HomeMy WebLinkAbout2024.02.20 PPFD MinutesPasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, February 20, 2024; Pasco City Hall, Council Chambers & GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Council Liaison Melissa Blasdel, City
Attorney Eric Ferguson, Finance Director Darcy Buckley, Senior
Accountant Veronica Perez, Parks & Recreation Director Jesse Rice,
and City Clerk Debby Barham
APPROVAL OF MINUTES
Approve PPFD Board January 16, 2024, Meeting Minutes
MOTION: Mr. Dietrich moved to approve the PPFD Board minutes from
the January 16, 2024, meeting. Seconded by Dr. Jilek.Motion carried
unanimously.
CLAIMS APPROVAL
Ms. Bowdish arrived to the meeting at 4:03 PM.
Approval of PPFD Monthly Expenses for December 2023 and
January 2024
Dr. Jilek asked about the large expenses in the December 2023
Expense Report.
Ms. Buckley responded that she will need some additional time to
review this report and asked that it be brought back for approval at the
next PPFD Board meeting.
The PPFD Board agreed to Ms. Buckley's request.
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MOTON: Dr. Jilek moved to approve the January 2024 PPFD Expenses
in the amount of $16,110.19. Seconded by Mr. Dietrich. Motion carried
unanimously.
FINANCIAL REPORT
December 2023 & January 2024 Balance Sheets, Budget
Performance Reports and January 2024 Cash Flow Budget
Analysis
There was no discussion regarding the financial reports.
PPFD Accountability Audit 2020-2022
Ms. Buckley explained the process for the next accountability audit performed by
the Washington State Auditor's Office.
REPORTS FROM COMMITTEES
Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
Ms. Gillespie provided a recap of the weekly Project Committee
meeting. The committee discussed the scope of the facility and
programming within it in order to build a working budget. She noted that
unknowns at this time included the purchase of land and final bonding
numbers. She recommended that the PPFD Board consider focusing
more resources in year -around amenities. Ms. Gillespie also reported on
a recent day trip to visit to the Cities of Lynnwood and Snohomish's
aquatics facilities. The committee continues to work on a draft capital
budget for the design and construction of the aquatics facility.
A brief discussion ensued regarding the costs associated with design
and constructions of the aquatics facility.
NEW BUSINESS
Resolution No. 2024-02 - Amendment to Stakeholder Register and
Decision Matrix
Mr. Gardner provided a brief overview on the proposed amendments to
the Stakeholder Register and Decision Matrix to include new
stakeholders for this project and what and how information related to the
project are disseminated.
MOTION: Ms. Gillespie moved to approve Resolution No. 2024-02,
approving an amendment to the Stakeholder Register and Decision
Matrix for the design and construction of the Aquatics Facility. Seconded
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by Dr. Jilek. Motion carried unanimously.
Appointments to the Ad -Hoc Ambassador Committee
Mr. Watkins provided a brief recap of the process for seeking members
to serve on the PPFD Board's Ad -Hoc Ambassador Committee, which
included:
• the Pasco School District's appointment of the youth ambassador
Kira Burney
• the pool of adult candidates and the subcommittee's
recommendations of Craig Maloney and Paul Whitemarsh for the
two adult ambassador positions
MOTION: Ms. Gillespie moved to appoint Craig Maloney and Paul
Whitemarsh to the Ad-hoc Ambassador Committee. Seconded by Dr.
Jilek.Motion carried unanimously.
Mr. Morrissette asked that the PPFD Ad -Hoc ambassadors attending
the meeting to come forward and introduced themselves.
Ambassadors Kira Burney and Paul Whitemarsh introduced themselves
to the PPFD Board.
Ms. Gillespie asked the PPFD Board to consider expanding the Ad-hoc
Ambassador Committee to five members in order to ensure that it's a
diverse group of ambassadors.
The PPFD Board and Mr. Watkins continued to discuss the possible
make up and size of the Ad-hoc Ambassador Committee with Mr.
Ferguson interjecting that it is important to allow all qualified applicants
to apply if and when additional committee positions become available.
It was determined the PPFD Board will work with the three -members at
this time. As the PPFD's Aquatics Facility project progresses, then to
readdress the possibility of enlarging the Ad-hoc Ambassador
Committee at that time.
Aquatics Facility Amenities Exercise
Ms. Hanley, NAC representative explained the amenities exercise,
stating that this exercise has been conducted at recent community
events. She invited the PPFD Board and meeting attendees to come
and place their stars by their five favorite amenities on each board.
After the group placed their stars on the boards, Ms. Hanley shared the
top 10 choices the public has picked to date and compared that to the
amenities that the PPFD Board and meeting attendees chose.
Public Outreach Report (Brooke Hanley, NAC)
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Ms. Hanley reported on the recent public outreach efforts.
The PPFD Board and Ms. Hanley continued to discuss the outreach
efforts and when the amenities survey will be closed.
Ballard*King and Associates Professional Service Contract -
Revised Pasco Aquatic Center Study Project
Mr. Watkins reported that there was a need for additional work from
Ballard*King and Associates and that he would notify the PPFD Board
on that work at the next meeting.
OTHER BUSINESS
PPFD Executive Director Report
Mr. Watkins asked the PPFD Board to think about which Governance
Model they intend to incorporate in the Aquatic Facility. He provided
three options, which included: a Municipal model, a 3rd Party model, or
a Hybrid model. He will bring this topic up again in the next few
meetings.
Mr. Watkins also reported on the staffing the Aquatics Facility,
specifically hiring lifeguards for the operation of the facility. He stated
that it is time to start thinking of providing training opportunities to grow
the pool of lifeguards available to hire when the facility opens.
Mr. Rice provided the City's experience in hiring lifeguards for Memorial
Pool in recent years, including its challenges of having enough trained
lifeguards to hire.
Owner's Representative Report
Mr. Gardner provided a brief report, which included:
• the mechanical, plumbing, and electrical sub -contractors
selection
• the validation phase is scheduled to conclude in April 2024
• the top challenge to this project currently is land acquisition
PPFD Board Meeting Schedule:
• Tuesday, March 19, 2024
• Tuesday, April 16, 2024
• Tuesday, May 21, 2024
EXECUTIVE SESSION
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The PPFD Board adjourned into Executive Session at 5:35 PM for 45
minutes, returning at 6:20 PM, to discuss the consideration of site
selection or acquisition of real estate purchase or lease if likelihood that
disclosure would increase price per RCW 42.30.110(1)(b) with the
PPFD Executive Director, Wenaha Representative, Deputy City
Manager, and the City Attorney.
President Morrissette called the meeting back to order at 6:20 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:20 PM.
PASSED AND APPROVED THIS J_9_ DAY OF (Ylaj\,e Qn , 20, 4
APPROVED:
�t
Mark Morriss tte, President
Debra Barham, CMC
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