HomeMy WebLinkAbout2024.02.02 Council Meeting Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, February 5, 2024
Pasco City Hall, Council Chambers & GoToWebinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings
must be received by 4:00 p.m. on the day of this meeting.
To listen to the meeting via phone, call (914) 614-3221 and use access code
347-125-017.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by
Councilmembers, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
4 - 16 (a) Approval of Meeting Minutes for January 16th and January 22nd
To approve the minutes of the Pasco City Council Regular Meeting
held on January 16, 2024, and Special Meeting and Regular
Workshop held on January 22, 2024.
17 - 18 (b) Bills and Communications - Approving Claims in the Total
Amount of $8,525,026.97
Page 1 of 116
To approve claims in the total amount of $8,525,026.97
($6,075,804.07 in Check Nos. 261268 - 261559; $59,157.19 in
Electronic Transfer Nos. 844422 - 844437, 844489 - 844648, 844660
- 844677; $20,336.14 in Check Nos. 54637 - 54651; $2,369,578.85 in
Electronic Transfer Nos. 30202046 - 30203343; $150.72 in Check
No. 957).
19 - 32 (c) Resolution No. 4417 - Bid Award for Sylvester Street Safety
Improvements Project
To approve Resolution No. 4417, awarding the construction contract
for Bid No. 21227 - Sylvester Street Safety Improvements Project to
Granite Construction Company of Yakima, WA in the amount of
$3,215,920.00, and further, authorize the City Manager to execute
the contract documents.
33 - 66 (d) Resolution No. 4418 - Architects West, Inc. Professional
Services Agreement for Services Martin Luther King Community
Center Remodel and expansion Project
To approve Resolution No. 4418, authorizing the City Manager to
execute a Professional Services Agreement with Architects West, Inc.
for the Martin Luther King Community Center Remodel and
Expansion.
(RC) MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS
67 - 68 (a) Proclaiming February 2024 as "Black History Month"
Mayor Serrano will read and present the proclamation proclaiming
February 2024 as, "Black History Month" in Pasco, Washington to
Pasco community member Irvine Brown Sr.
6. PUBLIC COMMENTS - The public may address Council on any items
unless it relates to a scheduled Public Hearing. This item is provided to
allow the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of questions with the expectation of an immediate
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings. Lastly, when called
upon, please state your name and city or county residency into the
microphone before providing your comments.
Page 2 of 116
7. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
69 - 114 Financial and American Rescue Plan Act (ARPA) Updates
Discussion
8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
12. MISCELLANEOUS DISCUSSION
13. EXECUTIVE SESSION
14. ADJOURNMENT
15. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
115 - 116 (b) Adopted Council Goals (Reference Only)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
Clerk for assistance.
Servicio de intérprete puede estar disponible con aviso. Por
favor avisa la Secretaria Municipal dos días antes para
garantizar la disponibilidad. (Spanish language interpreter
service may be provided upon request. Please provide two
business day's notice to the City Clerk to ensure availability.)
Page 3 of 116
AGENDA REPORT
FOR: City Council January 31, 2024
TO: Adam Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Debra Barham, City Clerk
City Manager
SUBJECT: Approval of Meeting Minutes for January 16th and January 22nd
I. REFERENCE(S):
01.16.2024 and 01.22.2024 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Regular Meeting held on
January 16, 2024, and Special Meeting and Regular Workshop held on
January 22, 2024.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 4 of 116
MINUTES
City Council Regular Meeting
7:00 PM - Tuesday, January 16, 2024
Pasco City Hall, Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Pete Serrano, Mayor.
ROLL CALL
Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa
Blasdel, Charles Grimm, Peter Harpster, and Leo Perales
Councilmembers absent: None
Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin
Crowley, Fire Chief; Eric Ferguson, City Attorney; Jacob Gonzalez, Community &
Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken
Roske, Police Chief; Maria Serra, Interim Public Works Director; and Debby
Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA
Approval of Meeting Minutes for January 2nd and January 8th
To approve the minutes of the Pasco City Council Regular Meeting and Regular
Workshop held on January 2, 2024 and January 8, 2024, respectively.
Bills and Communications - Approving Claims in the Total Amount of
$11,975,065.15 and Bad Debt Write-off Totaling $ 211,681.83
To approve claims in the total amount of $11,975,065.15 ($10,764,289.19 in
Check Nos. 260873 - 261267; $15,366.46 in Check Nos. 54328 - 54636;
$1,195,409.50 in Electronic Transfer Nos. 30201400 - 30202045).
To approve bad debt write-off for accounts receivable including Utility Billing,
Page 1 of 5Page 5 of 116
Ambulance, Cemetery, General Accounts, and Miscellaneous Accounts in the
total amount of $211,681.83.
Resolution No. 4413 - Amendment No. 5 to RH2 Professional Services
Agreement for the Phase 2 PWRF Project
To approve Resolution No. 4413, authorizing the City Manager to execute
Amendment No. 5 for the Professional Services Agreement with RH2
Engineering, Inc. for the Process Water Reuse Facility (PWRF) Pretreatment
Improvements Phase 2: Winter Storage Capacity.
Resolution No. 4414 - Change Order No. 7 to Citywide Traffic Signal
Improvements Ph 2 Project
To approve Resolution No. 4414, authorizing the City Manager to execute
Change Order No. 7 to the Construction Contract with Apollo, Inc. for the Citywide
Traffic Signal Improvements Phase 2 Project.
Resolution No. 4415 - 2024-2025 City Council Representation on Local &
Regional Boards and Committees
To approve Resolution No. 4415, confirming Mayoral assignments of
Councilmembers to various community boards and committees for the years
2024-2025.
MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel
to approve the Consent Agenda as read.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember
Barajas, Councilmember Blasdel, Councilmember
Grimm, Councilmember Harpster, and Councilmember
Perales
PROCLAMATIONS AND ACKNOWLEDGEMENTS
Proclaiming Community Risk Reduction Week
Mayor Serrano read and then presented the proclamation for Community Risk
Reduction Week to Ben Shearer, Community Risk Reduction Coordinator and
Firefighter with the Pasco Fire Department.
Mr. Shearer provided a brief report on the Community Risk Reduction (CRR)
activities within Pasco.
PUBLIC COMMENTS
Steve Bauman, B4 Development and Consulting, distributed copies of a document to
Council on behalf of his client, West Family, LLC related to code enforcement issues
Page 2 of 5Page 6 of 116
related to property owned by his client.
Charles Laird, Pasco resident, commented on the City's water rights impact fees and
expressed support for the formation of a subcommittee to review the issue.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Verbal Reports from Councilmembers
Mr. Harpster reported on the Martin Luther King Jr. Day bell ringing ceremony that
he and his family attended. He also commented on attending the grand opening
of Cafe con Arte, which combines community space with the arts.
Mayor Pro Tem Milne reported on the Parks & Recreation Advisory Board and
COPA Board meetings he recently attended.
Mr. Perales expressed appreciation to the City's first responders for responding to
recent fires. He also commented on the grand opening of Cafe con Arte, as well
as the Clubhouse Sports Academy located in the HAPO Center.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Ordinance No. 4703 - Maoqi Mark Feng Rezone from C-1 to R-1 (Z 2021-007)
Mayor Serrano announced that the proposed rezone was a quasi-judicial action
and asked Mr. Ferguson to explain the procedure for quasi-judicial items.
Mr. Ferguson read the quasi-judicial procedure including how the Appearance of
Fairness Doctrine applies to it. Next, he asked all Councilmembers a series of
questions associated with potential conflicts of interest to disclose such potential
conflicts or appearance of conflicts. With no response from the Councilmembers,
he asked if any members of the public were seeking to disqualify a member of
Council from participating in the proceedings. No one came forward.
Mr. Ferguson provided a brief report regarding the proposed rezone from C-1 to
R-1 for Maoqi Mark Feng.
Council and Mr. Ferguson held a brief question and answer period regarding the
proposed rezone.
MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Perales
to adopt Ordinance No. 4703, amending the zoning classification of certain real
property located at Lots 17 To 20 Block 2, Kurth’s Revised Plat, Pasco,
Franklin County, Washington, from C-1 to R-1, and further, authorize
publication by summary only.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember
Page 3 of 5Page 7 of 116
Barajas, Councilmember Blasdel, Councilmember
Grimm, Councilmember Harpster, and Councilmember
Perales
Ordinance No. 4704 - Interim Financing Local Improvement District -
Sanitary Sewer - East Urban Growth Area
Ms. Buckley provided a brief recap regarding the proposed bond for interim
financing the Local Improvement District No. 152 - East Urban Growth Area
Sanitary Sewer.
MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Blasdel
to adopt Ordinance No. 4704, relating to contracting indebtedness; authorizing
the issuance of local improvement district bond anticipation notes to pay costs
relating to the construction of Local Improvement District No. 152
improvements pending the issuance of local improvement district bonds
authorized to be issued by Ordinance No. 4592; fixing or setting parameters
with respect to certain terms and covenants of the notes; appointing the City’s
designated representative to approve the final terms of the sale of the notes;
and providing for other related matters, and further, authorize publication by
summary only.
RESULT: Motion carried unanimously 7-0
AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember
Barajas, Councilmember Blasdel, Councilmember
Grimm, Councilmember Harpster, and Councilmember
Perales
NEW BUSINESS
Discussion on proposed Change Order No. 7 for the East Urban Growth
Area (UGA) Expansion Sewer Local Improvement District (LID) No. 152
Phase 1 Project.
Ms. Serra provided a brief report related drilling issue related to the East Urban
Growth Area Expansion Sewer Local Improvement District No. 152 Phase 1
Project located under BNSF crossing near Clark Road.
Council and staff continued discussion regarding the drilling issue.
MISCELLANEOUS DISCUSSION
Mr. Lincoln announced that there was a house currently on fire and the first
responders were deployed to it. He also commented on the impending winter weather
and how the City staff will be responding to the inclement weather.
Ms. Barajas commented on the Joe Thornton recent award from Columbia Basin
College's Martin Luther King Jr (MLK) Spirit Award for his Big Bro Joe Foundation.
Page 4 of 5Page 8 of 116
This program is currently looking for mentors and coaches to work with local youth.
She also reported on attending the soft opening of Cafe con Arte, as well as the
recent COPA Board meeting. Lastly, she commented on Pasco, Peru and that their
government was seeking a sister city relationship with the City of Pasco and will be
visiting Pasco, WA in May 2024.
Mr. Perales asked why the City cannot capture bad debt write off (that was presented
in the Consent Agenda).
Ms. Buckley stated that these items are not really "bad debt write offs" instead they
are related to Medicare and Medicaid agreements and need to be accounted for the
contractual adjustments.
Mr. Perales asked Council about the fentanyl pandemic and sought Council input on
preparing a resolution to send to the Washington State Legislature to support funding
to fight this pandemic.
Mr. Lincoln just needed a nod from Council to see if they would like to have staff to
prepare a document for the Legislature.
Council indicated that they were in favor of preparing a document for the Legislature.
Mr. Lincoln stated that staff will also contact the City's State lobbyists to review the
document and then bring it back to Council for approval.
Mr. Perales asked if Council would be interested in hosting a Veterans Day parade in
Pasco, WA.
Mr. Lincoln suggested that staff will first need to prepare a budget estimate for this
event, including a rough timeline for a new parade and then present it to Council for
further discussion.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:08 PM.
PASSED and APPROVED this ____ day of ________________, 20__.
APPROVED: ATTEST:
Pete Serrano, Mayor Debra Barham, City Clerk
Page 5 of 5Page 9 of 116
MINUTES
City Council Special Meeting
7:00 PM - Monday, January 22, 2024
Pasco City Hall, Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Pete Serrano, Mayor.
ROLL CALL
Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa
Blasdel, Charles Grimm, Peter Harpster, and Leo Perales
Councilmembers absent: None
Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin
Crowley, Fire Chief; Eric Ferguson, City Attorney; Jacob Gonzalez, Community &
Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken
Roske, Police Chief; Maria Serra, Interim Public Works Director; and Debby
Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Resolution No. 4416 - Change Order No. 7 for the East Urban Growth Area
(UGA) Expansion Sewer Local Improvement District (LID) No. 152 Phase 1
Project.
Ms. Serra provided a brief recap of the proposed East Urban Growth Area (UGA)
expansion Sewer Project Change Order No. 7 associated with Local Improvement
District No. 152.
MOTION: Mayor Pro Tem Milne moved, seconded by Councilmember Barajas
to approve Resolution No. 4416, authorizing the City Manager to execute
Change Order No. 7 to the construction contract with Tapani, Inc. for the East
UGA Expansion Sewer LID (No. 152) Phase 1 project.
Page 1 of 2Page 10 of 116
RESULT: Motion carried unanimously 7-0
AYES: Mayor Serrano, Mayor Pro Tem Milne, Councilmember
Barajas, Councilmember Blasdel, Councilmember
Grimm, Councilmember Harpster, and Councilmember
Perales
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:07 PM.
PASSED and APPROVED this __ day of ________________, 20__.
APPROVED: ATTEST:
Pete Serrano, Mayor Debra Barham, City Clerk
Page 2 of 2Page 11 of 116
MINUTES
City Council Workshop Meeting
7:05 PM - Monday, January 22, 2024
Pasco City Hall, Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:07 PM by Pete Serrano, Mayor.
ROLL CALL
Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa
Blasdel, Charles Grimm, Peter Harpster, and Leo Perales
Councilmembers absent: None
Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager; Darcy Buckley, Finance Director; Kevin
Crowley, Fire Chief; Eric Ferguson, City Attorney; Jacob Gonzalez, Community &
Economic Development Director; Jesse Rice, Parks & Recreation Director; Ken
Roske, Police Chief; Maria Serra, Interim Public Works Director; and Debby
Barham, City Clerk
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS
Mr. Harpster stated that he attended the recent Agriculture Hall of Fame. He also
announced that it was his 13th Wedding Anniversary to his wife who was sitting in the
audience.
Mayor Serrano reported on the Hanford Economic Area Economic Investment Fund
Advisory Committee meeting he recently attended.
ITEMS FOR DISCUSSION
Presentation by Michelle Holt, Executive Director, Benton-Franklin Council
of Governments
Ms. Sigdel introduced Michelle Holt, Executive Director, Benton-Franklin Council
Page 1 of 4Page 12 of 116
of Governments (BFCOG) who presented brief history of BFCOG, current focus,
and request to ratify the Interlocal Agreement between the City of Pasco and
BFCOG.
Council and Ms. Holt held a brief question and answer period related to BFCOG
priorities and community focus.
Cardiac Arrest Response Demonstration
Fire Chief Crowley introduced Fire Captain/Medical Officer Mortensen who
provided a presentation on Cardiac Arrest Registry to Enhance Survival (CARES)
protocol. He included the Pasco's Fire Department's statistics for 2021-2022
related to cardiac arrests calls for service. He ended the presentation with a
demonstration of current the CPR practices. The Pasco Fire Department staff that
assisted in the demonstration included:
Paramedic Barnes
Paramedic Rosenau
Paramedic Friend
Paramedic Heeren
Paramedic Lt. McGrath
Paramedic McGrath
Paramedic Tenney
Paramedic Schmidtgall
Battalion Chief Nelson
Council expressed gratitude to the Pasco Fire Department staff for their work and
efforts in saving lives within the community.
RECESS
Mayor Serrano called a five-minute recess at 8:29 PM.
ITEMS FOR DISCUSSION CONTINUED
Resolution - Bid Award for Sylvester Street Safety Improvements Project
Ms. Serra provided a brief report related to the proposed bid award for the
Sylvester Street Safety Improvements project.
Council and Ms. Serra continued with a brief discussion of the pending project.
Resolution - Professional Services Agreement for Martin Luther King
Community Center Remodel and expansion Project
Mr. Rice and Ms. Serra provided a brief report on the proposed professional
services agreement for the Martin Luther King (MLK) Community Center remodel
and expansion project.
Page 2 of 4Page 13 of 116
Council and Ms. Serra continued discussion related to the proposed remodel and
expansion project at MLK Community Center.
MISCELLANEOUS COUNCIL DISCUSSION
Mayor Serrano expressed appreciation to the Public Works Streets Crews for working
during the inclement weather events.
Mr. Harpster commented on the fentanyl crisis across Washington State and
requesting that the Governor declare a state of emergency on this epidemic so to free
up funding to address it. He asked for a status on supporting this effort and suggested
that Council promote this same support from the other cities located within the region.
Mr. Lincoln concurred that this issue is also in front of the City's state lobbyists to
ensure it provides the most impact.
Mr. Perales expressed appreciation to Mr. Rice and the Tri-Cities Animal Control staff.
RECESS
Mayor Serrano called a three-minute recess at 9:21 PM.
EXECUTIVE SESSION
Council adjourned into Executive Session at 9:24 PM for 30 minutes, returning at
9:54 PM to discuss with legal counsel about current or potential litigation per
RCW 42.30.110.(1)(i) with the City Manager, Deputy City Manager, Parks &
Recreation Director, and City Attorney.
At 9:54 PM Mayor Serrano announced that the Executive Session would continue
for another 10 minutes.
Mayor Serrano called the meeting back to order at 10:04 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:04 PM.
PASSED and APPROVED this __ day of ________________, 20__.
APPROVED: ATTEST:
Pete Serrano, Mayor Debra Barham, City Clerk
Page 3 of 4Page 14 of 116
Page 4 of 4Page 15 of 116
MINUTES
City Council Special Meeting
6:00 PM - Monday, January 29, 2024
Pasco City Hall, Pasco Conference Room
CALL TO ORDER
The meeting was called to order at 6:01 PM by Pete Serrano, Mayor.
ROLL CALL
Councilmembers present: Pete Serrano, David Milne, Blanche Barajas, Melissa
Blasdel, Charles Grimm, Peter Harpster, and Leo Perales
Councilmembers absent: None
Staff present: Adam Lincoln, City Manager; Richa Sigdel, Deputy City Manager;
Angela Pashon, Assistant City Manager and Retreat Facilitator Marilynn Beard
ITEMS FOR DISCUSSION
Council met and completed a communications styles exercise and then briefly
discussed planning for their upcoming goal setting retreat scheduled for early
March 2024.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:18 PM.
PASSED and APPROVED this __ day of ________________, 20__.
APPROVED: ATTEST:
Pete Serrano, Mayor Debra Barham, City Clerk
Page 1 of 1Page 16 of 116
AGENDA REPORT
FOR: City Council February 1, 2024
TO: Adam Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Darcy Buckley, Finance Director
Finance
SUBJECT: Bills and Communications - Approving Claims in the Total Amount of
$8,525,026.97
I. REFERENCE(S):
Accounts Payable 02.05.24
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $8,525,026.97 ($6,075,804.07 in
Check Nos. 261268 - 261559; $59,157.19 in Electronic Transfer Nos. 844422 -
844437, 844489 - 844648, 844660 - 844677; $20,336.14 in Check Nos. 54637
- 54651; $2,369,578.85 in Electronic Transfer Nos. 30202046 - 30203343;
$150.72 in Check No. 957).
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 17 of 116
REPORTING PERIOD:
February 5, 2024
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 261268 - 261559 54637 - 54651 957
Total Check Amount $6,075,804.07 $20,336.14 150.72 Total Checks 6,096,290.93$
Electronic Transfer Numbers 844422 - 844437 30202046 - 30203343
844489 - 844648
844660 - 844677
Total EFT Amount $59,157.19 $2,369,578.85 $0.00 Total EFTs 2,428,736.04$
Grand Total 8,525,026.97$
Councilmember
100 564,891.06
110 38,630.28
140 18,494.74
142 33,010.31
145 1,800.53
150 39,560.92
160 24,937.78
165 32,058.34
168 53,902.43
170 919.15
180 1,414.56
185 51.00
190 15,116.91
194 9,356.18
195 4.19
196 HOTEL/ MOTEL EXCISE TAX 14,095.95
367 1,472,378.22
410 3,770,767.13
510 27,612.46
690 2,406,024.83
GRAND TOTAL ALL FUNDS:8,525,026.97$
PAYROLL CLEARING
ECONOMIC DEVELOPMENT
STADIUM/ CONVENTION CENTER
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/ SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
ANIMAL CONTROL
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
RIVERSHORE TRAIL & MARINA MAIN
REVOLVING ABATEMENT
HOME CONSORTIUM GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
C.D. BLOCK GRANT
January 11 to January 31, 2024
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed
as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such
Adam Lincoln, City Manager Griselda Garcia, Finance Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
5th day of February, 2024 that the merchandise or services hereinafter specified have been received and are approved for payment:
Page 18 of 116
AGENDA REPORT
FOR: City Council January 17, 2024
TO: Adam R. Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Maria Serra, Interim Director
Public Works
SUBJECT: Resolution No. 4417 - Bid Award for Sylvester Street Safety
Improvements Project
I. REFERENCE(S):
Resolution
Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 4417, awarding the construction
contract for Bid No. 21227 - Sylvester Street Safety Improvements Project to
Granite Construction Company of Yakima, WA in the amount of $3,215,920.00,
and further, authorize the City Manager to execute the contract documents.
III. FISCAL IMPACT:
Proposed Bid Award: $3,215,920.00
Construction Phase Funding include the following grants:
City Highway Safety Improvement Program (Federal Grant) $1,143,600.00
Pedestrian and Bicycle Program (State Grant) $2,294,800.00
IV. HISTORY AND FACTS BRIEF:
Sylvester Street is an east-west minor arterial that connects residential areas to
downtown Pasco. The City’s 2020 Local Road Safety Plan identified Sylvester
Street as a major corridor in need of safety mitigation measures due to vehicle
crash rates.
The project extends from 3rd Avenue to Road 54, excluding the overpass at
SR 395. A bridge will be designed and constructed through a companion
project Sylvester St/US 395 Ped/Bike Overpass project in the near future.
Page 19 of 116
Improvements west of US 395 involves converting the undivided four-lane
roadway segment into a three-lane roadway segment with one travel lane in
each direction, a center left turn lane, and a multi-use pedestrian and bicycle
lane. The project will narrow the width of the travel lanes, help address safety
concerns, and include pedestrian facilities. Specifically, three pedestrian
crossings are proposed at key locations with Rectangular Rapid Flashing
Beacons, mid-crossing pedestrian refuge island, and associated signage and
striping.Lighting at crossing locations is to be installed by Franklin PUD in
partnership on this project.
Improvements east of US 395 include signal adjustments and pedestrian
infrastructure retrofits. Improvements west of US 395 include new sidewalk,
curb and gutter, stormwater improvements, and the installation of rapid flashing
beacons at the pedestrian crossing at 14th Ave. This portion of the project
coincides with the City’s Citywide Traffic Signal Improvements Phase 2.
Pedestrian crossings exist in this segment of the corridor.
These measures reflect Council’s vision adopted in the Complete Streets
ordinance and are key to increasing safety in all modes of transportation and
reducing collisions.
The City is in receipt of a Federal Grant - Highway Safety Improvement
Program (HSIP), and a State Grant for the pedestrian and Bicycle Program.
The Sylvester Street Safety Improvements Grants requires a City match of
10%.
V. DISCUSSION:
The Project was advertised for bids on December 6th and December 13th,
2023. On January 4th, 2024 bids were publicly opened at 2:00 p.m. As part of
the competitive formal bidding processes, a total of three (3) bids were
received. The lowest responsive bid was submitted by Granite Construction
Company of Yakima, WA in the amount of $3,215,920.00. The Engineer's
Estimate is $3,943,249.50.
Bid Tabulation
Nelson Construction Corporation
(Non-Responsive) $3,133,333.00
Granite Construction Company $3,215,920.00
Culbert Construction, Inc. $3,688,106.22
City Staff completed the review of the bid submittal and found only a minor
irregularity but still within specifications and requirements. WSDOT
Headquarters of Local Programs concurs on the award to the apparent low,
responsive bidder.
Page 20 of 116
This item was presented to Council at the January 22, 2024, Workshop as a
discussion item.
City Staff recommends award of the bid to Granite Construction Company of
Yakima, WA in the amount of $3,215,920.00.
Page 21 of 116
Resolution – Sylvester Street Safety Improvements Bid Award - 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AWARDING BID NO. 21227 FOR THE SYLVESTER STREET SAFETY
IMPROVEMENTS PROJECT TO GRANITE CONSTRUCTION COMPANY OF
YAKIMA, WASHINGTON; AND FURTHER AUTHORIZES THE CITY
MANAGER TO EXECUTE THE CONTRACT DOCUMENTS.
WHEREAS, the City of Pasco (City) identified the Sylvester Street Safety Improvements
Project in the approved Capital Improvement Plan; and
WHEREAS, this Contract provides for the removal of existing four lane channelization
and installing a new three lane channelization with two-way left-turn center lane, bike lanes,
sidewalk and shared-use path. Work includes the installation of 2500 tons of HMA, curb, gutter,
sidewalk and roadway reconstruction for approximately 6050 linear feet of roadway, construction
of pedestrian ramps, pavement marking, storm water utility work, fire hydrant relocations, street
light installation, rectangular rapid flashing beacon (RRFB) installation, new traffic signal
equipment, poles, foundations, traffic control, and permanent signing between Road 54 and North
3rd Avenue; and
WHEREAS, the City solicited sealed public bids for this project, identified as the
Sylvester Street Safety Improvements Project; and
WHEREAS, on January, 4, 2024, at 2:00 p.m., three (3) bids were received and opened
by the City; and
WHEREAS, the lowest responsive bidder was Granite Construction Company with a bid
of $3,215,920.00, the Engineer’s Estimate was $3,943,249.50; and
WHEREAS, the bid documentation was reviewed, and the bidder was determined to be
responsible and responsive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City hereby awards the Sylvester Street Safety Improvements Project to Granite
Construction Company, in the amount of $3,215,920.00; and further authorizes the City Manager
to execute the Contract documents.
Be It Further Resolved, that this Resolution shall take affect and be in full force
immediately upon passage by the City Council.
Page 22 of 116
Resolution – Sylvester Street Safety Improvements Bid Award - 2
PASSED by the City Council of the City of Pasco, Washington, on this ____ day of
________________, 2024.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 23 of 116
Pasco City Council
Workshop Meeting
January 22, 2024
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Sylvester Street Safety Improvements
PROJECT SCOPE
•Center turn-lane
•Multiuse pathway/
•Bikelanes
•Sidewalks
•Retained parking
•Safe street Crossings
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Sylvester Street Safety Improvements
Conceptual Design
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Sylvester Street Safety Improvements
West of US 395 East of US 395
PROPOSED CONFIGURATION
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Outreach Plan
PAST
• 2 OPEN HOUSES Fall 2022 and Spring 2023
• Project webpage updates
• Direct mailings to property owners along the corridor
• Direct coordination on driveway reconfigurations
UPCOMING
• Postcards to property owners along the corridor and
the neighborhood
• Social media campaign
• Traditional media
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Outreach Plan
Public Outreach Fact Sheet Public Outreach Postcard
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Outreach Plan
UPON CONSTRUCTION commencement contractor is to provide:
• Bilingual Door hangers with contact information
• Notice to utilities and service providers
• Coordination with property owners for local access, driveway work,
temporary parking restrictions and any other temporary disruptions
They require a minimum of 48hrs advanced notice.
Additionally, contractor to provide City with notice of traffic revisions at
least 1 week prior to implementation
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Sylvester Street Safety Improvements
Eng. Estimate: $3,943,249.5
Lowest Responsive, Responsible bidder: $ 3,215,920.00
Granite Construction of Yakima, WA
FUNDING
1,522,900Federal HSIP Grant
2,675,800State Ped/Bike Grant
702,200Local funds
4,900,900TOTAL
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AGENDA REPORT
FOR: City Council January 23, 2024
TO: Adam Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Maria Serra, Interim Director
Public Works
SUBJECT: Services Professional Inc. West, Architects 4418 No. Resolution -
Agreement for Services Martin Luther King Community Center Remodel
and expansion Project
I. REFERENCE(S):
Resolution
Professional Services Agreement (PSA)
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION:I the authorizing 4418, No. City approve to move Resolution
Manager to execute a Professional Services Agreement with Architects West,
Inc. for the Martin Luther King Community Center Remodel and Expansion.
III. FISCAL IMPACT:
This project is funded through a combination of grants and local contributions:
Federal Grant: $3,000,000.00 Community and Economic Development
Grant
ARPA Funds: $2,500,000.00
Washington State Department of Commerce Grant: $980,000.00
Total Project Cost: To be determined (TBD)
Design Services Fee: $596,103.20 representing 10% of the total Grant
funding.
IV. HISTORY AND FACTS BRIEF:
The Martin Luther King (MLK) Community Center, originally known as the East
Pasco Neighborhood Center, has served as a cornerstone of Pasco's East
Side for over 50 years. Constructed in the 1970s, the 22,000 square-foot
Page 33 of 116
facility, with its distinctive concrete block exterior, has become a symbol of
hope and opportunity for countless residents offering a gym, weight room,
game room, and classrooms. The MLK Community Center has nurtured a
diverse range of activities and programs. The Facility is currently being utilized
by the programs listed below:
Early Childhood Education: The Benton Franklin Head Start Program
provides and education development early critical childhood
opportunities for hundreds of young children annually.
Youth Enrichment: The local YMCA utilizes the facility to offer a variety
of programs for K-12 youth, engaging them in recreational activities,
fitness, and social development, serving an estimated 3,000 youth each
year.
Community Hub: The center has also served as a gathering place for
community events, meetings, and other activities, fostering a sense of
belonging and connection among residents.
While the MLK Community Center has stood strong for five decades, the years
have meets accessibility current longer no The toll. their taken facility
standards and lacks the updates needed to fully accommodate the needs of
the community.
V. DISCUSSION:
A Request for Qualifications for professional services was issued June 9, 2023,
and closed July 12, 2023. After receiving five submittals from architectural
firms, the prospective consultants qualifications were carefully reviewed and
scored a written their on by committee. diverse statements Based of
qualifications, the selection committee narrowed the selection down to two
highly qualified firms. After both firms delivered engaging presentations, the
selection committee recommended Architects West, Inc. as the best fit for this
project. Their strong team, extensive experience in similar projects, and clear
understanding of our vision was impressive.
The proposed Professional Services Agreement (PSA) with Architects West,
Inc. will provide design services for the design phase of the project and support
the efforts of City staff. Design services are anticipated to begin shortly after
finalizing the agreement and are projected to be completed by the end of 2024.
This item was presented to Council at the January 22, 2024, Council Workshop
meeting. City Staff recommend approval of the PSA with Architects West, Inc.
in the amount of $596,103.20.
Page 34 of 116
Resolution – PSA for MLK Design & Construction Mngt Srvs - 1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH ARCHITECTS WEST, INC. FOR THE
MARTIN LUTHER KING COMMUNITY CENTER REMODEL AND
EXPANSION.
WHEREAS, the City of Pasco (City) requires professional services from an architectural
firm for the purposes of design, outreach and permitting services for the Martin Luther King
Community Center remodel and expansion; and
WHEREAS, the City issued a Request for Qualifications (RFQ) related to its need for
professional services for this project as required by RCW 39.80.030 on June 9, 2023; and
WHEREAS, the City received, reviewed, and scored five Statement of Qualifications
(SOQs) and determined Architects West, Inc to be the most highly qualified pursuant to RCW
39.80.040; and
WHEREAS, the City, pursuant to RCW 39.80.050(1), has negotiated a fair and reasonable
scope and fee with Architects West, Inc based on the estimated value of services including
complexity and professional nature of the work; and
WHEREAS, the City hereby finds that Architects West, Inc. is the most highly qualified
firm to perform the necessary design services for the Martin Luther King Community Center
Remodel and Expansion Project and the negotiated contract is both fair and reasonable, for an
amount not to exceed $596,103.20; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into a
Professional Services Agreement with Architects West, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council of the City of Pasco approves the terms and conditions of the
Professional Services Agreement between the City of Pasco and Architects West, Inc. as attached
hereto and incorporated herein as Exhibit A.
Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby
authorized, empowered, and directed to execute said Professional Services Agreement on behalf
of the City of Pasco; and to make minor substantive changes necessary to execute the Professional
Services Agreement.
Page 35 of 116
Resolution – PSA for MLK Design & Construction Mngt Srvs - 2
Be It Further Resolved, that this Resolution will take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, on this ___ day of
______________________, 2024.
_____________________________
Pete Serrano
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 36 of 116
Architects West, Inc. -PSA - No. 24-002
MLK Community Center Remodel and Expansion Project
Version 11.07.23 Page 1 of 10
PROFESSIONAL SERVICES AGREEMENT
Martin Luther King Community Center Remodel and Expansion Services
Agreement No. 24-002
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and Architects West, Inc., hereinafter
referred to as “Consultant,” on the _______ day of _________________, 2024.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant’s current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the Martin Luther King Community Center
Remodel and Expansion project; and
WHEREAS, the City’s Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant’s performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant’s Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by December 31, 2026.
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3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $ 596,103.20 without the prior written authorization by the City.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant’s activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant’s activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
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4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as “work
product,” shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated
as such.
5.2 In the event of Consultant’s default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
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6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
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7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant’s liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant’s waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant’s delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant’s maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the C ity’s
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
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9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant’s Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant’s profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $2,000,000 each occurrence; and
☒ $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and
☒ $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant’s Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant’s insurance and shall not contribute with it.
9.3.1 The Consultant’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
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9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days’ notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
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Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
Page 44 of 116
Architects West, Inc. -PSA - No. 24-002
MLK Community Center Remodel and Expansion Project
Version 11.07.23 Page 9 of 10
14.3 The Project Administrator for the purpose of this Agreement shall be:
For the City: For the Consultant:
Ryan Mahaffey , or designee
Project Manager
525 North 3rd
PO Box 293
Pasco WA 99301
mahaffeyr@pasco-wa.gov
Steve Roth, AIA, LEED™, AP., or designee
Principal
210 E Lakeside Ave
Coeur d’Alene, ID 83814
stever@architectswest..com
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
Page 45 of 116
Architects West, Inc. -PSA - No. 24-002
MLK Community Center Remodel and Expansion Project
Version 11.07.23 Page 10 of 10
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
Adam R. Lincoln – City Manager
CONSULTANT
Steve Roth, AIA, LEED™ , AP – Principal
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
Page 46 of 116
1-8-2024
City of Pasco
Attn: Ryan Mahaffey
525 N.3rd Ave.
Pasco, WA 99301
RE: MLK Community Center Remodel and Expansion – SCOPE STATEMENT
Dear Mr. Mahaffey,
Below is a statement of the scope of each item of work itemized in the attached fee proposal.
Pre-Design
1.Existing Conditions Verification and Modeling: The team will investigate the existing
building and model its existing conditions in 3 dimensions as a basis for design work.
2.Programming: This task involves the creation of a program document describing the
requirements for design. It will include design principles, a list of spaces, needs, and
wants, and total square footage, along with all other information pertinent and useful for
the next phase of design. The document will be useful for presentation to the council
and will be the basis for approval to move to the next phase of design work.
3.Community Connection: The design team will reach out to the community in the form
of community forums and open houses, attendance at various community group
meetings, social media outreach and data collection, surveys, QR code data collection,
stakeholder meetings, building user group meetings, and other possible methods of
outreach and data collection as recommended by the City of Pasco. The connections
will be designed to gather information and provide information about the project as
desired by the City of Pasco.
4.Council Meetings: The design team will attend up to 3 council meetings during this
phase to share information with the council and assist the city with meeting preparation.
5.Cost Estimating: The design team will provide a total estimated cost of construction,
including estimates for any possible alternatives or options.
6.OAC Meetings: The design team will attend up to three in-person or virtual coordination
meetings with the building committee, in addition to meetings for community outreach
purposes.
7.Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Pre-Design - Additional Services
1.Geotechnical Investigation. If desired by the City of Pasco, the design team can
provide geotechnical investigation of the site to determine sub-grade conditions in
preparation for design. If not provided by the design team, this service must be provided
by the City of Pasco
EXHIBIT A
Page 47 of 116
[name]
[date]
Page 2 of 4
2. Topographical Survey. The design team can provide topographic survey of the site
including boundaries, utilities, topography, and all other surveyable site-related items to
facilitate design. If not provided by the design team, this service must be provided by
the City of Pasco
3. Commissioning. The design team can provide commissioning services to ensure the
building’s systems are tested and adjusted to perform according to the design intent, and
for the greatest efficiency. Commissioning services in this proposal begin during pre-
design, and continue through the end of the design phase. Construction-related
commissioning services can be quoted at the time of construction.
Design
1. Building Code and Life Safety Analysis: The design team will analyze the existing
building and all future design concepts for compliance with all applicable building codes
accessibility codes, and for general life safety compliance. This analysis will be part of
the construction drawing set.
2. Product and Material Research: The design team will research options for building
materials and products that may be used in the project. Research will be conducted for
availability, appropriateness for the design and for the use, cost, durability, and general
suitability for the intended use on this project.
3. OAC Meetings. Up to Eight in-person or virtual coordination meetings with the building
committee, in addition to meetings for community outreach purposes.
4. Conceptual Design: In this phase the design team will produce a set of conceptual
design drawings. The set of drawings will describe the overall design, layout, site
design, materials, colors, and will include various types of graphic representation of the
design which may include renderings, virtual reality, virtual models and virtual walk-
throughs. The team will provide graphics sufficient to describe the design to the City and
the public. At the end of this phase, the City will be presented with a set of drawings for
review and approval. A construction cost estimate will be provided demonstrating that
the project is on budget, or if not on budget, options for bringing the scope of work into
budget.
5. Design Development: In this phase the design team will begin with the approved
conceptual design drawings and develop them into greater detail. During the phase, all
general design questions should be answered and documented, in preparation for the
next, more detailed phase. Building systems (electrical, HVAC, data, etc.) will be
developed and engineers will work closely with the city to confiture the systems to the
City’s satisfaction. At the end of this phase, the City will be presented with a set of
drawings and specifications for review and approval. A construction cost estimate will
be provided demonstrating that the project is on budget, or if not on budget, options for
bringing the scope of work into budget.
6. Construction Documents: During this phase the design team will begin with the
Design Development documents and develop them into a fully detailed set of drawings
and specifications suitable for permit submittal, bidding, and construction. All details and
specific requirements will be included in the documents at the end of this phase. A final
construction cost estimate will be provided demonstrating that the project is on budget,
or if not on budget, options for bringing the scope of work into budget.
7. Specifications: During all three phases above, the design team will continuously
develop a specification manual which will include specific information about each
product and material and activity to be included in the project. It will also include
Page 48 of 116
[name]
[date]
Page 3 of 4
instructions to bidders, and a draft owner-contractor construction contract. The
specifications will incorporate all applicable CSI master-format divisions.
8. Community Connection: The design team will reach out to the community in the form
of community forums and open houses, attendance at various community group
meetings, social media outreach, stakeholder meetings, building user group meetings,
and other possible methods of outreach as recommended by the City of Pasco. During
this phase, the connections will be designed to provide information about the progress of
the project as desired by the City of Pasco.
9. Council Meetings. The design team will attend up to 2 council meetings during this
phase to share information with the council and assist the city with meeting preparation.
10. Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Bidding and Permitting
1. Permit Submittal and Comment Responses: The design team will submit the
constriction documents to the city building department for permit review. Upon receipt of
review comments from the City, the design team will make required revisions and
corrections to the drawings and specifications. Official responses to each comment will
be issued to the city. The team will work with the city in this way until permitting
requirements are satisfied and the permit is ready for pick-up.
2. Bid Clarifications: During bidding, the design team will work with the city to respond to
questions from bidders, and provide the necessary clarifications to bidders’ questions
and concerns about the construction project. Clarifications will be provided in a fair
manner to provide equal opportunity to all bidders. The design team will host a pre-bid
conference and walk-through of the existing building to provide bidders with an
opportunity to see the existing conditions and ask questions.
3. Bid Opening: If the City so desires, the design team will be present for the bid opening
event. The city will open, and read aloud all bids and record them on a bid tabulation
form. The design team will then review all bid packages and bid tabs and determine the
apparent responsive lowest bidder via recommendation letter. The city will alert the
bidders to the results. Subsequently the design team will assist the City with any
necessary needs of the execution of the contract between owner and contractor.
4. Community Connection: The design team will reach out to the community during this
phase, to provide information about the status of the bids, contract award, and up-
coming construction expectations, as desired by the City of Pasco.
5. Council Meetings: The design team will attend 1 council meeting during this phase to
provide recommendations to the council regarding bidding and award, and to participate
at the bid award, or to provide explanation regarding any bidding anomalies.
6. Project Management and Quality Control: The Project Manager will monitor the
progress of the project, and oversee quality control via an in-house review process with
the design team.
Construction Administration
Not included at this time, but may be added now, or at the time of bidding and
construction contract award.
Page 49 of 116
[name]
[date]
Page 4 of 4
Services not included
Any services not listed above or on the attached proposal are not included, but may be
added at any time. Also listed on the attached detailed proposal are services that are
currently exclude, but may be added at any time. Other optional additional services may
be available that are not listed.
A detailed breakdown of proposed design fees showing included tasks and engineering
disciplines is also included. This proposal can be customized to specifically meet your needs,
and your budget. We look forward to the opportunity to work with you on this important project!
Sincerely,
ARCHITECTS WEST, INC.
Steve Roth, AIA, LEED AP
Enc.
cc: Brittany Whitfield
Rod Rada
File
Page 50 of 116
Fee Summary
Phase 1 - Design
$6,500,000.00
$596,103.20
$5,903,896.80
10%
Phase 2 - Construction Administration
$9,500.00
$35,000.00
$9,500.00
$10,000.00
TBD
TBD
TBD
TBD
$0.00
$4,500.00
LEED Certification (Silver Level Anticipated)
Hazardous Materials Survey and Report
Remaining Constructon Budget
Fee Percentage
Complete Fire Sprinkler Shop Drawings
Energy Life Cycle Cost Analysis (ELCCA)
A/V Systems Design
Bidding and Permitting
TOTAL PHASE 2 FEE
$37,129.58
Construction Administration TBD
MLK Community Center
Remodel and Expansion
Design Fee Proposal - REV-1
Total Project Budget
Phase 1 Fees
Design
Pre-Design $102,250.00
TBD
Optional Additional Services
Not Included At This Time
TOTAL PHASE 1 FEE
$409,973.63
$596,103.20
Access Control Systems Design
Network Systems Design
Acoustic Engineering
Special Testing and Inspection (By Owner)
Record Drawings
Pre-Design - Additional Services $46,750.00
EXHIBIT B
Page 51 of 116
Fee Detail
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
12 8 40
80 40 40
40 180 80
24 40
24 40 8
16 16
104 $180.00 $18,720.00
368 $150.00 $55,200.00
136 $130.00 $17,680.00
80 $85.00 $6,800.00
$98,400.00
$3,500.00
$350.00
$3,850.00
$102,250.00
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
$20,000.00
$15,000.00
$7,500.00
$4,250.00
$46,750.00
$46,750.00
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
16
12
40 80 40
120 60 100
100 80 160
100 100 200
60 20
24 80 40
24 24
16 16
104 $180.00 $18,720.00
608 $150.00 $91,200.00
340 $130.00 $44,200.00
460 $85.00 $39,100.00
$193,220.00
$16,225.00
$41,486.25
$41,437.50
$21,937.50
$4,500.00
$39,000.00
$7,462.50
$25,000.00
$19,704.88
$216,753.63
$409,973.63
Consulting Total
Council Meetings
Council Meetings
Cost Estimating
Architecture - Total
Drafter (DRAFT)
Landscape Arch. (LA)
Cost Estimating
Architect Handling @ 10%
Project Architect / Interior Desginer (PA/ID)
OAC Meetings
Project Management and Quality Control
Pre-Design (3 months)
Existing Conditions Verification and Modeling
Community Connection
Landscape Arch. (LA)
Specifications
HVAC Engineering
Conceptual Design
Community Connection
Principal In Charge (PIC)
Building Code and Life Safety Analysis
Product and Material Research
OAC Meetings
Design Development
Programming
Project Management and Quality Control
Fire Protection Engineering
Principal In Charge (PIC)
Structural Engineering
Civil Engineering
Drafter (DRAFT)
TOTAL
TOTAL
Consulting Total
Design (6 months)
Construction Documents
Information and Communitions Tech. (ICT)
Project Architect / Interior Desginer (PA/ID)
Architect Handling @ 10%
Architecture - Total
Commissioning
Electrical Engineering
Plumbing Engineering
Architect Handling @ 10%
Consulting Total
TOTAL
Pre-Design - Additional Services
Geotechnical Investigation
Topographical Survey
Page 52 of 116
Phase 1 Rate/Hr.Total
PIC PA / ID LA DRAFT
16 8
16 8 16
8 8
24 24
12 12
4 4
48 $180.00 $8,640.00
80 $150.00 $12,000.00
16 $130.00 $2,080.00
16 $85.00 $1,360.00
$24,080.00
$1,475.00
$2,765.75
$2,762.50
$1,462.50
$300.00
$2,600.00
$497.50
$1,186.33
$13,049.58
$37,129.58
Community Connection
Council Meetings
Plumbing Engineering
Electrical Engineering
Project Architect / Interior Desginer (PA/ID)
TOTAL
Fire Protection Engineering
Architect Handling @ 10%
Consulting Total
Information and Communitions Tech. (ICT)
Drafter (DRAFT)
Architecture - Total
Civil Engineering
Structural Engineering
Bidding and Permitting (6 wks.)
Bid Opening
Permit Submittal and Comment Responses
Bid Clarifications
Project Management and Quality Control
Landscape Arch. (LA)
HVAC Engineering
Principal In Charge (PIC)
Page 53 of 116
Martin Luther King Community
Center Renovation and Expansion
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Project Location
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MLK Community Center History
❑Constructed in the 1970’s
❑“Weaving a Life Together” Art
Mural installed in early 2000’s
❑A safe location for area youth to
recreate and be involved
❑Originally called the East Pasco
Neighborhood Center
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Current Building Interior
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Current Building Exterior
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Current Services
Current Activities
❑YMCA Programs
❑Head Start Pre-School
❑Indoor Youth and Adult
Soccer
❑Drop in Basketball
❑Community Hub
Partners
❑YMCA of the Greater Tri-Cities
❑Benton Franklin Head Start
❑City of Pasco
Serves
❑Historically disadvantaged communities
❑Culturally diverse
❑100% of neighborhood elementary
school student body is on free/reduced
lunch
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Facility Needs
❑Aging Facility
❑50+ years with periodic maintenance and minimal updates
❑Does not meet the current needs of the community
❑Does not meet current ADA standards
❑Upgrade to add:
❑New Community meeting space - Includes wet classroom/kitchen
❑Updated ADA access
❑New Mid-Columbia Library system mini branch - include study/homework and program areas
❑Fiber optic high speed internet
❑Façade improvements including a new entryway
❑Office space to allow for community resource officer
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MLK Community Center Funding
❑Federal Funding – $3,000,000 (Funds need to be spent by 2030)
❑ARPA Funding – $2,500,000 (Funds need to be obligated by end of year 2024)
❑State Funding – $980,000 (Funds need to be spent by 2027)
❑For a total of – $6,480,000!
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Design Consultant Selection
Process
❑Professional Architectural and Engineering Services Selection Process
❑Lengthy selection process
❑on site walk through
❑ written proposals from consultants
❑ in person presentations
❑Focus on:
❑Community outreach
❑Stakeholder engagement
❑Comprehensive assessment of needs
❑Design and construction management
❑Develop a vision for the facility with community input and structural assessments
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Consultant Selection
Architects West Of
Coeur d’Alene Idaho selected
❑Extensive Project experience with municipal, public,
and educational clients
❑Engaging approach with City and Community
members
❑ Clear understanding of the project challenges
❑Design fee $596,103.20
Clockwise- Ray and Joan Kroc corps Community Center, City of Richland City Hall,
Prosser High School
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Project Design Steps
❑Pre-design 3-4 months
❑Community outreach
❑Existing conditions analysis and modeling
❑Programming- deciding what services/programs will go into the building
and how they will fit in the design.
❑Geotech investigation
❑Topographical survey
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Project Design Steps
❑Design 6-8 months
❑Community outreach
❑Building code and life safety analysis
❑Product and material research
❑Design of the new facility
❑ Construction documents
❑Bidding and Permitting 6-8 weeks
❑Permits
❑Bid clarification
❑Bid opening
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Questions?
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AGENDA REPORT
FOR: City Council January 31, 2024
TO: Adam Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Adam Lincoln, City Manager
City Manager
SUBJECT: Proclaiming February 2024 as "Black History Month"
I. REFERENCE(S):
Proclamation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Mayor Serrano will read and present the proclamation proclaiming February
2024 as, "Black History Month" in Pasco, Washington to Pasco community
member Irvine Brown Sr.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Proclamations issued by the Mayor of the City of Pasco provide an opportunity
for the City to recognize exceptional events. The goal of a proclamation is to
recognize and celebrate the extraordinary achievements of Pasco citizens and
non-profit organizations, honor occasions of importance and significance, and
increase public awareness of issues to improve the well-being of the people of
this City.
Information on how to request proclamations is available on the City's website
to provide equitable opportunity for community members and organizations to
have their events and achievements recognized and celebrated.
V. DISCUSSION:
Page 67 of 116
Proclamation
“Black History Month”
February 2024
WHEREAS, in 1926 the Association for the Study of African American Life and History sponsored
a national history week to celebrate and promote achievements by Black Americans and other peoples of
African descent which inspired schools and communities nationwide to organize local celebrations,
establish history clubs and host performances and lectures, in the decades that followed, many college
campuses began recognizing Black History Month; and
WHEREAS, in 1976, President Gerald Ford officially recognized Black History Month and called
upon the public to “seize the opportunity to honor the too-often neglected accomplishments of Black
Americans in every area of endeavor throughout our history”; and
WHEREAS, since 1976, during the month of February our Nation takes pause to reflect on the
injustices faced by African Americans throughout our Nation’s history, and in allyship, celebrate the
accomplishments and cultural Influence of African Americans; and
WHEREAS, the City of Pasco recognizes the history of segregation in the 1950's and the pivotal
demonstrations organized by local civil rights leaders in the 1960's that led to successes in society for the
black community and in the process have deeply enriched Pasco’s history with culture, skill, and service;
and
WHEREAS, the 2024 theme, African Americans and the Arts, pays tribute to African American artists
in the fields of visual and performing arts, literature, fashion, folklore, language, film, music, architecture,
culinary, and other forms of cultural expression; and
NOW, THEREFORE, I, Pete Serrano, Mayor of the City of Pasco, Washington, do hereby proclaim
February 2024 as
“Black History Month”.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of
Pasco, State of Washington, to be affixed this 5th day of February 2024.
Pete Serrano, Mayor
City of Pasco
Page 68 of 116
AGENDA REPORT
FOR: City Council January 31, 2024
TO: Adam Lincoln, City Manager City Council Regular
Meeting: 2/5/24
FROM: Darcy Buckley, Finance Director
Finance
SUBJECT: Financial and American Rescue Plan Act (ARPA) Updates
I. REFERENCE(S):
Introduction to City Finance and General Fund Summary
List of American Rescue Plan Act (ARPA) Projects
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
NA
IV. HISTORY AND FACTS BRIEF:
Financial updates are important communication efforts with Council members
and the public. While a year ends on December 31st, the steps necessary to
complete accounting for yearend closing are many. The Finance Department
continues the process of closure to recognize revenues and expenditures for
2023. In part, this effort includes:
1. Payment of invoices for goods and services received in 2023 but
invoiced in 2024,
2. Grant and loan reimbursement billings to outside agencies,
3. Reconciliation of bank and other accounts,
4. Creation of accounting entries to reflect 2023 activity to the balance
sheet for correct presentation of assets and liabilities as of December
31, 2023
Year-end reporting is historically not complete until April in the year following
Page 69 of 116
the reported activity. In the same time frame, the City's Annual Comprehensive
Report (ACFR) is completed and submitted to the State Auditor's Office.
The City received American Rescue Plan Act (ARPA) revenue totaling
$17,464,000. This funding was remitted to the City of Pasco in two equal
installments during the calendar years 2021 and 2022. The City received
$8,732,156 as the first allocation on June 8, 2021. The remaining funds were
received in 2022. All funds must be utilized or obligated prior to December 31,
2024. If obligated by December 31, 2024 spending must be expended by
December 31, 2026.
Since the receipt of ARPA funds, information has been shared with the Council
related to dollars available and options for use.
V. DISCUSSION:
Aware of the value of timely financial information, staff has provided an update
focused on financial elements of City operations and reporting. Also, included
is a summary of General Fund revenue sources.
While additional revenue activity may be recorded as part of continuing
yearend close efforts, General Fund revenue estimates are provided as a
preliminary update of budget-to-actual activity for 2023. Due to the variety of
expenditures and magnitude of cost, expenses are more challenging to
estimate. Therefore, expenditure activities are not included in this document.
December 31st, 2023 is halfway through the biennium. Estimates have been
included in the report based on 2023 activity while cognizant of revenue
improvement opportunities and 2024 budget expectations. This consideration
is most markedly pronounced in building permit revenue estimation for 2024
activity. Anticipated improvement in interest rates surrounding borrowing and
reflective development projects poised to start, 2024 revenue is estimated to
be higher than 2023.
While ARPA spending is not part recorded in the General Fund, this meeting
provided an opportunity to review past actions and uses with the Council.
ARPA funds must be obligated or spent by 12/31/2024. For those funds
obligated at 12/31/2024, spending must occur no later than 12/31/2026.
ARPA funding uses include:
Responding to the public health and negative economic impacts of the
pandemic
Providing premium pay to essential workers - conflicts with the State of
Washington Constitution
Providing government services to the extent of revenue loss due to the
Page 70 of 116
pandemic
Making necessary investments in water, sewer, and broadband
infrastructure
Disaster Relief
Surface transportation
Community Development Block Grants
Like other federal funding, the use of ARPA dollars must follow stringent
guidelines Budget and Management of Uniform the in outlined Office
Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (Federal Register, Title 2, Part 200).
Below is a sample of requirements for the use of Federal Awards:
1. Contracts will be competitively bid or under the Simplified Acquisition
approach, when available, need the documentation of three (3) separate
price quotes.
2. Contractors must be eligible to undertake federal contracts, not
debarred nor excluded as per SAM.gov.
3. Construction contracts over $2,000 must comply with Davis Bacon Act
which requires contractors to pay prevailing wages.
4. City and subrecipient shall abide by a documented Code of Ethics.
5. City and subrecipient shall avoid real or apparent conflicts of interest or
non-competitive practices.
When any federal funds, including ARPA, are provided from the City to a sub-
recipient for the performance of a program or project, the City must monitor for
compliance, receive and documentation, review and invoices supporting
progress reports. For any organization receiving more than $750,000 in federal
funding, a single audit must be performed.
Staff have removed a potential project for City-owned property that is leased to
the Boys and Girls Club valued at $1.26M, from consideration of ARPA funding
per Council direction. Instead, those dollars are earmarked for support of the
MLK Center Renovation project should they be needed. Unspent allocations for
the completed project of $125,340 are available as well. Therefore, total
unallocated funds of $1,484,340 are earmarked and prioritized for MLK Center
Renovation. As the project continues, funding needs will be monitored. The
Council will be apprised of project needs and ARPA allocation impact.
Page 71 of 116
Introduc�on to City Finances
What is the City’s fiscal year?
The City ’s fiscal year mirrors a calendar year. For financial repor�ng purposes, the
City’s fiscal year is January 1 through December 31 of each year. For budgetary
purposes, the City has adopted a biennial budget. Therefore, each budget period
starts January 1st of an odd numbered year and extends through December 31st of
the next succeeding year. For example, the budget period for current opera�ons
started January 1, 2023. It will conclude December 31, 2024. During 2024, budget
planning for the biennium covering 2025 – 2026 will take place.
What principles guides City accoun�ng prac�ce?
Municipal Accoun�ng is governed by Generally Accepted Accoun�ng Principles
(GAAP) and Governmental Accoun�ng Standards Board (GASB). In the State of
Washington, use of a uniform chart of accounts and guidance is prescribed by State
Auditor’s Office outlined in Budge�ng, Accoun�ng and Repor�ng System (BARS)
Manual.
Municipal Accoun�ng uses funds. What is a fund?
To comply with GAAP, municipal accoun�ng requires the use of fund accoun�ng. A
fund is the collec�on of accoun�ng ac�vity for a specific and unique purpose. Each
fund’s accoun�ng is dictated by its purpose. Each fund is uniquely numbered to
allow ac�vity to be separately tracked and reported. O�en, the name of the fund
explains its purpose. Each fund includes a self-balancing set of accounts.
Integral to fund accoun�ng is the prohibi�on of one fund subsidizing another. For
example, the revenues of the ambulance fund cannot be used for water fund
expenses. Similarly, the water u�lity cannot pay for expenses that benefit a special
revenue fund, like park development. This segrega�on of financial ac�vity assures
revenues are spent in conjunc�on with their authority to collect fees. It also
provides protec�on for rate payers by assuring rate revenues support appropriate
expenses.
For each fund, accoun�ng and resul�ng repor�ng, reflects a mini-business of the
City. Interfund charges between funds occur to reimburse funds for suppor�ng
ac�vi�es.
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Is governmental accoun�ng different from private accoun�ng methodology?
Accoun�ng measurement and basis of accoun�ng for governmental funds differs
from private en�ty focused accoun�ng. In governmental accoun�ng, transparency,
and accountability when using public funds is the priority.
The ac�vi�es of the City’s Proprietary Funds (Enterprise and Internal Service) are
accounted for similar to private en��es. These funds receive revenue primarily
from fees and charges. This accoun�ng method is suppor�ve of debt issuance and
rate se�ng.
Types of Funds
• General Fund - The main operating fund of the City. Accounts for all
financial resources and uses of the general government. Exceptions are
those activities legally required or City-elected to be accounted for
separately.
• The Construction Fund: The Construction Fund is a capital project fund
used to account for significant construction and capital acquisition related
to governmental activities.
• Special Revenue funds are used to account for specific revenue sources
that are restricted, committed, or assigned to expenditures for a particular
purpose.
• Debt Services funds are used to account for the resources accumulated
and payments made for principal and interest on long–term general
obligation debt of governmental funds. These funds include the Local
Improvement Districts (LID) Guarantee fund which provides financial
security for outstanding LID bonds.
• The City has one Enterprise fund, Water/Sewer Fund, to account for water,
sewer, reuse, storm water and irrigation utilities activities. Utilities
operations are financed and operated similarly to private business entities.
Rate setting for the utilities occurs to ensure costs are covered by revenues
of rate payers. Accounting for capital activities of the utilities is recorded
in the Water/Sewer Fund.
• Internal Service funds are used to account for equipment replacement and
operations, central stores, as well as medical/dental insurance services
provided to other departments on a cost-reimbursement basis.
• Pension & OPEB Trust funds are used to account for the sources and uses
of funds to meet the pension benefit and other post-employment benefit
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obligations made to firemen covered under the Plan prior to the creation
of the Law Enforcement Officers and Fire Fighters’ (LEOFF) pension system
in 1970.
• Custodial funds are used to report resources held by the City in a purely
custodial capacity on behalf of the State Administrative Office of the
Courts, Animal Control Authority and Pasco Public Facility District.
• Permanent funds are used to report resources that are legally restricted
to the extent that only earnings, not principal, may be used for purposes
of supporting a specific City program. The City has one permanent fund,
Cemetery Perpetual Care Fund.
How is the budget created?
Budget crea�on occurs over many months based on input from various
stakeholders. Included in this important process are ci�zens, council members, City
leadership and City departments.
Council goal se�ng serves as the star�ng, and founda�onal, step for budgetary
planning.
Calendar of budget events
While the budget process begins early in the year, there are statutorily required
deadlines. They are outlined below:
Descrip�on Statutory Deadline
Budget request to department directors for es�mates of
revenues and expenditures
Second Monday in September
Revenue and Expenditure es�mates complete. File with
Clerk.
Fourth Monday in September
City Council receives es�mates on revenues from all sources
for considera�on in se�ng property tax levy
By First Monday in October
Public hearing is held on revenue sources Mid-October to Mid-
November
Preliminary budget and related budget message prepared Beginning of November
Publica�on of preliminary budget and final hearing During November
Property tax levy set by ordinance and filed with County November 30th
Final budget hearing December
Budget adop�on deadline December 31
Transmit adopted budget to State Auditor’s Office December 31
Page 74 of 116
How is the budget monitored?
Budget monitoring is a joint effort of department and finance staff. Staff
accountants are assigned to, and work with, departments. As part of this
partnership, the accountant serves as a resource for finance related ques�ons or
concerns. Finance staff prepares budget-to-actual financial reports monthly.
Mee�ngs are held throughout the year between finance staff and department staff
to allow for review and suppor�ve of collabora�on.
As the City adopts a biennial (two year) budget, a mid-biennium review process
occurs between September and December. This effort allows an opportunity to
evaluate budget progress and, when necessary, request amendments to Council.
On a recurring basis, financial reports are presented at council mee�ngs with the
goal of upda�ng councilmembers and public viewers of ac�vity.
How is budget amended?
The budget is set at the fund level. Authority to increase budgetary appropria�on
resides with council. To amend the budget, council must approve increases the
budget appropria�on limit via ordinance.
Financial guidelines and fiscal policies
Financial prac�ce and policy are guided by external state-wide statutes, contractual
agreements, City of Pasco Municipal Code sec�ons and local administra�ve orders
and policies. Examples of administra�ve orders guiding finance ac�vi�es include
Purchasing Policy and Travel Authoriza�on. Decision making throughout the year is
guided by the following best prac�ces and policies:
• Reserve: Financial best practices dictate that the City should have resources
in reserve to address unanticipated declines in revenue.
o The City will review annually the reserve level required to meet cash
flow needs.
o General Fund: Reserves should be maintained to at least 60 days of
average operating expenditures, unless otherwise adopted in the
budget or otherwise approved by Council.
o Utility Fund and non-major Enterprise funds: Reserves should be
maintained at 45 days of operating expenditures, unless otherwise
adopted in the budget.
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o Debt Service Fund: Reserves should be maintained at an average of one
year’s debt service payments for all debt, except assessment debt, or
all statutorily required reserve funds to guarantee debt service,
whichever is more.
o Medical/Dental Insurance Fund: Reserves should be maintained at an
amount equal to 16 weeks of budgeted expenses.
• Revenue: To support ongoing service provision, the following will serve as
guidelines.
o The City will seek to avoid dependence on temporary or unstable
revenues to fund recurring/basic municipal services.
o The City will proactively compete for its fair share of available State and
Federal revenues. The City will diligently collect revenue due and
ensure compliance with revenue regulations.
o The City will establish all user charges/fees at a level related to the cost
of providing the service and within policy parameters established by
City Council.
o At least every odd numbered year, the City will review user fees to
assess for the effects of inflation and other factors as appropriate. The
City will set fees and user charges for Enterprise Funds at a level that
fully supports the total direct and indirect cost of the activity,
including the cost of annual depreciation of capital assets.
• Expenditure: Matching support for expenses with like revenues is a wise
practice. For example, using one-time revenues to fund ongoing expenses
may result in future budgetary shortfalls.
o Emphasis shall be placed on improving productivity, workplace
innovation and program evaluation, as well as alternative means of
service, rather than adding to the work force.
o The City shall invest in technology and other efficiency tools to ensure
high productivity.
o Enterprise Fund expenditures shall be fully supported by their own
rates, fees and charges and not subsidized by the General Fund without
authorization of the City Council. The Enterprise Funds shall pay their
share of overhead costs and services provided by the General Fund.
• Debt: Prudent use of debt is an important tool for City finances. Capital
improvements that benefit users for decades are well suited for debt
financing. This practice spreads cost over many years to be supported by
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users of the asset that may change between asset creation and full years of
use.
Short-term Debt and Internal Debt:
• Short-term debt is defined as a period equal to or less than one year.
• The City may use short-term debt to cover temporary cash flow
shortages.
• The City may issue Interfund loans (internal debt) rather than outside
debt to meet short-term cash flow needs. This includes “one-day” loans
from the General Fund for year-end fund balance reporting. All
Interfund loans with terms of three months or more will be subject to
Council approval by ordinance or resolution and will bear interest.
Long-term Debt:
• Long-term debt is defined as a period of more than one year.
• Long-term debt service payments will not exceed the expected life of a
project.
• Prior to the decision to issue general obligations debt, which is an
obligation against the general taxing authority of the City, the feasibility
of alternative methods of financing using special assessments,
fees/charges and special revenue debt, should first be determined.
What Services are Provided by the General Fund:
Department Name Ci�zenry Services Impact
City Manager’s Office City-wide administra�on and communica�on
Council City policies and communica�on
Municipal Court Municipal Court
Informa�on Systems Provides informa�on systems for opera�ons
Human Resources Personnel support and risk management
Police Department Public safety delivery
Fire Department Public safety delivery – Fire Service only
Administra�ve and Community Services Use of facili�es, parks and recrea�on programs
Community and Economic
Development
Permi�ng and development review, enforcement of
City-wide building and safety codes, zoning and
community planning
Finance U�lity billing and financial repor�ng and stewardship
Engineering Public infrastructure planning and construc�on
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What is the ACFR?
This unique acronym stands for Annual Comprehensive Financial Report (ACFR).
Prepared annually, this report reflects financial ac�vity for the City as a single
organiza�on. Also included in the report are fund by fund financial reports. Integral
to the report are management’s discussion and analysis of ac�vity for the year,
suppor�ng financial statements, detailed notes and sta�s�cal comparisons.
Is the City audited?
On a recurring and rou�ne basis various audits are performed to evaluate
adherence to federal and state legal requirements, local policies and procedures.
Successful audit results are valuable to maintain public goodwill as well as secure
favorable bond ra�ngs. Below are the three audits that occur annual as a review of
financial and opera�onal ac�vity.
Federal – Governments that spend $750,00 or more in federal awards during their
fiscal year must receive a Single Audit. This audit evaluated compliance with federal
requirements.
• Financial – State Auditor’s Office completes an independent audit of the City’s
Annual Comprehensive Annual Report (ACFR). The audit serves to evaluate
whether financial statements are an accurate representation of City finances.
• Accountability – This audit evaluates the City’s compliance with state laws and
regulations as well as City implemented policies and procedures. The audit
work also reviews internal controls and practices to ensure public funds are
appropriately accounted for and safe guarded against misuse and
misappropriation.
• Other – various federal and state agencies audit programs routinely. Examples
are Housing and Urban Development audits of Community Development Block
Grant (CDBG) program delivery and audits preformed to evaluate appropriate
use of federal and state funds used in transportation projects.
What is a bond ra�ng?
A bond ra�ng allows investors to gauge the City ’s financial strength. A good ra�ng
indicates the City has the fiscal strength to pay its obliga�ons. This strength
influences favorable interest rate cost for borrowing.
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What is the City ’s bond ra�ng?
As part of recent debt issuance for Limited Term General Obliga�on bonds that
occurred in 2023, the City was rated by S&P Global Ra�ngs. The City was assigned a
a ra�ng of AA-.
Page 79 of 116
Revenue Manual
General Fund Summary
Page 80 of 116
Taxes
2019-2020
Actual
2021-2022
Actual
2023-2024
Estimate
General Property Tax 21,767,256 23,353,266 25,915,437
Retail Sales Tax
Criminal Justice Tax 2,809,382 3,889,018 3,937,232
Public Safety Tax 3,606,440 5,084,437 5,199,896
City Sales Tax - Undesignated 28,784,508 40,116,017 41,010,731
Utility Tax 23,041,599 23,978,961 26,078,432
Other Tax 1,940,960 2,740,276 2,407,181
Sub-Total Taxes 81,950,145 99,161,975 104,548,910
Fees & Charges
General Government 6,909,984 8,336,976 7,614,903
Public Safety 2,824,809 3,292,993 3,444,995
Culture & Recreation 264,802 479,850 515,023
Economic Environment 4,729,140 7,333,907 8,372,344
Sub-Total Fees & Charges 14,728,735 19,443,726 19,947,265
Intergovernmental
PUD Privilege Tax 1,490,794 1,468,640 1,536,566
Liquor Board Profits & Excise Tax 2,113,709 2,324,267 2,352,157
Grants 3,793,485 4,258,928 1,982,336
State Shared Revenues 457,450 1,154,367 715,517
Other 50,788 54,812 56,171
Sub-Total Intergovernmental 7,906,226 9,261,014 6,642,747
Licenses & Permits
Building Permit 3,487,024 4,630,534 4,645,975
Business License 1,490,164 1,700,988 1,884,365
Animal License 313,013 172,393 128,023
Other 63,052 74,251 66,995
Sub-Total Licenses & Permits 5,353,253 6,578,166 6,725,358
Fines & Forfeitures
Traffic 1,076,486 647,540 568,139
Non Traffic 884,933 1,204,489 1,084,537
Court 83,544 165,032 94,170
Sub-Total Fines & Forfeitures 2,044,963 2,017,061 1,746,846
Other Sources
Rent 551,417 517,899 445,006
Transfer in 452,987 1,094,964 702,749
Interest 686,092 705,943 1,596,001
Other 836,763 924,799 1,217,865
Sub-Total Other Sources 2,527,259 3,243,605 3,961,621
Total General Fund Revenue 114,510,581 139,705,547 143,572,747
Summary - General Fund Revenue Sources by Category
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TAXES
Property Tax: In Washington State, the property tax system is budget based. In
compliance, the City approves a levy budget, or amount, for property tax revenue
for each upcoming year. This budgetary levy amount is restricted by several
restric�ons.
Levy amount – The total dollar amount of property taxes to be collected each year.
Levy rate – The cost per $1,000 assessed value of property in taxing district.
Assessed value – The assessed value impacts both the levy rate for the en�re taxing
district as well as the value of tax liability for each property in the district.
One important budgetary restric�on in se�ng property tax was established by
Ini�a�ve 747. This ini�a�ve, approved in 2001, limited levy increases to the lesser
of 1% or infla�on. Each year the most the City can increase the budgeted, levy
amount is 1% of the prior year. For example, if the levy amount was $10 million,
the following year levy can increase by no more than $100,000.
Certain “add-ons” also increase property tax revenue. The most notable addi�ons
are:
o New construction and property improvements
o New annexations of property into City
Based on alloca�on of taxes for 2023 collec�on, property tax revenue from City of
Pasco taxpayers was distributed as below.
Taxing District Percentage
School District 40.82%
State 30.52%
City 15.53%
County 10.34%
Other 2.79%
Page 82 of 116
$12,515,437
$13,400,000
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Property Tax Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Adopted
Page 83 of 116
Sales Tax: When purchasing retail goods in Pasco, a shopper pays sales tax. The
sales tax rate benefits a combina�on of various taxing jurisdic�ons. Within Pasco,
the following taxes are applied. In 2008, the State adopted a des�na�on-based
sales tax system. Known as streamlined sales tax, the point of delivery local sales
tax is paid and remited to the final product des�na�on. This change is especially
beneficial for Pasco when internet sales occur.
Sales tax is typically collected by the vendor at the point-of-sale transac�on.
Subsequently, the tax is remited to the State of Washington Department of
Revenue. The Department of Revenue distributes revenue to the appropriate
taxing jurisdic�on while retaining a one-percent administra�ve fee. Based on this
series of events, there is a �ming difference between sale and City recogni�on of
sales tax revenue.
Sales Tax Rate 2023 Rates City Por�on
State 6.5% 0.00%
City/County (85%/15%) 1.0% 0.085%
Transit 0.6% 0.00%
Public Safety* 0.3% 0.12%
Criminal Jus�ce** 0.1% 0.09%
Juvenile Deten�on 0.1% 0.00%
Mental Health 0.1% 0.00%
Pasco Public Facili�es
District
0.2% 0.00%
Total 8.9% 0.295%
Sales taxes are influenced by economic factors, including interest rates and
infla�on. Cau�ous evalua�on of revenue use resul�ng from one-�me sales tax is
prudent. For example, revenues created by sales tax on large scale, non-recurring
construc�on best suits one-�me spending.
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Various business categories collect and remit sales tax revenues. Below is a chart
depic�ng source of revenues.
$25,004,295
$25,143,564
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Sales Tax Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Retail
47%
Construction
17%
Wholesale Trade
9%
Accommodation/Food
7%
Other Taxable
Transactions
20%
Sales Tax Revenue Sources -2023
Page 85 of 116
U�lity Taxes: A tax of 8.5% is imposed on revenues of u�lity providers. Included
u�li�es are electric, water, sewer, garbage, irriga�on, solid waste, stormwater,
telephone, and cable television service providers. This revenue primarily benefits
the General Fund. Of the 8.5%, 7.5% benefits the General Fund. The remaining
one-percent of tax is remited to the Street Fund and Overlay Fund. For u�li�es
where revenues are impacted by environmental factors, like heat or cold, revenues
received by the City can vary from year to year.
$12,910,115
$13,168,317
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Utility Tax Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 86 of 116
Other Tax: These tax revenues represent various less significant collec�ons.
Especially, where gambling taxes are concerned this source of revenue is uncertain.
For example, in 2020 the result of pandemic related closures decreased revenue by
76%.
Other Taxes Rates
Gambling
Punchboards and Pull Tabs 5%
Bingo and Raffles 5%
Card Games 10%
Admissions Tax 2.5%
$1,220,282
$1,186,899
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Other Tax Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 87 of 116
FEES & CHARGES: The City charges fees for services to external customers
and internal customers. These fees are categorized as General Government, Public
Safety, Economic Resources, Culture and Recrea�on and Intergovernmental
revenues as outlined below.
General Government: Much of this revenue is the product inter-City service
provision. Examples include financial ac�vity and repor�ng, human resources
services, and administra�ve services to other funds. Cost is measured by various
metrics depending on service provided and allocated as part of a formal cost
alloca�on analysis on a recurring and rou�ne basis.
$3,713,792
$3,901,111
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
General Government Revenue
Actual 2023 Actual - Est Estimated 2024 Budget
Page 88 of 116
Public Safety: City staff provide public safety services to the Tri-Ci�es Airport and
Pasco School District as part of contractual agreements, most notably for airport
fire protec�on and school resource officers. From �me to �me, fire protec�ons
services are provided as part of wildland firefigh�ng �ed to state mobiliza�on of
resources.
$1,651,157
$1,793,838
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Public Safety Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 89 of 116
Economic Resources: Engineering and development services support both private
and public project comple�on. Included in this revenue category are plan check
fees, inspec�on, and State Environmental Protec�on Act (SEPA) fees.
$4,246,217
$4,126,127
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Economic Resources Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 90 of 116
Culture and Recrea�on: The City provides recrea�on, sport, and educa�on
opportuni�es. Some examples include swimming lessons, pool �cket sales, and
various recrea�on programs.
$308,932
$206,091
-
100,000
200,000
300,000
400,000
500,000
600,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Culture & Recreation Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 91 of 116
INTERGOVERNMENTAL REVENUES: Each item listed below is also
called a State Shared Revenue. Typically, these revenues are shared based on a
formula set in state statute or based on legisla�ve appropria�on during the budget
process. A variety of elements may determine shared revenue including popula�on
or local policy decisions. Of note, as the State sets parameters for revenue sharing,
these revenue streams reflect an element of uncertainty. Depending upon
legisla�ve direc�on, revenues may be reduced or changed.
Public U�lity District (PUD) Privilege Tax: A state -imposed excise tax. Revenues are
shared with coun�es, ci�es and towns. Based on RCW, the City must receive an
amount equal to at least 0.75% of PUD’s gross revenues received from sales of
electricity within the City.
$770,543
$766,023
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
PUD Privilege Tax Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
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Liquor Board Profits and Excise Tax: Revenue is distributed to ci�es in State of
Washington on a per capita basis.
$1,180,082
$1,172,075
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Liquor Board Profits & Excise Tax
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 93 of 116
Grants: Depending upon ac�vity and grant awards, from year to year, grant
revenue can fluctuate. In the years of 2020 – 2022 federal grants aimed at the
curbing the effects of COVID-19 pandemic were significant. ARPA funds are
accounted for in a separate fund. Coronavirus Aid, Relief and Economic Security
CARES) revenue was the primary impact to General Fund. While yearend closing
ac�vity is not complete for 2023, notable grant revenues include Staffing for
Adequate Fire and Emergency Response (SAFER) reimbursement ($436K), Court
Community Jus�ce Counselor program support ($168K), and Housing Ac�on Plan
related funding ($100K).
$1,058,002
$924,334
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Grants Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 94 of 116
LICENSES & PERMITS:
Building Permits: Building permits include new construc�on and improvement for
residen�al, commercial, and industrial buildings. Revenues in 2023 were less than
budgeted. This shor�all was primarily reflected in the single-family residen�al
dwelling unit permit type. Inflated interest rates have resulted in slowed building.
For 2024, many residen�al development projects are queue for approval.
Depending upon �ming of these construc�on efforts, revenue for the biennium
may meet budgetary planning levels. However, based on ac�vity of 2023, es�mated
revenue for the biennium may be lower than an�cipated.
$2,145,975
$2,500,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Building Permit Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 95 of 116
Business License Fee: Businesses located or providing service in the City must
obtain a business license. A business license is required if mee�ng one or more of
the following criteria. The City partners with the State of Washington Department
of Revenue Business Licensing Service. This pla�orm supports online and mul�-
jurisdic�onal license applica�on and renewal.
$919,203
$965,163
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Business License Fees Revenue
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Page 96 of 116
Animal License Fee: Animal licensing is required for all dogs. Licensing can be
acquired for a length of one or three years. Revenue has decreased with the
cessa�on of a previous canvasing program to encourage licensing.
Descrip�on One Year Three Year
Unaltered $55 $160
Spayed or neutered $15 $40
Low-income senior $3
$60,482
$67,541
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Animal License Fees Revenue
Actual 2023 YTD Estimated 2024 2023-2024 Budget
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Fines and Forfeitures: Includes traffic and non-traffic fines and penal�es. Traffic
infrac�on fines are set by State. Non-traffic infrac�ons are established by City code.
$842,672
$904,174
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Fines & Forfeiture Revenues
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
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Pasco City Council Meeting
February 5, 2024
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Municipal Finance
• City finances and accounting are guided or required by:
•Generally Accepted Accounting Principles (GAAP)
•Governmental Accounting Standards Board (GASB) pronouncements and framework
•State of Washington Budgeting, Accounting, and Reporting System (BARS)
•Other State and Federal standards
•City policies
•An introduction to City Finances is included in your packet for information and reference.
•This document is intended to be a living document that will be amended and updated.
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Year End Process
•Beginning of each year, Finance staff is heavily invested year end close. Included in this process are
the following elements:
1.Expense recognition for all goods or services received in 2023, but unpaid as of December
31,2023.
2.Completion of grant or loan billings that reflect all 2023 expenses. This step assures revenues
match related expenditures.
3.Following the above activity completion, bank and other account reconciliation to validate
complete and accurate reporting.
4.Creation of accounting entries necessary to present operations activity on the balance sheet.
Important changes include updates to assets, liabilities and fund balance.
•The above steps must proceed in a specific and layered order.
•Following these steps, the Annual Comprehensive Annual Report (ACFR) is completed.
•ACFR is provided to State Auditor’s Office for review mid-April
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Revenue Manual Update
•Historically, Revenue Manual Summary has been supplied to Council.
•Estimate of yearend revenues complete and reflected in the Manual for
Council.
•The Revenue Manual includes historical, estimated and budgeted revenues
in the General Fund.
•Presentation highlights significant revenues sources and revenue items of
budgetary significance in 2024.
•These revenues are of large value.
•Comparison of estimate to budget is represented in following charts.
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Property Tax
Growth in 2024 is related to
new construction in City.
When paying 2023 property tax
assessment in City of Pasco
proceeds are spread:Taxing District Percentage
of Tax
Pasco School District 40.82%
State of Washington 30.52%
City of Pasco 15.53%
Franklin County 10.34%
Other 2.79%
$12,515,437
$13,400,000
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Actual 2023 Actual - Est Estimated 2024 2023-2024 Adopted
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Sales Tax
$25,004,295
$25,143,564
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Description
2023
Rate
City
Portion
State of Washington 6.5%0.00%
Local and Optional –
Franklin County
1.0%0.085%
Transit 0.6%0.00%
Public Safety 0.3%0.12%
Criminal Justice 0.1%0.09%
Juvenile Detention 0.1%0.00%
Mental Health 0.1%0.00%
Pasco Public Facility
District
0.2%0.00%
Total 8.9%0.295%
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Utility Tax
$12,910,115
$13,168,317
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023 - 2024 Estimate 2023-2024 Budget
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
Utilities Service
Providers include:
•Electric
•Water
•Irrigation
•Sewer
•Solid Waste
•Stormwater
•Telephone
•Cable television
A portion of tax benefits
Street Overlay and
Streets Funds.
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Building Permit
$2,145,975
$2,500,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2017-2018 Actual 2019-2020 Actual 2021-2022 Actual 2023-2024 Estimate 2023-2024 Budget
Actual 2023 Actual - Est Estimated 2024 2023-2024 Budget
•Revenue in 2023
lower than budget
•Interest rate and
economic
uncertainty
expected influence
•Based on 2024
expectation for
interest rate
improvement &
pending
development
estimated higher
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In Closing:
•Of note, sales tax and building permit revenues are affected by
economic factors.
•Revenues support General Fund expenses – many of which remain
regardless of revenue level.
•Comparison of revenue and expense balance is important to decision
making.
•Update will be provided with completion of year end and as months
progress.
•Questions?
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Pasco City Council Meeting
February 5, 2024
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American Rescue Plan
•American Rescue Plan Act - ARPA :
•Responding to the public health and negative economic impacts of the pandemic
•Providing premium pay to essential workers - conflicts with State of Washington Constitution
•Providing government services to the extent of revenue loss due to the pandemic
•Making necessary investments in water, sewer, and broadband infrastructure
•Disaster Relief
•Surface transportation
•Community development Block Grants
•Use of federal funds is highly regulated by Federal Register Title 2 Part 200
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Completed Programs
Description
Dollars
Allocated Dollars Used Program Achievement
Utility Assistance $1,160,000 $1,082,555
Payment of delinquent utility accounts for
Franklin PUD/City of Pasco/Basin Disposal
customers. Approximately, 1520
customers benefitting. Many received
grants from multiple utilities.
Business Assistance $2,000,000 $1,952,105
Grants for qualifying small businesses of
up to $30,000 based on verified revenue
loss. Of 177 applicants, 86 successfully
met program requirements. Total
employee count for receiving companies
were 267.5.
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In Process Programs
Description
Dollars
Allocated Dollars Used Program Achievement
Pasco Resource
Navigator $625,000 $148,000
Behavioral health specialist team
coordinating with emergency services
focused on crisis intervention and follow
up care
Community Resource
Specialist $200,000 $133,330
Staff member supports ARPA program
delivery and public outreach. Provides
administrative support for overall
program reporting
WSU Workforce
Training $20,000 $7,700
Funds pay enrollment fee for training
tailored to guide small business practices
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In Process Programs
Description
Dollars
Allocated Dollars Used Program Achievement
Downtown Area
planning $100,000 $12,170
Supports changes outlined in Downtown
Master Plan, including outdoor eateries
Pasco Specialty
Kitchen Improvement $500,000 $265,329
Purchase of equipment and facility
improvements
Martin Luther King Jr
Community Center
Renovation $2,500,000 $26,551
ARPA funds partner with other
government provided grants.
Renovation/remodel of community
center
Water Infrastructure $9,000,000 $8,360,782
Improvements related to West Pasco
Water Treatment Plant. Benefits all Pasco
ratepayers
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Funds Summary
Total ARPA
Funds Total Spent Allocated Unallocated
Unused – closed
programs Available to Allocate *
$17,464,000 $11,988,521 16,105,000 $1,359,000 $125,340 $1,484,340
*Available to Allocate Funding Notes:
•Potential project funding for Boys and Girls Club improvements of $1,260,000 has been refocused to support MLK
Renovation.
•As a result of funding priority decisions, funds of $1,484,340 are earmarked to provide support of MLK Renovation
project, if needed. Project needs will be monitored as work progresses and reported to Council.
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Important Dates
•ARPA funds must be spent or obligated by 12/31/2024.
•To meet definition of obligated funds, “an order placed for property and services
and entering into contracts, subawards, and similar transactions that require
payment” must occur.
•If not obligated appropriately, unspent funds must be returned to Department of
Treasury
•If properly obligated, deadline for full expenditure is expanded to 12/31/2026.
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QUALITY OF LIFE
Promote a high-quality of life through quality programs, services and appropriate investment and re-
investment in community infrastructure including, but not limited to:
• Completion of Transportation System Master Plan and design standard updates to promote greater
neighborhood cohesion in new and re-developed neighborhoods through design elements, e.g.;
connectivity, walkability, aesthetics, sustainability, and community gathering spaces.
• Completion of the Parks, Recreation and Open Space Plan and development of an implementation
strategy to enhance such services equitably across the community. • Completion of the Housing Action and Implementation Plan with a focus on a variety of housing to address
the needs of the growing population.
FINANCIAL SUSTAINABILITY
Enhance the long-term viability, value, and service levels of services and programs, including, but not
limited to:
• Adopting policies and strategic investment standards to assure consistency of long-range planning to include
update of impact fees, area fees to specific infrastructure, and SEPA mitigation measures related to new
development, e.g.; schools, traffic, parks, and fire.
COMMUNITY TRANSPORTATION NETWORK
Promote a highly functional multi-modal transportation system including, but not limited to:
• Application of the adopted Transportation System Master Plan including development of policies, regulations,
programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal
systems, accessibility, efficiency, and safety.
COMMUNITY SAFETY
Promote proactive approaches for the strategic investment of infrastructure, staffing, and equipment
including, but not limited to:
• Adoption and develop implementation strategies for Comprehensive Fire Master Plan aimed at maintaining the
current Washington State Rating Bureau Class 3 community rating.
• Collaboration with regional partners to influence strategies to reduce incidences of homeless by leveraging
existing resources such as the newly implemented 0.1% mental health sales tax, use of resource navigator
programs, and other efforts. • Development of an implementation strategy for the Comprehensive Police Master Plan to support future service
levels of the department to assure sustainability, public safety, officer safety, crime control, and compliance
with legislative mandates.
ECONOMIC VITALITY
Promote and encourage economic vitality including, but not limited to:
• Implementation of the Comprehensive Land Use Plan through related actions including zoning code changes,
phased sign code update, and development regulations and standards.
• Completion of Area Master Plans and environmental analysis complementing the Comprehensive Land Use
Plan such as Downtown and Broadmoor Master Plans.
• Development of an Economic Development Plan, including revitalization efforts.
COMMUNITY IDENTITY
Identify opportunities to enhance community identity, cohesion, and image including, but not limited to:
• Development of a Community Engagement Plan to evaluate strategies, technologies, and other opportunities
to further inclusivity, community engagement, and inter-agency and constituent coordination efforts.
• Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art
and culture programs, recognition of significant events or occurrences, and participation/sponsorship of events
within the community.
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CALIDAD DE VIDA
Promover una calidad de vida alta a través de programas de calidad, servicios, inversiones y reinversiones
apropiadas en la infraestructura de la comunidad incluyendo, pero no limitado a:
• Terminar el Plan de Transportación para promover más cohesión entre nuestras vecindades actuales y re-desarrolladas
a través de elementos de diseño, p.ej. conectividad, transitabilidad, sostenibilidad estética, y espacios para reuniones
comunitarias.
• Terminar el Plan de los Parques, la Recreación, y los Espacios Vacíos y el desarrollo de una estrategia de
implementación para mejorar tales servicios justamente a lo largo de la comunidad.
• Terminar el Plan de Acción e Implementación de Viviendas con un enfoque en una variedad de viviendas para tratar las
necesidades del aumento en la población.
SOSTENIBIILIDAD FINANCIERA
Mejorar la viabilidad a largo plazo, el valor, y los niveles de los servicios y los programas, incluyendo, pero no
limitado a:
• Adoptar las políticas y los estándares de inversión estratégica para asegurar consistencia en la planificación a largo
plazo para incluir la actualización de las tarifas de impacto, las tarifas en áreas de infraestructura específica, y las
medidas de mitigación SEPA relacionadas con el nuevo desarrollo, p.ej. escuelas, tráfico, parques, e incendios.
RED DE TRANSPORTACION COMUNITARIA
Promover un sistema de transportación multimodal en alta operación incluyendo, pero no limitado a:
• Aplicar el Plan de Transportación que fue adoptado, incluyendo el desarrollo de las políticas, las reglas, los programas,
y los proyectos que proporcionan más conectividad, inversión estratégica, movilidad, sistemas multimodales,
accesibilidad, eficiencia, y seguridad.
SEGURIDAD COMUNITARIA
Promover métodos proactivos para la inversión estratégica en la infraestructura, el personal, y el equipo
incluyendo, pero no limitado a:
• Adoptar y desarrollar estrategias de implementación para el Plan Comprehensivo para Incendios. Con el propósito de
mantener la clasificación comunitaria actual en la tercera Clase del Departamento de Clasificación del Estado de
Washington.
• Colaborar con socios regionales para influenciar estrategias que reduzcan los incidentes de personas sin hogar al
hacer uso de los recursos actuales como el impuesto de ventas de 0.1% implementado recientemente para la salud
mental, el uso de programas para navegar los recursos, y otros esfuerzos.
• Desarrollar una estrategia de implementación para el Plan Comprehensivo de la Policía para apoyar los niveles futuros
de servicio del departamento para asegurar la sostenibilidad, la seguridad pública, la seguridad de los policías, el
control de crímenes, y el cumplimiento con los mandatos legislativos.
VITALIDAD ECONOMICA
Promover y fomentar vitalidad económica incluyendo, pero no limitado a:
• Implementar el Plan Comprehensivo del Uso de Terreno a través de acciones relacionadas, incluyendo cambios de los
códigos de zonificación, actualización en las etapas de los códigos de las señales, y el desarrollo de las reglas y los
estándares.
• Terminar los Planes de las Áreas y un análisis ambiental el cual complementa al plan integral de uso de la tierra como a
los Planes del Centro y de Broadmoor.
• Desarrollar un Plan de Desarrollo Económico, el cual incluya esfuerzos de revitalización.
IDENTIDAD COMUNITARIA
Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen incluyendo, pero no
limitado a:
• Desarrollar un Plan de Participación de la Comunidad para evaluar las estrategias, las tecnologías, y otras
oportunidades para promover la inclusividad, la participación de la comunidad, y los esfuerzos interdepartamentales y de
coordinación de los constituyentes.
• Apoyar a la Comisión de las Artes y Cultura al promover la unidad y la celebración de la diversidad a través de
programas de arte y cultura, reconocer eventos o acontecimientos significantes, y participar/patrocinar eventos dentro
de la comunidad.
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