HomeMy WebLinkAbout2024.01.16 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Tuesday, January 16, 2024; Pasco City Hall, Council Chambers &
GoToWebinar
REMOTE MEETING INSTRUCTIONS - Individuals, who would like to provide public comment remotely,
may continue to do so by filling out the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to obtain access information to comment. Requests to comment in meetings must be received by 1:00 p.m. on the
day of each meeting. To listen to the meeting via phone, call (562) 247-8422 and use access code 990-372-793.
PPFD Board meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and
Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
Page
I. Welcome, Call To Order, and Roll Call
II. Recognition of Visitors/Public Comments - This item is provided to allow the
public the opportunity to bring items to the attention of the Pasco Public Facilities
District Board or to express an opinion on an issue. Its purpose is not to provide a
venue for debate or for the posing of questions with the expectation of an
immediate response. Some questions require consideration by Board over time and
after a deliberative process with input from a number of different sources; some
questions are best directed to staff members who have access to specific
information. Public comments will normally be limited to three minutes by each
speaker. Those with lengthy messages are invited to summarize their comments
and/or submit written information for consideration by the PPFD Board outside of
formal meetings.
III. Approval of Minutes
3 - 4 A. Approve PPFD Board Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the
December 13, 2023, meeting.
IV. Claims Approval
5 A. Approval of PPFD Monthly Expenses
MOTON: I move to approve the November 2023 PPFD Expenses in
the amount of $ 172,829.10.
V. Financial Report
6 - 9 A. November 2023 Balance Sheet, Budget Performance Report and
Local Tax Distribution
Page 1 of 11
VI. Reports from Committees
A. Design & Construction Committee (Marie Gillespie & Mark
Morrissette; Alternate Spencer Jilek)
B. Audit & Finance Committee (Mark Morrissette & Caroline
Bowdish; Alternate Spencer Jilek)
VII. Old Business
VIII. New Business
10 - 11 A. Resolution No. 2024-01 Reimbursement from Bonding (Matt
Watkins)
MOTION: I move to approve Resolution No. 2024-01, declaring the
official intent of the Pasco Public Facilities District to reimburse, from
proceeds of a future borrowing, capital expenditures made in
connection with the acquisition, construction, and equipping of an
aquatics facility.
IX. Other Business
A. PPFD Executive Director Report (Matt Watkins)
1. Property Acquisition Update
2. Bonding Update
B. Owner’s Representative Report (Heath Gardner)
1. Design-Build Team Kick-Off Meeting Report
2. Validation Phase Plan and Timeline
C. PPFD Board Meeting Schedule:
Tuesday, February 20, 2024
Tuesday, March 19, 2024
Tuesday, April 16, 2024
X. Executive Session
XI. Adjournment
Page 2 of 11
Pasco Public Facilities District Board
MINUTES
4:00 PM - Wednesday, December 13, 2023; Pasco City Hall, Council Chambers &
GoToWebinar
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:01 PM.
Board Members Present: President Mark Morrissette, Vice President
Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member
Leonard Dietrich, and Board Member Spencer Jilek
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: City Attorney Eric Ferguson, Finance
Director Darcy Buckley, Senior Accountant Veronica Perez, Parks &
Recreation Director Jesse Rice, and City Clerk Debby Barham
APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the
November 21, 2023, meeting. Mr. Dietrich seconded. Motion carried
unanimously.
OLD BUSINESS
Resolution - Approval of 2024 PPFD Budget
MOTION: Dr. Jilek moved to approve Resolution No. 2023-14,
approving the 2024 Pasco Public Facilities District Budget. Mr. Dietrich
seconded. Motion carried unanimously.
NEW BUSINESS
Resolution - Approval of Design-Build Award to Bouten
Construction/NAC
Mr. Gardner provided a brief recap of the process the Selection Team
used when making their recommendation to award the Design-Build
award to Bouten Construction/NAC.
Page 1 of 2Page 3 of 11
The PPFD Board and staff continued to discuss the process, the next
steps in the process if the PPFD Board approves the Design-Build
award to Bouten Construction/NAC.
MOTION: Ms. Gillespie moved to approve Resolution No. 2023-15,
approving the agreement with Bouten Construction Company/NAC, to
perform design-build services for the Aquatic Facility and Competition
Pool Project, and further, authorize the PPFD Executive Director to
execute the contract documents. Dr. Jilek seconded. Motion carried
unanimously.
Brandon Potts Vice President Bouten Construction and Keith Comes
Principle with NAC, an architecture company, introduced themselves
and their team.
Mr. Watkins wrapped up the discussion stating that Bouten
Construction/NAC will be sharing pizza with the PPFD Board members
and staff. He also provided the year end report to the PPFD Board.
ADJOURNMENT
There being no further business, the meeting was adjourned at 4:29 pm.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Debra Barham, CMC
Page 2 of 2Page 4 of 11
`
G/L Date
Journal
Type Description/Project Source Budget
11/2/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
NOVEMBER 2023 11/2/2023 65349
11/20/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
2867240 10/11/2023 260145
11/27/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
NOVEMBER PFD
23
11/22/2023 65437
$0.00
11/13/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
477 10/31/2023 260039
11/20/2023 JE A/P Invoice Entry Accounts Payable
Invoice Number Invoice Date Payment Number
3704 11/9/2023 260291
CITY OF PASCO
Expense Ledger Detail Listing
From Date: 11/1/2023 - To Date: 11/30/2023
Journal
Sub
Ledger Reference Encumbrance
2023-00005962 AP
Actual
G/L Account Number: 931.13.590-54.4540 Organizational Services
KENNEWICK PUBLIC
FACILITIES DISTRICT
PFD SALES TAX REC'D BY PASCO
AND SENT TO KEN FOR NOV 23
Check $71,555.81 $71,555.81
Vendor Description Payment Type Amount Distribution Amount
2023-00006232 AP
Total:$71,555.81
FOSTER GARVEY PC PPFD LEGAL COST Check $798.98 $787.50
Vendor Description Payment Type Amount Distribution Amount
2023-00006538 AP
Total:$787.50
KENNEWICK PUBLIC
FACILITIES DISTRICT
PFD SALES TAX REC'D BY PASCO
AND SENT TO KEN FOR NOV 23
Check $80,844.38 $80,844.38
Vendor Description Payment Type Amount Distribution Amount
Month Total:November 2023 $0.00 $153,187.69
Total:$80,844.38
G/L Account Number: 931.13.590-54.4541 Professional Services
2023-00006054 AP
THAXTON PARKINSON PLLC SERVICES FOR PPFD/AQUATIC
FACILITY OCTOBER 2023
Check $1,225.00 $1,225.00
Vendor Description Payment Type Amount Distribution Amount
2023-00006228 AP
Total:$1,225.00
WENAHA GROUP INC SERVICES FOR PPFD/AQUATIC
CENTER OCT 2023
Check $18,416.41 $18,416.41
Vendor Description Payment Type Amount Distribution Amount
Month Total November 2023 $19,641.41
Total:$18,416.41
Grand Total November 2023 $172,829.10
user: Veronica Perez Pages 1 of 1 Monday, January 8, 2024
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Current YTD Prior Year
Balance Total Actual Net Change Change %
3,043,739.47 1.29 3,043,738.18 235,948,696.12
$3,043,739.47 $1.29 $3,043,738.18 235,948,696.12%
.00 139,009.27 (139,009.27)(100.00)
1,705.83 .00 1,705.83 +++
$1,705.83 $139,009.27 ($137,303.44)(98.77%)
$3,045,445.30 $139,010.56 $2,906,434.74 2,090.80%
80,844.38 8,387.10 72,457.28 863.91
.00 150,120.00 (150,120.00)(100.00)
.00 210,216.43 (210,216.43)(100.00)
$80,844.38 $368,723.53 ($287,879.15)(78.07%)
$80,844.38 $368,723.53 ($287,879.15)(78.07%)
(229,712.97) (229,712.97) .00 .00
($229,712.97) ($229,712.97) $0.00 0.00%
($229,712.97) ($229,712.97) $0.00 0.00%
.00
(4,164,258.87)
969,944.98
$2,964,600.92 ($229,712.97) $3,194,313.89 1,390.57%
$3,045,445.30 $139,010.56 $2,906,434.74 2,090.80%
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++
$0.00 $0.00 $0.00 +++
Balance Sheet
Through 11/30/23
Detail Listing
Include Rollup Account/Rollup to Base
Account Account Description
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
10.1010 Cash
10 - Totals
12
12.1210 Taxes Receivable - Sales
12.1235 Acct Rec - NW
12 - Totals
ASSETS TOTALS
LIABILITIES AND FUND EQUITY
LIABILITIES
21
21.2105 Accounts Payable
21.2128 Due to Other Govt
21.2225 A/P Year End Accrual
21 - Totals
LIABILITIES TOTALS
FUND EQUITY
29
29.2900 Fund Balance
29 - Totals
FUND EQUITY TOTALS Prior to Current Year Changes
Prior Year Fund Equity Adjustment
Fund Type Totals
Fund Category External Totals
Grand Totals
Fund Revenues
Fund Expenses
FUND EQUITY TOTALS
LIABILITIES AND FUND EQUITY TOTALS
Fund 931 - Pasco Public Facility District Totals
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Budget Amended Current Month YTD YTD Budget - YTD % Used/
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
3,850,000.00 3,850,000.00 439,074.98 .00 3,510,079.27 339,920.73 91
340,000.00 840,000.00 80,844.38 .00 644,934.59 195,065.41 77
$4,190,000.00 $4,690,000.00 $519,919.36 $0.00 $4,155,013.86 $534,986.14 89%
(14,166.00) 5,834.00 .00 .00 5,833.35 .65 100
($14,166.00) $5,834.00 $0.00 $0.00 $5,833.35 $0.65 100%
.00 .00 1,705.83 .00 3,411.66 (3,411.66) +++
$0.00 $0.00 $1,705.83 $0.00 $3,411.66 ($3,411.66) +++
$4,175,834.00 $4,695,834.00 $521,625.19 $0.00 $4,164,258.87 $531,575.13 89%
$4,175,834.00 $4,695,834.00 $521,625.19 $0.00 $4,164,258.87 $531,575.13 89%
$4,175,834.00 $4,695,834.00 $521,625.19 $0.00 $4,164,258.87 $531,575.13 89%
50.00 50.00 .00 .00 34.85 15.15 70
$50.00 $50.00 $0.00 $0.00 $34.85 $15.15 70%
1,500.00 1,500.00 .00 .00 .00 1,500.00 0
1,000.00 1,000.00 .00 .00 875.00 125.00 88
1,200.00 1,700.00 .00 .00 856.89 843.11 50
10,450.00 11,650.00 .00 .00 9,420.00 2,230.00 81
425,500.00 925,500.00 153,187.69 .00 709,505.93 215,994.07 77
980,000.00 985,000.00 19,641.41 .00 245,710.46 739,289.54 25
2,265,884.00 2,265,884.00 .00 .00 .00 2,265,884.00 0
Fund 931 - Pasco Public Facility District
REVENUE
Dept 13 - City Mgr
Budget Performance Report
Date Range 01/01/23 - 11/30/23
Include Rollup Account and Rollup to Base
Adopted
Account Account Description Budget
31.1310 Local Sales Tax .00
31.1311 PFD Sales Tax 500,000.00
Prog 590 - PPFD Admin
31
34.4527 PFD Pasco Support 20,000.00
34 - Totals $20,000.00
31 - Totals $500,000.00
34
36 - Totals $0.00
Prog 590 - PPFD Admin Totals $520,000.00
Dept 13 - City Mgr Totals $520,000.00
36
36.6900 Refunds, Reimbursement, Rebates .00
Prog 590 - PPFD Admin
53
REVENUE TOTALS $520,000.00
EXPENSE
Dept 13 - City Mgr
54
54.4510 Dues Subscription Memberships .00
53.3210 Forms Stationary Bus Cards .00
53 - Totals $0.00
54.4530 Legal Combined Services 1,200.00
54.4540 Organizational Services 500,000.00
54.4512 Train Registration Tuition .00
54.4524 Advertising 500.00
54.4541 Professional Services 5,000.00
54.4544 Miscellaneous Services .00
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Budget Performance Report
Date Range 01/01/23 - 11/30/23
Include Rollup Account and Rollup to Base
400.00 3,550.00 .00 .00 3,541.85 8.15 100
(12,000.00) .00 .00 .00 .00 .00 +++
$3,673,934.00 $4,195,784.00 $172,829.10 $0.00 $969,910.13 $3,225,873.87 23%
500,000.00 500,000.00 .00 .00 .00 500,000.00 0
$500,000.00 $500,000.00 $0.00 $0.00 $0.00 $500,000.00 0%
$4,173,984.00 $4,695,834.00 $172,829.10 $0.00 $969,944.98 $3,725,889.02 21%
$4,173,984.00 $4,695,834.00 $172,829.10 $0.00 $969,944.98 $3,725,889.02 21%
$4,173,984.00 $4,695,834.00 $172,829.10 $0.00 $969,944.98 $3,725,889.02 21%
4,175,834.00 4,695,834.00 521,625.19 .00 4,164,258.87 531,575.13 89%
4,173,984.00 4,695,834.00 172,829.10 .00 969,944.98 3,725,889.02 21%
$1,850.00 $0.00 $348,796.09 $0.00 $3,194,313.89 ($3,194,313.89)
Grand Totals
4,175,834.00 4,695,834.00 521,625.19 .00 4,164,258.87 531,575.13 89%
4,173,984.00 4,695,834.00 172,829.10 .00 969,944.98 3,725,889.02 21%
Grand Totals $1,850.00 $0.00 $348,796.09 $0.00 $3,194,313.89 ($3,194,313.89)
54.4635 Insurance Premiums 3,150.00
54.4900 I/F Admin Services 12,000.00
56.6110 Land & Land Improvements .00
56 - Totals $0.00
54 - Totals $521,850.00
56
Fund 931 - Pasco Public Facility District Totals
REVENUE TOTALS 520,000.00
Prog 590 - PPFD Admin Totals $521,850.00
Dept 13 - City Mgr Totals $521,850.00
EXPENSE TOTALS $521,850.00
($1,850.00)
REVENUE TOTALS 520,000.00
EXPENSE TOTALS 521,850.00
EXPENSE TOTALS 521,850.00
Fund 931 - Pasco Public Facility District Totals ($1,850.00)
Run by Veronica Perez on 01/11/2024 02:39:28 PM Page 2 of 2
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Row Labels Sum of Accumulation Amount
Accommodation and Food Services 31,833.54$
Administrative and Support and Waste Management and Remediation Services 10,300.15$
Agriculture, Forestry, Fishing and Hunting 452.44$
Arts, Entertainment, and Recreation 1,950.62$
Construction 127,248.17$
Educational Services 988.02$
Finance and Insurance 1,880.64$
Health Care and Social Assistance 235.25$
Information 8,276.29$
Management of Companies and Enterprises 23.20$
Manufacturing 6,774.69$
Mining 22.45$
Other Services (except Public Administration)10,209.21$
Professional, Scientific, and Technical Services 5,625.35$
Public Administration 99.49$
Real Estate Rental and Leasing 11,639.53$
Retail Trade 180,525.45$
Transportation and Warehousing 10,972.40$
Utilities 551.34$
Wholesale Trade 25,264.58$
#N/A 8,222.50$
Grand Total 443,095.31$
Accumulation 443,095.31$
Pool 414.77$
Admin Fee (4,435.10)$
Distribution 439,074.98$
November 2023 Pasco Public Facilities District
$31,833.54 $10,300.15
$452.44
$1,950.62
$127,248.17
$988.02
$1,880.64
$235.25 $8,276.29
$23.20
$6,774.69 $22.45
$10,209.21
$5,625.35 $99.49 $11,639.53
$180,525.45
$10,972.40
$551.34
$25,264.58 $8,222.50
Total
Accommodation and Food
Services
Administrative and
Support and Waste
Management and
Remediation ServicesAgriculture, Forestry,
Fishing and Hunting
Arts, Entertainment, and
Recreation
Construction
Educational Services
Category NameSum of Accumulation Amount
Page 9 of 11
FG: 102230784.1
RESOLUTION NO. 2024-01
A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT
BOARD OF DIRECTORS DECLARING THE OFFICIAL INTENT OF THE
PASCO PUBLIC FACILITIES DISTRICT TO REIMBURSE, FROM
PROCEEDS OF A FUTURE BORROWING, CAPITAL EXPENDITURES
MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION,
AND EQUIPPING OF AN AQUATICS FACILITY.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PASCO PUBLIC
FACILITIES DISTRICT as follows:
. The Pasco Public Facilities District (“PPFD”) intends to make expenditures
in connection with the acquisition, construction, and equipping of an aquatics facility (“Project”),
from funds that are available but that are not (and are not reasonably expected to be) reserved,
allocated on a long-term basis, or otherwise set aside for those expenditures, and reasonably
expects to be reimbursed for those expenditures from proceeds of bonds or other obligations
(“bonds”) issued to finance those expenditures.
. Certain federal regulations relating to the use of proceeds of tax-exempt
bonds to reimburse the issuer of the bonds for certain expenditures made before the issue date of
the bonds require, among other things, that not later than 60 days after payment of the original
expenditure PPFD (or any person designated by PPFD to do so on its behalf) declare a reasonable
official intent to reimburse those expenditures from proceeds of bonds.
. PPFD intends to make (and/or, not more than 60 days before the date of this
declaration, has made) expenditures, and reasonably expects to reimburse itself for those
expenditures from proceeds of bonds, for the Project.
. PPFD expects that the maximum principal amount of bonds that will be
issued to finance the Project will be $45,000,000.
. The Pasco Public Facilities District Board of Directors has reviewed its
existing and reasonably foreseeable budgetary and financial circumstances and has determined
that PPFD reasonably expects to reimburse itself for expenditures for the Project from proceeds of
bonds because PPFD has no funds available that already are, or are reasonably expected to be,
reserved, allocated on a long-term basis, or otherwise set aside by PPFD for those expenditures on
the Project.
. PPFD will not, within one year after the expected reimbursement, use
amounts corresponding to proceeds received from bonds issued in the future to reimburse PPFD
for previously paid expenditures for the Project in any manner that results in those amounts being
treated as replacement proceeds of any tax-exempt bonds, for example, as a result of being
deposited in a reserve fund, pledged fund, sinking fund, or similar fund (other than a bona fide
debt service fund) that is expected to be used to pay principal of or interest on tax -exempt bonds,
FG: 102230784.1
nor will PPFD use those amounts in any manner that employs an abusive arbitrage device to avoid
arbitrage restrictions.
. This declaration of official intent shall be dated as of the date of passage of
this resolution.
. Any actions of PPFD or its officers prior to the date thereof and consistent
with the terms of this resolution are ratified and confirmed.
. This resolution shall take effect and be in force immediately following its
adoption.
PASSED by the Pasco Public Facilities District Board of Directors, of Pasco, Washington,
this 16th day of January, 2024.
PASCO PUBLIC FACILITIES DISTRICT
Mark Morrissette, Board President
ATTEST: APPROVED AS TO FORM:
Caroline Bowdish, Secretary/Treasurer Foster Garvey PC
Pasco Public Facilities District Bond Counsel for PPFD