HomeMy WebLinkAbout4418 Resolution - Architects West Inc. PSA for MKL Center Design wExbResolution – PSA for MLK Design & Construction Mngt Srvs - 1
RESOLUTION NO. 4418
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH ARCHITECTS WEST, INC. FOR THE
MARTIN LUTHER KING COMMUNITY CENTER REMODEL AND
EXPANSION.
WHEREAS, the City of Pasco (City) requires professional services from an architectural
firm for the purposes of design, outreach and permitting services for the Martin Luther King
Community Center remodel and expansion; and
WHEREAS, the City issued a Request for Qualifications (RFQ) related to its need for
professional services for this project as required by RCW 39.80.030 on June 9, 2023; and
WHEREAS, the City received, reviewed, and scored five Statement of Qualifications
(SOQs) and determined Architects West, Inc to be the most highly qualified pursuant to RCW
39.80.040; and
WHEREAS, the City, pursuant to RCW 39.80.050(1), has negotiated a fair and reasonable
scope and fee with Architects West, Inc based on the estimated value of services including
complexity and professional nature of the work; and
WHEREAS, the City hereby finds that Architects West, Inc. is the most highly qualified
firm to perform the necessary design services for the Martin Luther King Community Center
Remodel and Expansion Project and the negotiated contract is both fair and reasonable, for an
amount not to exceed $596,103.20; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into a
Professional Services Agreement with Architects West, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Professional Services Agreement between the City of Pasco and Architects West, Inc. as attached
hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Professional Services Agreement on behalf
of the City of Pasco; and to make minor substantive changes necessary to execute the Professional
Services Agreement.
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Resolution – PSA for MLK Design & Construction Mngt Srvs - 2
Be It Further Resolved, that this Resolution will take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this 5th day of
February, 2024.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
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PROFESSIONAL SERVICES AGREEMENT
Martin Luther King Community Center Remodel and Expansion Services
Agreement No. 24-002
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and Architects West, Inc., hereinafter
referred to as “Consultant,” on the _______ day of _________________, 2024.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant’s current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the Martin Luther King Community Center
Remodel and Expansion project; and
WHEREAS, the City’s Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant’s performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1.Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant’s Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2.Term. This Project shall begin on the execution date listed above and promptly be
completed by December 31, 2026.
EXHIBIT A
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3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $ 596,103.20 without the prior written authorization by the City.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant’s activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant’s activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
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4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as “work
product,” shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated
as such.
5.2 In the event of Consultant’s default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
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6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
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7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant’s liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant’s waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant’s delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant’s maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the C ity’s
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
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9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant’s Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant’s profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $2,000,000 each occurrence; and
☒ $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and
☒ $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant’s Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant’s insurance and shall not contribute with it.
9.3.1 The Consultant’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
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9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days’ notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
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Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
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14.3 The Project Administrator for the purpose of this Agreement shall be:
For the City: For the Consultant:
Ryan Mahaffey , or designee
Project Manager
525 North 3rd
PO Box 293
Pasco WA 99301
mahaffeyr@pasco-wa.gov
Steve Roth, AIA, LEED™, AP., or designee
Principal
210 E Lakeside Ave
Coeur d’Alene, ID 83814
stever@architectswest..com
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
Adam R. Lincoln – City Manager
CONSULTANT
Steve Roth, AIA, LEED™ , AP – Principal
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
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1-8-2024
City of Pasco
Attn: Ryan Mahaffey
525 N.3rd Ave.
Pasco, WA 99301
RE: MLK Community Center Remodel and Expansion – SCOPE STATEMENT
Dear Mr. Mahaffey,
Below is a statement of the scope of each item of work itemized in the attached fee proposal.
Pre-Design
1.Existing Conditions Verification and Modeling: The team will investigate the existing
building and model its existing conditions in 3 dimensions as a basis for design work.
2.Programming: This task involves the creation of a program document describing the
requirements for design. It will include design principles, a list of spaces, needs, and
wants, and total square footage, along with all other information pertinent and useful for
the next phase of design. The document will be useful for presentation to the council
and will be the basis for approval to move to the next phase of design work.
3.Community Connection: The design team will reach out to the community in the form
of community forums and open houses, attendance at various community group
meetings, social media outreach and data collection, surveys, QR code data collection,
stakeholder meetings, building user group meetings, and other possible methods of
outreach and data collection as recommended by the City of Pasco. The connections
will be designed to gather information and provide information about the project as
desired by the City of Pasco.
4.Council Meetings: The design team will attend up to 3 council meetings during this
phase to share information with the council and assist the city with meeting preparation.
5.Cost Estimating: The design team will provide a total estimated cost of construction,
including estimates for any possible alternatives or options.
6.OAC Meetings: The design team will attend up to three in-person or virtual coordination
meetings with the building committee, in addition to meetings for community outreach
purposes.
7.Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Pre-Design - Additional Services
1.Geotechnical Investigation. If desired by the City of Pasco, the design team can
provide geotechnical investigation of the site to determine sub-grade conditions in
preparation for design. If not provided by the design team, this service must be provided
by the City of Pasco
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2. Topographical Survey. The design team can provide topographic survey of the site
including boundaries, utilities, topography, and all other surveyable site-related items to
facilitate design. If not provided by the design team, this service must be provided by
the City of Pasco
3. Commissioning. The design team can provide commissioning services to ensure the
building’s systems are tested and adjusted to perform according to the design intent, and
for the greatest efficiency. Commissioning services in this proposal begin during pre-
design, and continue through the end of the design phase. Construction-related
commissioning services can be quoted at the time of construction.
Design
1. Building Code and Life Safety Analysis: The design team will analyze the existing
building and all future design concepts for compliance with all applicable building codes
accessibility codes, and for general life safety compliance. This analysis will be part of
the construction drawing set.
2. Product and Material Research: The design team will research options for building
materials and products that may be used in the project. Research will be conducted for
availability, appropriateness for the design and for the use, cost, durability, and general
suitability for the intended use on this project.
3. OAC Meetings. Up to Eight in-person or virtual coordination meetings with the building
committee, in addition to meetings for community outreach purposes.
4. Conceptual Design: In this phase the design team will produce a set of conceptual
design drawings. The set of drawings will describe the overall design, layout, site
design, materials, colors, and will include various types of graphic representation of the
design which may include renderings, virtual reality, virtual models and virtual walk-
throughs. The team will provide graphics sufficient to describe the design to the City and
the public. At the end of this phase, the City will be presented with a set of drawings for
review and approval. A construction cost estimate will be provided demonstrating that
the project is on budget, or if not on budget, options for bringing the scope of work into
budget.
5. Design Development: In this phase the design team will begin with the approved
conceptual design drawings and develop them into greater detail. During the phase, all
general design questions should be answered and documented, in preparation for the
next, more detailed phase. Building systems (electrical, HVAC, data, etc.) will be
developed and engineers will work closely with the city to confiture the systems to the
City’s satisfaction. At the end of this phase, the City will be presented with a set of
drawings and specifications for review and approval. A construction cost estimate will
be provided demonstrating that the project is on budget, or if not on budget, options for
bringing the scope of work into budget.
6. Construction Documents: During this phase the design team will begin with the
Design Development documents and develop them into a fully detailed set of drawings
and specifications suitable for permit submittal, bidding, and construction. All details and
specific requirements will be included in the documents at the end of this phase. A final
construction cost estimate will be provided demonstrating that the project is on budget,
or if not on budget, options for bringing the scope of work into budget.
7. Specifications: During all three phases above, the design team will continuously
develop a specification manual which will include specific information about each
product and material and activity to be included in the project. It will also include
DocuSign Envelope ID: CE5BB3E9-0CAB-47EB-B161-C10175AC10F6
[name]
[date]
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instructions to bidders, and a draft owner-contractor construction contract. The
specifications will incorporate all applicable CSI master-format divisions.
8. Community Connection: The design team will reach out to the community in the form
of community forums and open houses, attendance at various community group
meetings, social media outreach, stakeholder meetings, building user group meetings,
and other possible methods of outreach as recommended by the City of Pasco. During
this phase, the connections will be designed to provide information about the progress of
the project as desired by the City of Pasco.
9. Council Meetings. The design team will attend up to 2 council meetings during this
phase to share information with the council and assist the city with meeting preparation.
10. Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Bidding and Permitting
1. Permit Submittal and Comment Responses: The design team will submit the
constriction documents to the city building department for permit review. Upon receipt of
review comments from the City, the design team will make required revisions and
corrections to the drawings and specifications. Official responses to each comment will
be issued to the city. The team will work with the city in this way until permitting
requirements are satisfied and the permit is ready for pick-up.
2. Bid Clarifications: During bidding, the design team will work with the city to respond to
questions from bidders, and provide the necessary clarifications to bidders’ questions
and concerns about the construction project. Clarifications will be provided in a fair
manner to provide equal opportunity to all bidders. The design team will host a pre-bid
conference and walk-through of the existing building to provide bidders with an
opportunity to see the existing conditions and ask questions.
3. Bid Opening: If the City so desires, the design team will be present for the bid opening
event. The city will open, and read aloud all bids and record them on a bid tabulation
form. The design team will then review all bid packages and bid tabs and determine the
apparent responsive lowest bidder via recommendation letter. The city will alert the
bidders to the results. Subsequently the design team will assist the City with any
necessary needs of the execution of the contract between owner and contractor.
4. Community Connection: The design team will reach out to the community during this
phase, to provide information about the status of the bids, contract award, and up-
coming construction expectations, as desired by the City of Pasco.
5. Council Meetings: The design team will attend 1 council meeting during this phase to
provide recommendations to the council regarding bidding and award, and to participate
at the bid award, or to provide explanation regarding any bidding anomalies.
6. Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Construction Administration
Not included at this time, but may be added now, or at the time of bidding and
construction contract award.
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Services not included
Any services not listed above or on the attached proposal are not included, but may be
added at any time. Also listed on the attached detailed proposal are services that are
currently exclude, but may be added at any time. Other optional additional services may
be available that are not listed.
A detailed breakdown of proposed design fees showing included tasks and engineering
disciplines is also included. This proposal can be customized to specifically meet your needs,
and your budget. We look forward to the opportunity to work with you on this important project!
Sincerely,
ARCHITECTS WEST, INC.
Steve Roth, AIA, LEED AP
Enc.
cc: Brittany Whitfield
Rod Rada
File
DocuSign Envelope ID: CE5BB3E9-0CAB-47EB-B161-C10175AC10F6
Fee Summary
Phase 1 - Design
$6,500,000.00
$596,103.20
$5,903,896.80
10%
Phase 2 - Construction Administration
$9,500.00
$35,000.00
$9,500.00
$10,000.00
TBD
TBD
TBD
TBD
$0.00
$4,500.00
LEED Certification (Silver Level Anticipated)
Hazardous Materials Survey and Report
Remaining Constructon Budget
Fee Percentage
Complete Fire Sprinkler Shop Drawings
Energy Life Cycle Cost Analysis (ELCCA)
A/V Systems Design
Bidding and Permitting
TOTAL PHASE 2 FEE
$37,129.58
Construction Administration TBD
MLK Community Center
Remodel and Expansion
Design Fee Proposal - REV-1
Total Project Budget
Phase 1 Fees
Design
Pre-Design $102,250.00
TBD
Optional Additional Services
Not Included At This Time
TOTAL PHASE 1 FEE
$409,973.63
$596,103.20
Access Control Systems Design
Network Systems Design
Acoustic Engineering
Special Testing and Inspection (By Owner)
Record Drawings
Pre-Design - Additional Services $46,750.00
EXHIBIT BDocuSign Envelope ID: CE5BB3E9-0CAB-47EB-B161-C10175AC10F6
Fee Detail
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
12 8 40
80 40 40
40 180 80
24 40
24 40 8
16 16
104 $180.00 $18,720.00
368 $150.00 $55,200.00
136 $130.00 $17,680.00
80 $85.00 $6,800.00
$98,400.00
$3,500.00
$350.00
$3,850.00
$102,250.00
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
$20,000.00
$15,000.00
$7,500.00
$4,250.00
$46,750.00
$46,750.00
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
16
12
40 80 40
120 60 100
100 80 160
100 100 200
60 20
24 80 40
24 24
16 16
104 $180.00 $18,720.00
608 $150.00 $91,200.00
340 $130.00 $44,200.00
460 $85.00 $39,100.00
$193,220.00
$16,225.00
$41,486.25
$41,437.50
$21,937.50
$4,500.00
$39,000.00
$7,462.50
$25,000.00
$19,704.88
$216,753.63
$409,973.63
Consulting Total
Council Meetings
Council Meetings
Cost Estimating
Architecture - Total
Drafter (DRAFT)
Landscape Arch. (LA)
Cost Estimating
Architect Handling @ 10%
Project Architect / Interior Desginer (PA/ID)
OAC Meetings
Project Management and Quality Control
Pre-Design (3 months)
Existing Conditions Verification and Modeling
Community Connection
Landscape Arch. (LA)
Specifications
HVAC Engineering
Conceptual Design
Community Connection
Principal In Charge (PIC)
Building Code and Life Safety Analysis
Product and Material Research
OAC Meetings
Design Development
Programming
Project Management and Quality Control
Fire Protection Engineering
Principal In Charge (PIC)
Structural Engineering
Civil Engineering
Drafter (DRAFT)
TOTAL
TOTAL
Consulting Total
Design (6 months)
Construction Documents
Information and Communitions Tech. (ICT)
Project Architect / Interior Desginer (PA/ID)
Architect Handling @ 10%
Architecture - Total
Commissioning
Electrical Engineering
Plumbing Engineering
Architect Handling @ 10%
Consulting Total
TOTAL
Pre-Design - Additional Services
Geotechnical Investigation
Topographical Survey
DocuSign Envelope ID: CE5BB3E9-0CAB-47EB-B161-C10175AC10F6
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
16 8
16 8 16
8 8
24 24
12 12
4 4
48 $180.00 $8,640.00
80 $150.00 $12,000.00
16 $130.00 $2,080.00
16 $85.00 $1,360.00
$24,080.00
$1,475.00
$2,765.75
$2,762.50
$1,462.50
$300.00
$2,600.00
$497.50
$1,186.33
$13,049.58
$37,129.58
Community Connection
Council Meetings
Plumbing Engineering
Electrical Engineering
Project Architect / Interior Desginer (PA/ID)
TOTAL
Fire Protection Engineering
Architect Handling @ 10%
Consulting Total
Information and Communitions Tech. (ICT)
Drafter (DRAFT)
Architecture - Total
Civil Engineering
Structural Engineering
Bidding and Permitting (6 wks.)
Bid Opening
Permit Submittal and Comment Responses
Bid Clarifications
Project Management and Quality Control
Landscape Arch. (LA)
HVAC Engineering
Principal In Charge (PIC)
DocuSign Envelope ID: CE5BB3E9-0CAB-47EB-B161-C10175AC10F6