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HomeMy WebLinkAbout2024.02.20 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, February 20, 2024; Pasco City Hall, Council Chambers & GoToWebinar WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Council Liaison Melissa Blasdel, City Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham APPROVAL OF MINUTES Approve PPFD Board January 16, 2024, Meeting Minutes MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from the January 16, 2024, meeting. Seconded by Dr. Jilek.Motion carried unanimously. CLAIMS APPROVAL Ms. Bowdish arrived to the meeting at 4:03 PM. Approval of PPFD Monthly Expenses for December 2023 and January 2024 Dr. Jilek asked about the large expenses in the December 2023 Expense Report. Ms. Buckley responded that she will need some additional time to review this report and asked that it be brought back for approval at the next PPFD Board meeting. The PPFD Board agreed to Ms. Buckley's request. Page 1 of 5 MOTON: Dr. Jilek moved to approve the January 2024 PPFD Expenses in the amount of $16,110.19. Seconded by Mr. Dietrich. Motion carried unanimously. FINANCIAL REPORT December 2023 & January 2024 Balance Sheets, Budget Performance Reports and January 2024 Cash Flow Budget Analysis There was no discussion regarding the financial reports. PPFD Accountability Audit 2020-2022 Ms. Buckley explained the process for the next accountability audit performed by the Washington State Auditor's Office. REPORTS FROM COMMITTEES Design & Construction Committee (Marie Gillespie & Mark Morrissette; Alternate Spencer Jilek) Ms. Gillespie provided a recap of the weekly Project Committee meeting. The committee discussed the scope of the facility and programming within it in order to build a working budget. She noted that unknowns at this time included the purchase of land and final bonding numbers. She recommended that the PPFD Board consider focusing more resources in year -around amenities. Ms. Gillespie also reported on a recent day trip to visit to the Cities of Lynnwood and Snohomish's aquatics facilities. The committee continues to work on a draft capital budget for the design and construction of the aquatics facility. A brief discussion ensued regarding the costs associated with design and constructions of the aquatics facility. NEW BUSINESS Resolution No. 2024-02 - Amendment to Stakeholder Register and Decision Matrix Mr. Gardner provided a brief overview on the proposed amendments to the Stakeholder Register and Decision Matrix to include new stakeholders for this project and what and how information related to the project are disseminated. MOTION: Ms. Gillespie moved to approve Resolution No. 2024-02, approving an amendment to the Stakeholder Register and Decision Matrix for the design and construction of the Aquatics Facility. Seconded Page 2of5 by Dr. Jilek. Motion carried unanimously. Appointments to the Ad -Hoc Ambassador Committee Mr. Watkins provided a brief recap of the process for seeking members to serve on the PPFD Board's Ad -Hoc Ambassador Committee, which included: • the Pasco School District's appointment of the youth ambassador Kira Burney • the pool of adult candidates and the subcommittee's recommendations of Craig Maloney and Paul Whitemarsh for the two adult ambassador positions MOTION: Ms. Gillespie moved to appoint Craig Maloney and Paul Whitemarsh to the Ad-hoc Ambassador Committee. Seconded by Dr. Jilek.Motion carried unanimously. Mr. Morrissette asked that the PPFD Ad -Hoc ambassadors attending the meeting to come forward and introduced themselves. Ambassadors Kira Burney and Paul Whitemarsh introduced themselves to the PPFD Board. Ms. Gillespie asked the PPFD Board to consider expanding the Ad-hoc Ambassador Committee to five members in order to ensure that it's a diverse group of ambassadors. The PPFD Board and Mr. Watkins continued to discuss the possible make up and size of the Ad-hoc Ambassador Committee with Mr. Ferguson interjecting that it is important to allow all qualified applicants to apply if and when additional committee positions become available. It was determined the PPFD Board will work with the three -members at this time. As the PPFD's Aquatics Facility project progresses, then to readdress the possibility of enlarging the Ad-hoc Ambassador Committee at that time. Aquatics Facility Amenities Exercise Ms. Hanley, NAC representative explained the amenities exercise, stating that this exercise has been conducted at recent community events. She invited the PPFD Board and meeting attendees to come and place their stars by their five favorite amenities on each board. After the group placed their stars on the boards, Ms. Hanley shared the top 10 choices the public has picked to date and compared that to the amenities that the PPFD Board and meeting attendees chose. Public Outreach Report (Brooke Hanley, NAC) Page 3 of 5 Ms. Hanley reported on the recent public outreach efforts. The PPFD Board and Ms. Hanley continued to discuss the outreach efforts and when the amenities survey will be closed. Ballard*King and Associates Professional Service Contract - Revised Pasco Aquatic Center Study Project Mr. Watkins reported that there was a need for additional work from Ballard*King and Associates and that he would notify the PPFD Board on that work at the next meeting. OTHER BUSINESS PPFD Executive Director Report Mr. Watkins asked the PPFD Board to think about which Governance Model they intend to incorporate in the Aquatic Facility. He provided three options, which included: a Municipal model, a 3rd Party model, or a Hybrid model. He will bring this topic up again in the next few meetings. Mr. Watkins also reported on the staffing the Aquatics Facility, specifically hiring lifeguards for the operation of the facility. He stated that it is time to start thinking of providing training opportunities to grow the pool of lifeguards available to hire when the facility opens. Mr. Rice provided the City's experience in hiring lifeguards for Memorial Pool in recent years, including its challenges of having enough trained lifeguards to hire. Owner's Representative Report Mr. Gardner provided a brief report, which included: • the mechanical, plumbing, and electrical sub -contractors selection • the validation phase is scheduled to conclude in April 2024 • the top challenge to this project currently is land acquisition PPFD Board Meeting Schedule: • Tuesday, March 19, 2024 • Tuesday, April 16, 2024 • Tuesday, May 21, 2024 EXECUTIVE SESSION Page 4 of 5 The PPFD Board adjourned into Executive Session at 5:35 PM for 45 minutes, returning at 6:20 PM, to discuss the consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price per RCW 42.30.110(1)(b) with the PPFD Executive Director, Wenaha Representative, Deputy City Manager, and the City Attorney. President Morrissette called the meeting back to order at 6:20 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 6:20 PM. PASSED AND APPROVED THIS J_9_ DAY OF (Ylaj\,e Qn , 20, 4 APPROVED: �t Mark Morriss tte, President Debra Barham, CMC Page 5 of 5