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Home My WebLink About4430 Resolution - MUSCO Purchase Arg for Lighting at A St ComplexResolution – Purchase Agreement for Lighting at A St Sports Complex - 1 RESOLUTION NO. 4430 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALATION OF FIELD LIGHTING AT THE A STREET SPORTS COMPLEX. WHEREAS, the City of Pasco (City) has recognized the need for additional field lighting to support the growing number of youth and adult sports participants in Pasco; and WHEREAS, the City, in March of 2023, was selected as a recipient of the Musco Sports Lighting/National Recreation & Park Association Youth Sports Equity In-Kind Grant of $100,000; and WHEREAS, the City has approved appropriation of Park Development Fund Community Park District funds to cover the remaining project costs above and beyond the $100,000; and WHEREAS, the purchase will be made through the KCDA Purchasing Cooperative as encouraged by the City’s Purchasing Policy Administrative Order to meet competitive bidding requirements; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into the Purchase Agreement with Musco Sports Lighting, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco, Washington, approves the terms and conditions of the Purchase Agreement between the City of Pasco and Musco Sports Lighting, LLC as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Purchase Agreement and any future associated change orders, not to exceed 10% total project cost, should they arise, on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Be It Further Resolved, that this Resolution shall take effect immediately. DocuSign Envelope ID: DE6296C4-725A-4840-85BF-8A3BCF2D040E Resolution – Purchase Agreement for Lighting at A St Sports Complex - 2 PASSED by the City Council of the City of Pasco, Washington, on this 4th day of March, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys DocuSign Envelope ID: DE6296C4-725A-4840-85BF-8A3BCF2D040E 2016, 2022 Musco Sports Lighting, LLC -1 - M-2167-enUS-10 Quote Quote Project: A Street Fields Date: February 2, 2023 To: Brent Kubalek Pasco, WA Ref: 224464 King County Directors Association Master Project: 195250, Contract Number: 23-406, Expiration: 02/28/2024 Commodity: Sport Court/Field Lighting Quotation Price – Materials Delivered to Job Site and Installation KCDA Contract Price – 30fc .......................................................................................................... $217,391.00 Adder – Installation ...................................................................................................................... $148,000.00 Performance and Payment Bond ..................................................................................................... $3,354.00 Total Price (Equipment and Installation): ............................................................................. $368,745.00 Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Light-Structure System™ with Total Light Control – TLC for LED™ technology Guaranteed Lighting Performance •Guaranteed light levels •Targeted light, optimizing visibility with no glare in the participants typical line-of-sight System Description – All materials and labor required for installation of approved design is included in the scope of work •(4) Pre-cast concrete bases with integrated lightning grounding (4)70 ft Galvanized steel poles •Factory wired and tested remote electrical component enclosures •Pole length, factory assembled wire harnesses •(4) Factory wired pole top luminaire assemblies •(20) Factory aimed and assembled TLC-LED luminaries •UL Listed assemblies •Control-Link® Control and Monitoring system with onsite dimming(high/med/low/blackout). •Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of your maintenance costs for 25 years •Includes a detailed foundation design, signed, and sealed by a licensed structural engineer, registered in the State of Washington. Structural code and wind speed = 2018 IBC, 100 MPH, Exp C. Scope of Work: Installation Services Provided The work shall be completed by, a licensed Electrical Contractor, Licensed in the State of Washington, under contract to Musco Sports Lighting. The installation includes delivery and unloading of the Musco equipment upon arrival to the job site, installation of pre-cast concrete foundations and concrete backfill. Assembly and installation of new galvanized steel poles, assembly and mounting of the luminaire assemblies, electrical enclosures and wiring harnesses on each of the poles. Wiring for the Lighting System is from the luminaire assemblies down to the remote electrical enclosures at the base of each pole where they will be terminated on the Musco supplied disconnect breaker. Quote Install a new meter base and 208V/3PH - 200 amp distribution cabinet near the SW corner of the field. Trench from the service location to each Musco pole location. In-ground boxes will be installed next to each pole and conduit will be installed from the service location to each in-ground box and from each in-ground box to each of the Musco poles. Trenches DocuSign Envelope ID: DE6296C4-725A-4840-85BF-8A3BCF2D040E 2016, 2022 Musco Sports Lighting, LLC -2 - M-2167-enUS-10 Quote Quote will be backfilled and compacted, conductors will be pulled through the new conduits from each pole to each ground box and from each in ground box to the distribution cabinet, all splicing, and terminations will be completed. We will trench from the existing transformer to the meter base, install conduit, backfill, and install conductors. The utility will terminate and energize the system. The lighting system will be commissioned and ready for use. Ground protection will be placed on hardscape (as needed) to protect these surfaces and to provide access for trucks, crane, concrete trucks, lift equipment and material handling equipment. The electrical permit is included. The building permit will be by others. Payment Terms Musco’s Credit Department will provide payment terms. Email or fax a copy of the Purchase Order to Musco Sports Lighting, LLC & KCDA: KCDA Attn: Thomas Kim Email: customerservice@kcda.org Musco Sports Lighting, LLC Attn: Musco Contracts Fax: 800-374-6402 Email: musco.contracts@musco.com All purchase orders should note the following: KCDA purchase – Contract Number: 19-406 Client to submit purchase order directly to KCDA. Parties agree that payment from Client to KCDA is a condition precedent to payment from KCDA to the Contractor (Musco) and that KCDA will use such payments from the Client to pay Contractor (Musco). Delivery Timing 8 - 12 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details including voltage, phase, and pole locations. Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: •Payment and performance bond included at $9.18/1000 •Pricing reflects current KCDA pricing. •Shipment of the entire project to one location in two shipments. The pre-cast foundations will be shipped separate from the poles, lighting equipment and controls. •Structural code and wind speed = 2018 IBC, 100mph, Exposure C, Importance Factor 1.0. •Trenching, backfill, conduit and in-ground boxes by others. •Reasonable access to poles provided by others. •Light Levels and uniformities are guaranteed by MUSCO, any additional aiming required to meet the specified requirements shall be done by MUSCO. •Confirmation of pole locations prior to production. Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional details. Tim Butz Musco Sports Lighting, LLC Phone: 503/720-6625 E-mail: tim.butz@musco.com Tim Butz Musco Sports Lighting, LLC Phone: 503/720-6625 E-mail: tim.butz@musco.com Quote/Scope of Work Approved by:_______________________________ Date Approved: ___________________________________ DocuSign Envelope ID: DE6296C4-725A-4840-85BF-8A3BCF2D040E