerial photo, existing water system (including all water main, sources, pumping, and storage facilities, gate and check valves, and hydrants), and contours. H Task 2 – Land Use and Population 1. Copy of the City’s Comprehensive (Land Use) Plan. H 2. Summary of City’s efforts and involvement in regional water system planning. L 3. Identify on a map the areas where growth is expected to occur, and quantify the type of development, number of units, and development schedule. M 4. Copy of GIS file showing existing retail and future service area boundaries. H 5. Copy of GIS file showing existing and future land use. H Task 3 – Water Demands 1. How often are customer meters read (monthly, every other month, etc.)? H 2. Hourly and daily reservoir level records (telemetry data, circular charts, data sheets, etc.) from each storage facility for 2021 and 2022 (to be used to determine the system’s peaking factors). H 3. Hourly and daily water production records from each source of supply for 2021 and 2022 (to be used to determine the system’s peaking factors). H 4. Monthly water production totals from each source of supply from 2015 through 2022. H 5. Monthly (or bi-monthly) metered water consumption totals for each customer class from 2015 through 2022. H 6. Hourly or daily water consumption data for customer meters for 2021 and 2022, where available. H 7. Average number of connections for each month for each customer class from 2015 through 2022. H DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit B Water System Plan Amendment Data to be Provided by the City 6/15/2023 9:32:35 AM 3Z:\NewBusiness\Proposal\PSC\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_Data Request_Water System Plan Amendment.docx Scope of Work/Information Needed Priority Notes Status/ Delivered 8. Total number of multi-family units served in 2015 through 2022. H 9. List of customers (approximately 10 to 20) that used the most water in 2022 (as measured by individual meters), customer address, and amount of consumption of each customer for the year. H 10. List of buildings with the largest fire flow requirements in the service area (provide at least three in each pressure zone). Provide name of building, address, and fire flow requirement. M If different than T6-1 of the City’s 2019 WSP. 11. General level of service fire flow requirements and duration for all land use classifications, such as single-family, multi-family, commercial, industrial, mixed use, schools, etc. M 12. Is water usage for construction projects, fire department activities, and water main flushing recorded? If so, provide total annual amounts from 2015 through 2022. H 13. Database of annual totals of metered water consumption data for each meter, including address and parcel number, if available. H Task 4 – Water Source and Quality 1. Copy of water rights permits, certificates, and other related information for all sources – potable and irrigation. M 2. Copy of any recent reports and studies for the sources of supply (Watershed Control Plan and regional water supply studies). M 3. Copy of DOH Susceptibility Study. M 4. Copy of source water quality monitoring results (2020 through 2022) for volatile organic chemicals, synthetic organic chemicals, inorganic chemical and physical substances, and radionuclides. M 5. Summarize the results of past (2020 through 2022) coliform monitoring. Indicate if monitoring results indicated levels above the regulatory limits. For each situation where the regulatory requirements were not met, describe the source of the problem and the follow-up procedures that corrected the problem. M DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit B Water System Plan Amendment Data to be Provided by the City 6/15/2023 9:32:35 AM 4Z:\NewBusiness\Proposal\PSC\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_Data Request_Water System Plan Amendment.docx Scope of Work/Information Needed Priority Notes Status/ Delivered 6. Summarize the results of past (2020 through 2022) disinfectant concentration monitoring. Indicate if monitoring results did not meet the regulatory requirements. For each situation where the regulatory requirements were not met, describe the source of the problem and the follow-up procedures that corrected the problem. M 7. Provide the initial dosage of fluoride at each source. M 8. Copy of the most recent Consumer Confidence Report (CCR). M Task 5 – Hydraulic Model Update and Calibration 1. Copy of GIS files showing location of existing gate valves, check valves, and hydrants in the system. H 2. As-builts for recent water system improvements not contained in the existing hydraulic model (2021, 2022, and 2023 improvements). H Task 6 – Water Supply Operational Strategy 1. Estimated costs of producing water from each of the City-owned sources. H 2. Electric rate schedules for each pumping facility – potable and irrigation. H Task 7 – Water System Analyses 1. List of known water system deficiencies and unsuitable pipe materials. M 2. List of past (2020 through 2022) water main breaks. Provide address and date that each occurred. L 3. List of facilities that have emergency power supply connections or standby emergency generator sets. L 4. Normal operating range of each reservoir (water elevation that well, intertie, or control valve is called to fill reservoir or the normal drawdown in each reservoir). H Activity 12 – Operations and Maintenance 1. Personnel organization chart. L 2. Brief description of the major responsibilities for any new staff positions shown on the organizational chart. L DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4 City of Pasco Exhibit B Water System Plan Amendment Data to be Provided by the City 6/15/2023 9:32:35 AM 5Z:\NewBusiness\Proposal\PSC\20230306_PSC_M230028_Comprehensive Water System Plan\Contract\PSA_Data Request_Water System Plan Amendment.docx Scope of Work/Information Needed Priority Notes Status/ Delivered 3. Updated list of all operators and their certifications. L Task 8 – Capital Improvement Program (CIP) 1. List of desired water system improvements not contained in previous CIP. M 2. List of projects completed since the last WSP. List can be descriptive or map based. M DocuSign Envelope ID: C2AC430C-4710-466C-84CF-1C0E4EFA84C4