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Home My WebLink About4413 Resolution - RH2 - Amend 5 for PWRF Ph 2 Resolution - PWRF Phase 2 Amend No. 5 w/ RH2 Agreement - 1 Version 10.25.23 RESOLUTION NO. 4413 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 5 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE PROCESS WATER REUSE FACILITY (PWRF) PRETREATMENT IMPROVEMENTS PHASE 2: WINTER STORAGE CAPACITY. WHEREAS, the City of Pasco (City) RH2 Engineering, Inc. entered into a Professional Services Agreement on August 10, 2021, to provide Engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9, 2022, to add additional professional engineering (design) services for additional winter storage; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on July 12, 2022, to add additional professional engineering services required for the acquisition of additional land from the United States Bureau of Reclamation (USBR); and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 3 on August 26, 2022, to add additional professional engineering services for cultural and environmental field work and associated reporting for an additional 160-acre parcel owned by the USBR, and additional permitting support to facilitate the acquisition process being administered by the USBR to meet funding requirements; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 4 on January 6, 2023, to add additional professional engineering services for supporting the future operations of the facility by interconnecting ponds, coordinating work between the multiple ongoing phases of the project at the PWRF site, funding assistance, and limited construction support; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment No. 5 to allow RH2 Engineering, Inc. to provide additional professional engineering services during construction including construction contract administration, and project management duties in compliance with the Federal regulations of the Clean Water State Revolving Fund (CWSRF) loan. DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 Resolution - PWRF Phase 2 Amend No. 5 w/ RH2 Agreement - 2 Version 10.25.23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 5 between the City of Pasco and RH2 Engineering, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment No. 5 on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Agreement. Be It Further Resolved, that this Resolution will take effect immediately. PASSED by the City Council of the City of Pasco, Washington, on this 16th day of January, 2024. _____________________________ Pete Serrano Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 Amendment No. 5 to RH2 Engineering, Inc. PSA Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage Page 1 AMENDMENT NUMBER 5 to PROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage PROJECT No. 21298 AGREEMENT NO. 21-039 WHEREAS, the City and RH2 Engineering, Inc., entered into a Professional Services Agreement on August 10, 2021, to provide engineering services with respect to the Process Water Reuse Facility (PWRF) Improvements project; and WHEREAS, as the Phase 2 project progressed, RH2 Engineering and City Staff have identified additional need for winter storage capacity; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 1 on May 9, 2022, to add additional professional engineering (design) services for additional winter storage ; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 2 on July 12, 2022, to add additional professional engineering services required for the acquisition of additional land from the United States Bureau of Reclamation (USBR); and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 3 on August 26, 2022, to add additional professional engineering services for cultural and environmental field work and associated reporting for an additional 160-acre parcel owned by the USBR, and additional permitting support to facilitate the acquisition process being administered by the USBR to meet funding requirements; and WHEREAS, the City and RH2 Engineering, Inc. entered into Amendment No. 4 on January 6, 2023, to add additional professional engineering services for supporting the future operations of the facility by interconnecting ponds, coordinating work between the multiple ongoing phases of the project at the PWRF site, funding assistance, and limited construction support; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment No. 5 to allow RH2 Engineering, Inc. to provide additional professional engineering services during construction including construction contract administration, and project management duties in compliance with the Federal regulations of the Clean Water State Revolving Fund (CWSRF) loan. NOW, THEREFORE, this Agreement is amended to allow RH2 Engineering, Inc., to provide additional professional engineering services during construction as described on Exhibit A. DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 Amendment No. 5 to RH2 Engineering, Inc. PSA Process Water Reuse Facility Pretreatment Improvements – Phase 2: Winter Storage Page 2 1. Scope of Work: See Exhibit A 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $1,357,001.00 for a total authorization amount of $3,532,601.00. See Exhibit B. 3. Time of performance: The services shall be complete for the project on or before December 31, 2024. DATED THIS _____ DAY OF _____________________________, 2024. CITY OF PASCO, WASHINGTON CONSULTANT Adam R. Lincoln, City Manager, RH2 Engineering, Inc. Paul Cross, PE - Principal DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 1 12/13/2023 11:36:41 AM \\CORP.RH2.COM\DFS\PROJECTS\DATA\PSC\21-0236\00 CONTRACT\A-5\AMEND NO. 5_SOW_PWRF PH 2 SDC-REGULAR.DOCX EXHIBIT A Scope of Work Amendment No. 5 City of Pasco Process Water Reuse Facility Improvements – Winter Storage Regular Services During Construction December 2023 Background The City of Pasco (City) has requested that RH2 Engineering, Inc., (RH2) provide regular construction observation and contract administration services for the Process Water Reuse Facility (PWRF) Improvements – Phase 2: Winter Storage Project. This Amendment is additive to Contract Amendment No. 4 for limited services during construction (SDC). It is anticipated the project will start in December 2023 and be finalized in May 2025 based on allotted working days for the contractor. Task 8 – Services During Construction (Regular) Objective: Provide engineering services, construction contract administration, and project management during the construction phase of the project. This Task is additive to Contract Amendment No. 4, Task 8. Approach: Provide project administration services during construction, including staff scheduling, recordkeeping and filing, and project invoicing. Provide monthly billing invoices, including a detailed breakdown of RH2 staff hours. Include a summary of expenditures, percentage complete, and budget remaining. Coordinate with the City’s project manager on a regular basis to discuss project and task status. Manage RH2 ShareFile site for uploading and managing project documents. Review and track contractor Statements of Intent to Pay Prevailing Wages and Certified Payrolls. Perform wage rate interviews with contractor’s employees. Prepare and distribute meeting agendas/minutes for weekly on-site construction meetings Monitor burrowing owl activity on the U.S. Department of Reclamation’ (Reclamation) and SE Reclamation parcels and coordinate with the Washington Department of Fish and Wildlife on burrow abandonment or owl relocation. It is anticipated that trail cameras will be used to monitor owl burrows during December. Attend weekly on-site construction meetings. Provide daily correspondence and coordination with City, contractor, and agencies. Provide additional part-time construction observation services. The intent of the on-site observation is to observe the quality and compliance of the work with the construction DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 City of Pasco Exhibit A PWRF Improvements – Winter Storage Scope of Work Regular SDC Amendment No. 5 2 12/13/2023 11:36:41 AM \\CORP.RH2.COM\DFS\PROJECTS\DATA\PSC\21-0236\00 CONTRACT\A-5\AMEND NO. 5_SOW_PWRF PH 2 SDC-REGULAR.DOCX contract plans and specifications. The Fee Estimate is additive to Contract Amendment No. 4, subtask 8.6 and reflects approximately twenty-four (24) hours per week of on-site observations by an RH2 representative for the duration of the construction period (assumed to be eighty-eight (88) weeks). Notify the contractor and the City of work that has been observed to have not been completed in accordance with the plans and specifications and discuss rectification. Review pay requests from the contractor and forward approved pay requests to the City for processing. Prepare progress reports, including construction contract time remaining statements and weekly statements of working days. Subcontract with a testing agency to provide electronic leak detection services for the 103 million gallon (MG), 106 MG, and 120 MG lagoons using the water puddle testing method. Attend final contractor inspection with City staff and prepare a punchlist. Prepare a letter recommending project acceptance and project closeout documents following completion of construction. Assumptions: • Contract Amendment No. 4, subtask 8.8 originally assumed sixteen (16) hours of part-time construction observation services for fifty-two (52) weeks. Additional hours and duration have been included in subtask 8.17 to account for RH2 providing regular SDC services and the contract being longer than originally anticipated. • Trail cameras and burrowing owl traps will be used for subtask 8.15. Rental costs for the trail cameras and material costs for burrowing owl traps will be billed to the project. • A UTV will be used for subtask 8.18 to access the site. RH2 will provide an accompanying invoice for the UTV rental with RH2’s monthly billing. • Subtask 8.19 will require RH2 to issue a change proposal for the PWRF Phase 2 contractor (Tapani, Inc.) to provide a water truck, up to 500 feet of hose, 5,000 gallons per day of City or well water, and one (1) to two (2) laborers to assist with handling and operation of the hoses and water truck for the testing agency performing the electronic leak detection service. The leak detection survey may take up to twenty (20) working days. Provided by City: • Attendance at weekly construction meetings. RH2 Deliverables: • Attendance at weekly construction meetings, agenda, and meeting minutes in electronic PDF. • Written responses to pay requests in electronic PDF. • Part-time construction observation. DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 City of Pasco Exhibit A PWRF Improvements – Winter Storage Scope of Work Regular SDC Amendment No. 5 3 12/13/2023 11:36:41 AM \\CORP.RH2.COM\DFS\PROJECTS\DATA\PSC\21-0236\00 CONTRACT\A-5\AMEND NO. 5_SOW_PWRF PH 2 SDC-REGULAR.DOCX • Progress reports, observation reports, construction contract time remaining statements, and weekly statements of working days in electronic PDF. • Electronic leak detection survey report. DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 EXHIBIT B Fee Estimate Amendment No. 5 City of Pasco PWRF Improvements Phase 2 - Winter Storage Services During Construction Dec-23 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 8 Services During Construction (Regular)5356 1,084,953$ 218,500$ 53,548$ 1,357,001$ PROJECT TOTAL 5356 1,084,953$ 218,500$ 53,548$ 1,357,001$ \\corp.rh2.com\dfs\Projects\Data\PSC\21-0236\00 Contract\A-5\Amend No. 5_FEE_PWRF PH 2 SDC-Regular 12/19/2023 9:22 AM DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 RATE LIST RATE UNIT Professional I $169 $/hr Professional II $184 $/hr Professional III $207 $/hr Professional IV $226 $/hr Professional V $240 $/hr Professional VI $259 $/hr Professional VII $280 $/hr Professional VIII $293 $/hr Professional IX $311 $/hr Technician I $130 $/hr Technician II $144 $/hr Technician III $162 $/hr Technician IV $177 $/hr Technician V $192 $/hr Technician VI $211 $/hr Technician VII $229 $/hr Technician VIII $239 $/hr Control Specialist I $170 $/hr Control Specialist II $185 $/hr Control Specialist III $208 $/hr Control Specialist IV $227 $/hr Control Specialist V $240 $/hr Control Specialist VI $259 $/hr Control Specialist VII $276 $/hr Control Specialist VIII $289 $/hr Control Specialist IX $289 $/hr Control Technician I $130 $/hr Control Technician II $144 $/hr Control Technician III $165 $/hr Control Technician IV $177 $/hr Control Technician V $192 $/hr Control Technician VI $211 $/hr Control Technician VII $229 $/hr Control Technician VIII $239 $/hr Administrative I $87 $/hr Administrative II $102 $/hr Administrative III $120 $/hr Administrative IV $144 $/hr Administrative V $168 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.6550 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2024 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739 EQUIPMENT RATE UNIT Pressure Data Logger 30$ $/Day 120$ $/Week 360$ $/Month Set of 2 Hose Monster Assemblies 50$ $/Day 200$ $/Week 600$ $/Month Set of 6 Pressure Data Loggers 180$ $/Day 720$ $/Week 2,160$ $/Month Set of 2 Hose Monster Assemblies w/ 6 Pressure Data Loggers 230$ $/Day 920$ $/Week 2,760$ $/Month Set of 2 Hose Monster Assemblies w/ 9 Pressure Data Loggers 320$ $/Day 1,280$ $/Week 3,840$ $/Month EQUIPMENT RATE UNIT Coco-80 w/ 4 Accelerometers 80$ $/Pump 320$ $/Day 960$ $/Week ITIG-II Model C w/ test probes 90$ $/Pump 360$ $/Day 1,080$ $/Week ITIG-II and Power Pack w/ test probes 190$ $/Pump 760$ $/Day 2,280$ $/Week PowerSight 3500 w/ test probes 15$ $/Pump 60$ $/Day 180$ $/Week FLIR E8 WIFI Thermal Camera 15$ $/Pump 60$ $/Day 180$ $/Week EQUIPMENT RATE UNIT Articulating Boroscope 200$ $/Day Thru-Coat Thickness Gauge 200$ $/Day Dry Film Thickness Gauge 50$ $/Day Wenner 4-Pin Method 200$ $/Day AWWA Soil Testing 150$ $/Sample 135$ $/Day Rectifier 540$ $/Week 1,620$ $/Month EQUIPMENT RATE UNIT Drone with Operator at Professional Rate not Inlcuded 50$ $/Hr 100$ $/Day 400$ $/Week Trail Camera 55$ $/Month SPECIAL EQUIPMENT - DRONES AND CAMERAS CORROSION EQUIPMENT RH2 EQUIPMENT RENTAL RATES SYSTEM FLOW AND PRESSURE TESTING EQUIPMENT SPECIAL EQUIPMENT - PUMP AND MOTOR TESTING DocuSign Envelope ID: CFBF8E9F-F420-42C8-B6AB-7388ED2BE739